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Home My WebLink About2021.01.19_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK TUESDAY, January 19, 2021 - 6:30 PM AGENDA RECEIVED 1. Call to Order Chair Bill Bush JAN 15 2021 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - January 5, 2021, and January 12, 2021, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date January 2, 2021 • Monthly Budget Status Report - December 2020 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 11, 2020, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday January 15, 2021. \I—JUl nn M. Stevens, Citytlerk i J The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens @citvofowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING Tuesday, January 5, 2021 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, January 5, 2021, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Thursday, December 31, 2020. 1. Call to Order Vice Chair Kelly Lewis called the meeting to order at 7:09 pm. 2. Roll Call Present Absent Vice Chair- Kelly Lewis Chair- Bill Bush Trustee - Chris Kelley Trustee - Doug Bonebrake Trustee - Lyndell Dunn A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - December 15, 2020, Regular Meeting B. Approve claims Mr. Kelley moved, seconded by Mr. Dunn to approve the Consent Agenda, as presented with claims totaling $836,694.26. YEA: Bonebrake, Dunn, Kelley, Lewis NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) The Vice Chair acknowledged receipt of the following: Payroll Payment Report - Pay Period Ending Date December 19, 2020 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Works Authority January 5, 2021 Page 2 9. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Dunn, Kelley, Lewis NAY: None Motion carried: 4 -0 and the meeting adjourned at 7:10 pm. Kelly Lewis, Vice Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, January 12, 2021 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, January 12, 2021, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, January 8, 2021. 1. Call to Order /Roll Call Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Mayor /Chair- Bill Bush Vice Mayor /Vice Chair- Kelly Lewis Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. Absent Councilor /Trustee -Chris Kelley 2. Presentation and discussion relating to the FY 2020 Audit Linda Jones, Stacy Hammond, C.P.A. from BT &Co. (appearing via teleconference), and Robert Curfman, Audit Committee Chair, presented the item and discussion was held. 3. Discussion relating to Community Development Items A. Request for final plat - Morrow Place Phase II, located at the southeast corner of East 1261h Street North and North 129th East Avenue B. Request for final plat - Trinity Presbyterian Church, located north and west of the East 761h Street North and North Memorial Road intersection C. Request for the partial vacation of a plat - Crossroads Christian Center, located near 11610 North 1371h East Avenue D. Request for rezoning - 10010 North 97th East Avenue Alexa Beemer presented item A and discussion was held. Ms. Beemer presented item D and read into the record an email from Jay and Janice Harness, dated Tuesday, January 5, 2021, and discussion was held. Karl Fritschen presented items B and C, and discussion was held. It was further explained that these items would be placed on the January 19, 2021, City Council agenda for consideration and action. 4. Discussion relating to Public Works Department items A. Proposed Funding Agreements - railroad crossing improvements at East 106th Street North and North Mingo Road and East 97th Street North and Mingo Road B. Proposed Interlocal Agreement -2021 Street Rehabilitation Program (East 1061h Street from Mingo Road to North 135th East Avenue) C. Proposed Change Order # 1 - 2020 Street Rehabilitation Program Roger Stevens presented each item and discussion was held. It was further explained that these items would be placed on the January 19, 2021, City Council agenda for consideration and action. 