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Home My WebLink About2021.02.16_Joint Meeting Agenda_OPWA_OPGA_AddendumPUBLIC NOTICE OF AN ADDENDUM TO THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY RFcFjV�Q AND OWASSO PUBLIC GOLF AUTHORITY FEB 15 ) ' City C /erk,s O r; The Owasso Public Works Authority and Owasso Public Golf Authority will meet in regular ses on� on Tuesday, February 16, 2021, at 6:30 pm at Old Central, 109 N Birch, Owasso, Oklahoma. Notice of addendum filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 5:00 pm on Monday February 16, 2021. ADDENDUM The following is submitted as an addendum to the agendas filed on Friday, February 12, 2021. Pursuant to the extension of temporary emergency provisions relating to the Oklahoma Open Meeting Act, the following procedural changes will apply for this meeting: • Trustee members participating remotely via Teleconferencing [Title 25, Ok. Stat. 307.1(C) (2)] - Chair Bill Bush, Vice Chair Kelly Lewis, Trustee Chris Kelley, Trustee Doug Bonebrake, and Trustee Lyndell Dunn. • The meeting will be available for viewing through YouTube Live Stream. httips://www.youtube.com/channel/UCxioXATOr7VRKOvo-Rdf2dl Q /live • The meeting will be audio recorded and available no later than the close of business on the following day at https: / /cityofowasso.com /525 /Meeting -Audio • There will be no opportunity for citizen comment during this meeting. To address members of the Authority, regarding any item listed on the agenda, Citizens may submit questions /comments to the City Clerk, no later than 5 :00pm on Tuesday, February 16, 2021, in order to be read into the record. Submit by phone 918 - 376 -1502 or by email to istevens @citvofowasso.com. Stevens, City The City of Owasso encourages citizen participation. To requesvn accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens @citvofowasso.com PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK TUESDAY, February 16, 2021 - 6:30 PM 1. Call to Order AGENDA RECEIVED Chair Bill Bush FEB 12 2021 klS 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes- February 2, 2021, and February 9, 2021, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager • Golf Report 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date January 30, 2021 • Monthly Budget Status Report - January 2021 B. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 11, 2020 and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, February 12, 2021. (law" &4wyq�2 11 liann M. Stevens, Cy Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING Tuesday, February 2, 2021 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, February 2, 2021, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, January 29, 2021. 1. Call to Order Chair Bill Bush called the meeting to order at 7:38 pm. 2. Roll Call Present Absent Chair- Bill Bush None Vice Chair- Kelly Lewis Trustee - Chris Kelley Trustee - Doug Bonebrake Trustee - Lyndell Dunn A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - January 19, 2021, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Mr. Kelley to approve the Consent Agenda, as presented with claims totaling $72,776.90. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date January 16, 2021 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority February 2, 2021 Page 2 9. Adjournment Mr. Kelley moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:39 pm. Bill Bush, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, February 9, 2021 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, February 9, 2021, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6 :00 pm on Thursday, February 4, 2021. 1. Call to Order /Roll Call Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Bill Bush None Vice Mayor /Vice Chair - Kelly Lewis Councilor /Trustee - Chris Kelley Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. 2. Discussion relating to Community Development items A. Community Development Block Grant (CDBG) Program Contract for Public Improvements with the Board of County Commissioners of Tulsa County for the Hale Acres Sanitary Sewer Line Rehabilitation B. Request for a Specific Use Permit (SUP 20 -04) - 1.54 acres located south of 11422 North 134th East Avenue (Criterion Multi -Use Commercial /Office Building) C. Request for a Specific Use Permit (SUP 21 -01) - 14.91 acres located at the northwest corner of East 76th Street North and North Memorial Drive (Trinity Presbyterian Church) D. Request for a Specific Use Permit (SUP 21 -02) - 11.48 acres located northeast of the intersection of US Highwayl69 and East 116th Street North (Warren Clinic) Karl Fritschen presented items A and D and discussion was held. Alexa Beemer presented items B and C and discussion was held. It was further explained that items A through D would be placed on the February 16, 2021, City Council agenda for consideration and action. 