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HomeMy WebLinkAbout1996.09.12_OEDA Agenda_AddendumPUBLIC NOTICE OF A REGULAR MEETING OF THE OWASSO ECONOMIC DEVELOPMENT AUTHORITY TYPE OF MEETING: Regular DATE: September 12, 1996 TIME: 10:00 a.m. PLACE: Owasso City Hall Conference Room 207 S. Cedar, Owasso, Oklahoma Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4 p.m. on Tuesday, September 10, 1996. Angela ffenderson, OEDA Director ADDENDUM TO AGENDA Items numbered 1 through 8 on the agenda filed at 4:00 p.m. on Friday, September 6, 1996 shall remain the same. Items numbered 9 through 13 are now numbered 10 through 14. The following is submitted for addendum thereof: 9. Consideration and Appropriate Action Relating to A Request From Federal Kemper Life Assurance Company for the OEDA to Release Any and All Claim to the Proceeds of FKLAC Policy Number FK1859010, Mr. Jerry Fidler, Woods Precision Products, Inc., Insured. Ms. Henderson Attachment #9 MEMORANDUM TO: THE OWASSO ECONOMIC DEVELOPMENT AUTHORITY CITY OF OWASSO FROM: ANGELA HENDERSON ECONOMIC DEVELOPMENT DIRECTOR SUBJECT: UPDATE ON OKLAHOMA NATURAL GAS PROJECT DATE: September 10, 1996 BACKGROUND: The Owasso Economic Development Authority has received a request from Don Hudson, Lakeside Insurance Agency, Disney, Oklahoma, to release any financial claim to the proceeds of Federal Kemper Life Assurance Company Policy Number FK1859010, Jerry Fidler, Woods Precision Products, Inc., Insured. The original policy was with Mr. Loal Fiel's Insurance Company in Owasso and is evidently in the process of being transferred to Mr. Hudson's agency. In 1991, the OEDA assisted Woods Precision Products, Inc. with acquiring a loan through the Oklahoma Department of Commerce which was satisfied in full some time ago. The beneficiary status of the OEDA needs to be cleared from Mr. Fidler's policy as no obligation to the OEDA exists. RECOMMENDATION: Staff recommends the OEDA release any and all claim to the above - referenced insurance policy, along with a letter to all parties involved indicating the OEDA's release of claim. ATTACHMENT: 1. Letter to Mr. Hudson indicating the OEDA's release of claim. Copies to Mr. Feil and Mr. Fidler Owasso Economic Development Authority 207 south Cedar PO Box 180 Owasso, OK 74055 September 12, 1996 Mr. Don Hudson Lakeside Insurance Agency Grand Lake O' the Cherokees P.O. Box 690 Disney, OK 74340 -0690 Dear Mr. Hudson: (918) 272 -2251 FAX (918) 272 -4999 The purpose of this correspondence is to advise you that the Owasso Economic Development Authority, during its regular meeting, September 12, 1996, voted unanimously to release any and all claim to the proceeds of Federal Kemper Life Assurance Company Policy Number FK1859010, Mr. Jerry Fidler, Woods Precision Products, Inc., Insured. The OEDA assisted Woods Precision Products, Inc. with acquisition of economic development financing from the Oklahoma Department of Commerce in 1991. To our knowledge, any financial obligation of Woods Precision Products, Inc. to the OEDA has been satisfied in full. As such, the OEDA releases any financial claim to the proceeds of Mr. Fidler's life insurance policy. Should you have any questions or concerns about this matter, please contact Angela Henderson, Economic Development Director, at 272 -2251. Sincerely, OWASSO ECONOMIC DEVELOPMENT AUTHORITY Alan G. Anderson Chairman cc: Mr. Loaf Fiel Mr. Jerry Fidler ATTACHMENT #7 OWASSO ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO 96 -01 A RESOLUTION AUTHORIZING THE INCURRENCE OF DEBT IN AN AMOUNT NOT TO EXCEED $1,500,000.00; WAIVING COMPETITIVE BIDDING; AUTHORIZING THE NEGOTIATED PLACEMENT OF SUCH NOTE WITH RCB BANK OF OWASSO; AND AUTHORIZING THE CHAIRMAN, VICE- CHAIItMAN, AND SECRETARY TO EXECUTE ANY AND ALL DOCUMENTS NECESSARY TO ACCOMPLISH THE FOREGOING. WHEREAS, the Trustees of the Owasso Economic Development Authority (the "Authority") are empowered under its trust indenture (the "Trust Indenture ") and under Title 60, Oklahoma Statutes, Sections 176 through 180.4 (the "Act "), to issue the Authority's indebtedness for qualified purposes: WHEREAS, Oklahoma Natural Gas, Inc. has by written application asked that the Authority consider their request that the Authority approve a project to be financed with the proceeds of an issue of the Authority's indebtedness in the amount not to exceed $1,500,000.00 to finance the construction of a facility for lease to Oklahoma Natural Gas, Inc. (the "Lessee "), a 14,043 square foot facility located on approximately 15.7 acres of land in Oak Tree Business Park, within the corporate limits of the City of Owasso, Oklahoma (the "Project "). WHEREAS, the Authority has reviewed the application and has determined that the Project is consistent with the purposes of its Trust Indenture and the Act and has considered the request that the Authority's indebtedness be placed at RCB Bank of Owasso, in Owasso, without competitive bidding; WHEREAS, in connection with the Project and in accordance with the Authority's commitment to participate in the financing thereof, to be evidenced in writing (the "Commitment Letter "), it is necessary for the Authority: (i) to enter into a certain Loan Agreement (the "Loan Agreement "), bearing September 16, 1996 or other agreed upon dating, between the Authority and RCB Bank of Owasso (the "Bank "), and pursuant thereto to obtain certain borrowings in the original principal amount of up to $1,500,000.00 with said borrowings to be evidenced by the Authority's Promissory Notes (the "Authority Note "), of like date, and bearing interest at a variable annual rate of interest equal from day to day to the National Prime Rate as hereinafter defined (the "Exempt Floating Rate "). National Prime Rate of interest shall be effective with respect to this Note as of the date upon which any change in such rate of interest shall first