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HomeMy WebLinkAbout1997.07.15_OPWA MinutesOWASSO PUBLIC WORDS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, July 15, 1997 The Owasso Public Works Authority met in regular session on Tuesday, July 15, 1997 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 11, 1997. Chairman Barnhouse called the meeting to order at 7:20 p.m. ITEM 2: FLAG SALUTE The flag salute was given during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT ABSENT Mary Lou Barnhouse, Chair Tracy Standridge, Vice Chair Michael Helm, Trustee Denise Bode, Trustee Mark Wilken, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF •AGENDA. A. Approval of the Minutes of July 1, 1997 Regular Meeting. B.Approval Mr Wilken moved, seconded by Dr Standridge, to approve the consent agenda. The consent agenda included minutes of the July 1, 1997 meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) OPWA Fund $107,704.629 (2) OPWA Capital Improvements $23,213.99; (3) Interfund Transfers $800,219.36; (4) OPWA Sales Tax Fund $50,931.63; (5) Payroll $31,054.91. AYE: Wilken, Standridge, Bode, Helm, Barnhouse None Motion carried 5-0. Owasso Public Works Authority July 15, 1997 ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE ADOPTION OF A POLICY REGARDING THE EXTENSION OF MUNICIPAL WATER AND WASTEWATER SERVICE TO SUBDIVISIONS OUTSIDE OF THE CITY'S CORPORATE BOUNDARIES. Mr Ray presented the item, stating that during the June 17, 1997 meeting of the Owasso Public Works Authority, a request was made by a developer for the extension of water and wastewater service to a subdivision located outside the city's corporate boundaries. Discussion of the request focused on the concern that the subdivision for which the request was made did not meet the city's development standards for street construction, drainage improvements, or lot size. Also, at that meeting, the Trustees expressed concern that there might be a future attempt to annex the subdivision, and that potential homeowners would not know that the subdivision was outside the city's corporate boundary. At the June 17 meeting, the Trustees voted to table further consideration of the request for 30 days. The Trustees directed the staff to research and develop a policy relating to the extension of municipal utilities to developing subdivisions located outside the city's corporate boundaries. The staff did conduct such a survey. Of the 13 municipalities responding to the survey, nine require annexation into the city in order to receive municipal services. The staff concluded that the policy and intent of a majority of the communities surveyed requires developments outside the city boundaries to meet their design standards before the extension of municipal utilities will be allowed. The staff developed the following policy statement: "All development and construction of infrastructure (water, wastewater, streets and storm sewer) in any area outside of the City of Owasso's corporate boundary to be served by a municipal water main line and/or wastewater main line (hereinafter referred to as municipal utility services), must be done in accordance with all present and future codes, ordinances, and regulations adopted by the City of Owasso and/or the Owasso Public Works Authority which would be then applicable to similar construction and development inside the city's corporate limits. Municipal utility services may be approved and extended at the sole discretion of the Owasso Public Works Authority, without the restrictions of this policy statement applying, to subdivisions located outside the city's corporate limits, but having existing and fully operational infrastructure (water, wastewater, streets and storm sewer) developed and constructed prior to July 15, 1997. For subdivisions completed subsequent to July 15, 1997, the Owasso Public Works Authority, at its sole discretion, and upon such terms and conditions as may at such time be imposed, and only upon petition of a majority of the residents of the requesting subdivision, may approve the extension of municipal utility services to subdivisions outside of Owasso's corporate limits, provided that Pa Owasso Public Works Authority July 15, 1997 all existing infrastructure (water, wastewater, streets and storm sewer) is totally completed and fully operational. Rules, regulations and procedures necessary to implement this policy shall be developed and distributed by the City Manager. Such rules, regulations and procedures shall be noticed to the City Council. " Mr Wilken moved, seconded by Dr Standridge, to adopt the policy statement relating to the access to, and extension of, municipal water and wastewater