HomeMy WebLinkAbout2021.04.20_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC WORKS AUTHORITY (OPWA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
TUESDAY, April 20, 2021 - 6:30 PM
AGENDA RECEIVED
1. Call to Order
Chair Bill Bush APR 16 2021
2. Roll Call
City Clerk's Office
3. Consideration and approval, denial, amendment, or other appropriate action relating to a
request for approval of the Consent Agenda. (All matters listed under "Consent" are
considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may,
however, remove an item from the Consent Agenda by request. A motion to adopt the
Consent Agenda is non - debatable.)
A. Approve minutes- April 6, 2021, and April 13, 2021, Regular Meetings
B. Approve claims
4. Consideration and approval, denial, amendment, or other appropriate action relating to items
removed from the Consent Agenda
5. Consideration and approval, denial, amendment, or other appropriate action relating to
construction bids received for the Coffee Creek Lift Station and Force Main Improvements and
a budget amendment
Roger Stevens
Staff recommends approval of a budget amendment in the Owasso Public Works Authority
Fund increasing the appropriation for expenditures by $3,254,636.68, awarding the bid to MSB
Construction, LLC, of Oologah, Oklahoma, in the amount of $5,250,948.10, and authorization
to execute the necessary documents.
6. Consideration and approval, denial, amendment, or other appropriate action relating to a
five -year rate plan for water, sewer, and refuse services
Linda Jones
Staff recommends to affirm the rates for water, sewer, and refuse services for the next five
years beginning October 1, 2021, as presented in City Council in Resolution 2021 -06.
7. Report from OPWA Manager
8. Report from OPWA Attorney
9. Official Notices (documents for acknowledgment or information only, no discussion or action
will be taken)
• Payroll Payment Report - Pay Period Ending Date April 10, 2021
• Monthly Budget Status Report - March 2021
10. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
OPWA
April 20, 2021
Page 2
11. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 11, 2020, and
the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday April 16, 2021.
166n M. Stevens, City Clerk
The City of Owosso encourages citizen participation. To request an accommodation due to a disability, contact the City
Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376-1502 or by email to istevens @citvofowasso.com
APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, . authorizing, awarding, tabling,
rejecting.
OWASSO PUBLIC WORKS AUTHORITY (OPWA)
MINUTES OF REGULAR MEETING
Tuesday, April 6, 2021
The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, April 6, 2021, in the
Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public
Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk
and posted at City Hall, 200 South Main Street, at 6:00 pm on Thursday, April 1, 2021.
1. Call to Order
Chair Bill Bush called the meeting to order at 7:16 pm.
2. Roll Call
Present Absent
Chair - Bill Bush None
Vice Chair - Kelly Lewis
Trustee - Chris Kelley
Trustee - Doug Bonebrake
Trustee - Lyndell Dunn
A quorum was declared present.
Staff:
Authority Manager- Warren Lehr
Authority Attorney - Julie Lombardi
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the Authority to be routine
and will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes -March 16, 2021, Regular Meeting
B. Approve claims
Ms. Lewis moved, seconded by Mr. Dunn to approve the Consent Agenda, as presented
with claims totaling $825,133.29.
YEA: Bonebrake, Dunn, Kelley, Lewis, Bush
NAY: None
Motion carried: 5 -0
4. Consideration and appropriate action relating to items removed from the Consent Agenda
None
5. Report from OPWA Manager
None
6. Report from OPWA Attorney
None
7. Official Notices (documents for acknowledgment or information only, no discussion or action
will be taken)
The Chair acknowledged receipt o f f he following:
• Payroll Payment Reports - Pay Period Ending Date March 13, 2021, and March 27,
2021
B. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
Owasso Public Works Authority
April b, 2021
Page 2
Adjournment
Mr. Kelley moved, seconded by Mr. Dunn to adjourn the meeting.
YEA: Bonebrake, Dunn, Kelley, Lewis, Bush
NAY: None
Motion carried: 5 -0 and the meeting adjourned at 7:17 pm.
Bill Bush, Chair
Juliann M. Stevens, Authority Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
Tuesday, April 13, 2021
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, April 13, 2021, in the Council Chambers at Old
Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday,
December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200
South Main Street, at 6:00 pm on Friday, April 9, 2021.
1. Call to Order /Roll Call
Mayor /Chair Bill Bush called the meeting to order at 6:00 pm.