5. Discussion relating to the Greens Replacement Project at Bailey Ranch Golf Course Corey Burd and Chris Cook presented the item and discussion was held. It was further explained that this item would be placed on the January 19, 2021, Owasso Public Golf Authority agenda for consideration and action. Owasso City Council, OPWA & OPGA January 12, 2021 Page 2 6. Discussion relating to City Manager items A. Monthly sales fax report B. City Manager report Warren Lehr introduced Linda Jones to present item A and discussion was held. Mr. Lehr commented on the FY 2020 Audit, and the East 116th Street North Striping Project from 1351h East Avenue to 129th East Avenue. 7. City Councilor /Trustee comments and inquiries Mr. Bonebrake and Mr. Bush commented on the City's audit process. 8. Adjournment The meeting adjourned at 7:24 pm. Bill Bush, Mayor /Chair Juliann M. Stevens, City Clerk Fund 61 OPWA Claims List - 1/19/2021 Vendor Name AT &T BLUE ENERGY FUELS, LLC CITY GARAGE CITY GARAGE FLEETCOR TECHNOLOGIES JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK ONEOK, INC OKLAHOMA NATURAL GAS UNIFIRST HOLDINGS LP Payable Description Payment Amount CONSOLIDATED PHONE $13.48 CNG FUEL PURCHASED - DEC, $15.76 LABORIOVERHEAD CHARGE- $16533 J LABORIOVERHEAD CHARGE - VEH PARTS PURCHASED - $4.56 DEC FUELMAN EXPENSES - DEC, 2 $22.51 OFFICE DEPOT - SUPPLIES $113.85 REASORS -EMPL RECOG $44.99 RESTAURANT EQUIP -SPLY $51.58 SAMS- SUPPLIES $27.98 NATURAL GAS USAGE $903.37 UNIFORM SERVICE $62.96 OPWA ADMINISTRATION -Total $1,426.37 AT&T CONSOLIDATED PHONE $13.48 CITY GARAGE LABORIOVERHEAD CHARGE - $410.17 J JPMORGAN CHASE BANK BUMP2BUMP -PARTS $213.72 JPMORGAN CHASE BANK NAT'L EVO -FEE $581.57 JPMORGAN CHASE BANK ROBERTSON -TIRE $97.90 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FE $2,906.55 UNIFIRST HOLDINGS LP UNIFORM SERVICE $36.70 RECYCLE CENTER • Total $4,260.09 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - DEC, $2,674.21 CITY GARAGE LABORIOVERHEAD CHARGE- $5,524.17 J CITY GARAGE VEH PARTS PURCHASED - $2,909.19 DEC COVANTA LANCASTER, INC LANDFILL TIPPING FEE $10,984.56 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - DEC, 2 $2,414.38 JPMORGAN CHASE BANK AMAZON -MASKS $90.00 JPMORGAN CHASE BANK AMERIFLEX -PARTS $81.08 JPMORGAN CHASE BANK BUMP213UMP -GAUGE $8.74 JPMORGAN CHASE BANK BUMP2BUMP -PARTS $127.20 JPMORGAN CHASE BANK BUMP2BUMP -TOOLS $22.49 JPMORGAN CHASE BANK BUMP213UMP- WRENCH $9.74 JPMORGAN CHASE BANK CUMMINS -PARTS $3,084.24 JPMORGAN CHASE BANK FLEETPRIDE -PARTS $975.36 JPMORGAN CHASE BANK GRAINGER -TOOLS $68.80 JPMORGAN CHASE BANK KIMS -HOSES $231.31 JPMORGAN CHASE BANK PTG -PARTS $146.46 JPMORGAN CHASE BANK PTG- SERVICE $329.31 JPMORGAN CHASE BANK SEMI TRUCK -WASH $260.00 1 Claims List - 1/19/2021 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK STEVE'S WHLSE -TOOLS $306.58 JPMORGAN CHASE BANK WASTE MGMT -FREE LANDF $5,910.15 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FE $19,798.21 UNIFIRST HOLDINGS LP UNIFORM SERVICE $121.76 UNITED FORD SOUTH, LLC TRUCK $34,037.00 REFUSE COLLECTIONS -Total $90,114.94 SUMNERONE INC COPIER SUPPLIES $779.63 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $3,082.41 INC J UTILITY BILLING -Total VEH PARTS PURCHASED- $3,862.04 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - DEC, $176.55 CITY GARAGE LABOR/OVERHEAD CHARGE - $1,378.50 JPMORGAN CHASE BANK J $72.68 CITY GARAGE VEH PARTS PURCHASED - $736.96 JPMORGAN CHASE BANK DEC $3,795.00 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - DEC, 2 $391.23 JPMORGAN CHASE BANK AMAZON -CASE $26.98 JPMORGAN CHASE BANK DUKES - MANHOLE REHAB $2,039.40 JPMORGAN CHASE BANK KEY EQUIP - JETTING EQU $9,575.00 JPMORGAN CHASE BANK LOWES -PARTS $34.72 JPMORGAN CHASE BANK OK.GOV -FEE $3.75 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $215.