service to properties outside the corporate boundary of the City of Owasso, Oklahoma, and that the staff be directed to promulgate administrative rules to implement that policy. The Chair ask if there were any questions from either the audience or the 'Trustees. No questions were asked and there was no discussion. AYE: Wilken, Standridge, Bode, Helm, Barnhouse NAY: None Motion carried 5-0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST BY CHARLES BURRIS FOR EXTENSION OF WATER AND WASTEWATER SERVICE TO AN AREA OUTSIDE THE CITY'S CORPORATEBOUNDARIES,Or THE PURPOSEO, SERVING c SUBDIVISION OF TULSi, This item was presented by Mr Ray. He referred to a memorandum in the background information that was prepared by Phil Lutz, Engineering Project Manager. Mr Lutz stated in his memo that a technical evaluation of the development indicates that water and sanitary sewer service is available to serve the proposed Kelly Ann subdivision, a subdivision being developed outside the city's corporate boundaries. Based on that evaluation, his recommendation was for approval for Kelly Ann water and sewer connection to the city system, subject to an escrow deposit prior to final acceptance of the sanitary sewer system. Mr Ray said that Mr Lutz's recommendation is a technical recommendation and, based on action on the previous item, the staff recommendation is to table the request for water and wastewater service until such time as the rules, regulations, and procedures necessary to implement the policy approved in the previous item, are developed and distributed by the City Manager. Mr Wilken moved, seconded by Dr Bode, to table action on the request by Mr Burris for extension of water and wastewater service to an area outside the city's corporate boundaries until rules and regulations relating to the policy statement approved in item 6 can be promulgated by the City Manager. 9 Owasso Public Works Authority July 15, 1997 Mr Louis Levy, attorney for Charles Burris, asked if he could make a statement. Because no matter may be discussed once a motion has been made to table, Mr Wilken requested that his motion be held in abeyance to afford Mr Levy the opportunity to address the Trustees, to which Dr Bode concurred. Mr Levy told the Trustees that Mr Burris had encountered no problems with any of the Tulsa County bodies he had appeared before. He said there are 26 single family homes under contract, and that the subdivision does not pose a threat to anyone. Mr Burris was not present. Following Mr Levy's statement, Mr Wilken reasserted his motion to table the request, again seconded by Dr Bode. AYE: Wilken, Bode, Helm, Standridge, Barnhouse NAY: Done Motion carried 5-0. Mr Levy requested a meeting with the City Manager to discuss the policy and the rules and regulations that will be written and implemented by the City Manager. Mr Ray agreed to such a meeting. REQUEST TO AWARD A CONTRACT FOR THE PURCHASE OF RESIDENTIAL REFUSE CONTAINERS (POLYCARTS), AND AUTHORIZE PAYMENT FOR THE PURCHASE OF AN INITIALORDER OF 11 GREEN CARTS AT $5700.00 Mr Carr said that the OPWA annually solicits bids for the purchase of carts to be used in the residential refuse collection system. Bids were solicited for the bulk purchase of green carts for use in residential trash collection and red carts for use by yardwaste separation customers. The specifications requested a unit price bid for each color of 90®gallon cart. The carts will be ordered in a minimum of 50 unit quantity, and the bid price is guaranteed for any orders placed until June 30, 1998. On bid and three "no bid" responses were received. Williams Defuse Equipment Co Inc of Owasso submitted a bid based on the Poly -Cart 2000, which are the carts currently used in the Owasso refuse collection system. Staff recommended the purchase of polycarts from Williams Refuse Equipment Co Inc. Dr Bode moved, seconded by Dr Standridge, to award a contract for the purchase of residential refuse containers to Williams Refuse Equipment Co Inc, at a cost of $57.00 per green cart and $59.00 per red cart, and authorization for the payment of $5700 for the purchase of an initial order of 100 green carts. Bode,. arnhoum NAY: None I Motion carried 5-0. An Owasso Public Works Authority No report. No report. ITEM 10: UNFINISHED BUSINESS July 15, 1997 Mr John Groth asked when the policy for the extension of municipal water and wasterwater service to subdivisions outside the city limits would be implemented. Mr Ray said that it was effective immediately upon approval. ITEM 11: NEW BUSINESS None. Motion carried 5-0, and the meeting was adjourned at 7:45 p.m. Marcia Aoutwell, Authority Secretary W1 Mary L,ou!Barnhouse, Chairperson