Present Absent
Mayor /Chair - Bill Bush None
Vice Mayor /Vice Chair- Kelly Lewis
Councilor /Trustee - Chris Kelley
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Lyndell Dunn
A quorum was declared present.
2. Presentation relating to a Fleet Vehicle Leasing Program
Chris Garrett introduced John Holland with Enterprise Fleet Leasing, to present the item and
discussion was held.
3. Discussion relating to Finance Department items
A. FY 2021 -2022 Annual Operating Budget timeline
B. Five -Year Utility Rate Plan Proposal
Linda Jones presented items A and B and discussion was held. It was further explained item B
would be placed on the April 20, 2021, City Council agenda for consideration and action.
4. Discussion relating to Public Works Department items
A. Funding Agreement for the North 137th East Avenue Service Road Extension
B. Bids received for the Coffee Creek Lift Station and Force Main Improvement Project
Roger Stevens presented items A and B and discussion was held. It was further explained that
item A would be placed on the April 20, 2021, City Council agenda and item B would be
placed on the April 20, 2021, Owasso Public Works Authority agenda for consideration and
action.
5. Discussion relating to the Comprehensive Master Rate and Fee Schedule - proposed reservation
rates for Redbud Park facilities
Juliann M. Stevens and Larry Langford presented the item and discussion was held. It was further
explained that the item would be placed on the April 20, 2021, City Council agenda for
consideration and action.
6. Discussion relating to City /Authority Manager items
A. Monthly sales tax report
B. City Manager report
Warren Lehr introduced Linda Jones to present item A. Mr. Lehr reported on the Open Meeting
Act, National Telecommunication Week, National Animal Care and Control Week, Redbud
Festival Park events. Yard Waste Collection Program, Annual Free Landfill Day and an
upcoming free dumpster day.
7. City Councilor/Trustee comments and inquiries
Councilor Bonebrake commented on the recent Keep Owasso Clean event.
Owasso City Council, OPWA & OPGA
April 13, 2021
Page 2
8. Adjournment
The meeting adjourned at 8:02 pm.
Bill Bush, Mayor /Chair
Juliann M. Stevens, City Clerk
Fund
61 OPWA
Claims List - 4/20/2021
Vendor Name
Payable Description Payment
Amount
BH MEDIA HOLDING GROUPS, INC HALE ACRES CDBG SEWER LIN $71.34
CDBG20 -HALE ACRES PHASE 3 - Total $71.34
AMERICAN MUNICIPAL SERVICES LTD COLLECTION SERVICES $306.08
OPWA -Total $306.08
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - MARCH, 2
$58.93
CINTAS CORPORATION
FIRST AID SUPPLIES
$70.05
CITY GARAGE
LABORIOVERHEAD -APRIL, 2
$165.33
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MARCH,
$47.20
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$6.39
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$381.48
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$78.96
OPWA ADMINISTRATION -Total
UNIFORM SERVICE
$808.34
CITY GARAGE
LABORIOVERHEAD - APRIL,2
$410.17
CITY GARAGE
LABOR/OVERHEAD - MARCH, 2
$10.00
OSI ENVIRONMENTAL INC
USED OIL COLL SRVC
$100.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$36.70
RECYCLE CENTER -Total
$556.87
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - MARCH, 2
$1,494.45
CINTAS CORPORATION
FIRSTAID SUPPLIES
$74.96
CITY GARAGE
LABORIOVERHEAD -APRIL, 2
$5,524.17
CITY GARAGE
LABORIOVERHEAD - MARCH, 2
$5,868.95
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MARCH,
$4,470.51
REHRIG PACIFIC CO.
GREEN 95 GAL CARTS
$21,531.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$208.60
REFUSE COLLECTIONS -Total
$39,172.64
JPMORGAN CHASE BANK
AMAZON- HIGHLIGHTERS
$5.47
JPMORGAN CHASE BANK
AMAZON- KLEENEX
$34.20
TECHNICAL PROGRAMMING SERVICES
BILLING SERVICES
$2,096.01
INC
UTILITY BILLING -Total
$2,135.68
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - MARCH, 2
$175.17
CITY GARAGE
LABOR/OVERHEAD - APRIL, 2
$1,378.50
CITY GARAGE
LABORIOVERHEAD - MARCH, 2
$2,783.37
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MARCH,
$732.35
JAMES A. OZBUN
PUMP @ MAINT PLANT
$150.00
OMEGA RAIL MANAGEMENT, INC.
