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Home My WebLink About2020.12.15_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK TUESDAY, DECEMBER 15, 2020 - 6:30 PM AGENDA RECEIVED 1. Call to Order DEC 1 12020 Chair Bill Bush 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -December 1, 2020, and December 8, 2020, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report- pay period ending date December 5, 2020 • Monthly Budget Status Report - November 2020 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 13, 2019, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, December 11, 2020. Juliann M. Stevens, City Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cityofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING Tuesday, December 1, 2020 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, December 1, 2020, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Wednesday, November 25, 2020. 1. Call to Order Vice Chair Kelly Lewis called the meeting to order at 7:13 pm. 2. Roll Call Present Absent Vice Chair - Kelly Lewis Chair - Bill Bush Trustee - Doug Bonebrake Trustee - Chris Kelley Trustee - Lyndell Dunn A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - November 17, 2020, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Mr. Bonebrake to approve the Consent Agenda, as presented, with claims totaling $27,885.89. YEA: Bonebrake, Dunn, Lewis NAY: None Motion carried: 3 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices to Authority (documents for acknowledgment or information only, no discussion or action will be taken) The Vice Chair acknowledged receipt of the following: • Payroll Payment Report- pay period ending date November 21, 2020 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority December 1, 2020 Page 2 9. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Dunn, Lewis NAY: None Motion carried: 3 -0 and the meeting adjourned at 7:14 pm. Kelly Lewis, Vice Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, December 8, 2020 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, December 8, 2020, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, December 11, 2020. 1. Cali to Order /Roll Cali Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Absent Mayor /Chair- Bill Bush None Vice Mayor /Vice Chair- Kelly Lewis Councilor /Trustee - Chris Kelley Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. 2. Discussion relating to a request for a Specific Use Permit (SUP 20 -03) - 1.58 acres located southwest of the East 86th Street North and North 145th East Avenue intersection, just south of the Casey's convenience store (Granny and Dots) Alexa Beemer presented the item and discussion was held. It was further explained this item would be placed on the December 15, 2020, City Council agenda for consideration and action. 3. Discussion relating to City /Authority Manager items A. Tulsa Regional Chamber 2021 OneVoice Regional Legislative Agenda B. Monthly sales tax report C. City /Authority Manager report Warren Lehr introduced Juliann Stevens to present item A and discussion was held. It was further explained that an item would be placed on the December 15, 2020, City Council Consent agenda for consideration and action. Mr. Lehr introduced Jennifer Newman to present item B and discussion was held. Mr. Lehr reported on Coronavirus Relief Funding received from Tulsa County and the new City Manager of Claremore, John Feary. 