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HomeMy WebLinkAbout2021.03.22_Sales Tax Oversight Committee AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO SALES TAX OVERSIGHT COMMITTEE City Hall, Community Room 200 S Main, Owasso, OK MONDAY, MARCH 22, 2021 - 6:30 PM AGENDA RECEIVED 1. Call to Order - Steve Mowery, Chair MAR 16 1021 N� 2. Roll Call - Juliann Stevens, City Clerk City Clerk's Office 3. Consideration and action relating to the minutes of the September 28, 2020, regular meeting Steve Mowery, Chair - Attachment 4. Discussion of Capital Improvement Projects Status Report - Attachment Roger Stevens Chris Garrett 5. Discussion of Financial Reports - Attachments Linda Jones A. Capital Improvements Fund (Third Penny dedicated sales tax) B. Vision for Owasso Fund (55 /100ths dedicated sales tax) 6. Consideration and action relating to Project Completion Reports - Attachments Steve Mowery, Chair A. Street Rehabilitation Program - FY 2019 B. Public Safety Vehicles - Police FY 2019 C. Public Safety Vehicles - Police FY 2020 7. Consideration and action relating to the Progress Reports for Public Distribution - Attachments Steve Mowery, Chair A. Capital Improvements Fund Report #77 (Third Penny dedicated sales tax) B. Vision for Owasso Fund Report #7 (55 /100ths dedicated sales tax) 8. Report from City Manager 9. New Business 10. Adjournment Notice of the Public Meeting filed in the office of the City Clerk on December 11, 2020, and the Agenda posted at City Hall, 200 South Main Street on Tuesday, March 16 -- 1 at 500 pm. Bann M. SteveAty lerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone (918)-376-1502 or by email to istevens@cityofowasso.com OWASSO SALES TAX OVERSIGHT COMMITTEE MINUTES OF REGULAR MEETING Monday, September 28, 2020 The Owasso Sales Tax Oversight Committee met in regular session on Monday, September 28, 2020, at City Hall, 200 South Main Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 13, 2019; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Thursday, September 24, 2020. 1. Call to Order Vice Chair Danny Ewing called the meeting to order at 6:30pm. 2. Roll Call Present Scott Reeves Brandon Miller Brian Dugan Ed Wagner Angela Kennedy Eric Nantois Mike Westerman Don Hutchings CyndiKnoten Justin Prince Matthew Roberts Danny Ewing Absent Trey Thee Jonna Chase Steve Mowery Staff: Warren Lehr, City Manager; Chris Garrett, Assistant City Manager; Linda Jones, Finance Director, Jennifer Newman, Deputy Finance Director; Roger Stevens, Public Works Director; Juliann Stevens, City Clerk; Julie Lombardi, City Attorney 3. Consideration and action relating to the minutes of the September 23, 2019, regular meeting Danny Ewing, presented the item. Mr. Reeves moved, seconded by Mr. Dugan, to approve the minutes, as presented. YEA: Dugan, Ewing, Hutchings, Kennedy, Knoten, Miller, Nantois, Prince, Reeves, Roberts, Wagner, Westerman NAY: None Motion carried: 12 -0 4. Discussion of Capital Improvement Projects Status Report Roger Stevens and Chris Garrett presented status reports on current projects utilizing either Capital Improvement funds or Vision for Owasso funds. Discussion was held. 5. Discussion of Financial Reports A. Capital Improvements Fund Reports #75 and #76 (Third Penny dedicated sales tax) B. Vision for Owasso Fund Reports #5 and #6 (55 /100ths dedicated sales tax) Linda Jones presented each financial report and discussion was held. 6. Consideration and action relating to Project Completion Reports A. HWY 169 East and West Service Roads- North 137th East Avenue B. Redbud Festival Park C. Public Safety Operations and Training Complex (Fire Station No. 4) D. Public Safety Vehicle - Aerial Platform Truck (Fire Station No. 4) E. Public Safety Vehicle - Wildland Vehicle (Fire Station No. 4) F. Owasso Police Department Headquarters Renovation Project G. Land Purchase - 11301 North Mingo Road and 10000 East 1 161h Street North Danny Ewing presented the item. Mr. Miller moved, seconded by Mr. Prince, to approve each report, as presented. Owasso Sales Tax Oversight Committee September 28, 2020 Page 2 YEA: Dugan, Ewing, Hutchings, Kennedy, Knoten, Miller, Nantois, Prince, Reeves, Roberts, Wagner, Westerman NAY: None Motion carried: 12 -0 Consideration and action relating to the Progress Reports for Public Distribution A. Capital Improvements Fund Reports #75 and #76 (Third Penny dedicated sales tax) B. Vision for Owasso Fund Reports #5 and #6 (55 /100ths dedicated sales tax) Linda Jones presented the item. Mr. Reeves moved, seconded by Mr. Westerman, to approve each report, as presented. YEA: Dugan, Ewing, Hutchings, Kennedy, Knoten, Miller, Nantois, Prince, Reeves, Roberts, Wagner, Westerman NAY: None Motion carried: 12 -0 B. Report from