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Home My WebLink About2020.12.01_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers Old Central Building 109 North Birch, Owasso, OK TUESDAY, DECEMBER 1, 2020 - 6:30 PM AGENDA 1. Call to Order Mayor Bill Bush RECEIVED 2. Invocation NOV 2 5 2020 r Reverend Bryan Beard of Church of the Holy Cross City Clerk's Office 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Generosity Warren Lehr, Character Council Member 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - November 17, 2020, Regular Meeting B. Approve claims 7. Consideration and appropriate action relating to items removed from the Consent Agenda 8. Consideration and appropriate action relating to bids received for the Police Department Firearms Range Turning Target System Mike Barnes Staff recommends awarding the base bid and alternates #1 and #3 to ATS Targets of Waconia, Minnesota, in the amount of $60,856.45, and authorization to execute the necessary documents. 9. Consideration and appropriate action relating to a change order for the East 76th Street North Roadway Improvements from US Highway 169 to North 129th East Avenue Dwayne Henderson Staff recommends approval of Change Order No. 4 in the amount of $39,816.26 and authorization to execute the necessary documents. 10. Report from City Manager • Monthly Public Works Project Status Report 11. Report from City Attorney 12. Report from City Councilors 13. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Payroll Payment Report- pay period ending date November 21, 2020 • Health Care Self- Insurance Claims -dated as of November 24, 2020 Owasso City Council December 1, 2020 Page 2 14. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 15. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and the Agenda posted at City Hall, 200 South Main Street, at 12:00 pm on Wednesday November 25, 2020. GiU,1 ULM J li nn M. Stevens, Clty Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cifyofowasso.com OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, November 17, 2020 The Owasso City Council met in regular session on Tuesday, November 17, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, November 13, 2020, and the notice of addendum filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Monday, November 16, 2020. 1. Call to Order Mayor Bill Bush called the meeting to order at 6:30 pm. 2. Invocation The Invocation was offered by Pastor Scott Carlson of The Refuge Owasso. 3. Flag Salute Vice Mayor Kelly Lewis led the flag salute. 4. Roll Call Present Absent Mayor - Bill Bush None Vice Mayor - Kelly Lewis Councilor - Chris Kelley Councilor - Doug Bonebrake Councilor- Lyndell Dunn A quorum was declared present. Staff: City Manager- Warren Lehr City Attorney - Julie Lombardi 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - November 3, 2020, and November 10, 2020, Regular Meetings B. Approve claims C. Accept the Department of Justice Vest Grant, and approve a budget amendment in the General Fund, increasing the estimated revenue and the appropriation for expenditures in the Police Department by $4,213.50 Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda, as presented, with claims totaling $1,341,743.39. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 6. Consideration and appropriate action relating to items removed from the Consent Agenda None Owasso City Council November 17, 2020 Page 2 Consideration and appropriate action relating to Resolution 2020 -20, relating to the COVID- 19 Pandemic and local public health issues Warren Lehr presented the item, recommending approval of Resolution 2020 -20. Two (2) citizens addressed the City Council and two (2) citizen comments were read into the meeting record by the City Clerk. After discussion, Mr. Kelley moved, seconded by Mr. Dunn to approve Resolution 2020 -20, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 8. Consideration and appropriate action relating to a vacancy on the Board of Adjustment Mayor Bill Bush presented the item, recommending confirmation of Brian Cook to fill the vacancy for a three -year term expiring June 30, 2023. There were no comments from the audience. Mr. Bonebrake moved, seconded by Ms. Lewis to appoint Brian Cook to serve on the Board of Adjustment, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 9. Consideration and appropriate action relating to a Final Plat for 1.51 acres, located at 13311 East 116th Street North (Tommy's Car Wash) Alexa Beemer presented the item, recommending approval of the Final Plat for Tommy's Car Wash. There were no comments from the audience. Mr. Kelley moved, seconded by Ms. Lewis to approve the Final Plat, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating to the purchase of radio equipment for the Police Department Jason Woodruff presented the item, recommending authorization to purchase four (4) dash - mount vehicle radios and six (6) portable handheld radios from Motorola Solutions Inc., of Broken Arrow, Oklahoma, in the amount of $46,489.16 utilizing the State of Oklahoma's approved contract #SWI053M. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to authorize the purchase, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 11. Consideration and appropriate action relating to Ordinance 1173, approving the sale of real property located at the northeast corner of East 96th Street North and Mingo Road, platted as Bailey Creek, authorizing the Mayor to execute such documents necessary for completing the transaction, notifying the public of referendum rights, and declaring an effective date Julie Lombardi presented the item, recommending adoption of Ordinance 1173. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to adopt Ordinance 1173. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 Owasso City Council November 17, 2020 Page 3 12. Report from City Manager Warren Lehr reported on community activities related to Veteran Appreciation week. 13. Report from City Attorney None 14. Report from City Councilors Mayor Bill Bush commented on the Veterans Appreciation activities. 15. Official Notices to Council (documents for acknowledgment of receipt or information only, no discussion or action will be taken) The Mayor acknowledged receipt of the following: • Payroll Payment Report - pay period ending date November 7, 2020 • Health Care Self- Insurance Claims - dated as of November 11, 2020 • Monthly Budget Status Report - October 2020 16. