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Home My WebLink About2021.03.16_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK TUESDAY, March 16, 2021 - 6:30 PM C RECEIVED AGENDA C � 1. Call to Order MAR 12 202f Chair Bill Bush 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes- March 2, 2021, and March 9, 2021, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager Golf Report 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date February 27, 2021 • Monthly Budget Status Report - February 2021 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 11, 2020 and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, March 12, 2021. The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@citvofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING Tuesday, March 2, 2021 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, March 2, 2021, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, February 26, 2021. 1. Call to Order Chair Bill Bush called the meeting to order at 6:51 pm. 2. Roll Call Present Absent Chair- Bill Bush Vice Chair- Kelly Lewis Trustee - Chris Kelley Trustee - Doug Bonebrake Trustee - Lyndell Dunn A quorum was declared present. Staff: Assistant Authority Manager- Chris Garrett Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (Ail matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -February 16, 2021, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Mr. Bonebrake to approve the Consent Agenda, as presented with claims totaling $120,292.42. YEA: Bonebrake, Dunn, Kelley, Bush NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date February 13, 2021 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority March 2, 2021 Page 2 9. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Dunn, Kelley, Bush NAY: None Motion carried: 4 -0 and the meeting adjourned at 6:52 pm. Bill Bush, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, March 9, 2021 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, March 9, 2021, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, March 5, 2021. 1. Cali to Order /Roll Cali Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Bill Bush None Vice Mayor /Vice Chair- Kelly Lewis Councilor /Trustee - Chris Kelley Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. 2. Discussion relating to the 2021 Mayor and Vice Mayor/ Chair and Vice Chair elections process Mayor /Chair Bill Bush introduced the item and discussion was held. 3. Discussion relating to Community Development Items A. Application for the 2021 Community Development Block Grant (CDBG) Program funding and project selection B. Request for final plat - Lissau Landing Medical Clinic, 11.48 acres located at 11610 North 137th East Avenue C. Request for final plat - Garnett Medical Center, 2.156 acres located at the northwest intersection of East 103rd Street North and North Garnett Road D. Request for final plat - Presley Hollow residential subdivision, 66.85 acres located on the north side of East 76th Street North, approximately three - fourths of a mile west of North 161 :t East Avenue E. Request for utility easement closures - Owasso Medical Campus, located north of 12001 East 96th Street North and south of Bailey Ranch Estates II Subdivision F. Request for annexation (OA 21 -01) and rezoning (OZ 21 -01) - 4.19 acres located at the southwest corner of East 106th Street North and US Highway 169 from Agriculture (AG) to Commercial Shopping (CS) G. Request for rezoning (OZ 21 -02) - 0.7234 acres located at 9349 North 1291h East Avenue from Agriculture (AG) to Commercial Shopping (CS) Karl Fritschen presented items A, B, and G; and Alexa Beemer presented items C, D, E, and F and discussion was held. It was further explained each item would be placed on the March 16, 2021, City Council agenda for consideration and action. 4. Discussion relating to the annual review of the Owasso Utility Rate Study, five -year utility rate plan Linda Jones presented the item and discussion was held. It was further explained this item would be placed on the April 13, 2021, Worksession agenda for additional discussion. 5. Discussion relating to the evaluation process and employment contracts for the City Manager and the City Attorney Michele Dempster presented the item and discussion was held. It was further explained this item would be placed on the May 11, 2021, Worksession agenda for additional discussion. Owasso City Council, OPWA & OPGA March 12, 2019 Page 2 6. Discussion relating to the City's Comprehensive Master Rate and Fee Schedule Juliann Stevens presented the item and discussion was held. It was further explained this item could be placed on the April 6, 2021, City Council agenda for consideration and action. Discussion relating to City /Authority Manager items A. Monthly sales tax report B. City Manager report Warren Lehr introduced Linda Jones to present item A. Mr. Lehr reported Bailey Medical Center and St. John Owasso were recently listed in a nationwide ranking of Best Maternity Hospitals, and commented on Owasso Fire Department staffing. 