HomeMy WebLinkAbout2021.06.15_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, June 15, 2021 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing,
awarding, denying, postponing, or tabling.
AGENDA
1. Call to Order
Mayor Bill Bush RECEIVED
2. Invocation JUN 11 2021
Pastor Claud Slate of Fireside Baptist Church
3. Flag Salute City Clerk's Office
4. Roll Call
5. Consideration and appropriate action relating to a request for approval of the Consent Agenda.
(All matters listed under "Consent" are considered by the City Council to be routine and will be
enacted by one motion. Any Councilor may, however, remove an item from the Consent
Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes- June 1, 2021, and June 8, 2021, Regular Meetings
B. Approve claims
6. Consideration and appropriate action relating to items removed from the Consent Agenda
7. Consideration and appropriate action relating to a budget amendment for fiscal year end
supplemental appropriations of excess sales tax revenue
Linda Jones
Staff recommends approval of a budget amendment in the General Fund, increasing the
estimate revenue and the appropriation for expenditures by $3.2 million.
8. Consideration and appropriate action relating to Resolution 2021 -11, providing for the adoption
of an annual budget for Fiscal Year 2021 -2022, General Fund and other Funds, and establishing
budget amendment authority as provided by state statute
Linda Jones
Staff recommends approval of Resolution 2021-11.
9. Consideration and appropriate action relating to Ordinance 1179, Annexation (OA 21 -03) of
approximately 9.95 acres, located at 11121 North 129 th East Avenue and approving the rezoning
(OZ 21 -04) of said property from Agriculture (AG) to Residential Single - Family High Density (RS -3)
Alexa Beemer
Staff recommends adoption of Ordinance 1179.
10. Consideration and appropriate action relating to a bid award for the Funtastic Island
Renovation and Splash Pad Project
Larry Langford
Staff recommends awarding the base bid and alternates one (1) through six (6) to Magnum
Construction, Inc., of Broken Arrow, Oklahoma, in the amount of $1,105,606.00, and
authorization to execute all necessary documents.
Owasso City Council
June 15, 2021
Page 2
11. Consideration and appropriate action relating to an interlocal agreement with Tulsa County
Board of Commissioners for the North 137th East Avenue Service Road Extension Project
Roger Stevens
Staff recommends approval of the Interlocal Agreement with Tulsa County Board of
Commissioners and authorization to execute all necessary documents.
12. Consideration and appropriate action relating to Resolution No. 2021 -10, approving an
amendment to Section III (A)(5), Development Project Assistance, of the Policy Guide for
implementation of the Owasso Redbud District Project Plan and Increment District No. 1 by
extending all completion dates of construction by a period of two (2) years
Chelsea Levo Feary
Staff recommends approval of Resolution 2021 -10.
Councilor Dunn may propose an amendment to the drafted Resolution (2021 -10), extending
only the project completion date for receiving 12% assistance in development financing from
June 30, 2021 to June 30, 2023, and the remainder of the project completion dates to remain
unchanged.
13. Consideration and appropriate action relating to the appointment of persons to serve on
various City Boards and Committees
Mayor Bill Bush
AUDIT COMMITTEE.,
Lyndell Dunn (Seat 1, City Council Representative) - term expires June 30, 2022
Jack Murray (Seat 2, Business Person) - term expires June 30, 2024
BOARD OF ADJUSTMENT: Joe Ramey (At Large) -term expires June 30, 2024
CAPITAL IMPROVEMENTS COMMITTEE: - term expires June 30, 2022
Bill Bush (City Council Representative)
Lyndell Dunn (City Council Representative)
Paul Loving (Planning Commission Representative)
Dirk Thomas (OEDA Representative)
Jeff Davis (Citizen Representative)
Jason Drake (Citizen Representative)
Rob Haskins (Citizen Representative)
Jim Hunter (Citizen Representative)
Kent Inouye (Citizen Representative)
Keith Whitfield (Citizen Representative)
Warren Lehr, City Manager
Chris Garrett, Assistant City Manager
Linda Jones, Finance Director
OWASSO ECONOMIC DEVELOPMENT AUTHORITY.,
Skip Mefford (At Large Representative) - term expires June 30, 2026
Gary Akin (Chamber Representative) - term expires June 30, 2022
Alvin Fruga (Council Representative) - term expires June 30, 2022
PERSONNEL BOARD: Bruce McCarty (Citizen Representative) -term expires June 30, 2024
PLANNING COMMISSION:
Abhijeet Utturkar (Citizen Representative) - term expires June 30, 2024
David Vines (Citizen Representative) -term expires June 30, 2024
INDIAN NATIONS COUNCIL OF GOVERNMENTS UNCOGI BOARD OF DIRECTORSIGENERAL
ASSEMBLY., term expires June 30, 2023
Bill Bush (City Council) / Warren Lehr (City Manager, Alternate)
INCOG TRANSPORTATION POLICY COMMITTEE: term expires June 30, 2022
Doug Bonebrake (City Council) / Warren Lehr (City Manager, Alternate)
INCOG TRANSPORTATION TECHNICAL COMMITTEE. term expires June 30, 2022
Roger Stevens (Public Works) /Dwayne Henderson (Public Works, Alternate)
REGIONAL METROPOLITAN UTILITY AUTHORITY: term expires June 30, 2022
Roger Stevens (Public Works Director) /Dwayne Henderson (City Engineer)
Owasso City Council
June 15, 2021
Page 3
14. Report from City Manager
15. Report from City Attorney
16. Report from City Councilors
17. Official Notices (documents for acknowledgment of receipt or information only, no discussion or
action will be taken)
• Payroll Payment Report - Pay Period Ending Date June 5, 2021
• Health Care Self- Insurance Claims - dated as of June 10, 2021
• Monthly Budget Status Report - May 2021
18. New Business (New Business is any item of business which could not have been foreseen at the
time of posting of the agenda)
19. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 11, 2020, and the
Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, June 11, 2021.
liann M. Stevens, City Clerk
The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City
Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens @citvofowasso.com
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, June 1, 2021
The Owasso City Council met in regular session on Tuesday, June 1, 2021, in the Council
Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting
filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted
at City Hall, 200 South Main Street, at 6:00 pm on Thursday, May 27, 2021.
1. Call to Order
Mayor Bill Bush called the meeting to order at 6:30pm.
2. Invocation
The Invocation was offered by Reverend Bruce McCarty of Owasso First Assembly.
3. Flag Salute
Councilor Doug Bonebrake led the flag salute.
4. Roll Call
Present Absent
Mayor - Bill Bush None
Vice Mayor - Kelly Lewis
Councilor -Alvin Fruga
Councilor- Doug Bonebrake
Councilor - Lyndell Dunn
A quorum was declared present.
Staff:
City Manager- Warren Lehr
City Attorney - Julie Lombardi
5. Presentation of Character Trait of Determination
Chelsea Levo Feary, Character Council Member, presented the character trait for the
month of June.
6. Consideration and other appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent' are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - May 18, 2021, Regular Meeting
B. Approve claims
Mr. Bonebrake moved, seconded by Ms. Lewis to approve the Consent Agenda, as
presented with claims totaling $464,651.68.
YEA: Bonebrake, Dunn, Fruga, Lewis, Bush
NAY: None
Motion carried: 5 -0
7. Consideration and appropriate action relating to items removed from the Consent Agenda
None
8. PUBLIC HEARING -The City Council will conduct a public hearing for the purpose of receiving
citizen input and discussing the proposed FY 2021 -2022 Annual Operating Budget
Warren Lehr and Linda Jones presented the item. At 7:05 pm, the Mayor opened the Public
Hearing for comment. There were no comments from the audience. At 7:06 pm the Mayor
closed the Public Hearing.
Owasso City Council
June 1, 2021
Page 2
9. Consideration and appropriate action relating to bids received for the North 137th East
Avenue Service Road Extension Project
Daniel Dearing presented the item, recommending to award the construction contract to
Paragon Contractors, LLC, of Tulsa, Oklahoma, in the amount of $775,991.30 and
authorization to execute all necessary documents.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Mr. Dunn to award the contact and authorize execution of all necessary
documents, as recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis, Bush
NAY: None
Motion carried: 5 -0
10. Consideration and appropriate action relating to a contract with the Fraternal Order of Police
(FOP) Lodge #149 for FY 2021 -2022
Michele Dempster presented the item, recommending approval of the FY 2021 -2022
contract between the City of Owasso and the Fraternal Order of Police, Lodge #149, and
authorization to execute all necessary documents.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Mr. Dunn to approve the contract and authorize execution of all necessary
documents, as recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis, Bush
NAY: None
Motion carried: 5 -0
11. Consideration and appropriate action relating to an Employment Agreement between the
City and City Manager, Warren Lehr
Michele Dempster presented the item.
There were no comments from the audience. Mr. Bonebrake moved, seconded by Ms. Lewis
to approve the agreement.
YEA: Bonebrake, Dunn, Fruga, Lewis, Bush
NAY: None
Motion carried: 5 -0
12. Consideration and appropriate action relating to an Employment Agreement between the
City and City Attorney, Julie Lombardi
Michele Dempster presented the item.
There were no comments from the audience. Ms. Lewis moved, seconded by Mr. Bonebrake
to approve the agreement.
YEA: Bonebrake, Dunn, Fruga, Lewis, Bush
NAY: None
Motion carried: 5 -0
13. Report from City Manager
Warren Lehr introduced Travis Blundell to provide the monthly Public Works project status
report. Mr. Lehr reported on the Owasso CARES program.
14. Report from City Attorney
None
15. Report from City Councilors
Councilor Bonebrake congratulated Mr. Lehr and Ms. Lombardi, Mayor Bush commented on
the PICK Transit Program, and Councilor Fruga commented on the Gathering on Main event.
Owasso City Council
June 1, 2021
Page 3
16. Official Notices (documents for acknowledgment of receipt or information only, no
discussion or action will be taken)
The Mayor acknowledged receipt of the following:
• Payroll Payment Report - Pay Period Ending Date May 22, 2021
• Health Care Self- Insurance Claims - dated as of May 27, 2021
17. New Business (New Business is any item of business which could not have been foreseen of
the time of posting of the agenda)
None
18. Adjournment
Ms. Lewis moved, seconded by Mr. Bonebrake to adjourn the meeting.
YEA: Bonebrake, Dunn, Fruga, Lewis, Bush
NAY: None
Motion carried: 5 -0 and the meeting adjourned at 7:31 pm.
Bill Bush, Mayor
Juliann M. Stevens, City Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
Tuesday, June 8, 2021
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, June 8, 2021, in the Council Chambers at Old
Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday,
December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200
South Main Street, at 6:00 pm on Friday, June 4, 2021.
1. Call to Order /Roll Call
Mayor /Chair Bill Bush called the meeting to order at 6:00 pm.
Present Absent
Mayor /Chair - Bill Bush None
Vice Mayor /Vice Chair- Kelly Lewis
Councilor /Trustee - Alvin Fruga
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Lyndell Dunn
A quorum was declared present.
2. Discussion relating to a proposed amendment to the Policy Guide for implementation of the
Owasso Redbud District Project Plan and Increment District No. 1
Chelsea Levo Feary presented the item and discussion was held. It was further explained that
an item would be placed on the June 15, 2021, City Council agenda for consideration and
action.
3. Discussion relating to a request for annexation (OA 21 -03) and rezoning (OZ 21 -04) - 9.95 acres
located at 11121 North 1291h East Avenue from Agriculture (AG) to Residential Single - Family High
Density (RS -3)
Alexa Beemer presented the item. It was further explained that an item would be placed on
the June 15, 2021, City Council agenda for consideration and action.
4. Discussion relating to the proposed FY 2021 -2022 Annual Operating Budget
Warren Lehr and Linda Jones presented the item and discussion was held.
S. Discussion relating to a budget amendment for fiscal year end supplemental appropriations of
excess sales tax revenue
Linda Jones presented the item. It was further explained that an item would be placed on the
June 15, 2021, City Council and OPWA agendas for consideration and action.
6. Discussion relating to City /Authority Manager items
A. Monthly sales tax report
B. Various Citizen Board and Committee appointments
C. City Manager report
Warren Lehr introduced Linda Jones to present item A. Mr. Lehr introduced Juliann Stevens to
present item B and discussion was held. Mr. Lehr reported on the Comprehensive Land Use
Masterplan survey that is now available for public participation and the new Chief of Police,
Dan Yancey, will begin Monday, June 14, 2021.
7. City Councilor /Trustee comments and inquiries
Mr. Dunn and Mr. Fruga commented on the Gathering on Main event. Mr. Bush inquired on
Tulsa Driller's mascot, Hornsby, appearing at the August 5, 2021, Gathering Event to promote
the August 20, 2021, Owasso Night at the Tulsa Drillers game.
Owasso City Council, OPWA & OPGA
June 8,2021
Page 2
8. Adjournment
The meeting adjourned at 7:21 pm.
Bill Bush, Mayor /Chair
Juliann M. Stevens, City /Authority Clerk
Claims List - 6/15/2021
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL BLUE ENERGY FUELS LLC
CNG FUEL PURCHASED - MAY,
$14.76
CITY GARAGE
LABORIOVERHEAD CHG - JUNE
$258.92
CITY GARAGE
VEHICLE PARTS PURCH - MAY
$20.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY, 2
$81.96
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
GEN ANIMAL CONTROL -Total
CLASSES
$455.66
JPMORGAN CHASE BANK
LOWES- LUMBER
$46.35
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$10.20
GEN CEMETERY -Total
$56.55
JPMORGAN CHASE BANK
DOLLAR TREE -BINGO PRI
$14.00
JPMORGAN CHASE BANK
KUM &GO -BINGO PRIZES
$20.00
JPMORGAN CHASE BANK
REASORS- SUPPLIES
$59.44
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$182.51
JPMORGAN CHASE BANK
WALMART -BINGO PRIZES
$16.97
TEAL DANCE COMPANY LLC
CLASSES
$328.00
GEN COMM CTR DONATIONS -Total
$620.92
APS FIRECO TULSA
VENT HOOD INSPECTION COM
$335.50
CINTAS CORPORATION
CUSTODIAL SUPPLY SERVICES
$446.45
GRAND GATEWAY ECO. DEV. ASSC.
