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Home My WebLink About2021.03.16_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK TUESDAY, March 16, 2021 - 6:30 PM AGENDA RECEIVED 1. Call to Order MAR 12 2021 k's Chair Bill Bush 2. Roll Call ;ity Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - March 2, 2021, and March 9, 2021, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date February 27, 2021 • Monthly Budget Status Report - February 2021 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 11, 2020, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, March 12, 2021. (1 �O-W_m &t&w� �Rann M. Stevens, dity Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cityofowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING Tuesday, March 2, 2021 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, March 2, 2021, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, February 26, 2021. 1. Call to Order Chair Bill Bush called the meeting to order at 6:30 pm. 2. Invocation The Invocation was offered by Jonathan Cook of Destiny Life Church. 3. Flag Salute Councilor Doug Bonebrake led the flag salute. 4. Roll Call Present Absent Chair - Bill Bush Vice Chair - Kelly Lewis Trustee - Chris Kelley Trustee - Doug Bonebrake Trustee - Lyndell Dunn A quorum was declared present. Staff: Assistant Authority Manager - Chris Garrett Authority Attorney - Julie Lombardi 5. Presentation of Character Trait of Decisiveness Dr. Amy Fichtner, Character Council Member, presented the character trait for the month of March. 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -February 16, 2021, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Mr. Kelley to approve the Consent Agenda, as presented with claims totaling $809,197.82. YEA: Bonebrake, Dunn, Kelley, Bush NAY: None Motion carried: 4 -0 7. Consideration and appropriate action relating to items removed from the Consent Agenda None Owasso Public Works Authority March 2, 2021 Page 2 8. Consideration and appropriate action relating to an engineering services agreement for the design of the sanitary sewer 117th Street Force Main Daniel Dearing presented the item, recommending approval of the Agreement for Engineering Services for the I I 71 Street Force Main Design with Kellogg Engineering, Inc. of Talala, Oklahoma, in the amount of $149,270.00 and authorization to execute the necessary documents. There were no comments from the audience. After discussion, Mr. Kelley moved, seconded by Mr. Bonebrake to approve the agreement and authorize execution of the documents, as recommended. YEA: Bonebrake, Dunn, Kelley, Bush NAY: None Motion carried: 4 -0 Consideration and appropriate action relating to an amendment to the construction contract between Crossland Heavy Contractors Inc. and the OPWA for the Wastewater Treatment Plant and Main Plant Lift Station Expansion Project Roger Stevens presented the item, recommending to amend the construction contract by adding the City of Owasso as a third party and authorization to execute the necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to amend the contract and authorize execution of the documents, as recommended. YEA: Bonebrake, Dunn, Kelley, Bush NAY: None Motion carried: 4 -0 10. Report from OPWA Manager None 11. Report from OPWA Attorney None 12. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date February 13, 2021 13. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 14. Adjournment Mr. Dunn moved, seconded by Mr. Kelley to adjourn the meeting. YEA: Bonebrake, Dunn, Kelley, Bush NAY: None Motion carried: 4 -0 and the meeting adjourned at 6:50 pm. Bill Bush, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, March 9, 2021 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, March 9, 2021, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, March 5, 2021. 