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Home My WebLink About2021.04.20_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK TUESDAY, April 20, 2021 - 6:30 PM AGENDA RECEIVED 1. Call to Order Chair Bill Bush APR 16 2021 2. Roll Call City Clerk's Office 3. Consideration and approval, denial, amendment, or other appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes- April 6, 2021, and April 13, 2021, Regular Meetings B. Approve claims 4. Consideration and approval, denial, amendment, or other appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date April 10, 2021 • Monthly Budget Status Report - March 2021 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 1 1, 2020 and the Agenda posted at City Hall, 200 South Main Street, a ;,UAAt_ pmonFriday, April i , 2021. J lann M. Stevens, City Clerk The City of Owasso encourages citizen participation. To request on accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowosso.com APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, outhonzng, awarding, - fabling, rejecting. OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING Tuesday, April 6, 2021 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, April 6, 2021, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Thursday, April 1, 2021. 1. Call to Order Chair Bill Bush called the meeting to order at 7:17 pm. 2. Roll Call Present Chair - Bill Bush Vice Chair- Kelly Lewis Trustee - Chris Kelley Trustee - Doug Bonebrake Trustee - Lyndell Dunn A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi Absent None 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - March 16, 2021, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Mr. Kelley to approve the Consent Agenda, as presented with claims totaling $286,659.60. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Reports - Pay Period Ending Date March 13, 2021, and March 27, 2021 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority April 6, 2021 Page 2 9. Adjournment Mr. Dunn moved, seconded by Mr. Kelley to adjourn the meeting. YEA: Bonebrake, Dunn, Kelley, Lewis, Bush NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:18 pm. Bill Bush, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, April 13, 2021 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, April 13, 2021, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, April 9, 2021. 1. Call to Order /Roll Call Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Absent Mayor /Chair- Bill Bush None Vice Mayor /Vice Chair- Kelly Lewis Councilor /Trustee - Chris Kelley Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. 2. Presentation relating to a Fleet Vehicle Leasing Program Chris Garrett introduced John Holland with Enterprise Fleet Leasing, to present the item and discussion was held. 3. Discussion relating to Finance Department items A. FY 2021 -2022 Annual Operating Budget timeline B. Five -Year Utility Rate Plan Proposal Linda Jones presented items A and B and discussion was held. It was further explained item B would be placed on the April 20, 2021, City Council agenda for consideration and action. 4. Discussion relating to Public Works Department items A. Funding Agreement for the North 1371h East Avenue Service Road Extension B. Bids received for the Coffee Creek Lift Station and Force Main Improvement Project Roger Stevens presented items A and B and discussion was held. It was further explained that item A would be placed on the April 20, 2021, City Council agenda and item B would be placed on the April 20, 2021, Owasso Public Works Authority agenda for consideration and action. 5. Discussion relating to the Comprehensive Master Rate and Fee Schedule - proposed reservation rates for Redbud Park facilities Juliann M. Stevens and Larry Langford presented the item and discussion was held. It was further explained that the item would be placed on the April 20, 2021, City Council agenda for consideration and action. 