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE $105.68 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $834.32 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $210.61 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER COLLECTIONS -Total $15,808.91 AT &T CONSOLIDATED PHONE $40.45 CITY GARAGE LABORIOVERHEAD CHARGE- $1,064.42 J CITY GARAGE VEH PARTS PURCHASED- $60.41 DEC FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - DEC, 2 $470.82 JPMORGAN CHASE BANK AMAZON - SUPPLIES $72.68 JPMORGAN CHASE BANK CINTAS -MED SUPPLIES $43.48 JPMORGAN CHASE BANK FORT BEND -TOTE $3,795.00 JPMORGAN CHASE BANK GREEN CO- TESTING $50.00 JPMORGAN CHASE BANK HUTHER &ASSOC -BIO MONI $1,225.00 JPMORGAN CHASE BANK MY BINDING COM- REFUND ($1.25) JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $7.19 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REM $11,887.81 UNIFIRST HOLDINGS LP UNIFORM SERVICE $120.78 VERIZON WIRELESS WIRELESS CONNECTION $80.02 2 Claims List - 1/19/2021 Fund Vendor Name Payable Description Payment Amount 61 OPWA WASTEWATER TREATMENT -Total $18,917.01 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - DEC, $73.72 CITY GARAGE tABORIOVERHEAD CHARGE - $2,71817 J CITY GARAGE VEH PARTS PURCHASED - $206.76 DEC CITY OF TULSA UTILITIES WATER $235,558.25 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - DEC, 2 $1,001.94 JPMORGAN CHASE BANK CORE &MAIN - REGISTERS $999.50 UNIFIRST HOLDINGS LP UNIFORM SERVICE $160.66 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRI $30.60 WATER -Total $240,749.60 OPWA -Total $375,138.96 OPWA Grand Total $375,138.96 91 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01/02/21 Department Payroll Expenses Total Expenses 400 OPWA Administration 18,536.24 27,742.32 405 Utility Billing 3,591.45 8,098.17 420 Water 11,125.83 20,978.76 450 Wastewater 13,308.14 21,728.17 455 Wastewater Collection 12,804.97 22,042.10 480 Refuse 16,323.54 26,646.73 485 Recycle Center 2,379.20 4,785.24 FUND TOTAL 78,069.37 132,021.49 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2020.2021 Budgetary Basis Statement of Revenues & Expenses As of December 31, 2020 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water $ 540,582 $ 4,115,368 $ 6,596,392 62.39% Wastewater 453,609 2,703,793 5,208,252 51.91% Refuse & recycle 203,615 1,276,414 2,436,961 52.38% Other Utility fees 13,103 111,923 280,600 39.89% TOTAL OPERATING REVENUES $ 1,210,909 $ 8,207,498 $ 14,522,205 56.52% OPERATING EXPENSES: OPWA administration $ (85,223) $ (637,686) $ (1,148,594) 55.527. Utility Billing (33,535) (228,648) (524,537) 43.59% Water (302,691) (2,097,215) (4,393,979) 47.73% Wastewater (190,238) (1,402,003) (3,025,922) 46.33% Refuse & Recycle (114,817) (958,146) (1,956,329) 48.98% Debt payments (203,967) (1,272,859) (2,705,000) 47.06% TOTAL OPERATING EXPENSES $ (930,471) $ (6,596,557) $ (13,754,361) 47.96% OPERATING REVENUES OVER /(UNDER) EXPENDITURES $ 280,438 $ 1,610,941 $ 767,844 NONOPERATING REVENUES (EXPENSES): Interest $ 1,948 $ 14,045 $ 28,830 48.72% Other revenues /(expenses) 2,519 12,754 20,326 62.75% Transfers in - - - 0.00% Transfers out - - (326,201) 0.00% TOTAL NONOPERATING REVENUES (EXPENSES) $ 4,467 $ 26,799 $ (277,045) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt $ 16,810 $ 1,938,697 $ 34,376,052 Expenditures of long -term debt (45,717) (1,311,483) (35,643,861) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES $ (28,907) $ 627,214 $ (1,267,809) NET INCOME (LOSS) $ 255,998 $ 2,264,954 $ (777,010) ENCUMBRANCES OUTSTANDING $ (22,766,718) BOND PROCEEDS RECEIVABLE $ 22,383,970 FUND BALANCE (Budgetary Basis) Beginning Balance 4,115,140 4,115,140 Ending Balance $ 5,997,346 $ 3,338,130