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 17. Adjournment Ms. Lewis moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebroke, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:16 pm. Bill Bush, Mayor Juliann M. Stevens, City Clerk Claims List - 12/1/2020 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK AMAZON - SUPPLIES $2,030.80 JPMORGAN CHASE BANK TARGET - WEBCAM $69.99 JPMORGAN CHASE BANK ULINE - SUPPLIES $2,432.09 COVID EMERG SUPP FUNDING -Total PAGER USE $4,532.88 JPMORGAN CHASE BANK ACADEMY- SUPPLIES $90.00 JPMORGAN CHASE BANK AMAZON- SUPPLIES $147.35 JPMORGAN CHASE BANK AMAZON- UNIFORM $189.18 JPMORGAN CHASE BANK MIDWEST VET - SUPPLIES $225.58 JPMORGAN CHASE BANK TINT SHOP- SERVICE $75.00 JPMORGAN CHASE BANK TRACTOR SPLY- SUPPLIES $58.96 GEN ANIMAL CONTROL -Total $786.07 JPMORGAN CHASE BANK BROWN FARMS -SOD $200.00 JPMORGAN CHASE BANK GRAPHIC RES- SUPPLIES $90.00 JPMORGAN CHASE BANK LOWES -TOOLS $19.96 SPOK INC. PAGER USE $8.98 UNIFIRST HOLDINGS LP UNIFORM SERVICE $19.32 GEN CEMETERY -Total $338.26 JPMORGAN CHASE BANK MEETING EXPENSE $100.00 JPMORGAN CHASE BANK WALMART -BINGO PRIZES $57.28 PROSTAR SERVICES INC COFFEE SUPPLIES $74.01 GEN COMM CTR DONATIONS -Total CODE ENFORCEMENT MOWING $231.29 JPMORGAN CHASE BANK AMAZON -CCTV $200.22 JPMORGAN CHASE BANK AMAZON- CHAIRS $899.75 JPMORGAN CHASE BANK COX -GUEST WIFI $69.00 JPMORGAN CHASE BANK LOWES- SUPPLIES $216.20 SUMNERONE INC CONTRACT BASE CHARGE FOR $151.00 SUMNERONE INC CONTRACT OVERAGE FOR $50.54 OCTO GEN COMMUNITY CENTER -Total $1,586.71 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $31.47 KENNETH LIVINGSTON CODE ENFORCEMENT MOWING $800.00 JPMORGAN CHASE BANK A $70.77 KENNETH LIVINGSTON CODE ENFORCEMENT MOWING $300.00 JPMORGAN CHASE BANK D $20.94 GEN COMMUNITY DEVELOPMENT - Total $1,131,47 JPMORGAN CHASE BANK J &K- RENTAL $500.00 JPMORGAN CHASE BANK LOWES -PAINT $29.98 JPMORGAN CHASE BANK LOWES- SUPPLIES $70.77 JPMORGAN CHASE BANK LOWES -TOOLS $42.96 JPMORGAN CHASE BANK LOWES -ZIP TIES $20.94 LUMINATE COMPANY LLC HOLIDAY LIGHTS $14,939.00 1 Claims List - 1211/2020 Fund Vendor Name Payable Description Payment Amount 01 GENERAL GEN CULTURE & RECREATION -Total AMAZON -PC UPGRADES $15,603.65 JPMORGAN CHASE BANK OK NEWS -SUB FEE $7.58 GEN ECONOMIC DEV -Total EBAY- BATTERY BACKUP $7.58 JPMORGAN CHASE BANK COMM POWER -SVC $120.00 JPMORGAN CHASE BANK INTERSTATE - BATTERY $140.00 GEN EM ERG PREPAREDNESS -Total $260.00 JPMORGAN CHASE BANK AMAZON -PC UPGRADES $375.48 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $37.03 JPMORGAN CHASE BANK EBAY- BATTERY BACKUP $75.00 JPMORGAN CHASE BANK GRAPHIC RES -INK $985.00 POE, LTD PROF SERVICES ODOT $2,728.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $30.40 UNITED STATES CELLULAR PW MONTHLY CELL PHONE CHA $49.79 CORPORATION OWASSO CHAMBER -FEE $45.00 GEN ENGINEERING -Total $4,280.70 JPMORGAN CHASE BANK DELL - MONITORS $371.18 JPMORGAN CHASE BANK DELL - SPEAKER BAR $29.24 JPMORGAN CHASE BANK EBAY - BATTERY BACKUP $75.00 JPMORGAN CHASE BANK NOWDOCS -FORMS $228.75 JPMORGAN CHASE BANK OFFICE DEPOT - REFUND ($22.98) JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $17.99 JPMORGAN CHASE BANK OFFICE EVRYTHNG -TONER $321.00 JPMORGAN CHASE BANK OWASSO CHAMBER -FEE $45.00 JPMORGAN CHASE BANK SAMS -MASKS $8.98 JPMORGAN CHASE BANK TENENZ - SUPPLIES $17.13 SUMNERONE INC COPIER SERVICE $46.04 GEN FINANCE -Total $1,137.33 ELIZABETH ANNE CHILDS GENERAL COUNCIL $120.00 JPMORGAN CHASE BANK AMER WASTE- RENTAL $90.09 JPMORGAN CHASE BANK SAMS- SUPPLIES $17.96 JPMORGAN CHASE BANK STAPLES - SUPPLIES $119.96 PROSTAR SERVICES INC COFFEE $166.60 TULSA WORLD ORDINANCE PUBLICATIONS $174.08 GEN GENERAL GOVERNMENT -Total $688.69 COMMUNITYCARE EAP EAP $446.16 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $11.66 JPMORGAN CHASE BANK STRATA- BULLETINS $1,096.71 JPMORGAN CHASE BANK USPS - POSTAGE $201.40 TULSA WORLD TULSA WORLD ADVERTISING $455.00 GEN HUMAN RESOURCES -Total $2,210.93 2 Claims List - 1211/2020 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK COX - INTERNET $1,539.00 JPMORGAN CHASE BANK COX -PHONE SIP SVC $720.40 JPMORGAN CHASE BANK TARGET- SANITIZER $14.95 GEN INFORMATION TECH -Total $2,274.35 JPMORGAN CHASE BANK COINS4ANYTHING -EMPL R $84.65 JPMORGAN CHASE BANK CUTTER &BUCK- JACKETS $1,073.89 JPMORGAN CHASE BANK INT'L INSTITUTE -DUES $235.00 JPMORGAN CHASE BANK MEETING EXPENSE $290.73 JPMORGAN CHASE BANK OK MUNICIPAL -DUES $65.00 JPMORGAN CHASE BANK OWASSO CHAMBER -FEE $215.00 JPMORGAN CHASE BANK SAMS - SUPPLIES $5.96 JPMORGAN CHASE BANK SCISSORTAIL -EMPL RELA $32.00 GEN MANAGERIAL -Total $2,002.23 JPMORGAN CHASE BANK AMAX - NAMEPLATE $29.00 YOUTH SERVICES OF TULSA YOUTH COURT $4,125.00 GEN MUNICIPAL COURT -Total $4,154.00 G.W. ELECTRIC CO. BALLASTILAMP REPLACEM $2,932.40 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $95.24 ROGERS COUNTY RURAL WATER WATER SERVICE CENTENNIAL $339.07 DISTRICT UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $55.12 VERDIGRIS VALLEY ELECTRIC COOP PARKS ELECTRIC $56.82 WASHINGTON CO RURAL WATER WATER SERVICE- MCCARTY P $36.80 DISTRICT GEN PARKS -Total $3,515.45 DEPARTMENT OF PUBLIC SAFETY OLETS $350.00 JPMORGAN CHASE BANK APCO -DUES $288.00 JPMORGAN CHASE BANK LOCKE -LIGHT SOCKETS $13.87 JPMORGAN CHASE BANK LOWES -CAULK $1036 JPMORGAN CHASE BANK PROF PRIDE - SUPPLIES $88.00 JPMORGAN CHASE BANK QUEENSBORO- UNIFORM $383.81 JPMORGAN CHASE BANK STAPLES - SUPPLIES $89.97 GEN POLICE COMMUNICATIONS -Total $1,224.41 JPMORGAN CHASE BANK TRAVEL EXPENSE $24.03 SPOK INC. PAGER USE $62.86 UNIFIRST HOLDINGS LP UNIFORM SERVICE $95.98 GEN STORMWATER -Total $182.87 DALE & LEES SERVICE INC REPAIRS $613.00 JPMORGAN CHASE BANK ALARM BILL SVC -FEE $90.00 JPMORGAN CHASE BANK COX - INTERNET $69.95 JPMORGAN CHASE BANK LIBERTY -FLAGS $165.92 3 Claims List - 12/1/2020 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK LOCKE -BULBS $33.60 JPMORGAN CHASE BANK LOWES- SUPPLIES $30.40 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $35.72 JPMORGAN CHASE BANK SAMS -DUES $85.00 JPMORGAN CHASE BANK SAMS -MASKS $8.98 JPMORGAN CHASE BANK SAMS- SUPPLIES $32.41 JPMORGAN CHASE BANK SAPPHIRE - CLEANING $416.00 JPMORGAN CHASE BANK STAPLES - SUPPLIES $29.99 UNIFIRST HOLDINGS LP UNIFORM RENTAL $23.60 GEN SUPPORT SERVICES -Total AMBULANCE -Total $1,634.57 TREASURER PETTY CASH ALARM REF - CHRONISTER $190.00 TREASURER PETTY CASH ALARM REF -LARSH $30.00 TREASURER PETTY CASH CC REFUND - CROCKETT $200.00 TREASURER PETTY CASH CC REFUND -DAY $100.00 TREASURER PETTY CASH CC REFUND -GARAY $50.00 TREASURER PETTY CASH CC REFUND -HILL $50.00 TREASURER PETTY CASH CC REFUND - KEKUTIA $50.00 TREASURER PETTY CASH CC REFUND - MERSEBURGH $50.00 TREASURER PETTY CASH CC REFUND - OKFFCB $200.00 TREASURER PETTY CASH CC REFUND -VINES $50.00 TREASURER PETTY CASH CC USER REFUND -GARAY $100.00 TREASURER PETTY CASH CC USER REFUND - OKFFCB $540.00 GENERAL -Total $1,610.00 GENERAL -Total AMBULANCE -Total $49,393.44 20 AMBULANCE SERVICE JPMORGAN CHASE BANK AMER HEART -CLASS FEE $34.00 JPMORGAN CHASE BANK AMER HEART -FEE $34.00 JPMORGAN CHASE BANK LODGING EXPENSE $84.15 JPMORGAN CHASE BANK NATL INST -FEE $45.00 JPMORGAN CHASE BANK TRAVEL EXPENSE $6.59 MEDICLAIMS INC BILLING SERVICES $13,047.58 ZOLL DATA SYSTEMS, INC ANNUAL SYSTEM MAINT $9,205.00 HOTELTAX -Total $121.00 JPMORGAN CHASE BANK GRT SOUTHERN -MAINT FE $750.00 4 AMBULANCE -Total $22,456.32 AMBULANCE SERVICE -Total $22,456.32 21 E -911 INCOG -11911 E911 ADMIN SVC FEES $6,146.28 MOTOROLA SOLUTIONS, INC MO PYMT SVC AGMT $2,635.80 E911 COMMUNICATIONS -Total $8,782.08 E -911 -Total $8,782.08 25 HOTEL TAX JPMORGAN CHASE BANK OK CORR -SIGNS $121.00 HOTELTAX -Total $121.00 JPMORGAN CHASE BANK GRT SOUTHERN -MAINT FE $750.00 4 Claims List - 12/1/2020 Fund Vendor Name Payable Description Payment Amount 25 HOTELTAX HOTEL TAX ECON DEV -Total $750.00 JPMORGAN CHASE BANK BIGG -TONER $225.00 STRONG NEIGHBORHOODS -Total $225.00 HOTELTAX -Total $1,096.00 27 STORMWATER MANAGEMENT NATIVE PLAINS EXCAVATION & ELM CREEK POND DRAINAGE $81,625.92 ELM CREEK DRAINAGE -Total $81,625.92 JPMORGAN CHASE BANK CORNERSTONE -KEYS $25.28 JPMORGAN CHASE BANK LOWES- BLADES $15.98 JPMORGAN CHASE BANK LOWES- SUPPLIES $45.44 JPMORGAN CHASE BANK LOWES -TOOLS $275.06 UNIFIRST HOLDINGS LP UNIFORM SERVICE $11.98 UNITED STATES CELLULAR PW MONTHLY CELL PHONE CHA $33.78 CORPORATION YELLOWHOUSE MACHINERY CO OF OK REPAIR PARTS $6,074.96 STORMWATER- STORMWATER -Total $6,48248 STORMWATER MANAGEMENT -Total $88,108.40 31 AMBULANCE CAPITAL JPMORGAN CHASE BANK APPLE -IPADS $3,294.00 JPMORGAN CHASE BANK APPLE - WARRANTIES $828.00 AMBULANCE CAPITAL FD -Total $4,122.00 AMBULANCE CAPITAL •Total $4,122.00 37 SALES TAX FIRE JPMORGAN CHASE BANK CHEWY -K9 $41.51 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $73.56 JPMORGAN CHASE BANK INTERSTATE- REFUND ($198.90) JPMORGAN CHASE BANK SAMS- SUPPLIES $19.84 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM $40.00 ZOLL DATA SYSTEMS, INC ANNUAL SYSTEM MAINT $4,686.00 SALES TAX FU ND-FIRE -Total $4,662.01 SALES TAX FIRE - Total $4,662.01 38 SALES TAX POLICE LIMESTONE CONSTRUCTION LLC RANGE TOWER $36,228.60 CONSTRUCTION POLICE OBSERVATION TOWER -Total $36,221 FELKINS ENTERPRISES LLC BUSINESS CARDS $85.00 JPMORGAN CHASE BANK ACADEMY - SUPPLIES $19.99 JPMORGAN CHASE BANK AMAZON- REFUND ($14.42) JPMORGAN CHASE BANK AMAZON- SUPPLIES $329.53 JPMORGAN CHASE BANK AT YR SVC- RENTAL $80.00 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $32.07 JPMORGAN CHASE BANK EBAY -TONER $260.00 JPMORGAN CHASE BANK INTERSTATE -PARTS $37.44 JPMORGAN CHASE BANK LOCKE -EQUIP $18.20 Claims List - 12/1/2020 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $21.95 JPMORGAN CHASE BANK OWASSO CHAMBER -FEE $90.00 JPMORGAN CHASE BANK RAINCAPER- SUPPLIES $16150 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM $3,209.57 JPMORGAN CHASE BANK STAPLES - SUPPLIES $89.97 JPMORGAN CHASE BANK STOP STICK - SUPPLIES $315.00 JPMORGAN CHASE BANK TRACTOR SPLY - SUPPLIES $47.94 JPMORGAN CHASE BANK TRAVEL EXPENSE $88.74 JPMORGAN CHASE BANK USPS- POSTAGE $11.00 JPMORGAN CHASE BANK WALMART - REFUND ($14.98) JPMORGAN CHASE BANK WALMART - SUPPLIES $14.98 OWASSO CHAMBER OF COMMERCE CLASS $795.00 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE $388.50 POLYGRAPH EXAMINERS BOARD LICENSE RENEWAL $100.00 SUMNERONE INC PD COPIER LEASE RENTALS $625.78 THOMAS ALAN HOFFMANN MMPI $125.00 SALES TAX FUND - POLICE - Total $6,919.76 SALES TAX POLICE - Total $43,148.36 39 SALES TAX STREETS JPMORGAN CHASE BANK ANCHOR STONE -ROCK $445.92 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $10.23 JPMORGAN CHASE BANK CRAFCO- SEALANT $1,057.50 JPMORGAN CHASE BANK LODGING EXPENSE $396.63 JPMORGAN CHASE BANK LOWES- HEATER $22.48 JPMORGAN CHASE BANK LOWES- LUMBER $78.26 JPMORGAN CHASE BANK LOWES- TAMPER $37.97 JPMORGAN CHASE BANK LOWES -TOOLS $44.44 JPMORGAN CHASE BANK MAXWELL - ADAMATS $979.20 JPMORGAN CHASE BANK MAXWELL -EDGER $43.32 JPMORGAN CHASE BANK SHELTON- CONCRETE $544.00 JPMORGAN CHASE BANK TRAVEL EXPENSE $62.94 JPMORGAN CHASE BANK TWIN CITIES - CONCRETE $6,063.00 JPMORGAN CHASE BANK VANCE -TACK $143.35 JPMORGAN CHASE BANK WHITE STAR -WHEEL $47.83 JPMORGAN CHASE BANK WHITE STAR - WHEELS $90.75 PINKLEYSALES UTILITY BRACKETS $367.60 SIGNALTEK INC MONTHLY MAINTENANCE $1,435.00 SPOK INC. PAGER USE $153.16 TULSA COUNTY HIGHWAY SIGNS $473.80 CONSTRUCTION UNIFIRST HOLDINGS LP UNIFORM SERVICE $212.27 SALES TAX FUND-STREETS -Total $12,709.65 0 Fund Claims List - 12/1/2020 Vendor Name Payable Description Payment Amount 39 SALES TAX STREETS - Total $12,709.65 40 CAPITAL IMPROVEMENTS POE, LTD ENGINEERING SERVICES AGRE $1,333.75 CIP 1061145TH INTERSECT -Total $1,333.75 DOERNER, SAUNDERS, DANIEL & LEGAL SERVICE $648.00 CIP GARN RD WIDE 106 -116 -Total $646.00 CHEROKEE BUILDERS INC CONSTRUCTION SERVICES AGR $523,569.74 CIP SPORTS PARK DIET POND - Total $523,569.74 CAPITAL IMPROVEMENTS -Total $525,551.49 70 CITY GARAGE JPMORGAN CHASE BANK BUMP2BUMP -PARTS RESAL $962.15 JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK UNIFIRST HOLDINGS LP CITY GARAGE -Total FREEDOM OIL -FEE $50.00 GOODYEAR -TIRES $1,960.50 JIM GLOVER -PARTS RESA $193.20 NAPA -TOOL $1,433.81 OREILLY -PART RESALE $1,028.22 OREILLY- SUPPLIES $39.99 ROBERTSON- ALIGNMENT $89.99 SW TRAILERS - TRAILER $47.04 UNIFORM RENTAL $55.26 $5,860.16 CITYGARAGE -Total $5,860.16 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS' COMP CLAIMS $4,402.60 WORKERS' COMP SELF -INS -Total $4,402.60 WORKERS' COMP SELF -INS -Total $4,402.60 77 GENERAL LIABILITY - PROPERT HALL, ESTILL, HARDWICK, GABLE, LEGAL COUNSEL OFFICER MOT $110.00 HALL, ESTILL, HARDWICK, GABLE, LEGAL SERVICE $17,132.50 GEN LIAB -PROP SELF INS -Total $17,242.50 GENERAL LIABILITY - PROPERT - Total $17,242.50 City Grand Total $787,535.01 7 TO: The Honorable Mayor and City Council FROM: Jason Woodruff Deputy Chief of Police SUBJECT: Owasso Police Department Firearms Range Turning Target System DATE: November 25, 2020 BACKGROUND: In 2004, the Owasso Police firearms range was closed due to safety issues. For several years following the closure, the department borrowed range facilities from various police departments. Beginning in 2008, the department began leasing a range from a private range facility. The lease agreement spanned several years and exceeded $40,000.00 per year for the lease. In 2011, the decision was made to invest in a new firearms range at the location that was closed in 2004. The goal was to complete the range in phases, with all work to be completed by the end of 2015. The intended phases included extensive dirt work to establish a handgun range, a 360 range, and a rifle range. In addition, plans included concrete walkways, an observation tower, a turning target system, and outdoor lighting. To date, the portions of the range that would be considered completed are the ranges and the walkways associated with the ranges. Concrete work has been completed for the shoot house and the turning target system. In addition, three metal coverings have been installed on the range to protect the staff from inclement weather and over exposure to the sun. A construction bid has been awarded for construction of the observation tower and that project is currently underway. The next step in the project is the completion of the automated turning target and moving target systems. A turning target system allows for targets at the multiple shooting lanes to turn or blade away from the shooters at the end of the allotted time, thus simulating the time constraints and pressures often placed on officers when making decisions during an actual use of force situation. The systems can be remotely operated from the observation tower by either electric motors or a pneumatic configuration using compressed air. Similarly, a moving or "running target" moves horizontally on a track and /or cable system, allowing for training scenarios which more accurately simulate uses of force against a moving target. Staff