City Manager Warren Lehr reported on COVID -19 and CARES ACT funding. Discussion was held. 9. New Business None 10. Adjournment Mr. Miller moved, seconded by Mr. Dugan, to adjourn the meeting. YEA: Dugan, Ewing, Hutchings, Kennedy, Knoten, Miller, Nantois, Prince, Reeves, Roberts, Wagner, Westerman NAY: None Motion carried: 12 -0 and the meeting adjourned at 7:30 pm. Danny Ewing, Vice Chair Juliann M. Stevens, City Clerk CAPITAL IMPROVEMENT PROJECTS STATUS REPORT March 22, 2021 PUBLIC WORKS DEPARTMENT: East 76th Street North Widening (from HWY 169 to North 1291h East Avenue) - In 2010, federal funding was awarded for the engineering, right -of -way and utility relocation phase. In 2011, federal funding was awarded for the construction phase. - In February 2016, Oklahoma Department of Transportation (ODOT) and Federal Highway Administration approved the environmental document. - Right -of -way and easement acquisition is complete. - The City Council approved the supplemental agreement with ODOT for financing the construction phase during their September 17, 2019, meeting. - Private utility relocation is complete. - On December 2, 2019, ODOT approved the construction contract with Crossland Heavy Construction. Construction commenced in February 2020, with completion scheduled to occur in April 2021. Contractor has completed the installation of the east and west bound concrete lanes. Currently, the contractor is working on the center medians, sidewalk, multi - purpose trail, retaining walls and traffic signal system. Garnett Road Widening (from East 961h Street North to East 106th Street Northl In November 2012, the City Council approved an engineering agreement with Dewberry. Engineering design is complete. In November 2013, federal funds were awarded through the Surface Transportation Program. ODOT approved the environmental document in June 2015. The Federal Highway Administration (FHWA) approved the document in July 2015. Right -of -way and easement acquisition is complete. Private utility relocation is complete. In April 2019, ODOT received two bids exceeding the engineering estimate by $1.2 million. All bids were rejected and ODOT re -bid the project. - On September 3, 2019, ODOT approved the construction contract with Becco Construction. Construction commenced in February 2020, with completion tentatively scheduled in May 2021. Contractor is requesting additional days to be added to the project due to weather and other unforeseen issues. - Waterline relocation is complete. - Contractor is finishing the road base between East 971h Street North and East 981h Street North. - Southbound lanes are expected to be complete in April 2021. Garnett Road Widening (East 106th Street North to East 116th Street North) - In March 2016, the City Council approved an engineering agreement with McClelland Consulting Engineers. Engineering design is approximately 99% complete. - Right -of -way and easement acquisition continues with one parcel still delayed in federal court. Upon the acquisition of right -of -way and necessary easements, utility relocation will begin; followed by construction. East 106th Street North and North 1291h East Avenue Intersection Improvements - Engineering design is approximately 70% complete. - ODOT commenced with the environmental study in November 2019, and completed in August 2020. - Land acquisition is expected to commence in May 2021, with completion by October 2021; followed by utility relocation. East 106 +h Street North and North 145th East Avenue Intersection Improvements - In January 2016, the City Council approved an engineering agreement with Poe and Associates. Engineering design is complete. Right -of -way and easement acquisition is complete. Private utility relocation is complete. Water line relocation is complete. - On August 18, 2020, City Council approved the roadway construction contract with Diversified Civil Contractors, LLC. Roadway construction commenced in November 2020, with completion by May 2021. - Concrete paving, curb and gutter installation is on -going at the northeast and southeast corner of the intersection. In addition, subgrade work continues at the northwest and southwest corner in preparation for the concrete pavement. East l 16th Street North and North 129th East Avenue Intersection Improvements - November 2014, funding for the construction phase of this project was approved to receive federal funds in the amount of $2,186,000. This "matching grant" is 80% ODOT funding, 10 %Tulsa County funding and 10% City funding. - January 2016, the environmental study was approval by Federal Highway Administration. - Right -of -way and easement acquisition is complete. - Private utility relocation is complete. - On April 6, 2020, ODOT