HomeMy WebLinkAbout2020.10.20_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
TUESDAY, OCTOBER 20, 2020 - 6:30 PM
AGENDA RECEIVED
1. Call to Order
Chair Bill Bush OCT 16 2020
2. Roll Call
City Clerk's Office
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and
will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes -October 6, 2020, and October 13, 2020, Regular Meetings
B. Approve claims
4. Consideration and appropriate action relating to items removed from the Consent Agenda
5. Report from OPGA Manager
6. Report from OPGA Attorney
7. Official Notices to Authority (documents for acknowledgment or information only, no
discussion or action will be taken)
• Payroll Payment Report- pay period ending date October 10, 2020
• Monthly Budget Status Report - September 2020
8. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
9. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and
the Agenda posted at City Hall, 200 South Main Street,,at 6:00 pm on Friday, October 16, 2020.
M. Stevens,
The City of Owasso encourages citizen participation. To regi%st an accommodation due to a disability, contact the
City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to
istevens@cifyofowosso.com
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
MINUTES OF REGULAR MEETING
Tuesday, October 6, 2020
The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, October 6, 2020, in
the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of
Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City
Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, October 2, 2020.
1. Call to Order
Chair Bill Bush called the meeting to order at 7:17 pm.
2. Roll Call
Present Absent
Chair- Bill Bush None
Vice Chair - Kelly Lewis
Trustee - Chris Kelley
Trustee - Doug Bonebrake
Trustee - Lyndell Dunn
A quorum was declared present.
Staff:
Authority Manager- Warren Lehr
Authority Attorney - Julie Lombardi
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the Authority to be routine
and will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - September 15, 2020, Regular Meeting
B. Approve claims
C. Declare the following furniture as surplus to the needs of the Authority and
authorize disposal via on -line auction:
• 13 round banquet tables
• 52 cushioned banquet chairs
Mr. Bonebrake moved, seconded by Ms. Lewis to approve the Consent Agenda, as
presented, with claims totaling $58,779.35.
YEA: Bonebrake, Dunn, Kelley, Lewis, Bush
NAY: None
Motion carried: 5 -0
4. Consideration and appropriate action relating to items removed from the Consent Agenda
None
5. Report from OPGA Manager
None
6. Report from OPGA Attorney
None
7. Official Notices to Council (documents for acknowledgment or information only, no
discussion or action will be taken)
The Chair acknowledged receipt of the following:
• Payroll Payment Report - pay period ending date September 12, 2020, and
September 26, 2020
Owasso Public Golf Authority
October 6, 2020
Page 2
8. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
9. Adjournment
Ms. Lewis moved, seconded by Mr. Dunn to adjourn the meeting.
YEA: Bonebrake, Dunn, Kelley, Lewis, Bush
NAY: None
Motion carried: 5 -0 and the meeting adjourned at 7:18 pm.
Bill Bush, Chair
Juliann M. Stevens, Authority Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
Tuesday, October 13, 2020
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, October 13, 2020, in the Council Chambers at
Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed
Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City
Hall, 200 South Main Street, at 6:00 pm on Friday, October 9, 2020.
1. Call to Order /Roll Call
Mayor /Chair Chris Kelley called the meeting to order at 6:00 pm.
Present Absent
Mayor /Chair - Bill Bush None
Vice Mayor /Vice Chair- Kelly Lewis
Councilor /Trustee - Chris Kelley
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Lyndell Dunn
A quorum was declared present.
2. Presentation and discussion relating to the Economic Development Strategic Plan (EDSP) Annual
Report
Chelsea Levo -Feary presented the item and discussion was held.
3. Presentation and discussion relating to the Owasso Public Safety Training Center
David Hurst introduced Arami Goldstein to present the item and discussion was held.
4. Discussion relating to the purchase of an ambulance and the declaration of a surplus vehicle
David Hurst presented the item and discussion was held. It was further explained that an item
would be placed on the October 20, 2020, City Council agenda for consideration and action.
5. Discussion relating to the purchase of a body worn camera system
Scott Chambless presented the item and discussion was held. It was further explained that an
item would be placed on the October 20, 2020, City Council agenda for consideration and
action.
6. Discussion relating to FY 2019 -2020 Carryover Funds (General Fund and Owasso Pubic Works
Authority Fund)
Jennifer Newman presented the item and discussion was held. It was further explained an item
would be placed on the October 20, 2020, City Council and Owasso Public Works Authority
agendas for consideration and action.
7. Discussion relating to the Elm Creek Park Renovation Project
Chris Garrett presented the item and discussion was held.
8. Discussion relating to the sale of surplus city property located at the northeast corner of East 961h
Street North and Mingo Road
Julie Lombardi presented the item and discussion was held.