be published in the Southwest edition of the Wall Street Journal. Interest shall be computed on the basis of a year of 360 days but assessed only for the actual number of days elapsed, and payable in 180 monthly installments of principal and interest (ii) to enter into, a Mortgage, a certain Loan Agreement and Assignment of Lease and Rents (the "Assignment ") of like dating, encumbering the Premises as described in the Mortgage and granting necessary security interests therein, (iii) to enter into a certain Financing Statement to perfect the Bank's various security interests; (iv) to furnish a certain Project Bank Account Resolution, (v) to execute and deliver such other and further instruments and certifications as may be required in connection therewith; and (vi) to designate and empower Alan G. Anderson, Authority Chairman, Frank Enzbrenner, Authority Vice Chairman, and Brenda Lawrence, Authority Secretary, to act on behalf of the Authority as required in connection with the foregoing, and WHEREAS, it is necessary that all said documents and instruments and such others as may be necessary to the transaction be approved and their execution by the Trustees, or the Chairman or Vice - Chairman, and the Secretary, as appropriate and as the case may be, be authorized and directed. NOW THEREFORE BE IT RESOLVED BY THE TRUSTEES OF TIME OWASSO ECONOMIC DEVELOPMENT AUTHORITY, as follows: 1. The Trustees of the Authority have found that: (a) the Project is consistent with the purposes of its Trust Indenture and the Act and is hereby approved; (b) the Authority has determined that it is advisable and in the public interest and within the powers and authority vested in the Authority under the Act and the Trust Indenture to finance the costs of the Project; (c) the placement without competitive bidding of the indebtedness evidenced by the Authority Note is consistent with the Trust Indenture and the Act. 2. The aforesaid Project Bank Account Resolution is hereby approved and authorized and direction given for its execution and delivery by the Trustees; 3. The Lease Agreement with Oklahoma Natural Gas, Inc., the Loan Agreement, the Authority Note, the Mortgage, and the Assignment of Leases and Rents are hereby approved and authorization and direction is hereby given for such executions and deliveries as may be required thereof or therefor for and on behalf of the Authority by the Chairman or Vice - Chairman and the Secretary, as the case may be; 4. Any Financing Statements, are hereby approved and authorization and direction is hereby given for their execution and delivery for and on behalf of the Authority by the Chairman or Vice - Chairman and the Secretary, as appropriate, and as the case may be; 5. The Chairman or Vice - Chairman and /or the Secretary, as appropriate and as the case may be, are authorized and directed to execute and deliver for and on behalf of the Authority, such documents and instruments as may be necessary to the transaction which do not require the signatures of a majority of the Trustees, but which otherwise require execution by the Authority; and 6. This resolution shall take effect and is contingent upon (i) the City Council of Owasso's approval of the Project after notice and public hearing; (ii) the approval of the Authority's issuance of indebtedness and waiver of competitive bidding by the City Council of Owasso. APPROVED, PASSED AND ADOPTED this 12th day of September, 1996, at a regular meeting of the Board of Trustees of the Owasso Economic Development Authority, held at 9:00 o'clock a.m. at 207 South Cedar, City of Owasso, Tulsa County, Oklahoma, at which a majority of the Trustees were present. Trustee Trustee Trustee Trustee Trustee Trustee Trustee Trustee Marsha Hensley PUBLIC NOTICE OF A REGULAR MEETING OF THE OWASSO ECONOMIC DEVELOPMENT AUTHORITY TYPE OF MEETING: Regular DATE: September 12, 1996 TIME: 10:00 a.m. PLACE: Owasso City Hall Conference Room 207 S. Cedar, Owasso, Oklahoma Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4 p.m. on Friday, September 6, 1996. � �-t dwtA�- • •• Director AGENDA 1. Call to Order 2. Roll Call 3. Request Approval of the Minutes of August 8, 1996 Regular Meeting. Mr. Anderson Attachment #3 Owasso Economic Development Authority September 12, 1996 Page 2 4. Request Approval of Claims. Mr. Anderson Attachment #4 5. Presentation of Financial Report. Ms. Bishop Attachment #5 6. Consideration and Appropriate Action Relating to the Authority's Participation in Funding Owasso's Booth at the 1997 Tulsa Home & Garden Show. Mr. Anderson 7. Consideration and Appropriate Action Relating to OEDA Resolution #96 -01, a Resolution Authorizing the Incurrence of Debt in an Amount Not to Exceed $1,500,000.00, Waiving Competitive Bidding, Authorizing the Negotiated Placement of Such Note With RCB Bank of Owasso; and Authorizing the Chairman, Vice- Chairman, and Secretary to Execute Any and All Documents Necessary to Accomplish the Foregoing. Ms. Henderson Attachment #7 Staff will recommend Authority approval of OEDA Resolution #96 -01. Owasso Economic Development Authority September 12, 1996 Page 3 Consideration and Appropriate Action Relating to Award of ONG Work Center Bid, and the Utilities Portion of the ONG Owasso Infrastructure Bid, Both Contingent Upon Loan Closing. Ms. Henderson Attachment #8 Consideration and Appropriate Action Relating to Approval of the 1996 -97 Owasso Economic Development Authority Strategy. Ms. Henderson Attachment #9 /16 Update on Oklahoma Natural Gas Project. Ms. Henderson Attachment #10 \V,Y1. Report from Economic Development Director. Ms. Henderson Owasso Economic Development Authority September 12, 1996 Page 4 �3 Old/New Business. 