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2020.10.20_City Council Agenda
PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers Old Central Building 109 North Birch, Owasso, OK TUESDAY, OCTOBER 20, 2020 - 6:30 PM AGENDA 1. Call to Order Mayor Bill Bush 2. Invocation RECEIVED �y Pastor Linzy Slayden of Friendship Baptist Church OCT 16 2020 3. Flag Salute City Clerk's Office 4. Roll Call 5. Presentation of Employee of the Quarter Warren Lehr 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - October 6, 2020, and October 13, 2020, Regular Meetings B. Approve claims C. Approve normal retirement benefits for Janet Jackson through the Oklahoma Municipal Retirement Fund D. Approve deferred retirement benefits for Phillip Pridgen through the Oklahoma Municipal Retirement Fund E. Approve the appointment of Marinelle McAlister to serve in the official capacity of Clerk of the Municipal Court F. Accept a donation from the Owasso Golden Agers Foundation, and approve a budget amendment in the General Fund increasing estimated revenues and the appropriation for expenditures in the Community Center Department by $5,563.00 7. Consideration and appropriate action relating to items removed from the Consent Agenda 8. Consideration and appropriate action relating to Resolution 2020 -19, calling an election for the purpose of selecting City Council representation for City Council Ward 1 and City Council Ward 2 Juliann Stevens Staff recommends approval of Resolution 2020 -19. 9. Consideration and appropriate action relating to budget amendments for the re- appropriation of carryover funds from Fiscal Year 2019 -2020 Jennifer Newman Staff recommends approval of the following FY 2021 budget amendments: • Increase the estimated revenues by $57,824.00 and the appropriation for expenditures by $1,519,966.00 in the General Fund • Increase the appropriation for expenditures in the Half -Penny Sales Tax Fund by $192,169.00 for Police and $398,734.00 for Streets • Increase the appropriation for expenditures in the Hotel Tax Fund by $144,815.00 • Increase the appropriation for expenditures in the E91 1 Fund by $3,518.00 • Increase the appropriation for expenditures in the Stormwater Management Fund by $570,351.00 Owasso City Council October 20, 2020 Page 2 10. Consideration and appropriate action relating to a contract for specific Excess Workers' Compensation Coverage Jeff Atchison Staff recommends approval of a contract insurance coverage with Midwest Employers authorization for payment in the amount of necessary documents. for specific excess workers' compensation Casualty Company of Chesterfield, Missouri, $78,256.00, and authorization to execute the 11. Consideration and appropriate action relating to a contract for Property - Casualty Insurance Coverage Jeff Atchison Staff recommends approval of a contract for property - casualty insurance coverage with the Oklahoma Municipal Assurance Group of Edmond, Oklahoma, authorization for payment in the amount of $148,302.00, and authorization to execute the necessary documents. 12. Consideration and appropriate action relating to the purchase of an ambulance and declaring a vehicle surplus David Hurst Staff recommends approval to purchase a new AEV Type I ambulance, in an amount not to exceed $231,624.11, from Southern Emergency and Rescue Vehicle Sales, LLC (SERVS), of Comanche, Texas, utilizing the Houston - Galveston Area Council Buy Program Contract #AM10 -20, and authorization for payment. Staff further recommends to declare the 2013 Terrastar ambulance (VIN# 1HTJSSKKOEH797709), as surplus to the needs of the City in order to be utilized as a trade -in towards the purchase of the new ambulance. 13. Consideration and appropriate action relating to a sole source purchase of a body worn camera system Jason Woodruff Staff recommends authorization for the sole source purchase of the Axon body camera system through Axon Enterprise, Inc. of Scottsdale, Arizona, in the amount of $455,225.60, of which $129,723.80 will be paid in Fiscal Year 2021, and subsequent payments for Fiscal Year 2022 through Fiscal Year 2025 are contingent upon annual appropriations by the City Council. 14. Consideration and appropriate action relating to the purchase of a service truck Larry Escalanta Staff recommends approval to purchase a 2021 Ford F250 Crew Cab 4X4 7.3L V8 gasoline service tuck, in the amount of $34,037.00, from Bill Knight Ford Fleet and Commercial Center of Tulsa, Oklahoma, per the State of Oklahoma's approved contract #SW035. 15. Consideration and appropriate action relating to an agreement for the relocation of utilities for the East 106th Street North and North 145th East Avenue Intersection Improvements Dwayne Henderson Staff recommends approval of the Utility Relocation Agreement with Washington County Rural Water District #3 and authorization to execute the Agreement. 16. Report from City Manager 17. Report from City Attorney 18. Report from City Councilors Owasso City Council October 20, 2020 Page 3 19. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date October 10,2020 • Health Care Self- Insurance Claims - dated as of October 14, 2020 • Monthly Budget Status Report - September 2020 • Oklahoma Department of Environmental Quality Permit No. WL000072200538 for Tropical Smoothie Cafe Portable Water Line Extension • Oklahoma Department of Environmental Quality Permit No. WL000072200606 for Time to Shine Car Wash Waterline Extension 20. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 21. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and the Agenda posted at City Hall, 200 South Main Streef,,at 6:00 pm on Friday, October 16, 2020. M. Stevens, The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevE?ns@citvofowasso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, October 6, 2020 The Owasso City Council met in regular session on Tuesday, October 6, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, October 2, 2020, 1. Call to Order Mayor Bill Bush called the meeting to order at 6:30 pm. 2. Invocation The Invocation was offered by Pastor Shane Cheek of Owasso Pentecostal Church. 3. Flag Salute Members of Boy Scout Troop 99 led the flag salute. 4. Roll Call Present Absent Mayor - Bill Bush None Vice Mayor - Kelly Lewis Councilor- Chris Kelley Councilor- Doug Bonebrake Councilor - Lyndell Dunn A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi 5. Presentation of Character Trait of Dependability Johnathon Shepherd, Character Council Member, presented the character trait for the month of October. 6. Presentation of Proclamations Mayor Bill Bush presented proclamations declaring October 2020, as Distracted Driving Awareness Month; and October 4 -10, 2020, as Fire Prevention Week. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - September 15, 2020, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Ms. Lewis to approve the Consent Agenda, as presented, with claims totaling $822,652.63. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 8. Consideration and appropriate action relating to items removed from the Consent Agenda None Owasso City Council October 6, 2020 Page 2 9. Consideration and appropriate action relating to a vacancy on the Owasso Board of Adjustment Mayor Bill Bush presented the item, recommending confirmation of the appointment of Lonnie Green to fill the remainder of a vacated three -year term, expiring June 30, 2022. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to appoint Lonnie Green, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating to an amendment to the Project Agreement between the City of Owasso and Oklahoma Department of Transportation for the East 761h Street North Roadway Improvements from US Highway 169 to North 129th East Avenue Dwayne Henderson presented the item, recommending approval of Supplemental Agreement No. 2, revising Section 15A of the original Project Agreement, adjusting funding allocations, removing the Federal participation cap; and authorization to execute the necessary documents. There were no comments from the audience. After discussion, Mr. Kelley moved, seconded by Mr. Bonebrake to approve the agreement and authorize execution of the documents, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 11. Consideration and appropriate action relating to a change order for the East 116th Street North and North 129th East Avenue Intersection Improvement Project Dwayne Henderson presented the item, recommending approval of Change Order No. 4, in the amount of $108,163.33 (cost is equally shared with Tulsa County), to allow for the upgrade and relocation of a sanitary sewer force main and authorization to execute the necessary documents There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Ms. Lewis to approve the Change Order and authorize execution of the documents, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 12. Consideration and appropriate action relating to the acquisition of right -of -way for the East 96th Street North from North 119th East Avenue to North 129th East Avenue Roadway Improvement Project Roger Stevens presented the item, recommending authorization for payment in the amount of $93,024.04 to Murphy Oil USA, Incorporated, for the acquisition of right -of -way, located at 12107 East 96th Street North. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to authorize payment, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 Owasso City Council October 6, 2020 Page 3 13. Report from City Manager Warren Lehr introduced Roger Stevens to provide the monthly Public Works project status report. 14. Report from City Attorney None 15. Report from City Councilors Councilor Bonebrake commented on the Old Central parking lot renovation. 16. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) The Mayor acknowledged receipt of the following: • Payroll Payment Report - pay period ending date September 12, 2020, and September 26, 2020 • Health Care Self- Insurance Claims - dated as of September 30, 2020 17. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 18. Adjournment Ms. Lewis moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:16 pm. Bill Bush, Mayor Juliann M. Stevens, City Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, October 13, 2020 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, October 13, 2020, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, October 9, 2020. 1. Call to Order /Roll Call Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Bill Bush None Vice Mayor /Vice Chair- Kelly Lewis Councilor /Trustee - Chris Kelley Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. 2. Presentation and discussion relating to the Economic Development Strategic Plan (EDSP) Annual Report Chelsea Levo -Feary presented the item and discussion was held. 3. Presentation and discussion relating to the Owasso Public Safety Training Center David Hurst introduced Arami Goldstein to present the item and discussion was held. 4. Discussion relating to the purchase of an ambulance and the declaration of a surplus vehicle David Hurst presented the item and discussion was held. It was further explained that an item would be placed on the October 20, 2020, City Council agenda for consideration and action. 5. Discussion relating to the purchase of a body worn camera system Scott Chambless presented the item and discussion was held. It was further explained that an item would be placed on the October 20, 2020, City Council agenda for consideration and action. 6. Discussion relating to FY 2019 -2020 Carryover Funds (General Fund and Owasso Pubic Works Authority Fund) Jennifer Newman presented the item and discussion was held. It was further explained an item would be placed on the October 20, 2020, City Council and Owasso Public Works Authority agendas for consideration and action. 7. Discussion relating to the Elm Creek Park Renovation Project Chris Garrett presented the item and discussion was held. 8. Discussion relating to the sale of surplus city property located at the northeast corner of East 96th Street North and Mingo Road Julie Lombardi presented the item and discussion was held. 9. Discussion relating to City /Authority Manager items A. 2021 City Council Election for Ward 1 and Ward 2 B. Court Clerk appointment C. Monthly sales tax report D. City /Authority Manager report Owasso City Council, OPWA & OPGA October 13, 2020 Page 2 Warren Lehr presented items A and B and discussion was held. Linda Jones presented item C and discussion was held. It was further explained that items A and B would be placed on the October 20, 2020, City Council agenda for consideration and action. Mr. Lehr reported on the progress of North Garnett Road improvements. 10. City Councilor /Trustee comments and inquiries None 11. Adjournment The meeting adjourned at 7:54 pm. Bill Bush, Mayor /Chair Juliann M. Stevens, City Clerk Fund 01 GENERAL Actual Claims List - 10/20/20 Vendor Name Payable Description Payment Amount AEP IPSO ELECTRIC USE $187.13 AT &T LONG DISTANCE PHONE $6.74 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED -SEPT $34.92 CITY GARAGE LABORIOVERHEAD - OCT, 202 $258.92 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - SEPT, $52.93 JPMORGAN CHASE BANK AMAZON - SUPPLIES $303.47 JPMORGAN CHASE BANK ARK OUTDOOR - SUPPLIES $179.27 JPMORGAN CHASE BANK FIRST DEF- SUPPLIES $99.95 JPMORGAN CHASE BANK HOME DEPOT- SUPPLIES $139.04 JPMORGAN CHASE BANK MIDWEST VET- SUPPLIES $205.61 JPMORGAN CHASE BANK SPAYOK -SVC $110.00 JPMORGAN CHASE BANK STROBES N MORE- REFUND ($200.49) JPMORGAN CHASE BANK WATERSTONE- CLEANING $65.10 JPMORGAN CHASE BANK ZOETIS- SUPPLIES $222.75 RELIEF VETERINARY SERVICES STERILIZATION SERVICES $780.00 VERIZON WIRELESS WIRELESS CONNECTION $80.02 GEN ANIMAL CONTROL -Total CODE ENFORCEMENT MOWING $2,525.36 AEP /PSO ELECTRIC USE $20.43 UNIFIRST HOLDINGS LP UNIFORM SERVICE $19.32 GEN CEMETERY -Total $39,75 IMPERIAL LLC COFFEE SUPPLIES $27.95 TEAL DANCE COMPANY LLC INSTRUCTOR $240.00 GEN COMM CTR DONATIONS -Total $267.95 AEP /PSO ELECTRIC USE $1,015.64 AMAX SIGN COMPANY, INC REPLACEMENT OF SIGN HEADE $2,425.00 JPMORGAN CHASE BANK AMAZON -CARD SHUFFLER $12.69 JPMORGAN CHASE BANK AMAZON- SUPPLIES $71.06 JPMORGAN CHASE BANK ICEMAKERPARTS- SUPPLIE $32.17 JPMORGAN CHASE BANK JOHNSTONE- SUPPLIES $72.62 JPMORGAN CHASE BANK ONE BILLIARDS -SVC DEP $900.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $111.37 GEN COMMUNITY CENTER -Total $4,640.55 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - SEPT $86.82 CITY GARAGE LABORIOVERHEAD - OCT, 202 $390.92 CITY GARAGE VEH PARTS PURCHASED - SEP $56.30 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - SEPT, $107.00 JPMORGAN CHASE BANK MICROSOFT - SUPPLIES $53.37 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $17.99 KENNETH LIVINGSTON CODE ENFORCEMENT MOWING $600.00 KENNETH LIVINGSTON CODE ENFORCEMENT MOWING $1,200.00 1 Actual Claims List - 10/20/20 Fund Vendor Name Payable Description Payment Amount 01 GENERAL TULSA COUNTY CLERK TULSA CO FILINGS $108.00 VERIZON WIRELESS WIRELESS CONNECTION $402.64 GEN COMMUNITY DEVELOPMENT -Total $3,023.04 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - SEPT $36.14 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - SEPT, $58.62 JPMORGAN CHASE BANK CORNERSTONE -BULBS $419.90 JPMORGAN CHASE BANK CORNERSTONE -OIL PAN $3.49 JPMORGAN CHASE BANK LOWES -PAINT $5,98 JPMORGAN CHASE BANK P &K- OIL /FILTER $21.85 JPMORGAN CHASE BANK P &K- OIL /PLUG $8.36 JPMORGAN CHASE BANK RAINWATER PROD - REPAIR $225.00 JPMORGAN CHASE BANK YALE CLEANERS- CLEANIN $20.00 GEN CULTURE & RECREATION -Total LEGISLATIVE CONSORTIUM $799,34 JPMORGAN CHASE BANK ADOBE -SUB FEE $29,99 JPMORGAN CHASE BANK OK NEWS -SUB FEE $7.58 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN ECONOMIC DEV -Total $77.58 AEP /PSO ELECTRIC USE $75.06 CITY GARAGE LABOR/OVERHEAD - OCT, 202 $117.00 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - SEPT, $16.10 JPMORGAN CHASE BANK OK EMER -DUES $70.00 VERDIGRIS VALLEY ELECTRIC COOP STORM SIREN ELECTRIC $62.95 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN EMERG PREPAREDNESS -Total $381.12 CITY GARAGE LABOR/OVERHEAD - OCT, 202 $561.92 CITY GARAGE VEH PARTS PURCHASED - SEP $777.45 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - SEPT, $210.78 JPMORGAN CHASE BANK MAXWELL- SUPPLIES $150.77 UNIFIRST HOLDINGS LP UNIFORM SERVICE $30.40 VERIZON WIRELESS WIRELESS CONNECTION $80.02 GEN ENGINEERING -Total $1,811.34 CITY GARAGE LABOR/OVERHEAD - OCT, 202 $74.83 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - SEPT, $11.98 JPMORGAN CHASE BANK GFOA -REGIS FEE $135.