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HomeMy WebLinkAbout2020.11.03_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers Old Central Building 109 North Birch, Owasso, OK TUESDAY, NOVEMBER 3, 2020 - 6:30 PM AGENDA 1. Call to Order RFCEJv Mayor Bill Bush OCr 39 2. Invocation City 40 Reverend Don Cason of Hope Chapel Foursquare Church C,enk's Off, _,n 3. Flag Salute ��IV ��� 4. Roll Call 5. Presentation of the Character Trait of Wisdom David Hurst, Character Council Member 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - October 20, 2020, Regular Meeting B. Approve claims C. Accept the FY 2020 Pavement Striping Project and authorize final payment to RoodSafe Traffic Systems, Inc., of Tulsa, Oklahoma, in the amount of $8,886.33 D. Accept the 2020 Hale Acres Sewer Line Replacement Project Phase II and authorize final payment to T -G Excavating Inc., of Catoosa, Oklahoma, in the amount of $449,800.00 E. Accept the Old Central Parking Lot Improvements and authorize final payment to Stronghand, LLC, of Broken Arrow, Oklahoma, in the amount of $9,310.90 F. Accept public infrastructure of a concrete approach, stormwater and sanitary sewer infrastructure, including all appurtenances, for Jim Glover Jeep Phase 11 located at 10505 North Owasso Expressway G. Accept the 2021 Safe Oklahoma Grant, authorize execution of the contract with the Oklahoma Attorney General's Office, and approve a budget amendment in the General Fund, increasing the estimated revenue and the appropriation for expenditures in the Police Department by $20,000.00 7. Consideration and appropriate action relating to items removed from the Consent Agenda 8. Consideration and appropriate action relating to a budget amendment for Coronavirus Aid, Relief and Economic Security (CARES) Act reimbursement Linda Jones Staff recommends approval of a budget amendment in the General fund, increasing the estimated revenue and the appropriation for expenditures by $2,500,000.00. 9. Report from City Manager • Monthly Public Works Project Status Report Owasso City Council November 3, 2020 Page 2 10. Report from City Attorney 11. Report from City Councilors 12. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Payroll Payment Report - pay period ending date October 24, 2020 • Health Care Self- Insurance Claims - dated as of October 29, 2020 • Oklahoma Department of Environmental Quality Permit No. SL000072200632 for Theissen North Land Sanitary Sewer Line Extension 13. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 14. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, October 30, 2020. J M, WWW fi M. S evens, C ily Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cityofawasso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, October 20, 2020 The Owasso City Council met in regular session on Tuesday, October 20, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, October 16, 2020. 1. Call to Order Mayor Bill Bush called the meeting to order at 6:30pm. 2. Invocation The Invocation was offered by Pastor Linzy Slayden of Friendship Baptist Church. 3. Flag Salute Councilor Chris Kelley led the flag salute. 4. Roll Call Present Absent Mayor - Bill Bush None Vice Mayor - Kelly Lewis Councilor -Chris Kelley Councilor - Doug Bonebrake Councilor - Lyndell Dunn A quorum was declared present. Staff: City Manager- Warren Lehr City Attorney - Julie Lombardi 5. Presentation of Employee of the Quarter Warren Lehr presented the Employee of the Quarter, Carly Novozinsky, Finance Accountant. 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - October 6, 2020, and October 13, 2020, Regular Meetings B. Approve claims C. Approve normal retirement benefits for Janet Jackson through the Oklahoma Municipal Retirement Fund D. Approve deferred retirement benefits for Phillip Pridgen through the Oklahoma Municipal Retirement Fund E. Approve the appointment of Marinelle McAlister to serve in the official capacity of Clerk of the Municipal Court F. Accept a donation from the Owasso Golden Agers Foundation, and approve a budget amendment in the General Fund increasing estimated revenues and the appropriation for expenditures in the Community Center Department by $5,563.00 Mr. Bonebrake moved, seconded by Ms. Lewis to approve the Consent Agenda, as presented, with claims totaling $841,247.38. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 Owasso City Council October 20, 2020 Page 2 7. Consideration and appropriate action relating to items removed from the Consent Agenda None 8. Consideration and appropriate action relating to Resolution 2020 -19, calling an election for the purpose of selecting City Council representation for City Council Ward 1 and City Council Ward 2 Juliann Stevens presented the item, recommending approval of Resolution 2020 -19. There were no comments from the audience. Mr. Kelley moved, seconded by Mr. Dunn to approve Resolution 2020 -19, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 9. Consideration and appropriate action relating to budget amendments for the re- appropriation of carryover funds from Fiscal Year 2019 -2020 Jennifer Newman presented the item, recommending approval of the following FY 2021 budget amendments: • Increase the estimated revenues by $57,824.00 and the appropriation for expenditures by $1,519,966.00 in the General Fund • Increase the appropriation for expenditures in the Half -Penny Sales Tax Fund by $192,169.00 for Police and $398,734.00 for Streets • Increase the appropriation for expenditures in the Hotel Tax Fund by $144,815.00 • Increase the appropriation for expenditures in the E911 Fund by $3,518.00 • Increase the appropriation for expenditures in the Stormwater Management Fund by $570,351.00 There were no comments from the audience. Mr. Bonebrake moved, seconded by Mr. Dunn to approve the budget amendments, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating to a contract for specific Excess Workers' Compensation Coverage Jeff Atchison presented the item, recommending approval of a contract for specific excess workers' compensation insurance coverage with Midwest Employers Casualty Company of Chesterfield, Missouri, authorization for payment in the amount of $78,256.00, and authorization to execute the necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Kelley to approve the contract, authorize payment, and execute the necessary documents, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 11. Consideration and appropriate action relating to a contract for Property - Casualty Insurance Coverage Jeff Atchison presented the item, recommending approval of a contract for property - casualty insurance coverage with the Oklahoma Municipal Assurance Group of Edmond, Oklahoma, authorization for payment in the amount of $148,302.00, and authorization to execute the necessary documents. Owasso City Council October 20, 2020 Page 3 There were no comments from the audience. After discussion, Ms. Lewis moved, seconded by Mr. Bonebrake to approve the contract, authorize payment, and execute the necessary documents, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 12. Consideration and appropriate action relating to the purchase of an ambulance and declaring a vehicle surplus David Hurst presented the item, recommending approval to purchase a new AEV Type I ambulance, in an amount not to exceed $231,624.11, from Southern Emergency and Rescue Vehicle Sales, LLC (SERVS), of Comanche, Texas, utilizing the Houston - Galveston Area Council Buy Program Contract #AM10 -20, authorization for payment, and to declare the 2013 Terrastar ambulance (VIN# 1 HTJSSKKOEH797709) as surplus to the needs of the City in order to be utilized as a trade -in towards the purchase of the new ambulance. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to approve the purchase and declare the 2013 ambulance surplus, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 13. Consideration and appropriate action relating to a sole source purchase of a body worn camera system Jason Woodruff presented the item, recommending authorization for the sole source purchase of the Axon body camera system through Axon Enterprise, Inc. of Scottsdale, Arizona, in the amount of $455,225.60, of which $129,723.80 will be paid in Fiscal Year 2021, and subsequent payments for Fiscal Year 2022 through Fiscal Year 2025 are contingent upon annual appropriations by the City Council. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to authorize the sole source purchase, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 14. Consideration and appropriate action relating to the purchase of a service truck Larry Escalanta presented the item, recommending approval to purchase a 2021 Ford F250 Crew Cab 4X4 7.31 V8 gasoline service truck, in the amount of $34,037.00, from Bill Knight Ford Fleet and Commercial Center of Tulsa, Oklahoma, per the State of Oklahoma's approved contract #SW035. There were no comments from the audience. Mr. Kelley moved, seconded by Ms. Lewis to approve the purchase, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 15. Consideration and appropriate action relating to an agreement for the relocation of utilities for the East 106th Street North and North 145th East Avenue Intersection Improvements Dwayne Henderson presented the item, recommending approval of the Utility Relocation Agreement with Washington County Rural Water District #3 and authorization to execute the Agreement. Owasso City Council October 20, 2020 Page 4 There were no comments from the audience. Ms. Lewis moved, seconded by Mr. Bonebrake to approve and execute the agreement, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 16. Report from City Manager Warren Lehr reported on the retirement of Court Clerk, Janet Jackson. 17. Report from City Attorney None 18. Report from City Councilors Councilor Bonebrake commented on the donation from the Golden Agers Foundation. 19. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) The Mayor acknowledged receipt of the following: • Payroll Payment Report - pay period ending date October 10,2020 • Health Care Self- Insurance Claims - dated as of October 14, 2020 • Monthly Budget Status Report - September 2020 • Oklahoma Department of Environmental Quality Permit No. WL000072200538 for Tropical Smoothie Caf6 Portable Water Line Extension • Oklahoma Department of Environmental Quality Permit No. WL000072200606 for Time to Shine Car Wash Waterline Extension 20. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 21. Adjournment Ms. Lewis moved, seconded by Mr. Kelley to adjourn the meeting. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:13 pm. Bill Bush, Mayor Juliann M. Stevens, City Clerk Fund 01 GENERAL Claims List - 11/3/2020 Vendor Name JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK Payable Description Payment Amount AMAZON- SUPPLIES $199.80 EBAY- WEBCAM $94.95 HENRY SCHEIN- SUPPLIES $532.06 WELCH ALLYN - SUPPLIES $109.39 WELCH ALLYN- THERMOMET $47.19 ZOLL- SUPPLIES $204.85 FEMA COVID49 -Total $1,188.24 AT &T CONSOLIDATED PHONE $31.27 JPMORGAN CHASE BANK SERENITY PET -SVC $300.00 JPMORGAN CHASE BANK ZOETIES- SUPPLIES $120.00 GEN ANIMAL CONTROL -Total $451.27 JPMORGAN CHASE BANK LOWES- CONCRETE $10.35 JPMORGAN CHASE BANK RED WING -BOOTS $134.99 SPOK INC. PAGER USE $8.98 UNIFIRST HOLDINGS LP UNIFORM SERVICE $19.32 GEN CEMETERY -Total $173.64 JPMORGAN CHASE BANK CAMFIL- FILTERS $95.62 SUMNERONE INC CONTRACT BASE CHARGE FOR $151.00 SUMNERONE INC CONTRACT OVERAGE CHRG $51.99 GEN COMMUNITY CENTER -Total GRAINGER -EQUIP $298.61 HAROLD RANDALL PINNEY CODE ENFORCEMENT MOWING $300.00 HAROLD RANDALL PINNEY CODE ENFORCEMENT MOWING $150.00 JPMORGAN CHASE BANK 1 $37.98 HAROLD RANDALL PINNEY CODE ENFORCEMENT MOWING $150.00 JPMORGAN CHASE BANK 4 $48.96 HAROLD RANDALL PINNEY CODE ENFORCEMENT MOWING $600.00 9 JPMORGAN CHASE BANK INTERSTATE- SUPPLIES $27.40 JPMORGAN CHASE BANK OFFICE DEPOT -TONER $42.82 JPMORGAN CHASE BANK SAMS- SUPPLIES $10.98 JPMORGAN CHASE BANK SAV ON- LABELS $160.00 GEN COMMUNITY DEVELOPMENT -Total $1,441.20 JPMORGAN CHASE BANK ATWOODS- GLOVES $13.99 JPMORGAN CHASE BANK CANVA -AD $12.95 JPMORGAN CHASE BANK CANVA - MARKET PRG $12.95 JPMORGAN CHASE BANK GRAINGER -EQUIP $71.73 JPMORGAN CHASE BANK GRAINGER -HARD HAT $263.46 JPMORGAN CHASE BANK GRAINGER- ROPE(EQUIP $393.16 JPMORGAN CHASE BANK LOWES -PAINT $37.98 JPMORGAN CHASE BANK LOWES- PAINTIROLLER $34.96 JPMORGAN CHASE BANK LOWES -ROPE $48.96 JPMORGAN CHASE BANK OFFICE DEPOT -TONER $42.83 1 Claims List - 11/3/2020 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK PK SAFETY -EQUIP $1,922.39 JPMORGAN CHASE BANK WORLEYS- FLOWERS $53.97 GEN CULTURE & RECREATION -Total OFFICE DEPOT - CALENDAR $2,909.33 JPMORGAN CHASE BANK ROTOROOTER- REPAIR $170.59 JPMORGAN CHASE BANK SAMS- SUPPLIES $10.98 GEN EMERG PREPAREDNESS -Total MAIL THIS - POSTAGE $181.57 OKLAHOMA FLOODPLAIN MANAGERS FY 20 -21 OFMA ANNUAL MEMB $150.