9. Discussion relating to City /Authority Manager items
A. 2021 City Council Election for Ward 1 and Ward 2
B. Court Clerk appointment
C. Monthly sales tax report
D. City /Authority Manager report
Owasso City Council, OPWA & OPGA
October 13, 2020
Page 2
Warren Lehr presented items A and B and discussion was held. Linda Jones presented item
C and discussion was held. It was further explained that items A and B would be placed
on the October 20, 2020, City Council agenda for consideration and action. Mr. Lehr
reported on the progress of North Garnett Road improvements.
10. City Councilor/Trustee comments and inquiries
None
11. Adjournment
The meeting adjourned at 7:54 pm.
Bill Bush, Mayor /Chair
Juliann M. Stevens, City Clerk
Actual Claims List - 10120120
Fund Vendor Name
Payable Description
Payment Amount
55 OPGA AEP /PSO
ELECTRIC USE
$1,804.45
CITY GARAGE
LABOR/OVERHEAD - OCT, 202
$75.83
HOLLIDAY SAND & GRAVEL CO
SAND
$1,333.78
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$38.02
PONDS RX OK INC
POND TREATMENTS
$1,098.00
STAND -BY PERSONNEL INC
TEMP LABOR
$722.70
TCF NATIONAL BANK
MAINT CART LEASE
$2,320.00
UNIFIRST HOLDINGS LP
ENV CHARGE
$11.00
UNIFIRST HOLDINGS LP
JANITORIAL
$17.00
UNIFIRST HOLDINGS LP
SHOP TOWEL SERVICE
$17.28
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$15.47
VERIZON WIRELESS
WIRELESS CONNECTION
$40.95
COURSE MAINT -Total
$7494,48
JPMORGAN CHASE BANK
SAMS -MEB FEE
$100.00
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$26.36
JPMORGAN CHASE BANK
SYSCO- SUPPLIES
$383.17
FOOD & BEV -Total
$509.53
AEP IPSO
ELECTRIC USE
$1,293.96
AT &T
LONG DISTANCE PHONE
$2.09
AT &T LONG DISTANCE
LONG DISTANCE PHONE
$59.74
CYBERGOLF LLC
WESHOSTING
$585.00
GPS TECHNOLOGIES INC
CART GPS
$630.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$162.68
GOLFADMIN -Total $2,733.47
BGR DAILY ACCT. REIMB GOLF PETTY CASH $597.85
JPMORGAN CHASE BANK SAMS -FOOD $384.16
JPMORGAN CHASE BANK SYSCO -FOOD $240.73
OPGA -Total $1,222.74
OPGA -Total $11,960.22
OPGA Grand Total $11,960.22
1
OWASSO PUBLIC GOLF AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 10110/20
Department
Payroll Expenses
Total Expenses
600 Golf Shop Operations
5,033.31
8,077.16
605 Cart Operations
2,141.26
2,406.75
610 Golf Course Operations
12,925.04
19,643.84
670 Food & Beverage
2,777.74
4,402.44
690 General & Administration
3,564.45
5,190.43
FUND TOTAL
26,441.80
39,720.62
CITY OF OWASSO
OWASSO PUBLIC GOLF AUTHORITY
FISCAL YEAR 2020 -2021
Budgetary Basis
Statement of Revenues & Expenses
As of September 30, 2020
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
OPERATING REVENUES:
Golf shop fees
$
69,145
$
226,362
$
512,467
44,17%
Merchandise sales
15,182
52,638
163,230
32.257.
COS -- merchandise
(9,173)
(33,871)
(118,349)
28.62%
Cart Rental
26,019
93,084
142,931
65.13%
Food & beverage
19,809
62,878
134,139
46.88%
COS -- food & beverage
(9,146)
(29,358)
(67,487)
43.50%
TOTAL OPERATING REVENUES
$
111,837
$
371,732
$
766,931
48.47%
OPERATING EXPENSES:
Golf Shop
(17,901)
(54,520)
$
(276,141)
19.74%
Cart Operations
(8,222)
(34,559)
(120,058)
28.79%
Golf Course Maintenance
(79,080)
(215,020)
(731,714)
29.39%
Food & Beverage
(12,154)
(44,124)
(140,778)
31.34%
Golf Administration
(20,049)
(57,321)
(227,912)
25.15%
TOTAL OPERATING EXPENSES
$
(137,406)
$
(405,544)
$
(1,496,603)
27.10%
OPERATING REVENUES OVER (UNDER) EXPENDITURES
$
(25,569)
$
(33,811)
$
(729,672)
NONOPERATING REVENUES (EXPENSES):
Transfer from General
$
134,204
$
134,204
$
929,672
14.44%
Transfer from OPWA
-
-
326,201
0.00%
Other revenues /(expenses)
17
41
-
TOTAL NONOPERATING REVENUES (EXPENSES):
$
134,221
134,245
$
1,255,873
10.69%
NET INCOME (LOSS)
$
108,652
$
100,434
$
526,201
ENCUMBRANCES OUTSTANDING
$
(100,434)
FUND BALANCE (Budgetary Basis)
Beginning Balance
(1,562,326)
(1,562,326)
Ending Balance
$
(1,562,326)
$
(1,036,125)