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $90.29 GEN FINANCE -Total $312.10 AEP /PSO ELECTRIC USE $3,121.70 AMERICANCHECKED, INC ATTN: BILLING SOLICITOR BACKGROUND $16.55 CHEC HALL, ESTILL, HARDWICK, GABLE, LEGAL SERVICES $302.50 INCOG LEGISLATIVE CONSORTIUM $1,628.75 I Actual Claims List - 10/20/20 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK SAV ON- ENVELOPES FOR $500.00 JPMORGAN CHASE BANK STAPLES - SUPPLIES $29.99 OFFICE OF TULSA COUNTY ASSESSOR VISUAL INSPECTION $153.98 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $164.76 SUMNERONE INC (UPSTAIRS) COPIER SERVICE $664.29 TULSA COUNTY CLERK TULSA CO FILINGS $44.00 VERIZON WIRELESS WIRELESS CONNECTION $41.28 GEN GENERAL GOVERNMENT -Total ARTHURS TURF - SUPPLIES $6,667.80 AEP IPSO ELECTRIC USE $95.99 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $36.47 GEN HISTORICAL MUSEUM -Total $132.46 AMERICANCHECKED, INC ATTN: BILLING BACKGROUND CHECKS $263.25 COMMUNITYCARE EAP EAP $892.32 JPMORGAN CHASE BANK OWASSOISMS -AD $570.00 MSDSONLINE, INC MSDONLINE ANNUAL FEE $2,499.00 GEN HUMAN RESOURCES -Total $4,224.57 CITY GARAGE LABOR/OVERHEAD - OCT, 202 $80.00 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - SEPT, $27.88 VERIZON WIRELESS WIRELESS CONNECTION $200.05 GEN INFORMATION TECH -Total VEH PARTS PURCHASED - SEP $307.93 CITY GARAGE LABORIOVERHEAD - OCT, 202 $87.25 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - SEPT, $18.03 OKLAHOMA MUNICIPAL MANAGEMENT RENEWAL $5,000.00 GEN MANAGERIAL -Total $5,105.28 AEP IPSO ELECTRIC USE $1,606.12 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - SEPT $58.76 CITY GARAGE LABORIOVERHEAD - OCT, 202 $1,155.33 CITY GARAGE VEH PARTS PURCHASED - SEP $28.49 CITY OF OWASSO WATER $9,376.50 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - SEPT, $264.66 JPMORGAN CHASE BANK ALL MAINT SPLY- SUPPLI $99.00 JPMORGAN CHASE BANK ARTHURS TURF - SUPPLIES $241.50 JPMORGAN CHASE BANK ATWOODS- HARDWARE $0.66 JPMORGAN CHASE BANK ATWOODS- UNIFORM $120.00 JPMORGAN CHASE BANK CORNERSTONE -PARTS $79.95 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $18.96 JPMORGAN CHASE BANK GRAINGER -LOCKS $221.04 JPMORGAN CHASE BANK P &K -PARTS $119.32 JPMORGAN CHASE BANK P&K- TRIMMER LINE $43.74 JPMORGAN CHASE BANK ROYCE - SUPPLIES $734.40 3 Actual Claims List - 10/20/20 Fund Vendor Name Payable Description Payment Amount 01 GENERAL ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $35.28 UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $66.48 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN PARKS -Total $14,310.20 AEP /PSO ELECTRIC USE $309.04 JPMORGAN CHASE BANK APCO- TRAINING $150.00 JPMORGAN CHASE BANK NENA- TRAINING $142.00 JPMORGAN CHASE BANK STAPLES - SUPPLIES $89.97 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN POLICE COMMUNICATIONS -Total $731.02 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - SEPT $355.35 CITY GARAGE LABOR/OVERHEAD - OCT, 202 $3,604.75 CITY GARAGE VEH PARTS PURCHASED - SEP $1,009.56 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - SEPT, $1,130.26 JPMORGAN CHASE BANK ATWOODS- GREASE $26.90 JPMORGAN CHASE BANK ATWOODS - SPRAYER $19.99 JPMORGAN CHASE BANK CORNERSTONE - OPENDER $33.24 JPMORGAN CHASE BANK OK PUB SAFETY -CDL FEE $58.76 JPMORGAN CHASE BANK RED WING -BOOTS $170.00 JPMORGAN CHASE BANK REDWING -BOOTS $170.00 SPIRIT LANDSCAPE MANAGEMENT LLC MONTHLY LANDSCAPE $216.25 SPIRIT LANDSCAPE MANAGEMENT LLC MONTHLY LANDSCAPE MAINT - $410.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $90.80 VERIZON WIRELESS WIRELESS CONNECTION $80.02 GEN STORMWATER -Total $7,375.88 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - SEPT $44.61 CITY GARAGE LABORIOVERHEAD - OCT, 202 $569.50 DALE & LEES SERVICE INC A/C REPAIRS SERVER ROOM C $376.90 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - SEPT, $8.55 JPMORGAN CHASE BANK LIBERTY FLAGS -FLAGS $124.50 JPMORGAN CHASE BANK LOCKE -LIGHT BULBS $33.60 JPMORGAN CHASE BANK LOCKE -PARTS $9.35 JPMORGAN CHASE BANK LOWES- SUPPLIES $9.84 UNIFIRST HOLDINGS LP UNIFORM RENTAL $23.60 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN SUPPORT SERVICES -Total $1,240.46 AEP /PSO STREET LIGHTS $9.00 GENERAL -Total $9.00 STRONGHAND LLC OC PARKING LOT IMPROVEMEN $39,630.89 OLD CENTRAL PARKING LOT -Total $39,630.89 4 Actual Claims List - 10120/20 Fund Vendor Name Payable Description Payment E -911 -Total Amount 01 GENERAL LIMESTONE CONSTRUCTION LLC RANGE TOWER $24,152.40 JPMORGAN CHASE BANK CONSTRUCTION $750.00 POLICE OBSERVATION TOWER -Total MEETING EXPENSE $24,152.40 GENERAL -Total SAV ON- PRINTING $117,766.02 20 AMBULANCE SERVICE CITY GARAGE LABOR/OVERHEAD - OCT, 202 $1,078.08 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - SEPT, $1,735.37 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES $2,801.44 JPMORGAN CHASE BANK CAPTIAL WASTE -SVC $320.00 JPMORGAN CHASE BANK FASTENAL -PARTS $40.75 JPMORGAN CHASE BANK FULLERTON- OXYGEN $94.50 JPMORGAN CHASE BANK FULLERTON- SUPPLIES $156.00 JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES $185.56 JPMORGAN CHASE BANK LAERDALMED- SUPPLIES $28.78 JPMORGAN CHASE BANK LIFE ASSIST- SUPPLIES $1,492.27 JPMORGAN CHASE BANK LOWES- SUPPLIES $17.96 JPMORGAN CHASE BANK MCKESSON MED -SHOTS $1,138.92 JPMORGAN CHASE BANK MCKESSON MED- TESTING $525.89 JPMORGAN CHASE BANK MEDLINE- SUPPLIES $480.00 JPMORGAN CHASE BANK MEETING EXPENSE $33.16 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $93.79 JPMORGAN CHASE BANK QUADMED- SUPPLIES $199.38 JPMORGAN CHASE BANK S ANESTHESIA - SUPPLIES $479.96 JPMORGAN CHASE BANK T &W -TIRE BALANCE $92.95 VERIZON WIRELESS WIRELESS CONNECTION $40.01 AMBULANCE -Total $11,034.77 RAYMOND DANIELS AMBULANCE REFUND $25.00 AMBULANCE SERVICE -Total $25.00 AMBULANCE SERVICE -Total $11,059.77 21 E -911 AT &T MO SVC T -1 CIRCUITS $1,011.06 MOTOROLA SOLUTIONS, INC MO PYMT SERVICE AGMT- OC $2,635.80 E911 COMMUNICATIONS -Total $3,646.86 E -911 -Total $3,646.86 25 HOTELTAX AEP IPSO ELECTRIC USE $20.43 JPMORGAN CHASE BANK GREAT SOUTHERN - WEBSIT $750.00 JPMORGAN CHASE BANK MEETING EXPENSE $790.49 JPMORGAN CHASE BANK SAV ON- PRINTING $62.50 JPMORGAN CHASE BANK TULSA CHAMBER -TULSA F $11,000.00 HOTEL TAX ECON DEV -Total $12,623.42 CITY GARAGE LABORIOVERHEAD - OCT, 202 $250.08 STRONG NEIGHBORHOODS -Total $250.08 Ni Actual Claims List - 10/20/20 Fund Vendor Name Payable Description Payment Amount 25 HOTELTAX -Total LABORIOVERHEAD - OCT, 202 $3,229.75 CITY GARAGE VEH PARTS PURCHASED - SEP $12,873.50 27 STORMWATER MANAGEMENT MESHEK & ASSOCIATES, P.L.C. ENGINEERING SERVICES FOR $3,666.00 REDBUD DISTRICT DRAINAGE -Total FUELMAN EXPENSES - SEPT, $3,666.00 AEP IPSO ELECTRIC USE $347.66 JPMORGAN CHASE BANK LOWES -FOAM EXPANSION $7,18 JPMORGAN CHASE BANK LOWES -FORM BOARDS $187.20 JPMORGAN CHASE BANK LOWES- LUMBER $203.56 JPMORGAN CHASE BANK QUIKSERVICE- MATERIALS $51.20 LOT MAINTENANCE OF OKLAHOMA, INC. MOWING/TRIMMING $823.02 MESHEK & ASSOCIATES, P.L.C. ENGINEERING SERVICES - MI $907.50 UNIFIRST HOLDINGS LP UNIFORM SERVICE $11.98 VERIZON WIRELESS WIRELESS CONNECTION $40.01 STORMWATER- STORMWATER -Total $2,579.37 STORMWATER MANAGEMENT -Total $6,245.31 31 AMBULANCE CAPITAL JPMORGAN CHASE BANK APPLE - REFUND ($1,199,40) AMBULANCE CAPITAL FD -Total ($1,199.40) AMBULANCE CAPITAL -Total ($1,199.40) 34 VISION TAX GUY ENGINEERING SERVICES INC ENGINEERING SERVICES AGRE $17,048.94 116TH - GARNETT RD TO 129TH -Total $17,048.94 CROSSLAND HEAVY CONTRACTORS CONSTRUCTION SVCS $550,735.79 116TH -HWY 169 TO MINGO -Total $550,735.79 MESHEK & ASSOCIATES, P.L.C. ROW ACQUISITION SERVICES $1,750.00 96TH FROM 119TH TO 129TH -Total $1,750.00 VISION TAX -Total $569,534.73 37 SALES TAX FIRE AEP /PSO ELECTRIC USE $5,305.75 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - SEPT $52.48 CITY GARAGE LABORIOVERHEAD - OCT, 202 $3,229.75 CITY GARAGE VEH PARTS PURCHASED - SEP $1,113.61 CITY OF OWASSO WATER $132.88 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - SEPT, $1,278.65 JPMORGAN CHASE BANK A &B IDENTITY - LANYARDS $317.50 JPMORGAN CHASE BANK ACADEMY -SHOES $99.99 JPMORGAN CHASE BANK ACCURATE FIRE -FIRE EX $29,38 JPMORGAN CHASE BANK AMAZON -CARD READER $25.98 JPMORGAN CHASE BANK AMERICAN - AIRFARE $1,028.80 JPMORGAN CHASE BANK CAMFIL -AIR FILTERS $60.28 JPMORGAN CHASE BANK CORNERSTONE - MATERIALS $20.35 JPMORGAN CHASE BANK CORNERSTONE -OIL $15.99 JPMORGAN CHASE BANK CORNERSTONE - REPAIR $54.57 JPMORGAN CHASE BANK COUTNRYBROOK - WEBBING $125.69 6 Actual Claims List - 10/20120 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE JPMORGAN CHASE BANK DRY CLEANING- UNIFORMS $41.10 JPMORGAN CHASE BANK FIRE SVC -CLASS FEE $3,600.00 JPMORGAN CHASE BANK FIRE SVC - TRAINING $50.00 JPMORGAN CHASE BANK GALLS- UNIFORM $100.00 JPMORGAN CHASE BANK GLOVER CHEVY- REPAIRS $8,172.74 JPMORGAN CHASE BANK INTEGRIS -PHYSICALS $1,425.00 JPMORGAN CHASE BANK INTL ASSOC FIRE -DUES $220.00 JPMORGAN CHASE BANK LIBERTY FLAGS -FLAG $160.00 JPMORGAN CHASE BANK LODGING EXPENSE $603.20 JPMORGAN CHASE BANK LOWES- SUPPLIES $56.15 JPMORGAN CHASE BANK LOWES -TOOLS $169.90 JPMORGAN CHASE BANK NAFECO- SUPPLIES $913.60 JPMORGAN CHASE BANK NAFECO- UNIFORM $698.80 JPMORGAN CHASE BANK NSC- MONITOR $168.00 JPMORGAN CHASE BANK OFFICE DEPOT- ENVELOPE $17.49 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $89.29 JPMORGAN CHASE BANK OK FIRE CHEIFS -MEMB F $36.00 JPMORGAN CHASE BANK OREILLY- CLAMPS $10.99 JPMORGAN CHASE BANK OREILLY- LIGHTS $4.35 JPMORGAN CHASE BANK OREILLY- SUPPLIES $113.94 JPMORGAN CHASE BANK OREILLY -TAIL LIGHT $5,90 JPMORGAN CHASE BANK SAMS- SUPPLIES $88.02 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORMS $406.93 JPMORGAN CHASE BANK TASK FORCE TIPS -PARTS $118.08 JPMORGAN CHASE BANK TRAVEL EXPENSE $255.32 JPMORGAN CHASE BANK UPS - POSTAGE $11,17 JPMORGAN CHASE BANK USPS- POSTAGE $3.55 JPMORGAN CHASE BANK WPSG- REFUND ($2.88) ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $362.85 VERIZON WIRELESS WIRELESS CONNECTION $1,042.80 SALES TAX FUND -FIRE -Total $31,833.94 SALES TAX FIRE - Total $31,833.94 38 SALES TAX POLICE AEP /PSO ELECTRIC USE $4,727.34 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - SEPT $4.69 CITY GARAGE LABORIOVERHEAD - OCT, 202 $10,936.58 CITY GARAGE VEH PARTS PURCHASED - SEP $4,529.37 CITY OF OWASSO WATER $38.50 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - SEPT, $6,275.40 JPMORGAN CHASE BANK AMAZON- AWARDS $184.50 JPMORGAN CHASE BANK AMAZON- EXTINGUISHERS $177.90 JPMORGAN CHASE BANK AMAZON- SUPPLIES $721.35 7 Actual Claims List - 10/20/20 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE JPMORGAN CHASE BANK AMAZON- UNIFORM $430.90 JPMORGAN CHASE BANK AMER WASTE- RENTAL $108.95 JPMORGAN CHASE BANK AT YR SVC- RENTAL $160.00 JPMORGAN CHASE BANK BROWNELLS- SUPPLIES $74.31 JPMORGAN CHASE BANK EMLE- REFUND ($75.00) JPMORGAN CHASE BANK EMLE- TRAINING $165.00 JPMORGAN CHASE BANK GALLS- UNIFORM $11.79 JPMORGAN CHASE BANK LODGING EXPENSE $470.25 JPMORGAN CHASE BANK LOWES- SUPPLIES $53.44 JPMORGAN CHASE BANK NTOA- REFUND ($2,352.00) JPMORGAN CHASE BANK REASORS- SUPPLIES $50.71 JPMORGAN CHASE BANK SAMS- SUPPLIES $119.92 JPMORGAN CHASE BANK SPECIAL OPS- AWARDS $133.00 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM $898.91 JPMORGAN CHASE BANK STAPLES- SUPPLIES $89,97 JPMORGAN CHASE BANK SUN N SKI -REP UNIFORM $207.00 JPMORGAN CHASE BANK SUPPLIES $11.40 JPMORGAN CHASE BANK TRAVEL EXPENSE $726.53 JPMORGAN CHASE BANK USPS- POSTAGE $110.00 JPMORGAN CHASE BANK WATERSTONE- CLEANING $1,217.25 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $278.00 SUMNERONE INC PD COPIER LEASE RENTALS $106.43 VERIZON WIRELESS WIRELESS CONNECTION $1,260.00 SALES TAX FUND - POLICE -Total $31,852.39 SALES TAX POLICE - Total $31,852.39 39 SALES TAX STREETS AEP IPSO ELECTRIC USE $1,547.21 AEP /PSO STREET LIGHTS $5,866.55 BILL BASORE TRUCKING & EXCAVATION, DIRT $195.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - SEPT $231.89 CITY GARAGE LABORIOVERHEAD - OCT, 202 $3,562.75 CITY GARAGE VEH PARTS PURCHASED - SEP $880.62 FENSCO, INC REPAIR $3,237.50 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - SEPT, $1,019.32 JPMORGAN CHASE BANK AMAZON- ADAPTERS $27.53 JPMORGAN CHASE BANK ANCHOR -ROCK $647.94 JPMORGAN CHASE BANK ATWOODS- MATERIALS $15.98 JPMORGAN CHASE BANK AUTOZONE- BLADES $27.98 JPMORGAN CHASE BANK BROWN CO- SUPPLIES $134.68 JPMORGAN CHASE BANK BROWN FARMS -SOD $35.00 JPMORGAN CHASE BANK BUMP2BUMP -FLUID LINE $167.00 JPMORGAN CHASE BANK BUMP2BUMP- SUPPLIES $26.09 0 Actual Claims List - 10/20/20 Fund Vendor Name Payable Description Payment Amount 39 SALES TAX STREETS JPMORGAN CHASE BANK LOCKE- PHOTOCELLS $194.95 JPMORGAN CHASE BANK LOWES -FORM BOARDS $33.72 JPMORGAN CHASE BANK LOWES- MATERIALS $64.89 JPMORGAN CHASE BANK LOWES- SCREWS $42.77 JPMORGAN CHASE BANK LOWES -TOOLS $192.96 JPMORGAN CHASE BANK LOWES -WOOD $56.35 JPMORGAN CHASE BANK MAXWELL- CEMENT $681.48 JPMORGAN CHASE BANK MAXWELL- SUPPLIES $56.18 JPMORGAN CHASE BANK RED WING -BOOTS $170.99 JPMORGAN CHASE BANK REXEL -PARTS $650.40 JPMORGAN CHASE BANK SHELTON- CONCRETE $5,124.50 JPMORGAN CHASE BANK SOUTHWESTERN -CERT FEE $560.00 JPMORGAN CHASE BANK TWIN CITIES - CONCRETE $11,133.50 JPMORGAN CHASE BANK VOSS -PARTS $801.36 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS $162.40 CONSTRUCTION UNIFIRST HOLDINGS LP UNIFORM SERVICE $195.89 VERDIGRIS VALLEY ELECTRIC COOP CHAMPION STREET LIGHT $74.35 VERDIGRIS VALLEY ELECTRIC COOP SECURITY LIGHT $6.00 VERIZON WIRELESS WIRELESS CONNECTION $80.02 SALES TAX FUND-STREETS -Total $37,905.75 SALES TAX STREETS - Total $37,905.75 40 CAPITAL IMPROVEMENTS JPMORGAN CHASE BANK MEEKS -VEH STRIPING $600.00 JPMORGAN CHASE BANK TINT SHOP - TINTING $150.00 CIP POLICE VEHICLES -Total $750.00 CAPITAL IMPROVEMENTS -Total $750.00 70 CITY GARAGE AEP IPSO ELECTRIC USE $380.13 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - SEPT, $23.04 JPMORGAN CHASE BANK EBAY- ANTENNAS $206.21 JPMORGAN CHASE BANK GOODYEAR -TIRES $1,680.10 JPMORGAN CHASE BANK JIM NORTON -PARTS $257.31 JPMORGAN CHASE BANK MYERS TIRE- SUPPLIES $184.95 JPMORGAN CHASE BANK SW TRAILERS- SWITCH $29.74 JPMORGAN CHASE BANK UNITED FORD -PARTS $1,013.91 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $105.49 UNIFIRST HOLDINGS LP UNIFORM RENTAL $55.26 CITY GARAGE -Total $3,936.14 CITY GARAGE -Total $3,936.14 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS' COMP CLAIMS $11,485.84 UNITED SAFETY & CLAIMS INC UNITED SAFETY CLAIMS $1,658.33 WORKERS' COMP SELF -INS -Total $13,144.17 N Actual Claims List - 10/20/20 Fund Vendor Name Payable Description Payment Amount 76 WORKERS' COMP SELF -INS -Total $1314417 78 HEALTHCARE SELF INS FUND JPMORGAN CHASE BANK MCKESSON MED -SHOTS $1,898.20 SELF -INS HEALTHCARE -Total $1,898,20 HEALTHCARE SELF INS FUND -Total $1,898.20 City Grand Total $841,247.38 10 s� REAL Peoplo •REAL Character• REAL Community TO: The Honorable Mayor and City Council FROM: Michele Dempster Human Resources Director SUBJECT: OkMRF Retirement Request DATE: October 16, 2020 BACKGROUND: Oklahoma Municipal Retirement Fund (OkMRF), the retirement plan for employees who do not participate in the State Police or State Fire pension plans, requires the City Council acting as the OkMRF Retirement Committee to approve applications for retirement. To be eligible for retirement benefits through OkMRF an employee must have a minimum of five years of employment. Once an employee has five years of service the employee is considered vested and upon leaving employment with the City has three options depending upon age. 1. Normal Retirement is available to a vested employee age 65 or older, or age 62 with thirty years of service. 