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $30.40 UNITED STATES CELLULAR PW MONTHLY CELL PHONE $5015 CORPORATION CHA $149.95 GEN ENGINEERING -Total $231.15 JPMORGAN CHASE BANK AMAZON - LETTERING $6.50 JPMORGAN CHASE BANK MEETING EXPENSE $180.93 JPMORGAN CHASE BANK OFFICE DEPOT - CALENDAR $29.99 JPMORGAN CHASE BANK OFFICE DEPOT - REFUND ($29.99) SUMNERONE INC COPIER SERVICE $48.93 GEN FINANCE -Total MAIL THIS - POSTAGE $236.36 AT &T CONSOLIDATED PHONE $852.48 JPMORGAN CHASE BANK AMER WASTE -SVC FEE $90.09 JPMORGAN CHASE BANK SAMS - SUPPLIES $40.96 JPMORGAN CHASE BANK STAPLES- SUPPLIES $149.95 MAILROOM FINANCE INC POSTAGE $1,000.00 MCAFEE &TAFT LEGAL - PERSONNEL $104.00 PROSTAR SERVICES INC COFFEE $20.61 ROGERS COUNTY ASSESSOR FY21 VISUAL INSPECTIO $28.75 TULSA WORLD PUBLICATION $138.24 GEN GENERAL GOVERNMENT -Total $2,425.08 JPMORGAN CHASE BANK STAPLES- SUPPLIES $98.00 GEN HR -CHAR INITIATIVE -Total $98.00 JPMORGAN CHASE BANK GIANT TWEMPLY DEV $305.43 JPMORGAN CHASE BANK IPMA -CONF FEE $206.00 JPMORGAN CHASE BANK IPMA -MEMB FEE $156.00 JPMORGAN CHASE BANK IPMA -STUDY GUIDE $100.00 JPMORGAN CHASE BANK LINKEDIN- ADVERT $11.50 JPMORGAN CHASE BANK MAIL THIS - POSTAGE $45.68 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $52.76 JPMORGAN CHASE BANK PINMART -PINS $158.95 JPMORGAN CHASE BANK STRAT GOVT -CONF FEE $129.00 JPMORGAN CHASE BANK STRATA -CHAR MAG $1,096.71 TULSA WORLD TULSA WORLD ADVERTISING $430.00 K Claims List - 11/3/2020 Fund Vendor Name Payable Description Payment Amount 01 GENERAL GEN HUMAN RESOURCES -Total EMPLY RECOG $2,692.03 AT &T CONSOLIDATED PHONE $22.95 AT &T MOBILITY PUBLIC SAFETY WIRELES $80.08 JPMORGAN CHASE BANK AMAZON- SUPPLIES $30.94 JPMORGAN CHASE BANK COX - INTERNET $1,539.00 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $84.25 GEN INFORMATION TECH -Total $1,757.22 JPMORGAN CHASE BANK EMPLY RECOG $25.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $30.94 JPMORGAN CHASE BANK SAMS- SUPPLIES $5.96 TREASURER PETTY CASH CITY MGR EXPENSE $59.50 GEN MANAGERIAL -Total $121.40 FELKINS ENTERPRISES LLC BUSINESS CARDS $35.00 JPMORGAN CHASE BANK OFFICE DEPOT -NAME PLA $18.99 TREASURER PETTY CASH NOTARY BOND - MCALISTER $30.00 TREASURER PETTY CASH NOTARY FEES- MCALISTER $25.00 YOUTH SERVICES OF TULSA YOUTH SERVICES $4,125.00 GEN MUNICIPAL COURT -Total $4,233.99 AT &T CONSOLIDATED PHONE $13.50 CHRISTOPHER WALKER PARK RESTROOMS JANITORIAL $1,300.00 FREDRICK COSTIN JR MOWING $1,491.00 JPMORGAN CHASE BANK CORNERSTONE - ANTIFREEZ $42.00 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $146.39 OKLAHOMA FACILITY SERVICES MOWING CENTENNIAL $1,300.00 ROGERS COUNTY RURAL WATER WATER $364.86 DISTRICT THE ACT SECURITY CORPORATION PARKS OFFICES SECURITY SY $78.38 UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $65.01 VERDIGRIS VALLEY ELECTRIC COOP PARKS ELECTRIC $55.61 WASHINGTON CO RURAL WATER MCCARTY PARK WATER $39.20 DISTRICT SERVIC GEN PARKS -Total $4,895.95 AT &T CONSOLIDATED PHONE $316.75 DEPARTMENT OF PUBLIC SAFETY OLETS $545.00 JPMORGAN CHASE BANK NENA- TRAINING $142.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $5.97 TREASURER PETTY CASH NOTARY FEES - SUTTON $20.00 GEN POLICE COMMUNICATIONS -Total $1,029.72 JPMORGAN CHASE BANK HARD HAT SFTY- GLOVES $62.80 JPMORGAN CHASE BANK J QUINTON- REPAIR $230.00 JPMORGAN CHASE BANK PAGERSDIRECT - BUNGEES $25.87 3 Claims List - 11/3/2020 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK STANDARD SPLY- CHAINSA $159.99 SPOK INC. PAGER USE $82.74 UNIFIRST HOLDINGS LP UNIFORM SERVICE $88.64 YELLOWHOUSE MACHINERY CO OF OK BULL DOZER RENTAL - INV# $832.00 GEN STORMWATER •Total $1,482.04 AT &T CONSOLIDATED PHONE $22.95 DALE & LEES SERVICE INC A/C REPAIRS CITY HALL IT $376.90 JPMORGAN CHASE BANK COX - INTERNET $69.95 JPMORGAN CHASE BANK DELL - MONTIOR $393.58 JPMORGAN CHASE BANK DELL -PC $1,216.63 JPMORGAN CHASE BANK DUDE SOLUTIONS - SOFTWA $2,322.28 JPMORGAN CHASE BANK LOCKE- SUPPLIES $3.83 JPMORGAN CHASE BANK LOWES- SUPPLIES $154.83 JPMORGAN CHASE BANK NENA -DUES $142.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $11.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $115.82 JPMORGAN CHASE BANK SUMNER ONE - COPIER SVC $89.05 STEPHEN R GRINTER ICE MACHINE REPAIRS $165.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL $23.60 GEN SUPPORT SERVICES •Total $5,107.42 TREASURER PETTY CASH CC REFUND -BROWN $50.00 TREASURER PETTY CASH CC REFUND - DELONG $50.00 TREASURER PETTY CASH CC REFUND - HERNANDEZ $50.00 TREASURER PETTY CASH CC REFUND -IND TERR $50.00 TREASURER PETTY CASH CC REFUND - OSBORN $50.00 TREASURER PETTY CASH CC REFUND- ROCKFORD $50.00 TREASURER PETTY CASH CC REFUND - SCRAPER $100.00 TREASURER PETTY CASH CC REFUND - WILSON $50.00 TREASURER PETTY CASH CC USER REFUND -BROWN $60.00 TREASURER PETTY CASH PARK FEE REIM -WELLS $60.00 GENERAL -Total $570.00 GENERAL -Total $31,524.22 20 AMBULANCE SERVICE CAREER STEP, LLC TRAINING $6,680,00 JPMORGAN CHASE BANK BOUND TREE - EQUIPMENT $331.96 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES $1,928.00 JPMORGAN CHASE BANK CORNERSTONE -AIR FILTE $1.89 JPMORGAN CHASE BANK HENRY SCHEIN- REFUND ($196.48) JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES $394.47 JPMORGAN CHASE BANK LIFE ASSIST - SUPPLIES $96.74 JPMORGAN CHASE BANK NIEMT - NREMT TEST $305.00 JPMORGAN CHASE BANK OFFICE DEPOT - BATTERIE $22.58 4 Claims List - 11/3/2020 Fund Vendor Name Payable Description Payment FENCE REPAIR $125.00 JPMORGAN CHASE BANK Amount 20 AMBULANCE SERVICE JPMORGAN CHASE BANK OREILLY- HEADLIGHT $23.87 JPMORGAN CHASE BANK JPMORGAN CHASE BANK SAFE KIDS -CERT RENEW $55.00 LOCKE- SUPPLIES JPMORGAN CHASE BANK SUMNER ONE - COPIES $37.61 $198.14 JPMORGAN CHASE BANK USPS- POSTAGE $5.40 LOT MAINTENANCE OF OKLAHOMA, INC. JPMORGAN CHASE BANK ZOLL- SUPPLIES $3,892.79 UNIFORM SERVICE MEDICLAIMS INC BILLING SERVICES $14,418.77 $34.44 AMBULANCE -Total CHA $27,997.60 TREASURER PETTY CASH SR AMB DIS- STEVEN $20.40 AMBULANCE SERVICE -Total $20.40 AMBULANCE SERVICE -Total $28,018.00 21 E -911 COX COMMUNICATIONS MO SVC T -1 CIRCUITS RADIO $244.39 INCOG -E911 E911 ADMIN SVC FEES $7,584.06 MOTOROLA SOLUTIONS, INC MO PYMT SVC AGMT ASTRO BY $2,635.80 E911 COMMUNICATIONS -Total $10,464.25 E -911 -Total $10,464.25 25 HOTEL TAX JPMORGAN CHASE BANK AARTVARK -SVC FEE $300.00 JPMORGAN CHASE BANK MAINSTREET - BRACKETS $1,602.00 JPMORGAN CHASE BANK MEETING EXPENSE $88.20 JPMORGAN CHASE BANK WEIHAAS -MAINT FEE $600.00 TREASURER PETTY CASH MEETING EXPENSE $36.00 HOTEL TAX ECON DEV -Total $2,626.20 HOTELTAX -Total $2,626.20 27 STORMWATER MANAGEMENT MESHEK & ASSOCIATES, P.L.C. ENGINEERING SERVICES - EL $2.363.40 NATIVE PLAINS EXCAVATION & ELM CREEK POND DRAINAGE $44,749.75 ELM CREEK DRAINAGE -Total $47,113.15 CHRIS L PRESLAR FENCE REPAIR $125.00 JPMORGAN CHASE BANK ATWOODS -LIME $29.94 JPMORGAN CHASE BANK BROWN CO- MATERIALS $1,484.00 JPMORGAN CHASE BANK CORNERSTONE -LIME $66.93 JPMORGAN CHASE BANK LOCKE- SUPPLIES $17.64 JPMORGAN CHASE BANK LOWES- SUPPLIES $198.14 JPMORGAN CHASE BANK TRACTOR SPLY -T POSTS $324.00 LOT MAINTENANCE OF OKLAHOMA, INC. MOWINGITRIMMING $6,932.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $11.98 UNITED STATES CELLULAR PW MONTHLY CELL PHONE $34.44 CORPORATION CHA STORMWATER- STORMWATER -Total $9,224.27 STORMWATER MANAGEMENT -Total $56,337.42 31 AMBULANCE CAPITAL TREASURER PETTY CASH SR AMB DIS- STEVEN $3.60 AMBULANCE CAPITAL -Total $3.60 M Claims List - 11/3/2020 Fund Vendor Name Payable Description Payment Amount 31 AMBULANCE CAPITAL -Total $3.60 37 SALES TAX FIRE AT &T CONSOLIDATED PHONE $13.50 JPMORGAN CHASE BANK AMAZON -TOOLS $30.53 JPMORGAN CHASE BANK AMER WASTE- PICKUP $64.20 JPMORGAN CHASE BANK ATWOODS -TOOL MAINT $16.99 JPMORGAN CHASE BANK B &B METAL -SHEET METAL $150.00 JPMORGAN CHASE BANK BEST BUYT -USB DRIVE $36.99 JPMORGAN CHASE BANK CAMFIL- FILTERS $169.36 JPMORGAN CHASE BANK CONTRAD -PARTS $122.06 JPMORGAN CHASE BANK COUNTRYBROOK- REFUND ($3.26) JPMORGAN CHASE BANK FULLERTON -TOOL MAINT $124.21 JPMORGAN CHASE BANK HILTI -TOOLS $92.09 JPMORGAN CHASE BANK INTERSTATE - BATTERIES $15.20 JPMORGAN CHASE BANK LODGING EXPENSE $4,160.00 JPMORGAN CHASE BANK LOWES- SUPPLIES $85.65 JPMORGAN CHASE BANK ROTOROOTER- REPAIR $682.35 JPMORGAN CHASE BANK SAMS- SUPPLIES $302.10 JPMORGAN CHASE BANK SUMNER ONE- RENTAL FEE $160.27 JPMORGAN CHASE BANK T &W TIRE - REPAIR $37.95 JPMORGAN CHASE BANK TARGET -FACE MASKS $20.00 JPMORGAN CHASE BANK TRAVEL EXPENSE $2,340.90 JPMORGAN CHASE BANK WASH CO RW -WATER SVC $118.04 SALES TAX FUND -FIRE - Total $8,739.15 SALES TAX FIRE - Total $8,739.15 38 SALES TAX POLICE AT &T CONSOLIDATED PHONE $797.15 AT &T MOBILITY PUBLIC SAFETY WIRELES $135.90 FIREFIGHTER SELECTION, INC NEW HIRE TESTING MATERIAL $666.70 HOLLON FIRE PROTECTION FIRE EXTINGUISHER INSPECT $481.00 JPMORGAN CHASE BANK ACADEMY - SUPPLIES $127.36 JPMORGAN CHASE BANK AMAZON- REFUND ($407.91) JPMORGAN CHASE BANK AMAZON- SUPPLIES $645.65 JPMORGAN CHASE BANK BSNMT WOODWRK -AWARD $891.00 JPMORGAN CHASE BANK CHEAPEST OUTDOORS -SUP $79.49 JPMORGAN CHASE BANK COMM FITNESS - REPAIR $100.00 JPMORGAN CHASE BANK CRYSTAL CLEAN -WASH $12.00 JPMORGAN CHASE BANK GREENHILL- GRAVEL $1,690.54 JPMORGAN CHASE BANK LOWES - LUMBER $248.44 JPMORGAN CHASE BANK LOWES - REBAR $49.20 JPMORGAN CHASE BANK MEETING EXPENSE $40.75 JPMORGAN CHASE BANK OREILLY -PARTS $73.11 JPMORGAN CHASE BANK PRIME -MEMB FEE $179.00 11 Claims List - 11/3/2020 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE JPMORGAN CHASE BANK ROYAL CANIN- SUPPLIES $497.92 JPMORGAN CHASE BANK SAMS- SUPPLIES $73.90 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM $309.95 JPMORGAN CHASE BANK SPYPOINT -FEE $492.00 JPMORGAN CHASE BANK USPS- SUPPLIES $98.00 JPMORGAN CHASE BANK WALMART- SUPPLIES $90.65 JPMORGAN CHASE BANK ZOLL- CABINET $149.25 MCINTOSH CORPORATION PUMP REPAIRS BOILER ROOM $2,347.51 RICH & CARTMILL, INC NOTARY BOND $30.00 SUMNERONE INC PD COPIER LEASE RENTALS $620.68 TREASURER PETTY CASH NOTARY FEES - BISHOP $25.00 TREASURER PETTY CASH NOTARY FEES - STEPHENS $20.00 TREASURER PETTY CASH VEHICLE TAG $89.00 SALES TAX FUND- POLICE -Total $10,653.44 SALES TAX POLICE -Total $10,653.44 39 SALES TAX STREETS CINTAS CORPORATION FIRST AID SUPPLIES - INV# $101.21 GRADE LINE CONSTRUCTION EMERGENCY ROAD REPAIR- 1 $7,800.00 JPMORGAN CHASE BANK ATWOODS -CABLE TIES $23.98 JPMORGAN CHASE BANK AUTOZONE -WIRE TIES $6.49 JPMORGAN CHASE BANK BROWN CO -TILE $115.00 JPMORGAN CHASE BANK BROWN FARMS -SOD $95.00 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $60.97 JPMORGAN CHASE BANK DIRTY DAWG -WASH $17.25 JPMORGAN CHASE BANK HARD HAT SFTY- GLOVES $62.79 JPMORGAN CHASE BANK HOME DEPOT- BLOCKS $3.56 JPMORGAN CHASE BANK HOME DEPOT -PPE $53.94 JPMORGAN CHASE BANK HOME DEPOT- SUPPLIES $71.85 JPMORGAN CHASE BANK LODGING EXPENSE $132.21 JPMORGAN CHASE BANK LOWES -FACE SHIELDS $31.96 JPMORGAN CHASE BANK PAGERSDIRECT - BUNGEES $25.87 JPMORGAN CHASE BANK REXEL -FEES $152.15 JPMORGAN CHASE BANK SHELTON- CONCRETE $6,786.50 JPMORGAN CHASE BANK UPS -SHIP FEE $142.02 SIGNALTEK INC MONTHLY MAINT. SIGNALIZED $1,435.00 SPOK INC. PAGER USE $158.15 TULSA COUNTY HIGHWAY SIGNS $757.60 CONSTRUCTION UNIFIRST HOLDINGS LP UNIFORM SERVICE $199.26 YELLOWHOUSE MACHINERY CO OF OK BULL DOZER RENTAL - INV# $832.00 SALES TAX FUND-STREETS -Total $19,064.76 SALES TAX STREETS -Total $19,064.76 VA Claims List - 11/3/2020 Fund Vendor Name Payable Description Payment Amount 40 CAPITAL IMPROVEMENTS JPMORGAN CHASE BANK SAV ON -SIGNS $40.00 CIP 106/145TH INTERSECT -Total $40.00 JPMORGAN CHASE BANK DUVALL- REPAIR $1,980.00 CIP 1161129 INTERSECT IMP - Total $1,980.00 DOERNER, SAUNDERS, DANIEL & CONDEMNATION $602.30 CIP GARN RD WIDE 106 -116 -Total $602.30 JPMORGAN CHASE BANK MEEKS- STRIPING $600.00 CIP POLICE VEHICLES -Total $600.00 CHEROKEE BUILDERS INC CONSTRUCTION SERVICES $368,674.90 AGR MESHEK & ASSOCIATES, P.L.C. ENGINEERING SERVICES AGRE $371.70 CIP SPORTS PARK DET POND • Total $369,046.60 GRADE LINE CONSTRUCTION 2020 STREET REHAB PROGRAM $228,943.73 ST REHAB FY19.20 -Total $228,943.73 CAPITAL IMPROVEMENTS -Total $601,212.63 70 CITY GARAGE JPMORGAN CHASE BANK AMAZON -PARTS $359.99 JPMORGAN CHASE BANK SUMP213UMP -PARTS $935.57 JPMORGAN CHASE BANK EBAY -TOOLS $272.99 JPMORGAN CHASE BANK GOODYEAR -TIRES $1,079.20 JPMORGAN CHASE BANK GRAINGER -PARTS $1,077.37 JPMORGAN CHASE BANK HARDHAT SAFETY - SUPPLI $60.00 JPMORGAN CHASE BANK HESSELBEIN -TIRES $2,144.57 JPMORGAN CHASE BANK HOOTEN OIL -PARTS $1,046.10 JPMORGAN CHASE BANK JIM GLOVER - REPAIR $2,468.39 JPMORGAN CHASE BANK JIM NORTON -PARTS $1,993.64 JPMORGAN CHASE BANK LENOX- TOWING $1,193.50 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $7.84 JPMORGAN CHASE BANK OREILLY -PARTS $1,033.05 JPMORGAN CHASE BANK OREILLY- SUPPLIES $47.22 JPMORGAN CHASE BANK SUMMIT - VALVES $151.04 JPMORGAN CHASE BANK SUNDANCE- SUPPLIES $6.99 JPMORGAN CHASE BANK SW TRAILERS- SUPPLIES $90.62 JPMORGAN CHASE BANK UNITED FORD -CORE RETU ($20.00) JPMORGAN CHASE BANK UNITED FORD -PART RESA $125.79 MOTOROLA SOLUTIONS, INC BATTERIES $12,500.