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Home My WebLink About2020.11.17_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK TUESDAY, NOVEMBER 17, 2020 - 6:30 PM AGENDA 1. Call to Order Chair Bill Bush 2. Roll Call RECEIVED NOV 13 2020 \ City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -November 3, 2020, and November 10, 2020, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager • Golf Report 6. Report from OPGA Attorney 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report -pay period ending date November 7, 2020 • Monthly Budget Status Report- October 2020 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and the Agenda posted at City Hall, 200 South Main Street at 6:00 pm on Friday, November 13, 2020. Stevens, City The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 -376 -1502 or by email to istevens @cifvofowasso. cam OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING Tuesday, November 3, 2020 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, November 3, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, October 30, 2020. 1. Cali to Order Chair Bill Bush called the meeting to order at 6:57 pm. 2. Roll Call Present Chair- Bill Bush Vice Chair - Kelly Lewis Trustee - Chris Kelley Trustee - Lyndell Dunn A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi Absent Trustee - Doug Bonebrake 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (Ail matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes of the October 20, 2020, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Mr. Kelley to approve the Consent Agenda, as presented, with claims totaling $33,058.76. YEA: Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Council (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report- pay period ending date October 24, 2020 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority November 3, 2020 Page 2 9. Adjournment Ms. Lewis moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 4 -0 and the meeting adjourned at 7:58 pm. Bill Bush, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, November 10, 2020 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, November 10, 2020, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, November 6, 2020. 1. Call to Order /Roll Call Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Bill Bush None Vice Mayor /Vice Chair - Kelly Lewis Councilor /Trustee - Chris Kelley Councilor /Trustee - Doug Bonebrake (leaves meeting at 7:04pm) Councilor /Trustee - Lyndell Dunn A quorum was declared present. Mayor Bush announced that Councilor Bonebrake will need to leave the meeting early and moved items #6 and #4 to the beginning of the meeting. 6. Discussion relating to the COVID -19 Pandemic and local public health issues Warren Lehr presented the item and discussion was held. 4. Discussion relating to the sale of surplus city property located at the northeast corner of East 96th Street North and Mingo Road (Bailey Creek) Julie Lombardi presented the item and discussion was held. It was further explained this item would be placed on the November 17, 2020, City Council agenda for consideration and action. 2. Discussion relating to a final plat for 1.51 acres, located at 13311 East 116th Street North (Tommy's Car Wash) Alexa Beemer presented the item, explaining this item would be placed on the November 17, 2020, City Council agenda for consideration and action. 3. Discussion relating to bids received for the Wastewater Treatment Plant and Main Lift Station Expansion Project Roger Stevens presented the item and discussion was held. It was further explained this item would be placed on the December 1, 2020, OPWA agenda for consideration and action. Councilor Bonebrake leaves the meeting. 