HomeMy WebLinkAbout1998.03.03_OPWA MinutesOWASSO PUBLIC WORDS AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, March 3, 1998
The Owasso Public Works Authority met in regular session on Tuesday, March 3, 1998 in the
Council Chambers at the Owasso Community Center per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, February 27, 1998.
ITEM 1: CALL TO ORDER
Chairman Barnhouse called the meeting to order at 7:02 p.m.
ITEM 2: INVOCATION
Mr Wilken offered the invocation.
ITEM 3: FLAG SALUTE
Dr Bode led in the flag salute.
ITEM 4: ROLL CALL
PRESENT
Mary Lou Barnhouse, Chair
Tracy Standridge, Vice Chair
Denise Bode, Trustee
Mark Wilken, Trustee
STAFF
Rodney J Ray, City Manager
Ronald D Cates, Authority Attorney
Marcia Boutwell, Authority Secretary
ABSENT
Michael Helm, Trustee
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REC)UEST FOR APPROVAL, OF THE CONSFNT AGENDA
A. Approval of the Minutes of February 17, 1998 Regular Meeting.
B. Approval of Claims
Dr Bode moved, seconded by Mr Wilken, to approve the consent agenda. The consent agenda
included minutes of the February 17, 1998 regular meeting, by reference made a part hereto.
Item B on the consent agenda included the following claims: (1) OPWA Fund $23,327.84;
(2) OPWA Capital Improvement Fund $87,575.80; (3) OPWA Sales Tax Fund $44,906.47; (4)
Interfund Transfers $37,447.83; (5) Payroll $25,472.43.
AYE: Bode, Wilken, Standridge, Barnhouse
NAY: None
Motion carried 4-0.
Owasso Public Works Authority
March 3, 1998
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OPWA
RESOLUTION #98-03 A RESOLUTION OF THE TRUSTEES OF THE
OWASSO PUBLIC WORKS AUTHORITY (THE "AUTHORITY")
AUTHORIZING THE ISSUANCE OF ITS PUBLIC IMPROVEMENT
REVENUE BONDS, SERIES 1998 (THE "BONDS") IN THE AGGREGATE
PRINCIPAL AMOUNT OF $8,500,000, FOR THE PURPOSE OF FINANCING
CERTAIN PUBLIC IMPROVEMENTS BENEFITTING THE CITY OF
OWASSO, OKLAHOMA (THE "CITY"), FUNDING A DEBT SERVICE
RESERVE AND PAYING CERTAIN LEGAL AND FINANCING COSTS
WAIVING COMPETITIVE BIDDING AND AUTHORIZING THE BONDS TO
BE SOLD ON A NEGOTIATED BASIS AND AT A DISCOUNT, APPROVING
A PURCHASE CONTRACT WITH RESPECT TO THE SALE OF THE
BONDS AND AUTHORIZING AND DIRECTING EXECUTION THEREOF
BY THE CHAIRPERSON OR VICE -CHAIRPERSON OF THE AUTHORITY•
RATIFYING AND CONFIRMING A LEASE, AS HERETOFORE AMENDED
(THE "LEASE") BY AND BETWEEN THE CITY AND THE AUTHORITY
WHEREBY THE CITY LEASES ITS WATER SANITARY SEWER
GARBAGE AND TRASH COLLECTION SYSTEMS AND THE BAILEY
RANCH GOLF CLUB TO THE AUTHORITY° APPROVING AND
AUTHORIZING THE EXECUTION OF A SERIES 1998 SUPPLEMENTAL
BOND INDENTURE WHICH TOGETHER WITH A GENERAL BOND
INDENTURE DATED AS OF DECEMBER 1 1997 AND AS HERETOFORE
SUPPLEMENTED AND AMENDED SHALL BE REFERRED TO
COLLECTIVELY HEREIN AS THE "INDENTURE" AUTHORIZING THE
ISSUANCE AND SECURING THE PAYMENT OF THE BONDS °
APPROVING THE OFFICIAL STATEMENT PERTAINING TO SAID BONDS
AND AUTHORIZING DISTRIBUTION OF THE SAME AND AUTHORIZING
THE CHAIRPERSON OR VICE -CHAIRPERSON OF THE AUTHORITY TO
APPROVE ANY CORRECTIONS TO SAID OFFICIAL STATEMENT-,
PROVIDING THAT THE DECLARATION OF TRUST CREATING THE
AUTHORITY IS SUBJECT TO THE PROVISIONS OF SAID INDENTURE°
AUTHORIZING AND DIRECTING THE EXECUTION OF BONDS AND
OTHER DOCUMENTS RELATING TO THE TRANSACTION INCLUDING
BUT NOT BYWAY OF LIMITATION DOCUMENTATION NECESSARY TO
SECURE BOND INSURANCE AND A CONTINUING DISCLOSURE
CERTIFICATE, ESTABLISHING THE AUTHORITY'S EXPECTATIONS
WITH RESPECT TO ISSUANCE OF TAX-EXEMPT BONDS IN CALENDAR
YEAR 1998, AND DESIGNATING THE BONDS AS "BANK QUALIFIED",
AND CONTAINING OTHER PROVISIONS RELATING THERETO.