has conducted extensive research into the types of target systems that will meet the needs of the department and created bid specifications accordingly. BID ADVERTISEMENT: Advertisements for bids were published on October 29, 2020. The bid opening was held on November 10, 2020, at City Hall. Four (4) vendors submitted a bid for the project. The base bid is the acquisition and installation of the primary twenty (20) station turning target system. Alternate # 1 consists of an additional moving 'running" target. Alternate #2 is for the installation of higher grade air lines for a pneumatic system (if applicable). Alternate #3 reflects a credit towards the project if city staff performs a portion of the labor during the installation process. As part of Alternate #3, two (2) range staff members will assist with the installation of the target system, PD Turning Target System Page 2 which will reduce initial costs as well as provide the staff members with the opportunity to achieve a better working knowledge of the system for future maintenance and repair. The bid results, which included the base bid and three (3) alternates, are summarized below. Vendor Base Bid ALT #1 ALT #2 ALT #3 Total Mike Gibson Manufacturing $46,856.16 $38,178.00 N/A - 7,800.00 $77,234.16 ATS Targets 150,196.00 $11,660.45 N/A 1,000.00 $60,856.45 Inveris Training Solutions $125,076.54 27,732.24 N/A 20,191.24 $132,617.54 Action Targets $58,820.00 $23,900.00 N/A - $10,750.00 $71,970.00 FUNDING: Funding for this project is available through carryover funding from FY 2019 -2020 utilizing $50,799.00 from Federal Forfeiture Funds and $10,057.45 in donations from the Cherokee Nation. RECOMMENDATION: Staff recommends awarding the base bid and alternates #1 and #3 to ATS Targets of Waconia, Minnesota, in the amount of $60,856.45, and authorization to execute the contract. ATTACHMENT: ATS Target Bid Submittal City Of Owasso, Oklahoma Owasso Police Department Bid Specifications For Police Firearms Range Automated Turning Target System 011-1 OF OWA O < 0 I; 9Y i� l 1904 \ND OF THE lgPxv November 2020 Page 1 of 14 TABLE OF CONTENTS NOTICE TO BIDDERS pg. 3 INSTRUCTION TO BIDDERS pg. 4 -6 SPECIFICATIONS FOR BID & DELIVERY pg. 7 -10 I. Scope of Work II. Pistol- Bay/PPC Range Bid III. Installation and Delivery Bid IV. Warranty V. Air Compressor & Air Dryer VI. ? Additional Notes BID PROPOSAL - SUBMITTAL pg. 11 NON - COLLUSION BID AFFIDAVIT pg. 12 CONTRACT FOR EQUIPMENT & SERVICES pg. 13 NON - COLLUSION INVOICE AFFIDAVIT pg. 14 Page 2 of 14 NOTICE TO BIDDERS Sealed bids for an Automated Turning Target System will be received by the City of Owasso at the Owasso City Hall, 200 South Main Street, Owasso, Oklahoma 74055 until 10:00 a.m. on November 10, 2020. Then immediately following the closing time, at said City Hall (200 South Main Street), sealed bids will be publicly opened and read aloud. This will be for the furnishing of the following item: Installation of the Owasso Police Department Firearms Range Automated Turning Target System at the Owasso Police Department Firearms Training Facility by April 2, 2021 located roughly at 700 S. Main Street, Owasso, Oklahoma 74055 Further information and specification packets can be obtained by contacting Sgt. Mike Barnes at the Owasso Police Department (918) 272 -2244 or email (preferred contact) at mbames cityofowasso.com, during regular working hours (8:00 a.m. to 5:00 p.m. CST). Bidders shall submit Bid Proposal - Submittal Pages, Non - Collusion Bid Affidavit, detailed written technical information, and any other items requested in the instruction and specifications. Failure of any bidder to furnish all required information will disqualify that bidder. The City of Owasso expressly reserves the right to reject any or all bids, and to waive any irregularity. All bids will be considered irrevocable offers under conditions specified in the bid for A period of thirty (30) calendar days from and after the date set for the opening of bids. Mike Barnes, Contract Administrator Page 3 of 14 INSTRUCTIONS TO BIDDERS It is the intent of these specifications and requirements to obtain bids on Police Firearms Range Automated Turning Target System to meet the local needs of the purchaser, and to obtain bids that may be easily and completely evaluated on an equal competitive basis. Vendors are required to RETURN ONE (1) COPY of the specification, correctly furnishing all information required, and answer all questions attached. Any requested data, literature, drawing, etc., and detailed written lists of exceptions taken must also be enclosed. Since bids from a number of suppliers are anticipated, the purchaser cannot be expected to be familiar with all various technical details of all vendors' products; the only adequate method of evaluation will be to compare in this format. Vendors are cautioned that failure to submit proposals in the form specified will be grounds to reject vendor's proposal and remove bid from consideration. All questions about the meaning or intent of the Bid Documents shall be submitted in writing to the City of Owasso, Attn: Sgt. Mike Barnes, Contract Administrator, 111 North Main Street, Owasso, OK. 74055. Envelopes containing bids must be clearly marked on the outside of the envelope to identify the item being bid. Bids received after the specified date and hour will be returned unopened. Each bid shall be legibly written in ink or printed on the form provided. No alteration in bid forms will be accepted unless such alteration is initiated by the City. All addenda to the bid documents, properly signed by the bidder, shall accompany the bid when submitted. B. WITHDRAWAL OF BID: A bidder may withdraw a bid any time prior to expiration of the period during which bids may be submitted, by a written request signed in the same manner and by the same person who signs the bid proposal. No bid may be withdrawn, modified, or otherwise changed once the bids have been opened. It will be assumed that each bidder has thoroughly and completely familiarized themselves with these specifications at the time of submitting the bid. Once a bid has been submitted, modifications to already opened bids are not valid nor ethical, and the comparison and selection of a bid will proceed only from what is stated in the bidder's written proposal. Page 4 of 14 C. ACCEPTANCE OF BIDS: Bids received after the specified time of opening will be returned unopened D. COMPARISON: These specifications are intended to provide a common standard to which all vendors shall bid. For this reason, all items that are not complied to must be indicated by checking "EQUIVALENT ", failure to do so may result in disqualification of the bid process. E. DEVIATION: Any deviations to these specifications must be stated in writing and attached to the BID PROPOSAL FORM with explanation and detailed description of the item or items the bidder wishes to substitute. Exceptions to construction, quality and testing in Federal Specifications model numbers. etc., as listed herein are for references only; while it is assumed some bidders will wish to substitute some items, no substitutions