SENIOR RIDES FOR MAY 2021
$117.00
JPMORGAN CHASE BANK
918 CONSTR- REPAIRS
$2,700.00
JPMORGAN CHASE BANK
AMAZON- MATERIALS
$22.00
JPMORGAN CHASE BANK
AMAZON -PAPER
$119.96
JPMORGAN CHASE BANK
AMAZON -PUMP
$7.97
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$24.95
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$3.59
JPMORGAN CHASE BANK
COX -WIFI
$69.00
JPMORGAN CHASE BANK
DH PACE - REPAIR SVC
$656.00
JPMORGAN CHASE BANK
MULLIN -SVC
$174.00
JPMORGAN CHASE BANK
QUIT BUGGIN -PEST CONT
$95.00
JPMORGAN CHASE BANK
TORCH PLUMBING- SERVIC
$3,450.00
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$150.97
GEN COMMUNITY CENTER -Total
$8,372.39
BLUE ENERGY FUELS LLC
CNG FUEL PURCHASED - MAY,
$61.76
CITY GARAGE
LABORIOVERHEAD CHG - JUNE
$390.92
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY. 2
$248.50
JPMORGAN CHASE BANK
CONSTR EXAM -REGIS FEE
$795.00
JPMORGAN CHASE BANK
ICC -EXAM FEE
$219.00
JPMORGAN CHASE BANK
PIKEPASS -FEES
$18.00
JPMORGAN CHASE BANK
SOUTHWEST - AIRFARE
$371.96
KENNETH LIVINGSTON
CODE ENFORCEMENT
$1,000.00
MOW /RUBB
1
Fund
01 GENERAL
Claims List - 6/15/2021
Vendor Name Payable Description Payment
Amount
KENNETH LIVINGSTON CODE ENFORCEMENT MOWING $300.00
D
VERIZON WIRELESS
WIRELESS CONNECTION
$40178
GEN COMMUNITY DEVELOPMENT -Total
ADOBE -SUB FEE
$3,807.92
BLUE ENERGY FUELS LLC
CNG FUEL PURCHASED - MAY,
$34.70
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY, 2
$114.32
JPMORGAN CHASE BANK
AMAZON -PARTS
$38.99
JPMORGAN CHASE BANK
ATWOODS- GLOVES
$38.97
JPMORGAN CHASE BANK
COHLMIA'S- BUSHES
$245.00
JPMORGAN CHASE BANK
CORNERSTONE- HARDWARE
$36.09
JPMORGAN CHASE BANK
CORNERSTONE- OIL/SPRAY
$305.96
JPMORGAN CHASE BANK
CORNERSTONE - POARTS
$88.98
JPMORGAN CHASE BANK
CORNERSTONE- SUPPLIES
$186.14
JPMORGAN CHASE BANK
EBAY -CABLE COVERS
$14.46
JPMORGAN CHASE BANK
GRAINGER -PARTS
$156.43
JPMORGAN CHASE BANK
HOME DEPOT -CABLE COVE
$4.97
JPMORGAN CHASE BANK
LOWES -CABLE COVERS
$16.14
JPMORGAN CHASE BANK
LOWES - REFUND
($1.32)
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$935.36
JPMORGAN CHASE BANK
LOWES -WEED KILLER
$109.96
JPMORGAN CHASE BANK
RADONSEAL- SEALER
$111.00
JPMORGAN CHASE BANK
RASKA NURSERY - PLANTS
$291.00
JPMORGAN CHASE BANK
ROADSAFE- SUPPLIES
$960.00
JPMORGAN CHASE BANK
SPRING CREEK - BUSHES
$132.00
JPMORGAN CHASE BANK
ULINE -RAMP
$423.95
GEN CULTURE & RECREATION -Total
$4,243.10
JPMORGAN CHASE BANK
ADOBE -SUB FEE
$29.99
JPMORGAN CHASE BANK
OFFICE DEPOT- SQUARE R
$49.99
JPMORGAN CHASE BANK
OK NEWS -SUB FEE
$7.58
JPMORGAN CHASE BANK
THE ECONOMIST -SUB FEE
$205.00
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN ECONOMIC DEV -Total
$332.57
CITY GARAGE
LABORIOVERHEAD CHG - JUNE
$117.00
CITY GARAGE
VEHICLE PARTS PURCH - MAY
$10.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY, 2
$46.12
VERDIGRIS VALLEY ELECTRIC COOP
STORM SIREN ELECTRIC BILL
$95.07
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN EMERG PREPAREDNESS -Total
$308.20
CITY GARAGE
LABOR/OVERHEAD CHG -JUNE
$561.92
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY, 2
$264.25
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$14.78
Claims List - 6/15/2021
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL VERIZON WIRELESS WIRELESS CONNECTION $80.02
GEN ENGINEERING -Total $920,97
CITY GARAGE LABOR/OVERHEAD CHG - JUNE $74.83
JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $6.27
GEN FINANCE -Total
$81.10
AMERICANCHECKED INC ATTN: BILLING
SOLICITOR BACKGROUND CHEC
$206.50
AT &T
CONSOLIDATED PHONE
$906.90
ELIZABETH ANNE CHILDS
GENERAL LEGAL SERVICE FEE
$690.00
JPMORGAN CHASE BANK
SAVON- ENVELOPES
$765.00
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$198.28
SUMNERONE INC
(UPSTAIRS) COPIER SERVICE
$798.71
TREASURER PETTY CASH
ROGERS CO FILING FEE
$22.00
TULSA COUNTY CLERK
TULSA COUNTY FILINGS
$44.00
TULSA COUNTY ELECTION BOARD
COUNCIL ELECTION
$23.22
VERIZON WIRELESS
WIRELESS CONNECTION
$41.35
GEN GENERAL GOVERNMENT -Total
ANNUAL MAINTENANCE FOR EN
$3,695.96
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$49.77
GEN HISTORICAL MUSEUM -Total
$49.77
AMERICANCHECKED INC ATTN: BILLING
BACKGROUND CHECKS
$548.95
JPMORGAN CHASE BANK
AMAZON -EMPL DEV BOOKS
$33.51
JPMORGAN CHASE BANK
FACEBOOK- ADVERT
$48.77
JPMORGAN CHASE BANK
GIANT TV -EMPL DEV
$349.50
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$65.97
JPMORGAN CHASE BANK
OWASSO CHAMBER -FEES
$20.00
JPMORGAN CHASE BANK
STRATEGIC GOV- TRAININ
$19.00
MCAFEE & TAFT
LEGAL-PERSONNEL
$467.50
MCAFEE & TAFT
LEGAL PERSONNEL
$1,508.00
GEN HUMAN RESOURCES -Total
$3,061.20
AT &T
CONSOLIDATED PHONE
$22.54
CITY GARAGE
LABORIOVERHEAD CHG -JUNE
$80.00
JPMORGAN CHASE BANK
AMAZON- BATTERIES
$21.99
JPMORGAN CHASE BANK
AMAZON -CORDS
$37.81
JPMORGAN CHASE BANK
CHICKASAW- SUPPORT FEE
$271.18
JPMORGAN CHASE BANK
COX -SVC
$671.44
JPMORGAN CHASE BANK
HOME DEPOT -POWER STRI
$39.97
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$29.64
JPMORGAN CHASE BANK
OFFICE DEPOT - BATTERY
$99.99
JPMORGAN CHASE BANK
SAMS -EQUIP
$209.98
RAMUNDSEN SUPERIOR HOLDINGS
ANNUAL MAINTENANCE FOR EN
$51,205.24
VERIZON WIRELESS
WIRELESS CONNECTION
$200.05
3
Claims List - 6/15/2021
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL GEN INFORMATION TECH -Total
CNG FUEL PURCHASED - MAY,
$52,889.83
CITY GARAGE
LABOR/OVERHEAD CHG - JUNE
$87.25
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY, 2
$63.83
JPMORGAN CHASE BANK
MEETING EXPENSE
$12.00
JPMORGAN CHASE BANK
OWASSO CHAMBER -FEES
$20.00
JPMORGAN CHASE BANK
PIKEPASS -FEES
$1.40
GEN MANAGERIAL -Total
$184.48
BLUE ENERGY FUELS LLC
CNG FUEL PURCHASED - MAY,
$47.14
CITY GARAGE
LABOR/OVERHEAD CHG - JUNE
$1,155.33
CITY GARAGE
VEHICLE PARTS PURCH - MAY
$43.47
CITY OF OWASSO
WATER
$4,004.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY, 2
$687.96
JPMORGAN CHASE BANK
CORNERSTONE - BLADES
$206.22
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$42.61
VERDIGRIS VALLEY ELECTRIC COOP
PARKS ELECTRIC
$53.68
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN PARKS -Total
$6,280.42
AT &T
CONSOLIDATED PHONE
$311.10
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN POLICE COMMUNICATIONS -Total
LABOR/OVERHEAD CHG - JUNE
$351.11
BLUE ENERGY FUELS LLC
CNG FUEL PURCHASED - MAY,
$348.79
CITY GARAGE
LABOR/OVERHEAD CHG - JUNE
$3,604.75
CITY GARAGE
VEHICLE PARTS PURCH - MAY
$2,753.36
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY, 2
$1,388.51
GM LAWNCARE LLC
MOWING
$2,000.00
JPMORGAN CHASE BANK
AMAZON- CHAINS
$65.66
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$38.64
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
GEN STORMWATER -Total
$10,279.73
AT &T
CONSOLIDATED PHONE
$22.54
BLUE ENERGY FUELS LLC
CNG FUEL PURCHASED - MAY,
$47.54
CITY GARAGE
LABOR/OVERHEAD CHG - JUNE
$569.50
DALE & LEES SERVICE INC
7.5 TON ROOF -TOP PKG UNIT
$10,892.00
DALE & LEES SERVICE INC
NEW 5 -TON A/C UNIT
$2,772.00
JPMORGAN CHASE BANK
AMAZON -GRAB BAR
$200.00
JPMORGAN CHASE BANK
CAMFIL- FILTERS
$172.77
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
$41.10
JPMORGAN CHASE BANK
LOCKE -LIGHT TRIM
$12.34
JPMORGAN CHASE BANK
LOWES -LIGHT
$20.98
JPMORGAN CHASE BANK
LOWES- MATERIALS
$107.82
4
Claims List - 6/15/2021
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL JPMORGAN CHASE BANK LOWES- REPAIR PARTS $36.76
JPMORGAN CHASE BANK QUIT BUGGIN -PEST CONT $195.00
JPMORGAN CHASE BANK SAMS- SUPPLIES $322.46
UNIFIRST HOLDINGS LP UNIFORM RENTAL $23.60
VERIZON WIRELESS WIRELESS CONNECTION $40.01
GEN SUPPORT SERVICES -Total
$15,476.42
AEP /PSO
STREET LIGHTS
$9.00
TREASURER PETTY CASH
CC DEP REF- HENSON
$50.00
TREASURER PETTY CASH
CC FEE REFUND - HENSON
$60.00
TREASURER PETTY CASH
CC REFUND -ELLIS
$50.00
TREASURER PETTY CASH
CC REFUND - ESSLINGER
$50.00
TREASURER PETTY CASH
CC REFUND -LAKE VALLEY
$100.00
TREASURER PETTY CASH
CC REFUND -MAJOR
$100.00
TREASURER PETTY CASH
CC REFUND- OWASSO BOUQ
$50.00
TREASURER PETTY CASH
CC REFUND- PETTIGREW
$50.00
TREASURER PETTY CASH
CC REFUND -SWOPE
$50.00
TREASURER PETTY CASH
FALSE ALARM REF -PIRRO
$30.00
TREASURER PETTY CASH
PARK FEE REF - SCHNITZE
$30.00
TREASURER PETTY CASH
REDBUD DEP REF - ARLDED
$200.00
TREASURER PETTY CASH
REDBUD DEP REF - INGERS
$200.00
TREASURER PETTY CASH
SPEC EVENT DEP REF
$200.00
GENERAL -Total
$1,229.00
GENERAL -Total
$112,697.30
20 AMBULANCE SERVICE CITY GARAGE
LABORIOVERHEAD CHG - JUNE
$1,078.08
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY, 2
$2,744.73
JPMORGAN CHASE BANK
AMAZON -EQUIP
$98.90
JPMORGAN CHASE BANK
LIFE ASSIS - SUPPLIES
$1,936.44
JPMORGAN CHASE BANK
LIFE ASSIST - SUPPLIES
$1,650.66
JPMORGAN CHASE BANK
SAMS - BATTERIES
$23.96
JPMORGAN CHASE BANK
SUMNERONE- COPIES
$20.57
JPMORGAN CHASE BANK
ZOLL- SUPPLIES
$1,656.00
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
AMBULANCE -Total
$9,249.35
AETNA INSURANCE
AMBULANCE REFUND
$394.17
ANNETTE BROWN
AMBULANCE REFUND
$50.00
BARBARA LAHAR
AMBULANCE REFUND
$99.09
CIGNA HEALTHCARE
AMBULANCE REFUND
$86.17
MELISSA BILLINGS
AMBULANCE REFUND
$21.06
TON] LITTLE
AMBULANCE REFUND
$50.00
XINIA FISHCHER- WHITMAN
AMBULANCE REFUND
$100.00
5
Claims List - 6/1512021
Fund
Vendor Name
Payable Description
Payment
Amount
20 AMBULANCE SERVICE
AMBULANCE SERVICE -Total
$800.49
AMBULANCE SERVICE -Total
$10,049.84
21 E -911
AT &T
MO SVC FEE T -1 CIRCUITS @
$1,066.20
COX COMMUNICATIONS
MO SVC T -1 CIRCUITS RADIO
$244.39
E911 COMMUNICATIONS -Total
$1,310.59
E -911 -Total
$1,310.59
25 HOTEL TAX
JPMORGAN CHASE BANK
AARTVARK- DESIGN SVC
$215.00
JPMORGAN CHASE BANK
IMPACT DATA -SUB FEE
$5,775.00
JPMORGAN CHASE BANK
INT'L EZ UP -FEES
$699.12
JPMORGAN CHASE BANK
MAINSTREET- BRACKETS
$1,197.75
JPMORGAN CHASE BANK
MEETING EXPENSE
$187.60
JPMORGAN CHASE BANK
WEIHAAS -WEB MAINT FEE
$600.00
HOTEL TAX ECON DEV -Total
$8,674.47
CITY GARAGE
LABOR/OVERHEAD CHG - JUNE
$250.08
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY, 2
$46.49
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$67.26
JPMORGAN CHASE BANK
HOME DEPOT -TOOLS
$79.90
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$34.02
STRONG NEIGHBORHOODS -Total
$477.75
HOTELTAX -Total
$9,152,22
27 STORMWATER MANAGEMENT
GRASSOLUTIONS LLC
SPORTS PARK MITIGATION TR
$105,024.40
SPORTS PRK DETENTION POND -Total
$105,024.40
MESHEK & ASSOCIATES, P.L.C.
AERIAL DRONE SURVEY - FUT
$7,261.45
MESHEK & ASSOCIATES, P.L.C.
BLACKJACK CREEK DRAINAGE
$2,320.00
MESHEK & ASSOCIATES, P.L.C.
ENGINEERING SERVICES - MI
$2,155.00
MESHEK & ASSOCIATES, P.L.C.
