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Home My WebLink About2021.05.18_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, May 18, 2021 - 6:30 PM AGENDA RECEIVED 1. Call to Order Chair Bill Bush MAY 14 2021 �5 2. Roll Call City Clerk's Office 3. Consideration and approval, denial, amendment, or other appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes- May 4, 2021, and May 11, 2021, Regular Meetings B. Approve claims 4. Consideration and approval, denial, amendment, or other appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Aft orney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date May 8, 2021 • Monthly Budget Status Report - April 2021 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 11, 2020, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, May 14, 2021. Chris Garre t, Deputy City Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowasso.com APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, authorizing, awarding, tabling, rejecting. OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, May 4, 2021 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, May 4, 2021, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, April 30, 2021. 1. Call to Order Mayor /Chair Bill Bush called the meeting to order at 6:30 pm. 2. Invocation The Invocation was offered by Senior Pastor David Payne of Christ's Church Owasso. 3. Flag Salute Councilor /Trustee Chris Kelley let the flag salute. 4. Presentation of the Character Trait of Availability Larry Escalanta, Public Works Superintendent, presented the character trait for the month of May. 5. Oath of Office Julie Lombardi administered the Oath of Office for Ward 1, City Councilor /Trustee Kelly Lewis and Ward 2, City Council /Trustee Alvin Fruga. 6. Roll Call Present Absent Mayor /Chair- Bill Bush None Vice Mayor /Vice Chair- Kelly Lewis Councilor /Trustee - Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. Staff: City /Authority Manager- Warren Lehr City /Authority Attorney - Julie Lombardi 7. Consideration and approval, denial, amendment, or other appropriate action relating to the Election of Mayor /OPWA Chair /OPGA Chair Mayor /Chair Bill Bush called for a nomination for the positions of Mayor /Chair. Mr. Bonebrake moved, seconded by Ms. Lewis to elect Bill Bush to serve as Mayor /OPWA Chair /OPGA Chair. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 8. Consideration and approval, denial, amendment, or other appropriate action relating to the Election of Vice Mayor /OPWA Vice Chair /OPGA Vice Chair Mayor /Chair Bill Bush called for a nomination for the positions of Vice Mayor /Vice Chair. Mr. Dunn moved, seconded by Mr. Bonebrake to elect Kelly Lewis to serve as Vice Mayor /OPWA Vice Chair /OPGA Vice Chair. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Owasso City Council, OPWA, OPGA May 4, 2021 Page 2 Motion carried: 5 -0 9. Consideration and approval, denial, amendment, or other appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council /OPWA /OPGA to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve City Council minutes - April 20, 2021, Regular Meeting B. Approve OPWA minutes - April 20, 2021 Regular Meeting C. Approve OPGA minutes - April 20, 2021 Regular Meeting D. Approve claims - City Council, OPWA, and OPGA E. Accept the Police Department Firearms Range Turning Target System and authorize final payment to ATS Targets of Waconia, Minnesota, in the amount of $60,856.45 (City Council) Mr. Bonebrake moved, seconded by Ms. Lewis to approve the Consent Agenda with City Council claims totaling $925,251.64, Owasso Public Works Authority claims totaling $868,213.28, and Owasso Public Golf Authority claims totaling $40,036.88. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 10. Consideration and approval, denial, amendment, or other appropriate action relating to items removed from the Consent Agenda None 11. Consideration and approval, denial, amendment, or other appropriate action relating to the purchase of protective chemical and biological masks (City Council) Jason Woodruff presented the item, recommending approval to purchase seventy -five (75) chemical and biological protective mask kits in the amount of $39,795.30 from Safeway Incorporated of Westminster, Colorado. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to approve the purchase, as recommended. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 12. Consideration and approval, denial, amendment, or other appropriate action relating to a consultant agreement for the acquisition of easements for the Ranch Creek Interceptor Upgrade from East 96th Street North to East 116th Street North (OPWA) Roger Stevens presented the item, recommending approval of an Easement Consultant Agreement with Seven C's Enterprises, Inc., dba Terra Acquisition Services, of Tulsa, Oklahoma, in an amount not to exceed $54,000.00, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve the agreement and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 13. Report from City /Authority Manager Warren Lehr introduced Roger Stevens to provide the monthly Public Works project status report and discussion was held. Mr. Lehr reported on National Public Service Recognition Owasso City Council, OPWA, OPGA May 4, 2021 Page 3 Week and acknowledged Council /Trustee -Elect Alvin Fruga and outgoing Councilor /Trustee Chris Kelley. 14. Report from City /Authority Attorney None 15. Report from City Councilors/Trustees Councilors /Trustees acknowledged Council /Trustee -Elect Alvin Frugal and outgoing Councilor /Trustee Chris Kelley. 16. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action will be taken) The Mayor acknowledged receipt of the following: • Health Care Self- Insurance Claims dated as of April 29, 2021 • General Fund Payroll Payment Report - pay period ending date April 24, 2021 • Owasso Public Works Authority Payroll Payment Report - pay period ending date April 24, 2021 • Owasso Public Golf Authority Payroll Payment Report - pay period ending date April 24, 2021 17. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 18. Adjournment Mr. Dunn moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Dunn, Frugal, Lewis, Bush NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:21 pm. Bill Bush, Mayor /Chair Juliann M. Stevens, City /Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, May 11, 2021 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, May 11, 2021, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, May 7, 2021. 1. Call to Order /Roll Call Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Mayor /Chair - Bill Bush Councilor /Trustee - Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. Absent Vice Mayor /Vice Chair- Kelly Lewis 2. Presentation of the proposed FY 2021 -2022 Annual Operating Budget Warren Lehr and Linda Jones presented the item and discussion was held. It was further explained that the required public hearing would take place during the June 1, 2021, City Council meeting. 3. Discussion relating to surplus vehicles and equipment Nathan Singleterry presented the item and discussion was held. It was further explained that this item would be placed on the May 18, 2021, City Council consent agenda for consideration and action. 4. Discussion relating to a request for de- annexation of approximately 10.81 acres located near North 177th East Avenue and North Patriot Drive (OA 21 -02, The Wharf at Stone Canyon) Karl Fritschen presented the item and discussion was held. It was further explained that this item would be placed on the May 18, 2021, City Council agenda for consideration and action. 5. Discussion relating to an application for Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) funding for proposed roadway improvements located on Main Street from Broadway to East 11th Street Dwayne Henderson presented the item. It was further explained that this item would be placed on the May 18, 2021, City Council agenda for consideration and action. 6. Discussion relating to City /Authority Manager items A. Monthly sales tax report B. City Manager report Warren Lehr introduced Linda Jones to present item A and discussion was held. Mr. Lehr reported on union negotiations. 