RENTAL LAND -SEWER LINE
$956.68
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$174.98
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$123.30
VERDIGRIS VALLEY ELECTRIC COOP
COFFEE CREEK ELECTRIC
$496.26
VERDIGRIS VALLEY ELECTRIC COOP
GARRETT CREEK ELECTRI
$182.22
1
Claims List - 4/20/2021
Fund Vendor Name
Payable Description
Payment
Amount
61 OPWA WASTEWATER COLLECTIONS -Total
CNG FUEL PORCH - MARCH, 2
$7,152.83
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - MARCH, 2
$7.48
CITY GARAGE
LABOR/OVERHEAD -APRIL, 2
$1,064.42
CITY GARAGE
LABOR /OVERHEAD- MARCH, 2
$10.25
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MARCH,
$810.08
PARKSON CORPORATION
SPARE BAR RAKE PARTS
$3,330.00
STEPHEN R GRINTER
REPL A/C PARTS
$405.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$133.20
WASTEWATER TREATMENT -Total
$5,760.43
BLUE ENERGY FUELS, LLC
CNG FUEL PORCH - MARCH, 2
$82.93
CARTER CHEVROLET AGENCY LLC
2021 CHEVROLET 1500
$30,629.00
CINTAS CORPORATION
FIRSTAID SUPPLIES
$75.24
CITY GARAGE
LABOR /OVERHEAD- APRIL, 2
$2,718.17
CITY GARAGE
LABORIOVERHEAD- MARCH, 2
$1,110.59
CITY OF TULSA UTILITIES
WATER
$244,091.25
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MARCH,
$1,590.10
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$147.02
VERDIGRIS VALLEY ELECTRIC COOP
WATER CONTROL
$30.60
WATER -Total $280,674.90
CROSSLAND HEAVY CONTRACTORS WWTP UPGRADE -LS $333,195.54
EXPANSION
GREELEY & HANSEN LLC LBX 619776 WWTP LS EXP PROJECT $1,438.59
WWTP UPGRADE -Total $334,634.13
OPWA -Total $671,273.24
OPWA Grand Total $671,273,24
2
sd
TO:
The Honorable Chair and Trustees
MSB Construction, LLC
Owasso Public Works Authority (OPWA)
FROM:
Roger Stevens
McGuire Brothers Construction
Public Works Director
SUBJECT:
Bid Award and Budget Amendment
Coffee Creek Lift Station and Force Main Improvements
DATE:
April 16, 2021
BACKGROUND:
The Coffee Creek Lift Station and Force Main were constructed just south of East 106th Street
North on the west side of North 1451h East Avenue in 2002. Per the October 2016 Wastewater
Master Plan, the lift station pumps, wet well, and generator, as well as the eight (8)" force main
needed to be upgraded by 2020.
The lift station is currently operating at approximately 90% of its rated capacity and provides
service to the Lake Valley and Coffee Creek subdivisions, and several commercial
developments along the east side of US Highway 169. Additional development in this area is
anticipated to occur over the next five (5) to Fifteen (15) years, at which time, the projected
sanitary sewer flow will exceed the capacity of the lift station and force main.
In November 2017, Public Works began discussions with Kellogg Engineering, Inc, concerning the
needed improvements to the lift station and force main in order to accommodate current and
future sanitary sewer flows within the basin.
This project was first advertised in June 2020, with bid opening in July 2020. MSB Construction,
LLC, was the lowest bid at $5,007,778.00, which exceeded the engineering estimate by
$1,374,951.00. As a result, staff recommended and Trustees acted to reject all bids received for
the Coffee Creek Lift Station and Force Main Improvements in August 2020.
SOLICITATION OF BIDS:
In February 2021, City Engineering staff and Kellogg Engineering revised final bid documents,
updated the engineering estimate, and re- advertised in accordance with state statutes. A
mandatory pre -bid meeting was held on March 4, and bids were opened on March 18, 2021,
with a total of three contractors submitting bids. The bids submitted were as follows:
BIDDER
AMOUNT
MSB Construction, LLC
$5,250,948.10
Timber Wolf Excavating, LLC
$5,410,361.00
McGuire Brothers Construction
$7,470,203.00
Engineer's Estimate
$3,632,827.00
M5B Construction LLC, was the low bidder at $5,250,948.10. Unfortunately, the lowest bid is
$243,170.00 more than the lowest bid received back in July 2020.