STORMWATER DRAINAGE
$1,287.00
ANALY
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$5.99
VERIZON WIRELESS
WIRELESS CONNECTION
$40.03
STORMWATER - STORMWATER -Total
$13,069.47
STORMWATER MANAGEMENT
-Total
$118,093.87
31 AMBULANCE CAPITAL
PROFESSIONAL AMBULANCE SALES &
AEV AMBULANCE ADD -ONS FOR
$2,375.00
AMBULANCE CAPITAL FD -Total
$2,375.00
AMBULANCE CAPITAL -Total
$2,375.00
34 VISION TAX
BKL INCORPORATED
ENGINEERING SERVICES - E
$5,425.57
96TH FROM 119TH TO 129TH -Total
$5,425.57
VISION TAX -Total
$5,425.57
37 SALES TAX FIRE
AT &T
CONSOLIDATED PHONE
$13.26
CITY GARAGE
LABOR/OVERHEAD CHG - JUNE
$3,229.75
9
Claims List - 6/15/2021
Fund Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE CITY GARAGE
VEHICLE PARTS PURCH - MAY
$1,848.42
CITY OF OWASSO
WATER
$94.50
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY, 2
$2,174.65
JON TOMAS WINTLE
TUITION REIMBURSEMENT
$1,012.95
JPMORGAN CHASE BANK
ALLIANZ TRAVEL -INS FE
$125.50
JPMORGAN CHASE BANK
AMAZON- GASKET
$27.86
JPMORGAN CHASE BANK
AMAZON- REPAIR
$17.44
JPMORGAN CHASE BANK
AMERICAN- AIRFARE
$1,596.45
JPMORGAN CHASE BANK
CHEWY.COM -K9 FOOD
$49.86
JPMORGAN CHASE BANK
EQUIP ONE- CLUTCH
$383.50
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$454.40
JPMORGAN CHASE BANK
IAFC -CONF FEE
$699.00
JPMORGAN CHASE BANK
IAFC -DUES
$445.50
JPMORGAN CHASE BANK
IAFC -REGIS FEE
$2,796.00
JPMORGAN CHASE BANK
KUSSMAIL -PARTS
$433.68
JPMORGAN CHASE BANK
LOCKE -FLOOD LIGHT
$31.44
JPMORGAN CHASE BANK
LOWES - SUPPLIES
$5.88
JPMORGAN CHASE BANK
NAFECO- UNIFORMS
$1,225.00
JPMORGAN CHASE BANK
NSC- REPAIRS /FILTERS
$1,576.57
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$118.68
JPMORGAN CHASE BANK
OREILLY- BATTERY
$55.22
JPMORGAN CHASE BANK
OREILLY- FILTERS
$43.82
JPMORGAN CHASE BANK
PAYPAL - TRAINING
$495.00
JPMORGAN CHASE BANK
PIKEPASS -FEES
$30.20
JPMORGAN CHASE BANK
STANDARD SPLY -OIL
$14.75
JPMORGAN CHASE BANK
STANDARD SPLY -OIL CHA
$18.95
JPMORGAN CHASE BANK
SUMNERONE -FEES
$160.27
JPMORGAN CHASE BANK
USPS- POSTAGE
$4.90
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$19.88
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$449.65
VERIZON WIRELESS
WIRELESS CONNECTION
$1,002.95
SALES TAX FUND -FIRE -Total
$20,655.88
SALES TAX FIRE -Total
$20,655.88
38 SALES TAX POLICE AT &T
CONSOLIDATED PHONE
$852.54
CITY GARAGE
LABORIOVERHEAD CHG - JUNE
$10,936.58
CITY GARAGE
VEHICLE PARTS PURCH - MAY
$8,672.76
CITY OF OWASSO
WATER
$5.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY, 2
$11,975.45
JPMORGAN CHASE BANK
AMAZON - LAPTOP UPGRADE
$89.98
JPMORGAN CHASE BANK
LOWES -CABLE COVERS
$20.24
JPMORGAN CHASE BANK
NEWEGG- LAPTOP UPGRADE
$570.05
7
Claims List - 6115/2021
Fund
Vendor Name
Payable Description
Payment
Amount
38 SALES TAX POLICE
JPMORGAN CHASE BANK
NEWEGG- REFUND
($54.69)
JPMORGAN CHASE BANK
PAYPAL- BATTERIES
$63.96
OKLAHOMA DEPARTMENT OF LABOR
ELEVATOR INSPECTION
$225.00
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$381.58
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE
$199.50
TREASURER PETTY CASH
SUPPLIES
$44.40
TREASURER PETTY CASH
TRAVEL EXPENSE -YOUNT
$84.88
VERIZON WIRELESS
WIRELESS CONNECTION
$1,261.29
SALES TAX FUND- POLICE -Total
$35,328.52
SALES TAX POLICE -Total
$35,328.52
39 SALES TAX STREETS
AEP /PSO
ELECTRIC USE
$76.60
AEP IPSO
STREET LIGHTS
$6,539.87
BLUE ENERGY FUELS LLC
CNG FUEL PURCHASED - MAY,
$115.75
CINTAS CORPORATION
FIRST AID SUPPLIES
$65.24
CITY GARAGE
LABORIOVERHEAD CHG - JUNE
$3,562.75
CITY GARAGE
VEHICLE PARTS PURCH - MAY
$1,376.96
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY, 2
$1,200.76
J &A TRAFFIC PRODUCTS LLC
SIGN POST REPLACEMENT - S
$3,447.50
JPMORGAN CHASE BANK
LOWES - STRAPS
$17.98
JPMORGAN CHASE BANK
PIKEPASS -FEES
$27.55
TULSA COUNTY HIGHWAY
SIGNS
$210.90
CONSTRUCTION
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$98.11
VERDIGRIS VALLEY ELECTRIC COOP
116/129 TRAFFIC SIGNA
$81.74
VERDIGRIS VALLEY ELECTRIC COOP
CHAMPION STREET LIGHT
$85.30
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHT
$7.21
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
SALES TAX FUND- STREETS -Total
$16,994.24
SALES TAX STREETS
-Total
$16,994.24
40 CAPITAL IMPROVEMENTS
EMC ELECTRICAL MECHANICAL
ELECTRICAL SERVICES
$5,190.00
COMPANY
CI - E 76TH ST WIDENING -Total
$5,190.00
MAGNUM CONSTRUCTION
ELM CREEK PARK - PARK IMP
$33,977.88
CI - ELM CREEK PARK -Total
$33,977.86
MESHEK & ASSOCIATES, P.L.C.
LAKE RIDGE/CENTRAL PARK D
$3,895.62
CIP LAKERIDGE /CNTL PARK -Total
$3,895.62
CAPITAL IMPROVEMENTS
-Total
$43,063.50
70 CITY GARAGE
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES - MAY, 2
$38.12
JPMORGAN CHASE BANK
AMERIFLEX -PARTS
$40.50
JPMORGAN CHASE BANK
CLASSIC CHEW- SERVICE
$163.90
JPMORGAN CHASE BANK
HESSELBEIN -TIRES
$1,221.12
e
Claims List - 6/1512021
Fund Vendor Name
Payable Description
Payment
Amount
70 CITY GARAGE JPMORGAN CHASE BANK
JIM GLOVER -PARTS
$1,498.13
JPMORGAN CHASE BANK
JIM GLOVER- REPAIR
$562.67
JPMORGAN CHASE BANK
JIM NORTON -CORE CREDI
($2,000.00)
JPMORGAN CHASE BANK
JIM NORTON - TRANSMISSI
$4,974.82
JPMORGAN CHASE BANK
LENOX- TOWING
$95.00
JPMORGAN CHASE BANK
OSI ENV -FEES
$50.00
JPMORGAN CHASE BANK
SPECTRO- SUPPLIES
$87.19
JPMORGAN CHASE BANK
SUMMIT- FILTER
$161.93
JPMORGAN CHASE BANK
UNITED FORD -CORE RETU
($75.00)
JPMORGAN CHASE BANK
UNITED FORD -PARTS
$242.72
JPMORGAN CHASE BANK
WARREN CAT - HARDWARE
$114.89
JPMORGAN CHASE BANK
YELLOWHOUSE -PARTS
$1,974.96
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$131.76
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
$34.86
UNIFIRST HOLDINGS LP
UNIFORM RENTAL - BLANKET
$34.86
WELLNESS -Total $9,500.00
HEALTHCARE SELF INS FUND -Total $9,500.00
City Grand Total $400,275.08
9
CITY GARAGE -Total
$9,352.43
CITY GARAGE -Total
$9,352.43
76 WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS' COMP CLAIMS
$4,617.79
UNITED SAFETY & CLAIMS INC
UNITED SAFETY CLAIMS
$1,658.33
WORKERS' COMP SELF -INS -Total
$6,276.12
WORKERS' COMP SELF -INS
-Total
$6,276.12
78 HEALTHCARE SELF INS FUND
JPMORGAN CHASE BANK
RAMSEY SOL -SUB RENEW
$9.500.00
WELLNESS -Total $9,500.00
HEALTHCARE SELF INS FUND -Total $9,500.00
City Grand Total $400,275.08
9
TO: The Honorable Mayor and City Council
FROM: Linda Jones
Finance Director
SUBJECT: Supplemental Appropriations Fiscal Year End
DATE: June 11, 2021
BACKGROUND:
The City of Owasso operates under the provisions of the Municipal Budget Act. In accordance
With the Budget Act, all funds of the City with revenues and expenditures are required to have
annual budgets. Expenditures may not legally exceed the appropriation or budget within a
department or a fund.
The City Manager has the authority to transfer appropriations between line items within a
department or to transfer appropriations between departments within the same fund. An
increase in total appropriations in a fund requires City Council approval.
The Trust Authorities, Owasso Public Works Authority (OPWA) and Owasso Public Golf Authority
(OPGA), are required to prepare an annual budget and submit a copy to the City as
beneficiary of the Trust. However, there are no further requirements such as a legal restriction on
spending.
GENERAL FUND SALES TAX REVENUE AND TRANSFER:
Under the pledged revenue requirements of the OPWA bond indentures, the City transfers three
cents of its sales tax collections to the OPWA Fund. The OPWA then transfers two cents of the
sales tax, less payback agreements, back to the General Fund and transfers one cent of the
sales tax, less debt service, to the Capital Improvements Fund.
The General Fund sales tax collections for the year total approximately $29.14 million, which is
more than the budgeted revenue. Due to the excess sales tax revenue in the General Fund, the
sales tax transfers to and from the OPWA Fund will exceed budget.
PROPOSED ACTION:
Budget amendments in the amount of $3.2 million are requested to allow for the transfer of
those unexpected revenues and to ensure compliance with the voter- approved sales tax
ordinance.
RECOMMENDATION:
Staff recommends approval of a budget amendment in the General Fund increasing the
estimated revenue and the appropriation for expenditures by $3.2 million.
TO: The Honorable Mayor and City Council
FROM: Linda Jones
Finance Director
SUBJECT: Resolution 2021 -11
FY 2021 -2022 Annual Operating Budget
DATE: June 11, 2021
Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund,
Owasso Public Works Authority (OPWA) Fund, Owasso Public Golf Authority (OPGA) Fund and
other funds has been developed and was transmitted for City Council review on May 11, 2021.
The proposed budget was discussed during the May and June Worksession meetings. Printed
copies of the proposed budget have been available for public viewing at City Hall and on the
City's website. Resolution 2021 -1 1 provides for the adoption of a fiscal year budget for the City
of Owasso, Oklahoma.
PUBLIC HEARING:
On May 19, 2021, a legal notice of a public hearing was published in the Owasso Reporter, and
such hearing was conducted on June 1, 2021. The public hearing provided opportunity for
citizen comment and questions relating to the proposed budget. There were no citizen
comments provided.
RECOMMENDATION:
Staff recommends approval of Resolution 2021 -11, adopting the Fiscal Year 2021 -2022 budget
for the General Fund and other funds as established by the Owasso City Council.
ATTACHMENT:
Resolution 2021 -11
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2021 -11
A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR
FISCAL YEAR 2021 -2022 FOR THE GENERAL FUND AND OTHER FUNDS AS
ESTABLISHED BY THE OWASSO CITY COUNCIL; ESTABLISHING LEVELS OF
EXPENDITURES BY DEPARTMENT AND ESTABLISHING BUDGET AMENDMENT
AUTHORITY AS PROVIDED BY STATUTE; AND ESTABLISHING AN EFFECTIVE DATE
WHEREAS, The City of Owasso has adopted the provisions of the Oklahoma Municipal Budget Act
(the Act); and
WHEREAS, A budget for the fiscal year ending June 30, 2022 (FY 2021 -2022) consistent with the Act
has been prepared: and
WHEREAS, The Act provides for the City Manager, or designee, to transfer any unexpended and
unencumbered appropriation from one department to another within the some fund; and
WHEREAS, The budget has been formally presented to the Owasso City Council at least 30 days
prior to the start of the fiscal year in compliance with the Act; and
WHEREAS, The Owasso City Council published notice of a Public Hearing, and conducted the Public
Hearing on June 1, 2021, in compliance with the Act.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT:
SECTION ONE (1): The City Council of the City of Owasso does hereby adopt the FY 2021-
2022 Budget with total resources available in the amount of $90,034,447 and total
fund /departmental appropriations in the amount of $97,280,075; legal appropriations are
hereby established as shown on "Attachment A" for each fund and department; and,
SECTION TWO (2): The June 30, 2021, encumbrances and unexpended appropriation
balances for capital projects in the Vision Recapture Fund, the Half -Penny Sales Tax Fund, the
Capital Improvements Fund, the Ambulance Capital Fund, the Park Development Fund, the
Stormwater Management Fund, and the Capital Improvement Grants Fund be hereby re-
appropriated to the some funds, accounts and for the same purposes for Fiscal Year 2021 -2022
unless the project or purpose is designated or declared closed or completed, provided that
fund balances in each respective fund is equal to or greater than the amounts to be re-
appropriated; and,
SECTION THREE (3): The Sinking Fund Schedules for June 30, 2021, and Sinking Fund Estimate
of Needs for Fiscal Year Ending June 30, 2022, are hereby approved to be Filed with the County
Excise Board; and,
SECTION FOUR (4): The effective date of this Resolution shall be July 1, 2021.
PASSED AND APPROVED this 15th day of June 2021.
ATTEST:
Bill Bush, Mayor
Juliann M. Stevens, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
City Resolution No. 2021 -11
ATTACHMENT "A"
BUDGET SUMMARY - FISCAL YEAR 2021 -2022
Appropriation by Fund & Department
General Fund
Municipal Court
General Fund
Managerial
General Fund
Finance
General Fund
Human Resources
General Fund
General Government
General Fund
Information Technology
General Fund
Support Services
General Fund
Community Development
General Fund
Police Services
Half -Penny Sales Tax Fund
Police Services
General Fund
Police Communications
General Fund
Animal Control
General Fund
Fire Services
Half -Penny Sales Tax Fund
Fire Services
General Fund
Emergency Preparedness
General Fund
Engineering
General Fund
Streets
Half -Penny Sales Tax Fund
Streets
General Fund
Stormwater
General Fund
Cemetery
General Fund
Parks
General Fund
Recreation & Culture
General Fund
Community Center
General Fund
Historical Museum
General Fund
Economic Development
General Fund
Strong Neighborhoods
General Fund
Interfund Transfers Out
Ambulance Service Fund
Ambulance Operations
Ambulance Capital Fund
Ambulance Operations
E -911 Fund
Police Communications
Cemetery Care Fund
Cemetery
Emergency Siren Fund
Emergency Preparedness
Juvenile Court Fund
Juvenile Court
Hotel Tax Fund
Economic Development
Hotel Tax Fund
Strong Neighborhoods
Stormwater Management Fund
Stormwater
Tax Incremental Financing Fund
TIF Interfund Transfer Out
Vision Tax Fund
Vision Streets Projects
Vision Tax Fund
Interfund Transfers Out
Park Development Fund
Capital Projects
Capital Improvement Grants Fund
Capital Projects
Capital Improvements Fund
Capital Projects
City Garage Fund
Vehicle Maintenance
Self- Insurance Fund
General Government
Sinking Fund
General Government
Total Appropriations
$339,667
924,500
959,305
488,508
461,600
1,767,537
669,350
934,638
8,189, 691
1,299,851
2,078,048
292,167
5,928,328
2,021,420
132,148
916,638
1,084,515
1,550,598
592,326
146,259
723,346
673,197
400,107
35,444
221,357
18,202
33,573,637
2,114,480
534,360
302,800
1,850
10,000
10,000
153,402
190,217
1,719,934
381, 01 1
9,409,318
42,000
55,000
150,000
7,075,928
662,161
7,995,230
50,000
$97,280,075
TO: The Honorable Mayor and City Council
FROM: Alexa Beemer
City Planner
SUBJECT: Ordinance 1179, Annexation (OA 21 -03) and Rezoning (OZ 21 -04) - Bible Church
of Owasso
DATE: June 11, 2021
BACKGROUND:
The Community Development Department received a request for the annexation and rezoning
of property located at 11121 North 129th East Avenue. The subject property is composed of
approximately 9.95 acres of land and is currently zoned Agriculture (AG) in Tulsa County. Upon
annexation, the applicant is requesting the property be brought into Owasso City limits as
Residential Single - Family High Density (RS -3) via an accompanying rezoning request (OZ 21 -04).
SURROUNDING LAND USE:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
Residential Single-Family High Density RS -3
Residential Single -
Residential
Proposed Use
Religious Institution
North
Family High Density
Residential
Residential
City of Owasso
Washington County Rural Water District #3
RS -3
Storm Siren Fee ($50.00 per acre)
Ranch Creek Interceptor Payback ($610.33 per acre)
Garrett - Morrow Sanitary Assessment 3,146 per acre
South
Agriculture (AG)
Agriculture
Transitional
Tulsa County
Residential Single -
East
Family High Density
Residential
Residential
City of Owasso
RS -3
West
Agriculture (AG)
Rural Residential
Residential
Tulsa County
SUBJECT PROPERTY/PROJECT DATA:
Property Size
9.95 acres +/-
Current Zoning
Agriculture AG in Tulsa Count
Proposed Zoning Upon Annexation
Residential Single-Family High Density RS -3
Land Use Master Plan
Residential
Proposed Use
Religious Institution
Within PUD?
No
Within Overlay District?
Yes; US -169 Overlay
Water Provider
Washington County Rural Water District #3
Applicable Paybacks
(assessed at Platting)
Storm Siren Fee ($50.00 per acre)
Ranch Creek Interceptor Payback ($610.33 per acre)
Garrett - Morrow Sanitary Assessment 3,146 per acre
ANALYSIS:
The property is currently zoned AG in Tulsa County, and is contiguous with City limits on the
northern and eastern boundaries of the property. The applicant is requesting the property be
assigned the RS -3 zoning designation upon annexation, via a concurrent rezoning request (OZ
OA 21 -03, OZ 21 -04
Page 2
21 -04). Typically, property is annexed either under AG zoning or as the County's corresponding
zoning designation as per the Owasso Zoning Code.
