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Home My WebLink About2021.02.02_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers Old Central Building 109 North Birch, Owasso, OK TUESDAY, February 2, 2021 - 6:30 PM AGENDA 1. Call to Order Mayor Bill Bush RECEIVED 2. Invocation JAN 29 2021 Pastor Doug Johnson of Beacon Hill Baptist Church 3. Flag Salute City Clerk's Office 4. Roll Call 5. Presentation of the Character Trait of Honesty Jason Woodruff, Character Council Member 6. Presentation of Employee of the Quarter Warren Lehr 7. Owasso Strong Neighborhood Initiative Annual Report Jerry Fowler 8. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - January 19, 2021, Regular Meeting B. Approve claims C. Accept public infrastructure of a waterline and stormwater conveyance system for Time to Shine Car Wash located at 11515 East 961h Street North 9. Consideration and appropriate action relating to items removed from the Consent Agenda 10. Consideration and appropriate action relating to an agreement for engineering services for a detailed hydraulic and hydrology analysis of the Country Estates Subdivision Daniel Dearing Staff recommends approval of the Agreement for Engineering Services with Freese and Nichols, Inc., of Tulsa, Oklahoma, in the amount of $49,100.00, and authorization to execute the necessary documents. 11. Consideration and appropriate action relating to the acquisition of right -of -way for the East 961h Street North from North 119 +h East Avenue to North 1291h East Avenue Roadway Improvement Project Roger Stevens Staff recommends authorization for payment in the amount of $49,700.00 to Sam's Real Estate Business Trust for the acquisition of right -of -way, located at 12901 East 961h Street North. 12. Report from City Manager Monthly Public Works Project Status Report Owasso City Council February 2, 2021 Page 2 13. Report from City Attorney 14. Report from City Councilors 15. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date January 16, 2021 • Health Care Self- Insurance Claims - dated as of January 28, 2021 16. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 17. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 11, 2020, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, January 29, 2021. M. Stevens City Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk of least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@citvofowasso.com Strang Neighbor ood Initiative Owasso Neighborhoods Registered Neighborhoods Yes, HOA /POA Yes, HOA/POA, Outside City Limits Yes, Neighborhood Network Yes, Apartment - Crime Watch 0 0.5 1 Mlles City of Owasso, INCOG, ESRI M No, HOA /POA, City Limits No, Neighborhood Network, City Limits No, Outside City Limits Owasso Boundary Fenceline City Limits Building Relationships Today For Stronger Neighborhoods Tomorrow andA Better Community For ALL Why We Are Here Strong Neighborhoods are the primary component of an attractive and vibrant community. Key to success - Building relationships: 1) Build partnerships between residents and city government 2) Encourage citizens to become engaged in their neighborhoods 3) Foundation of building relationships has expanded to neighborhoods building relationships with other neighborhoods How OSNI HELPS . Establish Neighborhood Networks in neighborhoods where no HOA -Work with all neighborhood groups to develop plans for their neighborhood . Serve as a point of contact between citizens and City departments Neighborhoods OSNI serves 5o Homeowner Associations, Neighborhood Networks, or Apartment complexes representing 9,591 Households Virtual Conference in 2021 Neighborhood Leadership Conference OSNI hosted its loth Annual Neighborhood Leadership Conference on 1 -23 -2021. There were 33 leaders in attendance representing 26 neighborhoods. Neighborhood Grant Program OSNI offers grants to registered Owasso neighborhoods to encourage projects for neighborhood improvements and to supplement neighborhoods' investments. The Grant Program is administered by the Owasso Community Foundation. There have been a record number of grants awarded over the last two years, and a record amount of neighborhood investment. # Neighborhood Grant Neighborhood Total Grants Amount Investment Impact 2019 15 $16,o13 $34926 $50939 2020 10 $15447 $49424 $64872 2010 -2020 TOTALS 89 $76444 $206579 $283,023 Neighborhood Resources Alert Neighborhood ProLyram • Partnership with Owasso Police Department • Develops neighborhood -based crime prevention organizations Sign . Partnership with Public Works Department • Increases visibility and neighborhood pride . Complements other neighborhood identity efforts Neighborhood Block Part Block parties are an opportunity to renew neighborhood awareness, exchange greetings, and to celebrate the importance of neighborhood relationships. OWASSO CARES Social network for neighbors to communicate within their neighborhood and with the City 15,598 members as of January 2021 Led by a volunteer team of neighborhood & community leaders for project service days in our neighborhoods and community Litter cleanup program and education initiative OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, January 19, 2021 The Owasso City Council met in regular session on Tuesday, January 19, 2021, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, January 15, 2021. 1. Call to Order Mayor Bill Bush called the meeting to order at 6:30pm. 2. Invocation The Invocation was offered by Pastor Chris Wall of First Baptist Church of Owasso. 3. Flag Salute Carol Harris, VFW Post #7180, led the flag salute. 4. Roll Call Present Absent Mayor - Bill Bush None Vice Mayor - Kelly Lewis Councilor- Chris Kelley Councilor- Doug Bonebrake Councilor- Lyndell Dunn A quorum was declared present. Staff: City Manager- Warren Lehr City Attorney - Julie Lombardi 5. Presentation of Proclamation Mayor Bill Bush presented a proclamation declaring the City of Owasso as a Purple Heart City. Mitch Reed presented the City of Owasso with a plaque and members of the audience were recognized. 6. Presentation of the Employee of the Year Warren Lehr presented the 2020 Employee of the Year, Nathan Singleterry, Desktop Support. 7. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - January 5, 2021, and January 12, 2021, Regular Meetings B. Approve claims C. Accept a donation from Classic Chevrolet of Owasso, Oklahoma, and approve a budget amendment in the General Fund, increasing revenues and the appropriations for expenditures in the Animal Control budget by $500.00 Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda, as presented with claims totaling $256,246.62. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 Owasso City Council January 19, 2021 Page 2 8. Consideration and appropriate action relating to items removed from the Consent Agenda None 9. Consideration and appropriate action relating to a budget amendment and the purchase of a new NetApp Storage Area Network system Steve Tibbles presented the item, recommending approval of a budget amendment in the General Fund, increasing the appropriation for expenditures in the Information Technology Department by $96,526.12; and, approval to purchase a new NetApp Storage Area Network system, utilizing a State of Oklahoma approved vendor, Peak Uptime, of Tulsa, Oklahoma, in the amount of $96,526.12. There were no comments from the audience. After discussion, Mr. Kelley moved, seconded by Mr. Bonebrake to approve the budget amendment and the purchase, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating to Ordinance 1174, approving the rezoning (OZ 20 -04) of approximately 3.9 acres, located at 10010 North 97th East Avenue, from Agriculture (AG) to Residential Single- Family Low Density (RS -1) Alexa Beemer presented the item, recommending adoption of Ordinance 1174. There were no comments from the audience. Ms. Lewis moved, seconded by Mr. Bonebrake to adopt Ordinance 1174, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 11. Consideration and appropriate action relating to a Final Plat for property located at the southeast corner of the East 1261h Street North and North 129th East Avenue intersection, containing approximately 23.96 acres (Morrow Place Phase II) Alexa Beemer presented the item, recommending approval of the Final Plat for Morrow Place Phase II. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Final Plat, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 12. Consideration and appropriate action relating to a Final Plat for property located at the northwest corner of the East 76th Street North and North Memorial Drive intersection, containing approximately 14.91 acres (Trinity Presbyterian Church) Alexa Beemer presented the item, recommending approval of the Final Plat for Trinity Presbyterian Church. There were no comments from the audience. Ms. Lewis moved, seconded by Mr. Kelley to approve the Final Plat, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 13. Consideration and appropriate action relating to a partial vacation of the Crossroads Christian Center Final Plat located east of US 169 and north of East 116th Street North, containing approximately 3.08 acres Alexa Beemer presented the item, recommending approval of the Partial Plat Vacation for Crossroads Christian Center. Owasso City Council January 19, 2021 Page 3 There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to approve the Partial Plat Vacation, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 14. Consideration and appropriate action relating to Resolution 2021 -01, authorizing the execution of the Federal -Aid Railroad Project Agreement for Project STP- 272B(332)RR, JP #35180(04) between the City of Owasso, Tulsa County, and the Oklahoma Department of Transportation for the East 106th Street North Railroad Crossing Improvements Roger Stevens presented the item, recommending approval of Resolution 2021 -01. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to approve Resolution 2021 -01, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 15. Consideration and appropriate action relating to Resolution 2021 -02, authorizing the execution of the Federal -Aid Railroad Project Agreement for Project STP- 272B(333)RR, JP #35180(05) between the City of Owasso, Tulsa County, and the Oklahoma Department of Transportation for the North 97th East Avenue Railroad Crossing Improvements Roger Stevens presented the item, recommending approval of Resolution 2021 -02. There were no comments from the audience. After discussion, Mr. Kelley moved, seconded by Mr. Bonebrake to approve Resolution 2021 -02, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 16. Consideration and appropriate action relating to an Interlocal agreement with the Tulsa County Board of County Commissioners for the 2021 Street Rehabilitation Program Roger Stevens presented the item, recommending approval of the Interlocal Agreement with Tulsa County for paving assistance on East 106{h Street North from Mingo Road to North 135th East Avenue, authorization to execute the necessary documents, and authorization for payment in an amount not to exceed $208,500.00. There were no comments from the audience. After discussion, Ms. Lewis moved, seconded by Mr. Bonebrake to approve the Interlocal Agreement, authorize execution of documents, and payment, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 17. Consideration and appropriate action relating to a proposed change order to the construction contract with Grade Line Construction, LLC for the 2020 Street Rehabilitation Program Project Roger Stevens presented the item, recommending approval of Change Order No. 1, in the amount of $125,000.00, adding additional street segments to the construction contract, and authorization to execute the necessary documents. There were no comments from the audience. After discussion, Mr. Kelley moved, seconded by Ms. Lewis to approve Change Order No. 1 and execution of the documents, as recommended. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 Owasso City Council January 19, 2021 Page 4 18. Report from City Manager Warren Lehr reported on the Owasso Museum being featured in an Oklahoma magazine, and upcoming training to be held at the Public Safety Training Center at Fire Station No. 4. 19. Report from City Attorney None 20. Report from City Councilors None 21. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action will be taken) The Mayor acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date January 1, 2021 • Health Care Self- Insurance Claims - dated as of January 14, 2021 • Monthly Budget Status Report - December 2020 • FY 2019 -2020 Comprehensive Annual Financial Report and filing of the City's annual financial audit for fiscal year ending June 30, 2020 22. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 23. Adjournment Mr. Bonebrake moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5-0 and the meeting adjourned at 7:29 pm. Bill Bush, Mayor Juliann M. Stevens, City Clerk Claims List - 2/2/2021 Fund Vendor Name Payable Description Payment Amount 01 GENERAL AEP /PSO ELECTRIC USE $377.18 JPMORGAN CHASE BANK ADVANCE -PARTS $13.99 JPMORGAN CHASE BANK AMAZON- REFUND ($459.02) JPMORGAN CHASE BANK AMAZON- SUPPLIES $716.34 JPMORGAN CHASE BANK AMAZON- UNIFORM $856.16 JPMORGAN CHASE BANK HOBBY LOBBY - SUPPLIES $24.76 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $23.98 JPMORGAN CHASE BANK SEW IT- TAILORING $22.77 JPMORGAN CHASE BANK TULSA SPCA -SVC $210.00 JPMORGAN CHASE BANK ZOETIS- SUPPLIES $386.00 GEN ANIMAL CONTROL -Total TRAINING EXPENSE $2,174.16 AEP /PSO ELECTRIC USE $20.79 SPOK INC. PAGER USE $9.13 UNIFIRST HOLDINGS LP UNIFORM SERVICE $19.32 GEN CEMETERY -Total $49.24 JPMORGAN CHASE BANK CHICKFILA -BINGO PRIZE $20.00 JPMORGAN CHASE BANK LOWES -BINGO PRIZES $13.96 GEN COMM CTR DONATIONS -Total $33.96 AEP /PSO ELECTRIC USE $447.71 JPMORGAN CHASE BANK AMAZON- SUPPLIES $135.83 JPMORGAN CHASE BANK BEST BUY - ANTENNA $129.99 JPMORGAN CHASE BANK CAMFIL -AIR FILTERS $95.62 JPMORGAN CHASE BANK COX - INTERNET $69.00 JPMORGAN CHASE BANK HAGAR- REPAIR $886.54 JPMORGAN CHASE BANK HOME DEPOT -TV ANTENNA $23.94 JPMORGAN CHASE BANK LOCKE -PARTS $19.27 JPMORGAN CHASE BANK LOWES- LIGHTS $94.23 JPMORGAN CHASE BANK QUIT BUGGIN -PEST CONT $95.00 JPMORGAN CHASE BANK TRAINING EXPENSE $189.17 GEN COMMUNITY CENTER -Total $2,186.30 INCOG 3RD QUARTER DUES $7,523.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $33.39 JPMORGAN CHASE BANK PIKEPASS -FEES $1.15 JPMORGAN CHASE BANK URBAN LAND -MEMB FEE $15.00 TREASURER PETTY CASH LICENSE RENEW $35.00 GEN COMMUNITY DEVELOPMENT - Total $7,607.54 JPMORGAN CHASE BANK IEDC -DUES $455.00 JPMORGAN CHASE BANK OWASSO CHAMBER -FEE $40.00 GEN ECONOMIC DEV -Total $495.00 AEP IPSO ELECTRIC USE $76.16 1 Claims List - 2/2/2021 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK SAMS- SUPPLIES $11.98 GEN EMERG PREPAREDNESS - Total EMPLOYEE RELATIONS $88.14 TERRACON CONSULTANTS INC GEO -TECH ENG SRVC -SOIL TE $5,900.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $90.12 UNITED STATES CELLULAR CORPORATION PW CELL PHONE $50.40 GEN ENGINEERING -Total $6,040.52 JPMORGAN CHASE BANK GFOA -FEE $25.00 JPMORGAN CHASE BANK GFOA- RENEWAL FEE $250.00 SUMNERONE INC COPIER SERVICE $45.00 GEN FINANCE -Total $320.00 AEP /PSO ELECTRIC USE $2,387.84 ELIZABETH ANNE CHILDS GENERAL LEGAL SERVICES $1,005.00 INCOG LEGISLATIVE CONSORTIUM $1,628.75 JPMORGAN CHASE BANK AMER WASTE- RENTAL $90.09 JPMORGAN CHASE BANK SAMS- SUPPLIES $17.96 JPMORGAN CHASE BANK SUNDANCE OFFICE -SUPPL $23.56 MAILROOM FINANCE INC POSTAGE $1,000.00 GEN GENERAL GOVERNMENT -Total $6,153.20 AEP /PSO ELECTRIC USE $84.01 GEN HISTORICAL MUSEUM -Total $84.01 AMERICANCHECKED, INC ATTN: BILLING BACKGROUND CHECKS $195.95 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $4.11 TULSA WORLD TULSA WORLD ADVERTISING $2,225.00 GEN HUMAN RESOURCES -Total $2,425.06 AT &T MOBILITY PUBLIC SAFETY WIRELES $80.08 BRITTON ROOFING NETWORK PTP RADIO $175.00 REPLACE ICON ENTERPRISES, INC CITY WEBSITE HOSTING AND $6,388.77 JPMORGAN CHASE BANK AMAZON -CABLE $12.50 JPMORGAN CHASE BANK AMAZON -PORT $40.43 JPMORGAN CHASE BANK COX - INTERNET $1,539.00 JPMORGAN CHASE BANK COX -PHONE SIP SVC $664.98 JPMORGAN CHASE BANK SIGNAL GROUP - REFUND ($36.20) RAMUNDSEN SUPERIOR HOLDINGS BI ANALYTICS MAINTENANCE $4,491.59 GEN INFORMATION TECH -Total $13,356.15 CITY MANAGEMENT ASSOCIATION OF OK MEMBERSHIP DUES $640.00 JPMORGAN CHASE BANK EMPLOYEE RELATIONS $57.99 JPMORGAN CHASE BANK MEETING EXPENSE $190.33 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $11.44 JPMORGAN CHASE BANK OWASSO CHAMBER -FEE $40.00 K Claims List - 2/2/2021 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK TRAVELEXPENSE $24.30 GEN MANAGERIAL -Total $439.04 $964.06 JPMORGAN CHASE BANK SHOPPOP -DESK SHIELD $464.33 JPMORGAN CHASE BANK SHOPPOP- REFUND ($33.06) JPMORGAN CHASE BANK THESTAMPMAKER -STAMP $41.24 YOUTH SERVICES OF TULSA YOUTH COURT $4,125.00 GEN MUNICIPAL COURT -Total BIDDLE- TESTING $4,597.51 AEP /PSO ELECTRIC USE $1,822.95 JPMORGAN CHASE BANK CORNERSTONE -PARTS $59.23 JPMORGAN CHASE BANK SAMS - SUPPLIES $17.96 VERDIGRIS VALLEY ELECTRIC COOP PARKS ELECTRIC $62.89 GEN PARKS -Total $439.04 $1,963.03 AEP /PSO ELECTRIC USE $235.20 DEPARTMENT OF PUBLIC SAFETY OLETS $440.00 JPMORGAN CHASE BANK AMAZON- SUPPLIES $18.99 JPMORGAN CHASE BANK APCO- TRAINING $200.13 JPMORGAN CHASE BANK BIDDLE- TESTING $995.00 JPMORGAN CHASE BANK STAPLES - SUPPLIES $89.97 TREASURER PETTY CASH NOTARY FEES - SUTTON $10.00 GEN POLICE COMMUNICATIONS -Total UNIFORM RENTAL $1,989.29 LENCO INDUSTRIES INC ARMORED VEHICLE $289,320.00 GEN POLICE SERVICES -Total $439.04 $289,320.00 JPMORGAN CHASE BANK GRAINGER -GLOVE LINERS $8.72 JPMORGAN CHASE BANK HARDHAT SAFETY- GLOVES $30.46 SPIRIT LANDSCAPE MANAGEMENT LLC REMOVE CRAPE MYRTLES $1,477.50 SPOK INC. PAGER USE $141.41 UNIFIRST HOLDINGS LP UNIFORM SERVICE $199.17 GEN STORMWATER -Total $439.04 $1,857.26 JPMORGAN CHASE BANK AMAZON -HARD DRIVE $149.99 JPMORGAN CHASE BANK COX - INTERNET $69.95 JPMORGAN CHASE BANK LOWES- SUPPLIES $15.16 JPMORGAN CHASE BANK MATLOCK- REPAIR $85.