Coffee Creek Lift Station Improvements
Page 2
Based on comments received by the contractors, the material cost for Polyvinyl (PVC) piping,
steel, electrical and mechanical continues to increase about every ten (10) days, which is the
main reason why the project cost has increased by approximately 45% or $1,618,211.00, more
than originally expected.
With the likelihood of project costs continuing to increase, staff is recommending to approve a
construction contract.
FUNDING:
To minimize interest costs and to comply with government spend -down requirements, only
partial funding was secured for this project through the 2019 Oklahoma Water Resources Board
loan. As was communicated to City Council /Trustees when the 2019 loan was approved, OPWA
will need to secure additional funds in the near future to fully fund this project. In the meantime,
a budget amendment is requested in the amount of $3,254,636.68, from the OPWA Fund
balance.
RECOMMENDATION:
Staff recommends approval of a budget amendment in the Owasso Public Works Authority Fund
increasing the appropriation for expenditures by $3,254,636.68, awarding the construction bid to
MSB Construction, LLC, of Oologah, Oklahoma, in the amount of $5,250,948.10, and
authorization to execute the necessary documents.
ATTACHMENTS:
Agreement
Site Map
SECTION 00300
AGREEMENT
THIS AGREEMENT is dated as of the 20th day of April, 2021, by and between The Owasso
Public Works Authority as well as their partner, The City of Owasso (hereinafter called OWNER)
and MSB Construction, LLC (hereinafter called CONTRACTOR). OWNER and
CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows:
ARTICLE 1. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents.
The Work is generally described as follows:
COFFEE CREEK LIFT STATION SANITARY SEWER PROJECT - REBID
OWASSO PUBIC WORKS AUTHORITY/ CITY OF OWASSO
OWASSO, OKLAHOMA
The project for which the Work under the contract documents may be the whole or only a part, is
described as follows:
The installation of 1 -1,500 GPMLift Station, 824 LF of 24" PS -115 PVC, 22 LF of 15" SDR -35
PVC, 77 LF of 8 " SDR -35 PVC. gravity, flow sewer lines, , and 10,866 LF of DR -1$ C -900 force
main sewer line, with associated appurtenance in Sections 16 & 21, T -21 -N, R -14 -E of the
I.B. &M., Tulsa County, Oklahoma and Section 15, T -21 -N, R -14 -E, of the I.B. &M, Rogers
County, Oklahoma.
ARTICLE 2. ENGINEER
The project has been assigned to the Project Manager or his /her duly authorized representative,
who is hereinafter called ENGINEER and who will assume all duties and responsibilities and
will have the rights and authority assigned to ENGINEER in the Contract Documents in
connection with the completion of the Work in accordance with the Contract Documents.
ARTICLE 3. CONTRACT TIME
3.1 The Work will be substantially completed within Three Hundred Sixty Five (365) calendar
days from the date of Notice to Proceed; and completed and ready for final payment in accordance
with the General Conditions within Three Hundred Ninety Five (395) calendar days from the
date of Notice to Proceed, which will be on or before
3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the essence of
this Agreement and that OWNER will suffer financial loss if the Work is not
substantially complete within the time specified in paragraph 3.1 above, plus any extensions
thereof allowed in accordance with the General Conditions. They also recognize the delays,
expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss
0221 00300 - Page 1 of 15
suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that as
liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER Five
Hundred Dollars ($500.00) for each consecutive calendar day that expires after the time specified
in paragraph 3.1 for substantial completion until the Work is substantially complete. After
Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining
Work within the time specified in paragraph 3.1 for completion and readiness for final
payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER
Five Hundred Dollars ($500.00) for each consecutive calendar day that expires after the time
specified in paragraph 3.1 for completion and readiness for final payment.
ARTICLE 4. CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with
the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid.
4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that
the determination of actual quantities and their classification is to be made by the OWNER at the
time of application for payment.
4.3 CONTRACT AMOUNT: Contract Amount is Five million, two hundred fifty
thousand, nine hundred and forty-eight dollars and 10 /100 ($5,250,948.10)
ARTICLE 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with the General
Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications
for Payment will be processed by OWNER as provided in the General Conditions.