However, an applicant may request an alternate zoning if said zoning corresponds to the Land
Use Master Plan and is advertised in accordance with statutory requirements. In this case, the
GrOwasso 2030 Land Use Master Plan identifies the subject property for future Residential land
uses. Therefore, assigning a zoning of RS -3 to the property upon annexation is appropriate.
The subject property is currently undeveloped and unplatted. The applicant intends to construct
a religious institution on the property, which will require the applicant to secure a Specific Use
Permit (SUP), as religious institutions are not allowed by -right in an RS -3 zoning district. The
applicant is aware of this requirement, and has indicated they intend to submit a request for an
SUP in the coming months. This annexation and rezoning process is just the first step in the overall
development process.
The GrOwasso 2030 Land Use Master Plan identifies the subject property for future residential
uses, so the requested zoning of RS -3 is appropriate. Further, while religious institutions are not
usually allowed in areas identified for future residential uses, this proposed use may be deemed
appropriate for this location if the correct controls are utilized with an SUP. Because the
applicant does intend to secure an SUP on this property, Staff has determined that the proposed
use of a religious institution should indeed be compatible with surrounding existing and future
land uses.
The City of Owasso will provide police, fire, ambulance, and sanitary sewer services to the property
upon annexation. Washington County Rural Water District #3 will provide water services to this
property. Any future development that occurs on the subject property must adhere to all
Owasso subdivision, zoning, and engineering requirements.
PLANNING COMMISSION:
The Owasso Planning Commission voted 4 -0 to recommend approval of annexation request OA
21 -03 and accompanying rezoning request OZ 21 -04 at their regular meeting on June 7, 2021.
RECOMMENDATION:
Staff recommends adoption of Ordinance 1179.
ATTACHMENTS:
Ordinance 1179
GrOwasso 2030 Land Use Master Plan Map
Annexation Exhibit
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1179
AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING INTO THE CITY OF
OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY, REFERENCED IN
APPLICATION OA 21 -03 AND APPROVING ZONING APPLICATION OZ 21 -04
WHEREAS, public hearings have been held regarding the request for annexation and
rezoning of the property located at 11121 North 129th East Avenue; and,
WHEREAS, the Owasso City Council has considered the recommendation of the Owasso
Planning Commission, and all statements for or against the requested annexation and rezoning
of the property referenced in applications OA 21 -03 and OZ 21 -04.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
THAT TO WIT:
SECTION 1.
A tract of land described at 11121 North 129th East Avenue, as situated in the Southwest Quarter
of the Northwest Quarter (SW /4 NW /4) of Section Nine (9), Township Twenty -one (21) North,
Range Fourteen (14) East of the Indian Base and Meridian, Tulsa County, State of Oklahoma,
according to the U.S. Government Survey thereof, being more particularly described as follows:
COMMENCING from an Oklahoma Highway Department Brass Monument at the
Southwest corner of the Northwest Quarter (NW /4); Thence N 88°44'39" E and
along the South line of said NW /4 a distance of 50.00 feet to the Point of
Beginning; Thence N 1°10'39" W and parallel with the West line of the Northwest
Quarter (NW /4) a distance of 435.65 feet; Thence N 88°44'39" E and parallel with
the South line of said Southwest Quarter of the Northwest Quarter (SW /4 NW /4) a
distance of 1000.00 feet; Thence S 1°10'39" E and parallel with the West line of the
Northwest Quarter (NW /4) a distance of 435.65 feet to a point on the South line of
the Northwest Quarter (NW /4); Thence S 88°44'39" W and along said South line a
distance of 1000.00 feet to the POINT OF BEGINNING.
LESS AND EXCEPT:
A tract that is part of the Northwest Quarter (NW /4) of Section Nine (9), Township
Twenty -one (2 1) North, Range Fourteen (14) East of the Indian Base and Meridian,
Tulsa County, Oklahoma, more particularly described as follows:
BEGINNING at a point on the South line of said NW /4, 1045.00 feet East of the
Southwest corner thereof; Thence N 1°10'39" W a distance of 435.65 feet; Thence
N 88°44'39" E a distance of 5.00 feet; Thence S 1°10'39" E a distance of 435.65 feet
to a point on said South line of NW /4; Thence S 88 144'39" W along said South line a
distance of 5.00 feet to the POINT OF BEGINNING.
Said tract of land contains 9.95 acres, more or less.
The same is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma,
Ordinance 1179
Page 1 of 3
and its corporate limits and the same is hereby zoned Residential Single - Family High Density (RS-
3). All persons residing therein, and all property situated thereon, shall be subject to the
jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma, in all respects and
particulars.
SECTION 2.
From and after the passage and publication of this Ordinance, the real estate and territory
described above shall be a part of the City of Owasso, Oklahoma, and in Ward 1.
SECTION 3.
All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the
extent of the conflict only.
SECTION 4.
If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the
remaining portion shall not be affected but shall remain in full force and effect.
SECTION 5.
The provisions of this ordinance shall become effective thirty (30) days from the date of final
passage as provided by state law.
SECTION 6.
There shall be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and
correct copy of this Ordinance and correct map of the territory annexed.
PASSED AND ADOPTED this 15th day of June, 2021.
Bill Bush, Mayor
ATTEST:
Juliann M. Stevens, City Clerk
(SEAL)
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Ordinance 1179
Page 2 of 3
TO: The Honorable Mayor and City Council
FROM: Larry Langford
Director of Recreation and Culture
SUBJECT: Bid Award - Funtastic Island Renovation and Splash Pad Project
DATE: June 11, 2021
BACKGROUND:
On June 18, 2019, City Council approved Resolution 2019 -13, amending the list of projects
eligible for funding from the Capital Improvements Fund to include Funtastic Island renovations
and construction of a new splash pad.
On July 16, 2019, City Council awarded a professional services agreement to Planning Design
Group, Inc. of Tulsa, Oklahoma, for the Funtastic Island Renovation and Splash Pad Project.
BID PROCESS:
Advertisements for the project were published on May 5 and 12, 2021, with the base design to
include complete tear -down and rebuild of playground area consisting of new equipment, pour
in place safety surface, ample shaded seating areas, synthetic turf berms, a new splash pad
area with spray features highlighted by a large dump bucket.
Six alternates were included:
Alternate #1
Eclipse climber net with synthetic turf
Alternate #2
Concrete curb around swings with bench
TO: The Honorable Mayor and City Council
FROM: Larry Langford
Director of Recreation and Culture
SUBJECT: Bid Award - Funtastic Island Renovation and Splash Pad Project
DATE: June 11, 2021
BACKGROUND:
On June 18, 2019, City Council approved Resolution 2019 -13, amending the list of projects
eligible for funding from the Capital Improvements Fund to include Funtastic Island renovations
and construction of a new splash pad.
On July 16, 2019, City Council awarded a professional services agreement to Planning Design
Group, Inc. of Tulsa, Oklahoma, for the Funtastic Island Renovation and Splash Pad Project.
BID PROCESS:
Advertisements for the project were published on May 5 and 12, 2021, with the base design to
include complete tear -down and rebuild of playground area consisting of new equipment, pour
in place safety surface, ample shaded seating areas, synthetic turf berms, a new splash pad
area with spray features highlighted by a large dump bucket.
Six alternates were included:
Alternate #1
Eclipse climber net with synthetic turf
Alternate #2
Concrete curb around swings with bench
Alternate #3
Fabric umbrellas
Alternate #4
Hill net climber, Mobius climber, berm tunnels, Omni Spinner
Alternate #5
Demo chain link, add privacy fence for electric enclosure
Alternate #6
Entrance sign split block face column and repaint
A mandatory pre -bid meeting was held on May 17, 2021, and bids were opened publicly on
Thursday, June 3, 2021, with six (6) bids received.
Contractor
BASE
BID
ALTERNATES
1 -6
TOTAL
MAGNUM
$992,506
$113,100.00
$1,105,606.00
CEI
$1,031, 188.82
$99,818.46
1,131,007.28
RECO
$1,059,777.00
$102,600.00
$1,162,377.00
STRONGHAND
1,252,241.42
$117,437.08
1,369,678.50
ACS
$1,267,100.00
202,800.00
$1,469,900.00
DT SPECIALIZED
Incom lete bid
Bid Award - Funtastic Island Renovation
Page 2 of 2
BID ANALYSIS:
The submitted bid packages were examined for any improper or unbalanced bids. One bid
was determined to be incomplete and the lowest bid (including alternates) was from Magnum
Construction, Inc., in the amount of $1,105,606.00 and met all specifications.
FUNDING:
Funding for the proposed improvements is available in the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends awarding the base bid and alternates one (1) through six (6) to Magnum
Construction, Inc., of Broken Arrow, Oklahoma, in the amount of $1,105,606.00, and authorization
to execute all necessary documents.
ATTACHMENTS:
Bid tabulation sheet
Construction Contract
PROJECT IDENTIFICATION:
SECTION 4 - BID SUBMITTAL
Owasso Funtastic Island
The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into
an Agreement with OWNER in the form included in the Project Documents to
complete all Work as specified or Indicated in the Project Documents for the price
and within the time indicated in this Bid and in accordance with all other terms
and conditions of the Project Documents.
2. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement,
that:
(a) Bidder has examined
Documents, the related
following addenda:
Addendum Number
and carefully studied copies of all the Project
data identified in the Project Documents and the
Date
May 28, 2021
4, BIDDER will complete the work in accordance with the Agreement for the
following prices:
BID SCHEDULE AND FORM
OWASSO FUNTASTIC ISLAND
CITY OF OWASSO, OKLAHOMA
6. BIDDER acknowledges that estimated quantities used in preparation of the unit Price Bid
are not guaranteed and are solely for the purpose of comparison of Bids. Final payment for
all Unit Price Bid items will be based on actual quantities provided, determined as provided
in the Contract Documents.
BIDDER agrees that the Work will be substantially complete within 150 calendar days
after the date when the Contract Times commence to run as provided by the General
Conditions, and completed and ready for final payment in accordance with the General
Conditions within 180 calendar days.
For the porfomtmscs of all the work necessary to complete the work under Bid Schedule, as de6nod in the Contract Documents-
OWASSO FUNTASTIC ISLAND - BID SCHEDULE
BID PAY ITEMS
Page 1
Dollars
Item # Description Unit Quantity I Amount
20
Rubberized Poured In Place Safety Surface wl Concrete Base - Complete In Place
5. BIDDER accepts the provisions of the Agreement as to liquidated damages of One
Thousand Dollars ($1000.00) for each consecutive calendar day that expires after
for substantial completion until the work is substantially
President
IF BIDDER IS:
M,3
(Individual's Name)
doing business as
Business Address:
Phone
A Partnership
By:.
(Firm Name)
(General Partner)
Business Address:
Phone
R'�7TIlnR7i1
By:,
Name)
(State of Incorporation)
(SEAL)
(SEAL)
(Name of Person Authorized to Sign)
President
(Title)
By:,
(Name)
(Address)
(Each joint venturer must sign. The manner of signing for each individual,
partnership and corporation that is a party to the joint venture should be in the manner
indicated above.)
SECTION 9 - AGREEMENT and GENERAL CONDITIONS
THIS AGREEMENT is dated as of the 15th day of June 2021 , by
and between THE City of Owasso, Oklahoma (hereinafter called OWNER) and
Magnum Construction Inc. (hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set
forth, agree as follows:
ARTICLE 1. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Project
Documents. All local, state, and federal laws, etc. shall govern every aspect of work.
The Work is generally described as follows:
OWASSO FUNTASTIC ISLAND
CITY OF OWASSO, OKLAHOMA
The project for which the Work under the Project Documents may be the whole or only
a part, is described as follows:
This project is for the construction of a new playground and splash pad at Owasso
Funtastic Island. The work includes but is not limited to minor demolition, grading and
erosion control, water service line installation, storm sewer pipe installation, playground
element installation, poured -in -place rubber surface, wood fiber mulch, synthetic turf,
splash pad element installation, plumbing for splash pad elements, concrete, batched
colored concrete, shade structures installation, and site furnishings.
ARTICLE 2. DEPARTMENT
The project has been assigned by OWNER to the responsible City Department. The
Department Director, or his /her duly authorized representative, who is hereinafter called
PROJECT MANAGER, will assume all duties and responsibilities and will have the rights
and authority assigned to DEPARTMENT in the Project Documents in connection with the
completion of the Work in accordance with the Project Documents.
ARTICLE 3. CONTRACT TIME
3.1 The Work will be substantially completed within One Hundred Fifty (150)
calendar days from the date of Notice to Proceed; and completed and ready for final
payment in accordance with the General Conditions within One Hundred Eighty (180)
calendar days from the date of Notice to Proceed, which will be on or before
September 2021
3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of
the essence of this Agreement and that OWNER will suffer financial loss if the Work is not
substantially complete within the time specified in paragraph 3.1 above, plus any
extensions thereof allowed in accordance with the General Conditions. They also
recognize the delays, expense and difficulties involved in proving in a legal or
arbitration proceeding the actual loss suffered by OWNER, if the Work is any such proof.
OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a
penalty) CONTRACTOR shall pay OWNER One Thousand Dollars ($1000.00) for each
consecutive calendar day that expires after the time specified in paragraph 3.1 for
substantial completion until the Work is substantially complete. After Substantial
Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining
Work within the time specified in paragraph 3.1 for completion and readiness for final
payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay
OWNER One Thousand Dollars ($1000.00) for each consecutive calendar day that
expires after the time specified in paragraph 3.1 for completion and readiness for final
payment.
ARTICLE 4. CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance
with the Project Documents in current funds the amount agreed upon in
CONTRACTOR'S bid.
4.2 CONTRACTOR understands that the estimated quantities are not guaranteed
and that the determination of actual quantities and their classification is to be made by
the OWNER at the time of application for payment.
ARTICLE 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with the General
Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement.
Applications for Payment will be processed by OWNER as provided in the General
Conditions.
5.1 Progress Payments. OWNER shall make progress payments on account of the
Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance
with the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement
during construction as provided below. All progress payments will be on the basis of
the progress of the Work.
5.1.1 Progress payments shall not exceed an amount equal to 907. of the
WORK completed until such time as CONTRACTOR shall complete in excess of fifty
percent (50 %) of the contract amount.
5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract
amount, OWNER shall pay an amount sufficient to increase total payments to
CONTRACTOR to 95% of the WORK completed, less such amounts as OWNER shall
determine in accordance with the General Conditions, provided that OWNER has
determined that satisfactory progress is being made, and upon approval by the Surety.
5.2 Final Payment. Upon final completion and acceptance of the Work in
accordance with the General Conditions, OWNER shall pay the Contract Price.
ARTICLE 6. CONTRACTOR'S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the
following representations:
6.1 CONTRACTOR has familiarized himself /herself with the nature and extent of
Project Documents, Work, locality, and with all local conditions and federal, state and
local laws, ordinances, rules and regulations that in any manner may affect cost,
progress or performance of the Work.
6.2 CONTRACTOR has studied carefully all reports or explorations and tests of
subsurface conditions at or contiguous to the site and all drawings of physical
conditions in or relating to existing surface or subsurface structures at or contiguous to
the site (except underground facilities) which have been identified in the
Supplementary Conditions as provided in the General Conditions. Contractor accepts
the determination set forth in the General Conditions of the extent of the "technical
data" contained in such reports and drawings upon which Contractor is entitled to rely.
Contractor acknowledges that such reports and drawings are not Project Documents
and may not be complete for Contractor's purposes. Contractor acknowledges that
Owner and Project Manager do not assume responsibility for the accuracy or
completeness of information and data shown or indicated in the Project Documents
with respect to underground facilities at or continuous to the site. Contractor has
obtained and carefully studied (or assume responsibility for having done so) all such
additional supplementary examinations, investigations, explorations, tests, studies and
data concerning conditions (surface, subsurface and underground facilities) at or
contiguous to the site or otherwise which may affect cost, progress, performance or
furnishing of the Work or which relate to any aspect of the means, methods,
techniques, sequences and procedures of construction to be employed by Contractor,
and safety precautions and programs incident thereto. Contractor does not consider
that any additional examinations, investigations, explorations, tests, studies, or data are
necessary for the performance and furnishing of the Work at the Contract Price, within
the Contract Times and in accordance with the other terms and conditions of the
Project Documents.