2. Early Retirement is available to a vested employee between ages 55 and normal retirement age. 3. Deferred Retirement is available to a vested employee under the age of 55. Deferred Retirement allows an employee to "defer" retirement benefits until a future date, at which time the employee would begin receiving monthly retirement benefits. October 23, 2020 will be the last day of employment for Court Clerk, Janet Jackson. Ms. Jackson has been a participant in the OkMRF retirement plan while employed with the City since July 1995 and has applied for, and meets the prerequisites for Normal Retirement. RECOMMENDATION: Staff recommends approval of Normal Retirement benefits for Janet Jackson through the Oklahoma Municipal Retirement Fund. sd REAL People • REAL Character •REAL Community TO: The Honorable Mayor and City Council FROM: Michele Dempster Human Resources Director SUBJECT: OkMRF Retirement Request DATE: October 16, 2020 BACKGROUND: Oklahoma Municipal Retirement Fund (OkMRF), the retirement plan for employees who do not participate in the State Police or State Fire pension plans, requires the City Council acting as the OkMRF Retirement Committee to approve applications for retirement. To be eligible for retirement benefits through OkMRF an employee must have a minimum of five years of employment. Once an employee has five years of service the employee is considered vested and upon leaving employment with the City has three options depending upon age. 1. Normal Retirement is available to a vested employee age 65 or older, or age 62 with thirty years of service. 2. Early Retirement is available to a vested employee between ages 55 and normal retirement age. 3. Deferred Retirement is available to a vested employee under the age of 55. Deferred Retirement allows an employee to "defer" retirement benefits until a future date, at which time the employee would begin receiving monthly retirement benefits. September 4, 2020, was the last day of employment for Phillip Pridgen with the Public Works Wastewater Treatment Division. Mr. Pridgen has been a participant in the OkMRF retirement plan while employed with the City since August 2005, and has applied for, and meets the prerequisites for Deferred Retirement. RECOMMENDATION: Staff recommends approval of Deferred Retirement benefits for Phillip Pridgen through the Oklahoma Municipal Retirement Fund. sd REAL Peopla •REAL Character •REAL Commonly TO: The Honorable Mayor and City Council FROM: Juliann M. Stevens City Clerk SUBJECT: Court Clerk Appointment DATE: October 16, 2020 BACKGROUND: Section 6-114 of the Owasso Code of Ordinances states that the City Clerk shall also be the Clerk of the Municipal Court, unless otherwise provided for by City Council action. Another individual may be appointed by the City Council to serve in the official capacity of Clerk of the Municipal Court. Janet Jackson, who has served as the Owasso Municipal Court Clerk since August of 2003, is refiring. Marinelle McAlister has been employed with the City for 2 y: years in the Finance Department and has served as Deputy Court Clerk since March of 2020. RECOMMENDATION: Staff recommends approval of the appointment of Marinelle McAlister to serve in the official capacity of Clerk of the Municipal Court. REAL People • REAL Chaacbr • REAL Commmlly TO: The Honorable Mayor and City Council FROM: Josh Quigley Manager of the Owasso Community Center SUBJECT: Owasso Golden Agers CENA Grant Budget Amendment DATE: October 16, 2020 BACKGROUND: The Owasso Community Center was built in 1977 with a grant provided by the Federal Government. The Community Center is a place where residents of all ages can participate in meaningful programs and activities to enrich their lives. The Owasso Golden Agers Foundation (OGAF) is a tax exempt (501 -C -3) organization whose primary purpose is to receive and manage grant funds to assure that a viable Owasso Senior program is not totally dependent on local government funding. GRANT: The OGAF has been approved to receive funding in the amount of $5,563.00 for the Community Expansion of Nutrition Assistance (CENA) program which is made available through the Oklahoma Department of Commerce. A budget amendment is needed in order to make the OGAF donation of the CENA grant funds available for expenditure in the Community Center FY21 budget. RECOMMENDATION: Staff recommends acceptance of the Owasso Golden Agers Foundation donation and approval of a budget amendment in the General Fund increasing estimated revenues and the appropriation for expenditures in the Community Center Department by $5,563.00. d_� .sd, TO: The Honorable Mayor and City Council FROM: Juliann M. Stevens City Clerk SUBJECT: Ward 1 and Ward 2 City Council Election DATE: October 16, 2020 BACKGROUND: Pursuant to the provisions of the Owasso City Charter, governing the election of City Council members, "the Council shall take action by Resolution to call any necessary Ward Elections." In 2021, such election is required for Ward 1 and Ward 2, each for a three -year term. All registered voters residing within the Owasso City limits may vote in the election, regardless of the Council Ward in which they reside. In 2015, statutory requirements for elections conducted by the County Election Boards were amended. The City of Owasso utilizes the Tulsa County Election Board to facilitate City elections; therefore, City elections are affected by those changes and create conflict with provisions contained in the City's Charter regarding election dates. Resolutions not conforming to the statutory requirements will not be accepted, nor will the election be conducted by the County Election Board. A Resolution calling the election must be submitted to the Election Board by November 20, 2020. Staff has prepared Resolution 2020 -19, calling the Ward 1 and Ward 2 election. ELECTION DETAILS: • The primary election will be held on Tuesday, February 9, 2021. • Should one of the candidates not receive the majority of all votes cast for the particular ward, a general election will be held. The general election, if necessary, will be held on Tuesday, April 6, 2021. FILING PERIOD FOR INTERESTED CANDIDATES: • Registered voters who reside within the ward shall be qualified to hold the office of City Council Member for that ward. • The filing period for interested candidates will be December 7, 8, and 9, 2020, between the hours of 8:00 a.m. and 5:00 p.m. • Interested candidates must file a notarized Declaration of Candidacy form with the Tulsa County Election Board, RECOMMENDATION: Staff recommends approval of Resolution 2020 -19. ATTACHMENTS: Resolution 2020 -19 Ward Map CITY OF OWASSO, OKLAHOMA RESOLUTION 2020 -19 NOTICE OF ELECTION AND VOTING PRECINCT CERTIFICATION WHEREAS, pursuant to the provision of the Owasso City Charter governing the election of City Council members, "the Council shall take action by Resolution to call any necessary Ward Elections." WHEREAS, in 2021, such election is required for the purpose of electing Owasso City Council Members, for the wards and terms as follows: WARD NO. TERM 1 3 years 2 3 years NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA: 1. That a non - partisan Primary Election will be held on February 9, 2021; and, 2. That the General Election thereafter, if necessary, will be held on April 6, 2021; and, 3. That only qualified electors of the City of Owasso who reside in the respective wards shall be qualified to hold the office of Council Member; and, 4. The filing period for qualified candidates begins at 8:00 a.m. on Monday, December 7, 2020, and ends at 5:00 p.m. on Wednesday, December 9, 2020; and, 5. Contests of candidacy may be filed until 5:00 p.m. on Friday, December 11, 2020. BE IT FURTHER RESOLVED that the City Council of the City of Owasso, Oklahoma, hereby certifies to the Tulsa County Election Board that Tulsa County precincts #21, 750, 751, 752, 753, 754, 755, 756, 757, 758, 759, 760 and Rogers County precincts #21, 30, 31 and 130 are to be opened; and, Rogers County precincts #6 and 29 are to remain closed as there are no residents of Owasso residing in those precincts. PASSED AND APPROVED this 201h day of October 2020, by the City Council of the City of Owasso, Oklahoma. Bill Bush, Mayor ATTEST: Juliann M. Stevens, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney a L� 3 1 ,a ;i Ward 1 F Council Ward 2 d _L Council Ward 1 Council Ward 3 Council Ward 4__/ Council Ward 5 ` I F I-, Council Ward 5 I 120, Limestone �. a�u 0 TO: The Honorable Mayor and City Council FROM: Jennifer Newman, Assistant Finance Director SUBJECT: Supplemental Appropriation Carryover Budgets DATE: October 16, 2020 BACKGROUND: Every year at the June 30, fiscal year end, there are unspent budgets. While appropriations were included in the FY 2020 budget, the actual expenditure for all or part of open items will occur during FY 2021. Because the FY 2021 budget was prepared prior to year -end, and before it was known whether funds would be expended or not, fund balances used to develop the budget were projected as though all non -salary budgets would be expended by year -end. Therefore, approval of carryover non -salary budgets does not reduce estimated June 30, 2020, fund balances. In order to keep from having purchase orders open for multiple years, past practice of the City is to close prior year purchase orders at the end of September and re- appropriate the funds in the subsequent year, along with authorizing the City to re -issue the purchase orders in the new fiscal year. Furthermore, since Generally Accepted Accounting Principles (GAAP) do not recognize encumbrances, closing out old encumbrances where goods and services have not been received will enable budgetary financial statements to more closely align with audited GAAP statements. Fund FY 2021 Expenditure Budget Expenditure Carryover Requested Revised FY 2021 Expenditure Budget Revenue Carryover General Fund $ 50,485,189 $ 1,519,966 52,005,155.00 57,823.84 Half -Penny Sales Tax (Police) 2.188.136 300,290 2,488,426.00 - Half -Penny Sales Tax (Streets) 1,671,352 398,734 2,070,086.00 - E -911 303,850 3,518 307,368.00 - Hotel Tax 321,553 144,815 466,368.00 - Storn water Management 1,101,714 570,351 1,672,06Y.0-01------7--. - RECOMMENDATION: Staff recommends approval of the following FY 2021 budget amendments: 1. Increase the estimated revenues by $57,824.00 and the appropriation for expenditures by $1,519,966.00 in the General Fund 2. Increase the appropriation for expenditures in the Half -Penny Sales Tax Fund by $192,169.00 for Police and $398,734.00 for Streets 3. Increase the appropriation for expenditures in the Hotel Tax Fund by $144,815.00 4. Increase the appropriation for expenditures in the E91 1 Fund by $3,518.00 5. Increase the appropriation for expenditures in the Stormwater Management Fund by $570,351.00 �d REAL Paopie • REAL CIIeRebr• REAL Cummuniry TO: The Honorable Mayor and City Council FROM: Jeff Atchison Human Resources Risk Management SUBJECT: Excess Workers' Compensation Coverage DATE: October 16, 2020 BACKGROUND: The City is self- insured for workers' compensation. As a result, all costs associated with an employee's on- the -job injury are paid by the City through the Workers' Comp fund, up to the established specific retention limit, or excess coverage limit. Should a claim reach the specific retention limit, the amount exceeding the specific retention limit would be covered by the insurance carrier. The Workers' Comp Excess coverage renews annually on October 26, and is calculated at a rate per $100 of payroll. Specific Excess Workers' Compensation insurance is funded through the Workers' Compensation Self- Insurance Fund. The FY 2021 budget includes funding for the proposed renewal. COMMENTS: The cost of the current year's coverage is $69,787. The City's Agent of Record, Derrick Jameson with Rich & Carlmill, received a renewal quote through Midwest Employer's Casualty Company (MECC), for $78,256. The increase in premiums is a result of a .0243 increase in rate per $100 of payroll and an increase in estimated payroll. The renewal premium continues the specific retention limit for police and fire personnel of $1,000,000 and the specific retention of $750,000 for all other employees. Execution of a contract with Midwest Employer's Casualty Company for Specific Excess Workers' Compensation Insurance in the amount of $78,256 requires City Council approval. RECOMMENDATION: Staff recommends approval of a contract for Specific Excess Workers' Compensation Insurance with Midwest Employers Casualty Company of Chesterfield, Missouri, authorization for payment in the amount of $78,256, and authorization to execute the necessary documents. REAL People • REAL CM1ancler •REAL Community TO: The Honorable Mayor and City Council FROM: Jeff Atchison Human Resources — Risk Management SUBJECT: Property- Casualty Insurance Renewal DATE: October 16, 2020 BACKGROUND: Each year the City's property - casualty insurance coverage renews on November 1. The City's property - casualty insurance provides coverage for City property, including non - building items (i.e. traffic lights and pump stations), similar to homeowner's insurance. Property casualty insurance is funded through the General Liability- Property Self- Insurance Fund, and funding is included the FY 2021 budget. COMMENTS: The City's current carrier, Oklahoma Municipal Assurance Group (OMAG) provided a renewal quote for policy year 2020 -2021 of $148,302, which is an $11,790 increase in total premiums paid for Fiscal Year 2019 -2020. The increase is the result of additional property, and adjustments in replacement costs. The property and contents value to be insured totals $99,863,471. The quote continues excess coverage for Earth Movement insurance of $10,000,000 and $250,000 of Business Income insurance, and is based on continuing the current deductible of $100,000 for Earth Movement, and $25,000 for all other claims. Execution of a contract with OMAG for Property- Casualty insurance in the amount of $148,302 requires City Council approval. RECOMMENDATION: Staff recommends approval of a contract for property- casualty insurance coverage with the Oklahoma Municipal Assurance Group of Edmond, Oklahoma, authorization for payment in the amount of $148,302, authorization to execute the necessary documents_ sd REAL P.&•RPAL CA rx r• REAL C munity TO: The Honorable Mayor and City Council FROM: David Hurst Fire Chief SUBJECT: Ambulance Purchase and Declaring a Vehicle Surplus DATE: October 16, 2020 BACKGROUND: To ensure the continuation of reliable ambulances for the community, staff developed an ambulance master plan for purchasing ambulances. This plan includes a recommendation to remove the 2013 Terrastar ambulance from front -line service and replace with a new ambulance unit. Staff conducted a review of the ambulances within the fire department's vehicle fleet in order to determine the performance, reliability and overall condition of the ambulances. Staff concluded that the 2013 International Terrastar chassis /Excellance module ambulance should be considered for trade in due to on -going maintenance issues, decreasing reliability, and the discontinued production of the Terrastar line of chassis. Staff anticipates a trade -in value for the 2013 Terrastar ambulance at $16,500.00. Staff researched several ambulance manufacturers and chassis manufacturers considering quality, safety, durability and cost. After a thorough review, staff determined that a Type I Ambulance from American Emergency Vehicles (AEV) meets the fire department's specifications and standards. PURCHASING PROGRAM: To reduce the overall cost and the timeline of purchasing the ambulance, in comparison to the associated cost and time of utilizing the local bidding process, staff recommends cooperative purchasing through the Houston - Galveston Area Council (HGAC) Buy Program. PRE -PAY DISCOUNTS: Based upon a 3 to 4 month build time, if the City were to select the option to pre -pay when the order is placed, a prepayment discount of $3,585.00 would be applied to the purchase. CONTINGENCY: Staff is proposing to use an ambulance manufacturer that has not been used previously, therefore, an 8% contingency is included to cover any unforeseen change orders. Contingency funds not utilized will remain in the Ambulance Capital Fund for future needs. Page 2 Ambulance Purchase PURCHASING: To ensure the lowest cost possible for the purchase of a new ambulance, staff determined that it is in the City's best interest to take advantage of receiving price discounts for pre - paying and participating in the HGAC Buy Program. 