HomeMy WebLinkAbout1997.06.17_OPWA MinutesOWASSO PUBLIC WORKS AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, June 17, 1997
The Owasso Public Works Authority met in regular session on Tuesday, June 17, 1997 in the
Council Chambers at the Owasso Community Center per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 13, 1997.
ROME- I WIN R I 1 11 9 .
Chairman Barnhouse called the meeting to order at 7:30 p.m.
ITEM 2: FLAG SALUTE
The flag salute was given during the City Council meeting preceding this meeting.
PRESENT ABSENT
Mary Lou Barnhouse, Chair
Tracy Standridge, Vice Chair
Michael Helm, Trustee
Denise Bode, Trustee
Mark Wilken, Trustee
STAFF
Rodney J Ray, City Manager
Ronald D Cates, Authority Attorney
Marcia Boutwell, Authority Secretary
ITEM 4: REQUEST APPROVAL OF THE MINUTES OF JUNE 3, t997 REGULAR
MEETING AND JUNE 10, 1997 SPECIAL MEETING.
Dr Bode moved, seconded by Dr Standridge, to approve the minutes as submitted, by reference
made a part hereto.
AYE: Bode, Standridge, Wilken, Helm, Barnhouse
NAY: None
Motion carried 5-0.
Owasso Public Works Authority June 17, 1997
Dr Bode moved, seconded by Mr Wilken, that the following claims be approved as submitted:
(1) OPWA Fund $131, 687. 38; (2) Payroll $25, 830.57.
AYE: Bode, Wilken, Helm, Standridge, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OPWA
RESOLUTION #97-01 A RESOLUTION RELATING TO CHANGE
DIRECTIVES AND CHANGE ORDERS TO A CONTRACT BETWEEN THE
OWASSO PUBLIC WORKS AUTHORITY AND WALTERS-MORGAN
CONSTRUCTION COMPANY IN THE AMOUNT OF $1, 923 900 FOR THE
PURPOSE OF CONSTRUCTING IMPROVEMENTS TO THE AUTHORITY'S
WASTEWATER TREATMENT PLANT.
Mr Carr presented this item pertaining to the Wastewater Treatment Plant. Any changes to the
contract with Walter -Morgan Construction Company for improvements to the plant must go
through a change order process that requires Authority approval of all change orders. The time
to receive, review and process a change order can take as long as 30-45 days, creating a delay
in the work. The contract documents provide for the use of a Work Directive Change form,
which would allow the Public Works Director to authorize changes. Before this can occur,
policies and procedures for the use of a Work Directive Change need to be established. OPWA
Resolution #97-01 allows the Public Works Director to authorize changes to the contract in an
amount not to exceed $5000 per occurrence or $20,000 cumulative. Once the work covered by
the directive is completed or a final cost and time determined, the Contractor will submit
documentation for inclusion in a Change Order, which will be submitted to the Trustees for final
review and consideration. The monthly Project Status Report will include a summary of costs
of Work Directive Changes, and a copy of each Work Directive Change will be provided to each
Trustee as they are issued. Dr Bode moved, seconded by Mr Wilken, to approve OPWA
Resolution #97-01, delegating to the Public Works Director of the City of Owasso, Oklahoma
authority to make change directives in an amount not to exceed $5000 per occurrence or $20,000
cumulative, subject to the limitations of the Public Competitive Bidding Act of 1974.
AYE: Bode, Wilken, Standridge, Helm, Barnhouse
NAY: None
Motion carried 5-0.
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Owasso Public Works Authority
June 17, 1997
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST BY CHARLES BURRIS FOR EXTENSION OF WATER AND
WASTEWATER SERVICE TO AN AREA OUTSIDE THE CITY'S
CORPORATE BOUNDARIES SUCH EXTENSION FOR THE PURPOSE OF
SERVICE A SUBDIVISION OF TULSA COUNTY.
Mr Lutz presented a request to the Trustees from Charles Burris to allow Mr Burris to connect
the Kelly Ann subdivision, water and sewer systems to city utilities. The Kelly Ann subdivision
is located north of 96th St N and immediately west of the existing El Rio Vista subdivision, and
is not in the city limits. Mr Lutz said that there is sufficient water pressure to serve the
development. An escrow deposit of $4917.90 would be required for Kelly Ann subdivision to
connect to the city sewer system. That escrow account would exist for the purpose of future
sewer system improvements within the Ator Lift Station drainage basin. Mr Wilken expressed
concern that the subdivision infrastructure is not being built to city standards, which could create
problems in the event a future request is made for annexation. Mr Wilken moved, seconded by
Dr Standridge, to table action on this item for 30 days, to give the staff an opportunity to
develop a policy addressing infrastructure in subdivisions outside the city limits.
AYE: Wilken, Standridge, Bode, Helm, Barnhouse
NAY: None
Motion carried 5®0.
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Ms Bishop presented OPWA Resolution #97-02, which adopts the FY 97-98 budget for all funds
administered by the Owasso Public Works Authority. Dr Standridge moved, seconded by
Dr Bode, to approve OPWA Resolution #97-02.
AYE: Standridge, Bode, Helm, Wilken, Barnhouse
NAY: None
Motion carried 5-0.
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Owasso Public Works Authority
No report.
ITEM 11: UNFINISHED BUSINESS
RIM
ITEM 12: NEW BUSINESS
12-MM
ITEM 13: ADJOURNMENT
Mr Wilken moved, seconded by Dr Standridge to adjourn.
AYE: Wilken, Standridge, Helm, Bode, Barnhouse
NAY: None
Motion carried 5-0, and the meeting was adjourned at 7:45 p.m.
Marc Boutwell, Aut ority Secretary
An
June 17, 1997