1. Call to Order /Roll Call Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Bill Bush None Vice Mayor /Vice Chair- Kelly Lewis Councilor /Trustee - Chris Kelley Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndeil Dunn A quorum was declared present. 2. Discussion relating to the 2021 Mayor and Vice Mayor/ Chair and Vice Chair elections process Mayor /Chair Bill Bush introduced the item and discussion was held. 3. Discussion relating to Community Development Items A. Application for the 2021 Community Development Block Grant (CDBG) Program funding and project selection B. Request for final plat - Lissau Landing Medical Clinic, 11.48 acres located at 11610 North 137th East Avenue C. Request for final plat - Garnett Medical Center, 2.156 acres located at the northwest intersection of East 103rd Street North and North Garnett Road D. Request for final plat - Presley Hollow residential subdivision, 66.85 acres located on the north side of East 76th Street North, approximately three - fourths of a mile west of North 161st East Avenue E. Request for utility easement closures - Owasso Medical Campus, located north of 12001 East 961h Street North and south of Bailey Ranch Estates II Subdivision F. Request for annexation (OA 21 -0 1) and rezoning (OZ 21 -01) - 4.19 acres located at the southwest corner of East 106th Street North and US Highway 169 from Agriculture (AG) to Commercial Shopping (CS) G. Request for rezoning (OZ 21 -02) - 0.7234 acres located at 9349 North 129th East Avenue from Agriculture (AG) to Commercial Shopping (CS) Karl Fritschen presented items A, B, and G; and Alexa Beemer presented items C, D, E, and F and discussion was held. It was further explained each item would be placed on the March 16, 2021, City Council agenda for consideration and action. 4. Discussion relating to the annual review of the Owasso Utility Rate Study, five -year utility rate plan Linda Jones presented the item and discussion was held. It was further explained this item would be placed on the April 13, 2021, Worksession agenda for additional discussion. S. Discussion relating to the evaluation process and employment contracts for the City Manager and the City Attorney Michele Dempster presented the item and discussion was held. It was further explained this item would be placed on the May 11, 2021, Worksession agenda for additional discussion. Owasso City Council, OPWA & OPGA March 12, 2019 Page 2 6. Discussion relating to the City's Comprehensive Master Rate and Fee Schedule Juliann Stevens presented the item and discussion was held. It was further explained this item could be placed on the April 6, 2021, City Council agenda for consideration and action. Discussion relating to City /Authority Manager items A. Monthly sales tax report B. City Manager report Warren Lehr introduced Linda Jones to present item A. Mr. Lehr reported Bailey Medical Center and St. John Owasso were recently listed in a nationwide ranking of Best Maternity Hospitals, and commented on Owasso Fire Department staffing. 8. City Councilor /Trustee comments and inquiries Mr. Bonebrake and Mr. Bush commented on attending a Purple Heart Ceremony recently held at the 138th Fighter Wing in Tulsa, Oklahoma. 