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL $55.26 CITY GARAGE -Total $26,629.13 CITY GARAGE -Total $26,629.13 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS' COMP CLAIMS $397.25 OK TAX COMMISSION SPECIAL TAX UNIT MITF ASSESSMENTS $3,987.71 0 Claims List - 11/3/2020 Fund Vendor Name Payable Description Payment Amount 76 WORKERS' COMP SELF -INS WORKERS' COMP SELF -INS -Total $4,384.96 WORKERS' COMP SELF -INS -Total $4,384.96 77 GENERAL LIABILITY - PROPERT BILL KNIGHT COLLISION REPAIR TORT CLAIM $2,151.00 DAVID LANGLEY TORT CLAIM $250.00 ELIZABETH ANNE CHILDS LEGAL SERVICES $600.00 JPMORGAN CHASE BANK FOSTERS -TORT CLAIM $689.20 GEN LIAB -PROP SELF INS -Total $3,690.20 GENERAL LIABILITY - PROPERT - Total $3,690.20 City Grand Total $803,347.96 Pi TO: The Honorable Mayor and City Council FROM: Earl Farris Project Administrator SUBJECT: Acceptance of the FY 2020 Pavement Striping Project and Authorization for Final Payment DATE: October 30, 2020 BACKGROUND: Included in the Streets Division Budget is funding for completion of the FY 2020 Pavement Striping Project. The project included removal of all existing striping on North 1291h East Avenue from East 76 +h Street North to East 961h Street North. Work also included restriping, and the addition of bike lanes, enhancing the qualify of life experience in Owasso. City Council awarded the contract to RoadSafe Traffic Systems, Inc. in June of 2020, in the amount of $177,726.60. The project was completed in September 2020, and meets all standards for acceptance. The final payment of $8,886.33 to RoadSafe Traffic Systems, Inc. will result in a final contract amount of $177,726.60. i[WININn Funding is available in the FY 2020 -2021 Street Division Budget. RECOMMENDATION: Staff recommends acceptance of the project and authorization for final payment to RoadSafe Traffic Systems, Inc., of Tulsa, Oklahoma, in the amount of $8,886.33. ATTACHMENTS: Location Map Final Pay Documents 126th ST N 126th ST N W > 7 O J Q O 0 w 1 W , Q W H W W S 06t S th ST N L 0 LU 76t —N W 7 C = D W Q Q W O F 2 N W r 66th ST N 66th ST N VICINITY MAP NO SCALE PAVEMENT STRIPING PROJECT FY 2019 -2020 CITY OF OWASSO 200 S. Main Street PROJECT LOCATION 0 P.O. Box 180 o6iaizozo Narth Owasso, OK 74055 918.376.1500 11119Ai:A1.151 =(,I: INI <IIS Iii.A „( 11111141A1 =(1N 1,'.A.IJ1 HN<,I IN II Nl)11>,l, x1.11:1 SI N N n<2lllt \ I I .\NIl -I'a 111' 5( . \1.1'. 1.191' I 1,115.,1 -♦I' I5 �.,, -IICn !l \ 'I "((1R Rl I:L.ti11 N 1',\IIIIN It l'I 'Y 0F(1 \ \': \SSII RoadSaferg 39- 300 -54218 FINAL INVOICE TRAFFIC SYSTEMS ®/ Life on fhc road Invoice: 101620 PO 20210121 Date: 10/1612020 From: RoadSafe Traffic Systems, Inc. Application #: 2 -FINAL 8101 N.W. 10th Street Item OMahoma City, OK 73127 quantity To: CITY OF OWASSO WM P.O. SOX 180 OWASSO, OK 74055 Amount Contract: OK20033. CITY OF OWASSO FY19 -20 PAVEMENT STRIPING Approved for final payment r� Contract unit Contract To -Date To -Date Item Description quantity Price WM Amount Quantity Amount 101 4'WHITE STRIPE 3,780.00 OAS LF 1,626.40 3,780.OD 1,625.40 102 4'WHITE DASHED STRIPE 5,736.00 OA3 LF 2,466.48 5,736.00 2,466.48 103 4'YELLOWSTRIPE 22,442.00 0.43 LF 9,650.06 22,442.00 9,650,06 1D4 4'YELLOW DASHED STRIPE 2,364.OD 0.43 LF 1,016.52 2,364.00 1,016.52 105 12 °YELLOW STRIPE 490.00 130 LF 637.00 490.00 637.00 106 24° WHITE STOP BAR 570.00 5.00 LF 2,850.00 570.00 2,850.00 1D7 8'WHITE CROSSWALK STRIPE 2,547.00 038 LF 2,241.36 2,547.00 2,241.36 IDS WHITE TURN ARROW 8100 100.00 EA 8,200.00 82.00 8,200.00 105 WHITE COMBINATION ARROW O.DD 250.00 EA 0.00 0.00 0.00 110 STRIPES, ARROWS B WORKS REMOVAL /CLEANUP 1.00 40,000.00 LSU 40,000.00 i.DO 40,000.00 111 6'WHITE BIKE LANE STRIPE 16,333.00 0.66 LF 10,779.78 15,333.DO 10,779.78 112 8' WHITE DASHED WARNING BIKE LANE STRIPE 850.00 0.88 LF 748.00 850.00 748.00 113 Z WIDE GREEN CONNNENTAL BLOCKS 138.00 65.00 EA 8,970.00 138.00 8,970.00 114 1' WIDE X T LONG WHITE BLOCKS 664.00 3.00 EA 1,992.01) 664.00 1,992.00 115 WHITE BIKE SYMBOL WITH ARROW 85.00 225.00 EA 19,125.00 95.00 19,125.00 116 WHITE BIKE SYMBOL WITH SHARROW 10.00 22510 EA 2,250.00 10,00 2,250.00 117 WHITE SHARROW SYMBOL (PAIR) 0.00 450.00 EA 0.00 0.00 0.00 118 WHITE BIKE SYMBOL WITH GREEN BACKGROUND 13.00 475.00 EA 6,175:00 13.00 6,176.00 119 TRAFFIC CONTROL 1.00 25,000.00 LSU 25,000.00 1.00 25,000.00 120 MOBILIZATION 1.00 34,000.00 LSU 34,000.00 1.00 34,000.00 Total work completed Subtotal: 177,726.60 � 177,726.60 PAYMENT A68,840.27 RETAINAGE DUE 8 8.886.33 Final payment due Approved for final payment r� CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN Project/ Owner Contractor Project:2019 -2020 Pavement Striping Project Name: Roadsafe Traffic Systems Inc. Address: 200 South Main Owasso OK 74056 city Stele Zip Code Owner: City of Owasso TO ALL WHOM IT MAY CONCERN: Address: 1302 W 36th St N Tulsa OK 74127 city Slate Zlp Code Contractor Licence: Contract Date: 8 / 24 /2020 For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and all liens, claims, and rights to liens against the above - mentioned project, and any and all other property owned by or the title to which is in the name of the above - referenced Owner and against any and all funds of the Owner appropriated or available for the construction of said project, and any and all warrants drawn upon or issued against any such funds or monies, which the undersigned Contractor may have or may hereafter acquire or possess as a result of the furnishing of labor, materials, and /or equipment, and the performance of Work by the Contractor on or In connection with said project, whether under and pursuant to the above - mentioned contract between the Contractor and the Owner pertaining to said project or otherwise, and which said liens, claims or rights of ilen may arise and exist. the sum of Dollars ($8,886.33 ) constitutes the entire unpaid balance due the undersigned in connection with said project whether under said contract or otherwise and that the payment of said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens, claims, and demands which the Contractor may have or assert against the Owner In connection . with said contract or project. Dated this ___ day of / er / 20,( Contractor Title: ( al�" tS /� a Page 1 of 1 TO: The Honorable Mayor and City Council FROM: Earl Farris Project Administrator SUBJECT: Acceptance of the 2020 Hale Acres Sewer Line Replacement Project Phase II and Authorization for Final Payment DATE: October 30, 2020 BACKGROUND: Each year, the City of Owasso is eligible for funds through the Community Development Block Grant (CDBG). Funds are to be spent on infrastructure improvements in areas of low -to- moderate incomes. These areas are determined by U.S. census data. The Hale Acres subdivision qualified for this grant. In July 2020, City Council approved a construction contract with T -G Excavating, Inc. in the amount of $454,444.00 to pipe burst 1,987 LF of clay tile sewer line built in 1966, in the Hale Acres subdivision. Work included new manholes and PVC sewer pipe as part of the pipe bursting process. Additionally, INCOG (Indian Nations Council of Government) granted the City of Owasso $275,850.32 of the contract amount to complete the project with the Owasso Public Works authority funding the remainder. In October 2020, T -G Excavating, Inc. completed all work. City staff has inspected the improvements and found that all standards for acceptance have been met. Final payment to T -G Excavating, Inc. in the amount of $449,800.00 will result in a final contract amount of $449,800.00, a contract underrun of $4,644.00. FUNDING: Funding is available through the Community Development Block Grant and the Owasso Public Works Authority Fund. RECOMMENDATION: Staff recommends acceptance of the project. and authorization for final payment to T -G Excavating, Inc., of Catoosa, Oklahoma, in the amount of $449,800.00. ATTACHMENTS: Final Payment Documents Location Map 56- 465- Hbty- OA-10 - 0 _ )b 1-I 3,Q- ' -11i , �tq NAME OF CONTRACTOR: T -G Ex- valln0. Inc., 26016 E. Admiral Pl. Cataoss, OK 74015 1161.00: If $2.00: 2,322.00: 1171.00: 2,342.00: 0.00: Ono : NAME OF OWNER: 2,342.00 5 ; Television inspection 1181.00: NAME OF CONTRACT. $15.00: 17.415.00: 1171AD : 17,505,00: 0.00: Owasso Public Works, 301 W. 2nd Ave., Owasso, OK 74055 117140: 17,565.00 City of Owasso Sanitary Saylef Replacement 2020 DOSE ( Hele Acres ) If $75.00: DATE OF COMPLETION: 1111.00: 87,825.00: AMOUNT OF CONTRACT 0.00 1171.00: DATE OF ESTIMATE 10 :4'Ola. Manhole 3.00: as Original: Feb ..ry Slh, 2021 18,000.01: 3X0: Original 5454,444.00 0.00: 0.00: 3.00: Ffam OB -17 -20 12 :Drop Assembly 1.00: as Revised: C.I.barlith, 2020 2,951.00: 1.00: Revised 5449,002.00 0.00: 0.00: To 10.09 -20 2,951.00 13 :Service Taps 114D : ea $1,00: 11.00: 15.00: 15.01: Ono 0.00: 15.00: 16.00 14 :Fence Replace 120.00: - $1.00: 120.00: 120.00: 120.00: : This Estimate ; Previous Estimate : Total to Date : Sodding Item : Approx 360.01: Unit 663.00: 0.09: 0.00: 663.00: 663.00 Subtotal Additive Alternate; No. - 0. ... 1pthm Quantity Unit Pace Amount - Quant. Amount Quanl. Amount Doom. Amount 1 LINE A :M.bllleallon 1.00: Is $29,391.00: 29,391.00 : 1.00: 2%391.00 : 0.00: 0,00: 1.00: 29,391.00 • 2 : Slormwaier Pollution Prevention Plan: 1.00; Is 52,000.00:. 