7. City Councilor /Trustee comments and inquiries Mr. Bonebrake commented on the Gathering on Main Street. Mr. Bush commented on the Owasso Sports Park baseball fields. Owasso City Council, OPWA & OPGA May 11, 2021 Page 2 S. Consideration and approval, denial, amendment, or other appropriate action relating to a request for an executive session for the purpose of discussing personnel matters of the City Attorney and City Manager as provided for in Title 25, O.S. § 307(B)(1) Mayor Bush presented the item. Mr. Bonebrake moved, seconded by Mr. Dunn to enter into executive session to discuss annual evaluations and employment contracts for the City Attorney and the City Manager. YEA: Bonebrake, Dunn, fruga, Bush NAY: None Motion Carried 4 -0 At 7:14 pm, the City Council members entered into executive session. At 7:40 pm, Warren Lehr entered into executive session. At 8:00 pm, Warren Lehr exited executive session. At 8:22 pm, Julie Lombardi entered into executive session. At 8:34 pm, Julie Lombardi exited executive session. At 8:34 pm, Michele Dempster entered executive session. At 8:36 pm, all parties exited executive session and the City Council returned to open session. 9. Adjournment The meeting adjourned at 8:38 pm. Bill Bush, Mayor /Chair Chris Garrett, Deputy City /Deputy Authority Clerk Claims List - 5/18/2021 Fund Vendor Name Payable Description Payment Amount 61 OPWA BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES -APRI $45.24 CITY GARAGE LABOR/OVERHEAD - MAY, 202 $165.33 CITY OF OWASSO ADMIN OVERHEAD $25,000.00 JPMORGAN CHASE BANK EMPL RECOG $238.70 JPMORGAN CHASE BANK LOWES -FIRE EXTINGUISH $147.96 JPMORGAN CHASE BANK OWASSO CHAMBER -FEE $20.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $283.14 UNIFIRST HOLDINGS LP UNIFORM SERVICE $78.96 UNITED STATES CELLULAR PW CELL PHONE $50.20 CORPORATION KIMS -HOSES $229.16 OPWA ADMINISTRATION -Total PHILLIPS -FUEL $26,029.53 MARK W & PATRICIA E KAASE ROW /EASEMENT ACQUISITION $11,850.20 SEVEN C'S ENTERPRISES, INC CONSULTING SERVICES- $21,600.00 CORPORATION RANCH RANCH CRK INTCPT UPGRADE -Total $33,450.20 CITY GARAGE LABOR /OVERHEAD - MAY, 202 $410.17 JPMORGAN CHASE BANK DELL -TONER $89.49 TERMINIX PEST CONTROL - RECYCLE $78.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $36.70 RECYCLE CENTER -Total $614.36 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES -APRI $2,021.22 CITY GARAGE LABORIOVERHEAD - MAY, 202 $5,524.17 CITY GARAGE VEH PARTS PURCHASED - APR $1,956.11 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - APRIL, $4,837.81 JPMORGAN CHASE BANK BUMP213UMP- FILTERS $235.71 JPMORGAN CHASE BANK FASTENAL -PARTS $522.72 JPMORGAN CHASE BANK FLEETPRIDE -AIR BAGS $91.32 JPMORGAN CHASE BANK FROST- GREASE $164.23 JPMORGAN CHASE BANK GRAINGER -PPE $29.15 JPMORGAN CHASE BANK KIMS -HOSES $229.16 JPMORGAN CHASE BANK PHILLIPS -FUEL $94.49 UNIFIRST HOLDINGS LP UNIFORM SERVICE $149.91 UNITED STATES CELLULAR PW CELL PHONE $44.82 CORPORATION REFUSE COLLECTIONS -Total $15,900.82 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $3,095.32 INC UTILITY BILLING -Total $3,095.32 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES -APRI $228.72 CITY GARAGE LABORIOVERHEAD - MAY, 202 $1,378.50 CITY GARAGE VEH PARTS PURCHASED - APR $1,032.04 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - APRIL, $716.51 1 Claims List - 5/18/2021 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK ATWOODS -EQUIP $13.98 JPMORGAN CHASE BANK BROWN FARMS -SOD $234.60 JPMORGAN CHASE BANK CORE &MAIN -PARTS $1,010.00 JPMORGAN CHASE BANK CORE &MAIN -RISER $218.00 JPMORGAN CHASE BANK CORE &MAIN- SUPPLIES $40.80 JPMORGAN CHASE BANK GRAINGER -PPE $29.17 JPMORGAN CHASE BANK LOWES -PARTS $0.89 JPMORGAN CHASE BANK RED WING -BOOTS $170.