9. Adjournment The meeting adjourned at 7:14 pm. Bill Bush, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 3/16/2021 Fund Vendor Name Payable Description Payment Amount 61 OPWA AMERICAN PUBLIC WORKS ASSOCIATION ANNUAL MEMBERSHIP $215.00 AT &T CONSOLIDATED PHONE $13.01 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - FEB, $29.53 CITY GARAGE LABORIOVERHEAD CHGS - $165.33 JPMORGAN CHASE BANK MAR $420.16 CITY GARAGE VEH PARTS PURCHASED - FEB $462.20 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $171.82 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLLIE $91.50 JPMORGAN CHASE BANK TRAVEL EXPENSE $72.88 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $830.02 UNIFIRST HOLDINGS LP UNIFORM SERVICE $62.96 OPWA ADMINISTRATION -Total $2,114.25 AT &T CONSOLIDATED PHONE $13.01 CITY GARAGE LABORIOVERHEAD CHGS - $410.17 MAR CITY GARAGE VEH PARTS PURCHASED - FEB $144.19 JPMORGAN CHASE BANK BA ELECTRIC -KIT $420.16 JPMORGAN CHASE BANK BUMP2BUMP- ADDITIVE $44.98 JPMORGAN CHASE BANK BUMP2BUMP- FILTERS $28424 JPMORGAN CHASE BANK BUMP2BUMP -FUSES $4.07 JPMORGAN CHASE BANK BUMP2BUMP -PARTS $432.85 JPMORGAN CHASE BANK BUMP21BUMP- SUPPLIES $323.45 JPMORGAN CHASE BANK FASTENAL -BOLTS $66.15 JPMORGAN CHASE BANK KIMS INT'L -HOSE $169.69 JPMORGAN CHASE BANK KIMS INTL - FITTINGS $25.32 JPMORGAN CHASE BANK KIMS INTL -HOSE $335.23 JPMORGAN CHASE BANK LOWES- MAILBOX $21.46 JPMORGAN CHASE BANK LOWES- REFUND ($29.98) JPMORGAN CHASE BANK LOWES- SUPPLIES $195.72 JPMORGAN CHASE BANK LOWES -TOOLS $157.36 JPMORGAN CHASE BANK PTG -SVC $506.00 JPMORGAN CHASE BANK SEMI TRUCK -WASH $230.00 JPMORGAN CHASE BANK STEVES- IMPACT SOCKET $17.98 JPMORGAN CHASE BANK STEVES -TOOLS $693.44 JPMORGAN CHASE BANK TULSA CLEANING -PARTS $87.50 UNIFIRST HOLDINGS LP UNIFORM SERVICE $36.70 RECYCLE CENTER -Total $4,589.69 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - FEB, $1,315.31 CITY GARAGE LABOR/OVERHEAD CHGS - $5,524.17 MAR CITY GARAGE VEH PARTS PURCHASED - FEB $756.42 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - FEB., $2,919.49 1 Fund Claims List - 3/16/2021 Vendor Name 61 OPWA JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK SPOK INC. UNIFIRST HOLDINGS LP WARREN POWER & MACHINERY, L.P Payable Description Payment Amount BLUEMARK -FUEL $164.42 HARD HAT SFTY- GLOVES $63.87 LOWES- SUPPLIES $83.70 REASORS- SUPPLIES $46.96 TULSA NORTH -FUEL $321.32 WELSCO -TORCH $3,075.00 PAGER USE $73.40 UNIFORM SERVICE $121.76 DOZER RENTAL $3,648.00 REFUSE COLLECTIONS -Total $18,113.82 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $1,177.06 INC UTILITY BILLING -Total $1,177.06 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - FEB, $124.63 BOB HOWARD DODGE, INC TRUCK $62,247.06 CITY GARAGE LABORIOVERHEAD CHGS - $1,378.50 MAR CITY GARAGE VEH PARTS PURCHASED - FEB $28.26 DUKE'S ROOT CONTROL, INC MANHOLE REHAB $1,320.00 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - FEB., $1,678.78 JPMORGAN CHASE BANK HARD HAT SFTY- GLOVES $63.85 JPMORGAN CHASE BANK KEY EQUIP- AGGRESS WHE $1,140.50 JPMORGAN CHASE BANK KEY EQUIP- REPAIR $998.84 JPMORGAN CHASE BANK P &K- RETURN ($50.00) JPMORGAN CHASE BANK QT -FUEL $16.45 OMEGA RAIL MANAGEMENT, INC. RENTAL OF LAND -SEWER LINE $1,125.50 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $263.03 SCHUERMANN ENTERPRISES, INC SANTA FE LS- TRANSMTRS $2,660.52 SPOK INC. PAGER USE $68.90 UNIFIRST HOLDINGS LP UNIFORM SERVICE $125.95 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $544.08 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $187.38 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER COLLECTIONS -Total $74,002.27 AT &T CONSOLIDATED PHONE $39.03 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - FEB, $23.79 CITY GARAGE LABORIOVERHEAD CHGS - $1,064.42 MAR CITY GARAGE VEH PARTS PURCHASED - FEB $1.71 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - FEB., $778.02 JPMORGAN CHASE BANK FULLERTON -LEASE RENEW $160.00 JPMORGAN CHASE BANK GARCO- REMODELING $6,000.00 2 Claims List - 3/16/2021 