14 g. Adjournment. OWASSO ECONOMIC DEVELOPMENT AUTHORITY MINUTES OF REGULAR MEETING August 8, 1996 The Owasso Economic Development Authority met in regular session on Thursday, August 8, 1996 in the Owasso City Hall Conference Room per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, August 2, 1996. PRESENT ABSENT STAFF PRESENT Alan Anderson Joe Ramey Angela Henderson Tom Kimball Brenda Lawrence Rodney Ray Frank Enzbrenner Marsha Hensley Bill Retherford Gary Akin ITEM 1: CALL TO ORDER Chairperson Alan Anderson called the meeting to order at 10:07 a.m. and declared a quorum present. ITEM 2• ROLL CALL ITEM 3: REQUEST APPROVAL OF THE MINUTES OF JULY 11, 1996 REGULAR MEETING Motion was made by Mr. Enzbrenner and seconded by Mr. Akin, to approve the minutes of the July 11, 1996 regular meeting with the correction of Item #5. A vote on the nomination for Vice Chairperson should have been 6 -1, with a no vote from Mr. Kimball. A vote on the motion was recorded as follows: Anderson - Yes Kimball - Yes Enzbrenner - Yes Retherford - Yes Akin - Yes Motion carried 5 -0. ITEM 4. APPROVAL OF CLAIMS Mr. Enzbreener moved to approve the current claims in the amount of $115.20 to Retherford Publications, and $150.00 to Ronald D. Cates for a total of $265.20. Motion was seconded by Mr. Akin. A vote on the motion was recorded as follows: OWASSO ECONOMIC DEVELOPMENT AUTHORITY June 13, 1996 Page No. 2 Anderson - Yes Kimball - Yes Enzbrenner - Yes Retherford - Yes Akin - Yes Motion carried 5 -0. ITEM 5: PRESENTATION OF FINANCIAL REPORT Report was given by Ms. Henderson. ITEM 6: UPDATE ON OKLAHOMA NATURAL GAS PROJECT A total of ten (10) bids were received for the ONG Work Center. Brown Construction was the low bidder with a bid of $1,028,000.00. Bids for the Infrastructure are due on August 20, 1996. ITEM 7: UPDATE ON OEDA STRATEGY Ms. Henderson presented the update. ITEM 8: REPORT FROM ECONOMIC DEVELOPMENT DIRECTOR No Report ITEM 9: OLD/NEW BUSINESS None ITEM 10• ADJOURNMENT Mr. Retherford moved to adjourn, seconded by Mr. Akin. A vote on the motion was recorded as follows: Anderson - Yes Kimball - Yes Enzbrenner - Yes Retherford - Yes Akin - Yes OWASSO ECONOMIC DEVELOPMENT AUTHORITY June 13, 1996 Page No. 3 Motion carried 5 -0 and the meeting was adjourned at 10:30 a.m. Alan Anderson, Chairperson Date Approved CITY OF' OWASSO OWASSO ECONOMIC DEV. AUTHORITY `;06196 15:59:56 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - -- -- ---- ----- ---- ----- - - - - - -- -- ----- ------ ---- -- - -- - -- ------- --- - -- ECONOMIC DEVELOPMENT ---------- -- --- --- - - -- -- 970488 NOEDA ANNUAL DUES 550.00 970545 TUTTLE & ASSOCIATES INC ONG ENGINEERING 27000.00 970592 RONALD D CATES LEGAL SERVICES -ONG 75.00 --- -- -' -- - - -- DEPARTMENT TOTAL =___> 21625.00 --- ---- -- - -- FUND TOTAL =__ => 2,625.00 GRAND TOTAL =___> 2,625.00 1 City of Owasso Owasso Economic Development Authority Schedule of Revenues and Expenses For the month ending August 31, 1996 MTD YTD Revenues Transfer from City - General Fund $0.00 $0.00 Contributions 0.00 0.00 Sale of property 0.00 0.00 Other 50.39 1,090.39 Total revenues 50.39 1,090.39 Expenses Current operating- - Materials & supplies 0.00 0.00 Services & other charges 265.20 599.11 Capital outlay 0.00 0.00 Total expenses 265.20 599.11 Excess (deficiency) of revenues over expenses ($214.81) 491.28 Retained earnings 07/01/96 $23,019.91 Retained earnings 08/31/96 $23,511.19 Attachment #7 OEDA Resolution #96 -01 will be delivered under separate cover MEMORANDUM TO: THE OWASSO ECONOMIC DEVELOPMENT AUTHORITY CITY OF OWASSO FROM: ANGELA HENDERSON ECONOMIC DEVELOPMENT DIRECTOR SUBJECT: RECOMMENDATION FOR BID AWARD OF OWASSO ONG ROADWAY AND UTILITY IMPROVEMENTS AND ONG WORK CENTER DATE: August 30, 1996 BACKGROUND: The Owasso Economic Development Authority recently advertised for competitive bids for the construction of the Oklahoma Natural Gas (ONG) Work Center and the ONG Utility and Roadway Improvements, including water, sanitary sewer, and roadway. Bids for the ONG Work Center were due July 30, 1996 at 2 p.m. and at that time were publicly opened and read aloud. Ten bids were received. Brown Construction of Tulsa, Oklahoma was the apparent low bidder at $1,028,000.00. The bid tabulation sheet for this project has been labeled Attachment One and has been made a part of this memorandum. In addition to the base bid to construct the Work Center, Oklahoma Natural Gas requested bids for several alternative items, including an extension of the warehouse area, additional sod and irrigation, lockers in bathrooms, and additional window blinds. The entire construction bid from Brown Construction, with alternative items, is $1,082,344.00. Bids for the Owasso ONG Utility and Roadway Improvements were due August 20, 1996 at 2 p.m. and at that time were publicly opened and read aloud. Nine bids were received. Yocham Enterprises of Sapulpa, Oklahoma was the apparent low bidder at $339,903.70. The bid tabulation sheet for this project has been labeled Attachment Two and has been made a part of this memorandum. Ron Cates has advised us that the OEDA cannot enter into contract with the general contractors prior to loan closing. It appears at this time that loan closing will occur sometime after September 16, therefore, in order to award the bids ahead of time, we will need to inform the successful bidders that the bid award is contingent upon loan closing. Successful bidders should also be advised not to mobilize, pay any up -front costs, or begin any process relating to construction until further notice from the OEDA. In addition, there are some concerns relating to construction of the roadway improvements which the City Manager will discuss with the Authority. RECOMMENDATION FOR ONG BID AWARD August 30, 1996 Page 2 of 2 RECOMMENDATION: Staff recommends award of the ONG Work Center bid to Brown Construction of Tulsa, Oklahoma in the amount of $1,082,344.00, contingent upon loan closing. Staff further recommends award of the utilities portion of the contract to Yocham Enterprises of Sapulpa, Oklahoma in the amount of $339,903.70, contingent upon loan closing. ATTACHMENTS: 1. Bid Tabulation For ONG Work Center. 