2,000.00: Loo: 2,000.00: 0.00: 0.00: 1.00: 2,000.00: 3 : Construction Slating 510X0: If $2.00: 1.020.00: 500.00: 1,000.00: Ono 0.00 ; 500.00: 1,000.00 ; 4 : Traffic Cannot 1.00: Is 52,000.01: 2.000,00: 1.011: 2,000.00: 0.00: 040: 1.00: 2.000.00 5 : Television Nspecllon 500.00: It SIS.UO: 7.500%0: 500.00: 7.500.00: 0.00: 0.00: 500.00: 7,590.00: 0 : Abandon Manhole LAD: ae S1,000.00: 1.000.00: 1.00: 1.000.00: ON OLO: 1.00: 1.000.00: 8 : IT Pipabursl 500,00: If 590.00: 45.00D .0O : 505.00: 45,450,00: ON : 0,00: 505.00: 45.450.00 9 ;Type I Street Repair 67.00: 3y SIOD.OD : 5.700.00: 30,10: 3.010,00: COO 0.00: 30.10: 3,010.00 10 :4'01.. Manhole 2.00: as 57.000.00: 14,000.00 : Ion 14,000.00 : 0.00: CAD : 2.00: 14.000.00 11 : Connect to Existing Manhole 1.00: as $2.01 : 2,000.00: 1.00: 2,000.00: DAD: Ono: 1.00: 2.900.00: 12 : Drop Assembly IAO : ea S1.WO.OD : Looting : 1.00: 1.000.00: Ono 0.00: 140 ; 1.000.00 13 :Service Taps IN ea $1.00: 2.00: 200: 2.00: 0.00: 0.00: 2.00: 2.00: 14 :ROpl.ca Fares 40.00: If $1.00: 40.00: 80.00: BDAO: 0.00: 0.00: 80.00: HAD 15 : Sodding 500.00: sy 51.00: 500.00: 485.00: 485.00: 0.00: Ono : 48540: 485.00 18 :AS -Built Plans 1.00: 1. $1,000.00: 1.000A0: 1.00: 1.000.00: 0,00: 0.00; 1X0: 1.000.00: 11 :Allowance 1.00: Is 610.000.00: t0.00D.00: 0.00: 0.00: 0.00: 0.00: Ono: Sublet.l Line A: 122,163.00: 109,918.00: 0.00: 109,918.00 3 LINER : ConslNction Staking 1610.00: If : S2.00 : 3.220.OD : 1635.00 : 3.270.00: 0.00: Ono 1635.00: 3.270,00 5 : Television MspecOan 1810.00: If $15.00: 24.150AO: 1835.00: 24,525.00: OAO: 0.00: 1535.01: 24,525.00: 6 : Abandon Existing Manhole 1.00: Is $1,000.00: InO040: 1.00; 1.000.00: 0.00: 0.08: 1.00: 1,000.01: 7 :8•Plpeburst 1284,00: If 595.00: 109.140.00: 1317.00: 111.945.00: 0.00: Ono 131730: 111.945.00 : 8 : 12- Plpebural 326.01: If 590.00: 29.340.00: 349.00: 31.410.00: OAD : 0.00: 349.00: 31.410.00 0 : Type 1 Street Repair 57.00: ay $1.00: 57.00: 100.00: WORD 0.00 ; Ono : 100.00: 100.00 10 :4'OIo. Manhole SAO: as 36.01GOAD: 30,00040: 5X0: 30,000.00: 0.00: 0.00: 5.00: 30.000.90 11 : Canned to Exiallng Manhole I.Oa 66 52,000.00: 2,000AD: 1.00: 2,000.00: 0.08: 0.00: 1.00: 2,000.00: 12 : Dmp Assembly 1.00: as $3.000.00: 3,000.00: 1.00: 3ADO.10 : 0,00 ; 0.00: 1,00: 3,000%0 13 ; Service Taps 30.00: as 51.00: 30.00: 26.00: 28.00: 0.00: 0.00: 20.00: 28.01: 14 : Fence Replace 300.00: If 51.00: 300.00: 300.00: 300.00: 0.00: 0.00: 300.00: 300.00 ; 15 ;Sodding 1stfona sy SIAS : 1,800.00: 2823.OD : 2.623.00: 0.00: 0.00: 2823.00: 2.823,00 Subtotal Lino B: 204,037.00: 210,401.00: 0.00: 210,401.00 TOTAL BASE BID: 326190.00 32031900 000 32031900 - 3 ADDITNEALTERNATE : Construction Steking 1161.00: If $2.00: 2,322.00: 1171.00: 2,342.00: 0.00: Ono : 1171.00: 2,342.00 5 ; Television inspection 1181.00: If $15.00: 17.415.00: 1171AD : 17,505,00: 0.00: 0.00: 117140: 17,565.00 8 : 12•Pipeburs1 1161.00: If $75.00: 87,075AD : 1111.00: 87,825.00: 0.00: 0.00 1171.00: 87,825.00 10 :4'Ola. Manhole 3.00: as S6,000.00 : 18,000.01: 3X0: 18,000.00: 0.00: 0.00: 3.00: 18,000.00 12 :Drop Assembly 1.00: as $2,051,00: 2,951.00: 1.00: 2,951.00: 0.00: 0.00: 1.00: 2,951.00 13 :Service Taps 114D : ea $1,00: 11.00: 15.00: 15.01: Ono 0.00: 15.00: 16.00 14 :Fence Replace 120.00: If $1.00: 120.00: 120.00: 120.00: 0.09: 0.00: 120.00: 120.00: 15 : Sodding 380.00: sy $1.00: 360.01: 653.00: 663.00: 0.09: 0.00: 663.00: 663.00 Subtotal Additive Alternate; 120,254.00: 129,461.00: 0.00 ; 129,481.00 449,600.00 TOTAL- 454,444.00: 449,800,00: 0.00: ORIGINAL CONTRACT AMOUNT: ... . ........................................... . ...... . .................. . . .... . ........................... . ...... . ..... . ...... . ...... $454.444.00 �_ ADDITIONS: .................................................................................................... ........... . .......................................................... $0.00 DEDUCTIONS:............................._.........................................................:.............,....................................... ............................... 54,644.60 � ADJUSTED CONTRACT AMOUNT TO DATE: ... _ ............................ _ ...................................... . .................................... . ........ _... $449.800.001 TOTAL AMOUNT EARNED TO DATE:._ ....................................................................................................... ............................... $449,800.00 MATERIALON HAND: ................................................................................................. . . . ............................................................. $0.00 TOTAL COMPLETED & STORED TO DATE:.........................................,..,............,...................,,.......,......... ............................... $449,800,00 RETAINAGE@ 676: ....................................................................................................................................... ............................... S9.00 TOTALEARNED LESS RETAINAGE :.......................................................................................................... ................_.............. $449.800.00 LESS PREVIOUS PAYMENTS: ......... ................... 11 .......... ..." ... ... .... ............................... I ..... I ... ... ........................... . .... $0.00 AMOUNT DUE THIS ESTIMATE: ...................... . ............. . ............... . ............. . . . ......................................................... I ....... I ....... . E Farris ACCORDING TO THE BEST OF MY KNOWLEDGE AND BELIEF, I CERTIFY THAT ALL ITEMS AND AMOUNTS SHOWN ON THIS PERIODICAL ESTIMATE FOR PARTIAL PAYMENT ARE CORRECT THAT ALL WORK HAS BEEN PERFORMED AND /OR MATERIAL SUPPLIED IN FULL ACCORDANCE WITH THE REQUIREMENTS OF THE REFERENCED CONTRACT AND/ OR DULY AUTHORIZED DEVIATIONS, SUBSTITUTIONS, ALTERATIONS, AND/OR ADDITIONS, THAT THE FORGOING IS THAT NO PART OF THE BALANCE DUE THIS ESTIMATE, HAS BEEN RECEIVED, AND THAT THE UNDERSIGNED AND HIS SUBCONTRACTORS HAVE COMPLETED WITH ALL THE LABOR PROVISIONS OF SAID CONTRACT. T -G EXCAVATING, INC. BY: DATE: RTIFI ATION OF ENGINEER I CERTIFY THAT I HAVE CHECKED AND VERIFIED THE ABOVE AND FORGOING PERIODIC ESTIMA' AND BELIEF IT IS A TRUE AND CORRECT STATEMENT OF WORK PERFORMED AND /OR BEEN INS REPRESENTATIVE OR ASSISTANTS AND THAT IT HAS BEEN PERFORMED AND /OR SUP LIED IN CONTRACT; AND THAT PARTIAL PAYMENT CLAIMED AND REQUESTED BY TH� CONTRACTOR IS AND /OR MATERIAL SUPPLIED. ENGINEER: CITY OF OWASSO -Public Works Director BY: CITY OF OWASSO - City Clerk BY: Julie Stevens AL PAYMENT; THAT TO THE BEST OF MY KNOWLEDGE E AND /OR BY MY DULYAUTHORIZED )ANCE WITH REQUIREMENTS OF THE REFERENCED COMPUTED ON THE BASIS OF WORK PERFORMED I DATE: J0 DATE: IO DATE: CLAIM OR INVOICE AFFIDAVIT STATE OF OKLAHOMA ) )SS COUNTY OF The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct. Affiant further states that the (work, services or materials) as shown by this Invoice or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders or requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer, or employee of the State, County, or City of money or any other thing of value to obtai yment or the award of this contract. Contractor or S her Subscribed and sworn to before met this —_L4 day of Notary Pu is v Commission # .•: i 1 My Commission Expires: 0 Architect, Engineer or other Supervisory Official fli Subscribed and sworn to before me this day of s Notary Public Commission # My Commission Expires: NOTE: Strike out words not appropriate and sign appropriate signature line. Architect, Engineer approval is not required for Contractor or Supplier Affidavit. AGREEtvtE1VT 0309 00300 - Page 10 of 13 N CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN Project/ Owner Contractor Project: Hale Acres CDaG Sewer Replacement Project Phase ll Name: T- G Excavating, Inc Address: 200 South Main Owasso OK 74055 city Slate Zip Cade Owner: City of Owasso TO ALL WHOM IT MAY CONCERN: Address: 26016 E Admiral PI. Catoosa Ok 74015 city stale Zip Code Contractor Licence: Contract Date: 7 / 7 12020 For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and all liens, claims, and rights to liens against the above - mentioned project, and any and all other property owned by or the title to which is in the name of the above - referenced Owner and against any and all funds of the Owner appropriated or available for the construction of said project, and any and all warrants drawn upon or issued against any such funds or monies, which the undersigned Contractor may have or may hereafter acquire or possess as a result of the furnishing of labor, materials, and /or equipment, and the performance of Work by the Contractor on or In connection with said project, whether under and pursuant to the above - mentioned contract between the Contractor and the Owner pertaining to said project or otherwise, and which said liens, claims or rights of lien may arise and exist. Dollars ($449,800.00 ) constitutes the entire unpaid balance due the undersigned In connection with said project whether under said contract or otherwise and that the payment of said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens, claims, and demands which the Contractor may have or assert against the Owner in connection with said contract or project. WitnesJs to Signature: T Dated this day of 8C,"AM 20 20 ^ C7 /ACA QAEU�G, Contractor By: Title: L91 p, Page 1 of 1 Print Form Hale Acres CDBG Sewer Project Phase II 1" = 376 ft Location Map 10/14/2020 s© �RFfLptllb•IKNL�If This map may represents a visual display of related geographic information. Data provided here on is not guarantee of acutual field conditions. To be sure of complete accuracy, please contact the responsible staff for most up-to-date information. 0, Po.t h,5�R -EAL C TO: The Honorable Mayor and City Council FROM: Earl Farris Project Administrator SUBJECT: Acceptance and Authorization for Final Payment - Old Central Parking Lot Improvements DATE: October 30, 2020 In March 2020, City Council awarded a contract to Stronghand, LLC, in the amount of $183,195.30 for the removal and replacement of the existing parking lot, including new sidewalk, asphalt removal and replacement, and striping. In September 2020, a change order was approved adding $16,487.00 to the contract adjusting the total to $199,682.30. The additional funding allowed for excavation of existing subgrade by an additional 18 inches and add an underdrain to evacuate the water to a sump pump. The area was filled with select fill material, fabric placed, and six inches of rock were added. Work was completed in October 2020, with all work meeting standards for acceptance. A final payment of $9,310.90 will bring the total contract amount to $186,218.04. FUNDING: Funding for this project is included in the Support Services Budget. RECOMMENDATION: Staff recommends acceptance of the project and authorization for final payment to Stronghand, LLC, of Broken Arrow, Oklahoma, in the amount of $9,310.90. ATTACHMENTS: Location Map Change Order Final pay documents r P L — l\_ Old Central Parking Lot Project 1" = 42 ft Location Map 10/16/2020 Sp WL k?�b IRV.4M"mF11NLh,..,.p This map may represents a visual display of related geographic information. Data provided hereon is not guarantee of acutual field conditions. To be sure of complete accuracy, please contact the responsible staff for most up-to-date information. SECTION 00600 PROJECT: Old Central Parking Lot CHANGE ORDER NUMBER: I CONTRACT DATE: March 17, 2020 DATE: September 10, 2020 TO CONTRACTOR: Stronghand LLC CONTRACT FOR: Old Central Parking Lot The Contract is changed as follows: Contractor to supply fabric, spread select fill, compact, and test in 9" lifts @ $35.00 CY as needed. Additionally, the contractor will excavate, install 150 LF of 4" perforated pipe (in fabric) and backfrll trench with underdrain piping @ $20.20 LF City will provide select fill and rock for underdrain. Change order will increase the price of the contract however it will be under the budgeted amount for the project. Staff is asking for 9% total increase to contract. Funding is included in the Support Services budget. Not valid until signed by the Owner and Contractor The original Contract Sum was $ 183,195.30 Net change by previously authorized Change Orders $ $0 The Contract Sum prior to this Change Order was $ 183,195.30 The Contract Sum will be (increased) (decreased) (unchanged) by this Change Order in the estimated amount of $ 16,487.00 The new Contract Sum including this Chan.ve Order will be S 199,682,3 The Contract Time will be (increased) (decreased) (unchanged) by (_45_---) days. The date of Substantial Completion as of the date of this Change Order therefore is November 7, 2020 NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction Change Directive. 