approved the roadway construction contract with Crossland Heavy Construction. Roadway construction commenced in June 2020, with completion scheduled for January 2021. Contractor is currently installing stormwater infrastructure. In addition, several sections of lanes have been installed. • FY 2019 Street Rehabilitation Project - A request to approve the Project Completion Report is included on the March 22, 2021 agenda. • FY 2020 Street Rehabilitation Project - On September 1, 2020, City Council approved the roadway construction contract with Gradeline Construction. Construction commenced in October 2020, with completion by July 2021. Central Park / Lakeridge Stormwater Improvements - In July 2015, the City Council approved an engineering agreement Meshek and Associates. - United States Army Corp of Engineers ( USACE) completed public meeting requirements for the construction permit. - Private utility relocation is complete. - Bid advertisement occurred in February 2021, with proposed bid award in April 2021. Construction is expected to commence in May 2021, with completion by November 2021. • Rayola /Tributary 5A Stormwater Improvements - Rayola Park Detention Facility will be constructed at a later date - Tributary 5A Stormwater completed in May 2020 • South Sports Park Regional Detention Facility - In July 2015, the City Council approved an engineering agreement Meshek and Associates. Engineering design is complete. In February 2019, the USACE issued a permit to construct. - Construction commenced in January 2020, with completion expected in March 2021. - Bid advertisement for the tree purchase and tree planting is scheduled in March 2021, with bid opening in April 2021. If approved, planting expected to commence in May 2021. RECREATION AND CULTURE DEPARTMENT: Elm Creek Park Renovation - On November 20, 2012, the City Council awarded an agreement to Impact Engineering and Planning, PLC, of Owasso. The park master plan and architectural design for the pavilions and bathrooms is complete. Engineering design is complete. - Phase I Bank stabilization - Construction commenced in October 2020, with completion by April 2021. - Phase II Playground and Parking Lot - Playground equipment has been ordered and awaiting delivery. Parking Lot construction bid awarded during the March 16, 2021 City Council meeting. PUBLIC SAFETY VEHICLES: • Fire FY 2020 - On September 15, 2020, City Council approved the purchase of a new fire pumper truck and associated equipment. - On December 6 - 9, 2020, Fire Department staff attended a pre -build conference with Pierce Manufacturing. Delivery of the new fire pumper is expected in late July, 2021. Police FY 2019 - A request to approve the Project Completion Report is included on the March 22, 2021 agenda. Police FY 2020 - A request to approve the Project Completion Report is included on the March 22, 2021 agenda. SUPPORT SERVICES DEPARTMENT: Vehicle Maintenance Facility - On November 6, 2012, the City Council approved an agreement with Matrix Architects, Engineers, Planners, Incorporated, for professional architecture and engineering services. - The Facility Design phase is complete. However, surveying and civil engineering work will need to be completed when a final decision is made about the site location. Consideration is being given to combining the building needs of several departments onto one site. VISION for OWASSO PROJECTS STATUS REPORT March 22, 2021 EAST 96TH STREET NORTH From approximately North 119th East Avenue to North 129th East Avenue - In November 2016, staff solicited qualifications from local engineering firms. - On March 23, 2017, staff met with ODOT representatives to discuss the scope of work. - In May 2017, the City Council approved an agreement to perform a study and provide conceptual plans. The Engineering study and conceptual plans are complete. - In August 2018, City Council approved an engineering agreement with BKL to design the roadway improvements. Engineering design is approximately 95% complete. - Right -of -way and easement acquisition began February 2020, with completion anticipated in April 2021; followed by utility relocation. EAST 116TH STREET NORTH From approximately North 1291h East Avenue to HWY 169 - On March 21, 2017, the City Council approved an engineering agreement with WP Moore. Engineering design is complete. - Right -of -way and easement acquisition is complete. - Private utility relocation is complete. - On March 3, 2020, the City Council approved a construction contract with Crossland Heavy Construction. Construction commenced in May 2020, with completion expected in March 2021. Contractor is currently completion the final punch list items. From Garnett Road Intersection to North 129th East Avenue - On January 3, 2017, the City Council approved an engineering agreement with Guy Engineering. Engineering design is 90% complete. - Right -of -way and easement acquisition commenced in January 2018, and completed in July 2020. - Utility relocation commenced in August 2020, with completion anticipated by August 2021; followed by roadway construction. • From Minao Intersection to Garnett Road - On December 6, 2016, the City Council approved an engineering agreement with Garver, LLC. Engineering Design is approximately 95% complete. - Right -of -way and easement acquisition commenced in April 2018, and completed in July 2020. - Utility relocation is scheduled to commence in July 2021, with completion anticipated by July 2022; followed by roadway construction. City of Owasso Third -Penny Sales Tax Collections Capital Improvements Fund Restricted Use (Budgetary Basis) As of February 28, 2021 The Council has supported using $1 million of Capital Improvement (CIP) funding for street repair Debt issued to fund capital projects: 2008 Sales Tax Revenue Note - $7,680,000 matured 12/01/2018 2016 Sales Tax Revenue Note - $21,265,000 matures 12/01/2026 2017 Revenue Anticipation Note - $7,000,000 matures 11/08/2024 2018 Sales Tax Revenue Note - $9,800,000 matures 6/1/2028 2020 Soles Tax Revenue Note - $12,000,000 matures 6/1/2032 Debt Service payments Available for Estimated Percent 2008 2016 2018 2020 Development Interest & Capital Available for Fiscal Year of Third Penny Revenue Revenue Revenue Revenue Agreement Trustee & Other Improvements Street Rehab Eligible Capital Ending Increase Sales Tax Note Note Note Note Debt Other Fees Revenue Funding Annual Cost* Projects 06/30/11 1.5% $5,842,981 $5,443,476 $0 $0 $73,806 $1,585 $327,283 $236,038 $91,245 06/30/12 4.6% 6,114,336 4,839,355 - 61000 3,289 1,272,270 587,485 684,785 06/30/13 4.5% 6,389,477 3,537,977 - - 8,047 5,313 2,848,765 1,000,000 1,848,765 06/30/14 9.7% 7,007,617 2,812,974 839,322 7,035 655 3,348,940 1,000,000 2,348,940 06/30/15 8.1% 7,575,820 1,577,586 839,322 1,010 8,119 5,166,021 11000,000 4,166,021 06/30/16 7.0% 8,104,869 1,199,734 - 839,322 1,000 9,932 6,074,745 11000,000 5,074,745 06/30/17 -0.6% 8,056,549 1,195,841 304,817 839,322 1,000 12,109 5,727,678 1,000,000 4,727,678 06/30/18 2.9% 8,288,407 11196,010 1,031,031 23,923 - 839,321 3,500 8,161 5,202,784 1,000,000 4,202,784 06/30/19 4.1% 8,627,581 495,200 1,685,062 776,855 839,321 9,214 618,082 5,440,012 1,000,000 4,440,012 06/30/20 3.2% 8,900,791 2,793,659 1,142,245 96,036 - 4,500 47,279 4,911,631 1,000,000 3,911,631 06130121 4.0% 9,256,823 - 2,804,179 1,146,210 1,150,648 10,100 5,000 4,150,686 1,000,000 3,150,686 06/30/22 2.0% 9,441,959 2,805,727 1,145,380 1,148,296 - 10,100 5,000 4,337,456 1,000,000 3,337,456 06130123 2.0% 9,630,799 - 2,806,305 1,143,920 1,146,549 - 10,100 5,000 4,528,925 1,000,000 3,528,925 06130124 2.0% 9,823,415 - 2,805,914 1,146,620 1,145,413 - 10,100 5,000 4,720,368 1,000,000 3,720,368 06/30/25 2.0% 10,019,883 2,809,504 1,143,620 1,144,860 - 10,100 5,000 4,916,799 1,000,000 3,916,799 06130126 2.0% 10,220,281 - 2,812,075 1,144,850 1,141,887 - 10,100 5,000 5,116,369 1,000,000 4,116,369 06/30/27 2.0% 10,424,686 1,185,863 1,140,310 1,140,515 - 10,100 5,000 6,952,899 1,000,000 5,952,899 06129128 2.0% 10,633,180 1,467,984 1,138,715 10,100 5,000 8,021,381 1,000,000 7,021,381 06/29/29 2.0% 10,845,843 1,138,472 5,000 9,712,371 1,000,000 8,712,371 06/29/30 2.0% 11,062,760 1,135,769 5,000 9,931,991 1,000,000 8,931,991 The Council has supported using $1 million of Capital Improvement (CIP) funding for street repair Debt issued to fund capital projects: 2008 Sales Tax Revenue Note - $7,680,000 matured 12/01/2018 2016 Sales Tax Revenue Note - $21,265,000 matures 12/01/2026 2017 Revenue Anticipation Note - $7,000,000 matures 11/08/2024 2018 Sales Tax Revenue Note - $9,800,000 matures 6/1/2028 2020 Soles Tax Revenue Note - $12,000,000 matures 6/1/2032 City of Owasso Third -Penny Sales Tax Projects Capital Improvements Fund Project Status Summary Report As of February 28, 2021 Resolution Project Description Total Project Cost Estimate Outside Funding- Owasso Funding From 1% Sales Tax Project Budget Life-to-Date Through FY21 Expended PY2021 Expended Project to Date Contracted & Encumbered Percent Expended 2010 -13 76 Street Widening $10,331,780 $5,482,000 $4,849,780 $4,808,648 $395,337 $4,534,355 $22,019 937. 2012 -04 Garnett Widening, 96 to 106 12,934,059 3,200,000 9,734,059 9,456,723 - 9,306,723 - 967. 