2. Bid Tabulation For ONG Utility and Roadway Improvements (Infrastructure). Architect: Coleman- Ervin - Johnston, Inc. 610 S. Main, #200, Tulsa Phone (918) 582 -7129 BID TABULATION ONG OWASSO WORK CENTER Owasso, Oklahoma Project #: Date: # of Bids: 9549 July 30, 1996 10 BIDDERS BASE BID WAREHOUSE EXTENSION SOD & SPRINKLER LOCKERS WINDOW BLINDS TOTAL BID Brown Construction $1,028,000 $32,400 $16,000 $4,444 $1,500 $1,082,344 Davis Construction $1,072,000 $20,890 $11,200 $2,100 $1,400 $1,107,590 Oakridge $1,080,000 $26,500 $17,500 $3,600 $1,400 $1,129,000 Trigon,Inc. $1,075,000 $35,000 $16,600 $2,200 $1,335 $1,130,135 ML Young $1,097,997 $21,743 $12,420 $2,110 $1,299 $1,135,569 SSI $1,085,000 $35,000 $14,200 $3,000 $2,000 $1,139,200 Thomas & Associates $1,098,000 $26,263 $18,473 $2,152 $1,720 $1,146,608 DACO Construction $1,098,832 $29,920 $16,390 $3,000 $1,200 $1,149,342 Elkins Construction $1,108,000 $28,645 $16,520 $2,450 $1,872 $1,157,487 Brewer Construction $1,169,485 $31,413 $26,977 $2,190 $1,460 $1,231,525 ONG ROADWAY & UTILITY L"PROVEMENTS Opening Date: August 20, 1996 Opened By: Marcia Boutwell Witness: Doug Groves Witness: Angela Henderson Number of Bids: 9 Bidder Total Water Total Sanitary Sewer TOTAL UTILITIES Total Paving, Grading TOTAL BID & Drainage APAC - Oklahoma, Tulsa 26,100.89 126,030.73 53Y>�y �.... 196,915.61 349,047.23 339 903.70 Yocham Enterprises, Sapulpa 28,656.00 125,374.90 4 tl eo. 5a y 3 185,872.80 �' re.T 2^'��� <a�. . „4 0, ; :: 205,173.30 X 220,470.15 B & D Utilities Tulsa s 28 173.00 f 142 492.05 f 375,838.35 Newman Contracting, Tulsa 32,777.00 143,752.85; 397,000.00 Tulsa Mid -West Construction, Tulsa 21,206.00 174,709.13 �L� > 251,940.00 447,855.13 W N Couch Inc, Tulsa 45,835.00 153,105.00az.a$;(ii N I„;:N, 226,120.64 425,060.64 Ira M Green Construction, Claremore 23,658.00 203,874.70 fe sIgM1> '3t III 236 191.35 ::..,. III 463,724.05 Judds Brothers Construction, Tulsa 35,617.00 262,025.05fi' m \ 229 575.25 527,217.30 M L Young Construction, Jenks 29,842.00 296,712.00$ x. > f 220,677.75 5472231.75 ENGINEER'S ESTIMATE U Certification: I, Marcia Boutwell, City Clerk, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct. Signature: (SEAL) Date: OWASSO ECONOMIC DEVELOPMENT AUTHORITY 1996 -97 STRATEGY AND LONG -RANGE GOALS FINAL DRAFT - SEPTEMBER 3 1996 BACKGROUND: Founded as a public trust in October 1987, the Owasso Economic Development Authority (OEDA) has been instrumental in the economic growth of Owasso. The overarching goal of the OEDA over its nine -year history has been creation of jobs and diversification of the job base for the community's increasing population. The OEDA works with prospects to identify and make use of Oklahoma's many economic development incentive programs for relocating and expanding businesses, provides assistance with financing business development, and secures Community Development Block Grant monies to finance infrastructure improvements as they relate to economic development. A major factor in the OEDA's success has been Owasso's geographic location. Located only five miles from Tulsa International Airport, three miles from Cherokee Industrial Park, seven miles from the Tulsa Port of Catoosa's inland waterway, and directly between the north -south routes of U.S. Highway 75 and U.S. Highway 169, Owasso is in the center of the highest job growth area in Oklahoma. Economic development successes include the relocation of National Steak and Poultry from City of Industry, California and expansion in Owasso of Grove, Oklahoma -based Precision Components. Unprecedented population growth (56.58 percent from 1980 -1990) has contributed to a healthy housing market, a hard- working, well - educated labor force, and substantial growth in household income. Average income in an Owasso household in 1990 was $38,709; average income in 1996 was $48,866. Challenges facing the OEDA include the absence of a developed business /industrial park, lack of venture capital, and a lack of speculative buildings for prospect occupancy. The organization must also shift its focus slightly to review and develop ways in which it may assist existing business and industry and, in doing so, constantly monitor the city's business environment to determine if the needs of Owasso businesses are being met. In addition, consideration must be given to prospect development, including identification of the types of business and industry that would best blend into the Owasso business community. While much has been achieved through past economic development efforts, future success will depend upon planning, anticipating, and preparing for the economic development needs of Owasso. The following strategy, which includes the OEDA's vision for the future, clearly articulated goals and objectives, and an underlying commitment to excellence will position the organization to excel in economic development. OEDA Strategy September 3, 1996 Page 2 MISSION The mission of the Owasso Economic Development Authority (OEDA) is to encourage, promote, and enhance economic development in the Owasso area through retention and expansion of existing businesses and to market Owasso to those businesses identified by the OEDA as viable prospects. VISION The Owasso Economic Development Authority, a public trust charged with the responsibility of creating economic development opportunities in the Owasso area, shall foster a business - friendly environment in Owasso by providing leadership, innovative ideas, and quality, timely economic development services to our customers -- existing and prospective Owasso businesses. In doing so, the OEDA shall promote the economic vitality of Owasso, enhance and diversify the job base of the Owasso community, and assure current and future residents