will be permitted unless bidder complies with the above procedure when bidding, so that a fair comparison may be made. F. SUBSTITUTIONS: All substitutions shall be "equal to" or "greater than," the items specified, and include full detailed information to enable purchaser to determine suitability. Unless the exceptions granted are acknowledged by purchaser in writing at the time of order, such exemptions shall not be accepted at the time of delivery, and the delivered product shall be expected to conform to every detail of these specifications or suffer rejection. G. REJECTION OF BID: Purchaser reserves the right to reject any or all bids, and to determine the proposal deemed the best interest of the City from among those timely and properly submitted, in accordance with there's specifications. Lowest bid, while a major consideration, will not govern the purchase. Bid award will be made from all considerations such as quality, conformance with these specifications, service facilities, and experience of bidder, suitability for particular use, as well as initial cost to purchase, plus quality and completeness of vendor's proposal. H. DELIVERY AND INSPECTION: Estimated delivery date for Automated Turning Target System MUST be included in your bid. Delivery and inspection will occur at the Owasso Police Department Firearms Range and payment for such equipment will be at the discretion of the City of Owasso within 30 days of the delivery. Acceptance and payment is incumbent upon all specifications and/or criteria identified being met by the bidder at the time of delivery. The City of Owasso Page 5 of 14 reserves the right to reject any delivered equipment that does not meet identified specifications or criteria. SALES AND USE TAXES The Owner is exempt from Oklahoma State Sales and Use Taxes on materials and equipment to be incorporated in the project. Upon award of the Contract, the Contractor shall be issued a Certification of Tax - Exempt Public Project to be used for the duration of the project. Page 6 of 14 SPECIFICATIONS FOR BID AND DELIVERY These specifications define the functional and performance characteristics of the Owasso Police Department Firearms Range Automated Turning Target System for the City of Owasso Police Department Firearms Training Facility. I. SCOPE OF WORK Drawings and general provisions of the Contract, including General and Supplementary Conditions and Specification Sections, apply to all Sections. These specifications define the functional and performance characteristics of the Owasso Police Department Firearms Range Automated Turning Target System for the City of Owasso Police Department Firearms Training Facility. The Owasso Police Department Automated Turning Target System will include turning targets for 20 shooting lanes operated by compressed air and/or electricity, as well as Alternate Bid #1 for two (2) individual lateral running targets, Alternate Bid #2 for Upgraded Heavier Duty air lines, and Alternate #3 to deduct installation costs. Provide complete review of contract documents for conflicts and coordination requirements. All discrepancies shall be identified prior to award of contract. If contractor fails to notify: all costs incurred to correct or modify structures based on the requirements shall be the responsibility of the contractor. Comply ATS Not Comply Alternative Notes: ATS Targets will comply. H. PISTOL BAY /PPC RANGE (50 YARDS LONG, 100 FEET WIDE) A. (20) Power -90's Automated or Comparable turning target bases a. Powerful turning targets capable of 90 degree turning b. Targets can turn simultaneously or individually C. Wireless tablet control with Laptop master d. Compressor and air dryer provided(See IV for specs) C. Quote will not include conduit or pull stations f. Wood uprights to allow targets to be attached with large binder clips g. Include 2x2 holder for use with 1x2 wood uprights B. Alternate Bid #1 Lateral Running Man Target a. Includes (2) individual lateral runners b. Speeds from 5fps -20fps C. Ground mounted system requires protection from shooter d. Wireless tablet control through app Page 7 of 14 C. Alternate Bid #2 Upgraded Airline a. Heavier Duty than standard b. Upgraded quality of material Comply ATS Not Comply Alternative Notes: ATS Targets will comply. M. INSTALLATION AND DELIVERY COST FOR AUTOMATED TURNING TARGET SYSTEM A. Bid for installation and delivery of turning target system by vendor B. Installation of entire system shall take no more than 14 calendar days C. Alternate Bid #3 - include pricing for "Supervised Installation of System" using Owasso Police Department personnel to provide labor for installation of automated target system Comply ATS Not Comply Alternative Notes: ATS Targets will comply. IV. WARRANTY A. Warrant the system to be free from defects in material and workmanship for a period of not less than one (1) year after the final system acceptance date. Provide a replacement part for any part that fails in normal use. The supplier will provide a toll -free customer service telephone number that can be used by the Owner 24 hours per day, 7 days per week to contact the vendors customer service department. Comply ATS Not Comply Alternative Notes: ATS Tar V. AIR COMPRESSOR AND AIR DRYER SPECIFICATIONS Page 8 of 14 W -1 A. The air compressor must be a commercial grade air compressor compatible for an automated turning target system B. 5 horse power, 3 phase power, 175 psi Max Pressure, Voltage:208- 230/460 C. Air dryer a. 20 CFM b. 42 Degree Fahrenheit Dew Point c. 5hp Max Air Pressure d. Refrigerant Dryer e. 3 Micron Filter Comply ATS Not Comply Alternative Notes: ATS Targets will comply. ADDITIONAL NOTES A. All construction employees shall remain within the immediate area of the work site and parking lot for safety at the Owasso Police Department Firearms Training Center Comply ATS Not Comply Notes: ATS Targets will comply. Alternative B. All work vehicles shall remain parked on the Owasso Police Department Firearms Training Center asphalt parking lot. Only vehicles allowed to travel off the parking lot are those necessary for completion of the turning target system, such as concrete trucks, unload and load equipment, etc. Any ruts or damage to the ground will be the responsibility of the contractor to repair. Comply ATS Not Comply Alternative Notes: ATS Tarqets will C. Bid must include all material, labor, haul off, and clean -up of entire work site area. Page 9 of 14 Comply ATS Not Comply Alternative Notes: ATS Targets will D. All materials for this project will be commercial industry standard grade. Comply ATS Not Comply Alternative Notes: ATS Targets will comply. E. Pre - Construction Meeting to be held Coordinate exact of target stand bases with owner prior to commencing any work. Comply ATS Not Comply Alternative Notes: ATS Targets will comply. Page 10 of 14 BID PROPOSAL - SUBMITTAL PAGE Owasso Police Department Firearms Range Automated Turning Target System TOTAL BASE BID: $ $50,196.00 ALTERNATE #1 BID (2 Lateral Running Targets): $ $11,660.45 ALTERNATE #2 BID (Upgraded Air Lines): $ ATS Targets will provide specs on best