2 wb a� i7'/'0+4A N I CONTRA OR OWNER 200 South Main ADDRESS ADDRESS /�� Dkf 75°0/ BY�i DATE Owasso Ok 74055 BY DATE SPECIAL PROVISIONS 0509 00900 - Page 1 of 4 .P() ) bxl 0I33 APPLICATION AND CERTIFICATION FOR PAYMEN TO OWNER: City of Owasso 200 South Main PROJECL Old Central Parking Lot APPLICA71ONNO: 01- ltd( - �gto - 5--t«.i9v ONE OFTNO PAGES Distribution to: =OWNER =ENGINEER Owasso, OK 74055 PERIOD T0: 10/16=20 =CONTRACTOR FROMCONTRACTOR: VIA ARCHITECT: NA =ARCHITECT StroogbandLLC 1111 N 4th St PROJECT NOS: Broken Arrow, OK 74134 TOTALS CONTRACT FOR: Old Central Parking Lot CONTRACT DATE: 03/17/20 CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge, Application is made for payment, as shown below, in connection with the Contract information and belief the Work covered by this Application for Payment has been Continuation Sheet, AIA Document G703, is attached completed in accordance with the Contract Documents that all amounts have been paid by 1. ORIGINAL CONTRACTSUM 2. Net change by Change Orders 3. CONTRACT SUM TO DATE (Line I t 2) 4. TOTAL COMPLETED & STORED TO DATE (Column G on G703) 5. RETAINAGE: a. 011. of Completed Work (Column D +E on 0703) b. % of Stored Material (Colorado F on G703) Total Retainage (Lines 5a +5b or Total in Coburn I of 0703) 6. TOTAL EARNED LESS RETAINAGE (Line 4 Less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT (Line 6 from prior Ceniliate) 8. CURRENT PAYMENT DUE 9. BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3 less 6) the Contractor for Work for which previous Certificates for Payment were's r and payments received ttom the Owner, and that eumempayment sbownherei rsn r LAHRA BYRNE $ 183,195.30 vv/ Notary Public, SIate of Oklahoma S 16,487.00 CONTRACTOR: Commission #16009022 S 199,682.30 �% MY Commission Expires_ 09 -16 -202, $ 186,218.04 By: �� 1Date: /b�d �O 0.00 Subscribed and sworn before me this day of "t O P , 2020 Countyof: S41.- State of. Oklahoma S n/a Notary Public- my Commission expires omen h r_ .L 5 0.00 ✓ ENGINEER'S ERTI T FOR PAYMENT S 186,218.04 In accordance with the Contract Documents, based an ou -site observations and the data comptisingthe application, the Engineer certifies to the Owner thatto the best of the / Engineer's knowledge, information and beliefthe Workhas progressed as indicated, $ 176,907.14 v the quality of the Work is in accordance with the Contract Documents, and the Contractor $ 9,310.90 4' is entitled to payment of the AMOUNT CERTIFIED. $ 13,464.26 (1 AMOUNT CERTIFIED... $ 't � I D , Cj O CHANGE OPMER SUMMARY ADDjrfiONS DEDUCTIONS Total changes approved in previous months by Owner Total approved this Month $16,487.00 TOTALS 516,487.00 NET CHANGES by Change Order $16,437.00 (Attach explanation rfamount cet4y7ed di�ersfrom the amormt applied Initial al/figwes an this Application and onthe Combizzation Sheet that me changed to conform with the arnounl certified) ARCHITECT: By Data. This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor armed nerera issuance, payment and acceptance of payment are w thoul prejudice to any rights of the Owner or Contractor under this Contract. CONTINUATION SHEET PAGE t W2 PAGES ALA Document 0702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing APPLICATION NO: FATAL Contractor's signed ceailication is attached APPLICATION DATE. 10/162020 In tabulations below, amounts are stated to the cent. PERIOD TO: 10/1612020 Use Column I on Contracts where variable retainalIe forlinc items may apply. ARCi-=CTS PROJECT NO: A 8 C D E F O H 1 1 NO, TY Proviom Y TbisPoiod D PTl N 5rwow _ SCHWULED VALUE WOKKCOMWPL E ED MKIMRIALS PRESENTLY STORED (NOTIN DORE) TOTAL COMPLETED AND STORED TO DATE (D+E +F) % (G >C) BALK TO FINISH (C -G) R EC A E (IFVARIAHLE RATE) F OA PREVIOUS APPLICATION (D +E) HISPERIOD 1 3200 SY 2400 SY 700SY Parkirg Lot Reconstruction $106,176.00 $79,632.00 523,226.00 Sica-858.00 97% $3318.00 50.00 2 147 SY 147SY T Wide Valley Gutter 58348.13 $9348.13 S8,348.13 100% 30.00 SO.00 3 377LF 377LF 6 "Curb and Gutter 59,176.18 $9,176.18 $9,176.18 100% 30.00 50.00 4 176SY 176SY 14CY 4' Sldewalk remove and replace S9,199.52 $9,199.52 S731.78 S9931.30 108% ($731.78 ) $0.00 5 1 4EA 4EA 51dewalk Drain SI,486.36 $1,486.36 $1,482.60 $2.968.96 200% (51.482.60) 50.00 6 SO CY 56CY Base Repair $3,276.50 $4,062.86 $4,062.86 1 124% ($786.36) SO.00 7 223D LF II15LF 4 "WititeStripping $557.50 5278.75 $278.75 $557.50 1 100% 50.00 50.00 8 3 E Handiap5ymbol 5157.59 $157.59 5157.59 100% 30,00 SO.00 9 4EA 4EA Adjust Water Valves to Grade S85934 $859.84 5859.84 100% 50.00 50.00 10 70 LF 70 LF 2 "PVCSch 40 $961.70 $861.70 $561.70 100% 50.00 50.00 11 72 SY 72 SY DumpswrPad $4,040.64 54,040.64 $4,040.64 100% 80.00 SO-00 12 1 LS 1 LS Mobilization $26.555.34 $26.555.34 $26,55534 100% SO.00 SO.DO 13 1 L Project Allowance $13,147.00 $0.00 $0.00 0% $13.147.00 50.00 14 1 150 LF 150 IF Pipe Underdrain @ $2020/LF $3,030.00 $3,030.00 S3.030.00 100% $0.00 sD_Do 15 366 CY 366 CY Filter fabric, spread, compact and testa eate $13,810.00 $12.810.00 312,810.00 100% $0.00 $0 -00 GRANDTOTALS $199,682.30 5144,501.32 $41,716.72 $0.00 $186,218.04 93% $13.46416 50.00 CONTRACTOR/SUPPLIER Stronghand LLC Proposed Price: Approved Change Orders (+ or -): Revised Contract Amount: Value of Work Performed to Date: Value of Material Stored to Date: TOTAL: Less: 5% Retainage: Amount Paid to Date: Balance Due This Request: Subcontractor Partial Lien Release DATE 10/16/2020 PROJECT Old Central Parking Lot The undersigned hereby certifies that the amounts Earned and Due the undersigned from Stronghand LLC., for all material and supplies furnished, and labor and service of every nature performed by the undersigned for use on or In connection with the above named Project: 1. Has been paid in full (except amount due as listed above) through the above mentioned date, and: 2. The undersigned hereby warrants that the premises of the above job cannot be made subject to any valid lien or claim by anyone who furnished material, supplies, labor, or services to the undersigned for use in the above named Project, and: 3. The undersigned hereby waves any and all claims whatsoever kind or nature against the above mentioned Owner and Contractor, the building(s) improvements or Project, the land on which same is located for any labor, materials, or supplies furnished or services performed through the above mentioned date. This release is given in order to induce payment in the amount above upon completion of proposed work, and upon receipt of the amount due, this release Is recorded, becomes valid, enforceable, and In full effect. Executed this /s/ /k day of ®40 -4 2020 State of OK County or -% 4- Title: Contractor /Supplier: g;rn J" LL'C. Subscribed and sworn before me this day of OC tJ" ex— , 2020 State of a(vL & County of rj� S�C' Notary Public ..Q Commission Expires ! p a-oa.� I MLAHRA BYRNE Notery Pubtic, State of Oklahoma commission # 16009022 Y Commission ExPires 09 -16 -2024 4 CLAIM OR INVOICE AFFIDAVIT STATE OF OKLAHOMA ) )SS COUNTY OF Tulsa } The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct. Affiant fiurther states that the (work, services or materials) as shown by this Invoice or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders or requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer, or employee of the State, County, or City of money or any other thing of value to obtain payment or the award of this contract. Stronghand LLC 1z Contractor or Supplier Subscribed and sworn to before me this 20th day of October ; 2020 . Notary Public Commission # 16009022 My Commission Expires: 9116124 Architect, Engineer or other Supervisory Official Subscribed and sworn to before me this day of , Notary Public Commission fi My Commission Expires: NOTE: Strike out words not appropriate and sign appropriate signature line. Architect, Engineer approval is not required for Contractor or Supplier Affidavit. CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN Prole Owner Contractor Project: Old Central Parking Lot Project Name: Stronghand LLC Address: 200 South Main Owasso OK 74055 city State Zip Code Owner: City of Owasso TO ALL WHOM IT MAY CONCERN: Address: 1111 N 4th St Broken Arrow, OK 74134 City Contractor Licence: stale Zip Code Contract Date: 12/ 5 /2019 For good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and all liens, claims, and rights to liens against the above - mentioned project, and any and all other property owned by or the title to which is In the name of the above - referenced Owner and against any and all funds of the Owner appropriated or available for the construction of said project, and any and all warrants drawn upon or issued against any such funds or monies, which the undersigned Contractor may have or may hereafter acquire or possess as a result of the furnishing of labor, materials, and /or equipment, and the performance of Work by the Contractor on or in connection with said project, whether under and pursuant to the above - mentioned contract between the Contractor and the Owner pertaining to said project or otherwise, and which said liens, claims or rights of lien may arise and exist. The undersigned further hereby acknowledges that the sum of Nine thousand three hundred ten &90/100 Dollars ($9,310.90 ) Constitutes the entire unpaid balance due the undersigned in connection with said project whether under said contract or otherwise and that the payment of said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens, claims, and demands which the Contractor may have or assert against the Owner In connection with said contract or project. Witnes to Signature: Dated this %G'day of V4 202D �{v r 141re/ GLC ontractor By: Title: Page 1 of 1 TO: FROM: SUBJECT: DATE: iv, 14"L eff Mel WMI The Honorable Mayor and City Council Earl Farris Project Administrator Acceptance of Infrastructure Improvements at Jim Glover Jeep Phase II October 30, 2020 The subject commercial development is located at 10505 North Owasso Expressway. Public infrastructure improvements consist of a concrete approach, stormwater and sanitary sewer infrastructure, including all appurtenances. FINAL INSPECTIONS: Final inspections for the infrastructure components were completed in October 2020, by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor and design engineer have supplied the necessary two -year maintenance bond and required as -built drawing. RECOMMENDATION: Staff recommends acceptance of the following public infrastructure improvements at Jim Glover Jeep Phase II, located at 10505 North Owasso Expressway: a concrete approach, stormwater and sanitary sewer infrastructure, including all appurtenances. ATTACHMENTS: Location Map City Attorney bond approval letter and copy of bonds I ,t Ooih St N Glover Phase II .Rr ,461t �'fS1'i A� ,urn -a �1 "1 -r 1" = 274 ft Location Map 10/15/2020 5i `R rl 1. NH b R M4 C W11p' This map may represents a visual display of related geographic information. Data provided hereon is not guarantee of acutual field conditions. To be sure of complete accuracy, please contact the responsible staf #for most up -to -date information. Farris, Earl From: Lombardi, Julie Sent: Monday, September 28, 2020 6:04 PM To: Hancock, Brandon Cc: Farris, Earl Subject: RE: Jim Glover Phase II Bonds (For Review) Brandon, I have reviewed the Glover maintenance bonds for the storm sewer and the north side driveway entrance at your request. The attorneys -in -fact are authorized on both bonds, both sureties are licensed to do business in Oklahoma, and the amount of each bond is well within the sureties' underwriting limitations. Therefore, the bonds are approved. Julie Lombardi Julie Trout Lom6ar& City Attorney City of Owasso PO Box 180 200 S Main St Owasso, OK 74055 Phone: 918-376-1511 Fax 918 - 376 -1599 Email: ilombardit?acityofowasso.com www.cityofowasso.com sd People • REAL Character • REAL Community From: Hancock, Brandon Sent: Monday, September 28, 2020 5:21 PM To: Lombardi, Julie <JLombardi @CityOfOwasso.com> Cc: Farris, Earl <efarris @CityOfOwasso.com> Subject: Jim Glover Phase II Bonds (For Review) Julie- Could you please review these bonds and Reply all to this email with your findings. I appreciate your assistance as always. Thank you, Brandon Hancock, CPII 1 Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: 0789956 KNOW ALL MEN BY THESE PRESENTS, That we Thompson Construction Inc. as Principal (Developer and Contractor), and MARCO National Insurance Company as Surely, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal surn of Ninety Seven Thousand One Hundred Forty Nine Dollars ($97,149.