2020 Type I AEV Ambulance w/o discounts $215,954.55 8% Contingency 15,669.56 2013 Terrastar Chassis Trade -in 16,500.00 Pre-pay Discount 3,585.00 Final Project Budget $211,539.11 FUNDING: The Ambulance Capital Budget includes the necessary funding for a new ambulance purchase. RECOM EN DATIO N: Staff recommends approval to purchase a new AEV Type I ambulance, in an amount not to exceed $231,624.11, from Southern Emergency and Rescue Vehicle Sales, LLC (SERVS), of Comanche, Texas, utilizing the Houston - Galveston Area Council Buy Program Contract #AM10- 20, and authorization for payment. Staff further recommends to declare the 2013 Terrastar ambulance (VIN# 1 HTJSSKKOEH797709), as surplus to the needs of the City in order to be utilized as a trade -in towards the purchase of the new ambulance. . V. -AEI, eGeFRFAL -I h TO: The Honorable Mayor and City Council FROM: Jason Woodruff Deputy Chief SUBJECT: Axon Body Camera Purchase DATE: October 16, 2020 BACKGROUND: In 2011, the Owasso Police Department made the decision to be one of the first law enforcement agencies in the area to purchase a body worn camera system for individual officers to wear while working in the community. As was expected, the camera system has been an invaluable tool, providing a firsthand view of the scene and fresh insight to what an officer faced at the time of an incident. The footage recorded on the cameras has provided valuable evidence to obtain convictions for crimes committed in Owasso. Body worn cameras have provided a higher level of accountability to officers should an allegation of misconduct arise, and they have shown, the overwhelming majority of the time, that officers were acting appropriately, thus drastically reducing potential civil liability for the City of Owasso. The camera footage has presented residents with transparency from their police department and it has resulted in increased trust within the community. Since the initiation of the body worn camera program in 2011, the Owasso Police Department has used the VIEVU camera system. This system has undergone many changes and upgrades over the years, but is now going to be discontinued. Due to the system being discontinued, the department began a search for a new camera system that would be equivalent to or better than VIEVU. After extensive research and testing, it was determined that Axon Enterprise, Inc. is the only company that will meet all the requirements of the Owasso Police Department. Among other superior functions, the Axon system is the only system on the market that is compatible with the TASER system currently in use by the Owasso Police Department. Using a series of sensors and wireless connections between the officer's camera and TASER, the Axon camera system has the ability to automatically activate when an officer removes his or her TASER from its holster, avoiding the possibility that the officer could inadvertently fail to activate the camera during a rapidly evolving, chaotic, or even violent situation. This function is not available on any other camera system currently on the market. Axon provided a quote, which includes hardware replacement of 65 cameras, software and unlimited data storage. The unlimited data storage will consist of a cloud -based system, which will eliminate the need to purchase, manage, and maintain traditional City -owned servers for data related to body camera footage. Included in this quote, Axon will provide a 100% replacement warranty for any reason such as loss or damage and a discount of $47,723.00, which includes a buy back credit of $10,000.00 for the outdated system currently in use. The quote was provided with a five year pay option with a first year payment of $129,723.80 and four subsequent years of $81,375.45 for a total five year price of $455,225.60. All items associated with the purchase would be received at the time the first year's payment is submitted to Axon. This contract includes a "no penalty clause" in the event that City Council does not approve any of the next four years payments. Page 2 Axon Body Camera Purchase SOLE SOURCE PURCHASING: The Code of Ordinances for the City of Owasso does not require competitive bidding if the supplies, materials, equipment, or contractual services can only be furnished by a single dealer, or which have a uniform price wherever bought. This provision within City ordinance is commonly referred to as "sole source" purchasing. Staff has determined through extensive research into officer body cameras that only one manufacturer produces a product that meets the needs of the Owasso Police Department. Of highest importance to staff was identifying a camera system that was compatible with other camera systems already in use with the 30 department TASERs. The Axon body camera system meets these standards. Axon owns the TASER system that is currently in use by the Owasso Police Department. The Axon body camera system is a proprietary system and is the only system compatible with the current TASER system. FUNDING: The quoted cost of the Axon body camera system is $455,225.60, payable over five years, with the first annual installment being $129,723.80, and annual payments of $81,375.45 over the next four fiscal years. Funding for the first installment is available in the current Police Department Half -Penny Sales Tax budget. RECOMMENDATION: Staff recommends authorization for the sole source purchase of the Axon body camera system through Axon Enterprise, Inc. of Scottsdale, Arizona, in the amount of $455,225.60, of which $129,723.80 will be paid in Fiscal Year 2021, and subsequent payments for Fiscal Year 2022 through Fiscal Year 2025 are contingent upon annual appropriations by the City Council. ATTACHMENTS: Axon Sole Source Letter Axon Price Quote �t i11100 -,n. I 10/20/2020 To: City of Owasso Re: Sole Source Letter for Axon Enterprise, Inc.'s TASER Conducted Energy Weapons, Axon brand products, and Axon Evidence (Evidence.com) Data Management Solutions A sole source justification exists because the following goods and services required to satisfy the agency's needs are only manufactured and available for purchase from Axon Enterprise. Axon is also the sole distributor and retailer of all TASER brand products for the agency identified in this letter. TASER CEW Descriptions :i TASER TASER 7 CEW • Multiple -shot CEW • High- efficiency flashlight • Close Quarter and Standoff cartridges • Green LASER and dual red LASERs that adjust for cartridge angle • Arc switch enables drive -stun with or without a Smart Cartridge installed • Central Information Display (CID): Displays mission critical data such as remaining battery energy, burst time, and cartridge status. • Weapon logs • TASER 7 Dock connected to Axon Evidence (Evidence.com) services • Onboard self- diagnostic and system status monitoring and reporting • Real -time clock updated when the battery pack is plugged into the TASER 7 Dock • Ambidextrous safety switch • Can be configured by the agency to alert Axon camera systems • The trigger activates a single cycle (approximately five seconds). Holding the trigger down will continue the discharge beyond the standard cycle (unless configured by the agency to stop at five seconds). The CEW cycle can be stopped by placing the safety switch in the down (SAFE) position. • Compatible with TASER 7 Cartridges only TASER 7 CQ CEW • Multiple -shot CEW for agencies that deploy CEWs mostly at close quarters (CQ) • High - efficiency flashlight • Close Quarter cartridges • Are switch enables drive -stun with or without a Smart Cartridge installed • Central Information Display (CID): Displays mission critical data such as remaining battery energy, burst time, and cartridge status. • Weapon logs • TASER 7 Dock connected to Axon Evidence (Evidence.com) services Axon Enterprise, inc. CE%N and Axon System Sole Source Letter Version 33.0 Page 1 ........4N 4t 4 4I u_. I u:.12- • Onboard self- diagnostic and system status monitoring and reporting • Real -time clock updated when the battery pack is plugged into the TASER 7 Dock • Ambidextrous safety switch • Can be configured by the agency to alert Axon camera systems • The trigger activates a single cycle (approximately five seconds). Holding the trigger down will continue the discharge beyond the standard cycle (unless configured by the agency to stop at five seconds). The CEW cycle can be stopped by placing the safety switch in the down (SAFE) position. • Compatible with 12- degree TASER 7 Cartridges only X2 CEW • Multiple -shot CEW • High efficiency flashlight • Static dual LASERS (used for target acquisition) • ARC switch enables drive -stun with or without a Smart Cartridge installed • Central Information Display (CID): Displays mission - critical data such as remaining battery energy, burst time, operating mode, and user menu to change settings and view data on a yellow -on -black display • The Trilogy log system records information from a variety of sensors into three data logs: Event log, Pulse log, and Engineering log. Data can be downloaded using a universal serial bus (USB) data interface module connected to a personal computer (PC). Data may be transferred to Evidence.com services. • Real -time clock with back -up battery • Onboard self- diagnostic and system status monitoring and reporting • Ambidextrous safety switch • Capable of audio /video recording with optional TASER CAM HD recorder • The trigger activates a single cycle (approximately five seconds). Holding the trigger down will continue the discharge beyond the standard cycle (except when used with an APPM or TASER CAM HD AS). The CEW cycle can be stopped by placing the safety switch in the down (SAFE) position • Compatible with TASER Smart Cartridges only X26P CEW • High efficiency flashlight • Red LASER (used for target acquisition) • Central Information Display (CID): Displays data such as calculated remaining energy, burst time, and notifications • The Trilogy log system records information from a variety of sensors into three data logs: Event log, Pulse log, and Engineering log. Data can be downloaded using a universal serial bus (USB) data interface module connected to a personal computer (PC). Data may be transferred to Evidence.com services. • Real -time clock with back -up battery • Onboard self- diagnostic and system status monitoring and reporting • Ambidextrous safety switch • Capable of audio /video recording with optional TASER CAM HD recorder • The trigger activates a single cycle (approximately five seconds). Holding the trigger down will continue the discharge beyond the standard cycle (except when used with Axon Enterprise, Inc. OEVV and Axon System Sole Source Letter Version 33 .0 Page 2 A r IVA G � an APPM or TASER CAM HD AS). The CEW cycle can be stopped by placing the safety switch in the down (SAFE) position. • Compatible with TASER standard series cartridges Axon Signal Performance Power Magazine (SPPM) • Battery pack for the X2 and X26P conducted energy weapons • Shifting the safety switch from the down (SAFE) to the up (ARMED) positions sends a signal from the SPPM. Upon processing the signal, an Axon system equipped with Axon Signal technology transitions from the BUFFERING to EVENT mode. Axon Signal technology only works with Axon cameras. TASER Brand CEW Model Numbers 1. Conducted Energy Weapons (CEWs): • TASER 7 Models: 20008, 20009, 20010, and 20011 • TASER 7 CQ Models 20213, 20214 • TASER X2 Models: 22002 and 22003 • TASER X26P Models: 11002 and 11003 2. Optional Extended Warranties for CEWs: • TASER 7 — 4 -year extended warranty, item number 20040 • X2 — 4 -year extended warranty, item number 22014 • X26P — 2 -year extended warranty, item number 11008 • X26P — 4 -year extended warranty, item number 11004 3. TASER 7 Cartridges (compatible with the TASER 7; required for this CEW to function in the probe deployment mode) • Standoff cartridge, 3.5 degrees, Model 20012 • Close Quarter cartridge, 12 degrees, Model 20013 4. TASER standard cartridges (compatible with the X26P; required for this CEW to function in the probe deployment mode): • 15 -foot Model: 34200 21 -foot Model: 44200 • 21 -foot non - conductive Model: 44205 • 25 -foot Model: 44203 • 35 -foot Model: 44206 5. TASER Smart cartridges (compatible with the X2; required for this CEW to function in the probe deployment mode): • 15 -foot Model: 22150 • 25 -foot Model: 22151 • 25 -foot inert simulation Model: 22155 • 25 -foot non - conductive Model: 22157 • 35 -foot Model: 22152 6. TASER CAM HD recorder Model: 26810 (full HD video and audio) and TASER CAM HD with AS (automatic shut -down feature) Model: 26820. The TASER CAM HD is compatible Axon Enterprise, Inc. CEW and Axon System Sole Source Letter Version 33.0 Page 3 t I d Air• 5..v ,n /.03y:wM with both the X26P and X2 CEWs. • TASER CAM HD replacement battery Model: 26764 • TASER CAM HD Download Kit Model: 26762 • TASER CAM HD optional 4 -year extended warranty, item number 26763 7. Power Modules (Battery Packs) for TASER 7 CEWs: • Tactical battery pack Model 22018 • Compact battery pack Model 22019 8. Battery Packs for X26P and X2 CEWs: • Performance Power Magazine (PPM) Model: 22010 • Tactical Performance Power Magazine (TPPM) Model: 22012 • Automatic Shut -Down Performance Power Magazine (APPM) Model: 22011 • eXtended Performance Power Magazine (XPPM) Model: 11010 • eXtended Automatic Shut -Down Performance Power Magazine (XAPPM) Model: 11015 • Axon Signal Performance Power Magazine (SPPM) Model: 70116 9. TASER 7 Dock: TASER 7 Dock Core and Multi -bay Module: 74200 10. TASER Dataport Download Kits: • Dataport Download Kit for the X2 and X26P Model: 22013 11. TASER Blast Door Repair Kit Model 44019 and TASER Blast Door Replenishment Kit Model 44023 12. CEW Holsters: • Right -hand TASER 7 holster by Safariland Model: 20063 • Left -hand TASER 7 holster by Safariland Model: 20068 • Right -hand X2 holster by BLACKHAWK Model: 22501 • Left -hand X2 holster by BLACKHAWK Model: 22504 • Right -hand X26P holster by BLACKHAWK Model: 11501 • Left -hand X26P holster by BLACKHAWK Model: 11504 13. TASER Simulation Suit II Model 44550 14. TASER 7 conductive target Model: 80087 15. Blue X26P Demonstrator /LASER Pointer Model: 11023 Axon Digital Evidence Solution Description Axon Body 3 Video Camera (DVR) • Improved video quality with reduced motion blur and better'low -light performance • Multi -mic audio —four built -in microphones • Wireless upload option • Gunshot detection and alerts • Streaming audio and video capability Axon Enterprise, Inc. CEW and Axon System Sole Source Letter Version 33 .0 Page 4 G� r i a... e • "Find my camera" feature • Verbal transcription with Axon Records (coming soon) • End -to -end encryption • Twelve -hour battery • Up to 120 - second buffering period to record footage before pressing record button Axon Flex 2 Video Camera • Video playback on mobile devices in the field via Bluetooth pairing • Retina Low Light capability sensitive to less than 0.1 lux • Audio tones to alert user of usage • Low SD, high SD, low HD, and high HD resolution (customizable by the agency) • Up to 120 - second buffering period to record footage before pressing record button • Multiple mounting options using magnetic attachment: head, collar, shoulder, helmet, ball cap, car dash, and Oakley sunglass mounts available • 120 - degree diagonal field of view camera lens, 102 - degree horizontal field of view, and 55- degree vertical field of view Axon Flex 2 Controller • 12+ hours of battery operation per shift (even in recording mode) LED lights to show current battery level and operating mode • Haptic notification available • Tactical beveled button design for use in pocket • Compatible with Axon Signal technology Axon Air System • Purpose -built solution for law enforcement UAV programs • Supported applications on iOS and Android • Automated tracking of pilot, aircraft, and flight logs • Unlimited Storage of UAV data in Axon Evidence (Evidence.com) • In application ingestion of data in