an option to live and work in Owasso. GOALS OF THE OWASSO ECONOMIC DEVELOPMENT AUTHORITY • To assemble an economic development "toolbox" with up -to -date information useful to prospects as they make economic development decisions. • To retain existing businesses and assist with business needs, including expansion. • To identify and recruit businesses from outside our area who may wish to relocate or expand in the Owasso area. • To assist the City of Owasso in planning for the future needs of the community. OEDA Strategy September 3, 1996 Page 3 ASSEMBLE AN ECONOMIC DEVELOPMENT "TOOLBOX" Essential to informed prospect decision making is up -to -date, reliable information. The ability to quickly and professionally supply customers with data to make economic development decisions is paramount to the success of the OEDA. A comprehensive, continually updated "toolbox" of economic development tools will enable economic development staff and OEDA trustees to proactively provide the most accurate information possible to prospects and clients. TASK 1. CREATION OF THE OWASSO COMMERCIAL PROPERTY DATABASE The Owasso Commercial Property Database will be created to catalog all commercial buildings and properties for sale or lease in the Owasso area. Staff and trustees shall work with local real estate companies to catalog and update all commercial property available in Owasso at any given time. Tasks include construction of a computerized inventory of property and buildings and a corresponding paper file with photographs, maps, and other pertinent information. A courtesy call to the real estate company or the property owner will be made at the first of each month for the purpose of updating, adding, and deleting information. Pricing information will be included at the discretion of the property owner or real estate agent. No proprietary information contained in the computer database or paper file will be shared with any individual other than the prospect and the listing owner or agent. TASK 2. DEVELOPMENT OF PROPOSAL COMPONENTS Proposal components that are well - written, accurate, and meet the decision making needs of prospects should be kept on file at all times for use in proposal development. Proposal format and components should be reviewed and updated every six months or as new data is received. Components should include, but not be limited to, current demographic information, a profile of the city of Owasso, a description of the OEDA and its goals, information on relocation incentives, site maps and descriptions, labor force information, information about the Owasso Public School System, information about the Tulsa Technology Center's capabilities, utility information, and success stories of other Owasso businesses. OEDA Strategy September 3, 1996 Page 4 TASK 3. SCHEDULE REGULAR UPDATE OF COMMUNITY GROWTH INDICATORS The OEDA will compile, maintain, and annually update the following community growth indicator information: 1. Demographic Information 2. Traffic Count Information 3. Unemployment Information 4. Employability Rates 5. School Enrollment 6. School Tax Base Information TASK 4. PUBLISH GUIDE FOR THE NEW BUSINESS OWNER Many economic development prospects with which the OEDA has contact are entrepreneurs considering the option of opening their own business. An easy -to- read guide detailing important aspects for prospective business owners to consider before "start-up" would provide information necessary to help prospects make informed business decisions. The guide should include information relating to the initiation of utility services, building inspections, local codes for remodelling, occupancy permit requirements, zoning information, "Yellow Page" deadlines, and contact points for regulatory agencies such as the Fire Marshal, Health Department, Oklahoma Department of Environmental Quality, and the Building Inspector. The information must be compiled and presented so that the reader is assisted and can easily make contact with companies and agencies to facilitate the "start-up" period. The guide will be distributed through the City of Owasso, Chamber of Commerce and OEDA to all prospects interested in starting their own business. OEDA Strategy September 3, 1996 Page 5 TASK 5. RECRUIT AND ORGANIZE PROSPECT TEAM While a well - written, concise proposal is an important tool in recruiting economic development prospects, a crucial element of any economic development program should be a plan for meetings and tours with prospects. A specialized team which would meet with prospects to discuss and answer questions relating to their specific area of expertise is the most efficient way to conduct the prospect meeting and tour. The prospect team should work under the direction of a team leader, who shall be the OEDA Chairman. Other team members will be selected according to their field of expertise and their desire to be genuinely involved in the economic development process. Fields of expertise that should be incorporated into the team include: Commercial Real Estate, Finance, Utilities, Private Sector Business, and Government. The team should be appointed at the discretion of the team leader for a term that coincides with the term of the Chairman's appointment. RETAIN AND SERVE NEEDS OF EXISTING BUSINESSES Refocusing importance upon existing business and industry is critical to future economic development success. Retaining and assisting existing businesses is an often overlooked component of the economic development effort. Historically, much of the business growth in a community occurs in industries already established in the community. The OEDA must make itself available to these businesses, who may need expansion assistance and advocacy with challenging business issues. Building relationships with the current business base not only assures that the OEDA is available during times of change and flux