5.1 Progress Payments. OWNER shall make progress payments on account of the Contract
Price on the basis of CONTRACTOR's Applications for Payment in accordance with the Owasso
Pubic Works Authority's Payment Schedule included as Exhibit "B" to this agreement during
construction as provided below. All progress payments will be on the basis of
the progress of the Work.
5. 1.1 Progress payments shall not exceed an amount equal to 95% of the WORK completed
until such time as CONTRACTOR shall complete in excess of fifty percent (50 %) of the contract
amounts.
5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount,
OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 95% of
the Contract Price, less such amounts as OWNER shall determine in accordance with the General
Conditions, provided that OWNER has determined that satisfactory progress is being made, and
upon approval by the Surety.
5.2 Final Payment. Upon final completion and acceptance of the Work in accordance with the
General Conditions, OWNER shall pay the Contract Price.
0221 00300 - Page 2 of 15
ARTICLE 6. CONTRACTOR'S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following
representations:
6.1 CONTRACTOR has familiarized himself/herself with the nature and extent of Contract
Documents, Work, locality, and with all local conditions and federal, state and local laws,
ordinances, rules and regulations that in any manner may affect cost, progress or performance of
the Work.
6.2 CONTRACTOR has studied carefully all reports or explorations and tests of subsurface
conditions at or contiguous to the site and all drawings of physical conditions in or relating to
existing surface or subsurface structures at or contiguous to the site (except underground facilities)
which have been identified in the Supplementary Conditions as provided in the General
Conditions. Contractor accepts the determination set forth in the General Conditions of the extent
of the "technical data" contained in such reports and drawings upon which Contractor is entitled
to rely Contractor acknowledges that such reports and drawings are not Contract Documents and
may not be complete for Contractor's purposes. Contractor acknowledges that Owner and
Engineer do not assume responsibility for the accuracy or completeness of information and data
shown or indicated in the Contract Documents with respect to underground facilities at or
continuous to the site. Contractor has obtained and carefully studied (or assume responsibility for
having done so) all such additional supplementary examinations, investigations, explorations,
tests, studies and data concerning conditions (surface, subsurface and underground facilities) at or
contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of
the Work or which relate to any aspect of the means, methods, techniques, sequences and
procedures of construction to be employed by Contractor, and safety precautions and programs
incident thereto. Contractor does not consider that any additional examinations, investigations,
explorations, tests, studies, or data are necessary for the performance and furnishing of the Work
at the Contract Price, within the Contract Times and in accordance with the other terms and
conditions of the Contract Documents.
6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests and
studies of such reports and related data in addition to those referred to in paragraph 6.2 as (s)he
deems necessary for the performance of the Work at the Contract price, within the Contract Time
and in accordance with the other terms and conditions of the Contract Documents; and no
additional examinations, investigations, tests, reports or similar data are or will be required by
CONTRACTOR for such purposes.
6.4 CONTRACTOR has reviewed and checked all information and data shown or indicated
on the Contract Documents with respect to existing Underground Facilities at or contiguous to the
site and assumes responsibility for the accurate location of said Underground Facilities. No
additional examinations, investigations, explorations, tests, reports, studies or similar information
or data in respect of said Underground Facilities are or will be required by CONTRACTOR in
order to perform and furnish the Work at the Contract Price within the Contract Time and in
accordance with the other terms and conditions of the Contract Documents, including the General
Conditions.
0221 00300 - Page 3 of 15
6.5 CONTRACTOR has correlated the results of all such observations, examinations,
investigations, tests, reports and data with the terms and conditions of the Contract Documents.
6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or
discrepancies that he has discovered in the Contract Documents, and the written resolution thereof
by OWNER is acceptable to CONTRACTOR.
6.7 CONTRACTOR has obligated himself /herself to the OWNER to be responsible for the
workmanship, labor and materials used in the project for two (2) years after the project has been
accepted by the OWNER.
6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials
and other items necessary for the completion of the project. The OWNER has issued him
Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement.
ARTICLE 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between OWNER and
CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the following:
7.1 This Agreement (pages 1 to 6 inclusive).
7.2 Exhibits "A ", "B ", "C" and "D" to this Agreement.
7.3 Advertisement for Bids (Section 00100).
7.4 Requirements for Bidders (Section 00110).
7.5 Instructions to Bidders (Section 00120).
7.6 Bid (Section 00200).
- 7.7 Bid Bond (Section 00210).