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $7.65 JPMORGAN CHASE BANK SAMS- SUPPLIES $12.74 JPMORGAN CHASE BANK SUMNER ONE INC- COPIER $74.75 UNIFIRST HOLDINGS LP UNIFORM RENTAL $23.60 GEN SUPPORT SERVICES -Total $439.04 TREASURER PETTY CASH CC REF USER - CALLERY $100.00 TREASURER PETTY CASH CC REFUND - CALLERY $50.00 TREASURER PETTY CASH CC REFUND - HENSON $50.00 3 Claims List - 2/2/2021 Fund Vendor Name Payable Description Payment JPMORGAN CHASE BANK OWASSO CHAMBER -FEE $1,250.00 REGINALD KIM HENRY Amount 01 GENERAL TREASURER PETTY CASH CC REFUND -HICKS $100.00 TREASURER PETTY CASH CC REFUND - INGERSOLL $50.00 TREASURER PETTY CASH CC REFUND - MARTIN $50.00 TREASURER PETTY CASH INCRSE CRT CASH DRWR $120.00 GENERAL -Total $520.00 GENERAL -Total $342,663.47 20 AMBULANCE SERVICE JPMORGAN CHASE BANK BEST BUY -IPAD CONFIG $649.99 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES $3,501.52 JPMORGAN CHASE BANK CAPITAL WASTE -SVC $320.00 JPMORGAN CHASE BANK EXCELLANCE - MUDFLAPS $1,029.00 JPMORGAN CHASE BANK FULLERTON - OXYGEN $37196 JPMORGAN CHASE BANK HENRY SCHEIW SUPPLIES $3,352.64 JPMORGAN CHASE BANK KNOX -KEY SECURE $912.00 JPMORGAN CHASE BANK LIFE ASSIST- SUPPLIES $1,083.06 JPMORGAN CHASE BANK MEDLINE- SUPPLIES $148.46 JPMORGAN CHASE BANK NAT'L REG EMT - RECERT $845.00 JPMORGAN CHASE BANK NSC -CONES $224.28 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $170.97 JPMORGAN CHASE BANK S ANESTHESIA- SUPPLIES $1,940.37 JPMORGAN CHASE BANK SUMNER ONE - COPIER SVC $19.35 JPMORGAN CHASE BANK TELEFLEX- SUPPLIES $2,010.50 JPMORGAN CHASE BANK TRAVEL EXPENSE $5.47 JPMORGAN CHASE BANK ZOLL - SUPPLIES $2,574.40 MEDICLAIMS INC BILLING SERVICES $11,821.42 OKLAHOMA STATE DEPT OF HEALTH 2021 AGY RENEWAL $310.00 AMBULANCE -Total $31,292.39 TREASURER PETTY CASH SR AMB REF- PORTMAN $20.40 AMBULANCE SERVICE -Total $20.40 AMBULANCE SERVICE -Total $31,312.79 21 E -911 INCOG -E911 E911 ADMIN SVC FEES $6,852.09 JPMORGAN CHASE BANK GENCORE- ANNUAL FEE $3,158.00 MOTOROLA SOLUTIONS, INC MO FEE ASTRO SYSTEM SVC A $2,635.80 E911 COMMUNICATIONS -Total $12,645.89 E -911 -Total $12,645.89 25 HOTEL TAX JPMORGAN CHASE BANK OK CORR -TABLE $419.00 HOTELTAX -Total $419.00 AEP /PSO ELECTRIC USE $20.73 JPMORGAN CHASE BANK OWASSO CHAMBER -FEE $1,250.00 REGINALD KIM HENRY HOLIDAY BANNER INSTALLATI $4,450.00 HOTEL TAX ECON DEV -Total $5,720.73 4 Claims List - 2/2/2021 Fund Vendor Name Payable Description Payment Amount 25 HOTEL TAX JPMORGAN CHASE BANK PIKEPASS -FEES $2.10 STRONG NEIGHBORHOODS -Total $2.10 HOTELTAX -Total $6,141.83 27 STORMWATER MANAGEMENT NATIVE PLAINS EXCAVATION & ELM CREEK POND DRAINAGE $132,686.33 ELM CREEK DRAINAGE -Total $132,686.33 CHEROKEE BUILDERS INC CONSTRUCTION SERVICES $134,425.00 AGR SPORTS PRK DETENTION POND -Total $134,425.00 AEP /PSO ELECTRIC USE $373.48 BENCHMARK SURVEYING & LAND SURVEYING SERVICES $1,800.00 SERVICES JPMORGAN CHASE BANK CORE &MAIN -HOOKS $34.00 LOT MAINTENANCE OF OKLAHOMA, INC. MOWING -PONDS $823.02 UNIFIRST HOLDINGS LP UNIFORM SERVICE $11.98 UNITED STATES CELLULAR CORPORATION PW CELL PHONE $34.19 STORMWATER - STORMWATER -Total $3,076.67 STORMWATER MANAGEMENT -Total $270,188.00 31 AMBULANCE CAPITAL TREASURER PETTY CASH SR AMB REF - PORTMAN $3.60 AMBULANCE CAPITAL -Total $3.60 AMBULANCE CAPITAL -Total $3.60 34 VISION TAX CROSSLAND HEAVY CONTRACTORS CONSTRUCTION SVCS $412,595.32 116TH -HWY 169TO MINGO -Total $412,595.32 CENTRAL BANK OF OKLAHOMA ROW ACQUISITION - 96 ST N $24,102.00 96TH FROM 119TH TO 129TH -Total $24,102.00 VISION TAX -Total $436,697.32 37 SALES TAX FIRE AEP IPSO ELECTRIC USE $3,573.04 FIRST RESPONDER SUPPORT SERVICES BEHAVIORAL HEALTH SERVICE $9,055.11 JOHNNY SMITH TUITION REIMBURSEMENT $544.65 JON TOMAS WINTLE TUITION REIMBURSEMENT $675.30 JOSHUA SOLIS TUITION REIMBURSEMENT $1,502.15 JPMORGAN CHASE BANK AL FIRE COLLEGE -TRAIN $540.00 JPMORGAN CHASE BANK AMAZON -WATER FILTERS $193.90 JPMORGAN CHASE BANK BACKFLOW PREV -PART $109.95 JPMORGAN CHASE BANK CAMFIL -AIR FILTERS $169.36 JPMORGAN CHASE BANK CDW -PWR SPLY ($84.96) JPMORGAN CHASE BANK CONRAD -HOSE REEL $28.01 JPMORGAN CHASE BANK CONRAD -PARTS $122.25 JPMORGAN CHASE BANK CONRAD - WINDOW $659.07 JPMORGAN CHASE BANK CORNERSTONE -FUEL $19.99 JPMORGAN CHASE BANK CORNERSTONE -PARTS $6.63 5 Claims List - 212/2021 Fund Vendor Name Payable Description Payment AEP /PSO ELECTRIC USE Amount 37 SALES TAX FIRE JPMORGAN CHASE BANK DRY CLN CTR- CLEANING $183.70 JPMORGAN CHASE BANK EMTEC -PEST CONTROL $395.00 JPMORGAN CHASE BANK FIRE SVC- TRAINING $3,300.00 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $557.55 JPMORGAN CHASE BANK IAAI -CERT FEE $75.00 JPMORGAN CHASE BANK IAAI -MEMB FEE $175.00 JPMORGAN CHASE BANK IAFC -FEE $97.50 JPMORGAN CHASE BANK LOWES - REFUND ($22.48) JPMORGAN CHASE BANK LOWES- SPRAYER $22.96 JPMORGAN CHASE BANK LOWES- SUPPLIES $41.42 JPMORGAN CHASE BANK NAFECO -ROPE BAG $50.00 JPMORGAN CHASE BANK NORTHERN SAFE -FIT TES $3,014.76 JPMORGAN CHASE BANK OFCA -CONF FEE $150.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $182.56 JPMORGAN CHASE BANK OREILLY -MAINT $46.83 JPMORGAN CHASE BANK PIKEPASS -FEES $79.70 JPMORGAN CHASE BANK RESCUETECH- RESCUE BAG $66.00 JPMORGAN CHASE BANK SAFE KIDS - RECERT $55.00 JPMORGAN CHASE BANK USPS- POSTAGE $5.40 JPMORGAN CHASE BANK WALMART- SUPPLIES $232.92 SALES TAX FUND -FIRE -Total $25,823.27 SALES TAX FIRE - Total $25,823.27 38 SALES TAX POLICE JPMORGAN CHASE BANK BA ELECTRIC -WIRE $1,071.46 JPMORGAN CHASE BANK LOCKE- MATERIALS $2,427.24 JPMORGAN CHASE BANK LOCKE- REFUND ($2,217.48) POLICE OBSERVATION TOWER -Total $1,281.22 AEP /PSO ELECTRIC USE $3,468.14 AT&T MOBILITY PUBLIC SAFETY WIRELES $136.11 FIRST RESPONDER SUPPORT SERVICES BEHAVIORAL HEALTH SERVICE $10,564.29 JASON KITCH TUITION REIMBURSEMENT $1,071.30 JPMORGAN CHASE BANK ACADEMY - SUPPLIES $89.95 JPMORGAN CHASE BANK AMAZON- AWARDS/RECOG $109.03 JPMORGAN CHASE BANK AMAZON -LAMP $15.02 JPMORGAN CHASE BANK AMAZON- SUPPLIES $388.19 JPMORGAN CHASE BANK BROWNELLS- SUPPLIES $468.83 JPMORGAN CHASE BANK CORNERSTONE -KEYS $306.62 JPMORGAN CHASE BANK DELIATACTIC- UNIFORM $210.00 JPMORGAN CHASE BANK DELL- MONTIORS $927.45 JPMORGAN CHASE BANK DELL -PC $897.30 JPMORGAN CHASE BANK DELL -PCS $6,469.95 JPMORGAN CHASE BANK DELL - SPEAKERS $139.90 0 Claims List - 2/2/2021 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE JPMORGAN CHASE BANK DEMAND PROJ - TRAINING $80.00 JPMORGAN CHASE BANK FBI LEEDA - TRAINING $695.00 JPMORGAN CHASE BANK LOCKE- REPAIR $13.13 JPMORGAN CHASE BANK OFFICE DEPOT - REFUND ($314.99) JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $230.57 JPMORGAN CHASE BANK OREILLY -PARTS $153.37 JPMORGAN CHASE BANK QUEENSBORO IND- UNIFOR $91.87 JPMORGAN CHASE BANK RISE ARMAMENT - RIFLES $6,167.94 JPMORGAN CHASE BANK ROTO ROOTER - REPAIR $316.00 JPMORGAN CHASE BANK SAMS - SUPPLIES $154.57 JPMORGAN CHASE BANK SPARTAN - UNIFORM $1,187.95 JPMORGAN CHASE BANK STAPLES - SUPPLIES $89.97 JPMORGAN CHASE BANK SUPPLIES $126.19 MOTOROLA SOLUTIONS, INC NEW RADIOS FOR POLICE DEP $29,460.84 RICH & CARTMILL, INC NOTARY BOND $120.00 SUMNERONE INC PD COPIER LEASE RENTALS $696.98 TREASURER PETTY CASH NOTARY FEE - BISHOP $10.00 TREASURER PETTY CASH NOTARY FEE - TURRENTINE $20.00 TREASURER PETTY CASH NOTARY FEES $60.00 SALES TAX FUND - POLICE -Total $64,623.47 SALES TAX POLICE - Total $65,904.69 39 SALES TAX STREETS AEP /PSO ELECTRIC USE $1,440.52 CONSOLIDATED TRAFFIC CONTROLS, INC TRAFFIC SUPPLIES $2,580.00 J&A TRAFFIC PRODUCTS LLC BARRICADE TAPE $460.00 JPMORGAN CHASE BANK GRAINGER -GLOVE LINERS $8.72 JPMORGAN CHASE BANK HARDHAT SAFETY- GLOVES $30.46 JPMORGAN CHASE BANK LOWES -DOORS $66.06 JPMORGAN CHASE BANK PIKEPASS -FEES $18.38 OKLAHOMA DEPT OF TRANSPORTATION E 106 ST N RAILROAD CROSS $23,940.70 OKLAHOMA DEPT OF TRANSPORTATION N 97 E AVE RAILROAD CROSS $24,320.40 SIGNALTEK INC MONTHLY MAINT -DEC $1,435.00 SIGNALTEK INC MONTHLY MAINT -NOV $1,435.00 SIGNALTEK INC TRAFFIC SIGNALIZATION $1,435.00 SIGNALTEK INC TRAFFIC SUPPLIES $769.00 SPOK INC. PAGER USE $154.58 UNIFIRST HOLDINGS LP UNIFORM SERVICE $212.72 WASHINGTON CO RURAL WATER DISTRICT 116 LANDSCAPE IRRIG $46.80 SALES TAX FUNDSTREETS -Total $58,353.34 SALES TAX STREETS -Total $58,353.34 40 CAPITAL IMPROVEMENTS DIVERSIFIED CIVIL CONTRACTORS LLC E 106 ST N & N 145 E AVE $234,471.83 CIP 1061145TH INTERSECT -Total $234,471.83 7 Fund 40 CAPITAL IMPROVEMENTS Claims List - 2/2/2021 Vendor Name DOERNER, SAUNDERS, DANIEL & Payable Description Payment Amount CONDEMNATION ACTIONS $15100 CIP GARN RD WIDE 106.116 -Total $153.00 JPMORGAN CHASE BANK KA COMM -PARTS $1,901.50 JPMORGAN CHASE BANK ULT VEH SOL- UPFITTING $8,319.93 MOTOROLA SOLUTIONS, INC NEW RADIOS FOR POLICE DEP $17,032.32 CIP POLICE VEHICLES -Total $27,253.75 GRADE LINE CONSTRUCTION 2020 STREET REHAB $134,266.79 PROGRAM ST REHAB FYI 9-20 - Total $134,266.79 CAPITAL IMPROVEMENTS -Total $396,145.37 70 CITY GARAGE AEP IPSO ELECTRIC USE $802.87 JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK UNIFIRST HOLDINGS LP CLASSIC-REPAIR $308.86 DITCH WITCH -PARTS $155.11 FASTSIGNS -DECAL $432.00 GOODYEAR -TIRES $1,129.90 HESSELBEIN -TIRES $1,929.52 JIM GLOVER -PARTS $93.31 JIM NORTON -PARTS $184.16 KA COMM -PARTS $914.69 OREILLY -PARTS $1,450.66 UNITED FORD -PART RESA $82.30 YELLOWHOUSE- REFUND ($2,664.72) UNIFORM RENTAL $57.26 CITY GARAGE -Total $4,875.92 CITY GARAGE -Total $4,875.92 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS ($7,500.00) CITY OF OWASSO IMPREST ACCOUNT WORKERS'COMP CLAIMS $22,578.94 UNITED SAFETY & CLAIMS INC UNITED SAFETY CLAIMS $1,658.33 WORKERS' COMP SELF -INS -Total $16,737.27 WORKERS' COMP SELF -INS -Total $16,737.27 77 GENERAL LIABILITY- PROPERT JASON CARR TORT CLAIM $1,580.86 GEN LIAR -PROP SELF INS -Total $1,580.86 GENERAL LIABILITY - PROPERT - Total $1,580.86 78 HEALTHCARE SELF INS FUND TREASURER PETTY CASH IRS FEE $137.88 SELF -INS HEALTHCARE -Total $137.88 HEALTHCARE SELF INS FUND - Total $137.88 City Grand Total $1,669,211.50 TO: The Honorable Mayor and City Council FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Infrastructure Improvements at Time to Shine Car Wash DATE: January 29, 2021 BACKGROUND: The subject commercial development is located at 11515 East 96!h Street North. Public infrastructure improvements consist of a water line and stormwater conveyance system. FINAL INSPECTIONS: Final inspections for the infrastructure components were completed in December 2020, by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor and design engineer have supplied the necessary two -year maintenance bond and required as -built drawing. RECOMMENDATION: Staff recommends acceptance of the following public infrastructure improvements at Time to Shine Car Wash located at 11515 East 96th Street North: a water line and stormwater conveyance system. ATTACHMENTS: Location Map City Attorney bond approval letter and copy of bonds Time to Shine Farris, Earl From: Lombardi, Julie Sent: Thursday, December 10, 2020 4:43 PM To: Farris, Earl Cc: Hancock, Brandon Subject: Re: Time to Shine Bonds Earl, I have reviewed the maintenance bonds for sewer and waterline for Time to Shine at your request. The attorney -in -fact signatures are authorized, the surety is licensed to do business on Oklahoma and the bond amounts are well within the surety's $15,053,000 underwriting limitation. Therefore, the bonds are approved. Julie Lombardi Sent from my !Phone On Dec 10, 2020, at 4:31 PM, Farris, Earl < efarris @cityofowasso.com> wrote: Ms. Lombardi, at your convenience could you please review bonds for Time to Shine Car Wash on 96". Earl Farris Project Administrator City Of Owasso Public Works efarris@cltyofowasso.com ph918- 272 -4959 / fax 918 - 272 -4996 <Time to Shine.pdf> Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: OKC 87975 KNOW ALL MEN BY THESE PRESENTS, That we Duncan and Sons, LLC. as Principal (Developer and Contractor), and Merchants Bonding Company (Mu(ual) as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal suns of Twenty Thousand Two Hundred Twenty Five and 00/100 Dollars ($20,225.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the Waterline to serve Time to Shine Car Wash, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period, SIGNED, SEALED, AND DATED: December 3, 2020 Duncan & Sons, LLC, Principal BY: Mercha is Bonding By Attorney -iii-Fact Attach Power of Attorney Merchants BONDING COMPANY, POWER OF ATTORNEY Know All Persons By Those Presents, that MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC., both being corporations of the Stale of Iowa (horela collectively called the " Companles') do hereby make, constitute and appoint, Individually, Cary Taylor; Cindl L Smith; Dayna R Haile their (rue and lawful Aftorney(s) -in -Fact, to sign its name as surely(his) and to execute, seal and acknowledge any and all bonds, undertakings, contracts and other written Instruments In the nature thereof, on behalf of the Companies In their business of guaranteeing the fidelity of persons, guaranteeing the performance of contracts and executing or guaranteeing bonds and undertakings required or permitted In any actions or proceedings allowed by law. This Power -of- Attorney Is granted and Is signed and sealed by facsimile under and by authority of Ilia following By -Laws adopted by file Board of Directors of Merchants Bonding Company (Mutual) on April 23, 2011 and amended August 14, 2015 and adopted by the Board of Direclors of Merchen(sNatlonal Bonding, Inc., on October 16, 2015. 'The President, Secretary, Treasurer, or any Assistant Treasurer or any Assistant Secretary or any Vice President shelf have power and authority to appoint A(lomeys -in -Fact, and to authorize (hem to execute on behalf of the Company, and altach Ilia seal of Hie Company Illerelo, bonds and undertakings, recognizances, contracts of Indemnify and other writings obligatory In fire nature thereof." "The signature of any authorized officer and the seal or the Company may be affixed by facsimile or electronic transmission to any Power of Attorney or Canklmtion thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations of 01e Company, and such signature and seal when so used shall have the same force and effect as though manually fixed." In connection with obligations In favor of the Florida Department of Transportation only, It Is agreed that the power and out horny hereby given to Ilia Attorney -In -Fact Includes any and all consents for Ilia release of retained percentages and /or final estimates on engineering and construction contracts required by the Stale or Florida Department of Transportation. It Is (oily understood that consenting to the Slate of Florida Department of Transportation making payment or the final estimate to the Contractor and/or Its assignee, shall not relieve this surety company of any of Its obligations under Its bond. in connection with obligations In favor at the Kentucky Department of Highways only, It Is agreed that the power and authority hereby given to the Allorney -In -Fact cannot be modified or revoked unless prior written personal notice of such Intent has been given to the Commissioner- Department of Hlghwaya of the Commonwealth of Kentucky at least thirty (30) days prior to the modification or revocation. In Witness Whereof, the Companies have caused this instrument to be signed and sealed this STATE OF IOWA COUNTY OF DALLAS as, On (his 111h day of February 2020 , before me appeared Larry Taylor, to me personally known, who being by me duly swam did say that he Is President of MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC.; and that Ilia seals affixed to the foregoing Instrument are the Corporate Seals of Ilia Companies; and (list Ilia said Instrument was signed and sealed In behalf of the Companies by authority of [heir respective Boards of Directors. January 07, 2023 Notary Public (Expire lion of notary's commission does not Invalidate this Instrument) I, Wiliam Warner, Jr., Secretary of MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC., do hereby certify that the above and foregoing Is a true and correct copy of the POWER -OF- ATTORNEY executed by said Companies, which Is still In full force and affect and has not been amended or revoked. In Witness Whereof, I have hereunto set my hand and affixed the seal of the Companies on thl��day of 12m /( !f XaD POA 0018 (1/20) Secretary Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: OKC 87934 KNOW ALL MEN BY THESE PRESENTS, That we Duncan and Sons, LLC. as Principal (Developer and Contractor), and Merchants Bonding Company (Mutual) as Surety, are held and firmly bound unto the City of Owasso, Oldalroma, as Obligee, in the penal sum of Seventy Three 'Thousand Five Nundred Sixteen and 001 /00 Dollars ($73,516.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the Storm Sewer to serve Time to Shine Car Wash, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in worluuanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, CONDITION OF THIS OBLIGATION IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: December 3, 2020 Duncan & Soils, LLC, Principal BY: Merchant Bonding Company (Mutual), Surety BY: Attorney -in -Fact C . Smith Attach Power of Attorney MERCRAN'T'S BONDING COMPANY, POWER OF ATTORNEY Know All Persons By These Presents, that MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC., both being corperailons of the Slate of Iowa (herein collectively called the 'Companies) do hereby make, constilale and appoint, Individually, Cary Taylor; Cindi L Smith; Dayna R Harle their true and lawful Aforney(s) -In -Fad, to sign Its name as surety(les) and to execute, seal and acknowledge any and all bonds, undertakings, contracts and other written Instruments In the nature (hereof, on behalf of the Companies in their business of guaranteeing the fidelity of persons, guaranteeing the performance of contracts and executing or guaranteeing bonds and undertakings required or permitted In any actions or proceedings allowed by law. This Power -of- Allorney Is granted and Is signed and sealed by facsimile under and by authority of the following By -Laws adopted by the Board of Directors of Merchants Bonding Company (Mutual) on April 23, 2011 and amended August 14, 2015 and adopted by the Board of Directors of MerchantsNallonal Bonding, Inc., on October 16, 2015. "The President, Secretary, Treasurer, or any Assistant Treasurer or any Assistant Secretary or any Vice President shall have power and authority to appoint Attorneys -In -Fact, and to authorize them to execute on behalf of the Company, and attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and otherwdthrgs obligatory in the nature (hereof." 