3. Discussion relating to a proposed amendment to the Metropolitan Environmental Trust Indenture, of which the City of Owasso is a beneficiary, to include the City of Wagoner as an additional beneficiary Travis Blundell presented the item and discussion was held. It was further explained this item would be placed on the February 16, 2021, City Council consent agenda for consideration and action. 4. Discussion relating to the release of a personnel investigative report with all attachments, drafted in 2012 by Guy Fortney, Attorney, and requested by Christopher Camp, Attorney for Carol Ross Julie Lombardi presented the item and discussion was held. 5. Discussion relating to City Manager items A. Monthly sales tax report B. City Manager report Warren Lehr introduced Linda Jones to present item A and discussion was held. Mr. Lehr reported on city staff efforts during the winter weather event. 6. City Councilor /Trustee comments and inquiries Mayor Bush commented on the winter weather event. Owasso City Council, OPWA & OPGA February 9, 2021 Page 2 7. Adjournment The meeting adjourned at 6:35 pm. Bill Bush, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 2/16/2021 Fund Vendor Name Payable Description Payment Amount 55 OPGA AT &T CONSOLIDATED PHONE $13.50 CITY GARAGE LABOR/OVERHEAD - FEB, 202 $75.83 JPMORGAN CHASE BANK AT &T- REPAIR LINE $2,314.39 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $142.12 TCF NATIONAL BANK MAINT EQUIP LEASE $5,207.39 VERIZON WIRELESS WIRELESS CONNECTION $40.95 COURSE MAINT -Total $7,794.18 AT &T CONSOLIDATED PHONE $27.00 GPS TECHNOLOGIES INC CART GPS $630.00 JPMORGAN CHASE BANK MURPHY - SUPPLIES $130.27 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $338.37 SOUTH CENTRAL GOLF INC AD $1,850.00 TULSA WORLD SUBSCRIPTION $529.15 GOLF ADMIN -Total $3,504.79 JPMORGAN CHASE BANK LOWES- SUPPLIES $77.95 OKLAHOMA GOLF ASSOCIATION HANDICAP SERVICE $175.00 GOLFSHOP -Total $252.95 BGR DAILY ACCT. REIMS GOLF PETTY CASH $212.65 CALLAWAY GOLF SALES COMPANY MERCHANDISE $109.84 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $1,812.09 JPMORGAN CHASE BANK CCSWB - BEVERAGES $199.72 JPMORGAN CHASE BANK SAMS -FOOD $43.88 NIKE USA, INC MERCHANDISE $57.74 OPGA -Total $2,435.92 OPGA -Total $13,987.84 OPGA Grand Total $13,987.84 1 Department 600 Golf Shop Operations 605 Cart Operations 610 Golf Course Operations 670 Food & Beverage 690 General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLLPAYMENTREPORT PAY PERIOD ENDING DATE 01/30/21 Payroll Expenses 5,231.89 852.06 7,937.39 1,986.02 3,611.92 Total Expenses 8,824.67 957.70 13,604.95 3,529.79 5,280.13 FUND TOTAL 19,619.28 32,197.24 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2020 -2021 Budgetary Basis Statement of Revenues & Expenses As of January 31, 2021 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS -- food & beverage TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration Capital Outlay Bridge Renovation Capital Outlay Greens Replacement TOTAL OPERATING EXPENSES MONTH YEAR TO -DATE TO -DATE PERCENT BUDGET OF BUDGET $ 19,314 $ 389,652 $ 512,467 5,479 85,594 163,230 (4,476) (55,755) (118,349) 2,825 135,322 142,931 2,419 94,292 134,139 (1,026) (44,206) (67,487) $ 24,535 $ 604,899 $ 766,931 (19,430) (6,860) (45,257) (7,990) (18,256) (52,868) $ (150,661) (136,016) (71,351) (411,706) (83,508) (136,963) (52,868) $ (892,413) $ (276,141) (120,058) (731,714) (140,778) (227,912) (75,400) (803,377) $ (2,375,380) 76.03% 52.44% 47.11% 94.68% 70.29% 65.50% 78.87% 49.26% 59.43% 56.27% 59.32% 60.09% 70.12% 0.00% 37.57% OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (126,126) $ (287,514) $ (1,608,449) NONOPERATING REVENUES (EXPENSES): Transfer from General $ 137,447 $ 818,965 $ 1,733,049 47.26% Transfer from OPWA 326,201 0.00% Other revenues /(expenses) 1 59 - TOTAL NONOPERATING REVENUES (EXPENSES): $ 137,448 $ 819,024 $ 2,059,250 39.77% NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 11,323 $ 531,510 $ 450,801 $ (80,709) (1,484,615) (1,484,615) $ (1,033,814) $ (1,033,814)