2015 -17 Garnett Widening, 106 to 116 17,481,014 - 11,481,014 5,971,014 15,593 1,364,523 10,717 12% 2009 -01 Highway 169 Service Roads - 116 8 137 666,000 333,000 333,000 - - - 0y, 2015 -17 96/145 Intersection 4,713,800 - 4,713,800 - - - 0% 2016 -23 106/12? Intersection 3,942,608 2,625,000 1,317,608 1,210,608 18,996 137,412 46,488 10% 2015 -17 1061145 Intersection 4,594,695 - 4,594,695 3,961,872 862,005 2,020,287 1,941,584 44% 2014 -05 116 /129 Intersection 3,907,270 2,882,500 1,024,770 1,024,770 1,980 1,024,770 - 100% 2017.15 Street Improvement FY 2019 2,125,945 921,828 1,204,117 1,204,117 - 1,204,117 1007.•• 2017 -15 Street Improvement FY 2020 1,776,811 800,000 976,811 974,784 887,421 887,421 - 91% 2017 -15 Street Improvement FY 2021 1,800,000 800,000 1,000,000 1,000,000 - - 07. 2016 -10 Central Park /Lakeridge Stormwater Impr. 1,523,965 210,960 1,313,005 1,313,005 2,460 128,247 11,078 10% 2016 -10 Rayola/Trlbutary 5A Stormwater 3,500,000 - 3,500,000 151,231 2,441 151,272 - 4% 2016 -10 South Sports Park Regional Detention 4,709,800 1,051,750 3,658,050 3,658,050 1,836,654 3,629,363 2,474 99% 2012 -04 Elm Creek Park Improvements 1,470,940 903,099 567,841 567,841 46,187 113,613 360,886 20% 2019 -13 5K Head Healthy Trail 323,200 23,200 300,000 300,000 - _ - 0% 2019 -13 Funtastic Island Renovation Project 1,200,000 1,200,000 1,200,000 - - - 07. 2017 -05 Public Safety Vehicles- -Fire FY21 Pumper Truck 895,591 895,591 895,591 690,297 690,297 - 77% 2017 -05 Public Safety Vehicles -- Police FY19 230,491 - 230,491 230,491 - 230,491 - 1007. •' 2017 -05 Public Safety Vehicles-.Police FY20 177,507 - 177,507 177,507 - 177,507 100% •- 2017-05 Public Safety Vehicles -- Police FY21 449,313 449,313 449,313 101,085 101,085 - 22% 2012 -04 Vehicle Maintenance Facility 2,350,000 - 2,350,000 165,001 - 160,718 - 7% 2017 -15 Fiber Installation 150,000 - 150,000 150,000 - - 0% Totals for Current Eligible Projects $75,254,788 $19,233,336 $56,021,452 38,870,566 $4,860,456 $25,862,201 $2,395,246 46% Future Funding Requirements Funded Life -to -Date Through FY21 38,870,566 Portion to be funded in future years from 1% sales tax $17.750.886 Sales tax funding available annually offer debt and $1 million sheet rehabilitation $3,723,983 Number of years (beyond FY21) needed to fund current eligible projects 4.6 Future Priority Projects 2009 -01 Highway 169 Service Roads - E 66th St N/E 126th St N - Additional Project funding will be provided by other resources such as ODOT and Tulsa County. --Project completed CITY OF OWASSO CAPITAL IMPROVEMENTS FUND FY21 EXPENDITURES FOR THE PERIOD JULY 2020 THRU FEBRUARY 2021 Date Vendor Description 76 Street Widening SAV -ON- PRINTING 08/26/20 OKLAHOMA NATURAL GAS UTILITY RELOCATION 02/24/21 OWASSO FENCE CO TEMPORARY FENCE Garnett Widening, 106 to 116 12/30/20 08/26/20 DOERNER, SAUNDERS LEGAL SERVICES 09/30/20 DOERNER, SAUNDERS LEGALSERVICES 10/27/20 DOERNER, SAUNDERS CONDEMNATION 11/23/20 DOERNER, SAUNDERS LEGAL SERVICES 12/29/20 DOERNER, SAUNDERS CONDEMNATION 01/26/21 DOERNER, SAUNDERS CONDEMNATION 02/24/21 DOERNER, SAUNDERS CONDEMNATION 106th /129th Intersection 07/29/20 GARVER 09/30/20 GARVER 11/11/20 GARVER 12/10/20 GARVER 106th /145th Interstection 09/10/20 TULSA WORLD 10/28/20 SAV -ON- PRINTING 11/11/20 DIVERSIFIED CIVIL CONTRACTORS 11/24/20 POE, LTD 12/10/20 POE, LTD 12/10/20 DIVERSIFIED CIVIL CONTRACTORS 12/30/20 DIVERSIFIED CIVIL CONTRACTORS 01/14/21 POE, LTD 01/27/21 DIVERSIFIED CIVIL CONTRACTORS 02/11/21 POE, LTD 02/24/21 DIVERSIFIED CIVIL CONTRACTORS 116th /129th Interstection 10/28/20 DUVALL ELECTRIC Street Rehabilitation FY2020 09/10/20 TULSA WORLD 10/28/20 GRADELINE CONSTRUCTION 11/11/20 GRADELINE CONSTRUCTION 12/10/20 GRADELINE CONSTRUCTION 12/30/20 GRADELINE CONSTRUCTION 01/27/21 GRADELINE CONSTRUCTION 02/24/21 GRADELINE CONSTRUCTION Central Park / Lakeridge 09/10/20 MESHEK & ASSOCIATES Rayola /Tributary SA Stormwater 11/11/20 MESHEK & ASSOCIATES 01/14/21 MESHEK &ASSOCIATES 02/24/21 BH MEDIA HOLDING South Sports Park Detention Pond 07/29/20 CHEROKEE BUILDERS 08/13/20 TERRACON CONSULTANTS 08/26/20 CHEROKEE BUILDERS ENGINEERING SERVICES ENGINEERING SERVICES ENGINEERING SERVICES ENGINEERING SERVICES 76 Street Widening Garnett Widening, 106 to 116 PUBLICATION SIGNS CONSTRUCTION SERVICES ENGINEERING SERVICES ENGINEERING SERVICES CONSTRUCTION SERVICES CONSTRUCTION SERVICES ENGINEERING SERVICES CONSTRUCTION SERVICES ENGINEERING SERVICES CONSTRUCTION SERVICES STORM SIREN REPAIR 106th /129th Intersection 106th /145th Interstection 116th /129th Interstection PUBLICATION CONSTRUCTION SERVICES CONSTRUCTION SERVICES CONSTRUCTION SERVICES CONSTRUCTION SERVICES CONSTRUCTION SERVICES CONSTRUCTION SERVICES Street Rehabilitation FY2020 ENGINEERING SERVICES Central Park /Lakeridge ENGINEERING SERVICES ENGINEERING SERVICES ADVERTISING Rayola /Tributary SA Stormwater CONSTRUCTION SERVICES ANALYSIS CONSTRUCTION SERVICES Expenditure Amount Total by Project $ 394,630 707 $ 395,337 9,788 2,547 602 648 555 153 1,301 15,593 1,447 