airlines to be installed by customer. ALTERNATE #3 DEDUCTION for supervised installation: $ $1,000.00 discount it two assistants are provided. ESTIMATED DELIVERY DATE: 6- 10weeRARO. I hereby acknowledge that I have read the requirements and specifications and that I am legally bound by the statements in those specifications and on this Bid Proposal — Submittal Page. Name of Manufacturer: Name of Vendor/Bidder: E -mail of Vendor/Bidder Point of Contact: Shane @atstargets.com Printed Name Signature: Title: Account Manager to sign: Shane Hallstrom Vendor/Bidder's Address: 79 8th St E, Waconia, MN 55367 Vendor/Bidders Phone Number: Mobile: (612) 51 8 -1 336 1 office (651) 429 -8091 Ext. 002 Page 11 of 14 NON - COLLUSION BID AFFIDAVIT A. For the purpose of competitive bids, I certify: I am the duly authorized agent of ATS Targets the bidder submitting the competitive bid which is attached to this statement, for the purpose of certifying the facts pertaining to the existence of collusion among bidders and between bidders and state officials or employees, as well as facts pertaining to the giving or offering of things of value to government personnel in return for special consideration in the letting of any contract pursuant to the bid to which this statement is attached; 2. lam fully aware of the facts and circumstances surrounding the making of the bid to which this statement is attached and have been personally and directly involved in the proceedings leading to the submission of such bid; and 3. Neither the bidder nor anyone subject to the bidder's direction or control has been a party: a. to any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding, b. to any collusion with any state /municipal official or employee as to quantity, quality or price in the prospective contract, or as to any other terms of such prospective contract, c. in any discussion between bidders and any state official concerning exchange of money or other thing of value for special consideration in the lettering of a contract, nor d. to any collusion with any state agency or political subdivision official or employee as to create a sole- source acquisition In contradiction to Section 85.451.1 of Title 74 B. I certify, if awarded the contract, whether competitively bid or not, neither the contractor nor anyone subjectto the contractor's direction or control has paid, given or donated or agreed to pay, give or donate to any officer or employee of the State of Oklahoma or the City of Owasso any money or other thing of value, either directly or indirectly, in procuring the contract to which this statement is attached. STATE OF Minnesota COUNTY OF carver )eing first duly sworn, on oath says that I am the agent authorized by the ;ion Affidavit and attached bid. bscribed and sworn before me this 10 day of -A, k3u e� Oy2.rv. Notary Public . a oo3�c0 � � Commission# CYNTHIA A NASH Expiration: I ! s f A Od S Notary Public, State of Minnesota My Commission Expires January 31, 2025 Page 12 of 14 CONTRACT FOR EQUIPMENT AND SERVICES THIS AGREEMENT, made this 1st day of December, 2020, between the City of Owasso, Oklahoma (CITY), and ATS Targets (VENDOR). WITNESSETH: 1. That for and in consideration of the sum of $ , VENDOR will furnish to CITY OF OWASSO A NEW POLICE FIREARMS RANGE AUTOMATED TURNING TARGET SYSTEM as indicated in the specifications. The CITY shall pay Vendor within 30 days of acceptance of delivery of the equipment and following the submission of an invoice. 2. This Contract shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. 3. This instrument, supplemented by the Contract Documents, contains the entire agreement between the parties, and no statement, promise or inducement made by either party, or the agent of either party, that is not contained in this written Contract shall be valid or binding. 4. This Contract shall not be enlarged, modified, or altered except in writing, signed by the parties and endorsed herein. 5. This Contract shall be governed by the laws of the State of Oklahoma both as to interpretations and performance. ATTEST: Juliann M. Stevens, City Clerk C • • • ��Z .��IaC�ILiu[:+3�Z�]�iIM�1►M�A Julie Lombardi, City Attorney CITY OF OWASSO, OKLAHOMA By: Bill Bush, Mayor VENDOR In Page 13 of 14 NON - COLLUSION INVOICE AFFIDAVIT STATE OF COUNTY OF of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the invoice pursuant to a contract or purchase order. Affiant the further states that the (work, services, materials or equipment) shown by this invoice has been (completed or supplied) in accordance with the plans, specifications, orders, requests or contract furnished or executed by the affiant. Affiant further states that (s)he has made no payment directly or indirectly to any elected official, officer or employee of the municipality/authority of money or any other thing of value to obtain payment of the invoice or procure the contract or purchase order pursuant to which an invoice is submitted. Print or Type Name of Contractor or Vendor Signature Print or Type Name and Title Subscribed and sworn before me this day of 2020 Notary Public Commission # Commission Expires: Page 14 of 14 ATS �� TARGETS `... MILITARY • LAW ENFORCEMENT • SECURITY ATS Targets atstargets.com 79 8th St E Waconia, MN 55387 FLEXI -90HD: Designed to be a rugged and reliable heavy -duty target turning system which has become the system of choice for the US Military Training Ranges with installations worldwide. Flexi90HD systems are superior to "look alike" systems offered by others in that ours has an ultra - reliable pneumatic control system that has resulted in zero function, cylinder, or valve failures in the past 10 years! As a result of our reliability reputation, we routinely replace the competitors' systems due to their inherent reliability issues and their inferior control systems. Our industry leading wireless control both handheld or laptop /tablet based is approved and used by the Military worldwide. Our programming system is capable of programming up to 5 axis target systems with hit sensing and hit counting yet requires only 15 minutes of instruction to train anyone into making custom scenarios. The Flexi90HD and ATS UTC controllers are proven worldwide every day to be the standard unbeatable combination of ultra - reliability and state of the art control and convenience. T -21C DUAL: Designed to easily operated and maintained by any agency. The track uses a standard size I -Beam to ensure easy replacement if a round happens to find it. Many times, replacement is not needed and the area that was hit can be quickly repaired by someone within the agency. This system offers an independently controlled dual carriage, multi -speed control all while being wirelessly controlled off of a tablet. UTC Software: ATS Targets UTC software allows users to create /save basic and advanced courses of fire. Once the user creates a program, they are able to run the entire range through a qualification at the push of a button. The user can also pause, stop and re -start the qualification at any time. A laptop computer with UTC software, wireless modem and handheld