7.8 Bid Affidavits (Section 00220).
7.9 Statement of Bidders Qualifications (Section 00230).
7.10 Certificate of Non - Discrimination (Section 00240).
7.11 Performance Bond (Section 00410).
7.12 Maintenance Bond (Section 00420).
7.13 Statutory payment Bond (Section 00430).
7.14 Notice of Award (Section 00510).
7.15 Notice to Proceed (Section 00520).
7.16 Change Order (Section 00600).
7.17 General Conditions (Section 00700).
0221 00300 - Page 4 of 15
7.18 Project Specifications (Section 00800).
7.19 Special Provisions (Section 00900).
7.20 Project Drawings. Sheets 1 to 46
7.21 Addendum Numbers 1 inclusive.
7.22 Documentation submitted by CONTRACTOR prior to Notice of Award
7.23 A Modification, including Change Orders, duly delivered after execution of
Agreement.
There are no Contract Documents other than those listed above in this Article 7. The Contract
Documents may only be altered, amended or repealed by a Modification (as defined in the General
Conditions).
ARTICLE 8. MISCELLANEOUS
8.1 Terms used in this Agreement which are defined in the General Conditions shall have
the meanings indicated in the General Conditions.
8.2 No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of the party sought
to be bound; and specifically, but without limitation, monies that may become due and monies that
are due may not be assigned without such consent (except to the extent that the effect of this
restriction may be limited by law) and unless specifically stated to the contrary in any written
consent to an assignment, no assignment will release or discharge the assignor from any duty or
responsibility under the Contract Documents.
8.3 OWNER and CONTRACTOR each binds himself /herself, his/her partners, successors,
assigns, and legal representatives to the other party hereto, his /her partners, successors, assigns
and legal representatives in respect to all covenants, agreements and obligations contained in the
Contract Documents.
8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and
binding upon both parties even if a provision or part of the Contract Documents should be held
void or unenforceable by law.
IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate. One
counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All portions of
the Contract Documents have been signed by OWNER and CONTRACTOR.
0221 00300 - Page 5 of 15
This Agreement will be effective on April 20, 2021.
OWNER: Owasso Pubic Works Authority/
IS
City of Owasso
Bill Bush, OPWA Chair
(SEAL)
G1LIY1lMW
Juliann M. Stevens, Authority Clerk
Address for giving notices:
Owasso Public Works Authority
City of Owasso
200 S Main
Owasso, OK 74055
CONTRACTOR: MSB Construction, LLC
VA
Mark Bertsch, Managing Member
(SEAL)
Title
0221 00300 - Page 6 of 15
Coffee Creek Lift Station and Force Main Improvements
I" = 2277 ;,
Sub Title
03/24/2021
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respenai,de staff fcr most up- to-date :n.ormation_ � -
TO: The Honorable Mayor and City Council
The Honorable Chair and Trustees - Owasso Public Works Authority (OPWA)
FROM: Linda Jones, Finance Director
SUBJECT: Resolution 2021 -06, establishing Utility Rates - Water, Sewer and Refuse Rates and
Fees; Resolution 2021 -07, establishing Stormwater System Service Charges
DATE: April 16, 2021
BACKGROUND:
As was presented to City Council in March and April worksessions, in order for the City to comply
With both City Ordinance and Oklahoma Water Resources Board loan requirements, staff
proposes effective October 1, 2021, a five (5) year plan to increase water, sewer, refuse, and
stormwater rates to prevent a deficit budget and to recover expected cost increases.
PROPOSED FIVE (5) -YEAR UTILITY RATE PLAN:
The proposed revenue increases were computed based on assumptions regarding both annual
increased costs of labor and materials and also 3% annual increased costs of water purchased
from the City of Tulsa. Since actual cost increases will differ from projections, the City will review
and report each year to City Council, prior to the presentation of the annual budget the progress
towards maintenance of a budgetary fund balance of between one and three months of annual
operating revenues. Staff will also annually outline Owasso Public Works Authority (OPWA) capital
project needs and present a timeline and estimated cost of projected construction.
If the fund balances of the OPWA and Stormwater Funds fall outside of the targeted range or if
additional circumstances change such as identification of critical capital projects, the City
Council may amend the rate plan as necessary with publication of the proposed rates and at
least 30 days' notice to customers.