6.3 CONTRACTOR has made or caused to be made examinations, investigations,
tests and studies of such reports and related data in addition to those referred to in
paragraph 6.2 as deemed necessary for the performance of the Work at the Contract
price, within the Contract Time and in accordance with the other terms and conditions
of the Project Documents; and no additional examinations, investigations, tests, reports
or similar data are or will be required by CONTRACTOR for such purposes.
6.4 CONTRACTOR has reviewed and checked all information and data shown or
indicated on the Project Documents with respect to existing Underground Facilities at or
contiguous to the site and assumes responsibility for the accurate location of said
Underground Facilities. No additional examinations, investigations, explorations, tests,
reports, studies or similar information or data in respect of said Underground Facilities
are or will be required by CONTRACTOR in order to perform and furnish the Work at the
Contract Price within the Contract Time and in accordance with the other terms and
conditions of the Project Documents, including the General Conditions.
6.5 CONTRACTOR has correlated the results of all such observations,
examinations, investigations, tests, reports and data with the terms and conditions of
the Project Documents.
6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or
discrepancies that he has discovered in the Project Documents, and the written
resolution thereof by OWNER is acceptable to CONTRACTOR.
6.7 CONTRACTOR has obligated himself /herself to the OWNER to be responsible
for the workmanship, labor and materials used in the project for two (2) years after the
project has been accepted by the OWNER.
6.8 CONTRACTOR understands that they will be exempt from all sales tax on
materials and other items necessary for the completion of the project. The OWNER has
issued him a Certification of Tax Exempt Project enclosed as Exhibit "C of this
Agreement.
ARTICLE 7, PROJECT DOCUMENTS
The Project Documents which comprise the entire agreement between OWNER and
CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the
following:
7.1 This Agreement and General Conditions
7.2 Exhibits "A", "B", and "C" to this Agreement
7.3 Advertisement for Bids
7.4 Requirements for Bidders
7.4 Project and Bid Specifications
7.6 Bid
7.7 Bid Bond
7.8 Bid Affidavits
7.9 Statement of Bidders Qualifications
7.10 Certificate of Non - Discrimination
7.11 Performance Bond / Maintenance Bond / Statutory payment Bond
7.12 Notice of Award and Notice to Proceed
7.13 Change Order
7.14 Project Drawings, consisting of Sheets 1 to 23, inclusive, and Standard
Drawings.
7.15 Addendum Numbers 1 to 1 , inclusive.
7.16 Documentation submitted by CONTRACTOR prior to Notice of Award
7.17 Any Modification, including Change Orders, duly delivered after execution of
Agreement
There are no Project Documents other than those listed above in this Article 7. The
Project Documents may only be altered, amended or repealed by a Modification (as
defined in the General Conditions).
ARTICLE 8 MISCELLANEOUS
8.1 Terms used in this Agreement which are defined in the General Conditions
shall have the meanings indicated in the General Conditions.
8.2 No assignment by a party hereto of any rights under or interests in the Project
Documents will be binding on another party hereto without the written consent of the
party sought to be bound; and specifically, but without limitation, monies that may
become due and monies that are due may not be assigned without such consent
(except to the extent that the effect of this restriction may be limited by law) and unless
specifically stated to the contrary in any written consent to an assignment, no
assignment will release or discharge the assignor from any duty or responsibility under
the Project Documents.
8.3 OWNER and CONTRACTOR each binds himself /herself, his /her partners,
successors, assigns, and legal representatives to the other party hereto, his /her partners,
successors, assigns and legal representatives in respect to all covenants, agreements
and obligations contained in the Project Documents.
8,3 The Agreement (or remaining portions thereof) should continue in effect, be
valid and binding upon both parties even if a provision or part of the Project
Documents should be held void or unenforceable by law.
ARTICLE 9. GENERAL CONDITIONS OF THE AGREEMENT
SECTION 101 DEFINITIONS AND TERMS
Whenever in these specifications and contracts, or in any documents or instruments
pertaining to construction where these specifications govern, the following terms or
pronouns in place of them are used, the intent and meaning shall be interpreted as
follows:
101.01 - ABBREVIATIONS: Whenever the following abbreviations are used in these
specifications or on the plans, they are to be construed the same as the respective
expressions represented:
A.A.S.H.O.
American Association of State Highway Officials
A.A.S.H.T.O.
American Association of State Highway Traffic Officials
A.I.A.
American Institute of Architects
A.S.A.
American Standards Association
A.S.C.E.
American Society of Civil Engineers
A.S.T.M.
American Society of Testing & Materials
A.W.W.A. American Water Works Association
MUTCD Manual on Uniform Traffic Control Devices
O.D.O.T. Oklahoma Department of Transportation
101.02 - ADVERTISEMENT: The public announcement, as required by law, inviting bids for
work to be performed or materials to be furnished.
101.03 - AWARD: The acceptance by the Owner of a bid.
101.04 - BASE COURSE: The layer or layers of specified or selected materials of design
thickness placed on a sub -base or a sub -grade to support a surface course.
101.05 - BIDDER: The individual, company, partnership or corporation submitting a bid
for the advertised work.
101.06 - BRIDGE: A structure, including supports, erected over a depression or
obstruction as water, highway, or railway, and having a track or passageway for
carrying traffic, and having an opening measured along the center of the roadway of
more than 20 feet between abutments or springline of arches or extreme ends of
openings for multiple boxes.
101.07 - CITY: The City of Owasso, Oklahoma, a municipal corporation, acting through
its duly authorized officers or agents.
101.08 - CALENDAR DAY: Every day shown on the calendar.
101.09 - CHANGE ORDER: A written order issued by the Department to the contractor,
covering changes in the plans or quantities or both, within the scope of the contract
and establishing the basis of payment and time adjustments for the work affected by
the change.
101.10-CHANNEL: A natural or artificial watercourse.
101.11 - CONSULTANT: -Architect, Engineer, or other outside firm hired by the Owner to
design or administer the construction of the Project.
101.12 - CONTRACT: The written agreement between the Owner and the contractor
setting forth the obligations of the parties thereunder, including, but not limited to the
performance of the work, furnishing of materials, and the basis of payment.
The contract includes the invitation for bids, proposal, addenda, contract form and
contract bonds (statutory, performance and maintenance bond), specifications,
supplemental specifications, special provisions, general and detailed plans, and notice
to proceed, also any change orders and agreements that are required to complete
the construction of the work in an acceptable manner, including authorized extensions
thereof, all of which constitute one instrument.
101.13 - CONTRACT ITEM (PAY ITEM): A specifically described unit of work for which a
price is provided in the contract.
10 1. 14 - CONTRACT PAYMENT BOND (STATUTORY BONDL The security furnished by the
contractor and his /her surety to guarantee payment of prescribed debts of the
contractor covered by the bond.
101.15 -CONTRACT PERFORMANCE BOND: The security furnished by the contractor and
his /her surety to guarantee complete execution and performance of the work in
accordance with the contract.
101.16 - CONTRACT TIME: The number of work days or calendar days allowed for
completion of the contract, including authorized time extensions.
In case a calendar date of completion is shown in the proposal in lieu of the number of
working calendar days, the contract shall be completed by that date.
101.17 - CONTRACTOR: The individual, company, partnership or corporation
contracting with the City of Owasso for performance of prescribed work.
101.18 -CONTROL OF ACCESS: The condition where the right of owners or occupants of
abutting land or other persons to access, light, air or view in connection with a roadway
is fully or partially controlled by public authority.
101.19 - CULVERT: Any structure not classified as a bridge which provides an opening
under the roadway.
101.20 - DEPARTMENT: A Department of the City of Owasso operating under the
direction and authority of the Owner.
101.21 - DRAINAGE DITCH: A constructed open excavation or ditch constructed for the
purpose of carrying off surface water.
101.22- EASEMENT: A grant of a right of use of the property of an owner for a certain
purpose at the will of the grantee.
101.23 - EQUIPMENT: All machinery and equipment, together with the necessary
supplies for upkeep and maintenance, and also tools and apparatus necessary for the
proper construction and acceptable completion of the work.
101.24 - EXTRA WORK: An item of work not provided for in the contract as awarded but
found essential to the satisfactory completion of the contract within its intended scope.
101.25 - EXTRA WORK ORDER: A change order concerning the performance of work or
furnishing of materials involving extra work. Such extra work may be performed at
agreed prices or on a force account basis as provided elsewhere in these
specifications.
101.26 - INSPECTOR: The Department's authorized representative assigned to make
detailed inspections of contract performance.
101.27 - INVITATION FOR BIDS: The advertisement for proposals for all work or materials
on which bids are required. Such advertisement will indicate the time and place of the
opening of proposals.
101.28 - LABORATORY: The official testing laboratory of the City or any other testing
laboratory which may be designated by the Department.
101.29 - MATERIALS: Any substances specified for use in the construction of the project
and its appurtenances,
101.30 - MAYOR: The Mayor of the City of Owasso as constituted by charter to
administer the affairs of the City of Owasso.
101.31 - NOTICE TO PROCEED: Written notice to the contractor to proceed with the
contract work.
101.32 - OWNER: City of Owasso, Owasso Public Works Authority, Owasso Public Golf
Authority, or other entity of the City.
101.33 - PARKING: That portion of the right -of -way on city streets or urban projects not
covered by paved surface or sidewalk.
101.34 - PAVEMENT STRUCTURE: The combined sub -base, base and surface courses
placed on the sub -grade to support the traffic load and distribute it to the roadbed.
101.35 - PLANS: The approved plans, profiles, typical cross sections, working drawings
and supplemental drawings, or exact reproductions thereof, which show the location,
character, dimensions, and details of the work to be done.
101.36 - PROJECT: The specific section of construction to be performed thereon under
the contract.
101.37 - PROPOSAL: The written offer of the bidder, submitted on the prescribed
proposal form, to perform the work described in the plans and specifications and to
furnish the labor and materials at the prices quoted by the bidder.
101.38 - PROPOSAL GUARANTY: The security to be furnished by the bidder as a
guaranty of good faith to enter into a contract and to execute the required bonds
covering the work contemplated if his /her proposal is accepted.
101.39 - SHOULDER: The portion of the roadway contiguous with the traveled way for
accommodation of stopped vehicles, for emergency use, and for lateral support of
base and surface courses.
101.40 - SPECIAL PROVISIONS: Additions and revisions to the standard and
supplemental specifications covering conditions peculiar to an individual project.
101.41 - SPECIFICATIONS: A general term applied to all directions, provisions and
requirements pertaining to performance of the work.
101.42 - SPECIFIED COMPLETION DATE: The date on which the contract work is specified
to be completed.
101.43 - STATUTORY BOND: The approved forms of security furnished by the contractor
and his surety as a guaranty that (s)he will pay in full all prescribed debts of the
contractor covered by the bond.
101.44 - SUBBASE: The layer or layers of specified or selected material of designed
thickness placed on a subgrade to support a base course.
101.45 - SUBCONTRACTOR: An individual, company, partnership or corporation to
whom the contractor contracts part of the contract.
1.01.46 - SUBGRADE: The top surface of a roadbed upon which the pavement structure
and shoulders are constructed.
101.47 - SUBSTANTIAL COMPLETION: The time at which the Work (or specified part
thereof) has progressed to the point where, in the opinion of the Department, the Work
(or a specified part thereof) is sufficiently complete, in accordance with the Project
Documents, so that the Work (or specified part thereof) can be utilized for the purpose
for which it is intended. The terms "substantially complete" and "substantially
completed" as applied to all or part of the Work refer to Substantial Completion
thereof.
101.48 - SUBSTRUCTURE: All of that part of the structure below the bearings of simple
and continuous spans, skewbacks or arches and tops of footings of rigid frames,
together with the backwalls, wingwalls and wing protection railings.
101.49 - SUPERINTENDENT: The designated representative of the contractor present on
the work at all times during progress, authorized to receive and execute instructions
from the Department and capable of superintending the work effectively.
101.50 - SUPERSTRUCTURE: The entire structure except the substructure.
101.51 - WORK: Work shall mean the furnishing of all labor, materials, equipment, and
other incidentals necessary or convenient to the successful completion of the project
and the carrying out of all the duties and obligations imposed by the contract.
101.52 - WORKING DAY: A working day shall be any day, other than a holiday,
Saturday, or Sunday, on which weather and working conditions would permit the
normal forces of the contractor to proceed with regular work for a period of at least six
hours toward the completion of the work, unless work is suspended for causes beyond
the contractor's control. Saturdays, Sundays, and holidays on which the contractor's
forces engage in regular work, requiring the presence of an inspector, will be
considered as working days.
101.53 - WORK ORDER: A written order, executed by the Department, of a contractual
status requiring performance by the contractor without negotiation of any sort.
101.54 - WORKING TIME: The working time stated in the proposal and the contract shall
be definite number of working days or calendar days and shall be considered an
essential part of the contract.
101.55 - In order to avoid cumbersome and confusing repetition of expressions in these
specifications, it is provided that whenever anything is, or is to be, done, if, as, or, when
or where "contemplated, required, determined, directed, specified, authorized,
ordered, given, designated, indicated, considered necessary, deemed necessary,
permitted, reserved, suspended, established, approval, approved, disapproved,
acceptable, unacceptable, suitable, accepted, satisfactory, unsatisfactory, sufficient,
insufficient rejected, or condemned;' it shall be understood as if the expression were
followed by the words "by the Department" or "to the Department."
SECTION 102 BIDDING REQUIREMENTS AND CONDITIONS
102.01 - NOTICE TO BIDDERS (ADVERTISEMENTS After the date is set for the receipt of
proposals, the Owner will give notice of such letting to prospective bidders. The notice
Will contain a description of the proposed work, together with information to the bidder
regarding access to proposal forms, plans, specifications, the amount of proposal
guaranty and the minimum wage rate required per hour for labor (when applicable).
This Notice to Bidders will be published as an advertisement giving notice of request for
bids, as required by State laws. The Notice to Bidders will become one of the Project
Documents, if award is made.
102.02 - PREQUALIFICATION OF BIDDERS: Bidders are not required to be pre - qualified.
Bidder must complete Statement of Bidder's Qualifications. No bid will be accepted
unless all questions have been answered completely and the statement has been
signed and notarized.
Each bidder agrees to comply with all terms of relating to equal employment
opportunity.
102.03 - PROPOSAL FORMS: The Owner will make available to bidders the proposal
forms which will state the location and description of the contemplated construction
and will show the approximate quantities of the various items of work to be performed
and materials to be furnished with a schedule of items for which unit bid or lump sum
prices are asked. The proposal form will state the time in which it must be completed
and the amount of the "Proposal Guaranty" which must accompany the proposal.
102,04 - INTERPRETATION OF ESTIMATES: The estimate of quantities of work to be done
and materials to be furnished listed in the Plans and on the Bid Form are to be
considered as approximate only and are to be used as a basis for the comparison of
bids and the award of the contract. The Owner does not expressly or by implication
agree that the actual quantities involved will correspond exactly therewith; nor shall the
bidder plead misunderstanding or deception because of such estimate of quantities, or
of the character, location or other conditions, pertaining to the work. Payment to the
contractor will be made only for the actual quantities of work performed or materials
furnished in accordance with the plans and specifications and it is understood that the
quantities of work to be done and the materials to be furnished may each be
increased, diminished or omitted as hereinafter provided without in any way
invalidating the bid prices.
102.05 - EXAMINATION OF PLANS, SPECIFICATIONS, SPECIAL PROVISIONS. SITE OF WORK:
The bidder is required to examine carefully the site of the proposed work and the
proposal, plans, specifications, special provisions, and contract forms, and satisfy
himself /herself as to the character, quality and quantities of work to be performed and
materials to be furnished and as to the requirements of these specifications,
supplemental specifications, special provisions and contract. The submission of a
proposal shall be prima facie evidence that the bidder has made such an examination.