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEARS after final approval of the Jim Glover Jeep Addition located at 10505 N Owasso Expy, Owasso OK. 74055 Storm Sewer Adjustments and Additions, Trickle Channel and Head Walls, Sanitary Sewer Adjustments and Extension, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: September 28, 2020 Thompson C99struction Inc., Principal HARCO Wa onal I s ranc mpa , Surety COY: Attorney -in -Fact t', �e M. B s �. POWER OF ATTORNEY Bond$ HARCO NATIONAL INSURANCE COMPANY INTERNATIONAL FIDELITY INSURANCE COMPANY Member companies of IAT Insurance Group, Headquartered: 702 Oberlin Road, Raleigh, North Carolina 27605 KNOW ALL MEN BY THESE PRESENTS: That HARCO NATIONAL INSURANCE COMPANY, a corporation organized and existing under the laws of the Slate of Illinois, and INTERNATIONAL FIDELITY INSURANCE COMPANY, a corporation organized and existing under the laws of the Stale of New Jersey, and having their principal offices located respectively In the titles of Rolling Meadows, Illinois and Newark, Now Jersey, do hereby constitute and appoint VAUGHN GRAHAM, JR., VAUGHN P. GRAHAM, CATHY COMBS, SHELLI R. SAMSEL, STEPHEN M. POLEMAN, VICKI WILSON, TRAVIS E. BROWN, DWIGHT A. PILGRIM, J. KELLY DEER, DEBORAH L. RAPER, AUSTIN K. GREENHAW, JAMIE M. BURRIS, RYAN MATTHEW SANDERS Tulsa, OI< their true and lawful attorney(s) -in -fact to execute, seal and deliver for and on Its behalf as surety, any and all bonds and undertakings, contracts of Indemnity and other writings obligatory In the nature Ihereor, which are or may be allowed, required or permitted by law, statute, rule, regulation, contract or otherwise, and the execution of such Instrument(s) In pursuance of these presents, shall be as binding upon Ilia said HARCO NATIONAL INSURANCE COMPANY and INTERNATIONAL FIDELITY INSURANCE COMPANY, as fully and amply, to all Intents and purposes, as If Ilia same had been duly executed and acknowledged by their regularly elected officers at their principal offices. This Power or Attorney Is executed, and may be revoked, pursuant to and by authority or the By -Laws of HARCO NATIONAL INSURANCE COMPANY and INTERNATIONAL FIDELITY INSURANCE COMPANY and Is gre ruled under and by authority of the following resotullon adopted by the Board of Directors or INTERNATIONAL FIDELITY INSURANCE COMPANY at a meeting duly held on the 13th day or December, 2018 and by the Board of Directors of HARCO NATIONAL INSURANCE COMPANY at a meeting held on the 131h day of December, 2018. "RESOLVED, that (1) Ilia Chief Executive Officer, President, Executive Vice President, Senior Vice President, Vice President, or Secretary of the Corporation shall have the power to appoint, and to revoke the appointments or, Aliorneys4n -Fact or agents with power and authority as defined or limited In their respective powers of attorney, and to execute on behalf of the Corporation and aifer Ilia Corporation's seal thereto, bands, undertakings, recognlzances, contracts of Indemnity and other written obligations In the nature thereof or related thereto; and (2) any such Officers of the Corporation may appoint and revoke the appointments of Joint -conhol custodians, agents for acceptance of process, and Allomeys -in -fact with authority to execute waivers and consents on behalf of the Corporation; and (3) the signature of any such Officer of the Corporation and the Corporation's seal may be affixed by facsimile to any power of attorney or cerilncatlun given for the execution of any bond, undertaking, recognizance, contract of Indemnity or other written obligation In the nature thereat or related thereto, such signature and seals when so used whether heretofore or hereafter, being hereby adopted by the Corporation as the original signature of such officer and the original seal of the Corporation, to be valid and binding upon the Corporation with the same force and effect asthough manually affixed." IN WITNESS WHEREOF, HARCO NATIONAL INSURANCE COMPANY and INTERNATIONAL FIDELITY INSURANCE COMPANY have each executed and attested these presents on this 31 at day of December, 2018 ,,, ,..," ,• Y1N t�s lust,NN ...... fQ STATE OF NEW JERSEY STATE OF ILLINOIS ApOk9 Count of Essex Count of Cook '"I vJ'P;rn' soh y y ,SEAL '�j rata d .....1n0 ?4 Kenneth Chapman "':�v ' "'" >`v." Executive Vim President Harm National Insurance Company ••�,.. "" and International Fidelity Insurance Company On this 31st day or December, 2018 , before me came the Individual who executed the preceding Instrument, to me personally known, and, being by me duly sworn, sold he Is the therein described and authorized officerof HARCO NATIONAL INSURANCE COMPANY and INTERNATIONAL FIDELITY INSURANCE COMPANY; that Ilia seals affixed to said Instrument are the Corporate Seals of said Companies, Ilia) the said Corporate Seals and his signature were duly affixed by order of the Boards or Directors of sold Companies. rr " " " " "•�, V 0G('+ IN TESTIMONY WHEREOF, I have hereunto set my hand affixed my Official Seal, at the City of Newark, °A New Jersey the day and year first above written. ^. ..score? p y ShirelleA.Outley a Notary Public of New Jemay 'Ep6, My Commission Expires April 4, 2023 CERTIFICATION [,the undersigned officerof HARCO NATIONAL INSURANCE COMPANY and INTERNATIONAL FIDELITY INSURANCE COMPANY do hereby certify that I have compared the foregoing copy of the Power of Attorney and alfidavll, and fire copy of the Sections of the By -Laws of aald Companies as set' forth in said Power of Attorney, with the originals on Ole In the home office of said companies, and Iha( the same are correct transcripts thereof, and of the whole of the said originals, and that the said Power of Attorney has not been revoked and Is now In full force and effect. IN TESTIMONY WHEREOF, I have hereunto sal my hand on this day, A00171 Irene Martins, Assistant Secretary THOMP08 AecsrzrY CERTIFICATE OF LIABILITY INSURANCE D0912 0912812 IOD/0220 0 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the poilcy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on INC lephen M Poleman INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAYHAVE BEEN REDUCED BY PAID CLAIMS. _.- __�eU�E01j 11O1N000VER9UE . -- N4K'- - #__ ncin INSURER A:CORtlnental ins CO 36269 4SURED ; INSURER B:0410 Security Ins Co 24092 hompSan Construction, Inc. 1.1c1E 74th Place 1. e OK 7d19] COMMERCIAL OENERAL LIABILITY rMFC O nr_ee THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAYHAVE BEEN REDUCED BY PAID CLAIMS. INeR TYPEOFINSURANCE ncin wn POUCYNUMaER PC ICY FF POLICYE %P LIMITS A X COMMERCIAL OENERAL LIABILITY ; EACH OCCURRENCE S 1,000,000 CLAIMS MADE X OCCUR 6081194611 06/3112020 05l31I2021;PDARMMISESOF ELATED '" '1,000,000 16,000 EW§9N&.& ADVII4JURY S — AGGREGATE LIMIT APPLIES PER: CENL i GENERAL AGGREGATE -S YrD00,WO POLICY U MT u LOC 2,000,000 _ -_ ' PROCUCTS-COMP /OPA00 S OTHER: S AUTOMOBILE LIABILITY COAf01NEDSINOLE LIMIT _ ANYAUTO SODLLY_LJURY(Per P-msou 5 AAUTOSOOE$ULED NLY SSCC AOf _ 1 eYe1JURYIPmaccidenR S --�_-� gqIIRRFE �q�pWgEO /IUTOS ONLY RUfOe ONLY ROPERI.YDAMAGE Pat'" __ I I A X I UMBRELLA LIAR X OCCUR EACH OCCURRENCE S 7,000,000 EXCESSUAD CLAIMS -MADE 6061160911 05/31/2020 06131120211 AGGREGATE 's 7,000,000 5 DEO X RETEWONS 10x000 B WORRERSCOMPEpSATION ANDEMP LOVERS' X PE OTH- LIABILIIY Y!N ANY PRGPgqIErowraarNERrExECUnvE __ OFFICENI�1pM�pq E%CWDED) L. NIA XWS69820696 0110112020 Eft._...._._............_...._ _.._ 01/0112021 -_ _ 1,000,f106 ELEACHACCIDENf,5 OAanOetary In NHI E.L 1,008,000 R aCdicalOboO dOPE DISEASE_ yFA EMMOYEE 5_' __ ARON96 ow IELDSEAa - POLICYI-WIT 5 1,000,000 7F] DESCRIPTION OF OPERATIONS FLOCAVONS/VEHICLES IACONO 101,Addlllonal Remarks Schedule, maybe e1lecllad timers space Is matched) CITY212 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Cif Of Owasso THE EXPIRATION DATE THEREOF NOTICE WILL BE DELIVERED IN City 200 S Main ACCORDANCE WITH THE POLICY PROVISIONS. Owasso, OK 74055 AUINt _O_RIMO�REPRESENTATIVE _ ACORD 25 ( 2016103) 01089.2018 ACORD CORRORATIDN. Ail ainN }e •emevnd The ACORD name and logo are registered marks of ACORD Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No. GR47201 KNOW ALL MEN BY THESE PRESENTS, That we Metropolitan Concrete Construction, Inc. as Principal (Developer and Contractor), and Granite Re,_Inc. as Surety, are held and firmly bound unto the City of Owasso, as Obligee, in the penal sum of Twelve thousand, four hundred fifty dollars and no/100 -------- (S 12, 450.00 ) which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of 2 year(s) after final approval of the North side driveway entrance 1500 sqft. and Sidewalk with Handicap ramps West entrance to serve Jim Glover Jeep - Owasso, OK a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATIONS IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: September 21, 2020 Metropolitan Concrete Construction, Inc. Principal 1W Surety Attorney -in -Fact I / Attach Power of Attorney GRANITE RE, INC. GENERAL POWER OF ATTORNEY Know all Men by these Presents: That GRANITE RE, INC., a corporation organized and existing under the laws of the State of MINNESOTA and having Its principal office at the City of OKLAHOMA CITY In the State of OKLAHOMA does hereby constitute and appoint: TRAVIS E. BROWN; BOB RICHARDSON: STEPHEN M. POLEMAN; VAUGHN GRAHAM; J. KELLY DEER; RICH HAVERFIELD; JAMIE BURRIS; ANN HOPKINS; VAUGHN GRAHAM, JR; DEBORAH L. RAPER; MARK D. NOWELL; KYLE BRADFORD; KENT BRADFORD; DWIGHT A. PILGRIM; SHELLI R. SAMSEL; CATHY COMBS; VICKI WILSON; ROBERT JENSEN; AUSTIN K. GREENHAW; CLAYTON HOWELL; GARY LILES; RANDY D. WEBB; BOOBY JOE YOUNG; AARON WOOLSEY: CAREY L. KENNEMER Its true and lawful Attorney -In- Facts) for the following purposes, to wit: To sign Its name as surely to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all acts and things set forth In the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of Which Is hereto annexed and made a part of this Power of Attorney; and the said GRANITE RE, INC, through us, Its Board of Directors, hereby ratifies and confirms all and whatsoever the said: li TRAVIS E. BROWN; BOB RICHARDSON; STEPHEN M. POLEMAN; VAUGHN GRAHAM; J. KELLY DEER; RICH HAVERFIELD; JAMIE BURRIS; ANN HOPKINS; VAUGHN GRAHAM, JR; DEBORAH L. RAPER; MARK D. NOWELL; KYLE BRADFORD; KENT BRADFORD; DWIGHT A. PILGRIM: SHELLI R. SAMSEL; CATHY COMBS; VICKI WILSON; ROBERT)ENSEN; AUSTIN K. GREENHAW; CLAYTON HOWELL; GARY LILES; RANDY D. WEBB; BOBBYJOE YOUNG; AARON WOOLSEY, CAREY L. KENNEMER may lawfully do In the premises by virtue of these presents, In Witness Whereof, the said GRANITE RE, INC. has caused this Instrument to be sealed with Its corporate seal, duly attested by the signatures of Its President and Secretary/Treasurer, this 3,d day of January, 2020. , n'A L Kenneth D. Whittington, President STATE OF OKLAHOMA ) SS: COUNTY OF OKLAHOMA) KyIeP. McDonald, Treasurer On this 31d day of January, 2020, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and Kyle P. McDonald, Secretary /Treasurer of said Company, with both orwhom 1 am personally acquainted, who being by me severally duly sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Secretary/Treasurer of GRANITE RE, INC., the corporation described In and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed to said Power of Attorney was such corporate seal, that It was so fixed by order of the Board of Directors of said corporation, and that they signed their name thereto by like order as President and Secretary /Treasurer, respectively, of the Company. r � My Commission Expires: August 8, 2021 Commission JJ: 0 10 13 25 7 ce& . Notary Public GRANITE RE, INC. Certificate THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc„ a Minnesota Corporation, HEREBY CERTIFIES that the following resolution Is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite Re, Inc. and that said Power of Attorney