but ensures that the business will remember the positive relationship should relocation become a consideration. Another rationale for building strong relationships with existing businesses is that representatives from businesses relocating or expanding to the Owasso area from other cities will often contact existing business owners to determine whether the business environment is favorable in the community. Building and sustaining relationships with the existing industry base will ensure a positive response from Owasso business owners to prospects considering Owasso as a location. OEDA Strategy September 3, 1996 Page 6 TASK 1. CREATION OF THE OWASSO INDUSTRIAL VISITATION TEAM Through well- managed recruitment and use of business leader volunteers, the OEDA will form the Owasso Industrial Visitation Team and will oversee one -on- one visits to Owasso area businesses on behalf of the OEDA. The objectives of the visitation program include: 1) Reinforcing the city's positive business environment and fostering goodwill between the public and private sectors by recognizing and expressing appreciation for the impact of existing businesses on the local economy. 2) Identifying urgent needs and challenges facing existing businesses. 3) Offering a network for the follow -up and resolution of needs and concerns through the Owasso Economic Development Authority. Some form of follow -up and referrals is expected for all of the volunteers' corporate visits. 4) Identifying and promoting expansion opportunities, leading to new job creation and capital investment. 5) Identifying potential retention projects needing special assistance. 6) Tracking and analyzing trends related to visit results (i.e. common problems or concerns) that will assist in community strategic planning for positive economic growth. 'n Facilitating awareness of various business assistance programs that can be utilized by existing industry. 8) Involving 12 or more volunteers per year in community economic development, providing these participants the opportunity to become better educated and informed about the overall business environment of Owasso, Oklahoma. The Owasso Industrial Visitation Team will include two representatives from the following fields or disciplines: utilities, finance, taxes and transportation, labor and education, sites, and government. OEDA Strategy September 3, 1996 Page 7 TASK 2. SURVEY EXISTING BUSINESS AND INDUSTRY A survey of existing businesses will be developed for use by the Owasso Industrial Visitation Team to determine existing business needs and the perceived advantages and disadvantages of doing business in Owasso. The surveys should identify immediate needs and concerns, as well as anticipated future events and plans. From the immediate needs category, staff will construct a "hot list" of requests and follow up with information or assistance in a timely manner. TASK 3. PUBLISH A "DIRECTORY OF EXISTING INDUSTRY" Publishing a "Directory of Existing Industry" would not only provide exposure to area industries and manufacturers which they might not receive otherwise, but would be an excellent method of acquainting the community with the businesses and industries located in our area and the products they manufacture. Prospects could utilize the directory to contact company owners directly to discuss the Owasso business environment. TASK 4. HEIGHTEN AWARENESS OF THE OEDA Heightened awareness of the OEDA and its vision, mission, and goals will create an atmosphere of trust and acceptance which will be beneficial to the organization as it attempts to forge relationships with existing business and industry and those to follow. An on -going public relations effort assures that the business community and Owasso citizens understand the OEDA's mission and purpose. Increased awareness can be accomplished through carefully planned publicity relating to OEDA activities, seeking opportunities to speak to civic clubs and organizations, and recognizing opportunities to network and celebrate the OEDA's successes. Examples include continuing to spotlight and recognize an Owasso Business of the Quarter and planning a 10th Anniversary Celebration for the OEDA during October, 1997. TASK 5. CREATE OWASSO INDUSTRIAL NETWORK Maintaining on -going contact with existing business and industry through a regular (monthly or quarterly) meeting with key business leaders can also help keep the OEDA abreast of current business issues and concerns. The Owasso Industrial Network would create an opportunity to meet, network, and discuss issues within the business community that the OEDA could help address. The format would consist of breakfast, lunch, or dinner, a speaker, and an open question- and -answer session. OEDA Strategy September 3, 1996 Page 8 IDENTIFY AND ASSIST ECONOMIC DEVELOPMENT PROSPECTS While the OEDA's 1996 -97 Strategy refocuses attention on existing business and industry, the responsibility to identify and assist businesses interested in relocating or expanding to the Owasso area continues. Owasso has been fortunate to attract prospects because of strategic location to a variety of transportation options, proximity to the Tulsa metropolitan area, an excellent business environment, and a renowned quality of life and community spirit. However, the OEDA must give thought to planned economic growth, namely, which types of business and industry best correspond to the city's business atmosphere and which businesses would best employ the human and natural resources of the community. Owasso needs industries that will enhance the city's image, be good corporate citizens, and create jobs that will provide the best opportunities for the future growth and prosperity of Owasso's citizenry. TASK 1. INVOLVEMENT IN ECONOMIC DEVELOPMENT ASSOCIATIONS AT STATE AND LOCAL LEVELS The OEDA is a member of the Northeast Oklahoma Economic Development