6. Discussion relating to City /Authority Manager items A. Monthly sales tax report B. City Manager report Warren Lehr introduced Linda Jones to present item A. Mr. Lehr reported on the Open Meeting Act, National Telecommunication Week, National Animal Care and Control Week, Redbud Festival Park events, Yard Waste Collection Program, Annual Free Landfill Day and an upcoming free dumpster day. 7. City Councilor /Trustee comments and inquiries Councilor Bonebrake commented on the recent Keep Owasso Clean event. Owasso City Council, OPWA & OPGA April 13, 2021 Page 2 S. Adjournment The meeting adjourned at 8:02 pm. Bill Bush, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 4/20/2021 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK EASY PICKER -PARTS $209.88 CART OPERATIONS -Total LONG DISTANCE PHONE $209.88 CITY GARAGE LABORIOVERHEAD- APRIL, 2 $75.83 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $50.91 TCF NATIONAL BANK MAINT CART LEASE $1,163.13 COURSE MAINT -Total SAVON - SIGNAGE $1,289.87 JPMORGAN CHASE BANK SAMS- SUPPLIES $39.96 JPMORGAN CHASE BANK SYSCO- SUPPLIES $573.99 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $96.96 JPMORGAN CHASE BANK WALMART -SIGN $7.91 JPMORGAN CHASE BANK WALMART- SUPPLIES $89.46 FOOD & BEV -Total $808.28 AT &T LONG DISTANCE PHONE $9.26 AT &T LONG DISTANCE LONG DISTANCE PHONE $61.40 CYBERGOLF LLC WEBHOSTING $585.00 JPMORGAN CHASE BANK MURPHY - SUPPLIES $253.22 JPMORGAN CHASE BANK S CENTRAL PGA -DUES $50.00 JPMORGAN CHASE BANK SAVON - SIGNAGE $85.00 JPMORGAN CHASE BANK TEXOMA- SUPPLIES $578.61 JPMORGAN CHASE BANK UNIFIRST -RUG SERVICE $47.84 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $161.51 GOLF ADMIN -Total $1,831.84 JPMORGAN CHASE BANK ACUSHNET- UNIFORM $184.18 JPMORGAN CHASE BANK FEDEX - POSTAGE $17.22 JPMORGAN CHASE BANK FEDEX- SHIPPING $11.43 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $51.68 JPMORGAN CHASE BANK S CENTRAL PGA -DUES $50.00 JPMORGAN CHASE BANK S CENTRAL PGA- REFUND ($290.00) JPMORGAN CHASE BANK S CENTRAL PGA- TRAININ $290.00 GOLFSHOP -Total $314.51 BGR DAILY ACCT. REIMS GOLF PETTY CASH $1,35195 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $7,098.40 JPMORGAN CHASE BANK CCSWB - BEVERAGE $347.86 JPMORGAN CHASE BANK COBRA- REFUND ($81.09) JPMORGAN CHASE BANK IMPERIAL SPRT - MERCHAN $521.03 JPMORGAN CHASE BANK LUXOTTICA- MERCHANDISE $45.00 JPMORGAN CHASE BANK PING - MERCHANDISE $3,369.16 JPMORGAN CHASE BANK SAMS -FOOD $731.92 JPMORGAN CHASE BANK SYSCO -FOOD $1,097.98 JPMORGAN CHASE BANK WALMART -FOOD $142.68 JPMORGAN CHASE BANK WALMART -WATER $35.88 1 Claims List - 4/20/2021 Fund Vendor Name Payable Description Payment Amount 55 OPGA OPGA -Total $14,662.77 OPGA -Total $19,117.15 OPGA Grand Total $19,117.15 Department 600 Golf Shop Operations 605 Cart Operations 610 Golf Course Operations 670 Food & Beverage 690 General & Administration OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 4/10/21 Payroll Expenses 5,045.64 2,097.19 8,875.50 2,700.76 3,611.92 Total Expenses 8,615.32 2,357.25 15,907.61 4,338.00 5,263.17 FUND TOTAL 22,331.01 36,481.35 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2020 -2021 Budgetary Basis Statement of Revenues & Expenses As of March 31, 2021 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS -- food & beverage TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration Capital Outlay Bridge Renovation Capital Outlay Greens Replacement TOTAL OPERATING EXPENSES MONTH YEAR TO -DATE TO -DATE $ 49,523 23,295 (16,950) 16,742 15,807 $ 459,994 115,782 (77,911) 155,288 112,231 (6,735) (52,393) $ 81,682 $ 712,991 (27,647) (14,706) (79,606) (13,550) (24,423) (239,487) $ (399,419) (184,209) (87,212) (542,336) (104,043) (177,015) (73,055) (319,487) $ (1,487,358) BUDGET $ 512,467 163,230 (118,349) 142,931 134,139 (67,487) $ 766,931 $ (276,141) (120,058) (731,714) (140,778) (227,912) (75,400) (803,377) $ (2,375,380) OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (317,738) $ (774,367) $ (1,608,449) NONOPERATING REVENUES (EXPENSES): Transfer from General Transfer from OPWA Other revenues /(expenses) TOTAL NONOPERATING REVENUES (EXPENSES) NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING PERCENT OF BUDGET 89.76% 70.93% 65.83% 108.65% 83.67% 77.63% 92.97% 66.71% 72.64% 74.12% 73.91% 77.67% 96.89% 39.77% 62.62% $ 51,919 $ 1,733,049 $ 1,733,049 100.00% 4,844 4,844 326,201 1.48% 2,854 2,915 - $ 59,617 $ 1,740,808 $ 2,059,250 84.54% $ (258,121) $ 966,441 $ 450,801 $ (515,640) FUND BALANCE (Budgetary Basis) Beginning Balance (1,484,615) (1,484,615) Ending Balance $ (1,033,814) $ (1,033,814)