has not been revoked and Is now In full force and effect. "RESOLVED, thatlthe President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint Individuals as attorneys -In -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surely bonds and other documents of similar character Issued by the Company In the course of Its business. On any Instrument making or evidencing such appointment, the signatures may be affixed by facsimile, On any Instrument conferring such authority or on any bond or undertaking of the Company, the seal, or a facsimile thereof, may be Impressed or affixed or In any other manner reproduced; provided, however, that the seal shall not be necessary to the validity of any such Instrument or undertaking." IN WI NESS WH OF t�e u d�er,slgneci a subscribed this Certificate and affixed the corporate seal of the Corporation this day af`-. I I SBA r. Kyle P. McDonald, Secretary /Treasurer GRO800 -1 sd FL4 P�oyeFGLC a<.er RGL Gwnmurvry TO: The Honorable Mayor and City Council FROM: Jason Woodruff Deputy Chief of Police SUBJECT: Supplemental Appropriation -Safe Oklahoma Grant DATE: October 30, 2020 BACKGROUND: In 2012, the Oklahoma legislature passed HB 3052, which created a grant program within the Attorney General's office, now known as the Safe Oklahoma Grant. The Attorney General was authorized to award competitive grant funds to local law enforcement agencies, specifically directed at reducing or preventing violent crime in Oklahoma communities. The Owasso Police Department (OPD) first applied for a portion of this grant funding in 2016, and received $56,770 for the 2017 Safe Oklahoma Grant. OPD was awarded $36,232 in 2018,$30,000 in 2019 and $25,000 in 2020. On October 28, 2020, OPD received notification from the Attorney General's Office that grant funds had been approved in the amount of $20,000 for the 2021 Safe Oklahoma Grant. The $20,000 grant funds will be dedicated to "paid supplemental overtime ". The paid supplemental overtime allows sworn personnel to work additional shifts, in addition to their normal scheduled duties, focusing on high crime /high activity areas through the use of directed patrols, saturation patrols, street crime operations, focused patrols during large gatherings, and clandestine narcotics operations. Since OPD began receiving this grant, the funding has allowed for the allocation of additional personnel to work during times where there is an increased risk of crime, such as the Holiday Shopping Patrol, as well as respond to specific incidents such as threats at area schools, threats at retail shopping centers, and threats against specific citizens. RECOMMENDATION: Staff recommends acceptance of the 2021 Safe Oklahoma Grant, authorization to execute the contract with the Oklahoma Attorney General's Office, and approval of a budget amendment in the General Fund, increasing the estimated revenue and the appropriation for expenditures in the Police Department budget by $20,000. ATTACHMENT: 2021 Safe Oklahoma Grant Program Contract Grant Award Notification ff- THE OFFICE OF ATTORNEY GENERAL 2021 SAFE OKLAHOMA GRANT PROGRAM CONTRACT This agreement is made between the Office of Attorney General (OAG) and the Owasso Police Department (Recipient). OAG agrees to provide funding to Recipient for the purposes provided in Appendix A of this contract and in accordance with the terms and conditions provided in this contract. Recipient agrees to carry out the purposes for funding provided in Appendix A timely and in good faith and to abide by all terms and conditions of this contract. 1. AMOUNT AND PURPOSE OF FUNDS a. OAG is providing $20,000.00 to Recipient for overtime funds to target violent crime. The terms of use for the funds are more fully described in Appendix A. 2. AVAILABILITY OF FUNDS a. Payment pursuant to this contract is to be made only from monies appropriated to the Office of Attorney General (OAG) by the Oklahoma Legislature for the Safe Oklahoma Grant Program established in Title 74, Section 20k of Oklahoma Statutes. Notwithstanding any other provisions, payments to the Recipient by OAG are contingent upon sufficient appropriations being made by the Oklahoma Legislature. We may terminate our obligation under this contract if sufficient appropriations are not made available by the Legislature. OAG may take any action necessary in accord with such determination. 3. TERM OF CONTRACT a. The term of the contract begins the date that funds are received by the Recipient. b. The term of this contract shall expire twelve (12) months from the date of a receipt of funds unless otherwise agreed in Appendix A or an extension is granted by OAG in writing. The date of receipt of funds by Recipient shall be used as a time reference date for purposes of reporting. 2021 Safe Oklahoma Grant Award c. If the funds are not fully spent by the expiration of this contract, Recipient shall return all unencumbered funds to OAG, unless an extension is granted by OAG in writing. 4. MODIFICATION AMENDMENT a. This contract is subject to such modification as may be required by law or regulation. Any such modification may be done unilaterally by OAG. b. Revisions to the contract and any attachment in Appendix A, which is part of this contract, must be approved in writing in advance by OAG. c. A waiver by OAG to any provision in this contract must be signed and in writing by OAG. 5. OAG PERFORMANCE a. In accordance with the terms of this contract, the OAG will provide funding for the project up to the total amount detailed in Appendix A. Funding will be dispersed only upon receipt of an invoice received by OAG from Recipient for the full amount of the awarded funds. 6. RECIPIENT PERFORMANCE a. Recipient agrees to perform those duties, obligations and representations contained in this contract and Appendix A, and to be bound by the provisions of this contract and Appendix A, and all amendments thereto, which were submitted to OAG. b. In no event shall any subcontract or subcontractor of the Recipient incur obligation on the part of OAG or beyond the terms of Appendix A of this contract. c. Recipient shall commence implementation of the project described in Appendix A within sixty (60) days from the date of receipt of funds unless otherwise agreed to in Appendix A or in writing by OAG. d. Recipient agrees to cooperate with, and provide information to, any third -party evaluator for the purpose of tracking results of the Safe Oklahoma Grant Program. 7. FUNDING TO RECIPIENT a. Funding will be dispersed only upon receipt of an invoice received by OAG from Recipient for the full amount of the awarded funds. b. Funds made available shall be used only for the purposes and expenses approved by OAG under this contract. These funds are distributed to Recipient who shall be responsible for the payment of all expenses incurred by Recipient in performing 2021 Safe Oklahoma Grant Award under this contract. The funds provided to the Recipient shall be expended only for expenses incurred during the tern of this contract as specified in Appendix A and shall not be expended for expenses incurred prior to, or after, the term of this contract. c. Funds made available to Recipient under this grant shall be used to supplement, and not supplant, other funds expended to carry out activities of the Recipient. 8. EMPLOYEE BENEFITS a. Recipient acknowledges that the grant funds used to pay overtime are to pay for time worked and not to be used to pay the associated benefits an employee is entitled to in addition to payment for overtime hours worked. b. Recipient has full responsibility for the payment of Workers' Compensation insurance, unemployment insurance, social security, State and federal income tax, salaries, benefits, and any other obligations required by law for its employees. c. The parties intend that each shall be responsible for its own intentional and negligent acts or omissions to act. OAG shall not be responsible for the acts and omissions to act of Recipient or any of Recipient's subcontractors or vendors. 9. CERTIFICATIONS BY RECIPIENT a. Recipient expressly agrees to be solely responsible to ensure that the use of monies received under this contract complies with all federal, State and local statutes, regulations and other legal authority, including any laws relating to nondiscrimination, equal opportunity, and labor standards. 10. NO- CONFLICT COVENANT a. Recipient covenants that no officers or employees of recipient have any interest, direct or indirect, and that none shall acquire any such interest during their tenure that would conflict with the full and complete execution of this contract. Recipient further covenants that no employee of OAG received anything of value in connection to this contract. 11. NON - COLLUSION a. OAG and Recipient certify that neither has been a party to any collusion among applicants to the Safe Oklahoma Grant Program, collusion with any state official or employee in the awarding of this grant, or in any discussions with any applicants or state officials concerning the exchange of anything of value for special consideration in awarding this grant. 2021 Safe Oklahoma Grant Award b. Recipient has not paid, given or donated or agreed to pay, give or donate to any officer or employee of the State of Oklahoma any money or other thing of value, directly or indirectly, in the procuring of this contract. c. No person who has been involved in any manner in the development of this contract while employed by the State of Oklahoma will be employed to fulfill any of the services provided for under this contract. 12. PUBLICATIONS AND OTHER MATERIALS a. Any material produced in whole or in part as a result of this contract maybe subject to the Open Records Act of Oklahoma. OAG shall have authority to publish, disclose, distribute and otherwise use any reports, data or other materials prepared under this contract. 13. PROCUREMENT a. Recipient agrees and is responsible for ensuring that procurement, management, and disposition of property acquired with contract funds shall be governed by any applicable federal and State laws, including any competitive bidding requirements and requirements for the accounting of public funds. 14. RECORDS, REPORTS, DOCUMENTATION a. Recipient shall provide a Quarterly Report every three (3) months to OAG of funds dispersed during the term of this contract and a report detailing the progress of the project. The reporting period shall commence on the date of the receipt of funds. Reports shall be due within two (2) weeks of the end of the reporting period. The reports shall include, but not be limited to, the following information: i. A detailed itemization of the funds spent during the three (3) month reporting period (including the attachment of supporting financial documents to the report); ii. An explanation of what was funded under item i. above; iii. The remaining balance of the funds provided under this contract; iv. An explanation of measurement and evaluation tools used to track progress and results; v. An explanation of any observed change in violent crime rates or trends as a result of this project; and vi. A brief narrative of the results, successes, and other observations from this reporting period. b. The Recipient shall maintain records and accounts, including property, personnel, and financial records that properly account for all project funds. Recipient shall make these records available to OAG upon request. 2021 Safe Oklahoma Grant Award c. Recipient shall keep and maintain appropriate books and records reflecting the services performed and costs and expenses incurred in connection with its performance of this contract for a period of five (5) years from the ending date of this contract. Upon reasonable notice, OAG, the State Auditor's Office, the State Purchasing Director, or their representatives, shall be entitled to access any books, records, and other documents and items directly pertaining to the project funds for purpose of audit and examination, at Recipients premises during normal business hours. In the event any audit, litigation, or other action involving these pertinent records is started before the end of the five (5) year period, the Recipient agrees to retain these records until all issues arising out of the action are resolved or until the end of the five (5) year period, whichever is later. d. Recipient shall provide any status updates during the term of this contract to OAG upon request. 