Resolution 2021 -06 has been prepared outlining water, sewer, refuse, and metered fire hydrant
rates for the next five (5) years beginning October 1, 2021. In addition, Resolution 2021 -07 has
been prepared outlining rates for Stormwater system service for the next five (5) years beginning
October 1, 2021.
RECOMMENDATIONS:
Staff recommends City Council approval and OPWA Trustee affirmation of Resolution 2021 -06,
establishing water, sanitary sewer service, refuse, and metered fire hydrant rates and fees within
and without the corporate limits of the City of Owasso, for the next five (5) years beginning
October 1, 2021.
Staff recommends City Council approval of Resolution 2021 -07, establishing rates for stormwater
system service charges within the corporate limits of the City of Owasso, for the next five (5) years
beginning October 1, 2021.
ATTACHMENTS:
Resolution 2021 -06
Resolution 2021 -07
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2021 -06
A RESOLUTION OF THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA ESTABLISHING
WATER, SANITARY SEWER SERVICE, REFUSE, AND METERED FIRE HYDRANT RATES AND
FEES WITHIN AND WITHOUT THE CORPORATE LIMITS OF THE CITY OF OWASSO, AND
ESTABLISHING EFFECTIVE DATES
WHEREAS, The City Council of the City of Owasso desires to establish the following rates for the
provision of water service within the Owasso Corporate limits:
Usage Tier Rates Per
1,000 Gallons
Users Inside the Corporate Limits
Minimum Monthly Meter Charge for First 1,000 gallons
Meter
Size
Effective
10 -1 -21
Effective
10 -1 -22
Effective
10 -1 -23
Effective
10 -1 -24
Effective
10 -1 -25
3/4"
$12.82
$13.08
$13.34
$13.61
$13.88
1"
$13.72
$13.99
$14.27
$14.56
$14.85
1 %"
$15.72
$16.03
$16.35
$16.68
$17.01
2"
$16.72
$17.05
$17.39
$17.74
$18.09
3"
$31.72
$32.35
$33.00
$33.66
21,000 gallons or more
4"
$36.72
$37.45
$38.20
$38.96
.74
6"
51.72
$52.75
$53.81
$54.89
N$34.33
.99
H drant
$75.00
$76.50
$78.03
$79.59
.18
Usage Tier Rates Per
1,000 Gallons
Users Inside the
Corporate Limits
Effective
10 -1.21
Effective
10 -1 -22
Effective
10 -1 -23
Effective
10 -1.24
Effective
10 -1 -25
First 1,000 gallons
Minimum
Meter
Charge
Minimum
Meter
Charge
Minimum
Meter
Charge
Minimum
Meter
Charge
Minimum
Meter
Charge
2,000 gallons
$7.66
$7.81
$7.97
$8.13
$8.29
3,000 - 5,000 gallons
$7.71
$7.86
$8.02
$8.18
$8.34
6,000 - 10,000 gallons
$7.7-
$8.08
$8.24
$8.40
11,000 - 20,000 gallons
$7.80
$7.96
$8.12
$8.28
$8.45
21,000 gallons or more
$7.85
$8.01
$8.17
$8.33
$8.50
and,
WHEREAS, The City Council of the City of Owasso desires to establish water meter and usage rates
for users outside the Owasso Corporate Limits at 120% the rate charged to users inside the Corporate
Limits; and,
WHEREAS, The City Council of the City of Owasso desires to establish the following rates, fees and
stipulations for metered fire hydrant water usage:
• Deposit per meter of $1,000.00
• Minimum meter and usage based on aforementioned rate system
• Non - refundable service initiation fee of $10.00
• Penalty for failure to report meter readings by the tenth (10th) day of each month of
$50.00 first time, $100.00 second time, and $150.00 each additional time; and,
Resolution 2021 -06
Page 2 of 2
WHEREAS, The City Council of the City of Owasso desires to establish the following rates for the
provision of sewer service:
Monthly Sewer Fee for Users Inside the Cor orate Limits
Effective Date
Base Fee
Volume Rate Per 1,000
Gallons
10 -1 -21
110.01
$4.36
10 -1 -22
$10.51
$4.58
10 -1 -23
$11.04
$4.81
10 -1 -24
111.59
$5.05
10 -1 -25
$12.17
$5.30
00
WHEREAS, The City Council of the City of Owasso desires to establish sewer rates for users outside
the Owasso Corporate Limits at 120% the rate charged to users inside the Corporate Limits; and,
WHEREAS, The City Council of the City of Owasso desires to establish the following rates for the
provision of refuse service:
Monthl Refuse Fee
Effective Date
Residential
Per Cart
Commercial
Per Cart
Yardwaste
Per Cart
10 -1 -21
$16.95
$18.95
$14.95
10 -1 -22
$17.20
$19.20
$15.20
10 -1 -23
$17.45
$19.45
$15.45
10 -1 -24
$17.70
$19.70
$15.70
10 -1 -25
$17.95
$19.95
$15.95
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, that,
to -wit:
SECTION ONE: From and after the effective date of this Resolution (as hereinafter set forth), the
charge by the City for water service, sewer service, refuse service, and metered fire hydrant usage
shall be adjusted in accordance with the above - referenced recital paragraphs in accordance with
authority established by Part 17, Chapter 1 and Chapter 2 of the City of Owasso, Code of
Ordinances.