14,661 143 2,746 18,996 81 40 84,526 1,334 2,565 184,752 192,753 1,621 234,472 2,101 157,760 862,005 1,980 1,980 71 228,944 101,050 228,871 83,110 134,267 111,108 887,421 2,460 2,460 480 1,920 41 2,441 231,488 2,450 144,847 Date Vendor 09/30/20 CHEROKEE BUILDERS 09/30/20 PUBLIC SERVICE COMPANY 10/28/20 MESHEK & ASSOCIATES 10/28/20 CHEROKEE BUILDERS 11/24/20 CHEROKEE BUILDERS 12/29/20 CHEROKEE BUILDERS 01/14/21 MESHEK & ASSOCIATES Elm Creek Park 02/11/21 MAGNUM CONSTRUCTION Elm Creek Drainage 12/10/20 EAGLE ENVIRONMENTAL 02/24/21 BH MEDIA HOLDING Public Safety Vehicles - Fire 09/17/20 CONRAD FIRE EQUIPMENT 01/18/21 NORTHERN SAFETY Public Safe 09/10/20 09/10/20 10/13/20 10/13/20 10/28/20 11/11/20 12/30/20 01/26/21 01/27/21 01/27/21 ty Vehicles - Police JIM GLOVER JIM GLOVER TINT SHOP MEEKS MEEKS JIM GLOVER ULTIMATE VEHICLE SOLUTION MOTOROLA SOLUTIONS KA COMM ULTIMATE VEHICLE SOLUTION CITY OF OWASSO CAPITAL IMPROVEMENTS FUND FY21 EXPENDITURES FOR THE PERIOD JULY 2020 THRU FEBRUARY 2021 Expenditure Description Amount Total by Project CONSTRUCTION SERVICES 401,236 UTILITY RELOCATION 5,038 ENGINEERING SERVICES 372 CONSTRUCTION SERVICES 368,675 CONSTRUCTION SERVICES 523,570 CONSTRUCTION SERVICES 158,891 ENGINEERING SERVICES 89 South Sports Park Detention Pond 1,836,654 PARK IMPROVEMENTS 36,192 Elm Creek Park 36,192 FISH RELOCATION 9,931 ADVERTISING 64 Elm Creek Drainage 9,995 PU M PER TRUCK 648,317 SCBA PACKS 41,980 Public Safety Vehicles - Fire 690,297 VEHICLE 31,721 VEHICLE 31,721 TINT 150 VEHICLE STRIPING 600 VEHICLE STRIPING 600 EQUIPMENT 227 EQUIPMENT 8,812 VEHICLE UPLIFTING 17,032 PARTS 1,902 VEHICLE UPLIFTING 8,320 Public Safety Vehicles - Police 101,085 Total Expended July 2020 thru February 2021 $ 4,860,456 City of Owasso 55/100 Sales Tax Collections Vision For Owasso Fund Restricted Use (Budgetary Basis) As of February 28, 2021 Fiscal Year Percent of Investment Estimated Ending Increase .55 Sales Tax Income Total Revenue 06/30/17• -0.6% $ 1,414,194 $ 739 $ 1,414,933 06/30/18 2.9% 4,552,760 18,322 4,571,082 06/30/19 4.1% 4,739,772 106,578 4,846,350 06/30/20 3.2% 4,894,445 132,865 5,027,311 06/30/21 4.0% 5,091,253 138,180 5,229,433 06/30/22 2.0% 5,193,078 140,944 5,334,021 06130123 2.0% 5,296,939 143,762 5,440,702 06130124 ** 2.0% 3,601,919 146,638 3,748,556 $ 34,784,360 $ 828,028 $ 35,612,388 *Partial year due to mid -year initiation of tax. * *Partial year estimate due to mid -year expiration of tax. City of Owasso 55/100 Sales Tax Vision For Owasso Fund Project Status Summary Report As of February 28, 2021 Owasso Project Budget YTD $ 5,600,000 $ Percent of Total Project Outside Funding Life -to -Date Expended Expended Encumbered Project Election Project Cost Estimate Funding* Requirement Through FY21 FY21 Project to Date FY21 Contracted 4/5/2016 96 Street from 119 to 129 $ 5,600,000 $ 5,600,000 $ 2,340,471 $ 288,001 $ 990,095 $ 36,787 18.37. 4/5/2016 116 Street from 129 to HWY 169 5,576,225 5,576,225 5,576,225 3,478,073 4,992,693 564,610 99.7% 4/5/2016 116 Street from Garnett to 129 7,500,000 7,500,000 3,457,912 38,233 1,897,880 379,136 30.4% 4/5/2016 116 Street from Mingo to Garnett 10,500,000 10,500,000 2,982,976 72,722 1,214,365 370,763 15.17. 4/5/2016 116 /Garnett Intersection Improvement 3,000,000 3,000,000 4,500,279 400 1,386,377 235,065 54.0% Totals for Vision Projects $-12,176,225 $ - $32,176,225 $ 18,857,863 $ 3,877,429 $ 10,481,410 $ 1,586,361 32.6% Date 96 Street 1 07/29/20 08/13/20 08/13/20 08/26/20 09/02/20 09/10/20 10/07/20 10/13/20 11/11/20 12/10/20 01/14/21 01/27/21 02/03/21 02/24/21 Vendor rom 119 to 129 TATE BOYS LLC MESHEK & ASSOCIATES MADISON INVESTMENT HIDEAWAY PROPERTIES PATHOLOGY LABORATORY MESHEK & ASSOCIATES MURPHY OIL USA MESHEK & ASSOCIATES MESHEK & ASSOCIATES BKL INCORPORATED MESHEK & ASSOCIATES CENTRAL BANK OF OKLAHOMA SAM'S REAL ESTATE BKL INCORPORATED CITY OF OWASSO SS /100 SALES TAX VISION FUND FY21 EXPENDITURES FOR THE PERIOD JULY 2020 THRU FEBRUARY 2021 116 Street from 129 to HWY 169 07/16/20 OWASSO LAND BUILDING 08/13/20 CROSSLAND HEAVY CONTRACTORS 09/10/20 CROSSLAND HEAVY CONTRACTORS 10/13/20 CROSSLAND HEAVY CONTRACTORS 11/11/20 CROSSLAND HEAVY CONTRACTORS 12/07/20 CROSSLAND HEAVY CONTRACTORS 12/30/20 CROSSLAND HEAVY CONTRACTORS 12/30/20 WALTER P MOORE 01/27/21 CROSSLAND HEAVY CONTRACTORS 02/11/21 WALTER P MOORE 02/24/21 WALTER P MOORE 02/24/21 CROSSLAND HEAVY CONTRACTORS 116 Street from Garnett to 129 08/13/20 TULSA COUNTY CLERK 09/10/20 GUY ENGINEERING 09/10/20 GUY ENGINEERING 10/13/20 GUY ENGINEERING 11/11/20 TULSA COUNTY CLERK 116 Street from Mingo to Garnett 07/22/20 W.S. WATSON INC 08/05/20 CHARLES A GRAY 08/13/20 TULSA COUNTY CLERK 08/26/20 SEVEN C'S ENTERPRISES 09/10/20 TULSA COUNTY CLERK 11/11/20 TULSA COUNTY CLERK 12/07/20 GARVER 