15. CLOSING OUT OF CONTRACT a. Recipient shall promptly return to OAG any funds received under this contract that are not expended for the agreed purposes under this contract in Appendix A. b. Recipient shall submit any closeout documents showing proof of completion of the terms of this contract to OAG. c. Recipient agrees to provide any additional information required by OAG after the expiration of this contract for the purpose of showing completion and results of the project. 16. INTERPRETATION, REMEDIES, VENUE, CHOICE OF LAW a. This contract shall be construed and interpreted pursuant to Oklahoma law. b. Venue for any disagreement or cause of action arising under this contract shall be Oklahoma County, Oklahoma. 17. TERMINATION OR SUSPENSION a. This contract may be terminated or suspended in whole or in part at any time by written agreement of the parties. b. This contract may be terminated or suspended by OAG in whole or in part, for cause, after notice and an opportunity for Recipient to present reasons why such action should not be taken. Grounds for cause include, but are not limited to: i. Recipient fails to commence implementation of the terms of this contract within 60 days or as otherwise agreed in writing or in Appendix A. 2021 Safe Oklahoma Grant Award ii. Recipient fails to comply with the terms of this contractor with any applicable laws or regulations or is unduly dilatory in executing its commitments under this contract. iii. Purposes for the funds have not been or will not be fulfilled or would be illegal to carry out. iv. The Recipient has submitted incorrect or incomplete documentation pertaining to this contract. c. In the event of termination or suspension, Recipient shall be entitled to payment for otherwise valid and allowable obligations incurred in good faith prior to notice of termination or suspension. 18. SEVERABILITY a. If any provision of this contract is held invalid by any court of competent jurisdiction, such invalidity does not affect any other provision of this contract that can be given effect. 19. POINT OF CONTACT a. Correspondence and contact to the OAG shall be made through the primary and secondary contact persons listed below: Primary Contact Name: Marie Schuble Secondary Contact Name: Lori Carter Title: Assistant Attorney General Title: Director of Legislative Affairs Phone Number: (405) 522 -2887 Phone Number: (405) 522 -4744 Email: marie.schublena oag ok.gov Email: lori.carterl7n oae.ok.gov Agreed to the day of 2021. Chief Scott Chambless, Owasso Police Department Warren Lehr, City Manager, City of Owasso Dawn Cash First Assistant Attorney General, Oklahoma Office of Attorney General 2021 Safe Oklahoma Grant Award APPENDIX A — Purposes of Funding City of Owasso Police Department Appendix A must include a copy of the Recipient's itemized budget for the project with of all items /labor /services to be purchased with funds, and provide descriptions and overviews of the activities planned. These documents are attached to this contract and incorporated into the terms and requirements of this contract. Funding is provided solely for the purposes in Appendix A and shall be spent solely on items in Appendix A. Funds awarded: $20,000.00 Purpose: Overtime (Please attached an itemized budget as described above) 2021 Safe Oklahoma Grant Award li7 OFFICE OF ATTORNEY GENERAL STATE OF OKLAHOMA October 22, 2020 Chief of Police Scott Chambless Owasso Police Department 1 I 1 N. Main Owasso, OK 74055 Dear Chief Chambless, Thank you for your application to the Attorney General's Safe Oklahoma Grant Program. I am pleased to announce that the Owasso Police Department will be awarded $20,000.00 for overtime funds to target violent crime. We are pleased your community is taking advantage of this opportunity. Past grantees have proven their efforts to combat violent crime in their communities with the support of this program's funding, and we are proud to partner with you to help achieve the same goal. Thank you for your commitment to making your community and our state safe. We look forward to working with the Owasso Police Department, and again, congratulations on your award for the Safe Oklahoma Grant. Sincerely, blowVV4U Mike Hunter Oklahoma Attorney General 313 N.E. 2 1 s Si= • Or HOMA Q , OK 73105 • (405) 521 -3921 • Fax: (405) 521 -6246 A• is recycled paper 60AS-5V pERL P&W&-REAL Chan r-REAL Ccmmwpy TO: The Honorable Mayor and City Council FROM: Linda Jones, Finance Director SUBJECT: Acceptance of Coronavirus Aid, Relief and Economic Security (CARES) Act, COVID -19 funds DATE: October 30, 2020 BACKGROUND: The City has received $2,848,653.90 from the State of Oklahoma, $74,988.02 from Tulsa County, and $39,058.67 from the Federal Government in CARES Act, COVID -19 funds. On June 16, 2020, the City Council approved a FY 2019 -2020 Budget amendment to include $490,000 in County and State COVID -19 funding. All of the currently awarded Federal and State CARES Act funds have been received. City staff is still submitting eligible COVID -19 expenses to the County for reimbursement until December 31, 2020. In order to expend the awarded CARES Act, COVID -19 funds, a budget amendment in the amount of $2,500,000 is necessary. RECOMMENDATION: Staff recommends approval of a budget amendment in the General Fund, increasing the estimated revenues and the appropriation for expenditures by $2,500,000. CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 10/24/20 Department Payroll Expenses Total Expenses 105 Municipal Court 14,402.45 16,079.12 110 Managerial 22,191.91 26,901.01 120 Finance 20,880.93 25,295.87 130 Human Resources 9,387.03 11,368.15 160 Community Development 18,769.14 22,742.36 170 Engineering 19,462.53 23,493.27 175 Information Systems 17,701.34 21,473.50 181 Support Services 9,378.87 11,231.38 190 Cemetery 1,200.00 1,467.72 201 Police Grant Overtime 4,082.80 4,138.46 201 Police -COPS Grant 3,452.50 4,128.62 215 Central Dispatch 28,760.29 34,652.53 221 Animal Control 4,183.96 4,970.33 250 Fire Safer Grant 27,839.62 33,333.83 280 Emergency Preparedness 2,307.69 2,822.55 370 Stormwater /ROW Maint. 6,033.47 7,307.90 515 Park Maintenance 7,423.36 8,956.38 520 Culture /Recreation 9,902.55 11,971.94 550 Community- Senior Center 6,023.12 6,918.56 580 Historical Museum 745.60 838.06 710 Economic Development 4,598.31 5,578.20 General Fund Total 238,727.47 285 669 74 185 Garage Fund Total 7,97&71 _?,671 06 255 Ambulance Fund Total 553.85 622.53 250 Fire Fund 37 Total 175,394.23 208 824.79 201 Police Fund 38 Total 183,117.68 214,087.72 300 Streets Fund 39 Total 19,836.95 24,009.57 370 Stormwater Fund 27 Total 4,686.99 5,696.97 150 Worker's Compensation Total 2,361.51 2,812.53 720 Strong Neighborhoods Total 4,743,11 5,657.07 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 10/29/20 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL VSP ADMIN FEES ADMIN FEES VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 41,136.97 86,879.86 50,258.95 28, 360.32 206,636.10 2,592.80 7,142.64 9,735.44 63.09 1,388.15 1,451.24 217,822.78 O K L A H O M A DEPANTMENF OF ENYIEOIIMENGE OUAUTY SCOTT A. THOMPSON KEVIN STITT Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor October 6, 2020 Mr. Roger Stevens, Public Works Director City of Owasso P.O. Box 160, 301 West 2nd Ave Owasso, Oklahoma 74055 Re: Permit No. SL000072200632 Theissen North Land Sanitary Sewer Line Extension Facility No. S -21310 Dear Mr. Stevens: Enclosed is Permit No. SL000072200632 for the construction of 1,711 linear feet of twelve (12) inch PVC sanitary sewer line and all appurtenances to serve the Theissen North Land, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on October 6, 2020. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our files. Respectfully, i Qusay R. Kabariti, P.E. Construction Permit Section Water Quality Division QRK/RC /md Enclosure c: Debbie Nichols, Regional Manager, DEQ TULSA DEQ OFFICE Malek E. Elkhoury, P.E., Khoury Engineering, Inc. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 please recycle CJ P" O K L A H O M A DEPARTMENT OF ENVIRONMENTAL OUANTY SCOTT A. T N Executive Director rector OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY PERMIT TO CONSTRUCT October 6, 2020 KEVIN STITT Governor PERMIT No.SL000072200632 SEWER LINES FACILITY No. S•21310 Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 1,711 linear feet of twelve (12) inch PVC sanitary sewer line and all appurtenances to serve the Theissen North Land, located in Section 4, T -21 -N, R -14 -E, Tulsa County, Oklahoma, in accordance with the plans approved October 6, 2020. By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance with the "Oklahoma Pollutant Discharge Elimination System Standards - OPDES' (OAC 252:606) rules and to comply with the state certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) 2) 3) 4) 5) 6) 7) That the recipient of the permit is responsible that the project receives supervision and inspection by competent and qualified personnel. That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with OAC 252:656- 5- 4(c)(3) of the standards for Water Pollution Control Facility Construction. That tests will be conducted as necessary to insure that the construction of the sewer lines will prevent excessive infiltration and that the leakage will not exceed 10 gallons per inch of pipe diameter per mile per day. That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. That the permittee will take steps to assure that the connection of house services to the sewers is done in such a manner that the functioning of the sewers will not be impaired and that earth and ground water will be excluded from the sewers when the connection is completed. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 please recycle 0 0 K L A H 0 M A eEPARNENY Of ENVIRONMENTAL OUAIIIY SCOTT A.THOMPSON KEVIN STITT Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Governor PERMIT No.SL000072200632 61XTJ— MWl1Ky FACILITY No. S -21310 PERMIT TO CONSTRUCT 8) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. 9) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this Department will be notified in writing of any sale or transfer of ownership of these facilities. 10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 11) That the permittee is required to inform the developer /builder that a DEQ Storm Water Construction Permit is required for a construction site that will disturb one (1) acre or more in accordance with OPDES, 27A O.S. 2 -6 -201 et. seq. For information or a copy of the GENERAL PERMIT (OKR10) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent (NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City, OK 73101 -1677 or by phone at (405) 702 -8100. 12) That all manholes shall be constructed in accordance with the standards for Water Pollution Control Facility Construction (OAC 252:656 -5 -3), as adopted by the Oklahoma Department of Environmental Quality. 13) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Water Pollution Control Facility Construction OAC 252:656- 5- 4(c)(1) and OAC 252:656- 5- 4(c)(2), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested using the ASTM air test procedure with no detectable leakage prior to backfilling, in accordance with the standards for Water Pollution Control Facility Construction OAC 252:656-5 - 4(c)(3). Failure to appeal the conditions of this permit in writing within 30 days from the date of issue will constitute acceptance of the permit and all conditions and provisions. 3�s Ca40- Rocky Chen, P.E., Engineering Manager, Construction Permit Section 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMACITY, OKLAHOMA 73101 -1677 please recycle 0