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Home My WebLink About2020.11.17_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK TUESDAY, NOVEMBER 17, 2020 - 6:30 PM 1. Call to Order Chair Bill Bush 2. Roll Call AGENDA RECEIVED NOV 13 2020 a�S City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - November 3, 2020, and November 10, 2020, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report- pay period ending date November 7, 2020 • Monthly Budget Status Report - October 2020 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and the Agenda posted at City Hall, 200 South Main Street at 6:00 pm on Friday, November 13, 2020. M. Stevens, City The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cityofowosso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING Tuesday, November 3, 2020 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, November 3, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, October 30, 2020. 1. Call to Order Chair Bill Bush called the meeting to order at 6:56 pm. 2. Roll Call Present Chair- Bill Bush Vice Chair - Kelly Lewis Trustee - Chris Kelley Trustee - Lyndell Dunn A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi Absent Trustee - Doug Bonebrake 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes of the October 20, 2020, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda, as presented, with claims totaling $801,970.73. YEA: Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report -pay period ending date October 24, 2020 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Works Authority November 3, 2020 Page 2 9. Adjournment Mr. Kelley moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 4 -0 and the meeting adjourned at 6:57 pm. Bill Bush, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, November 10, 2020 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, November 10, 2020, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, November 6, 2020. 1. Call to Order /Roll Call Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Bill Bush None Vice Mayor /Vice Chair - Kelly Lewis Councilor /Trustee - Chris Kelley Councilor /Trustee - Doug Bonebrake (leaves meeting at 7:04pm) Councilor /Trustee - Lyndell Dunn A quorum was declared present. Mayor Bush announced that Councilor Bonebrake will need to leave the meeting early and moved items #6 and #4 to the beginning of the meeting. 6. Discussion relating to the COVID -19 Pandemic and local public health issues Warren Lehr presented the item and discussion was held. 4. Discussion relating to the sale of surplus city property located at the northeast corner of East 96th Street North and Mingo Road (Bailey Creek) Julie Lombardi presented the item and discussion was held. It was further explained this item would be placed on the November 17, 2020, City Council agenda for consideration and action. 2. Discussion relating to a final plat for 1.51 acres, located at 13311 East 116th Street North (Tommy's Car Wash) Alexa Beemer presented the item, explaining this item would be placed on the November 17, 2020, City Council agenda for consideration and action. 3. Discussion relating to bids received for the Wastewater Treatment Plant and Main Lift Station Expansion Project Roger Stevens presented the item and discussion was held. It was further explained this item would be placed on the December 1, 2020, OPWA agenda for consideration and action. Councilor Bonebrake leaves the meeting. 