Axon Evidence (Evidence.com) • Axon Aware integration for live streaming and situational awareness Axon Body 2 Video Camera • Video playback on mobile devices in the field via Bluetooth pairing • Retina Low Light capability sensitive to less than 1 lux • Audio tones and haptic (vibration) notification to alert user of usage • Audio mute during event option • Wi -Fi capability • High, medium, and low quality recording available (customizable by the agency) • Up to 2- minute buffering period to record footage before pressing record button • Multiple mounting options using holster attachment: shirt, vest, belt, and dash mounts available • 12+ hours of battery operation per shift (even in recording mode) LED lights to show current battery level and operating mode • 143 - degree lens • Includes Axon Signal technology Axon Fleet 2 Camera Axon Enterprise, Inc. CEW and Axon System Sole Source Letter Version 33.0 Page 5 kL"I �7300to .._ I- {D "'t -.i. • Fully integrated with Axon Evidence services and Axon devices • Automatic time synchronization with other Axon Fleet and Axon on- officer cameras allows for multi- camera playback on Axon Evidence. • Immediate upload to Axon Evidence of critical event videos via 4G /LTE • Wireless alerts from the TASER CEW Signal Performance Power Magazine (SPPM). • Automatic transition from BUFFERING to EVENT mode in an emergency vehicle equipped with the Axon Signal Unit • Decentralized system architecture without a central digital video recorder (DVR). • Cameras that function independently and communicate wirelessly with the computer in the vehicle (MDT, MDC, MDU) for reviewing, tagging and uploading video. • Wireless record alert based on Bluetooth communication from Axon Signal Vehicle when a configured input is enabled (e.g. emergency light, siren, weapon rack, etc.). • Receives alerts from Axon Signal Sidearm. • Plug- And -Play design allowing for cameras to be easily replaced and upgraded. • Ability for an unlimited number of agency vehicles recording in the same vicinity with an Axon Fleet system to be automatically associated with one another when reviewing video in the video management platform. This feature is also supported across body cameras. Axon Signal Unit (ASU) • Communications device that can be installed in emergency vehicles. • With emergency vehicle light bar activation, or other activation triggers, the Axon Signal Unit sends a signal. Upon processing the signal, an Axon system equipped with Axon Signal technology transitions from the BUFFERING to EVENT mode. Axon Signal Performance Power Magazine (SPPM) • Battery pack for the TASER X2 and X26P conducted electrical weapons • Shifting the safety switch from the down (SAFE) to the up (ARMED) positions sends a signal from the SPPM. Upon processing the signal, an Axon system equipped with Axon Signal technology transitions from the BUFFERING to EVENT mode. Axon Signal technology only works with Axon cameras. Axon Signal Sidearm Sensor • Can be installed on common duty holsters • Drawing a service handgun from the holster sends a signal from the Axon Signal Sidearm sensor. Upon processing the signal, an Axon system equipped with Axon Signal technology transitions from the BUFFERING to EVENT mode. Axon Interview Solution • High- definition cameras and microphones for interview rooms • Covert or overt camera installations • Touch - screen user interface • Motion -based activation • Up to 7- minute pre- and post -event buffering period • Full hardware and software integration • Upload to Axon Evidence services • Interview room files can be managed under the same case umbrella as files from Axon on- officer cameras and Axon Fleet cameras; i.e., Axon video of an arrest and interview room video are managed as part of the same case in Axon Evidence Axon Enterprise, Inc. CEVV and Axon System Sole Source Letter Version 33.0 Pane 6 ? A ..;Yafi.�(.37La k v Sr `A! R i .,, • Dual integration of on- officer camera and interview room camera with Axon Evidence digital evidence solution Axon Signal Technology • Sends a broadcast of status that compatible devices recognize when certain status changes are detected • Only compatible with TASER and Axon products Axon Dock • Automated docking station uploads to Axon Evidence services through Internet connection • No computer necessary for secure upload to Axon Evidence • Charges and uploads simultaneously • The Axon Dock is tested and certified by TUV Rheinland to be in compliance with UL 60950 -1: 2007 R10.14 and CAN/ CSA -C22.2 N0.60950- I- 07 +AI:2011 +A2:2014 Information Technology Equipment safety standards. Axon Evidence Data Management System • Software as a Service (SaaS) delivery model that allows agencies to manage and share digital evidence without local storage infrastructure or software needed • SaaS model reduces security and administration by local IT staff. no local installation required • Automatic, timely security upgrades and enhancements deployed to application without the need for any local IT staff involvement • Securely share digital evidence with other agencies or prosecutors without creating copies or requiring the data to leave your agency's domain of control • Controlled access to evidence based on pre- defined roles and permissions and pre- defined individuals • Password authentication includes customizable security parameters: customizable password complexity, IP -based access restrictions, and multi- factor authentication support • Automated category -based evidence retention policies assists with efficient database management • Ability to recover deleted evidence within seven days of deletion • Stores and supports all major digital file types:.mpeg, .doc, .pdf, .jpeg, etc. • Requires NO proprietary file formats • Ability to upload files directly from the computer to Axon Evidence via an Internet browser • Data Security: Robust Transport Layer Security (TLS) implementation for data in transit and 256 -bit AES encryption for data in storage • Security Testing: Independent security firms perform in -depth security and penetration testing • Reliability: Fault- and disaster - tolerant infrastructure in at least 4 redundant data centers in both the East and West regions of the United States • Chain -of- Custody: Audit logs automatically track all system and user activity. These logs cannot be edited or deleted, even by account administrators and IT staff • Protection: With no on -site application, critical evidence stored in Axon Evidence is protected from local malware that may penetrate agency infrastructure • Stability: Axon Enterprise is a publicly traded company with stable finances and Axon Enterprise, Inc. CEVV and Axon System Sole Source Letter Version 33.0 Page 7 S i ZO NA 3' 3 i l_c:om funding, reducing concerns of loss of application support or commercial viability Application and data protected by a CJIS and ISO 27001 compliant information security program Dedicated information security department that protects Axon Evidence and data with security monitoring, centralized event log analysis and correlation, advanced threat and intrusion protection, and incident response capabilities Redact videos easily within the system, create tags, markers and clips, search 7 fields in addition to 5 category -based fields, create cases for multiple evidence files Axon Evidence for Prosecutors • All the benefits of the standard Axon Evidence services • Ability to share information during the discovery process • Standard licenses available for free to prosecutors working with agencies already using Axon Evidence services • Unlimited storage for data collected by Axon cameras and Axon Capture Axon Capture Application • Free app for CS and Android mobile devices • Allows users to capture videos, audio recordings, and photos and upload these files to their Axon Evidence account from the field • Allows adding metadata to these files, such as: Category, Title, Case ID, and GPS data Axon Commander Services • On- premises data management platform • Chain of custody reports with extensive audit trail • Automated workflows, access control, storage, and retention • Compatible with multiple file formats Axon View Application • Free app for iOS and Android mobile devices • Allows user to view the camera feed from a paired Axon Body, Axon Body 2, Axon Flex, or Axon Flex 2 camera in real -time • Allows for playback of videos stored on a paired Axon Body, Axon Body 2, Axon Flex, or Axon Flex 2 system • Allows adding meta -data to videos, such as: Category, Title, Case ID, and GPS data Axon Records • Continuously improving automated report writing by leveraging Al and ML on officer recorded video, photo, and audio from BWC, In -Car, Mobile App (Axon Capture), or other digital media • Collaborative report writing through instantly synced workspaces allowing officers to delegate information gathering on scene • Instant access to records allowing detectives to begin their investigation and records clerks to update information exchanges on things like missing people or stolen property as soon as possible • Complete leveraging of Axon Evidence sharing to allow fast, efficient, digital, and secure sharing of records and cases to DAs and Prosecutors • Robust API and SDK allows data to be easily ingested and pushed out to other Axon Enterprise, Inc. CEVJ and Axon System Sole Source Letter Version 33.0 Page 8 /i A. ' n v systems — preventing data silos • Deep integration with Axon Evidence putting video at the heart of the record and automating the process of tagging and categorizing digital evidence stored in Axon Evidence • Automatic association of digital evidence to the record and incident through Axon Evidence integration • In context search of master indexes (people, vehicles, locations, charges) — promoting efficient report writing through prefilling of existing data which promotes clean and deduped data in the system • Quick views for users to track calls for service and reports in draft, ready for review, kicked back for further information, or submitted to Records for archiving. • Federal and State MRS fields are captured and validated— ensuring the officer knows what fields to fill and what information needs to be captured • Intuitive validation ensures officers know what information to submit without being burdened by understanding the mapping of NIBRS to state or local crime codes • Ability to create custom forms and add custom fields to incident reports — allowing your agency to gather the information you find valuable • Software as a Service (SaaS) delivery model that allows agencies to write, manage, and share digital incident reports without local storage infrastructure or software needed • SaaS model reduces security and administration by local IT staff: no local installation required • Automatic, timely security upgrades and enhancements deployed to application without the need for any local IT staff involvement • Securely share records and cases with other agencies or prosecutors without creating copies or requiring the data to leave your agency's domain of control • Controlled access based on pre- defined users, groups, and permissions • Password authentication includes customizable security parameters: customizable password complexity, IP -based access restrictions, and multi- factor authentication support • Security Testing: Independent security firms perform in -depth security and penetration testing • Reliability: Fault- and disaster - tolerant infrastructure in at least 4 redundant data centers in both the East and West regions of the United States • Chain -of- Custody: Audit logs automatically track all system and user activity. These logs cannot be edited or deleted, even by account administrators and IT staff Axon Standards • Internal affairs and professional standards reporting • Customizable information display, including custom forms • Customizable workflows and user groups • Automated alerts • Compatible with digital documents, photos, and videos • Connection with Transcription (beta) • Shared Index with evidence.com and Records • Data Warehouse allowing custom summary reports and integration into 3rd party analytic tools. • Workflow analytics to provide SLA on throughputs Axon Enterprise, Inc. CEW and Axon System Sole Source Letter Version 33 .0 Page 9 t4� n V ell ,xJN.COhI • Integration with the TASER 7 CEW for automatically pulling firing logs (alpha) • Available as an option for Axon Records • Automatically bundled with Officer Safety Plan 7+ Axon Professional Services • Dedicated implementation team • Project management and deployment best practices aid • Training and train - the - trainer sessions • Integration services with other systems Axon Support Engineer: • Dedicated Axon Regional /Resident Support Engineer Services • Quarterly onsite visits • Solution and Process Guidance custom to your agency • White -Glove RMA and TAP (if applicable) Service for devices • Monthly Product Usage Analysis • Resident Support Engineer also includes onsite product maintenance, troubleshooting, and beta testing assistance Axon Customer Support • Online and email -based support available 24/7 • Human phone -based support available Monday— Friday 7:00 AM -5:00 PM MST; support is located in Scottsdale, AZ, USA • Library of webinars available 24/7 • Remote - location troubleshooting 41,1& AXON Axon Brand Model Numbers 1. Axon Body 3 Camera Model: 73202 2. Axon Flex 2 Cameras: • Axon Flex 2 Camera (online) Model: 11528 • Axon Flex 2 Camera (offline) Model: 11529 3. Axon Flex 2 Controller Model: 11532 4. Axon Flex 2 USB Sync Cable Model: 11534 5. Axon Flex 2 Coiled Cable, Straight to Right Angle, 48" (1.2 m) 6. Axon Flex 2 Camera Mounts: • Oakley Flak Jacket Kit Model: 11544 • Collar Mount Model: 11545 • Oakley Clip Model: 11554 Axon Enterprise, Inc. CEW and Axon System Sole Source Letter Version 33.0 Page 10 J8C0 S. C; I �FJN CCM Epaulette Mount Model: 11546 Ballcap Mount Model: 11547 Ballistic Vest Mount Model: 11555 7, Universal Helmet Mount Model: 11548 8. Axon Air System with Axon Evidence (Evidence.com) 5 -Year License Model: 12332 9. Axon Body 2 Camera Model: 74001 10. Axon Flex 2 Controller and Axon Body 2 Camera Mounts: • Z- Bracket, Men's, Axon RapidLock Model: 74018 • Z- Bracket, Women's Axon RapidLock Model: 74019 • Magnet, Flexible, Axon RapidLock Model: 74020 • Magnet, Outerwear, Axon RapidLock Model: 74021 • Small Pocket, 4" (10.1 cm), Axon RapidLock Model: 74022 • Large Pocket, 6" (15.2 cm), Axon RapidLock Model: 74023 • MOLLE Mount, Single, Axon RapidLock Model: 11507 • MOLLE Mount, Double, Axon RapidLock Model: 11508 • Belt Clip Mount, Axon RapidLock Model: 11509 11. Axon Fleet Camera • Axon Fleet 2 Front Camera: 71079 • Axon Fleet 2 Front Camera Mount: 71080 • Axon Fleet 2 Rear Camera: 71081 • Axon Fleet 2 Rear Camera Controller: 71082 • Axon Fleet 2 Rear Camera Controller Mount: 71083 • Axon Fleet Battery System: 74024 • Axon Fleet Bluetooth Dongle: 74027 12. Axon Signal Unit Model: 70112 13. Axon Dock Models: • Axon Dock — Individual Bay and Core for Axon Flex 2 • Axon Dock — 6 -Bay and Core for Axon Flex 2 • Individual Bay for Axon Flex 2 Model: 11538 • Core (compatible with all Individual Bays and 6 -Bays) Model: 70027 • Wall Mount Bracket Assembly for Axon Dock: 70033 • Axon Dock — Individual Bay and Core for Axon Body 2 and Axon Fleet Model 74009 • Axon Dock — 6 -Bay and Core for Axon Body 2 and Axon Fleet Model 74008 • Individual Bay for Axon Body 2 and Axon Fleet Model: 74011 • Axon Signal Performance Power Magazine (SPPM) Model: 70116 Axon Enterprise, Inc. CEVV and Axon System Sole Source Letter Version 33 .0 Page 11 A, I � jko!k 1f _r AX,01 i r(:M /& AXON Axon Brand Model Numbers 1. Axon Body 3 Camera Model: 73202 2. Axon Flex 2 Cameras: • Axon Flex 2 Camera (online) Model: 11528 • Axon Flex 2 Camera (offline) Model: 11529 3. Axon Flex 2 Controller Model: 11532 4. Axon Flex 2 USB Sync Cable Model: 11534 5. Axon Flex 2 Coiled Cable, Straight to Right Angle, 48" (1.2 m) 6. Axon Flex 2 Camera Mounts: • Oakley Flak Jacket Kit Model: 11544 • Collar Mount Model: 11545 • Oakley Clip Model: 11554 • Epaulette Mount Model: 11546 • Ballcap Mount Model: 11547 • Ballistic Vest Mount Model: 11555 • Universal Helmet Mount Model: 11548 7. Axon Body 2 Camera Model: 74001 8. Axon Flex 2 Controller and Axon Body 2 Camera Mounts: • Z- Bracket, Men's, Axon RapidLock Model: 74018 • Z- Bracket, Women's Axon RapidLock Model: 74019 • Magnet, Flexible, Axon RapidLock Model: 74020 • Magnet, Outerwear, Axon RapidLock Model: 74021 • Small Pocket, 4" (10.1 cm), Axon RapidLock Model: 74022 • Large Pocket, 6" (15.2 cm), Axon RapidLock Model: 74023 • MOLLE Mount, Single, Axon RapidLock Model: 11507 • MOLLE Mount, Double, Axon RapidLock Model: 11508 • Belt Clip Mount, Axon RapidLock Model: 11509 9. Axon Air System with Axon Evidence (Evidence.com) 5 -Year License Model: 12332 10. Axon Fleet 2 Camera • Axon Fleet 2 Front Camera: 71079 • Axon Fleet 2 Front Camera Mount: 71080 • Axon Fleet 2 Rear Camera: 71081 • Axon Fleet 2 Rear Camera Controller: 71082 • Axon Fleet 2 Rear Camera Controller Mount: 71083 • Axon Fleet Battery System: 74024 Axon Enterprise, Inc. CEW and Axon System Sole Source Letter Version 33.0 Page 12 . Axon Fleet Bluetooth Dongle: 74027 11. Axon Signal Unit Model: 70112 12. Axon Dock Models: • Axon Dock — Individual Bay and Core for Axon Flex 2 • Axon Dock — 6 -Bay and Core for Axon Flex 2 • Individual Bay for Axon Flex 2 Model: 11538 • Core (compatible with all Individual Bays and 6 -Bays) Model: 70027 • Wall Mount Bracket Assembly for Axon Dock: 70033 • Axon Dock — Individual Bay and Core for Axon Body 2 and Axon Fleet Model 74009 • Axon Dock — 6 -Bay and Core for Axon Body 2 and Axon Fleet Model 74008 • Individual Bay for Axon Body 2 and Axon Fleet Model: 74011 Axon Product Packages 1. Officer Safety Plan: includes an X2 or X26P CEW, Axon camera and Dock upgrade, and Axon Evidence ( Evidence.com) license and storage. See your Sales Representative for further details and Model numbers. 