'The signature of any authorized officer and the seal of the Company may be affixed by facsimile or electronic transmission to any Power of Attorney or Certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations of [lie Company, and such signature and seal when so used shall have the same force and affect as though manually fixed." In connection Will obligations In favor of the Florida Department of Transportation only, it is agreed the( Ilia power and out horny hereby given to the A((orney -la -Fact Includes any and all consents for the release of retained percentages and/or final estimates on engineering and construction contracts required by the State of Florida Department of Transportation. It Is fully understood [hat consenting to the Slate of Florida Department of Transportation making payment of the final estimate to the Contractor andfor Its assignee, shall not relieve this surely company or any of Its obligations under Its bond. In connection with obligations In favor of the Kentucky Department of Highways only, It Is agreed that the power and authority hereby given to the Allorney -In -Fad cannot be modified or revoked unless prior written personal notice of such Intent has been given to the Commissioner- Department of Highways of the Commonwealth of Kentucky at least hilly (30) days prior to the modificatan or revocation. In Witness Whereof, the caused this Instrument to be signed and seated this STATE OF IOWA COUNTY OF DALLAS as, On this 11th day of February 2020 , be(ore,me appeared Larry Taylor, to me personally known, who being by me duly sworn did say trial he Is President of MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC.; and that the seals affixed to the foregoing instrument are the Corporate Seals of the Companies; and that the said Instrument was signed and sealed In behalf of the Companies by solitarily of their respective Boards of Directors. POLLY MASON Commission Number 750576 My Commission Expires January 07, 2023 Notary Public (Expiration of nolerys commisslon does not irwaiidate this Instrument) I, William Warner, Jr., Secretary of MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC., do hereby certify that the above and foregoing is a true and correct copy of the POWER -OF- ATTORNEY executed by said Companies, which Is still In full force and effect and has not been amended or revoked. A In Witness Whereof, I have hereunto set my hand and affixed the seal of the Companies on this day of TO: The Honorable Mayor and City Council FROM: Daniel Dearing, P.E. Assistant City Engineer SUBJECT: Country Estates Detailed Hydraulic and Hydrology Analysis Agreement for Engineering Services DATE: January 29, 2021 BACKGROUND: Country Estates, located north of East 116th Street North between Garnett Road and the SK &O Railroad east of Mingo Road, was developed in multiple phases from 1995 to 2002. The first phase contained a detention pond adjacent to East 116th Street North. Over time, the neighborhood Home Owners Association (HOA) dissolved and the detention pond did not receive regular maintenance. Problems with shallow water in the detention pond and silt deposits have been ongoing for years. Backwater from the pond in the storm system has caused additional problems with maintenance, degradation while affecting capacity to an extent. In an effort to keep the detention pond functioning, the City of Owasso assumed ownership of the detention pond in 2017. It was deeded to the City from an out -of -town entity that acquired the property through a Sheriff's tax sale in 2006, unaware that it was a neighborhood detention pond. Over the past few years, City maintenance crews have performed various maintenance on the pond to the best of their abilities, despite its current state containing shallow water. To completely remove the water from the pond, significant structure rework and stormwater analysis is required. During heavy rains in 2019 and 2020, portions of the streets in Country Estates became inundated with stormwater in various locations. Stormwater reached beyond the City's right -of -way and approached the front porches and garage approaches of houses in the neighborhood. Causes for the problems could stem from any or all of the following: a) undersized storm inlets b) undersized storm pipes c) failing storm pipes d) inadequate number of storm inlets e) problems with the functionality of the detention pond Staff determined that a study is needed to determine the extent of the problems and made plans to fund the study in the following fiscal year. In October of 2020, Public Works staff met with Freese and Nichols, Inc., to discuss preparing a scope of services for study and analysis. Freese and Nichols, Inc., is a respected stormwater consulting firm in the Tulsa area and the project manager has many years' experience with Owasso stormwater issues while working from another firm. A scope of work was drafted and reviewed over the following weeks until it was finalized in December. Country Estates H &H Analysis Page 2 of 2 ENGINEERING AGREEMENT /SCOPE OF WORK: The scope of services is divided into two phases. Phase I is to perform a detailed hydrologic and hydraulic analysis of the existing conditions for the Country Estates Neighborhood. The analysis will include determining the existing capacity of the portion of the storm sewer system that conveys stormwater south and west towards East 116th Street North. This existing condition assessment will also analyze the functionality of the existing detention facility located immediately north of East 116th Street North. Phase II is to develop mitigation strategies to address issues discovered in Phase I analysis. The mitigation strategies will include up to two alternatives for increasing the capacity of the storm sewer system which may also include inlet capacity concerns. The mitigation strategies may include up to two alternatives for improving functionality of the existing detention facility. Alternatives will include Opinions of Probable Cost of Construction (OPCC) and a Summary of Findings Report will be generated. FUNDING: Funding is available in the FY 2020 -2021 Stormwater Fund RECOMMENDATION: Staff recommends approval of the Agreement for Engineering Services for the Country Estates Detailed Hydraulic and Hydrology Analysis with Freese and Nichols, Inc., of Tulsa, Oklahoma, in the amount of $49,100 and authorization to execute the necessary documents. ATTACHMENTS: Location Map Engineering Agreement /Exhibits COUNTRY ESTATES 00 S. Main Street SECTION TO TULSA COUNTY, P.O. Box 180 STATE OF OKLAHOMA Owasso, OK 74055 918.376.1500 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK COUNTRY ESTATES DETAILED H &H ANALYSIS THIS AGREEMENT, made and entered into this _ day of . 2021 between the City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as CITY, and Freese and Nichols, Inc. , hereinafter referred to as ENGINEER; WITNESSETH: WHEREAS, CITY intends to Employ a professional ENGINEER to perform a detailed hydrologic and hydraulic analysis of existing conditions for Country Estates neighborhood located on the north side of E. 116± Street North and immediately west of N. Garnett Rd. The analysis includes the closed storm system within the neighborhood and the existing detention facility located immediately north of E. 116!h Street North and immediately east of N. 108th East Avenue. The ENGINEER will develop mitigation strategies to alleviate flooding concerns identified in the existing conditions phase of the analysis, hereinafter referred to as the PROJECT; and, WHEREAS, CITY requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER, is prepared to provide such SERVICES; WHEREAS, funding is available for the PROJECT through the FY 2020 -2021 Stormwater Fund Budget; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1. SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A, SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part of this AGREEMENT. 2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached hereto and incorporated by reference as part of this AGREEMENT. 3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and incorporated by reference as part of this AGREEMENT. 4. COMPENSATION. CITY shall pay ENGINEER for all professional services rendered under this AGREEMENT. ENGINEER shall perform professional services as outlined in the "SCOPE OF PROJECT" which is attached hereto and incorporated by reference as part of this AGREEMENT for a lump sum fee of Forty -nine Thousand One Hundred Dollars ($49,100.00). AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS COUNTRY ESTATES.DOC C -1 5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F, SCHEDULE attached hereto and incorporated by reference as part of this AGREEMENT. 6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES undertaken in a manner consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and regulations published and in effect at the time of performance of the SERVICES. The PROJECT shall be designed and engineered in a good and workmanlike manner and in strict accordance with this AGREEMENT. All engineering work shall be performed by or under the supervision of Professional Engineers licensed in the State of Oklahoma, and properly qualified to perform such engineering services, which qualification shall be subject to review by CITY. Other than the obligation of the ENGINEER to perform in accordance with the foregoing standards, no warranty, either express or implied, shall apply to the SERVICES to be performed by the ENGINEER pursuant to this AGREEMENT or the suitability of ENGINEER'S work product. 7. LIMITATION OF RESPONSIBILITY. 7.1. ENGINEER shall not be responsible for construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the PROJECT. 