HomeMy WebLinkAbout1998.06.16_OPWA MinutesOWASSO PUBLIC WORKS AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, June 16, 1998
The Owasso Public Works Authority met in regular session on Tuesday, June 16, 1998 in the
Council Chambers at the Owasso Community Center per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 12, 1998.
ITEM 1: CALL TO ORDER
Chairman Bode called the meeting to order at 7:30 p.m.
ITEM 2: FLAG SALUTE
The flag salute was given during the City Council meeting preceding this meeting.
ITEM 3: ROLL CALL
PRESENT ABSENT
Denise Bode, Chair
Tracy Standridge, Trustee
Mark Wilken, Vice Chair
Mary Lou Barnhouse Trustee
Melinda Voss, Trustee
STAFF
Rodney J Ray, City Manager
Ronald D Cates, Authority Attorney
Marcia Boutwell, Authority Secretary
ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of June 2, 1998 Regular Meeting.
B. Approval of Claims
Ms Barnhouse moved, seconded by A/Ir Wilken, to approve the consent agenda. The consent
agenda included minutes of the June 2, 1998 regular meeting, by reference made a part hereto.
Item B on the consent agenda included the following claims: (1) OPWA Fund $135,339.00;
(2) OPWA Capital Improvement Fund $108,018.39; (3) OPWA Sales Tax Fund $89,550.00;
(4) Payroll $32,459.91 .
AYE: Barnhouse, Wilken, Voss, Standridge, Bode
NAY: None
Motion carried 5-0.
Owasso Public Works Authority June 16, 1998
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR THE CONSTRUCTION OF THE ELM
CREEK INTERCEPTOR SEWER.
Mr Carr said that development in the area of 86th St N and 145th East Ave has resulted in the
need to improve infrastructure in that area. A sewer line needs to be constructed that will serve
the area into the future, as well as service the immediate needs. The consulting engineers for
Lindsey Properties (Owasso Golf and Athletic Club) have proposed that Lindsey construct the
portion of the interceptor from 76th St N to a point on the south side of the Owasso Golf and
Athletic Club property. The portion of the interceptor from the 117th East Ave lift station to
76th St N would be constructed by the City of Owasso. Construction of the interceptor in this
manner will enable wastewater collection to be accomplished without the need for interim
facilities and enable the system to easily be extended north. Costs of construction will be
allocated to appropriate undeveloped property in the basin in order to proportionately distribute
engineering, easement acquisition and construction expenses to present and future users of the
interceptor. Bid documents were developed and advertised, with bids being opened on June 9,
1998. Five bids were received. The apparent low bid was received from HMG Inc, Kansas
City, Kansas in the amount of $1,496,469.20. Mr Wilken moved, seconded by Ms Barnhouse,
to award a contract for the construction of the Elm Creek Interceptor Sewer to HMG Inc,
Kansas City, KS in the amount of $1,496,469.20, contingent upon receipt of funding for the
project. It was further moved that the staff be authorized to develop documents and conduct
negotiations for a low interest bank loan and a revenue anticipation note, with the financing
presented to the Trustees for final approval prior to execution.
AYE: Wilken, Barnhouse, Voss, Standridge, Bode
NAB': None
Motion carried 5-0.
• ORDER TO A CONTRACT
OWASSO PUBLIC WORKS AUTHORITY AND WALTERS MORGAN
CONSTRUCTION CO FOR THE CONSTRUCTION OF IMPROVEMENTS TO
THE WASTEWATER TREATMENT FACILITY.
Mr Carr presented the item. A contract for the construction of the wastewater treatment plant
improvements was awarded to Walters -Morgan Construction co on November 5, 1996 in the
amount of $1, 923, 900. While performing excavation work near the location of the clarifiers,
the contractor encountered rock that he believes was unforseen and warrants additional payment
and time extension. A meeting was held on November 3, 1997 with all parties involved,
resulting in an opinion that the contractor would be entitled to compensation and/or time, but
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Owasso Public Works Authority June 16, 1998
determination of reasonable amounts of each was questioned. Talks continued between the
parties, with the following proposal submitted by Mr Cates and agreed to by the contractor:
• Substantial completion date of June 23, 1998, with final punch list on or before that date;
• Final completion date of August 7, 1998
• Contractor will:
- complete final punch list on or before August 7, 1998
- withdraw the "rock claim" against the city
- install one additional 12-foot fence gate
- adjust effluent manhole at the oxidation ditch
- leave in place "as is" the 96" steel culvert creek crossing
- 2500 sq yards of sod and three acres of seeding
- asphalt paving to control structure
- provide drainage on west side of access road
- install base course rock in lieu of treated subgrade for asphalt paving
- complete remaining work included in the original contract
• City will:
- not assess liquidated damages against contractor unless substantial or final completion
dates are not met
- not assess any engineering or inspection costs against contractor
- release contract retainage in full not later than thirty days after final completion
For these items, the Authority will pay an additional sum of $46,890, resulting in a final
construction amount of $1,953,375.86. Walters -Morgan Construction has agreed by letter to
these items. Ms `Toss moved, seconded by Mr Wilken, to approve Change Order #3 to a
contract with Walters -Morgan Construction Co, containing the changes listed above and outlined
in a letter dated June 9, 1998 and an acceptance letter dated June 10, 1998.
AYE: Voss, Wilken, Barnhouse, Standridge, Bode
NAY: None
Motion carried 5-0.
ACTIONITEM 7: CONSIDERATION AND APPROPRIATE O
SUPPLEMENTAL, O
DEPARTMENT OF OPWA FUND.,
Ms Bishop said that the Refuse Division budget has incurred expenses that were unanticipated
at the time the budget was prepared. Requests for polycarts have occurred in greater numbers
than was projected, repairs required for the refuse vehicles have been greater than anticipated,
and the landfill tipping fees were not reduced as was anticipated. A supplemental appropriation
is required to offset these unanticipated expenses. Mr Wilken moved, seconded by Ms Voss,
Owasso Public Works Authority
June 16, 1998
to approve a supplemental appropriation to the FY97-98 OPWA Fund Refuse Collection Budget
in the amount of $25,000 for the purpose of funding unanticipated expenses.
AYE: Wilken, Voss, Barnhouse, Standridge, Bode
NAY: None
Motion carried 5-0.
ITEM 8: REPORT FROM OPWA MANAGER
Mr Ray made a statement about his time as City Manager/OPWA Manager and said that this is
his last meeting in that capacity.
ITEM 9: REPORT FROM OPWA ATTORNEY
No report.
ITEM 10: NEW BUSINESS
None.
ITEM It: ADJOURNMENT
Mr Wilken moved, seconded by Ms Barnhouse, to adjourn,
AYE: Wilken, Barnhouse, Standridge, Voss, Bode
NAY: None
Motion carried 5-0, and the meeting was adjourned at 8:04 p.m.
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Denise Bode, Chairperson
4�1,'Author
Marci Boutwell, Authori y Secretary
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