5. Discussion relating to the dissolution of the Owasso Public Golf Authority Julie Lombardi and Warren Lehr presented the item and discussion was held. Discussion relating to City Manager items Warren Lehr A. Citizen appointment to the Board of Adjustment B. Monthly sales tax report C. City /Authority Manager report Mr. Lehr presented Item A and discussion was held. It was further explained an item would be listed on the November 17, 2020, City Council agenda for consideration and action. Linda Jones presented Item B and discussion was held. Under Item C, Mr. Lehr reported on community activities recognizing military Veterans and discussion as held. Owasso City Council, OPWA & OPGA November 10, 2020 Page 2 8. City Councilor /Trustee comments and inquiries None 9. Adjournment The meeting adjourned at 7:20 pm. Bill Bush, Mayor /Chair Juliann M. Stevens, City Clerk Fund 55 OPGA Claims List - 11/17/2020 Vendor Name Payable Description Payment Amount AEP /PSO ELECTRIC USE $1,275.90 CITY GARAGE LABORIOVERHEAD CHARGE - $75.83 JPMORGAN CHASE BANK N $587.79 JPMORGAN CHASE BANK BOARDTRONICS- MODULE $242.07 JPMORGAN CHASE BANK BOARDTRONICS -PARTS $242.07 JPMORGAN CHASE BANK KANSAS GOLF - REFUND ($1,457.48) JPMORGAN CHASE BANK KEELING - FITTINGS $108.29 JPMORGAN CHASE BANK LOWES- SUPPLIES $101.52 JPMORGAN CHASE BANK LOWES -TOOLS $42.94 JPMORGAN CHASE BANK NORTHERN TOOL -TOOLS $59.00 JPMORGAN CHASE BANK OK GOLF -DUES $75.00 JPMORGAN CHASE BANK RR PROD- BEDKNIVES $266.24 JPMORGAN CHASE BANK SITEONE -PARTS $172.01 JPMORGAN CHASE BANK SUPPLIES $112.17 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $62.69 TCF NATIONAL BANK MAINT EQUIP LEASE $5,207.39 VERIZON WIRELESS WIRELESS CONNECTION $40.95 COURSE MAINT -Total $6,626.59 JPMORGAN CHASE BANK SAMS- SUPPLIES $124.98 JPMORGAN CHASE BANK SYSCO- SUPPLIES $295.06 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $47.27 JPMORGAN CHASE BANK WALMART- SUPPLIES $52.58 STEPHEN R GRINTER REPAIR $180.00 FOOD & BEV -Total $699.89 AEP IPSO ELECTRIC USE $733.58 APS FIRECO TULSA VENT HOOD INSP BAILEY RAN $316.25 HOLLON FIRE PROTECTION FIRE EXT INSPECTION $76.00 JPMORGAN CHASE BANK MURPHY - SUPPLIES $157.28 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $217.90 OWASSO CHAMBER OF COMMERCE AD $1,350.00 GOLFADMIN -Total $2,851.01 JPMORGAN CHASE BANK UPS - POSTAGE $208.35 GOLFSHOP -Total $208.35 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $911.19 JPMORGAN CHASE BANK CCSWB- BEVERAGES $587.79 JPMORGAN CHASE BANK SAMS -FOOD $419.02 JPMORGAN CHASE BANK SYSCO -FOOD $166.67 JPMORGAN CHASE BANK TEXOMA- MERCHANDISE $65.53 JPMORGAN CHASE BANK WALMART -FOOD $3190 OPGA -Total $2,183.10 OPGA -Total $12,568.94 1 Fund Claims List - 11/17/2020 Vendor Name Payable Description Payment Amount OPGA Grand Total $12,568.94 Department 600 Golf Shop Operations 605 Cart Operations 610 Golf Course Operations 670 Food & Beverage 690 General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11107/20 Payroll Expenses 4,978.19 1,352.88 10,740.61 2,614.88 3,564.45 Total Expenses 10,287.90 1,520.65 17,182.62 4,219.04 5,190.43 FUND TOTAL 23,251.01 38,400.64 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2020.2021 Budgetary Basis Statement of Revenues & Expenses As of October 31, 2020 FUND BALANCE (Budgetary Basis) Beginning Balance (1,484,615) (1,484,615) Ending Balance $ (1,033,814) $ (1,033,814) MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Golf shop fees $ 71,434 $ 297,796 $ 512,467 58.11% Merchandise sales 12,109 64,747 163,230 39.67% COS — merchandise (7,944) (41,374) (118,349) 34.96% Cart Rental 19,959 113,043 142,931 79.09% Food & beverage 14,527 77,405 134,139 57.70% COS -- food & beverage (6,564) (35,869) (67,487) 53.15% TOTAL OPERATING REVENUES $ 103,520 $ 475,748 $ 766,931 62.03% OPERATING EXPENSES: Golf Shop (18,301) (72,821) $ (276,141) 26.37% Cart Operations (12,217) (46,776) (120,058) 38.96% Golf Course Maintenance (56,532) (271,552) (731,714) 37.11% Food & Beverage (11,507) (55,631) (140,778) 39.52 %, Golf Administration (24,987) (82,308) (227,912) 36.11% Capital Outlay (75,400) 0.00% TOTAL OPERATING EXPENSES $ (123,544) $ (529,088) $ (1,572,003) 33.66% OPERATING REVENUES OVER (UNDER) EXPENDITURES (20,024) $ $ (53,340) $ (805,072) NONOPERATING REVENUES (EXPENSES): Transfer from General $ 462,333 $ 596,537 $ 929,672 64.17% Transfer from OPWA - 326,201 0.00% Other revenues /(expenses) 5 46 - TOTAL NONOPERATING REVENUES (EXPENSES): $ 462,338 $ 596,583 $ 1,255,873 47.50% NET INCOME (LOSS) 442,314 $ 543,243 $ 450,801 $ ENCUMBRANCES OUTSTANDING $ (92,442) FUND BALANCE (Budgetary Basis) Beginning Balance (1,484,615) (1,484,615) Ending Balance $ (1,033,814) $ (1,033,814)