7.2. The presence of ENGINEER's personnel at a construction site is for the purpose of providing to the CITY a greater degree of confidence that the completed construction work will conform generally to the construction documents and that the integrity of the design concept as reflected in the construction documents has been implemented and preserved by the construction contractor(s). 73. In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect total PROJECT cost and /or execution. These conditions and cost /execution effects are not the responsibility of ENGINEER. 7.4. Record drawings will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. ENGINEER is not responsible for any errors or omissions in the information from others that are incorporated into the record drawings. 7.5. ENGINEER's deliverables, including record drawings, are limited to the sealed and signed hard copies. Computer - generated drawing files furnished AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS COUNTRY ESTATES.DOC G2 by ENGINEER are for CITY or others' convenience. Any conclusions or information derived or obtained from these files will be at user's sole risk. 8. OPINIONS OF COST AND SCHEDULE. 8.1. Since ENGINEER has no control over the cost of labor, materials, equipment, or services furnished by others, or over contractors', subcontractors', or vendors' methods of determining prices, or over competitive bidding or market conditions, ENGINEER'S cost estimates shall be made on the basis of qualifications and experience as a Professional Engineer. 8.2. Since ENGINEER has no control over the resources provided by others to meet construction contract schedules, ENGINEER'S forecast schedules shall be made on the basis of qualifications and experience as a Professional Engineer. 9. LIABILITY AND INDEMNIFICATION. 9.1. ENGINEER shall defend and indemnify CITY from and against legal liability for damages arising out of the performance of the SERVICES for CITY, including but not limited to any claims, costs, attorney fees, or other expenses of whatever nature where such liability is caused by the negligent act, error, or omission of ENGINEER, or any person or organization for whom ENGINEER is legally liable. Nothing in this paragraph shall make the ENGINEER liable for any damages caused by the CITY or any other contractor or consultant of the CITY. For professional liability claims, ENGINEER shall reimburse CITY for all reasonable costs of defense in the same proportion ENGINEER is found liable; rather than "defend" as above. 9.2. ENGINEER shall not be liable to CITY for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss of anticipated profits. 10. CONTRACTOR INDEMNIFICATION AND CLAIMS. 10.1. CITY agrees to include in all construction contracts the provisions of Articles 7.1, and 7.2, and provisions providing contractor indemnification of CITY and ENGINEER for contractor's negligence. 10.2. CITY shall require construction contractor(s) to name CITY and ENGINEER as additional insureds on the contractor's general liability insurance policy. 11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall comply with applicable regulatory requirements including federal, state, and local laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall procure the permits, certificates, and licenses necessary to allow ENGINEER to perform the SERVICES. ENGINEER shall not be responsible for procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES. 12. INSURANCE. AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS COUNTRY ESTATES.DOC C -3 12.1. During the performance of the SERVICES under this AGREEMENT, ENGINEER shall maintain the following insurance: 12.1.1. General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. 12.1.2. Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. 12.1.3. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. 12.1.4. Errors and Omissions Insurance to remain in effect during the PROJECT and the term of any legal liability. Errors and Omissions coverage to be for a minimum of $1,000,000, deductibles subject to approval by CITY. 12.2. ENGINEER shall furnish CITY certificates of insurance which shall include a provision that such insurance shall not be canceled without at least 30 days written notice to the CITY. 13. OWNERSHIP AND REUSE OF DOCUMENTS. 13.1. All documents, including original drawings, estimates, specifications, field notes and data shall become and remain the property of the CITY. 13.2. CITY'S reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be at CITY'S risk. 14. TERMINATION OF AGREEMENT. 14.1. The obligation to continue SERVICES under this AGREEMENT may be terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 14.2. CITY shall have the right to terminate this AGREEMENT, or suspend performance thereof, for CITY'S convenience upon written notice to ENGINEER; and ENGINEER shall terminate or suspend performance of SERVICES on a schedule acceptable to CITY. In the event of termination or suspension for CITY'S convenience, CITY shall pay ENGINEER for all SERVICES performed to the date of termination in accordance with provisions of Attachment D, COMPENSATION. Upon restart of a suspended project, ENGINEER's contract price and schedule shall be equitably adjusted. 15. NOTICE. AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS_COUNTRY_ESTATES.000 G4 Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. To ENGINEER: FREESE AND NICHOLS, INC. 4200 Skelly Drive Suite 410 Tulsa, Oklahoma 74135 Attention: Kyle Cortiana, Project Manager To CITY: CITY OF OWASSO 301 W 2nd Avenue Owasso, Oklahoma 74055 Attention: Roger Stevens, Public Works Director 15.1. Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of ENGINEER and CITY. 16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to forces which are beyond the control of the parties; including, but not limited to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies, materials, accesses, or services required to be provided by either CITY or ENGINEER under this AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial restraint. 17. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. 18. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments A, B, C, D, E, and F and represents the entire and integrated AGREEMENT between the parties; and supersedes all prior negotiations, representations, or agreements pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect ENGINEEWs cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. This AGREEMENT may be amended only by written instrument signed by each of the Parties. 19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the ENGINEER and the CITY over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the City's Director of Public Works for resolution. If the Director of Public Works is unable to resolve the dispute, the matter may, in the Director's discretion, be referred to the City Manager for resolution. Regardless of these procedures, neither party shall be precluded from AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS COUNTRY ESTATES.DOC C -5 20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independent consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES hereunder. 21. APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the Public Works Department of the City of Owasso, and any plans or specifications not meeting the terms set forth in this AGREEMENT will be replaced or corrected at the sole expense of the ENGINEER. The ENGINEER will meet with the City staff initially and two (2) thereafter and will be available for public meetings and City of Owasso presentations. 22. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has designated Kyle Cortiana as Project Manager for the PROJECT. ENGINEER agrees that no change will be made in the assignment of this position without prior approval of CITY. IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Mayor of the City of Owasso. FREESE AND NICHOLS, INC. APPROVED: CITY OF OWASSO, OKLAHOMA City Clerk, Juliann M. Stevens Mayor, Bill Bush Date APPROVED AS TO FORM: City Attorney, Julie Lombardi SERVICES WITH EXHIBITS-COUNTRY-ESTATES OOC C -6 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK COUNTRY ESTATES DETAILED H &H ANALYSIS Scope of Project Attachment A SCOPE OF PROTECT. The PROJECT shall consist of civil engineering SERVICES described as follows: The SCOPE of this project will be broken into two (2) phases. The SCOPE of services for Phase I is to perform detailed hydrologic and hydraulic analysis of existing conditions for the Country Estates Neighborhood located on the north side of E. 1168 Street North and immediately west of N. Garnett Rd. The analysis will include determining the existing capacity of the portion of the closed storm sewer system that is utilized to convey stormwater south and west towards E. 1168 Street North. The existing conditions assessment will also analyze the functionality of the existing detention facility located immediately north of E. 1168 Street North and immediately east of N. 1088 East Avenue. The SCOPE of services for Phase II is to develop mitigation strategies to address issues discovered in the Phase I analysis. The mitigation strategies will include up to two (2) alternatives for increasing the capacity of the closed storm sewer system which may also include inlet capacity