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $211.72 UNIFIRST HOLDINGS LP UNIFORM SERVICE $123.30 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $565.16 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $216.09 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER COLLECTIONS -Total $6,269.50 CITY GARAGE LABOR/OVERHEAD - MAY, 202 $1,064.42 CITY GARAGE VEH PARTS PURCHASED -APR $1,049.45 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES- APRIL, $743.15 JPMORGAN CHASE BANK CORE &MAIN - SUPPLIES $20.00 JPMORGAN CHASE BANK CORE &MAIN- VALVE /FITTI $412.72 JPMORGAN CHASE BANK GRAINGER -AIR FILTERS $180.76 JPMORGAN CHASE BANK GRAINGER -PPE $229.67 JPMORGAN CHASE BANK GRAINGER - SCRAPER $73.96 JPMORGAN CHASE BANK HACH- REAGENT $139.77 JPMORGAN CHASE BANK LOWES -PARTS $54.97 JPMORGAN CHASE BANK NCL OF WISC- FILTERS $488.83 JPMORGAN CHASE BANK OREILLY -DEF $21.98 JPMORGAN CHASE BANK TERMINIX -PEST CONTROL $98.00 JPMORGAN CHASE BANK WALMART -WATER $10.20 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REM $10,049.13 UNIFIRST HOLDINGS LP UNIFORM SERVICE $133.20 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER TREATMENT -Total $14,850.23 BILL BASORE TRUCKING & EXCAVATION, APRIL DIRT $86.66 BILL BASORE TRUCKING & EXCAVATION, JANUARY DIRT $43.33 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES -APR[ $65.50 CITY GARAGE LABORIOVERHEAD - MAY, 202 $2,718.17 CITY GARAGE VEH PARTS PURCHASED -APR $366.49 CITY OF TULSA UTILITIES WATER $400,000.00 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES- APRIL, $1,160.05 JPMORGAN CHASE BANK ATWOODS -BLUE DEF $41.94 JPMORGAN CHASE BANK BROWN FARMS -SOD $100.00 01 Fund Claims List - 5/18/2021 Vendor Name 61 OPWA JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK TREASURER PETTY CASH UNIFIRST HOLDINGS LP VERDIGRIS VALLEY ELECTRIC COOP Payable Description Payment Amount CORE &MAIN- METERS $4,974.40 CORE &MAIN -PARTS $1,166.24 CORE &MAIN - REPAIR $500.00 CORE &MAIN -TOOLS $123.97 EAGLE REDI- CONCRETE $428.00 GRAINGER -PPE $29,17 LOWES- SUPPLIES $35.84 QT -FUEL $54.00 RED WING -BOOTS $340.00 TWIN CITIES- CONCRETE $1,261.25 VEHICLE TAG $46.00 UNIFORM SERVICE $147.02 WATER CONTROL ELECTRI $30.60 WATER -Total $413,718.63 CROSSLAND HEAVY CONTRACTORS WWTP UPGRADE -LS $43,320.00 EXPANSION WWTP UPGRADE -Total $43,320.00 OPWA -Total $557,248.59 OPWA Grand Total $557,248.59 3 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05/08/21 FUND TOTAL 86,990.12 101,289.36 Department Payroll Expenses Total Expenses 400 OPWA Administration 18,604.87 22,178.32 405 Utility Billing 6,869.60 7,087.22 420 Water 16,010.98 23,283.26 450 Wastewater 14,233.35 15,833.15 455 Wastewater Collection 13,830.34 15,466.43 480 Refuse 14,837.78 14,837.78 485 Recycle Center 2,603.20 2,603.20 FUND TOTAL 86,990.12 101,289.36 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2020.2021 Budgetary Basis Statement of Revenues & Expenses As of April 30, 2021 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING REVENUES OVER /(UNDER) EXPENDITURES NONOPERATING REVENUES (EXPENSES): Interest Other revenues /(expenses) Transfers in Transfers out TOTAL NONOPERATING REVENUES (EXPENSES) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt Expenditures of long -term debt TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING BOND PROCEEDS RECEIVABLE FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ (375,408) $ 2,410,198 $ (4,031,647) $ (23,573,674) $ 22,794,623 4,1 15,140 4,1 15,140 $ 5,746,286 $ 83,493 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 542,655 $ 6,206,879 $ 6,596,392 94.107. 543,105 4,675,159 5,208,252 89.767 205,350 2,061,649 2,436,961 84.607. 14,280 170,802 280,600 60.87% $ 1,305,390 $ 13,114,489 $ 14,522,205 90.31% $ (78,826) $ (1,004,093) $ (1,148,594) 87.42% (34,205) (382,425) (524,537) 72.91% (341,596) (3,354,664) (4,393,979) 76.357 (166,995) (2,284,301) (3,025,922) 75.49% (154,145) (1,520,861) (1,956,329) 77.74% (204,668) (2,137,616) (2,705,000) 79.027. $ (980,434) $ (10,683,959) $ (13,754,361) 77.687. $ 324,956 $ 2,430,530 $ 767,844 $ 1,797 $ 22,839 $ 28,830 79.227. 3,277 23,420 20,326 115.227. - - - 0.00% (321,357) (326,201) (326,201) 100.00% $ (316,283) $ (279,942) $ (277,045) $ 301,627 $ 3,751,459 $ 34,376,052 (685,707) (3,491,850) (38,898,498) $ (384,080) $ 259,609 $ (4,522,446) $ (375,408) $ 2,410,198 $ (4,031,647) $ (23,573,674) $ 22,794,623 4,1 15,140 4,1 15,140 $ 5,746,286 $ 83,493