tablet will allow the user to control the range from a tower or about the range. INSTALLATION: Complete on -site installation of a 20 -point FLEXI -90HD target range and optional wireless T -21C dual running man system, includes applicable supplies including: cable, wiring, galvanized surface airline, connectors, anchors, conduit, junction boxes, air and cable fittings, labor and per diem. Running man system will have control box areas protected. ( *less site prep by customer) 1IPage Installation prices include operation /maintenance training for your staff. *Customer site prep includes concrete pad to mount stands, protective berm or barrier 18" Minimum height in front of the pad, 120 VAC outlet at center or one end of the pad (to plug -in control box) Conduit from air compressor room to center or one end of the pad with a %" ID air hose installed inside conduit. Adequate 3 phase power for compressor and at least one standard 120 VAC outlet in compressor room. ATS Targets will assist your staff with drawings /advice as needed for your site prep upon accepted Bid Packet. 21Page ATS�� TARGETS `.►, Advanced Training Systems atstargets.com 1 651.429.8091 1 info @atstargets.com 79 E. 8t" St., Waconia, MN 55387 SPECIFICATIONS Dimensions Control Drive (Left side for front rail) 9 "x 15" x6" Idler 6" x 6" Shipping (Excl. I -Beam) 15 "x21 "x6" Weight Shipping weight 22 lbs. Environmental Temperature Range 32 °F - 1407 Construction and hardware Stainless Steel Battery Base Type Deep cycle lead acid (Marine Type recommended, 12V automotive battery with batteries, one on either end, for Dual) Standby time Run time Charger Power On Transmitter (Wireless Only) Type 150 Hrs 10 Firs @ 1 operation /min /20' 1.5 A, 3 stage charger /maintainer Switched with 2 way toggle 9V Alkaline Controls Options Wired or wireless Independent speed and direction (dual target system) Programmable Not standard (see IMTS Running Man for programmable option, or contact ATS Targets to discuss special options) Radio (wireless only) Distance 600 m line of sight Frequency Standard 900 MHz spread- spectrum FCCID MCQ- XB900HP Frequency Option 1 2.4 GHz spread- spectrum FCCID MCQ -XBEE3 Frequency Option 2 (Japan) 2.4 GHz spread- spectrum Japan Approvals R210- 119309 Transmit power 4 mW Water /Dust Ingress NEMA Enclosure Driver Brushless DC waterproof motor Recommended Targets Cardboard Single or double carriages allowed on Each side of track. Recommend 1 "X2" Wood staves with single or double wall water resistant cardboard MIL -V3c or coroplast Other Plastic Silhouettes 2D ARMY -F Ribbed or Waffle ARMY -E Ribbed or Waffle Maximum Track Length Standard 200' (Contact ATS Targets for longer run needs) Targets Single or double carriages allowed on Each side of track. Recommend 1 "X2" Wood staves Mounting Requirements 2" min thickness, concrete pad minimum 12" wide Steel W6X9 Wide Flange I -beam track With 2 "x2" stands every 10' as shown Options "Dual" (Independent control on opposite Sides of the steel I -beam track) "Double" up to two carriages (targets) per side of track. H G 11 E C C A 16.5 ITEM DESCRIPTION NOTE 1 DRIVE CONTROLLER CAN BE MOUNTED ON EITHER OR BOTH SIDES OF BEAM TRACK 2 W6X9 BEAM TRACK SOLD SEPARATELY 3 IDLER 4 CARRIAGE 2 MAX PER SIDE 5 STAND SOLD SEPARATELY 6 1 "X2" WOOD SLAT CUSTOMER SUPPLIED REV Description By DATE A INITIAL DWG MWB 11/12/19 H CENTER TO FACE OF TARGET(4.0) RIES 1.6) G F -�3.0) E D C Advanced Training Systems P.O. Box 486 W aconfa, MN 55387 :ONHOFNML:IHIS DRAWING AND ANYINFORMAiION 651 - 429-8091 aistar ets.com )R DES[RIPf1VEMMERW.SETOUTON RARETHE g B YINFIDFNiVLLANOCOPYRIGHEPROPFRIY OF ADVANCED -- - - -.. AWNING SYSIFM$(Ali1,ADIVISN]N OF WIND02ESTLLL TRLE: DESCRIPTION: 1HD MUSTNOf8ED1$CLOSm,COPIED, U]ANED IH T -21 B INSTAL T -21 B INSTALLATION DRAWING MEVAUi)P.NPERMl ONOFAYS. WRHOUT ULWGNISRESERVEO. .. ANYPGRPOSE TOL• J( _ ±.125 SIZE: DWG. NO. - - - - REV: M = t.015 A 2002XX A A MAR: N/A .root= t.005 DHECKEE)BY:SAH SCALEI :8 IDATE:IT /4/19 DRAWNBY:MWB SHEET, 1:1 TO: The Honorable Mayor and City Council FROM: H. Dwayne Henderson, P.E. City Engineer SUBJECT: Change Order No. 4 - East 761h Street North Roadway Improvements from US Highway 169 to North 129th East Avenue DATE: November 25, 2020 BACKGROUND: The East 76th Street North Roadway Improvement project is under construction and making timely progress. Currently, the new eastbound lanes are being utilized by the citizens of Owasso. The contractor continues to work on the westbound lanes and work will begin in the near future on retaining walls adjacent to Equipment One and the cemetery to overcome grade changes between the properties and the roadways. The planned retaining wall between Equipment One and East 76th Street North is required to keep the embankment stable between Equipment One and the parking lot at the foot of the hill. The conditions of the soil have been found to need extra safety measures to keep the embankments from sloughing during construction. Sloughing of the embankments would create a safety issue and may cause property damage along the east property line of Equipment One. PROPOSED CHANGE ORDER: The proposed solution to the stabilization issue is to support the embankment with beam and plate shoring for safety. Beam and plate shoring is a method where H -beams are driven into the soil vertically and steel plates are driven between the H -beams for support. The shoring is removed once the work is completed. The cost of the proposed work is $39,816.26. The scope of the work is outside the scope of the road project; therefore, the cost of the work will be 100% the responsibility of the City of Owasso. FUNDING: Funding is available in the Capital Improvements Fund. RECOMMENDATION: Staff recommends approval of Change Order No. 4 in the amount of $39,816.26 and authorization to execute the necessary document. ATTACHMENTS: Change Order No. 4 Location Map Oklahoma Department of Transportation Chance Order Contract ID i 190389 Primary County TULSA Primary PCN 29326(04) Change Order Nbr Contract Description 004 Project STP- 2726(277)10 BADE, DRAIN,SURFACE, AND BRIDGE CITY STREET (EAST 76TH STREET NORTH): FROM 0.1 MILES EAST OF THE US -169 INTERSECTION, EXTENDED EAST IN.OWASSO. PROJECT LENGTH 0.844 MILE Change Order Type $0.00 SUPPLEMENTAL AGREEMENT Zero Dollar Change Order PCT Change: NO I Status I Pendin General Change Order Descriptlon(s): This change order is to allow funding to utilize temporary earth retainage to provide shoring only for the construction of additional length added to Wall "0', requested by the City of Owasso. This is a Non - participating item and will be 100% funded by the city. Pq Nbr ( Itm Nbr Catg I Item Code ' Unit I Unit Price I Bid Qty I rrev— mPP"a I Curr CO I new KeVlsea I g Qty Amount of change Item Description: TEMPORARY EARTH RETAINAGE This Change: $39,816.26 Supplemental Description 1: Prev Revised: $0.00 Supplemental Description 2: New Revised: $39,81626 Bid Contract: $0.00 Net Change: $39,816.26 PCT Change: 100.00 Explanations: This change order Is to allow funding to utilize temporary earth retalnage to provide shoring only for the