2. Officer Safety Plan 71ncludes a TASER 7 conducted electrical weapon (CEW), Axon Body 3 camera, Axon Dock, Axon Camera and Dock upgrade, Axon Evidence ( Evidence.com) licenses and storage, and Axon Aware, and Axon Records Core. 3. Officer Safety Plan 7 Plus: Includes a TASER 7 conducted energy weapon (CEW), Axon Body 3 camera, Axon Evidence ( Evidence.com) licenses and storage, Axon Records Core, Axon Aware +, Axon Auto - Tagging Services, Axon Performance, Axon Citizen for Communities, Axon Redaction Assistant, and Axon Signal Sidearm. 4. TASER 7 Certification: Pays for TASER 7 program in installments over 5 years including access to Evidence.com for CEW program management, annual training cartridges, unlimited duty cartridges and online training content. 5. TASER Certification Add -On: Allows the agency to pay an annual fee to receive an annual allotment of training cartridges, unlimited duty cartridges and online training content. 6. TASER Assurance Plan (TAP): Hardware extended warranty coverage, Spare Products, and Upgrade Models available for the X2 and X26P CEWs, and the TASER CAM HD recorder. (The TAP is available only through Axon Enterprise, Inc.) 7. TASER 60: Pay for X2 and X26P CEWs and Spare Products in installments over 5 years. 8. Unlimited Cartridge Plan: Allows agency to pay an annual fee to receive annual training cartridges, unlimited duty cartridges and unlimited batteries for the X2 and X26P. 9. TASER 60 Unlimited: Pay for X2 and X26P CEWs and Spare Products in installments over 5 years and receive unlimited cartridges and batteries. Axon Enterprise, Inc. CEVV and Axon Svstem Sole Source Letter Version 33 .0 Page 13 AA, bU d.'.-J rI SOLE AUTHORIZED DISTRIBUTOR FOR SOLE AUTHORIZED REPAIR FACILITY AXON BRAND CAMERAS AND TASER FOR AXON BRAND CAMERAS AND BRAND CEW PRODUCTS TASER BRAND CEW PRODUCTS , Axon Enterprise, Inc. Axon Enterprise, Inc. 17800 N. 85`" Street, Scottsdale, AZ 85255 17800 N. 85" Street, Scottsdale, AZ 85255 Phone: 800-978-2737 Phone: 800-978-2737 Fax: 480-991-0791 Fax: 480-991-0791 Please contact your local Axon sales representative or call us at 1- 800 - 978 -2737 with any questions. Sincerely, &&X-- Josh Isner Chief Revenue Officer Axon Enterprise, Inc. Android is a trademark of Google, Inc, BLACKHAWK! is a trademark of the Blackhawk Products Group, Bluetooth is a trademark of the Bluetooth SIG, Flak Jacket is a trademark of Oakley, Inc, ilood touch is a trademark of Apple Inc., IDS is a trademark of Cisco, LTE is a trademark of the European Telecommunications Standards Institute, Safariland is a trademark of Safariland, LLC, Shoal is a trademark of Shoal Co., Ltd., VELCRO is a trademark of Velcro Industries, B.V., and Wi -Fi is a trademark of the Wi -Fi Alliance. The Delta Logo, the Axon + Delta Logo, Axon, Axon Aware, Axon Citizen, Axon EvidenceAxon Flex, Axon Interview, Axon Records, Fleet, TASER CAM, X2, X26, TASER 7, TASER, and the Lightning Bolt in Circle Logo are trademarks of Axon Enterprise, Inc., some of which are registered in the US and other countries. For more information, visit www.axon.com /legal. All rights reserved. © 2020 Axon Enterprise, Inc. Axon Enterprise, Inc. CEW and Axon System Sole Source Letter Version 33 .0 Page 14 Axon Enterprise, Inc. 17800 N 85th St. Scottsdale, Arizona 85255 United States Phone: (800) 978-2737 SHIP TO Tracy Townsend Owasso Police Dept. - OK 111 N Main St Owasso, OK 74055 US Year BILL TO Owasso Police Dept. - OK 111 N Main St Owasso, OK 74055 US Item Description Axon Plans & Packages 73746 PROFESSIONAL EVIDENCE.COM LICENSE 60 EVIDENCE.COM UNLIMITED AXON DEVICE 73686 0.00 0.00 STORAGE 73683 10 GB EVIDENCE.COM A -LA -CART STORAGE 73680 AWARE PLUS LICENSE Hardware 65 74210 AXON BODY 3 - 8 BAY DOCK 0.00 WALL MOUNT BRACKET, ASSY, 70033 0.00 0.00 EVIDENCE.COM DOCK 73202 AXON BODY 3 - NA10 MAGNET MOUNT, FLEXIBLE REINFORCED, 71026 71019 RAPIDLOCK 11534 USB -C to USB -A CABLE FOR AB3 OR FLEX 2 Other Q- 254981.44054.883SM "I Quote Expiration: 11/1312020 Payment Terms: Net 30 Delivery Method: Fedex - Ground SALES REPRESENTATIVE Sean Maher Phone:4806763353 Email: smaher @axon.com Fax PRIMARY CONTACT Tracy Townsend Phone: (918) 376 -1569 Email: ttownsend @cityofowasso.com Term List Unit (Months) Quantity Price Net Unit Price Total (USD) 60 65 0.00 0.00 0.00 60 65 0.00 0.00 0.00 60 260 0.00 0.00 0.00 60 65 0.00 0.00 0.00 4 1,495.00 4 43.90 65 699.00 71 0.00 65 0.00 1,495.00 43.90 545.15 0.00 0.00 Q- 254981 -44054.883SM 1 5,980.00 175.60 35,434.75 0.00 rl 61,875.45 0.00 0.00 0.00 19,500.00 UNLIMITED EVIDENCE.COM TAP BUNDLE 73842 PAYMENT 12 65 1,068.00 951.93 73828 AB3 8 BAY DOCK TAP WARRANTY 60 4 0.00 0.00 73827 AB3 CAMERA TAP WARRANTY 60 65 0.00 0.00 NORTH AMER POWER CORD FOR AB3 8- 71019 q 0.00 0.00 BAY, AB2 1 -BAY / 6 -BAY DOCK 73666 AWARE PLUS PAYMENT 12 65 300.00 300.00 Q- 254981 -44054.883SM 1 5,980.00 175.60 35,434.75 0.00 rl 61,875.45 0.00 0.00 0.00 19,500.00 Year 1 (Continued) Item Description Services 85014 AXON 1 -DAY SERVICE Spares Item Description Hardware 2,000.00 73202 AXON BODY 3 - NA10 73842 MAGNET MOUNT, FLEXIBLE REINFORCED, 71026 PAYMENT 73666 RAPIDLOCK 11534 USB -C to USB -A CABLE FOR AB3 OR FLEX 2 2 TECH ASSURANCE PLAN BODY 3 CAMERA 87063 0.00 PAYMENT Other 0.00 73827 AB3 CAMERA TAP WARRANTY Year 2 Item Description Other 2,000.00 Subtotal UNLIMITED EVIDENCE.COM TAP BUNDLE 73842 0.00 Shipping PAYMENT 73666 AWARE PLUS PAYMENT Year 3 Item Description Other 73309 AXON BODY CAMERA REFRESH ONE Term List Unit Quantity (Months) Price Net Unit Price Total (USD) 1 2,000.00 2,000.00 2,000.00 Subtotal 124,965.80 Estimated 0.00 Shipping 2 Estimated Tax 0.00 Total I 124,965.80 Term List Unit (Months) Quantity Price Net Unit Price Total (USD) 2 699.00 699.00 1,398.00 2 0.00 0.00 0.00 2 0.00 0.00 0.00 60 2 1,680.00 1,680.00 3,360.00 60 2 0.00 0.00 0.00 Subtotal 4,758.00 Estimated Tax 0.00 Total 4,758.00 Term List Unit Quantity Net Unit Price Total (USD) (Months) Price 12 65 1,068.00 951.93 61,875.45 12 65 300.00 300.00 19,500.00 Subtotal 81,375.45 Estimated Tax 0.00 Total I 81,375.45 Term Quantity List Unit Net Unit Price Total (USD) (Months) Price 65 0.00 0.001 0.00 Q- 254981- 44054.883SM 2 Year 3 (Continued) Item Description Term Quantity List Unit Net Unit Price Total (USD) (Months) Price i Other (Continued) UNLIMITED EVIDENCE.COM TAP BUNDLE 73842 PAYMENT 12 65 1,068.00 951.93 61,875.45 73689 MULTI -BAY BWC DOCK MID REFRESH 4 0.00 0.00 0.00 73309 AXON BODY CAMERA REFRESH ONE 2 0.00 0.00 0.00 73666 AWARE PLUS PAYMENT 12 65 300.00 300.00 19,500.00 Subtotal 81,375.45 Estimated Tax 0.00 Total 81,375.45 Year 4 Item Description Term Quantity List Unit Net Unit Price Total (USD) (Months) Price Other UNLIMITED EVIDENCE.COM TAP BUNDLE 73842 PAYMENT 12 65 1,068.00 951.93 61,875.45 73666 AWARE PLUS PAYMENT 12 65 300.00 300.00 19,500.00 Subtotal 81,375.45 Estimated Tax 0.00 Total 81,375.45 Year5 Item Description Term Quantity List Unit Net Unit Price Total (USD) (Months) i Price Other 73310 AXON BODY CAMERA REFRESH TWO 65 0.00 0.00 0.00 UNLIMITED EVIDENCE.COM TAP BUNDLE 73842 PAYMENT 12 65 1,068.00 951.93 61,875.45 73688 MULTI -BAY BWC DOCK FINAL REFRESH 4 0.00 0.00 0.00 73310 AXON BODY CAMERA REFRESH TWO 2 0.00 0.00 0.00 73666 AWARE PLUS PAYMENT 12 65 300.00 300.00 19,500.00 Subtotal 81,375.45 Estimated Tax 0.00 Total 81,375.45 Q- 254981- 44054.883SM 3 4'jkk\ AXON Discounts (USO) Quote Expiration: 11/1312020 List Amount 502,948.60 Discounts 47,723.00 Total 455,225.60 'Total excludes applicable taxes Summary of Payments Payment Amount (USD) Year 1 124,965.80 Spares 4,758.00 Year 2 81,375.45 Year 3 81,375.45 Year 4 81,375.45 Year 5 81,375.45 Grand Total 455,225.60 Q- 254981 -44054.883SM 4 Tax is subject to change at order processing with valid exemption. Axon's Sales Terms and Conditions This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon's Master Services and Purchasing Agreement (posted at www.mon.com /legal /sales- terms - and - conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and /or Axon Interview Room purchase, if applicable. Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote. Signature: Name (Print): PO# (Or write NIA): Date: Title: Please sign and email to Sean Maher at smaher @axon.com or fax to Thank you for being a valued Axon customer. For your convenience on your next order, please check out our online store buv.axon.com The trademarks referenced above are the property of their respective owners. —Axon Internal Use Only* SFDC Contract #: Order Type: RMA #: Address Used: Review 1 Review 2 SO #: Comments: Q- 254981 -44054.883SM 5 REAL People • REAL Chara <tar •REAL Community TO: The Honorable Mayor and Council FROM: Larry Escalanto General Services Superintendent SUBJECT: Purchase of a Service Truck — Stormwater Division DATE: October 16, 2020 BACKGROUND: Public Works Department staff annually assesses the motor fleet in order to determine the safety and reliability of the vehicles assigned to each division. These evaluations are used as the basis for vehicle replacement and Public Works budgeting. The Stormwater Supervisor has been utilizing various other vehicles, when available, to assess job sites. Public Works has budgeted for a new vehicle to add to the fleet in this fiscal year. This new vehicle will eliminate the need for the supervisor to borrow other vehicles to conduct his assigned duties. VEHICLE DESCRIPTION: Staff proposes the purchase of a 2021 Ford F250 Crew Cab 44 7.31- gasoline service truck through the State of Oklahoma's bid process. This vehicle will be equipped with the basic XL package. FUNDING: The FY 2020 -2021 Stormwater Division Budget includes funding for the purchase of a new vehicle. RECOMMENDATION: Staff recommends approval to purchase a 2021 Ford F250 Crew Cab 4x4 7.3L V8 gasoline service truck, in the amount of $34,037.00, from Bill Knight Ford Fleet and Commercial Center of Tulsa, Oklahoma, per the State of Oklahoma's approved contract #SW035. ATTACHMENT: Bill Knight Ford Fleet and Commercial Center Bid Quote r erLL N /GHT Fleet and Commercial Center SW035 Category #25101507 Item # 1000009355 Dealer Name: Bill Knight Ford Make: Ford NEW '' /<Ton Crew Cab Model W2A September 1. 2020 Hello Larry. We are pleased to offer for your consideration one (1) new white 2021 Ford F250 Crew Cab 4WD XL 7.31 v8 w/6.5' ft Bed. Please see below for your Contract Pricing' Base price "202I" 527,834.00 Add 99n/44g 7.311, V8 /10 -speed auto 1,942.00 Add w2b 4wd/ 41p skid 2,692.00 Add X3J 3.55 clock axle 359.00 Add BKF deep tint 185.00 Add 18b platform running boards 418.00 Add TBM AT tires 152.00 Add 52b factory brake controller 266.00 Add tow books 38.00 Add 66s upfitterswitches 151.00 Total Price 534,037.00 ***Add +S193.00 for 8' bed Lead time : 14 weeks Thank you Greg Herring Bill Knight Ford Fleet Center (918) 526 -2392 direct line 9625 South Memorial Drive Tulsa, Oklahoma 74133 -6197 Phone: 918 -526 -2397 • Fax: 918 - 526 -2395 REAL PeoPIeFFALC aele,FEAL Cammunlry TO: The Honorable Mayor and City Council FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: Recommendation for Utility Relocation Agreement - East 106th Street North and North 145th East Avenue Intersection Improvements DATE: October 16, 2020 BACKGROUND: As a part of the widening of East 106th Street North and North 145th East Avenue Intersection, staff determined that Washington County Rural Water District (RWD) #3 water lines were in conflict with future roadway and drainage improvements. Included in the design contract with Poe & Associate was the design of necessary relocations of the District's water lines. The relocations need to occur at the time of the construction of the roadway and drainage to ensure that the future water line is at appropriate grades and elevations. Due to the rights of the District and that betterments (improvements) are requested by the RWD, the relocation of the water line is the City's responsibility to fund, with the District paying the difference in the cost of the betterment. In order to avoid additional costs and delays, the relocations will occur as a part of the roadway construction. Final design for the roadway widening project was completed in the spring of 2020, and the City Council awarded the construction bid to Diversified Civil Contractors, LLC for a total project cost of $2,795,335.00 on August 18, 2020. The water line portion of their bid was in the amount of $259,040.00, which included upsizing various six -inch (6 ") lines to twelve -inch (12 ") lines as requested by the District as a betterment to the RWD #3 water system. The water lines, if replaced as 6" Polyvinyl Chloride (PVC), would have cost $210,848.00. The increase for the betterment is $48,192.00, which is the amount of reimbursement requested from the District once the lines are installed and accepted. UTILITY RELOCATION AGREEMENT: In order to formalize responsibilities, an Agreement has been drafted with Washington County RWD #3 (see Attachment) that includes the following: • Because there is a "betterment" associated with the project, the City of Owasso and Washington County RWD #3 will have a cost share. The City of Owasso will pay $210,848.00 to relocate their existing water lines and the District will pay $48,192.00 for the betterment. • Washington County RWD #3 water line shall be relocated upon right -of -way or easement land obtained by the City of Owasso for that purpose. • The City of Owasso will assure compliance with all local, state, and federal laws, rules, regulations, ordinances, orders, and required approvals applicable to it or the project. The District approved the agreement at the Board of Director's meeting on October 12, 2020. Utility Relocation 106th & 145th Intersection Page 2 FUNDING: Funds are available in the Capital Improvement Fund. RECOMMENDATION: Staff recommends approval of the Utility Relocation Agreement with Washington County Rural Water District #3 for the widening of East 1061h Street North and North 145th East Avenue Intersection and authorization to execute the Agreement. ATTACHMENTS: Location Map Utility Relocation Agreement Water Line Agreement Calculations LS T E 106th St N & N 145th E Ave Intersection Improvements Ti 15 0 Y , SSS�,+C66 \ \\ Op E 106th St N IN I' '4 '0 td 6 i . j rIN, ,. YY I!