Association ( NOEDA), a consortium of area economic development agencies that collectively attends industry trade shows and shares prospect information obtained at these events. Additionally, NOEDA assists its member communities by responding to requests for information about the area, in effect marketing many economic development organizations at the same time. The OEDA should continue to seek involvement and membership in economic development associations, including the Oklahoma Economic Development Council (OEDC), and the Governor's Economic Development Team. OEDA Strategy September 3, 1996 Page 9 PLANNING FOR THE FUTURE - LONG -RANGE GOALS Many challenges and opportunities face the OEDA and the City of Owasso, including development of an industrial/business park and speculative buildings, community image improvement, and development of a comprehensive marketing plan for the OEDA. While many of these goals will take years to accomplish, the OEDA must begin now exploring methods to achieve them. Setting long -range goals will also provide guidance, continuity, and direction to our organization as we move toward the future. TASK 1. EXPLORE OPTION OF BECOMING AN OKLAHOMA CERTIFIED CITY The process of becoming an Oklahoma Certified City is a two -year process that requires communities to plan in five important areas: human resources, economic development, government organization, community services, and community facilities. Benefits of the program are many, but most important is the critical attention given to planning for the future. As Owasso continues to experience growth, the Oklahoma Certified Cities program would be beneficial to community leaders as they forecast and plan for future population growth. In addition, only those cities who have been certified through the program are eligible to apply for certain grants which could be of benefit to future development of the community. TASK 2. INVOLVEMENT IN COMMUNITY IMAGE IMPROVEMENT The OEDA's involvement in community development and image improvement is critical to economic development success. The OEDA must begin seeing our community through the eyes of our customer -- the prospect who has never been to Owasso before. The OEDA should work with the City of Owasso and its Community Development Department to identify ways in which the organization can positively impact community image. OEDA Strategy September 3, 1996 Page 10 TASK 3. DEVELOPMENT OF A COMPREHENSIVE MARKETING PLAN A comprehensive marketing plan will assist the OEDA in capitalizing upon the unique strengths of the community and communicating the value of locating a business or industry in the Owasso area. Critical to development of a solid marketing plan will be the study of economic development marketing materials from other communities for format and content. Anticipated marketing plan components include: Development of a four -color brochure describing Owasso's business environment and matchless quality of life. 2. A home page on the Internet for the OEDA to utilize in economic development marketing. Development of a weekly economic development update in the Owasso Reporter 4. Production of a promotional video for Owasso. Anticipated highlights include Owasso's school system, transportation, existing business vignettes, housing, quality of life, success stories by satisfied economic development customers, and recreational opportunities (including Bailey Golf Ranch, cultural activities, and area lake recreation). TASK 4. RESEARCH PLAN FOR INDUSTRIAL PARK AND SPECULATIVE BUILDING DEVELOPMENT An ad -hoc committee of the OEDA trustees should be appointed to research methods of funding and developing an industrial park within the City of Owasso and consider options for constructing a speculative building(s) which could be marketed to economic development prospects. The committee will be charged with reviewing how other economic development organizations participate in the development of industrial parks and speculative buildings and will seek input from local developers and builders about opportunities and challenges of commercial property and building development. OWASSO ECONOMIC DEVELOPMENT AUTHORITY 1996 -97 STRATEGY AND LONG -RANGE GOALS PHASE ONE PHASE TWO PHASE THREE ON GOING Completed on or before Completed on or before Completed on or before June 30, 1997 June 30, 1998 June 30, 1999 1. Creation of the Owasso 1. Complete initial survey of 1. Involvement in economic 1. Heighten awareness of the Commercial Property Database existing business and industry development associations at state OEDA level 2. Development of proposal 2. Development of comprehensive 2. Explore option of becoming an components marketing plan 2. Develop Home Page for OEDA Oklahoma Certified City and Owasso on the Internet 3. Schedule regular update of 3. Development of a four -color . 3. Involvement in community community growth indicators brochure describing Owasso image improvement 4. Publish guide for the new 4. Production of OEDA 4. Research plan for industrial business owner promotional video park and speculative building 5. Recruit and organize prospect 5. Development of a weekly development team economic development update in the Owasso Reporter 6. Creation of the Owasso Industrial Visitation Team 7. Publish 'Directory of Existing Industry" 8. Creation of Owasso Industrial Network MEMORANDUM TO: THE OWASSO ECONOMIC DEVELOPMENT AUTHORITY CITY OF OWASSO FROM: ANGELA HENDERSON ECONOMIC DEVELOPMENT DIRECTOR SUBJECT: UPDATE ON OKLAHOMA NATURAL GAS PROJECT DATE: September 6, 1996 UPDATE: Progress is being made in the acquisition of easements. Mr. Cates and I met with Mr. and Mrs. Joe Caudle this week and, once some minor changes are made to the route of the sanitary sewer line, we feel confident that an easement for their property and that of their daughter, Mrs. Munger will be forthcoming. In