SECTION TWO: The water, sewer, refuse, and metered fire hydrant rates and fees established
pursuant to this Resolution shall become effective with the first utility billing cycle in October, 2021.
PASSED AND APPROVED this 20th day of April, 2021.
Bill Bush, Mayor
ATTEST:
Juliann M. Stevens, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
OWASSO PUBLIC WORKS AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 4/10/21
Department Payroll Expenses Total Expenses
400
OPWA Administration
18,998.70
28,209.93
405
Utility Billing
6,869.60
12,052.92
420
Water
15,968.13
26,800.75
450
Wastewater
14,472.22
23,810.98
455
Wastewater Collection
13,839.66
24,484.31
480
Refuse
13,635.22
24,168.93
485
Recycle Center
2,379.20
4,785.24
FUND TOTAL
86,162.73
144,313.06
CITY OF OWASSO
OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND
FISCAL YEAR 2020.2021
Budgetary Basis
Statement of Revenues 8 Expenses
As of March 31, 2021
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
OPERATING REVENUES:
Wafer
$
535,670
$
5,664,224
$
6,596,392
85.87%
Wastewater
540,808
4,132,054
5,208,252
79.34%
Refuse & recycle
198,125
1,856,299
2,436,961
76.17%
Other Utility fees
15,100
156,522
280,600
55.78%
TOTAL OPERATING REVENUES
$
1,289,702
$
11,809,099
$
14,522,205
81.32%
OPERATING EXPENSES:
OPWA administration
$
(116,115)
$
(925,267)
$
(1,148,594)
80.56%
Utility Billing
(49,196)
(348,220)
(524,537)
66.39%
Water
(342,151)
(3,013,068)
(4,393,979)
68.57%
Wastewater
(333,128)
(2,117,306)
(3,025,922)
69.97%
Refuse & Recycle
(137,246)
(1,366,716)
(1,956,329)
69.86%
Debt payments
(203,967)
(1,932,948)
(2,705,000)
71.46%
TOTAL OPERATING EXPENSES
$
(1,181,803)
$
(9,703,525)
$
(13,754,361)
70.55%
OPERATING REVENUES OVER /(UNDER) EXPENDITURES
$
107,899
$
2,105,574
$
767,844
NONOPERATING REVENUES (EXPENSES):
Interest
$
2,337
$
21,042
$
28,830
72.99%
Other revenues /(expenses)
3,615
20,143
20,326
99.10%
Transfers in
-
-
-
0.00%
Transfers out
(4,844)
(4,844)
(326,201)
1.48%
TOTAL NONOPERATING REVENUES (EXPENSES)
$
1,108
$
36,342
$
(277,045)
LONG -TERM DEBT PROCEEDS AND EXPENDITURES:
Proceeds of long -term debt
$
392,420
$
3,449,832
$
34,376,052
Expenditures of long -term debt
(393,491)
(2,806,142)
(35,643,861)
TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES
$
(1,070)
$
643,690
$
(1,267,809)
NET INCOME (LOSS)
$
107,937
$
2,785,605
$
(777,010)
ENCUMBRANCES OUTSTANDING
$
(24,262,519)
BOND PROCEEDS RECEIVABLE
$
23,194,073
FUND BALANCE (Budgetary Basis)
Beginning Balance
4,115,140
4,115,140
Ending Balance
$
5,832,299
$
3,338,130