102.06 - PREPARATION AND SUBMISSION OF PROPOSAL: (1) The bidder shall submit
his /her proposal upon the forms furnished in the specification documents. The bidder
shall specify a unit price in words and figures for each pay item for which a quantity is
given and shall also show the products of the respective unit prices and quantities
written in figures in the column provided for that purpose and the total amount of the
proposal obtained by adding the amounts of the several items. All the words and
figures shall be in ink or typed. In case of a discrepancy between the prices written in
words and those written in figures, the prices written in words shall govern.
Any change in the unit price, words or figures, or the product of the unit price, shall be
acknowledged by the initials of the person signing the bid, adjacent to each such
change or alteration.
(2) LUMP SUM - The bidder shall submit his /her proposal upon the forms furnished in the
specification documents. The bidder shall specify a lump sum price when called for
either in words or in figures for each item requested, and shall also show the products
when applicable.
Any change in the lump sum, words or figures, or the product, shall be acknowledged
by the initials of the person signing the bid, adjacent to each such change or alteration.
SIGNATURE OF PROPOSAL CONTRACTS STATUTORY BOND
IF A CORPORATION: Title of officer signing, Secretary's attest and Seal
should be shown.
IF A COMPANY: Title of officer signing. (If incorporated, following the
Company name with "A Corporation" and title of
officer signing, along with Secretary's attest and
company seal or corporate seal.)
IF A PARTNERSHIP: Indicate following firm name "A Partnership" and
"Partner" following signature of partner signing.
IF AN INDIVIDUAL: Show individual, D /B /A (show firm name) and
following signature, show "Owner."
102.07 - REJECTION OF PROPOSALS: Proposals containing any omission, alterations of
form, additions or conditions not called for, conditional or alternate bids unless called
for, or if they contain a clause in which the bidder reserves proposals otherwise regular
which are not accompanied by a Proposal Guaranty will be considered irregular and
may be rejected. The Owner reserves the right to waive technicalities as to change,
alterations, or reservations and make the award in the best interest of the Owner.
102.09 - PROPOSAL GUARANTY: Each separate proposal shall be accompanied by a
certified check, cashier's check or bidder's surety bond, in the amount as stated in the
advertisement for bids.
102.10 - WITHDRAWAL OF PROPOSAL; Bids may be modified or withdrawn by an
appropriate document duly executed (in the manner that a Bid must be executed)
and delivered to the place where Bids are to be submitted at any time prior to the
opening of Bids. After other bids are opened and read, the bid for which withdrawal is
requested will be returned unopened.
102.11 - DISQUALIFICATION OF BIDDERS: Any one or more of the following causes may
be considered as sufficient for the disqualification of a bidder and the rejection of
his /her bid:
• Failure to comply with any qualification regulations of the Owner.
• Contractors on unacceptable lists published by governmental agencies.
• More than one proposal for the some work from an individual, company,
partnership, or corporation under the same or different names.
• Evidence of collusion among bidders. Participants in such collusion will receive no
recognition as bidders for any future work for the Owner.
• Unbalanced proposals in which the prices for some items are out of proportion to
the prices of other items.
• Failure to submit a unit price or lump sum for each item or items of work listed in the
proposal.
• Lack of responsibility as shown by past work for the Owner, judged from the
standpoint of workmanship and progress. Lack of competency and adequate
machinery, plant and other equipment, as revealed by the financial statement
and experience questionnaires.
• Uncompleted work which, in the judgment of the Owner, might hinder or prevent
the prompt completion of additional work if awarded.
• For being in arrears on existing contracts, in litigation with the Owner, or having
defaulted on a previous contract or failure to comply with any qualification
regulations of the Owner.
102.12 - MATERIAL GUARANTY: The successful bidder may be required to furnish a
complete statement of the origin, composition, and manufacture of any or all materials
to be used in the construction of the work together with samples, which samples may
be subjected to tests to determine their quality and fitness for the work.
102.13 - CONTRACTOR AND THEIR EMPLOYEES: The General Contractor and
subcontractors employed upon the work shall and will be required to conform to the
labor laws of the State of Oklahoma and the various acts amendatory and
supplementary thereto, and to all laws, ordinances, and legal requirements applicable
thereto. The contractor shall employ competent foremen, experienced mechanics,
and others skilled in the several parts of the work given them to do, for performance of
the work embraced in this contract; and shall promptly discharge any and all
incompetent or otherwise unsatisfactory employees. Contractor's employees directly
employed in performance of the work shall not be paid less than the prevailing
minimum wage scale.
Necessary sanitary conveniences for the use of employees on the work, properly
secluded from public observation, shall be provided and maintained by the contractor.
The construction and location of the facility and disposal of the contents shall comply
with all laws of the Owner and State, relating to health and sanitation regulations.
The contractor hereby agrees to comply with the provisions of Title 40 Oklahoma
Statutes (Supp.9181) Sections 196.1 et.seq. relating to minimum wage scale of public
projects.
The Contractor and each Subcontractor shall pay the contributions required by the
Social Security Act, U.S. Current Tax Payment Act (withholding tax) and the public laws
of the State and shall accept exclusive liability for said contributions. The Contractor
further shall indemnify and hold harmless the Owner on account of any such
contributions assessed against the Owner.
The contractor agrees to keep an accurate record showing the names and
occupation of all employees, including the employees of any subcontractor, employed
on the contract and also showing the actual wages paid to each of the employees,
which record shall be open at all reasonable hours to the inspection of the Owner or
the Commissioner of Labor, State of Oklahoma.
The contractor further agrees that it (and contractor's subcontractors, if any) will not fail
or refuse to hire or discharge any individual, or otherwise discriminate against any
individual with respect to this compensation, terms, conditions, or privileges of
employment, because of such individual's race, color, religion, sex, age or national
origin, and further agrees that it will not (nor will its subcontractors, if any) limit segregate
or classify its employees in any way which would deprive or tend to deprive any
individual of employment opportunities or otherwise adversely affect his /her status as
an employee, because of such individual's race, color, religion, sex, age, physical
handicap or national origin. Contractor further agrees with the Owner that this
contract may be terminated by the Owner in the event there shall be a violation of any
of the provisions of this paragraph, upon notice in writing given, and all monies to
become due pursuant to any other provisions of this contract from the date of
termination shall thereafter be forfeited the contractor being entitled only to monies
expended and services performed up to and including the date of termination.
SECTION 103 AWARD AND EXECUTION OF CONTRACT
103.01 - AWARD OF CONTRACT: Award of contract will be made by the Owner, upon
the recommendation of the Department to the lowest responsible bidder meeting the
requirements of the Oklahoma "Public Competitive Bidding Act ". The award of
contracts involving the expenditure of federal funds is contingent on concurrence of
the federal agency or any other agency whose funds are being used. The award, if
made, will be within thirty (30) calendar days after the opening of proposals.
103.02 - CANCELLATION OF AWARD: The Owner reserves the right to cancel the award
of any contract at any time before the execution of said contract without any liability
against the Owner /City of Owasso.
10103 - RETURN OF PROPOSAL GUARANTIES: The guaranty deposited with bids will be
returned to unsuccessful bidders within fourteen (14) days after the Bid Opening. The
guaranty of the successful bidder will be retained until after the contract is executed
and bonds approved, after which it will be returned. The Proposal Guaranty of any
Bidder whom Owner believes to have a reasonable chance of receiving the award,
may be retained by Owner until after the contract of the successful bidder is executed
and the bonds approved.
103.04 - INSURANCE AND BONDS: The successful bidder will be required to carry such
compensation and public liability insurance as may be required under the laws of the
State of Oklahoma, and shall execute and furnish a statutory surety bond guaranteeing
that the contractor shall pay all indebtedness incurred for materials and labor furnished
in the performance of the contract in a sum equal to one hundred percent (100 %) of
the contract price. The successful bidder shall furnish a performance surety bond in the
amount of one hundred percent (100 %) of the contract guaranteeing the proper and
prompt completion of the work in accordance with the provisions of the contract and
the plans and specifications. The successful bidder shall also furnish a maintenance
bond in the amount of one hundred percent (100 %) of the contract, guaranteeing
public improvement projects for two (2) years against defective workmanship and
materials from the date of acceptance of the project. CONTRACTOR MUST USE THE
BOND FORMS SUPPLIED IN THIS DOCUMENT and MAY ATTACH SAID BOND.
The contractor (and any subcontractors) shall carry and keep in force during this
contract, policies of public liability insurance, including any contractual liability
assumed under this contract, in the minimum amounts set forth below, and workmen's
compensation and employer's liability insurance in the amounts required by law, The
contractor shall also furnish an Owner's Protective Policy in the some amounts with the
Owner as the named insured, issued by the same insurance company as the issuer of
Contractor's Liability Coverage,
Public Liability, other than automobile
Personal Injury, each person $ 100,000.00
Personal Injury, each accident $1,000,000.00
Property Damage, each person $ 100,000.00
Property Damage, each occurrence $ 100,000.00
Automobiles and Trucks• Owned Hired and Non-owned:
Personal Injury, each person $ 100,000.00
Personal Injury, each accident $1,000,000.00
Property Damage, each accident $ 100,000.00
The policy shall provide a clause stating that it cannot be canceled by the insurer
without the insurer first giving the Owner ten (10) day written notice of cancellation. The
contractor shall furnish the Owner an original and duplicate certificate of insurance at
the time contracts are prepared.
103.05 - FORFEITURE OF PROPOSAL GUARANTY: The individual, partnership, company or
corporation to whom a contract is awarded shall, within ten (10) days after such
contract is awarded, execute and deliver to the Owner the contract required under
such award, and execute and deliver all bonds required for the protection of the
Owner against the claims of every person whomsoever and against the claims of all
persons resulting from the acts or act, or the omissions or defaults of the contractor, in
such amounts as may be required by the Owner. Such bonds to be executed and
approved prior to the execution of said contract by the Owner.
Upon the failure of the bidder to execute said bonds, or any of them, and said contract
within said ten (10) days after the same is awarded, (s) he will be considered to have
abandoned said bid, and the Owner may re -let the same. By reason of the uncertainty
of the market prices of material and labor, and it being impracticable and extremely
difficult to fix the amount of damages and expenses which the Owner would be put to
by reason of said bidder's failure to execute said bonds and contracts within said ten
(10) days, the proposal guaranty accompanying the bid shall be the agreed amount of
damages which the Owner will suffer by reason of such failure upon the part of the
bidder, and shall thereupon immediately be forfeited to the Owner. The filing of a bid
under these instructions will be considered as an acceptance of this provision.
103.06 - PRELIMINARY MATTERS: Before starting construction, the Contractor shall
carefully study and compare the Project Documents and check and verify pertinent
figures therein and all applicable field measurements. Contractor shall promptly report
in writing to the Department any conflict, error, ambiguity, or discrepancy which the
Contractor may discover and shall obtain written interpretation or clarification from the
Department before proceeding with any work affected thereby.
With 10 days after the Notice to Proceed, the Contractor shall submit to the
Department for its timely review:
1. A preliminary progress schedule indicating the times (number of days or dates)
for starting and completing the various stages of the Work, including any
Milestones specified in the Project Documents;
2. A preliminary schedule of Shop Drawings and Sample submittals which will list
each required submittal and the times for submitting, reviewing, and
processing such submittal; and
3. A preliminary schedule of values for all the Work which includes quantities and
prices of items which, when added together, equal the Contract Price and
subdivides the Work into component parts in sufficient detail to serve as the
basis for progress payment during performance of the Work. Such prices will
include an appropriate amount of overhead and profit applicable to each
item of Work.
103.07 - PRECONSTRUCTION CONFERENCE: Within 20 days from Notice to Proceed, but
before any Work at the site is started, a conference attended by the Contractor,
Department, and others as appropriate will be held to establish a working
understanding among the parties as to the Work and to discuss the schedules referred
in paragraph 103.07, procedures for handling Shop Drawings and other submittals,
processing applications for payment and maintaining required records. At the present
time, the OWNER has not set aside a particular area to store materials and heavy
equipment. At the pre- construction conference, specific locations will be presented by
the Contractor for approval by the Department.
SECTION 104 SCOPE OF WORK
104.01 - INTENT OF CONTRACT: The intent of the contract is to provide for the
construction and completion in every detail of the work described. The contractor shall
furnish all labor, materials, equipment, tools, transportation, and supplies required to
complete the work in accordance with the plans, specifications, and terms of the
contract.
104.02 - ALTERATION OF PLANS OR CHARACTER OF WORK• The Owner reserves the right
to make at any time during the progress of the work, such increases or decreases in
quantities an such alterations in the details of construction, including alterations in the
grade or alignment of the road or structure or both, as may be found to be necessary
or desirable. Such increases or decreases and alterations shall not invalidate the
contract nor release the surety, and the contractor agrees to accept the work as
altered, the some as if it had been a part of the original contract.
All claims, disputes and other matters in question between Owner and Contractor
arising out of, or relating to, the Project Documents or the breach thereof are not
subject to arbitration. The Owner will be the sole judge in all claims and disputes.
104.03 - EXTRA WORK: The contractor shall perform unforeseen work, for which there is
no price included in the contract, whenever it is deemed necessary or desirable in
order to complete fully the work as contemplated. Such work shall be performed in
accordance with the specifications as directed in writing by the Department, and will
be paid for as provided under extra or force account work.
104.04 - MAINTENANCE OF TRAFFIC: The project, while undergoing improvements, shall
be kept open to all traffic by the contractor unless approved otherwise in writing by the
Department. Temporary traffic control devices shall be furnished and maintained by
the contractor. Methods of traffic control, including a traffic control plan, shall be
submitted by the Contractor for approval before construction activities begin. All traffic
control devices shall conform to the most recent Manual for Uniform Traffic Control
Devices (MUTCD).
104.05 - REMOVAL AND DISPOSAL OF STRUCTURES AND OBSTRUCTIONS: All materials,
structures, or obstructions found on the project which are not to remain in place or
which are not to be used in the new construction shall be carefully dismantled and
salvageable materials stored in accessible locations as directed by the Department.
Unless specified on the plans or in the proposal, this work will not be paid for separately
but will be included in the price bid for other items. Unless otherwise shown, materials
not considered salvageable for use by the Owner or not incorporated in the work shall
become the property of the contractor, and shall be removed from the work site in a
timely manner and disposed of by him /her.
104.06 - SITE MAINTENANCE: The work site shall be kept free from construction debris. At
the end of each work shift, the site shall be policed for objectionable debris which
could be deposited off site by wind or storm runoff. Other materials for use in the
construction of the project shall be maintained in orderly storage and protected from
elements which could hinder incorporation into the work.
104.07 - CONTROL OF STORM RUNOFF: The contractor shall take preventive measures to
minimize polluted runoff from the work site. Pollution includes, but is not limited to, silt or
mud from disturbed area, construction debris, any petroleum products, or other
objectionable materials. The contractor shall correct immediately any violation of this
paragraph under current state and local ordinances. Failure to comply may result in
shut down of all work as directed by the Department.
104.08 - FINAL CLEAN UP: Upon completion of the work and before acceptance and
final payment will be made, the contractor shall remove from the right -of -way all
machinery, equipment, surplus and discarded materials, rubbish, temporary structures
and stumps or portions of trees. Contractor shall cut all brush and weeds within the
limits of the right -of -way and shall leave the project and borrow pits in a neat condition.
Material, cleared from the right -of -way will not be considered as having been disposed
of satisfactorily. The contractor shall leave any areas or slopes, where any work is
performed, in a neat and workmanlike condition, Contractor shall repair at their own
expense and to the satisfaction of the Department, any areas, slopes, or turfing that
have been damaged by the Contractor operations.
SECTION 105 CONTROL OF WORK
M5-01 - AUTHORITY OF THE CONTRACTOR: The Contractor shall supervise, inspect, and
direct the Work competently as efficiently devoting such attention thereto and
applying such skills and expertise as may be necessary to perform the Work in
accordance with the Project Documents. Contractor shall be responsible to see that
the completed Work complies accurately with the Project Documents.
105.02 - AUTHORITY OF THE DEPARTMENT: The Department's status during construction is
to assist the Owner in answering questions which may be brought forth by the
Contractor during construction. However, final decisions will be made by the Owner.