construction of additional length added to Wall "D ", requested by the City of Owasso. This is a Non - participating Rem and will be 100% funded by the city. TOTAL VALUE FOR CHANGE ORDER 004: $39,816.26 ,Contract Time Adjustments No contract 8me adjustments are associated with this change order. Contract ID 1903f inge Order Nbr 004 rime Contractor's Section As the duly authorized representative of CROSSLAND HEAVY CONTRACTORS INC., contractor for the above referenced project. I affirm that I have reviewed the above and foregoing prices, quantities and days for the changed or additional work, and I agree that the quantities and prices as are herein listed and the extension of time to perform the change or additional work as shown above will adequately compensate the contractor for the changed or additional work. I understand that the quantities as listed above are estimated and may be subject to revision upon audit of the project. I further understand that the change order /supplemental agreement fully compensates the contractor for the changed or additional work and is in lieu of cost accounting for the work actually performed or submission of a claim as provided by the standard specifications for highway construction and special provisions to the contract. Signefum //�� L,_.' Name(Printedg Subscribed and mom before me this l� day of � yemb �' year oft (] My commission expires _s IUYIP. ,/11 r(�� •fUJ Notary Commission Number Tr -fo—C v it Company TNe ` N ` [Oklahoma Department of Transportation Section The prices for the additional Items have been compared with other contract prices and are a fair amount for the work involved. Respectfully requested by: Department Personnel Approval Date Residency Administration(R) Majors, Mark E. Field Division Administration(R) White, Randle W. Construction Administration(R) Leonard, John B. Central Office Adminlstratlon(R) Davis, Shawn Local Govemment Section I acknowledge the work indicated on this Change Order. I understand the final costs of this work will 6e reflected in the final cost apportionment. City/Counly Official Date Acknowfedged A ^ im.r ANOW '41W Contract ID 190389 Oklahoma Department of Transportation Cost Breakdown For Differing Site Conditions, Changes & Extra Work Project No. STP- 272B(277)IG Date 10/01/2020 County TULSA Contractor CROSSLAND HEAVY CONTRACTOI Description of Work Wall D extension Shoring 1. Labor Total (Refer to Attachment A) 1 $5,247.0: a) Labor Overhead & Profit % 25.00 $1,311.7( 2. Material Total (Refer to Attachment B) $2,502.84 a) Material Overhead & Profit % 20.00 $500.57 3. Equipment Total (Refer to Attachment C) 1 $10,553.8. a) Equipment Additional Administrative Cost & Profit % 20.00 $2,110.71 4. a) Bonds b) Property Damage & Liability Insurance c) Workers Compensation d) Unemployment Insurance Contribution e) Social Security Taxes f) Employment Fringe Benefits % Rate /$1000 of Payroll Rate / $100 of Payroll % % % 1.00 104.76 12.83 3.80 7.65 20.00 $183.04 $549.68 $673.19 $199.39 $401.40 $1,049.41 5. Subcontracted Work Total Trucking, Pier Sub, Welder 1 $13,212.1: a) Prime Contractor Overhead on Subcontracted Work % 10.00 $1,321.2; 6. Work of a Non - Highway Construction Nature 1 $0.0( a) Prime Contractor Overhead on Subcontracted Work % 10.00 $0.0( 7. Total Cost of Work $39,816.21 a) Unit Price $39,816.26 Quantity 1 Units LS $39,816.21 Page 1 of 4 Attachment A - Labor Total Contract ID: 190389 Description: Wall D extension Labor Classification No. Rate /Hour Total Hours' Total for Each Labor Class Carpenter Foreman 1.00 47.80 26.00 1,242.80 Skilled O ertator 1.00 25.74 51.42 1,323.55 Skilled Carpenter 1.00 21.78 42.00 914.76 Skilled Laborer 2.00 21.78 40.54 1,765.92 Labor Total 5,247.03 * Total hours of work per single worker. Page 2 of 4 Attachment B - Material Total Contract ID: 190389 Description: Wall D extension Shoring Material Item Unit Cost / Unit Quantity Total For Each Material 57 Rock TON 16.33 30.80 502.96 Granular Backfill Ton 11.27 140.00 1,577.80 Metal STS EA 422.08 1.00 422.08 Material Total 2,502.84 Page 3 of 4 Attachment C - Equipment Total Contract ID: 190389 Description: Wall D extension Shoring Equipment Type No. Cost / Hour Total Hours* Total For Each Type Lull 10k 1.00 31.56 32.00 $1,009.89 32" Walk Behind Roller 1.00 17.33 7.54 $130.63 CAT 321 Excavator 1.00 58.99 3.50 $206.48 CAT 336 Excavator 1.00 101.82 26.00 $2,647.22 CAT 279 Skidsteer 1.00 31.49 19.04 $599.57 CAT 930 Loader 1.00 44.28 1.88 $83.24 Beam Rental 4.00 6.12 160.00 $3,916.80 Plate Rental 4.001 3.06 160.00 $1,960.00 Labor Total $10,553.82 * Total hours of use per single piece of equipment. Page 4 of 4 East 76th Street North, US Hwy 169 to 129th East Ave a i t � r a Z ,� A. , m M ' ,ri r E 76th bt Nr z n, t" = 200 ft Change Order No. 4 11/06/2020 T pUl qa Na`�eu c. r/.ry. This map may represents a visual display of related geographic information. Data provided hereon is not guarantee of acutual field conditions. To be sure cf complete accuracy, please contact the responsible staff for most up- to-date information. tT . Y. r East 76th Street North, US Hwy 169 to 129th East Ave a i t � r a Z ,� A. , m M t" = 200 ft Change Order No. 4 11/06/2020 pUl qa Na`�eu c. r/.ry. This map may represents a visual display of related geographic information. Data provided hereon is not guarantee of acutual field conditions. To be sure cf complete accuracy, please contact the responsible staff for most up- to-date information. CITY OF Owasso GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 11/21120 Department Payroll Expenses Total Expenses 105 Municipal Court 8,517.03 11,389.04 110 Managerial 25,506.91 34,232.53 120 Finance 24,940.13 35,334.20 130 Human Resources 12,431.04 17,174.40 160 Community Development 25,369.14 35,814.02 170 Engineering 24,266.92 34,999.36 175 Information Systems 22,226.35 31,381.29 181 Support Services 12,518.37 17,555.22 190 Cemetery 2,100.00 2,873.85 201 Police Grant Overtime 3,965.95 4,019.45 201 Police -COPS Grant 1,800.00 3,948.05 215 Central Dispatch 40,784.01 59,455.50 221 Animal Control 6,273.96 8,485.23 250 Fire Safer Grant 26,609.23 41,765.54 280 Emergency Preparedness 3,207.69 4,227.53 370 Stormwater /ROW Maint. 9,837.80 14,254.34 515 Park Maintenance 11,748.36 16,318.45 520 Culture /Recreation 13,802.54 20,525.95 550 Community- Senior Center 8,035.02 10,253.64 580 Historical Museum 995.60 1,107.19 710 Economic Development 5,598.31 8,045.44 General Fund Total 290,534.36 413,160.22 185 Garage Fund Total 10,928.71 16,056.63 255 Ambulance Fund Total 553.85 622.53 250 Fire Fund 37 Total 177,778.45 265,718.28 201 Police Fund 38 Total 225,916.97 317,750.79 300 Streets Fund 39 Total 30,420.48 44,510.43 370 Stormwater Fund 27 Total 7,319.00 10,814.35 150 Worker's Compensation Total 5,814.01 6,906.41 720 Strong Neighborhoods Total 5,926.27 7,935.87 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 11/24/20 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES STOP LOSS FEES HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 50,186.84 27,050.52 21,214.95 52,996.45 14,404.18 75,139.02 240,991.96 5,677.04 5,794.10 11,471.14 252,463.10