4. City Councilor/Trustee comments and inquiries None 5. Adjournment The meeting adjourned at 6:13 pm. Bill Bush, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 12/1512020 Fund Vendor Name Payable Description Payment Amount 55 OPGA AT &T CONSOLIDATED PHONE $13.48 BROWN FARMS LLC SOD $290.00 CITY GARAGE LABOR /OVERHEAD - DEC, 202 $75.83 HOLLIDAY SAND & GRAVEL CO SAND $335.02 JPMORGAN CHASE BANK BOARDTRONICS -PARTS $356.50 JPMORGAN CHASE BANK CORE &MAIN - SUPPLIES $15.40 JPMORGAN CHASE BANK GCSAA -MEMB FEE $95.00 JPMORGAN CHASE BANK GREEN ACRE - TIMBERS $331.50 JPMORGAN CHASE BANK IBT- BEARING SEALS $27.78 JPMORGAN CHASE BANK IBT - BEARINGS $184.32 JPMORGAN CHASE BANK IBT -OIL SEALS $46.30 JPMORGAN CHASE BANK IBT- REFUND ($30.15) JPMORGAN CHASE BANK KANSAS GOLF -BELTS $162.20 JPMORGAN CHASE BANK KELLY REGIS SYS -LIC F $53.00 JPMORGAN CHASE BANK LOWES -SPRAY PAINT $50.28 JPMORGAN CHASE BANK LOWES- SUPPLIES $118.48 JPMORGAN CHASE BANK NORTHERN TOOL - REBUILD $69.34 JPMORGAN CHASE BANK OREILLY- FILTERS $42.49 JPMORGAN CHASE BANK QUALITY TIRE -TIRES $818.86 JPMORGAN CHASE BANK QUIKSERVICE -REBAR $39.00 JPMORGAN CHASE BANK SITEONE- FLOWERS $21.50 JPMORGAN CHASE BANK SPRINGDALE -KEY SET $35.88 JPMORGAN CHASE BANK SPRINGDALE- RETURN ($41.00) JPMORGAN CHASE BANK SPRNGDLE TRACTOR -KEYS $41.00 JPMORGAN CHASE BANK VICTOR - MAGNIFIER LENS $13.52 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $97.80 UNIFIRST HOLDINGS LP ENV CHARGE $22.00 UNIFIRST HOLDINGS LP JANITORIAL $34.00 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $34.56 UNIFIRST HOLDINGS LP SUPPLIES $20.68 UNIFIRST HOLDINGS LP UNIFORM SERVICE $23.94 VERIZON WIRELESS WIRELESS CONNECTION $40.95 COURSE MAINT -Total $3,439.46 JPMORGAN CHASE BANK LOWES- BLADES $13.48 JPMORGAN CHASE BANK SAMS - SUPPLIES $18.76 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $80.14 JPMORGAN CHASE BANK WALMART- SUPPLIES $9.76 FOOD & BEV -Total $122,14 AT &T CONSOLIDATED PHONE $26.97 AT &T LONG DISTANCE PHONE $0.44 JPMORGAN CHASE BANK CAROUSEL CHECKS -SUPPL $94.87 JPMORGAN CHASE BANK LOCKE -LED BULBS $562.80 1 Claims List - 12/15/2020 Fund Vendor Name 55 OPGA JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK ONEOK, INC OKLAHOMA NATURAL GAS Payable Description Payment Amount LOCKE- REPAIR $38.48 MURPHY - SUPPLIES $868.14 OFFICE DEPOT - SUPPLIES $121.72 STAPLES -PAPER $29.99 TEXOMA - PENCILS $345.60 WALMART- SUPPLIES $165.73 NATURAL GAS USAGE $272.56 GOLF ADMIN -Total $2,527.30 BGR DAILY ACCT. REIMB GOLF PETTY CASH $298.50 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $4,796.97 JPMORGAN CHASE BANK SAMS -FOOD $431.69 JPMORGAN CHASE BANK SYSCO- REFUND ($62.61) JPMORGAN CHASE BANK WALMART -FOOD $13.00 OPGA -Total $5,477.55 OPGA -Total $11,566.45 OPGA Grand Total $11,566.45 2 Department 600 Golf Shop Operations 605 Cart Operations 610 Golf Course Operations 670 Food & Beverage 690 General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 12105120 Payroll Expenses 6,432.77 1,079.37 9,097.10 2,214.50 3,739.45 Total Expenses 10,203.35 1,209.21 15,323.48 3,760.54 5,374.81 FUND TOTAL 22,563.19 35,871.39 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2020.2021 Budgetary Basis Statement of Revenues & Expenses As of November 30, 2020 OPERATING EXPENSES Golf Shop MONTH YEAR PERCENT $ TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: (54,031) (120,058) Golf shop fees $ 45,280 $ 343,076 $ 512,467 66.95% Merchandise sales 9,543 74,290 163,230 45.51% COS -- merchandise (5,947) (47,321) (118,349) 39.98% Cart Rental 13,159 126,202 142,931 88.30% Food & beverage 10,324 87,729 134,139 65.40% COS -- food & beverage (5,438) (41,223) (67,487) 61.08% TOTAL OPERATING REVENUES $ 66,922 $ 542,753 $ 766,931 70.77% OPERATING EXPENSES Golf Shop (24,893) (97,714) $ (276,141) 35.39% Cart Operations (7,255) (54,031) (120,058) 45.00% Golf Course Maintenance (57,760) (329,312) (731,714) 45.01% Food & Beverage (11,903) (67,534) (140,778) 47.97% Golf Administration (19,430) (101,737) (227,912) 44.64% Capital Outlay (75,400) 0.00% TOTAL OPERATING EXPENSES $ (121,240) $ (650,329) $ (1,572,003) 41.37% OPERATING REVENUES OVER (UNDER) EXPENDITURES (805,072) $ (54,319) $ (107,575) $ NONOPERATING REVENUES (EXPENSES): Transfer from General $ 39,411 $ 635,948 $ 929,672 68.41% Transfer from OPWA - 326,201 0.0070 Other revenues/ (expenses) 8 54 - TOTAL NONOPERATING REVENUES (EXPENSES): $ 39,419 $ 636,002 $ 1,255,873 50.64% NET INCOME (LOSS) $ 528,427 $ 450,801 $ (14,900) ENCUMBRANCES OUTSTANDING $ (77,626) FUND BALANCE (Budgetary Basis) Beginning Balance (1,484,615) (1,484,615) Ending Balance $ (1,033,814) $ (1,033,814)