5. Discussion relating to the dissolution of the Owasso Public Golf Authority Julie Lombardi and Warren Lehr presented the item and discussion was held. 7. Discussion relating to City Manager items Warren Lehr A. Citizen appointment to the Board of Adjustment B. Monthly sales tax report C. City /Authority Manager report Mr. Lehr presented Item A and discussion was held. It was further explained an item would be listed on the November 17, 2020, City Council agenda for consideration and action. Linda Jones presented Item B and discussion was held. Under Item C, Mr. Lehr reported on community activities recognizing military Veterans and discussion as held. Owasso Ciiy Council, OPWA & OPGA November 10, 2020 Page 2 S. City Councilor/Trustee comments and inquiries None 9. Adjournment The meeting adjourned at 7:20 pm. Bill Bush, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 11/17/2020 Fund Vendor Name Payable Description Payment Amount 61 OPWA AMERICAN MUNICIPAL SERVICES LTD COLLECTION SERVICES $100.13 OPWA -Total LABOR/OVERHEAD CHARGE - $100.13 AEP IPSO ELECTRIC USE $1,093.50 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - OCT, $64.72 CITY GARAGE LABOR/OVERHEAD CHARGE- $165.33 FLEETCOR TECHNOLOGIES N $1,860.21 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - OCT, 2 $37.51 JPMORGAN CHASE BANK ANCHOR - SUPPLIES $2.52 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $14.15 JPMORGAN CHASE BANK MAXWELL -LEVEL $198.87 JPMORGAN CHASE BANK OWASSO CHAMBER -FEE $20.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $27.98 JPMORGAN CHASE BANK SHERWIN - SUPPLIES $40.27 JPMORGAN CHASE BANK STAPLES - SUPPLIES $88.98 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $285.01 TREASURER PETTY CASH NOTARY FILING -GRANT $10.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $64.70 OPWA ADMINISTRATION -Total $2,133.54 AEP /PSO ELECTRIC USE $117.54 CITY GARAGE LABOR/OVERHEAD CHARGE- $410.17 N HOLLON FIRE PROTECTION ANNUAL FIRE EXTINGUISHER $61.00 JPMORGAN CHASE BANK FREEDOM - PICKUP FEE $100.00 JPMORGAN CHASE BANK NEXTCARE- VACCINES $200.00 JPMORGAN CHASE BANK TERRACYCLE -SVC $1,320.00 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FE $2,628.31 UNIFIRST HOLDINGS LP UNIFORM SERVICE $38.40 RECYCLE CENTER -Total $4,875.42 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES -OCT, $2,677.69 CITY GARAGE LABOR/OVERHEAD CHARGE - $5,524.17 N CITY GARAGE VEH PARTS PURCHASED - $1,441.62 OCT FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - OCT, 2 $1,860.21 HOLLON FIRE PROTECTION ANNUAL FIRE EXTINGUISHER $145.00 JPMORGAN CHASE BANK BUMP2BUMP- FILTERS $110.38 JPMORGAN CHASE BANK BUMP2BUMP -OIL FILTER/ $127.48 JPMORGAN CHASE BANK BUMP2BUMP -PARTS $199.70 JPMORGAN CHASE BANK BUMP213UMP- SUPPLIES $140.12 JPMORGAN CHASE BANK C3 -HOSES $104.79 JPMORGAN CHASE BANK COVANTA -REF TIP FEE $11,559.66 JPMORGAN CHASE BANK CUMMINS -AIR COMPRESSO $1,840.54 1 Fund 61 OPWA Claims List - 11/1712020 Vendor Name Payable Description Payment Amount JPMORGAN CHASE BANK FLEETPRIDE- ANTIFREEZE $84.00 JPMORGAN CHASE BANK FROST OIL - ANTIFREEZE $653.42 JPMORGAN CHASE BANK FROST OIL - GREASE $162.86 JPMORGAN CHASE BANK KIMS INTL- FITTINGS $104.64 JPMORGAN CHASE BANK KIMS -AIR GAUGE $45.52 JPMORGAN CHASE BANK KIMS- SUPPLIES $217.71 JPMORGAN CHASE BANK LOWES -PARTS $7.06 JPMORGAN CHASE BANK MHC -PARTS $285.22 JPMORGAN CHASE BANK MHC- REPAIRS $9,282.31 JPMORGAN CHASE BANK OCT EQUIP - BATTERY $232.00 JPMORGAN CHASE BANK OK PUB SFTY -LIC RENEW $58.76 JPMORGAN CHASE BANK OK PUB SFTY -RENEW FEE $58.76 JPMORGAN CHASE BANK PTG- FILTERS $153.89 JPMORGAN CHASE BANK SEMI TRUCK -WASH $205.00 JPMORGAN CHASE BANK SOUTH TRAILERS - CYLIND $806.11 JPMORGAN CHASE BANK STEVE'S WHLSE -TOOLS $365.76 JPMORGAN CHASE BANK UNITED ENGINES -PARTS $387.98 JPMORGAN CHASE BANK UNITED ENGINES - SUPPLI $120.00 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FE $2,886.70 JPMORGAN CHASE BANK WELDON- SUPPLIES $20.45 UNIFIRST HOLDINGS LP UNIFORM SERVICE $128.45 REFUSE COLLECTIONS -Total $41,997.96 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $1,188.94 INC UTILITY BILLING -Total $1,188.94 AEP /PSO ELECTRIC USE $4,523.26 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - OCT, $167.83 CITY GARAGE LABOR/OVERHEAD CHARGE - $1,378.50 N CITY GARAGE VEH PARTS PURCHASED - $381.05 OCT FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - OCT, 2 $276.18 HOLLON FIRE PROTECTION ANNUAL FIRE EXTINGUISHER $151.50 JPMORGAN CHASE BANK ATWOODS -JACKS $89.98 JPMORGAN CHASE BANK COMM POWER- SUPPLIES $760.30 JPMORGAN CHASE BANK CORE &MAIN -FLAGS $100.00 JPMORGAN CHASE BANK CORE &MAIN -HOSES $200.00 JPMORGAN CHASE BANK CORE &MAIN- SUPPLIES $123.87 JPMORGAN CHASE BANK CORE &MIAN - SUPPLIES $29.19 JPMORGAN CHASE BANK FASTENAL -PARTS $36.59 JPMORGAN CHASE BANK FASTENAL- REFUND ($40.79) JPMORGAN CHASE BANK FASTENAL -TOOLS $77.42 2 Fund 61 Claims List - 11/17/2020 Vendor Name Payable Description Payment Amount OPWA JPMORGAN CHASE BANK LOCKE -PARTS $22.13 JPMORGAN CHASE BANK LOWES- DEHUMIDIFIER $299.00 JPMORGAN CHASE BANK LOWES -TAP SAW $34.96 JPMORGAN CHASE BANK OREILLY - ANTIFREEZE $65.94 JPMORGAN CHASE BANK OREILLY- REFUND ($35.94) JPMORGAN CHASE BANK OREILLY- SUPPLIES $10.99 JPMORGAN CHASE BANK TIMMONS -FUEL $926.98 OMEGA RAIL MANAGEMENT, INC. FEE $530.45 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $229.52 UNIFIRST HOLDINGS LP UNIFORM SERVICE $112.72 UNITED RENTALS NORTH AMERICA INC PIONEER TRAILER MOUNTED 4 $40,943.79 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $665.37 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $202.87 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER COLLECTIONS -Total $52,343.68 AEP /PSO ELECTRIC USE $23,379.09 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - OCT, $8.49 CITY GARAGE LABOR/OVERHEAD CHARGE - $1,064.42 N CITY GARAGE VEH PARTS PURCHASED - $394.27 OCT FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - OCT, 2 $333.44 HOLLON FIRE PROTECTION ANNUAL FIRE EXTINGUISHER $120.00 JPMORGAN CHASE BANK BUMP2BUMP -BELTS $332.71 JPMORGAN CHASE BANK GRAINGER -PUMP $110.00 JPMORGAN CHASE BANK HACH CO- REAGENT $463.40 JPMORGAN CHASE BANK HOME DEPOT -TOOLS $51.69 JPMORGAN CHASE BANK LOWES -PAINT BRUSH $3.98 JPMORGAN CHASE BANK LOWES -PLUG $3.88 JPMORGAN CHASE BANK NCL OF WISC- REAGENT $238.16 JPMORGAN CHASE BANK NCL OF WISC- SUPPLIES $120.30 JPMORGAN CHASE BANK REXEL -TOOL $40.56 JPMORGAN CHASE BANK USA BLUE- GLOVES $428.36 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REM $5,109.59 UNIFIRST HOLDINGS LP UNIFORM SERVICE $123.87 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER TREATMENT -Total $32,406.23 AEP /PSO ELECTRIC USE $270.63 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - OCT, $74.90 CITY GARAGE LABOR/OVERHEAD CHARGE - $2,718.17 N CITY GARAGE VEH PARTS PURCHASED - $571.47 OCT L Claims List - 11/17/2020 Fund Vendor Name Payable Description Payment Amount 61 OPWA CITY OF TULSA UTILITIES WATER $268,223.75 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - OCT, 2 $947.29 HOLLON FIRE PROTECTION ANNUAL FIRE EXTINGUISHER $151.50 JPMORGAN CHASE BANK ATWOODS- BLEACH $4.76 JPMORGAN CHASE BANK ATWOODS -BLUE DEF $41.94 JPMORGAN CHASE BANK ATWOODS- UNIFORM $119.99 JPMORGAN CHASE BANK BROWN FARMS -SOD $100.00 JPMORGAN CHASE BANK CORE &MAIN -FIRE HYD /SP $4,298.66 JPMORGAN CHASE BANK CORE &MAIN- REGISTERS $334.26 JPMORGAN CHASE BANK CORE &MAIN - SUPPLIES $3,743.69 JPMORGAN CHASE BANK J QUINTON- REPAIRS $450.00 JPMORGAN CHASE BANK OREILLY- SUPPLIES $27.97 JPMORGAN CHASE BANK OREILLY -TOOLS $20.01 JPMORGAN CHASE BANK TIMMONS -FUEL $926.98 UNIFIRST HOLDINGS LP UNIFORM SERVICE $160.15 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRI $30.60 WATER -Total $283,216.72 OPWA -Total $418,262.62 OPWA Grand Total $418,262.62 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11107/20 Department Payroll Expenses Total Expenses 400 OPWA Administration 15,497.67 23,188.08 405 Utility Billing 6,768.00 11,861.42 420 Water 15,583.67 26,192.99 450 Wastewater 11,960.90 19,956.95 455 Wastewater Collection 13,315.90 22,511.16 480 Refuse 13,471.07 23,034.59 485 Recycle Center 2,344.00 4,729.80 FUND TOTAL 78,941.21 131,474.99 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY FISCAL YEAR 2020 -2021 Budgetary Basis Statement of Revenues & Expenses As of October 31. 2020 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING FUND MONTH YEAR TO -DATE TO -DATE $ 661,151 $ 2,984,676 428,137 1,825,606 214,946 857,655 PERCENT BUDGET OF BUDGET $ 6,596,392 5,208,252 2,436,961 18,669 79,672 280,600 $ 1,322,904 $ 5,747,609 $ 14,522,205 45.25% 35.05% 35.19% 28.39% 39.58% OPERATING EXPENSES: OPWA administration $ (69,471) $ (464,990) $ (1,148,594) 40.48% Utility Billing (44,163) (155,418) (524,537) 29.63% Water (390,596) (1,448,627) (4,393,979) 32.97% Wastewater (221,824) (840,288) (3,025,922) 27.77% Refuse & Recycle (162,546) (435,092) (1,956,329) 22.24% Debt payments (203,967) (864,925) (2,705,000) 31.98% TOTAL OPERATING EXPENSES $ (1,092,566) $ (4,209,340) $ (13,754,361) 30.60% OPERATING REVENUES OVER /(UNDER) EXPENDITURES $ 230,337 7F 1,538,268 $ 767,844 NONOPERATING REVENUES (EXPENSES): Interest $ 1,902 $ 9,136 $ 28,830 31.69% Other revenues /(expenses) 949 8,304 20,326 40.85% Transfers in - - - 0,00% Transfers out - - (326,201) 0.00% TOTAL NONOPERATING REVENUES (EXPENSES) $ 21851 $ 17,440 $ (277,045) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt $ 71,001 $ 1,452,323 $ 34,376,052 Expenditures of long -term debt (69,567) (833,653) (35,643,861) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES $ 1,434 $ 618,671 $ (1,267,809) NET INCOME (LOSS) $ 234,622 $ 2,174,380 $ (777,010) ENCUMBRANCES OUTSTANDING $ (1,016,416) FUND BALANCE (Budgetary Basis) Beginning Balance 4,115,140 4,115,140 Ending Balance $ 5,273,104 $ 3,338,130