concerns. The mitigation strategies may include up to two (2) alternatives for improving functionality of the existing detention facility. Alternatives will include Opinions of Probable Cost of Construction (OPCC) and a Summary of Findings Report will be generated. AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS COUNTRY ESTATESDOC G7 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK COUNTRY ESTATES DETAILED H &H ANALYSIS Scope of Services Attachment B The services to be performed by the ENGINEER under this AGREEMENT will consist of providing civil engineering services for the SERVICES presented in Attachment A, as directed by the City by a notice to proceed or in a work order. Further, it is understood and agreed that the date of beginning, rate of progress, and the time of completion of the work to be done hereunder for each assignment are essential provisions of this AGREEMENT; and it is further understood and agreed that the work embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and receipt of Notice to Proceed. It is further understood that all reviews and conceptual designs will be prepared in accordance with the City of Owasso design criteria and specifications for construction. B.I. Basic Services of ENGINEER. The basic services of the ENGINEER shall include, but are not limited to the following tasks: PHASE I 1. Project Management, Data Collection, and Meetings -Phase I A. Obtain Existing Contours (Provided by CITY) B. Obtain Survey Data for PROJECT which includes all necessary storm sewer flow line elevations, conduit sizes, conduit lengths, inlet descriptions, and inlet grate elevations (Provided by CITY) C. Obtain any existing applicable HEC -HMS and /or HEC -RAS models (Provided by CITY) D. Phase I Kickoff Meeting - No Council presentations are anticipated in this scope of work. E. Site Visit 2. Hydrologic Analysis - Phase I A. Delineate drainage areas to key flow change locations along the storm sewer alignment to be utilized for Rational Method Calculations. B. Review any existing HEC -HMS models (Provided by CITY) and delineate any additional drainage areas necessary to perform existing analysis on the detention facility utilizing the NRCS (SCS) Unit Hydrograph methodology. C. Generate Hydrologic Coefficients for each drainage area and determine existing flow rates for all storm events up to and including the 500 -year storm. D. Detailed QA /QC 3. Hydraulic Analysis - Phase I A. Generate a Closed Storm Sewer Hydraulic Model utilizing Bentley StormCAD software to determine existing closed storm sewer capacities. B. Perform detailed hydraulic calculations to determine existing inlet capacities utilizing Section 0500 of Owasso's Design Criteria Manual. AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS COUNTRY ESTATES.000 C$ PHASE 2 C. Perform analysis to determine hydraulic performance of the existing detention facility and outlet structure(s). Analysis will consists of the development of pond rating curves and the use of HEC -HMS to model the results. This analysis will consider any tailwater conditions from the E. 116th Street roadway culvert. D. Detailed QA /QC 1. Project Management and Meetings -Phase II A. Phase II Kickoff Meeting with CITY to discuss Phase I findings for existing capacities and determine preferred alternative analysis approach. One (1) additional meeting will be held at the end to discuss the Summary of Findings Report. 2. Hydrologic Analysis - Phase II A. Make any necessary revisions to Hydrology to perform alternative analysis approach determined in Phase II Kickoff Meeting. B. Detailed QA /QC 3. Hydraulic Analysis - Phase II A. Generate up to two (2) Alternative Closed Storm Sewer Hydraulic Models utilizing Bentley StormCAD software to determine proposed designs to increase closed storm sewer capacities. These Alternatives will be decided upon in the Phase II Kickoff Meeting. B. Generate up to two (2) Alternatives for increasing Inlet Capacity as determined in Phase II Kickoff Meeting. C. Generate up to two (2) Alternatives for the existing detention facility as determined in Phase II Kickoff Meeting. D. Detailed QA /QC 4. Generate Report and Submittals - Phase II A. Generate a Summary of Findings Report B. Create Exhibit(s) which Illustrate the Alternatives C. Generate Engineer's Opinion of Probable Cost of Construction (OPCC) for each Alternative. D. Detailed QA /QC E. Submit report and Models to CITY B.1. ADDITIONAL SERVICES The following services are additional and shall not be included in the Scope of Services unless specifically approved by the CITY. FNI shall inform the CITY when a particular service falls into the "Additional Services' category. Compensation for Additional Services shall be on an hourly basis. • Revisions to existing HEC -RAS hydraulic models • Field Surveys • Additional alternatives to be modeled or evaluated, including analysis of study areas beyond those outlined in this scope of work. • Public Outreach beyond what is included in the scope above • Appearances before regulatory agencies other than the CITY WITH EXHIBITS COUNTRY ESTATES.DOC C -9 • Assistance to the CITY as an expert witness in any litigation with third parties arising from development of the PROJECT. • Providing Geotechnical investigations, studies, or reports • Preparation of applications and supporting documents for government grants, loans, or planning advances for public works projects. • Acquisition of individual federal or state permits that may be required. • Preparation of environmental statements. AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS_COUNTRY_ESTATESAOC C -10 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK COUNTRY ESTATES DETAILED H &H ANALYSIS Responsibilities of the City Attachment C RESPONSIBILITIES OF THE CITY. The CITY agrees: CA Reports, Records, etc: To furnish, as required by the work, and not at the expense of the ENGINEER: C.1.1 Records, reports, studies, plans, drawings, and other data available in the files of the CITY that may be useful in the work involved under this AGREEMENT C.1.2 Standard construction drawings and standard specifications C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. C.2 Access: Provide access to public and private property when required in performance of ENGINEER's services. C.3 Staff Assistance: Designate the City Engineer (or another individual designated in writing) to act as its representative in respect to the work to be performed under this AGREEMENT, and such person shall have complete authority to transmit instructions, receive information, interpret and define CITY'S policies and decisions with respect to materials, equipment, elements and systems pertinent to the services covered by this AGREEMENT. C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing CITY owned utilities and in expediting their relocation as described in Attachment B. Further, CITY will furnish assistance as required in obtaining locations of other utilities, including excavations to determine depth. C.3.2 Furnish legal assistance as required in the preparation of bidding, construction and other supporting documents. CA Review: Examine all studies, reports, sketches, estimates, specifications, drawings, proposals and other documents presented by ENGINEER and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of ENGINEER. AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS COUNTRY ESTATES.DOC C -11 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK COUNTRY ESTATES DETAILED H &H ANALYSIS Compensation Attachment D COMPENSATION. The CITY agrees to pay, as compensation for services set forth in Attachment B, the following fees, payable monthly as the work progresses; and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon work completed at the time of billing. Invoices shall be accompanied by such documentation as the CITY may require in substantiation of the amount billed. D.1 Total Compensation For the work under this project the total maximum billing including direct costs and subconsultant services shall be Forty -nine thousand one hundred dollars ($49,100) which amount shall not be exceeded without further written authorization by CITY. D.2 Subconsultants and Other Professional Associates: Services of subcontractors and other professional consultants shall be compensated for at actual cost. Use of sub - consultants must be authorized in advance by CITY. D.3 Other Direct Costs D.3.1 Travel and subsistence shall be compensated for at actual cost. Local travel by personal or firm automobile shall be compensated for at the rate currently allowed by the IRS. D.3.2 Printing expenses shall be compensated for as shown in ATTACHMENT E. D.3.3 Any other direct costs shall be compensated for at actual when authorized in advance by CITY. DA Additional Services: Unless otherwise provided for in any accepted and authorized proposal for additional services, such services shall be compensated for on the same basis as provided for in Attachment D. D.5 Terminated Services: If this AGREEMENT is terminated, ENGINEER shall be paid for services performed to the effective date of termination. D.6 Conditions of Payment D.6.1 Progress payments shall be made in proportion to services rendered and expenses incurred as indicated within this AGREEMENT and shall be due and owing within thirty days of ENGINEER'S submittal of his progress payment invoices. 