The Department will decide all questions which may arise as to the quality and
acceptability of materials furnished and work performed and as to the rate of progress
of the work; all questions which may arise as to the interpretation of the plans and
specifications; all questions as the acceptable fulfillment of the contract on the part of
the contractor. The Department will have the authority to suspend or change the
sequence of work wholly or in part due to the failure of the contractor to correct
conditions unsafe for the workmen or the general public; for failure to carry out
provisions of the contract; for failure to carry out orders; for such periods as deemed
necessary due to the unsuitable weather; for conditions considered unsuitable for
prosecution of the work or for any other condition or reason deemed to be in the public
interest. If the contractor ignores the authority of the Department under subsection
105.01, the Department may withhold partial payments due the contractor upon due
notice in writing.
Any notice to any Contractor from the Owner relative to any part of this Contract shall
be in writing and considered delivered and the service thereof completed, when said
notice is posted, by certified or registered mail, to the said Contractor at his /her last
given address, or delivered in person to said Contractor or his /her authorized
representative on the work.
105.03 - PLANS AND WORKING DRAWINGS: The Owner shall furnish the Contractor with
digital copies of ALL Plans and Specifications at no cost to the Contractor. If hard copy
sets are required, the Contractor will be required to print those at their own expense.
Plans will show details of all structures, lines, grades, typical cross sections of the
roadway, location and design of all structures. The contractor shall keep one set of
plans available on the work at all times. The plans will be supplemented by such
working drawings as are necessary to adequately control the work. Working drawings
for structures shall be furnished by the contractor and shall consist of such detailed
plans as may be required to adequately control the work and are not included in the
plans furnished by the Owner. They shall include stress sheets, shop drawings, erection
plans, false -work plans, cofferdam plans, bending diagrams for reinforcing steel or any
other supplementary plans or similar data required of the contractor. All work drawings
must be approved by the Department and such approval shall not operate to relieve
the contractor of any of his /her responsibility under the contract for the successful
completion of the work. The contract price will include the cost of furnishing all working
drawings.
After the Awarding of Contract, the Contractor shall furnish copies of each submittal
required, along with a list of all subcontractors, telephone numbers, addresses, etc.
Exceptions will be made on an individual basis concerning submittal time frames if
manufacturer needs additional time. Generally, Notice to Proceed will be issued once
the City Attorney has approved the contract and all bond, and the submittals and list
of subcontractors have been submitted.
105.04 - CONFORMITY WITH PLANS AND SPECIFICATIONS: All work performed and all
materials furnished shall be in reasonable close conformity with the lines, grades, cross
sections dimensions and material requirements, including tolerances, shown on the
plans or indicated in the specifications.
In the event the Department finds the materials or the finished product in which the
materials are used or the work performed are not in reasonable close conformity with
the plans and specifications and have resulted in an inferior or unsatisfactory product,
the work or materials shall be removed and replaced or otherwise corrected by and at
the expense of the contractor.
105.05 - COORDINATION OF PLANS SPECIFICATIONS SUPPLEMENTAL SPECIFI CA -TIONS
AND SPECIAL PROVISIONS: These specifications, the supplemental specifications, the
plans, special provisions, and all supplementary documents are essential parts of the
contract, and a requirement occurring in one is as binding as though occurring in all.
They are intended to be complimentary and to describe and provide for a complete
work.
The contractor shall take no advantage of any apparent error or omission in the plans
or specifications. In the event the contractor discovers such an error or omission, they
shall immediately notify the Department. The Department will then make such
corrections and interpretations as may be deemed necessary for fulfilling the intent of
the plans and specifications.
105.06 - COOPERATION BY CONTRACTOR: The contractor shall give the work the
constant attention necessary to facilitate the progress thereof, and shall cooperate
With the Department, his /her inspectors, and other contractors in every way possible.
The contractor shall have on the work at all times, as his /her agent, a competent
superintendent capable of reading and thoroughly understanding the plans and
specifications and thoroughly experienced in the type of work being performed, who
shall receive instructions from the Department or his /her authorized representatives. The
superintendent shall have full authority to execute order or directions of the
Department without delay, and to promptly supply such materials, equipment, tools,
labor, and incidentals as may be required. Such superintendence shall be furnished
irrespective of the amount of work sublet.
105.07 - PROTECTION OF PROPERTY: The protection of City, State and Government
monuments, street signs and other City property is of prime importance, and if the same
be damaged, destroyed, or removed, they shall be repaired, replaced, or paid for by
the contractor. Disturbance to this property must first be approved by the agency
which controls it.
At places where the contractor's operations are adjacent to the plant of railway,
telegraph, telephone, electric, gas water, sanitary sewers, or storm sewers, damage to
which might result in expense, loss, or inconvenience, work shall not be commenced
until all arrangements for relocation or revisions have been made.
The Owner has attempted to locate all storm sewers, culverts, and buried telephone or
electrical conduits, sanitary sewers, water mains, and gas mains that might interfere
with the construction of this project. The contractor shall cooperate with the owners of
any underground or overhead utility lines in their removal and rearrangement
operations in order that these operations may progress in a reasonable manner and
duplication or rearrangement work may be reduced to a minimum and that services
rendered by those parties will not be unnecessarily interrupted. The revision and
crossings of the various types of lines shall be made as follows:
A. Storm sewers and culverts may be removed at the time of crossing or may be
adequately braced and held in position while the pipe is placed beneath them. If the
storm sewer or culvert is removed, it shall be replaced with pipe of the same type and
size as that removed and it shall be rejoined to the undisturbed line with a joint
satisfactory to the Department. Backfill over and around the storm sewer shall be
thoroughly compacted in order that no settlement will occur. The revision and crossing
shown on the drawing shall be at the expense of the contractor. In the event line other
than those shown on the drawing are encountered and fall within the standard trench
limit or within t 7' of subgrade and, in the opinion of the Department, revision of the line
is necessary for the construction of the project, the contractor will be reimbursed for the
extra cost of the crossings or revision, provided the Owner can't fix the problems
themselves.
B. All overhead and buried telephone and electrical conduits and gas mains to
be revised or crossed by the construction of this project shall be protected in
accordance with the directions of the utility company owning the conduits and /or
mains. The contractor shall notify the companies and obtain their permission before
making any crossing or revisions. In the event lines other than those shown on the
drawing are encountered, and in the opinion of the Department revision of the line is
necessary for the construction of the project, the contractor will be reimbursed for the
extra cost of the crossing or revision provided the utility can't fix the problem
themselves. Any overhead cables, buried cables, conduits or gas mains shown on
plans and damaged by the contractor shall be repaired, at his /her expense, to the
satisfaction of the Department and of the utility.
C. The contractor shall not remove any water or sanitary sewer lines except as
directed by the Department or as required by the drawing and specification, and shall
adequately brace and protect them from any damage during construction. Any
existing water main or sewer main or lateral damaged by the contractor's operations
will be repaired by the Owner's maintenance forces at the Contractors expense. The
contractor shall notify the Owner immediately after damaging any pipe.
The location of utility lines serving individual properties may or may not be shown on the
drawings. All plans have been reviewed by the respective owners of the utilities and
locations have been verified. If service lines are encountered which are not shown on
the plans or are shown in the wrong location, the contractor shall notify the owner of
the utility and the Department for relocation of the lines. If the lines are broken or
damaged from construction and were not shown or were shown erroneously, the
contractor shall not be liable for the cost of repairs.
105.08 - COOPERATION BETWEEN CONTRACTORS: The Owner reserves the right at any
time to contract for and perform other or additional work on or near the work covered
by the contract.
When separate contracts are let within the limits of any one project, each contractor
shall conduct his /her work so as to minimize interference with the progress or
completion of the work being performed by other contractors. Contractors working on
the some project shall cooperate with each other as directed.
Each contractor involved shall assume liability, financial or otherwise, in connection with
his /her contract and shall protect and save harmless the Owner from any and all
damages or claims that may arise because of inconvenience, delay or loss
experienced by him /her because of the presence and operations of other contractors
working within the limits of the some project.
The contractor shall arrange his /her work and shall place and dispose of the materials
being used so as to minimize interference with the operations of the other contractors
within the limits of the same project. The Contractor shall join their work with that of the
others in acceptable manner and shall perform it in proper sequence to that of the
others.
105.09 - CONSTRUCTION STAKES, LINES AND GRADES: Unless otherwise shown on plans,
the Contractor will set vertical and horizontal controls provided by the Consultant or
Department or shown on the construction plans. It shall be the responsibility of the
contractor to confer with the Consultant or Department and satisfy himself /herself as to
the accuracy of the controls prior to the commencement of work.
It shall also be the responsibility of the contractor to protect and maintain those controls
and to replace immediately any or all controls should they be damaged or altered in
any manner.
From these vertical and horizontal controls, the contractor shall layout and stake the
project for construction in accordance to construction plans and in a manner that is
satisfactory to the Department prior to setting forms or batterboards. From these vertical
and horizontal controls, the contractor shall provide competent personnel to layout the
project in accordance to construction plans.
105.10 - INSPECTION OF WORD Inspectors employed by the Department will be
authorized to inspect all work done and materials furnished. Such inspection may
extend to all or any part of the work and to the preparation, fabrication or
manufacture of the materials to be used. The inspector will not be authorized to alter or
waive the provisions of the contract.
All materials and each part or detail of the work shall be subject to inspection by the
Department. The Department shall be allowed access to all parts of the work and shall
be furnished with such information and assistance by the contractor as is required to
make a complete and detailed inspection.
If the Department requests it, the contractor, at any time before acceptance of the
work, shall remove or uncover such portions of the finished work as may be directed.
After examination, the contractor shall restore said portions of the work to the standard
required by the specifications. Should the work thus exposed or examined prove
acceptable, the uncovering, or removing, and the replacing of the covering or making
good of the parts removed will be paid for as extra work, but should the work so
exposed or examined prove unacceptable, the uncovering or removing, and the
replacing of covering or making good of the parts removed, will be at the contractor's
expense.
Any work done or materials used without inspection by the Owner's representative may
be ordered removed and replaced at the Contractor's expense. The Department must
be notified within twenty -four (24) hours before placement of any concrete, asphalt, or
pipe and an inspector must be present during these operations. The inspector will not
be authorized to issue instructions contrary to the plans and specifications, or to act as
foreman for the contractor.
105.11 - REMOVAL OF UNACCEPTABLE AND UNAUTHORIZED WORK: All work which does
not conform to the requirements of the contract will be considered as unacceptable.
Unacceptable work, whether the results of poor workmanship, use of defective
materials, damage through carelessness, or any other cause, shall be removed
immediately and replaced in an acceptable manner.
Work done contrary to the instructions of the Department, work done beyond the line
shown on the plans, or any extra work done without authority, will be considered as
unauthorized and will not be paid for under the provisions of the contract. Work so
done may be ordered removed or replaced at the contractor's expense.
Upon failure on the part of the contractor to comply with any order of the Department
made under the provisions of this article, the Department will have the authority to
cause unacceptable work to be remedied or removed and replaced and
unauthorized work to be removed and to deduct the costs from any monies due or to
become due to the contractor.
Any defects in workmanship or materials will be corrected by the CONTRACTOR at no
additional expense to the OWNER. Any and all adjustments called to the attention of
the CONTRACTOR by the OWNER will be corrected within a reasonable time. The term
"reasonable" will be interpreted as being within thirty (301 days or less, unless the OWNER
agrees to extend this schedule.
105.12 - LOAD RESTRICTIONS: The contractor shall comply with all legal load restrictions
in the hauling of materials on public roads beyond the limits of the project. A special
permit will not relieve the contractor of liability for damage which may result from the
moving of equipment.
The operation of equipment of such weight or so loaded as to cause damage to
structures or the roadway or to any other type of construction will not be permitted.
Hauling of materials over the base course or surface course under construction shall be
limited as directed. No loads will be permitted on a concrete pavement, base or
structure before the expiration of the curing period. The contractor shall be responsible
for all damage done by his /her hauling equipment.
105.13 - MAINTENANCE DURING CONSTRUCTION: The contractor shall maintain the work
during construction and until the project is accepted. This maintenance shall constitute
continuous and effective work prosecuted day by day, with adequate equipment and
forces to the end that the construction will be kept in satisfactory condition at all times.
All cost of maintenance work during construction and before the project is accepted
shall be included in the unit prices bid on the various pay items and the contractor will
not be paid an additional amount for such work.
105.14 - FAILURE TO MAINTAIN CONSTRUCTION: If the contractor, at any time, fails to
comply with the provisions of maintenance, the Department will immediately notify the
contractor of such non - compliance. If the contractor fails to remedy unsatisfactory
maintenance within 24 hours after receipt of such notice, the Department may
immediately proceed to maintain the project, and the entire cost of this maintenance
will be deducted from monies due or to become due the contractor on this contract.
105.15 - FINAL INSPECTION: Upon due notice from the contractor of presumptive
completion of the entire project, the Department will make an inspection with the
contractor. If all construction provided for and contemplated by the contract is found
completed to his /her satisfaction, that inspection shall constitute the final inspection.
If, however, the inspection discloses any work, in whole or in part, as being
unsatisfactory, the Department will give the contractor the necessary instructions for
correction of same, and the contractor shall immediately comply with and execute
such instructions. Upon correction of the work, another inspection will be made which
shall constitute the final inspection provided the work has been satisfactorily
completed.
SECTION 106 CONTROL OF MATERIAL
106,01 - SOURCE OF SUPPLY AND QUALITY REQUIREMENTS• The materials used on the
work shall meet all quality requirements of the contract. In order to expedite the
inspection and testing of materials, the contractor shall notify the Department of his /her
proposed sources of materials prior to delivery. At the option of the Department,
materials may be approved at the source of supply before delivery is started. If it is
found after trial that sources of supply for previously approved materials do not
produce specified products, the contractor shall furnish materials from other sources.
106,02 - SAMPLES. TESTS, CITED SPECIFICATIONS: All materials will be inspected, tested
and accepted by the Department before incorporation in the work. Any work in which
untested and unaccepted materials are used without approval or written permission of
the Department shall be performed at the contractor's risk and may be considered as
unacceptable and unauthorized.
All materials required to be tested by a private laboratory shall be approved by the
Department. Reports of such tests shall be forwarded to the Department.
106,03 - PLANT INSPECTION: The Department may undertake the inspection of materials
at the source. In the event plant inspection is undertaken, the following conditions shall
be met:
A. The Department shall have the cooperation and assistance of the contractor
and the producer with whom (s)he has contracted for materials.
B. The Department shall have full entry at all times to such parts of the plant as
may concern the manufacture or production of the materials being furnished.
C. If required by the Department, the contractor shall arrange for an approved
building for the use of the inspector, such building to be located conveniently near the
plant, independent of any building used by the material producer.
D. Adequate safety measures shall be provided and maintained.
It is understood that the Owner reserves the right to retest all materials prior to
incorporation into the work which have been tested and accepted at the source of
supply after the some have been developed and to reject all materials which, when
retested, do not meet the requirements of these specifications.
106.04 - UNACCEPTABLE MATERIALS: All materials not conforming to the requirements of
the specification shall be considered as unacceptable and all such materials will be
rejected and shall be removed immediately from the site of the work unless otherwise
instructed by the Department. No rejected material, the defects of which have not
been corrected, shall be used until approval has been given.
SECTION 107 LEGAL RELATIONS AND RESPONSIBILITY TO PUBLIC
107.01 - LAWS TO BE OBSERVED: The contractor shall keep fully informed of all Federal
and State laws, all local laws, ordinances, and regulations and all orders and decrees of
bodies or tribunals having any jurisdiction or authority, which in any manner may affect
those engaged or employed on the work, or which in any way affect the conduct of
the work. The Contractor shall at all times observe and comply with all such laws,
ordinances, regulations, orders and decrees; and shall protect and indemnify the
Owner and its representatives against any claim or liability arising from or based on the
violation of any such law, ordinance, regulations, order, or decree, whether by
himself /herself or his /her employees.
107.02 - PATENTED DEVICES. MATERIALS AND PROCESSES: If the contractor employs any
design, device, material, or process covered by letters of patent or copyright, they shall
provide for such use by suitable legal agreement with the patentee or owner. The
contractor and the surety shall indemnify and save harmless the Owner, any affected
third party from any and all claims for infringement by reason of the use of any such
patented design, device, material, or process, or any trademark or copyright, and shall
indemnify the Owner for any costs, expenses, and damages which it may be obliged to
pay by reason of any infringement, at any time during the prosecution or after the
completion of the work.
