HomeMy WebLinkAbout1998.12.01_OPWA MinutesOWASSO PUBLIC WORKS AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, December 1, 1998
The Owasso Public Works Authority met in regular session on Tuesday, December 1, 1998 in the
Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Wednesday, December 1, 1998, and
Addendum to Agenda posted on the City Hall bulletin board at 10:00 a.m. on Monday, November
30, 1998.
ITEM 1: CALL TO ORDER
Chairman Bode called the meeting to order at 6:40 p.m.
ITEM 2: FLAG SALUTE
The flag salute was given during the City Council meeting preceding this meeting.
ITEM 3: ROLL CALL
PRESENT
Denise Bode, Chair
Mary Lou Barnhouse Trustee
Melinda Voss, Trustee
Duston Smith, Trustee
STAFF
Jeff Hancock, City Manager
Ronald D Cates, Authority Attorney
Marcia Boutwell, Authority Secretary
ABSENT
Mark Wilken, Vice Chair
ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING_ TO A REQUEST
FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of November 17, 1998 Regular Meeting.
B. Approval of Claims
Ms Barnhouse moved, seconded by Ms Voss, to approve the consent agenda. The consent agenda
included minutes of the November 17, 1998 regular meeting, by reference made a part hereto.
Item B on the consent agenda included the following claims: (1) OPWA Fund $30,261.15;
(2) OPWA Capital Improvement Fund $28,533.84; (3) OPWA Sales Tax Fund $120,765.41; (4)
Payroll $29,024.17.
AYE: Barnhouse, Voss, Smith, Bode
NAY: None
Motion carried 4-0.
Owasso Public Works Authority December 1, 1998
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO TRUSTEE
APPROVAL OF A CONSENT ORDER WITH THE OKLAHOMA
DEPARTMENT OF ENVIRONMENTAL QUALITY
Mr Carr said that on June 18, 1998, representatives from the Oklahoma Department of
Environmental Quality conducted their yearly compliance evaluation inspection at the wastewater
treatment facility. A reported received on July 24, 1998 indicated the following violations:
Numerous unpermitted discharges from the collection system have been documented since
the last inspection;
2. Sludge handling practices allow sludge to be discharged out of a storm drain. This discharge
needs to be eliminated;
3. The supervisor of collection and distribution is required to have a " C " operator's license for
both wastewater and water.
City staff met with DEQ representatives on September 3, 1998, and some modifications were made
to scheduled design/construction activities at the plant. DEQ has now issued a Consent Order
detailing actions that need to be taken. The Public Works staff has begun taking action in response
to the Consent Order. These actions include elimination of bypasses in the vicinity of the 106t' St
Lift Station occurring with the construction of the North Owasso Interceptor; location and raising
of manholes in low-lying areas, eliminating roof drain connections, and smoke testing to determine
possible sources of infiltration in older sections of the collection system; and a plan to transfer a
portion of the wastewater flow from Ator to the Ranch Creek Interceptor. Mr Smith moved,
seconded by Ms Barnhouse, to approve the Consent Order (Case No 998-288), and authorize the
Chair to execute the document.
AYE: Smith, Barnhouse, Voss, Bode
NAY: None
Motion carried 4-0.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE
ORDER # 1 A CHANGE ORDER TO A CONTRACT BETWEEN THE OWASSO
PUBLIC WORKS AUTHORITY AND HMG FOR CONSTRUCTION OF THE
ELM CREEK INTERCEPTOR SEWER PROJECT,
Mr Lutz presented the item, stating that the Elm Creek Interceptor project is to construct
approximately 2.4 miles of 21-inch sanitary sewer line and associated structures. The contract was
awarded to HMG Inc on September 8, 1998 in the amount of $1,496,469.20. The Notice to Proceed
Owasso Public Works Authority December 1, 1998
was issued on October 27". In order to obtain an easement along the western portion, a realignment
is necessary to comply with landowner requirements. The revised alignment results in deeper
excavation in stone and requires use of ductile iron pipe rather than the less expensive PVC pipe.
The proposed change order also includes items required for easement acquisition on other properties,
including minor shifts in alignment, drop manholes and tap risers for future connections. The
proposed change order amount is $89,560.55 and also allows for a 60-day time extension. The new
completion date is April 26, 1999. No previous change orders have been issued for this project. Ms
Voss moved, seconded by Ms Barnhouse, to approve Change Order # 1 to a contract with HMG Inc,
increasing the amount by $89,560.55, for a total contract amount of $1,586,029.75; and granting a
time extension of 60 days to April 26, 1999.
AYE: Voss, Barnhouse, Smith, Bode
NAY: None
Motion carried 4-0.
ITEM 7: REPORT FROM OPWA MANAGER
No report.
ITEM 8: REPORT FROM OPWA ATTORNEY
No report.
ITEM 9: NEW BUSINESS
None.
ITEM 10: ADJOURNMENT
Ms Barnhouse moved, seconded by Ms Voss, to adjourn.
AYE: Barnhouse, Voss, Smith, Bode
NAY: None