�h 4 f' r� y:.11 nr {, 106/145 Intersection 1" = 2001t Project 08/07/2020 a This map may represents a visual display of related geographic information. Data provided hereon is not guarantee of acutual field conditions. To be sure of complete accuracy, please contact the responsible staff for most up-to -date information. .a z �•.::' m • 1 M y:.11 nr {, 106/145 Intersection 1" = 2001t Project 08/07/2020 a This map may represents a visual display of related geographic information. Data provided hereon is not guarantee of acutual field conditions. To be sure of complete accuracy, please contact the responsible staff for most up-to -date information. UTILITY RELOCATION AGREEMENT PROJECT: Expansion of the E 106th ST N/ N 145th E Ave Intersection COUNTY: Tulsa THIS AGREEMENT made and entered into by and between the City of Owasso, Oklahoma, hereinafter referred to as the "City" and Rural Water District No. 3, Washington County, Oklahoma, hereinafter called the "District ". RECITALS WHEREAS, the City proposed to construct certain roadway, drainage system improvements in the vicinity at the E 106th ST N/ N 145th E Ave Intersection and such improvements will necessitate the rearrangement and /or relocation of certain water lines and related appurtenances (i.e., facilities) currently owned, operated and maintained by said District within the project corridor, and; WHEREAS, it is understood that the scope of the relocation work is different than the facilities that exist within the project corridor today, and [check one]: such differences do not constitute "betterments" for the District; OR X such differences constitute "betterments" for the District, and the District shall therefore pay the official bid award of $48.192.00 amount of the project costs, with City paying all remaining costs. WHEREAS, if District's waterlines and facilities are currently situated in private easement(s), and District will be giving up certain rights and benefits it enjoys in entering into this Agreement, and to the extent possible, City will either purchase and pay for utility easement(s) or rights -of -ways for the benefit of private or public utilities, ; and WHEREAS, for any portions not placed in private easement in the name of the District, City shall designate a portion or portions of public utility easements and /or rights -of -way for use by the District. In all circumstances the facilities shall be legally and rightfully relocated upon lands obtained by City for the benefit of the District, all for the purpose of giving the District the same rights it enjoys in currently held easements and /or rights of way. In all circumstances the District shall be afforded sufficient space, same meaning an area approximately 20 feet in width above ground, to install, construct, maintain, operate and /or replace its waterlines, appurtenances and facilities; provider further, that all waterlines, appurtenances and facilities shall be spaced pursuant to ODEQ rules and regulations, whether above or below ground; and WHEREAS, the City will provide the legal documents to the District that show and describe the easements and /or rights -of -way upon which the District's facilities will be relocated, and City herein guarantees title to such easements and /or rights -of -way and agrees to indemnify, defend and hold District harmless from any suits involving the validity, existence or the District's rights in and to use said easements and /or rights -of -way, and; WHEREAS, the City will be responsible for all tasks to complete the required relocation work including but not necessarily limited to field surveys, design and plan preparation, reviews, permitting, bidding and construction, all being subject to the review and written approval of the District. The design and construction work will be performed in complete conformance with the current Standards for Materials and Construction of the District (see attachment) and; WHEREAS, the City will be responsible for all associated costs including the District's legal expenses pertaining to the project, and expenses to have the District's own engineer review and comment on the plans for the required relocation work, attend meetings and prepare related correspondence, and technical guidance, and; if there is a "betterment requested by the District ", the District will cover the prorated portion of the additional cost for engineering and plan review by the District's Engineer. WHEREAS, it is understood that if said project is to be financed in part from funds appropriated by the United States by either parry, and expended under its regulations, that acceptance of work and procedure in general are subject to Federal Laws, Rules, Regulations, Orders, and Approvals applying to it as a Federal Project; provided, however, if the District uses federal money to pay for a "betterment" and the "betterment" necessitates an environmental study other than what is necessary for the underlying project, then the District shall bear the costs of the environmental study. Otherwise, City shall pay for all other environmental study. WHEREAS, the City will be responsible for assuring compliance with all local, state and federal laws, rules, regulations, ordinances, orders, and required approvals applicable to it or the Project, whether by reason of being a Federal Project or otherwise, and; WHEREAS, the City and /or District both separately or together reserve the right to cancel this Agreement at any time prior to the beginning of the adjustment or relocation of the facilities of the District, and; [VOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties hereto agree as follows: 1. City will pay all costs associated with or related to the relocation of the District's waterlines, appurtenances and facilities, including costs of easements and /or rights -of -way. 2. City will prepare, or have prepared, engineered drawings showing the present, temporary and proposed location of the District's facilities in both plan and profile views, with reference to the centerline of survey and /or the new and existing easement and /or right -of -way lines using control stationing and state plain coordinates, if applicable. The plans shall delineate the details of the work including, but not necessarily limited to, alignment geometry, pipe materials and pressure class, fitting types and end conditions, restraints, depth of cover and regulatory mandated separation distances from other utilities. 3. City shall provide District two (2) sets of drawings (11x17) for every review required for the project, whether required by the City or the District. 4. The City will comply with all applicable laws, rules, statutes, ordinances and regulations (collectively hereinafter referred to as "laws') pertaining in any way to the project, including, without limitation, those necessary to meet the Oklahoma Department of Environmental Quality (ODEQ) requirements for pollution prevention, including discharges from storm water runoff on this project, spacing between utilities, and required depth of facilities. Further, City agrees to secure a Storm Water Permit from ODEQ, when required. City represents and agrees that the project plans and specifications, required schedules for accomplishing the temporary and permanent erosion control work, and the storm water pollution prevention plans contained in the plans constitute the Storm Water Management Plan for the project. City agrees to have daily operational control of those activities, at the site, either through its third party representative or in cooperation with ODOT's project manager, necessary to ensure compliance with plan requirements and permit conditions. City agrees to make sure that the contractor files any Notice of Intent (NOI), when required, for a general construction Oklahoma Pollutant Discharge Elimination System Permit with ODEQ which authorizes the discharge of storm water associated with construction activity from the project site identified in this document. Such drawings will be attached to and become a part of this agreement. 5. City and the District agree to comply fully with all funding agency requirements, if any, and as applicable. 6. Upon completion of the plan review process, and written notice by District to City of the District's approval of the plans, City agrees to provide the District with two (2) sets of the final plans (11x17) for use during bidding and construction. 7. City agrees to provide the District with two (2) sets of all shop drawing submittals for the District's water line(s) and related appurtenances and facilities, and shall not allow the installation of any materials without prior written approval from the District. The District shall review and comment on each submittal and respond to the City of Owasso within 10 business days of receiving the submittal for review. 8. City agrees to include the District in all coordination and construction progress meetings for the water line relocation portion of the project and to provide two (2) copies of all related project correspondence. 9. District will have at least one representative who will review and inspect the Work and progression on the Project, said representatives to be paid for at District's sole expense. City agrees to effectively communicate with the District's representatives) regarding construction issues and related concerns. Effective communication shall include, but not necessarily be limited to, written documentation describing any proposed changes to the District's existing and /or new facilities. 10. City agrees to provide for a qualified inspector, or inspectors, as the case may dictate, that will be on site during the relocation work. If applicable, ODOT's inspector shall serve as ODOT's and City's representative and will work with the District and its representative(s) as a liaison. The City's inspector will be responsible for documenting all day -to -day communications with the District during the construction work. It is agreed that the District's representative shall not direct any field changes with the Construction Contractor that haven't been previously approved in writing by the City and /or City's inspector. 11. City agrees to consider and act upon reasonable changes requested by the District that varies from the approved plans and bid documents. It is anticipated that certain changes may be required as the result of unforeseen obstacles and /or other utility or roadway changes. The cost for changes of this nature will be paid entirely by the City. Changes that are not the result of unforeseen obstacles and result in betterments beyond the scope depicted in the final approved plans and bid documents shall be paid by the District and will be agreed upon in writing before any work is performed; provided, however, if such agreement cannot be reached between City and the District then this Agreement shall be considered null, void and terminated. 12. The District's representatives shall have any and all reasonable access to the project site during the installation of the District's water line(s), appurtenances and facilities during the project roadway and /or bridge construction to protect their new and existing water lines. The District's project representative shall have final approval of all trenching, bedding, haunching, backfilling and final grading over the District's water line, installation of all valves, hydrants, restraints, pipes, meters and other appurtenances and facilities. Trenches shall remain open until the end of the work day, so the District's representative can approve them for backfilling. Any conflicts with the installation of the District's waterlines, appurtenances or facilities in relation to the overall project construction shall be presented to the District and /or District's Engineer for resolution. Safety vest and hard hat must be worn by the District representative while present of the job site. 13. City agrees to allow the District to be present when pressure testing and disinfection of its water lines, appurtenances and facilities, and City will provide approval to the Contractor only after receiving written final approval from the District. 14. City agrees to assure minimum down times for the transfer of all services. 1S. City agrees to provide the District with two (2) complete sets of Record Drawings for the Project. The Record Drawings shall be provided in both hard copy and electronic format. The electronic format shall be on compact disk that includes design files that are directly compatible with AutoCAD Lt 2007, or any other program approved by the District. If City fails to provide two (2) complete sets of Record Drawings, District shall have the right to survey, pothole, review existing records and anything necessary to draft Record Drawings, and all the expenses associated with same shall be paid by City, subject to the terms and conditions of Paragraph 1. 16. The District shall pay no costs or expenses other than the amount set forth above, if any. Any cost or expense which is not specifically allocated to the District, in writing, shall be paid by City. 17. Should any future relocation be required with respect to the District's waterlines, appurtenances or facilities, the City shall pay all the costs thereof, unless otherwise agreed to, in writing. After relocation and upon final approval of the District, the District will assume all operational ownership and maintenance responsibilities of the District's waterlines, appurtenances and facilities. 18. City states that no building, structure, fence, wall or other above ground structure or obstruction will be placed, erected, installed or permitted upon the area set aside as an easement or right -of -way for the District (defined above as being an area approximately 20 feet in width, above ground, and subject further to ODEQ spacing rules and regulations); provided, however, that the installation of landscaping and /or paving may occur in said easement or right -of -way area under the condition that the District shall not be responsible in any manner to repair any damage to such pavement (including, without limitation, roadways, driveways and sidewalks, whether asphalt, concrete, rock or any other material) or landscaping in relation to the District's installation, repair, replacement, operation, maintenance or any other District activity associated with or relating to its waterlines, appurtenances and facilities (including, without limitation, damage caused by excavation and damage occasioned by a water leak or waterline "blow out"). District shall bear no obligation whatsoever for any damages or expenses associated with any such landscaping, pavement, or any other structure on, at or near the area given the District to install, maintain, operate, repair or replace its waterlines, appurtenances and facilities. 19. If the District's waterlines, appurtenances or facilities are damaged through no fault of the District, the party damaging such waterlines, appurtenances and facilities shall be responsible for all repair costs, and for the cost of water lost at the then existing rates of the District. 20. The Recitals stated above are considered material terms of this Contract, and the parties agree to be bound by all statements and representations made in the Recital section above, and said Recital section shall be considered a part and parcel of the parties' bargained for exchange. 21. It is understood that this Agreement does not change the rights or obligations of the District or the City as they exist in accordance with present State Law. 22. Benefit; Binding Effect. This Agreement shall inure to the benefit of both of the parties herein, and to each of the parties' respective successors and assigns. Likewise, this Agreement shall be binding on the parties hereto and their respective successors and assigns. 23. Partial Invalidity. If any part of any provision of this Agreement shall be invalid or unenforceable under applicable law, such part shall be ineffective to the extent of such invalidity only, without in any way affecting the remaining parts of such provision or the remaining provisions, terms, covenants or conditions of this Agreement. 