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK HARD HAT SFTY- GLOVES $63.87 JPMORGAN CHASE BANK LOCKE -PARTS $42.24 JPMORGAN CHASE BANK LOWES- LIGHTS $79.97 JPMORGAN CHASE BANK SAMS -HAND SANITZER $62.86 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REM $8,451.32 SCHREIBER LLC BAR SCREEN GEARMOTOR $2,025.00 SCHREIBER LLC BEARINGS $844.00 SPOK INC. PAGER USE $36.38 UNIFIRST HOLDINGS LP UNIFORM SERVICE $241.73 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER TREATMENT -Total $19,994.36 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - FEB, $63.52 CITY GARAGE LABOR/OVERHEAD CHGS - $2,718.17 MAR CITY GARAGE VEH PARTS PURCHASED - FEB $487.07 CITY OF TULSA UTILITIES WATER $240,804.75 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - FEB., $1,346.40 JPMORGAN CHASE BANK CORE &MAIN -METER CAN /L $974.40 JPMORGAN CHASE BANK EQUIP ONE - PROPANE $220.18 JPMORGAN CHASE BANK FULLERTON -LEASE RENEW $60.00 JPMORGAN CHASE BANK GREENHILL- GRAVEL $416.10 JPMORGAN CHASE BANK HARD HAT SFTY- GLOVES $63.87 JPMORGAN CHASE BANK LEE SPLY - FITTINGS $913.35 JPMORGAN CHASE BANK LOWES -BOLTS $19.81 JPMORGAN CHASE BANK LOWES- CONCRETE BLOCKS $10.50 JPMORGAN CHASE BANK LOWES -PIPE FITTINGS $10.16 JPMORGAN CHASE BANK LOWES- SUPPLIES $17.14 JPMORGAN CHASE BANK LOWES -WIRE $9.18 JPMORGAN CHASE BANK TRAVEL EXPENSE $34.14 OMEGA RAIL MANAGEMENT, INC. RENTAL OF LAND -WATER LINE $891.98 SPOK INC. PAGER USE $91.66 UNIFIRST HOLDINGS LP UNIFORM SERVICE $76.59 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRI $30.60 WATER -Total $249,259.57 OPWA -Total $369,251.02 OPWA Grand Total $369,251.02 G OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02/27/21 FUND TOTAL 91,629.11 150,041.54 Department Payroll Expenses Total Expenses 400 OPWA Administration 18,536.24 27,742.27 405 Utility Billing 6,869.61 12,052.93 420 Water 21,119.75 32,838.53 450 Wastewater 14,818.79 24,232.50 455 Wastewater Collection 14,146.01 24,879.94 480 Refuse 13,759.51 23,510.13 485 Recycle Center 2,379.20 4,785.24 FUND TOTAL 91,629.11 150,041.54 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2020 -2021 Budgetary Basis Statement of Revenues & Expenses As of February 28, 2021 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES MONTH YEAR TO -DATE TO -DATE $ 530,801 $ 5,128,554 441,500 3,576,623 189,137 1,658,174 PERCENT BUDGET OF BUDGET $ 6,596,392 5,208,252 2,436,961 11,575 141,422 280,600 $ 1,173,013 $ 10,504,773 $ 14,522,205 77.75% 68.67% 68.04% 50.40% 72.34% OPERATING EXPENSES: OPWA administration $ (86,992) $ (809,152) $ (1,148,594) 70.45% Utility Billing (38,418) (299,025) (524,537) 57.01% Water (285,460) (2,670,917) (4,393,979) 60.79% Wastewater (212,708) (1,784,178) (3,025,922) 58.96% Refuse & Recycle (117,697) (1,229,470) (1,956,329) 62.85% Debt payments (203,967) (1,728,982) (2,705,000) 63.92% TOTAL OPERATING EXPENSES $ (945,241) $ (8,521,723) $ (13,754,361) 61.96% OPERATING REVENUES OVER /(UNDER) EXPENDITURES $ 227,772 $ 1,983,051 $ 767,844 NONOPERATING REVENUES (EXPENSES): Interest $ 2,968 $ 18,706 $ 28,830 64.88% Other revenues /(expenses) 1,752 16,529 20,326 81.32% Transfers in - - - 0.00% Transfers out - - (326,201) 0.00% TOTAL NONOPERATING REVENUES (EXPENSES) $ 4,720 $ 35,234 $ (277,045) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt $ 379,629 $ 3,057,412 $ 34,376,052 Expenditures of long -term debt (403,275) (2,412,652) (35,643,861) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES $ (23,647) $ 644,760 $ (1,267,809) NET INCOME (LOSS) $ 208,844 $ 2,663,045 $ (777,010) ENCUMBRANCES OUTSTANDING $ (23,560,582) BOND PROCEEDS RECEIVABLE $ 22,350,951 FUND BALANCE (Budgetary Basis) Beginning Balance 4,115,140 4,115,140 Ending Balance $ 5,568,554 $ 3,338,130