02/11/21 TULSA COUNTY CLERK 116 Street & Garnett Intersection Improv 01/14/21 BENCHMARK SURVERY Description Amount Total By Project ROW ACQUISITION $ ROW ACQUISITION ROW ACQUISITION ROW ACQUISITION ROW ACQUISITION ROW ACQUISITION ROW ACQUISITION ROW ACQUISITION ROW ACQUISITION ENGINEERING SERVICES ROW ACQUISITION ROW ACQUISITION ROW ACQUISITION ENGINEERING SERVICES 96 Street from 119 to 129 ROW ACQUISITION CONSTRUCTION SERVICES CONSTRUCTION SERVICES CONSTRUCTION SERVICES CONSTRUCTION SERVICES CONSTRUCTION SERVICES CONSTRUCTION SERVICES ENGINEERING SERVICES CONSTRUCTION SERVICES ENGINEERING SERVICES ENGINEERING SERVICES CONSTRUCTION SERVICES 116 Street from 129 to HWY 169 FILING FEE ENGINEERING SERVICES ENGINEERING SERVICES ENGINEERING SERVICES FILING FEE 116 Street from Garnett to 129 ROW ACQUISITION ROW ACQUISITION FILING FEE ROW ACQUISITION FILING FEE FILING FEE ENGINEERING SERVICES FILING FEE 116 Street from Mingo to Garnett ROW STAKING 116 Street & Garnett Intersection Improv 10,225 3,500 19,475 4,225 50,000 1,750 93,024 1,750 3,500 10,000 1,750 24,102 49,700 15,000 8,950 776,190 431,928 550,736 776,567 298,960 177,246 358 412,595 13,548 180 30,816 24 19,701 1,437 17,049 22 36,540 26,800 22 2,250 24 24 7,038 24 400 $ 288,001 3,478,073 38,233 72,722 400 Total Expended July 2020 thru February 2021 $ 3,877,429 PROJECT COMPLETION REPORT PROJECT: Street Rehabilitation Program (FY 2019) DATE PROJECT WAS INITIATED: November 2018 DATE PROJECT WAS COMPLETED: July 2020 STAFF COMMENTS: The 2019 program included pavement repair, as well as concrete curb and gutter replacement, and asphalt overlay in the Original Town, Ator Heights, Lakeridge, Double Oaks and Country Estates III subdivisions. In July 2019, City Council approved a construction contract with Gradeline Construction, LLC, in the amount of $2,123.846.25. In July 2020, the contractor completed the work with a final contract amount of $1,988,350.79, a contract underrun of $135,495.46. In addition to work mentioned above, the project was funded from the Capital Improvements Fund and Street Division 39 -Fund. The Capital Improvements Fund funded $1,204,117 of the total project cost with remainder being funded by the Streets Division 39 -Fund. Roger Stevens, Public Works Director Approved this 22nd day of March, 2021. Steve Mowery, Chair PROJECT COMPLETION REPORT PROJECT: Public Safety Vehicles - Police FY 19 DATE PROJECT WAS INITIATED: August 17, 2018 DATE PROJECT WAS COMPLETED: July 31, 2019 DEPARTMENT RESPONSIBILITY FOR PROJECT: Police Department STAFF COMMENTS: The City Council approved the purchase of new police vehicles: 1 Ford Explorer, 2 Chevrolet Traverses, and 1 Dodge Charger. The vehicles were ordered from a state vendor utilizing the State of Oklahoma contract pricing. In addition, the City Council approved the purchase of emergency lighting and equipment for the vehicles. Additional equipment that did not require City Council approval was also purchased, such as radars, vehicle striping, and window tinting. In July 2019, the upfitting was completed and the vehicles were placed into service. Capital Improvement funds utilized for these vehicles totaled $230,490.65. Deputy Chief Jason Woodruff, Police Department Approved this 22nd day of March, 2021. Steve Mowery, Chair PROJECT COMPLETION REPORT PROJECT: Public Safety Vehicles - Police FY 20 DATE PROJECT WAS INITIATED: August 21, 2019 DATE PROJECT WAS COMPLETED: April 30, 2020 STAFF COMMENTS: The City Council approved the purchase of new police vehicles: 1 Dodge Ram, 3 Dodge Chargers, and 1 Dodge Durango. The vehicles were ordered from a state vendor utilizing the State of Oklahoma contract pricing. In addition, the City Council approved the purchase of emergency lighting and equipment for the vehicles. Additional equipment that did not require City Council approval was also purchased, such as radars, vehicle striping, and window tinting. In April 2020, the up- fitting was completed and the vehicles were placed into service. Capital Improvement funds utilized for these vehicles totaled $177,507.39 Deputy Chief Jason Woodruff, Police Department Approved this 22nd day of March, 2021. Steve Mowery, Chair City of Owasso Third -Penny Sales Tax Projects Capital Improvements Fund Progress Report #77 Dated 2 -28 -21 Owasso Cost Expended Project Project Resolution Estimate to Date - Complete N N -Not Applicable P 76 Street Widening 2010 -13 $ 4,849,780 $ 4,534,355 Garnett Widening, 96 to 106 2012 -04 9,734,059 9,306,723 Garnett Widening, 106 to 116 2015 -17 11,481,014 1,364,523 Highway 169 Service Roads - 116 & 137 2009 -01 333,000 - 96 /145 Intersection 2015 -17 4,713,800 - 106/129 Intersection 2016 -23 1,317,608 137,412 106 /145 Intersection 2015 -17 4,594,695 2,020,287 