24. Laws of the State of Oklahoma Govern, Venue. This Agreement shall be governed by the laws of the State of Oklahoma. Any action taken to enforce the provisions herein shall be filed and maintained in Washington County, State of Oklahoma, which shall be the venue of any such action. 25. Attorney's Fees, Costs and Expenses. In the event any action is brought to enforce, or for the breach of, any provision of this Agreement, the prevailing party shall be entitled to recover its costs and expenses, including attorney's fees, associated with such action. 26. Entire Agreement This Agreement represents the entire, integrated agreement between the City and District, and supersedes all prior negotiations, proposals, representations, commitments, understandings, contracts or agreements made or entered into by the parties, either written or oral, with respect to the matters and terms covered by this Agreement. Additionally, this Agreement may not be modified or amended except by a written instrument executed by both parties. 27. Duplicate Originals. This Agreement may be executed in duplicate originals, each such duplicate original shall be deemed to be an original, and all such duplicate originals taken collectively shall constitute one instrument for all purposes. 28. Notwithstanding any other provision herein stated, it is expressly understood that this Agreement is strictly by and between City and the District, and provided further no other entity is deemed to be a beneficiary of this Agreement whether an intended beneficiary, or otherwise, and whether reference be made to another entity or class of entity, or not IN WITNESS WHEREOF, the parties hereto have caused this Utility Relocation Agreement to be executed by their duly authorized officers on the day and year last below written. WASHINGTON COUNTY RURAL WATER DISTRICT NO. 3: ��lt6tiriman� �oar'd o� J7� red{ -cd'S (Title) (o- /2.-10 d (Date) THE CITY OF OWASSO, OKLAHOMA A MUNICIPAL CORPORATION: Mayor, Bill Bush Date: ATTEST: City Clerk, Juliann M. Stevens APPROVED AS TO FORM: City Attorney, Julie Lombardi (SEAL) u�aowmo IRa{rxRynmq gaAww.l. u.RasW W]PwIEJU.i...laemr . mmEmmw IlPale CmD STEM IIPI PEGXD mBLgrry%1 1AYf 10,NmN, uwL iO1K COST ]I WgRI V! ME W.LYVV(ILLNILRIOE PKI PIPE IF ERI f 3]fY ! Iksss.m ME) 1Wq 123ppQ1]SYNmi CN OE TM PIPE REeRAP¢O 1E pn f 1]Jp t m,YEW ME) Qn S9pPQI Pm] N, Np11GE 1PVGPPE lF SN f REm ! E.NB.m ]OPIDI m]Ipl Peph21 PoLYNM1plINCE1PVCI PVE RFSIRI! ®.NXM IG IIW f ]S.m t I.NSm A .11 P W11 WON 06YSTPoLYEIMYLENE PIMP PIPE IP I. ! Rm S II,u01h A BmIFl Irmnreml OEwmwLYEIxVIF ]IEMpP1nPEeaeo 1 la ! xm.m i mlwm A OWI41 2V WWELMD SINEL LO ,,ROPED :2.2 so. t m ! JYpm ]E mWy s. .. P4VNfAC11LORIDEPVC1OOMmR. BOPFD I 113 s 1m8W hqT b01 Itzs DEO. I, RENOOMI G s emw i Ym.m i Rmm Bm %I mwl 1r1506NEF 0.L.. IN, B t NE, ! 6Mm i Oi1Wm xmlq Smlq Irm M9REE wL SEND N) EN { {m DS t 3m.m f imm eR m]Iq 1 AP UPEOMER (Rp G ] ! 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Iblxpllo MVDC- fM.y2W CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 10/10/20 Department Payroll Expenses Total Expenses 105 Municipal Court 6,297.62 9,455.80 110 Managerial 22,281.92 31,140.68 120 Finance 20,920.94 31,694.36 130 Human Resources 9,339.03 13,850.98 160 Community Development 18,769.14 28,709.12 170 Engineering 19,488.53 29,847.52 175 Information Systems 17,826.34 26,644.68 181 Support Services 9,493.38 14,316.33 190 Cemetery 1,200.00 2,342.28 201 Police Grant Overtime 3,254.91 3,298.00 201 Police -COPS Grant 3,452.50 6,219.09 215 Central Dispatch 27,922.41 46,069.54 221 Animal Control 4,19632 6,247.32 250 Fire Safer Grant 29,001.91 44,153.47 280 Emergency Preparedness 2,307.69 3,258.68 370 Stormwater /ROW Maint. 6,083.37 10,229.50 515 Park Maintenance 7,448.36 12,386.90 520 Culture /Recreation 10,000.54 16,470.43 550 Community- Senior Center 5,965.62 8,029.80 580 Historical Museum 745.60 838.06 710 Economic Development 4,648.31 7,022.79 General Fund Total 230,644.44 352,225 33 185 Garage Fund Total 7,978.72 12,880.95 255 Ambulance Fund Total 553.85 622.53 250 Fire Fund 37 Total 181,729.91 270,171 02 201 Police Fund 38 Total 187,254.77 277,993.03 300 Streets Fund 39 Total 19,272.83 32,506 13 370 Stormwater Fund 27 Total 4,686.99 7,976 60 150 Worker's Compensation Total 331.44 394.59 720 Strong Neighborhoods Total 4,768.11 6,691.47 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 10/14120 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES STOP LOSS FEES HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE ADMIN FEES DENTAL DEPT TOTAL VSP VISION MEDICAL SERVICES VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 30,619.66 48,830.43 4,991.10 58,623.54 45,030.70 14,561.89 75,961.71 278,619.03 7,867.60 10,906.46 3,299.44 22,073.50 2,261.44 2,261.44 302,953.97 CITY OF OWASSO GENERAL FUND & HALF -PENNY SALES TAX FISCAL YEAR 2020 -2021 Budgetary Basis Statement of Revenues & Expenditures As of September 30, 2020 REVENUES: Taxes Licenses & permits Intergovernmental Charges for services Fines & forfeits Other TOTAL REVENUES EXPENDITURES: Personal services Materials & supplies Other services Capital outlay Deferred Budget - Grant not awarded TOTAL EXPENDITURES REVENUES OVER EXPENDITURES TRANSFERS IN (OUT): Transfers in - Sales Tax Transfers out TOTAL TRANSFERS NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance C: \Users\ ennifer_ross \Documents \Book1 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 3,166,813 $ 9,886,678 $ 34,407,869 28.73% 23,537 86,583 241,714 35.82% 2,480,138 2,702,704 1,835,119 147.28%, 62,674 181,447 741,575 24.47% 17,222 69,657 302,684 23.01% 65,635 95,200 222,289 42.83% $ 5,816,018 $ 13,022,268 $ 37,751,250 34.49% $ (1,807,870) $ (5,426,591) $ (23,691,117) 22.91% (101,154) (223,998) (1,457,931) 15.36% (184,154) (684,169) (2,524,609) 27.10% (228,514) (332,748) (1,518,291) 21.92% - - (108,121) 0.00% $ (2,32),692) $ (6,667,505) $ (29,300,069) 22.76% $ 3,494,326 $ 6,354,763 $ 8,451,181 $ 1,577,532 $ 4,926,804 $ 17,198,539 28.65% (2,379,241) (7,430,569) (26,877,480) 27.65% $ (801,709) $ (2,503,765) $ (9,678,941) 25.87% $ 2,692,617 $ 3,850,998 $ (1,227,760) $ (1,203,602) 9,937,081 9,937,081 $ 12,584,477 $ 8,709,321 nm 0& L A H 0 M A OERARiMENt OF ENVIRONMENRAI OUAIPY SCOTT A. THOMPSON KEVIN STITT Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor September 29, 2020 Mr. Roger Stevens, Public Works Director City of Owasso P.O. Box 180, 301 West 2nd Ave Owasso, Oklahoma 74055 Re: Permit No. WL000072200538 Tropical Smoothie Cafe Potable Water Line Extension Facility No. 3002718 Dear Mr. Stevens Enclosed is Permit No. WL000072200538 for the construction of 260 linear feet of eight (8) inch PVC potable water line and all appurtenances to serve the Tropical Smoothie Cafe, Tulsa County, Oklahoma. The project authorized by this permit should be constructed In accordance with the plans approved by this Department on September 29, 2020. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our files. Respectfully, Qusay R. Kabariti, P.E. Construction Permit Section Water Quality Division QRK/RC /md Enclosure c: Debbie Nichols, Regional Manager, DEQ TULSA DEQ OFFICE Sarah Struebing, P.E., Tulsa Engineering & Planning Associates, Inc. 707 NORTH ROBINSON, P.O. BOX 1671, OKLAHOMA CITY, OKLAHOMA 73101.1677 4J .. D" 0 R L A H 0 M A OFPAUMFNt OP fNV@ONMPNIAL GUAM SCOTT A. THO OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Executive Director tor PERMIT TO CONSTRUCT September 29, 2020 KEVIN STITT Governor PERMIT No. WL000072200538 WATER LINES FACILITY No. 3002718 Pursuant to O.S. 27A 2-6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 260 linear feet of eight (8) inch PVC potable water line and all appurtenances to serve the Tropical Smoothie Cafe, located in Section 21, T -21 -N, R -14 -E, Tulsa County, Oklahoma, in accordance with the plans approved September 29, 2020. By acceptance of this permit, the permittee agrees to operate and maintain the facility in accordance with the Public Water Supply Operation rules (OAC 252:631) and to comply with the State Certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) 2) 3) 4) 5) 6) 7) This water line provides adequate fire flow in accordance with the 2009 International Fire Code through the approved hydraulic analysis. The fire flow provided is 1,500 gpm. That the recipient of the permit is responsible that the project receives supervision and inspection by competent and qualified personnel. That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. That the Oklahoma Department of Environmental Quality shall be kept informed on occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with Public Water Supply Construction Standards [OAC 252:626- 19 -2]. That before placing this facility into service, at least two samples of the water, taken on different days, shall be tested for bacteria to show that it is safe for drinking purposes. 707 NORTH ROD INSON, RD, BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 =1677 D" 0 K E A H 0 M A DEPARTMENT OF ENVIAONMENGl 011 AIRY SCOTT A. THOMPSON KEVIN STITT Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No. WL000072200538 WATERLINES FACILITY No. 3002718 PERMIT TO CONSTRUCT 8) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. 9) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this Department will be notified in writing of any sale or transfer of ownership of these facilities. 10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 11) That the permittee is required to inform the developer /builder that a DEQ Storm Water Construction Permit is required for a construction site that will disturb one (1) acre or more in accordance with OPDES, 27A O.S. Section 2 -6 -201 at seq. For information or a copy of the GENERAL PERMIT (OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent (NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100. 12) That any notations or changes recorded on the official set of plans and specifications in the Oklahoma Department of Environmental Quality files shall be part of the plans as approved. 13) That water lines shall be located at least fifteen (15) feet from all parts of septic tanks and absorption fields, or other sewage treatment and disposal systems. 14) That whenever plastic pipe is approved and used for potable water, it shall bear the seal of the National Sanitation Foundation and meet the appropriate commercial standards. 15) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Public Water Supply Construction Standards OAC 252:626- 19- 2(h)(1) and OAC 252:626- 19- 2(h)(2), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested to the highest pressure obtainable under the most severe head conditions of the collection system prior to backfilling. 707 NORTH ROBINSON, PA, BOX 1677, OKIAHOMA CITY, OKLAHOMA 73101 =1677 vo P" 0 K L A H 0 M A OEFAATMENr OF ENVIEONMENTAI OOAM SCOTT A. THOMPSON KEVIN STITT Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No. WL000072200538 WATERLINES FACILITY No. 3002718 PERMIT TO CONSTRUCT Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all conditions and provisions. iz�s cp--� Rocky Chen, P.E., Engineering Manager, Construction Permit Section Water Quality Division 107 NORTH ROBINSON, P.A. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 =1671 04 O K L A H O M A DEPARTMENT OF ENVIRONMENTAL DUALITY SCOTT A. THOMPSON KEVIN STITT Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor October 6, 2020 Mr. Roger Stevens, Public Works Director City of Owasso P.O. Box 180, 301 West 2nd Ave Owasso, Oklahoma 74055 Re: Permit No. WL000072200606 Time to Shine Car Wash Waterline Extension Facility No. 3002718 Dear Mr. Stevens: Enclosed is Permit No. WL000072200606 for the construction of 251 linear feet of eight (8) inch PVC potable water line and all appurtenances to serve the Time to Shine Car Wash, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on October 6, 2020. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our files. Respectfully, QusayR. Kabariti, P. E. Construction Permit Section Water Quality Division QRK/RC /md Enclosure c: Debbie Nichols, Regional Manager, DEQ TULSA DEQ OFFICE Eric Sack, P.E., Sack & Associates, Inc. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101.1677 DEC 0 K L A N 0 M A DEPARTMENT OF ENVIRONMENTAL QUALITY SCOTT A. THOMPSON der Executive Dire OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY PERMIT TO CONSTRUCT October 06, 2020 KEVIN STILT Governor PERMIT No. WL000072200606 WATER LINES FACILITY No. 3002718 Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 251 linear feet of eight (8) inch PVC potable water line and all appurtenances to serve the Time to Shine Car Wash Waterline Extension, located in Section 17, T -21 -N, R -14 -E, Tulsa County, Oklahoma, in accordance with the plans approved October 06, 2020. By acceptance of this permit, the permittee agrees to operate and maintain the facility in accordance with the Public Water Supply Operation rules (OAC 252:631) and to comply with the State Certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) 2) 3) 4) 5) 6) 7) This water line provides adequate fire flow in accordance with the 2009 International Fire Code through the approved hydraulic analysis. The fire flow provided is 2,000 gpm. That the recipient of the permit is responsible that the project receives supervision and inspection by competent and qualified personnel. That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. That the Oklahoma Department of Environmental Quality shall be kept informed on occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with Public Water Supply Construction Standards [OAC 252:626- 19 -21. That before placing this facility into service, at least two samples of the water, taken on different days, shall be tested for bacteria to show that it is safe for drinking purposes. 707 NORTH ROBINSON, RA BOX 1677, OKLAHOMA CITY, OKLAHOMA 13101 =1617 �!ea §I! F@ ®Pale 0 K l A H 0 M A DEPARTMENT Of ENWSONMENfAE OIIAINY SCOTT A. THOMPSON Director Executive Oiredor OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY PERMIT TO CONSTRUCT KEVIN STITT Governor PERMIT No. WL000072200606 WATERLINES FACILITY No. 3002718 8) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. 9) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this Department will be notified in writing of any sale or transfer of ownership of these facilities. 10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 11) That the permittee is required to inform the developer /builder that a DEQ Storm Water Construction Permit is required for a construction site that will disturb one (1) acre or more in accordance with OPDES, 27A O.S. Section 2 -6 -201 at seq. For information or a copy of the GENERAL PERMIT (OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent (NO]) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100. 12) That any notations or changes recorded on the official set of plans and specifications in the Oklahoma Department of Environmental Quality files shall be part of the plans as approved. 13) That water lines shall be located at least fifteen (15) feet from all parts of septic tanks and absorption fields, or other sewage treatment and disposal systems. 14) That whenever plastic pipe is approved and used for potable water, it shall bear the seal of the National Sanitation Foundation and meet the appropriate commercial standards. 15) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Public Water Supply Construction Standards OAC 252:626- 19- 2(h)(1) and OAC 252:626- 19- 2(h)(2), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested to the highest pressure obtainable under the most severe head conditions of the collection system prior to backfilling. 707 NORTH ROBINSON, PA BOX 1677, OKLAHOMA CITY, OKLAHOMA 79101 =1677 ylaa�x reM1' €le EE� O K L A H O M A DEPARTMENT OF ENVIRONMENIM OUAUTY SCOTT A. THOtor OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY KEVIN Governor Executive Director Governor PERMIT No. WL000072200606 WATER LINES FACILITY No. 3002710 PERMIT TO CONSTRUCT Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all conditions and provisions. 74 czw- - Rocky Chen, P.E., Engineering Manager, Construction Permit Section Water Quality Division 707 NORTH ROBINSON, RO, BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 =1619 @I@@ §aI @ €Y @la