Mr Ray said that OPWA Resolution #98-03 relates to the Series 1998 Public Improvement
Revenue Bonds approved by the voters in October 1997. Resolution #98-03 authorizes the
issuance of the bonds, approves the official statement pertaining to issuing the bonds and
authorizes its distribution, and authorizes the Chair or Vice Chair to approve any corrections to
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Owasso Public Works Authority March 3, 1998
the official statement. The resolution contains other provisions relating to the bond issue.
Financial Advisor Keith McDonald was present to answer questions. Dr Standridge moved,
seconded by Mr Wilken, to approve OPWA Resolution #98-03.
AYE: Standridge, Wilken, Bode, Barnhouse
NAY: None
Motion carried 4-0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
PURCHASE OF A UTILITY TRACTOR.
Mr Carr said that the street division budget includes funds for the purchase of a new utility
tractor. Bid specifications were prepared and sent to local vendors, and a notice to bidders was
advertized on January 29 and February 5. Four bids were received and publicly opened on
February 18. The bid submitted by Enlow Ford for a Kubota M540005 is $9.62 higher than
the lowest bid; however, the equipment provides greater operator comfort and safety than the
lowest bid, and has a delivery time more consistent with department expectations. Mr Ray said
that the item was erroneously placed on the OPWA agenda. After conferring with legal counsel,
staff believes that it is appropriate for the OPWA to award the bid since the advertisement met
all the requirements for trust authority bidding. The payment request will appear on the City
Council claims list, therefore allowing that it be paid for from the correct fund. Dr Bode
moved, seconded by Mr Wilken, to approve an expenditure in the amount of $15,142.06 to
Enlow Ford Tractor Inc, Tulsa, OK for the purchase of one Kubota Model 54005 utility tractor,
and authorization for payment.
AYE: Bode, Wilken, Standridge, Barnhouse
NAY: None
Motion carried 4-0.
ITEM 8: CONSIDERATION AND ,APPROPRIATE ACTIONRELATING O A
REQUEST FOR ANAMENDMENT R CONTRACT
FOR THE CONSTRUCTION OF PHASE I IMPROVEMENTS TO THE
WASTEWATER
Mr Carr presented the item to amend the engineering contract with HUB +Garver for wastewater
treatment plant improvements. Adding weather related days to the contract will increase the cost
to $1850 per month for construction phase engineering services and $8550 per month for
resident project representation. The preparation and associated cost of an Operations and
Maintenance Manual is deleted from the contract and will be included in the contract at the next
phase of expansion. The original contract fee of $215,100 will not be exceeded by the change.
Dr Standridge moved, seconded by Mr Wilken, to approve Amendment #1 to the Agreement for
Construction Phase Engineering Services for the Wastewater Treatment Plant Improvements with
Owasso Public Works .Authority
March 3, 1998
HUB+Garver, Tulsa, OK, wherein the Construction Phase Service fees will be $1850 per month
and Resident Project Representation fees will be $8550 per month, and to delete the preparation
of the operation and maintenance manual included in the original agreement, and that the original
total fee of $215,100 shall not be exceeded.
AYE: Standridge, Wilken, Bode, Barnhouse
NAY: None
Motion carried 4-0.
No report.
No report.
ITEM 11: UNFINISHED BUSINESS
None
ITEM 12: NEW BUSINESS
None.
ITEM 13: ADJOURNMENT
Dr Standridge moved, seconded by Dr Bode, to adjourn.
AYE: Standridge, Bode, Wilken, Barnhouse
NAY: None
Motion carried 4-0, and the meeting was adjourned at 7:20 p.m.
6"
Marcia outwell, Authority Secretary
Mary LA Barnhouse, Chairperson
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