116/129 Intersection 2014 -05 1,024,770 1,024,770 Street Improvement FY 2019 2017 -15 1,204,117 1,204,117 Street Improvement FY 2020 2017 -15 976,811 887,421 Street Improvement FY 2021 2017 -15 11000,000 - Central Park /Lakeridge Stormwater Impr. 2016 -10 1,313,005 128,247 Rayola /Tributary 5A Stormwater 2016 -10 3,500,000 151,272 South Sports Park Regional Detention 2016 -10 3,658,050 3,629,363 Elm Creek Park Improvements 2012 -04 567,841 113,613 5K Heart Healthy Trail 2019 -13 300,000 - Funtastic Island Renovation Project 2019 -13 1,200,000 - Public Safety Vehicles - -Fire FY21 Pumper Truck 2017 -05 895,591 690,297 Public Safety Vehicles -- Police FY19 2017 -05 230,491 230,491 Public Safety Vehicles -- Police FY20 2017 -05 177,507 177,507 Public Safety Vehicles -- Police FY21 2017 -05 449,313 101,085 Vehicle Maintenance Facility 2012 -04 2,350,000 160,718 Fiber Installation 2017 -15 150,000 - Total $ 56,021,452 $ 25,862,201 utility Design ROW Relocation Bid Construction 000 1 -In Progress ©o - Complete N N -Not Applicable P I Completed: pending ODOT audit and final invoicing 00 - -- Legend: 1 -In Progress - Complete N N -Not Applicable P I Completed: pending ODOT audit and final invoicing Progress Report #77 Dated 2 -28.21 Completed Capital Improvement Projects $ 96,156,421 Completion Completed Projects Expended Approval Computerization $ 624,481 01/23/06 TCC/TTC Land 3,076,475 02/02/09 Fire Station #2 Remodel 248,468 07/28/08 New Fire Station #3 2,199,155 02/02/09 Fire Station #4 16,807,425 09/28/20 New City Hall 4,724,468 09/25/17 Facilities Land (Land Purchase 116 & Mingo) 1,504,174 09/28/20 Police Building 4,798,966 09/28/20 Police Cars 125,000 07/22/13 Public Safety Vehicles-- Police FYI 394.542 09/23/19 Fire Engine 550,000 03/28/16 Radio Equipment Upgrades Project 2,968,762 09/24/18 SCBA Compressor Grant 19,677 03/25/19 Public Safety Vehicles - -Fire FYI Aerial Platform 1,347,800 09/28/20 Public Safety Vehicles - -Fire FYI Wildland Vehic 100,745 09/28/20 76 Street Utility Relocation 43,382 03/25/19 76 /Main Intersection 1,014,124 03/25/19 86 Street, Main- Memorial 2,679,183 09/25/17 86 & Main Intersection ROW 303,625 07/24/04 96 & 129 E Ave Intersection 1,747,745 01/23/06 96 & Hwy 169 Interchange 1,349,964 01/23/06 Garnett Widening (86 to 96) 5,601,858 01/22/07 96 SIT Widening (Garnett to Owasso Mkt) 4,929,552 01/22/07 Intersection Engr. Prelim 100,000 07/23107 86th & Mingo Intersection 896,165 07/28/08 Main Street Redevelopment 29,384 07/27/09 86th Street Widening 3,319,241 01/25/10 96th /129th Infrastructure Improvements 160.574 07/28/14 106 /Garnett Intersection 1,741,720 09/24/18 116 (Hwy 20)/140 Signalization 87,159 09/25/17 129th E Ave Widening 8,620,898 01/25/10 Highway 169 Service Roads - 106 & 135 2,627,499 09/23/19 Highway 169 Service Roads - 106 & 137 1,666,384 09/28/20 TTC /TCC Access Road 1,559,679 07/25/11 Street improvements FY2007 807,746 01/21/08 Street Improvements FY2008 1,210,046 07/27/09 Street Improvements FY2009 937.633 07/25/11 Street Improvements FY2010 236.038 07/25/11 Street Rehabilitation FY 2012 390,385 01/28/13 Street Rehabilitation FY 2013 1,281.006 01/27/14 Street Rehabilitation FY 2014 892,621 07/27/15 Street Rehabilitation FY 2015 961,933 03/28/16 Street Rehabilitation FY 2016 1,032,538 09/25/17 Street Rehabilitation FY 2017 1,183,103 03/25/19 Street Rehabilitation FY 2018 671,973 09/23/19 Transportation Master Plan 185,963 03/28/16 Brookfield Crossing Stormwater Impr. 634,343 09/24/18 Garrett Creek /Morrow PI. Sewer 2.215,714 09/24/18 Silvercreek Drainage 877,049 01/22/07 YMCA Pool 1,000,000 01/22/07 Sports Park Expansion through FY07 2,062,418 01/21/08 Sports Park Baseball Field #1 488,429 07/27/09 Sport Park FY 2009 Waterline 22,253 07/26/10 Sports Park Restroom 155,821 07/23/12 Sports Park FY 2013 - Baseball 4 -plex 541,223 07/22/13 Golf Course Equipment Purchase 124,752 01/27/14 Redbud (Festival) Park 156,450 09/28/20 Quality of Life Initiative 118,710 07/25/11 Completed Capital Improvement Projects $ 96,156,421 Election 4/5/2016 96 Street from 119 to 129 4/5/2016 116 Street from 129 to HWY 169 4/5/2016 116 Street from Garnett to 129 4/5/2016 116 Street from Mingo to Garnett 4/5/2016 116 /Garnett Intersection Improvement Total City of Owasso 551100 Sales Tax Vision For Owasso Fund Progress Report #7 Dated 2 -28 -21 Owasso Cost Expended Estimate Project to Date $ 5,600,000 $ 990,095 5,576,225 4,992,693 7,500,000 1,897,880 10,500,000 1,214,365 3,000,000 1,386.377 $32,176,225 $ 10,481,410 Utility Design ROW Relocation Bid Construction 00 I - -- - Complete N -Not Applicable P Completed; pending ODOT audit and final invoicing Legend: I -In Progress X - Complete N -Not Applicable P Completed; pending ODOT audit and final invoicing