12 D.6.2 If CITY fails to make payments due ENGINEER within sixty days of the submittal of any progress payment invoice, ENGINEER may, after giving fifteen days written notice to CITY, suspend services under this AGREEMENT. D.63 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are delayed or suspended for more than ninety days for reasons beyond ENGINEER'S control, ENGINEER may, after giving fifteen days written notice to CITY, request renegotiation of compensation. 13 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK COUNTRY ESTATES DETAILED H &H ANALYSIS Billing Rate Sheet Attachment E COMPENSATION Compensation to FNI for Basic Services in Attachment B shall be the lump sum of Forty Nine Thousand One Hundred Dollars ($49,100). If FNI sees the Scope of Services changing so that Additional Services are needed, including but not limited to those services described as Additional Services in Attachment B, FNI will notify OWNER for OWNER's approval before proceeding. Additional Services shall be computed based on the following Schedule of Charges. Rates for In -House Services and Equipment Mileage Bulk Printing and Reproduction Standard IRS Rates B &W Color Small Format(per copy) $0.10 $0.25 Technology Charge Large Format (per sq. ft.) $8.50 per hour Bond $0.25 $0.75 Glossy /Mylar $0.75 $1.25 Vinyl /Adhesive $1.50 $2.00 Mounti ng(per sq. ft.) $2.00 Binding (per binding) $0.25 Equipment Valve Crew Vehicle (hour) Hourly Rate Pressure Data Logger (each) Position Min Max Professional 1 74 133 Professional 2 87 141 Professional 105 202 Professional 138 217 Professional 172 320 Professional 180 357 Construction Managerl 85 158 Construction Manager2 99 169 Construction Manager-3 139 199 Construction Manager 188 257 CAD Technician /Designer 1 61 134 CAD Technician /Designer2 90 139 CAD Technician /Designer 3 120 184 Corporate Project Support 1 46 112 Corporate Project Support2 65 153 Corporate Project Support 3 90 237 Intern /Coop 39 77 Rates for In -House Services and Equipment Mileage Bulk Printing and Reproduction Standard IRS Rates B &W Color Small Format(per copy) $0.10 $0.25 Technology Charge Large Format (per sq. ft.) $8.50 per hour Bond $0.25 $0.75 Glossy /Mylar $0.75 $1.25 Vinyl /Adhesive $1.50 $2.00 Mounti ng(per sq. ft.) $2.00 Binding (per binding) $0.25 Equipment Valve Crew Vehicle (hour) $75 Pressure Data Logger (each) $100 Water Quality Meter (per day) $100 Microscope (each) $150 Pressure Recorder (per day) $200 Ultrasonic Thickness Guage(perday) $275 Coating Inspection Kit (per day) $275 Flushing/ Cfactor (each) $500 Backpack Electrofsher(each) $1,000 Survey Grade Standard Drone (per day) $200 $100 GPS(per day) $150 $50 OTHER DIRECT EXPENSES: Other di rect expenses are reimbursed at actual cost times a multi plier of 1.10. They Include outside printing and reproduction expense, communication expense, travel, transportation and subsistence away from the FNI office. For other miscellaneous expenses directly related to the work, including costs of laboratory analysis, test, and otherwork required to be done by independent persons other than staff members, these services will be billed at a cost times a multipler of 1.10. For Resident Representative services performed by non -FNI employees and CAD services performed In -house by non -FNI employees where FNI provides workspace and equipment to perform such services, these services will be billed at cost times a multiplier of 2.0. This markup approximates the costto FNI if an FNI employee was performingthe same or similar services. These ranges and /or rates will be adjusted annually in February. last updated February 2020. 320022020 14 AGREEMENT FOR ENGINEERING SERVICES FOR THE CITY OF OWASSO, OK COUNTRY ESTATES DETAILED H &H ANALYSIS Schedule Attachment F F. SCHEDULE. The schedule for general engineering services for the PROJECT is provided as follows: F.1. Notice to Proceed: F.2. Substantial Completion: NTP + 180 Days PROJECTSchedule Task Name Start Month Finish Month Project Management, Data Collection, & Meetings 1 6 Obtain Existing Contours (Provided by CITY) Obtain Survey Data for PROJECT (Provided by CITY) Obtain any existing HEC-HMS & HEC-RAS Models (Provided by CITY) Phase I Kickoff Meeting Site Visit Hydrologic Analysis - Phase 1 3 Delineate Rational Method Drainage Areas Review HEC -HMS Model and Delineate NRCS (SCS) Drainage Areas Generate Hydrologic Coefficients and Existing Flow Rates Hydraulic Analysis- Phase 1 2 Generate Closed Storm Sewer Model (StormCAD) Existing Inlet Calculations Analyze Performance of Existing Detention Pond Detailed QA /QC Project Management & Meetings- Phase 11 Phase II Kickoff Meeting & Summary of Findings Meeting Hydrologic Analysis - Phase 11 Hydrologic Alternative Analysis Detailed QA /QC Hydraulic Analysis - Phase 11 4 StormCAD Alternatives Inlet Alternatives Detention Pond Alternatives Detailed QA /QC Generate Report & Submittals Generate a Summary of Findings Report Create Exhibits which Illustrate Alternatives Generate Cost Estimates(OPCC) Detailed QA /QC 5 Submit report and Models to CITY 15 TO: The Honorable Mayor and City Council FROM: Roger Stevens Public Works Director SUBJECT: Right -of -Way Acquisition East 96th Street North from North 1 19th East Avenue to North 129th East Avenue Roadway Improvement Project DATE: January 29, 2021 BACKGROUND: City staff is currently involved in the acquisition of right -of -way and easements for East 96th Street North Roadway Improvements from North 119th East Avenue to just east of North 129th East Avenue. Negotiations for the purchase of 3,500 square feet of right -of -way from Sam's Real Estate Business Trust, located at 12901 East 96th Street North, have been successfully completed and staff is seeking City Council authorization to purchase the land. DESCRIPTION /PURCHASE PRICE: The settlement offer for the right -of -way is $14.20 per square foot, for the purchase price of $49,700.00. FUNDING: Funding for this purchase is Included in the project from the Vision Recapture Fund. RECOMMENDATION: Staff recommends authorization for payment in the amount of $49,700.00 to Sam's Real Estate Business Trust for the acquisition of right -of -way, located at 12901 East 96th Street North. ATTACHMENTS: Agreement Letter Site Map SETTLEMENT LETTER RE: 96th Street North & US 169 County: Tulsa Parcel: 8, 8.1 Owner: Sam's Real Estate Business Trust To whom it may concern- A right -of -way improvement project has been planned for construction in your area. The project will require that the City of Owasso acquire right -of -way across the property which you own or in which you have an interest The agent presenting this letter has been authorized by my office to explain the project and its effects upon you and your property and is making an offer to acquire the right -of -way from you in the name of the City of Owasso. To buy the land and improvements, the offer is $49,700.00 Of the above amount, $0.00 is for damages. The agent making you this settlement may not have authorization to change the amount. If it is necessary for you to move any of your personal property, you will be given 90 days from the date shown below to clear the right -of -way. Your consideration of our purchase offer to buy your property will be appreciated. Sincerely, Thomas H. Wait., SVP & Real Estate Operations Public Works Department 301 West 2.d Avenue (918) 272 -0959 P.O. Box 180 City of Owasso FAX (918) 272A998 Owasso, Oklahoma 74055 A City orCharacier wwwAtyorowasso.com Land Acquisition - E 96 St N roadway Improvements Department 105 Municipal Court 110 Managerial 120 Finance 130 Human Resources 160 Community Development 170 Engineering 175 Information Systems 181 Support Services 190 Cemetery 201 Police Grant Overtime 201 Police -COPS Grant 215 Central Dispatch 221 Animal Control 250 Fire Safer Grant 280 Emergency Preparedness 370 Stormwater /ROW Maint. 515 Park Maintenance 520 Culture /Recreation 550 Community- Senior Center 580 Historical Museum 710 Economic Development CITY OF OwASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 01116121 Payroll Expenses Total Expenses 6,505.61 9,313.19 22,565.69 31,711.25 20,873.46 32,090.16 9,428.61 14,057.61 19,110.49 29,313.88 19,594.79 30,460.35 18,091.95 27,147.79 9,518.28 14,430.81 1,268.40 1,986.77 2,118.43 2,146.43 7,613.79 11,182.80 23,725.50 39,260.44 4,259.28 6,356.86 26,950.68 42,444.60 2,342.31 3,301.01 6,119.93 10,338.11 6,477.36 10,13157 10,134.75 16,718.47 5,890.11 7,977.46 756.80 850.64 4,717.39 7,153.74 General Fund Total 228,063.61 348 375.94 185 Garage Fund Total 8,096.90 8,096.90 255 Ambulance Fund Total 553.85 553.85 250 Fire Fund 37 Total 173,174.02 173,174.02 201 Police Fund 38 Total 179,791.80 179,791.80 300 Streets Fund 39 Total 19,770.98 19,770.98 370 Stormwater Fund 27 Total 4,789.30 4,789.30 150 Worker's Compensation Total 4,553.34 4,553.34 720 Strong Neighborhoods Total 4,804.98 4,804.98 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 1128/21 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES STOP LOSS FEES HEALTHCARE DEPT TOTAL AMOUNT 38,675.21 44,529.70 48,813.14 31,530.80 46,323.67 44,529.70 14,456.75 75,413.25 344,272.22 HEALTHCARE SELF INSURANCE FUND TOTAL 344,272.22