addition, Mr. Cates, Jeff Tuttle, and I met with Mrs. Jeraldine Edison, Mr. Leo Edison, Mrs. Edison's daughter, Sandy Harrell, and her husband, Kent Harrell, on Monday. The discussion was productive, however, Mrs. Edison and Mrs. Harrell will need to visit with two other relatives who have interest in the property. If we are not able to successfully negotiate for the easement across the Edison property, we will be looking at condemnation proceedings. I will continue to keep you apprised of activities relating to right -of -way acquisition. We are currently awaiting the completion of loan documents in order to close the loan for the ONG facility. Once loan closing is complete, we may begin the process of signing contracts with general contractors and notice to proceed can be given. There will be several items on the City Council Agenda for Tuesday, September 17 pertaining to the Oklahoma Natural Gas Project, including the Final Plat and Certificate of Dedication for Oak Tree Business Park, and a resolution from the City Council authorizing the OEDA to waive competitive bidding for the loan and to borrow the money needed to fund the project. MEMORANDUM TO: THE OWASSO ECONOMIC DEVELOPMENT AUTHORITY CITY OF OWASSO FROM: ANGELA HENDERSON ECONOMIC DEVELOPMENT DIRECTOR SUBJECT: REPORT ON OEDA PROJECT STATUS DATE: September 6, 1996 ECONOMIC DEVELOPMENT NEWS: 1) BLOCKBUSTER VIDEO - We have received word that Blockbuster Video will be coming to Owasso and locating in the old Utica Park Clinic (11760 E. 86th Street North) to the east of the Texaco Station. There has been no formal announcement at this time. 2) ARVEST - Cherokee Industrial Park will be the new home of an Arvest, Inc. data processing center. Arvest is a Walton family business and owns State Bank in Tulsa as well as several other banks in northeastern Oklahoma and northwestern Arkansas. According to Mickey Thompson at the Tulsa Chamber, Arvest will start out with about 30 -40 employees and add approximately 100. 3) TCBY - The Economic Development Department has been working with a couple who are planning to open a TCBY franchise in the Tulsa area and are very interested in Owasso. They are attempting to locate suitable retail space at this time. CURRENT PROJECTS: 1) Oklahoma Natural Gas: Infrastructure bids were received and opened August 20. As you will see in your agenda packets, we are now prepared to award bids for both projects, contingent upon loan closing. Once the loan closing is finalized, we may begin signing contracts with each general contractor. Also, we are in the process of successfully negotiating an easement with Mr. and Mrs. Caudle and their daughter, Mrs. Munger. Mr. Cates and I have scheduled a meeting with Mr. and Mrs. Edison, who own the property just south of the Caudles. As you will recall, we have had difficulty negotiating this easement and it is likely to end up in condemnation proceedings. I will keep you advised as we continue to move forward with the project. REPORT ON OEDA PROJECT STATUS September 6, 1996 Page 2 of 2 2) The OEDA received notice from Tom Gray at the Oklahoma Department of Commerce that the Tulsa Graphic Arts Company the OEDA delivered a proposal to in July is interested in visiting Owasso for a site tour. The firm is a publishing and printing company currently located in metropolitan Tulsa. They are land - locked in their current location and are planning an expansion. The company has 235 employees at this time and plans to add 100 more to the payroll after expansion. They require a 100,000 to 150,000 square foot building, including warehouse space. Fifteen proposals were received from various communities in northeastern Oklahoma. The president of the company has a particular interest in Owasso because of our proximity to Tulsa International Airport, the advantage of not having to relocate or rehire their work force, and the build -to -suit possibility. Tom Gray was not at liberty to share with us the name of the company. 3) The final draft of the 1996 -97 Owasso Economic Development Authority Strategy has been written and reviewed by Mr. Ray and Mr. Anderson. You will find a copy of the final version of the 1996- 97 OEDA Strategy in your agenda packet. Trustees will be asked to approve the 1996 -97 Strategy at this month's OEDA meeting. 4) The first report generated from the Owasso Commercial Property Database is attached for your review. Although this is certainly not a complete listing of available commercial properties in the Owasso area, it is a good portion of them. If you see any properties I do not have listed in this report, please call and let me know. You don't have to know the life history of the property, just the location! ATTACHMENTS: 1. Owasso Commercial Property Database Report as of August, 1996 P106/96 Owasso Commercial Property Database Vines Property (German Corner) 76th St. N. (Between Cemetery & La Petite) Fleming Center (1.5 acres near Wendy's) Fifth Avenue Across From Precision Components Owasso Family Fun Center (76th Street North) Owasso Reporter Building Knightsbridge Center 11632 E. 86th St. N. (Three Lakes S.C.) Cornerstone Shopping Center (3 retail spaces) 12620 E. 86th Street North (Executive Center) 12701 -C E. 86th Street North (Cycle Shop) East Pointe Shopping Center old Allyn's 66 (E of 86th & Main Intersect) NcCray's 19th Hole Restaurant flagon Wheel Restaurant Property East of Old Allyn's 66 on 86th St N Property at Garnett & E. 22nd Street ieritage Square Shopping Center 11220 E. 112th 3erman Acres Shopping Ctr. (112th & Garnett) 3arnett & 114th (Red & White Building) 11300 N. Garnett (Owasso Counseling) Garnett & 112th Property )erty at Garnett & 112th Li.6 Acres S. of Curran Property i. 80th St. N. (East of Equipment One) kdventure Marine ITC One Shopping Center (169 Service Road) ,astlepoint Commercial Park ,urran Property Vhite Machine & Performance Bldg.