8. City Councilor /Trustee comments and inquiries Mr. Bonebrake and Mr. Bush commented on attending a Purple Heart Ceremony recently held at the 138th Fighter Wing in Tulsa, Oklahoma. 9. Adjournment The meeting adjourned at 7:14 pm. Bill Bush, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 3/16/2021 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK OREILLY - BATTERIES $249.24 JPMORGAN CHASE BANK OREILLY - BATTERY $83.08 YAMAHA MOTOR CORPORATION, USA GOLF CART LEASE $3,594.38 CARTOPERATIONS -Total $3,926.70 AT &T CONSOLIDATED PHONE $13.01 CITY GARAGE LABOR/OVERHEAD CHGS - $75.83 JPMORGAN CHASE BANK MAR $181.81 JPMORGAN CHASE BANK AMAZON - BATTERY BACKUP $374.99 JPMORGAN CHASE BANK BUMP2BUMP- ANTIFREEZE $46.24 JPMORGAN CHASE BANK BUMP2BUMP- FILTERS $124.96 JPMORGAN CHASE BANK BUMP2BUMP -PARTS $95.86 JPMORGAN CHASE BANK BWI- HERBICIDE $457.71 JPMORGAN CHASE BANK KANSAS GOLF- BEDKNIVES $397.39 JPMORGAN CHASE BANK KANSAS GOLF - REPAIR $451.82 JPMORGAN CHASE BANK KANSAS GOLF - SERVICE $371.48 JPMORGAN CHASE BANK LOWES- SUPPLIES $346.67 JPMORGAN CHASE BANK OREILLY- BATTERIES $27.97 JPMORGAN CHASE BANK PRO TURF PROD - BEDKNIV $485.91 JPMORGAN CHASE BANK RR PROD -TINES $1,254.87 JPMORGAN CHASE BANK SPRINGDALE- REPAIRS $709.11 JPMORGAN CHASE BANK STANDARD SPLY -BELT $12.36 JPMORGAN CHASE BANK STANDARD SPLY- FILTERS $319.58 JPMORGAN CHASE BANK UPS - POSTAGE $35.93 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $161.63 TCF NATIONAL BANK MAINT EQUIP LEASE $5,207.39 TURFCENTRIC INC SOFTWARE SUPPORT $1,600.00 UNIFIRST HOLDINGS LP ENV CHARGE $44.00 UNIFIRST HOLDINGS LP JANITORIAL $72.74 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $69.12 UNIFIRST HOLDINGS LP UNIFORM SERVICE $63.48 VERIZON WIRELESS WIRELESS CONNECTION $40.95 COURSE MAINT -Total $13,061.00 JPMORGAN CHASE BANK ACUSHNET- UNIFORM $106.36 JPMORGAN CHASE BANK SAMS- SUPPLIES $36.96 JPMORGAN CHASE BANK SYSCO- SUPPLIES $181.81 FOOD & BEV -Total $325.13 AT &T CONSOLIDATED PHONE $26.02 AT &T LONG DISTANCE PHONE $8.83 DAVCO MECHANICAL CONTRACTORS,INC PLUMBING REPAIRS $230.00 GPS TECHNOLOGIES INC CART GPS $1,260.00 JPMORGAN CHASE BANK BARE METAL - CLEANING $640.00 1 Claims List - 3/16/2021 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK BROOKS- CLEANING $150.00 JPMORGAN CHASE BANK SUNDANCE -PAPER $84.67 JPMORGAN CHASE BANK UNIFIRST -RUG SERVICE $47.84 JPMORGAN CHASE BANK UNIFIRST -SVC FEE $47.84 JPMORGAN CHASE BANK WASTE MGMT -REF SVC $608.21 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $475.74 GOLFADMIN -Total $3,579.15 OKLAHOMA GOLF ASSOCIATION HANDICAP SERVICE $625.00 GOLFSHOP -Total $625.00 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $5,169.87 JPMORGAN CHASE BANK IMPERIAL - MERCHANDISE $1,743.59 JPMORGAN CHASE BANK SAMS -FOOD $95.34 JPMORGAN CHASE BANK SYSCO -FOOD $183.47 NIKE USA, INC MERCHANDISE $81.26 OPGA -Total $7,273.53 OPGA -Total $28,790.51 OPGA Grand Total $28,790.51 `A OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02/27/21 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 5,004.39 8,568.97 605 Cart Operations 904.19 1,016.32 610 Golf Course Operations 7,919.01 14,813.71 670 Food & Beverage 1,712.02 3,220.06 690 General & Administration 3,611.92 5,280.13 FUND TOTAL 19,151.53 32,899.19 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2020 -2021 Budgetary Basis Statement of Revenues & Expenses As of February 28, 2021 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Golf shop fees $ 20,819 $ 410,471 $ 512,467 80.107. Merchandise sales 6,892 92,487 163,230 56.66% COS -- merchandise (5,273) (60,051) (118,349) 50.74% Cart Rental 3,225 138,547 142,931 96.93% Food & beverage 2,131 96,424 134,139 71.88% COS -- food & beverage (1,358) (45,720) (67,487) 67.75% TOTAL OPERATING REVENUES $ 26,437 $ 632,157 $ 766,931 82.43% OPERATING EXPENSES: Golf Shop (20,546) (156,562) $ (276,141) 56.70% Cart Operations (1,155) (72,507) (120,058) 60.39% Golf Course Maintenance (51,024) (462,730) (731,714) 63.24% Food & Beverage (6,985) (90,493) (140,778) 64.28% Golf Administration (15,628) (152,591) (227,912) 66.95% Capital Outlay Bridge Renovation (20,188) (73,055) (75,400) 96.89% Capital Outlay Greens Replacement (80,000) (80,000) (803,377) 9.96% TOTAL OPERATING EXPENSES $ (195,526) $ (1,087,938) $ (2,375,380) 45.807 OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (169,089) $ (455,781) $ (1,608,449) NONOPERATING REVENUES (EXPENSES): Transfer from General $ 863,135 $ 1,682,130 $ 1,733,049 97.06% Transfer from OPWA - - 326,201 0.001y Other revenues/ (expenses) 1 61 - TOTAL NONOPERATING REVENUES (EXPENSES): $ 863,136 $ 1,682,191 $ 2,059,250 81.69% NET INCOME (LOSS) $ 694,048 $ 1,226,410 $ 450,801 ENCUMBRANCES OUTSTANDING $ (775,579) FUND BALANCE (Budgetary Basis) Beginning Balance (1,484,615) (1,484,615) Ending Balance $ (1,033,784) $ (1,033,814)