107.03 - PUBLIC CONVENIENCE AND SAFETY: The contractor shall comply with all
applicable Federal, State, and local laws governing safety, health and sanitation. The
contractor shall provide all safeguards, safety devices and protective equipment and
take any other needed actions, on his /her own responsibility or as the Department may
determine, reasonably necessary to protect property in connection with the
performance of the work covered by the contract.
Materials stored upon the roadway shall be so placed and the work shall, at all times,
be so conducted as to cause no greater obstruction to the traveling public than is
considered necessary by the Department.
107.04 - USE OF EXPLOSIVES: When the use of explosives is necessary for the prosecution
of the work, the contractor shall exercise the utmost care not to endanger life or
property, including new work. The contractor shall be responsible for all damage
resulting from the use of explosives.
In handling explosives used during the construction of the project, the contractor shall
adhere to all Federal and State laws and City ordinances regulating the purchase,
transportation, storage, handling and use of such explosives. No blasting shall be done
without the approval of the Department.
107.05 - CONTRACTOR'S RESPONSIBILITY FOR WORK: The performance of the contract
and the work, as well as the full dollar amount of the contract, is at the risk of the
contractor. The contractor shall take all responsibility of the work, and shall bear all
losses from any cause whatsoever, including, but not limited to, losses resulting because
of the amount or character of the work, or because the nature of the land in or on
which the work is done is different from what is assumed or expected, or on account of
the weather, floods, fire, windstorm, or other actions of the elements, or any cause or
causes whatsoever for which the Owner is not responsible.
If the work or any part or parts thereof is destroyed or damaged from any of the
aforesaid causes prior to Owner's final acceptance of same, the contractor, at
contractor's expense, shall restore the some or remedy the damage.
The Consultant or Department will provide necessary datum to begin construction,
however, it shall be the responsibility of the Contractor to provide all grade stakes, etc.
along with any surveying needed to produce a finished product. The Contractor will be
responsible for supplying copies of all field notes gathered in determining grades, etc.
during the construction of this project.
SECTION 108 PROSECUTION AND PROGRESS
108.01 - ASSIGNMENT AND SUBLETTING OF CONTRACT:
A. The contractor shall give his /her personal attention to the fulfillment of this
contract, and shall not let, assign, or transfer it or his /his right, title, or interest in or to the
same or any part thereof, by attorney or otherwise, or sublet any part of the work to any
other person without the previous consent of the Owner in writing.
B. Should any subcontractor fail to perform in a satisfactory manner the work
undertaken by him /her, his /her subcontract shall be immediately terminated by the
contractor upon notice from the Owner. The contractor shall be as fully responsible to
the Owner for the acts and omissions of persons directly employed by them, as (s)he is
for the acts and omissions of persons directly employed by him /her. Nothing contained
in these Project Documents shall create any contractual relationship between any
subcontractor and the Owner.
108.02 - TIME AND PROGRESS:
A. The work shall be commenced on or after the date of the Notice to Proceed
from the Owner. The contractor agrees that the work shall be prosecuted regularly,
diligently, and uninterruptedly at a uniform rate of progress so as to insure completion
within the number of days stated in the Bid Proposal. It is expressly understood and
agreed that the said time for the completion of the work described herein is a
reasonable time for the completion of the same.
B. The contractor is required to furnish the Department with progress schedules,
in a format approved by the Department, setting forth in detail the procedure (s)he
proposes to follow, and giving the dates on which (s)he expects to start and to
complete separate portions of the work. If at any time, in the opinion of the
Department, proper progress is not being maintained, such changes shall be made in
the schedule of operations which will satisfy the Department that the work will be
completed within the period stated in the proposal.
C. Except as otherwise required for the safety or protection of persons or the
Work or property at the site or adjacent thereto, and except as otherwise stated in the
Project Documents, all Work shall be performed during regular working hours, and the
Contractor will not permit overtime work or the performance of Work on Saturday,
Sunday, or any legal holiday without the Owner's written consent (which will not be
unreasonably withheld) given after prior written notice to the Engineer. The Contractor
Is to compensate the Owner for any charges Incurred by the Owner for the Inspection of
the Work outside regular business hours.
D. If the contractor shall fail to complete the work within the specified, then the
contractor agrees to pay to the Owner, not as penalty, but as liquidated damages for
such breach of contract, the sum specified in the Agreement for each day of failure to
complete the work after the specified time set forth in the Bid Proposal. The said
amount is fixed and agreed upon because of the impracticability and extreme
difficulty of fixing and ascertaining the actual damage the Owner would in such event
sustain.
E. It is further agreed that time is of the essence of each and every portion of
this contract and the specifications wherein a definite and certain time is fixed for the
performance of any act whatsoever; and where under the contract an allowance of
additional time for the completion of any work is made, the new time fixed by such
extension shall be of the essence of this contract.
F. Should the contractor be delayed in the final completion of the work by any
act or neglect of the Owner or Consultant, or of any employees of either, or by strikes,
injunctions, fire, or other cause or causes outside of and beyond the control of the
contractor and which, in the opinion of the Department, could have been neither
anticipated nor avoided, then an extension of time sufficient to compensate for the
delay, as determined by the Department, shall be granted by the Owner, provided,
however, that the contractor shall give the Owner and the Department notice in writing
of the cause of the delay in each case within ten (10) days after the delay.
G. Time extensions may be granted for unusually inclement weather occurring
more often than anticipated at the project location during any given month.
Anticipated weather delays (days) included in the contract period at time of award
are based on the following:
Monthly Anticipated Adverse Weather Delay
Work Days Based on Five (5) Day Work Week
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
10 6 8 6 6 4 3 3 6 5 3 6
The contractors progress schedule must include these anticipated adverse weather
delays in all weather - dependent activities. Time extensions to the contract period will
be granted only under the following conditions.
The delay has been documented with Owner in a timely manner and
Owner agrees that the delay actually occurred, and
2. The delay affects work in progress and actually causes a delay in
project performance.
H. Extensions of time will not be granted for delays caused by inadequate or
insufficient construction force or the failure of the contractor to place orders for
equipment or materials a sufficient time in advance to insure delivery when needed.
Any extension of time by the Owner shall not release the contractor and surety herein
from the payment of liquidated damages for a period of time not included in the
original contract or the time extension as herein provided.
I. Failure to complete project within specified time, as set forth in this contract,
may be grounds for disqualification for future consideration for contracts with the City
of Owasso.
108.03 - CHARACTER OF WORKERS, METHODS AND EQUIPMENT: The contractor shall at
all times employ sufficient labor and equipment for prosecuting the several classes of
work to full completion in the manner and time required by these specifications.
All workers shall have sufficient skill and experience to perform properly the work
assigned to them. Workers engaged in special work or skilled work shall have sufficient
experiences in such work and in the operation of the equipment required to perform all
work properly and satisfactorily.
Any person employed by the contractor or by any subcontractor who does not perform
his /her work in a proper and skillful manner or is intemperate or disorderly shall, at the
written request of the Department, be removed forthwith by the contractor or
subcontractor employing such person, and shall not be employed again in any portion
of the work without the approval of the Department.
Should the contractor fail to remove such person or persons as required above, or fail to
furnish suitable and sufficient personnel for the proper prosecution of the work, the
Department may suspend the work by written notice until such orders are complied
with.
108.04 - LIMITATION OF OPERATIONS: The contractor shall conduct the work at all times
in such a manner and sequence to the satisfaction of the Department. (S)he shall not
open up work to the prejudice or detriment of work already started. The Department
may require the contractor to finish a section on which work is in progress before work is
started on any additional sections if the opening of such section is in the public interest
or welfare.
108.05 - CONTRACTOR'S RIGHT OF PROTEST: If the contractor considers any work
demanded of him /her to be outside the requirements of the contract, or considers any
record or ruling of the Department to be unfair, (s)he shall, immediately upon such work
being demanded or such record or ruling being made, ask for written instructions or
decisions, whereupon (s)he shall proceed without delay to perform the work or to
conform to the record or ruling. Within ten (10) days after the date of receipt of written
instructions or decisions, (s)he shall file a written protest with the Department, stating
clearly and in detail the basis of his /her objections. Except for such protest and
objections as are made of record in the manner herein specified and within the time
stated, the records, rulings, instructions, or decision of the Department shall be final and
conclusive.
108.06 - RIGHT OF OWNER TO TERMINATE CONTRACT If the work to be done under this
contract shall be abandoned by the contractor, or if this contract shall be assigned by
him /her otherwise than as herein provided, or if the contractor should be adjudged as
bankrupt, or if a general assignment of his /her assets be made for the benefit of his
creditors, or a receiver should be appointed for the contractor or any of his /her
property: or if at any time the Department shall certify in writing that the performance
of the work under this contract is being unnecessarily delayed, or that the contractor is
willfully violating any of the conditions or covenants of this contract or the specifications
therefore, or that (s)he is executing the some in bad faith or otherwise not in
accordance with the terms of this contract; or if the work be not substantially
completed within the time named for its completion, or within the time to which such
completion date may be extended then the Owner may serve written notice upon the
contractor and his /her surety of said Owner's intention to terminate this contract, and
unless within five (5) days after the serving of such notice upon the contractor a
satisfactory arrangement is made for the continuance thereof, this contract shall cease
and terminate. In the event of such termination, the Owner shall immediately serve
notice thereof upon the surety and contractor, and the surety shall have the right to
take over and complete the work, provided, however, that if the surety does not
commence performance thereof within thirty (30) days from the date of said notice of
termination, the Owner may take over the work and prosecute same to completion, by
contract, or otherwise for the account and at the expense of the contractor, and the
contractor and his /her surety shall be liable to the Owner for any and all cost sustained
by the Owner by reason of such prosecution and completion. In such event the Owner
may take possession of, and utilize in completing the work, all such materials,
equipment, tools and plant as may be on the site of the work and necessary therefore.
108.07 - FINAL ACCEPTANCE: It shall be the duty of the Department to determine when
the work is completed and the contract fulfilled, and to recommend its acceptance by
the Owner. The work therein specified to be performed shall not be considered finally
accepted until all the work has been accepted by the City of Owasso and /or Owasso
Public Works Authority.
SECTION 109 MEASUREMENT AND PAYMENT
109.01 - PAYMENT FOR CONTRACTOR'S PLANT AND MISCELLANEOUS ITEMS: For
providing plant, tools, and equipment; for furnishing, erecting, maintaining and
removing the construction plant, construction roads, camps, sanitary convenience,
temporary water supply, de- watering and other temporary works; for furnishing
insurance, bonds, drawings, records, payment of fees, defense of suits, and any all
incidental requirements, whether or not they are enumerated in this paragraph, the
contractor shall receive no direct payment. Compensation for them shall be
considered as having been included in the prices stipulated for the bid items, the
payment for which, calculated in the manner specified, shall constitute the total
compensation due contractor for the performance of this contract.
109.02 - METHOD OF MEASUREMENT AND BASIS OF PAYMENT FOR ITEMS OF WORK: The
contractor shall be paid for all work performed under the contract based on the
Department's computations of as -built quantities and the contractor's unit price or lump
sum per bid item. This payment shall be full compensation for furnishing all supplies,
materials, tools, equipment, transportation, and labor required to do the work; for all loss
or damage, because of the nature of the work, from the action of the elements or from
any unforeseen obstruction or difficulty which may be encountered in the prosecution
of the work, and for which payment is not specifically provided; for all expenses
incurred by or because of any suspension or discontinuance of all or any part of the
work; and for well and faithfully completing the work according to the Project
Documents and the requirements of the Department.
109.03 - PAYMENTS: If the work is progressing in a satisfactory manner the Contractor
shall prepare an estimate for partial payment per EXHIBIT "B" deadlines of the work
completed, provided said payment is not less than $1,000.00. An estimate for partial
payment shall include items actually incorporated in the work. The Owner will retain
ten percent (10 %) of the amount due until in excess of fifty percent (50 %) of the
contract has been completed. At that time, Owner shall pay an amount sufficient to
increase total payments to ninety -five (95 %) of the contract price until the final
completion and acceptance of all work included in this contract. Partial payment
does not constitute acceptance of that portion of the work.
Owner has complete responsibility for payment review and approval during
construction. The Contractor's application for progress payments will be made on the
form presented as Exhibit "A" of the Agreement and they will be submitted in
accordance with the payment schedule presented as Exhibit "B" of the Agreement.
When the work has been completed, the Department shall carefully measure and
determine the as -built quantities of each class of work as shown in the schedule of bid
items and such extra work performed by order of the Department. The aggregate cost
of the work done and the materials furnished shall constitute the amount due for the
completed work. All prior estimates and payments shall be subject to correction in the
final estimate and payment.
109.04- EXTRA WORK:
A. When and as ordered in writing by the Department, the contractor shall do
any work or furnish any materials which cannot reasonably be classified under any of
the items of the contract but which may be found necessary in order to carry out and
complete more fully the work herein agreed to be done and performed; and the
contractor hereby agrees to accept, as full compensation for such extra work, lump
sums or unit prices agreed upon in writing before said work is commenced.
B. Whenever, in the judgment of the Department, it is impracticable because of
the nature of the work or for any other reason to agree upon lump sums or unit prices,
the extra work and materials shall be paid for at actual necessary cost as determined
by the Department, plus fifteen percent (15 %), which fifteen percent (15 %) is hereby
understood and agreed to Include all cost of general superintendence, general
expense, overhead, and profit. The actual necessary cost will include expenditures for
material, labor, foremen, insurance, bond premiums, social security, and supplies
furnished by the contractor, and a rental allowance for equipment, where required, to
be agreed upon in writing before the work is begun, but will, in no case, include any
allowance for office expense, general superintendence or other general expense.
C. The contractor shall, on or before the tenth day of the month succeeding
that in which any extra work shall have been performed, file with the Department an
account giving the itemized cost of such extra work, and shall give the Department
access to all accounts, bills, and vouchers relating thereto. In case the contractor fails
to file, within the time above mentioned, such accounts for extra work, (s)he will be
deemed to have performed such extra work without charge and shall be entitled to no
compensation therefore.
D. The contractor shall file with the Department, certified lists in duplicate, of any
equipment and the schedule of pay rates for common and semi- skilled labor and
operators of various classes which are intended to be used in performing the work
covered by this contract. These rates shall be subject to approval of the Department
for computation of extra work as mentioned above, however, if the contractor fails to
file these lists with the Department prior to starting any work covered by contract, then
the Department's computations shall be based on average wages and rates paid on
City work.
109.05 - PAYMENT OR ACCEPTANCE NOT A WAIVER BY OWNER: Neither acceptance by
the Owner or the Department, or any employee of either, nor any order by the Owner
for payment of money, or the payment thereof, nor any taking of possession by Owner,
nor the granting of any extension of time, shall operate as a waiver of any rights or
powers of Owner hereunder, and in the event that after the work hereunder has been
accepted and final payment made, it should be discovered that any part of this
contract has not been fully performed or has been done in a faulty or improper
manner, the contractor shall immediately remedy such defect, or in the event of
neglect to do so within a reasonable time after notice thereof, shall be liable for the
damage caused thereby, as Owner may elect. The acceptance of the work or final
payment therefore shall be no bar to suit against the contractor or surety, or both.
109.06 - CONTRACTOR'S OBLIGATION AFTER ACCEPTANCE: Contractor further agrees
without cost other than is specially provided for in this contract, at any and all times
during the guaranty period following the completion and final acceptance of the work
embraced in this contract, without notice from Owner, to refill all trenches or ditches
that may sink or settle: and to repair all breaks or failures that may occur in the
construction work due to defective material or workmanship; and to indemnify, save
harmless and defend Owner from any and all suits and actions of every description
brought against the Owner for, or on account of injuries or damages alleged to have
been received or sustained by any party or parties by reason of, or arising out of the
failure of contractor to refill all trenches or ditches; and to repair all breaks or failures of
said construction work, which said injuries or damages are alleged to have been
received during the guaranty period from the final acceptance of the work hereunder:
and to pay any and all judgments that might be rendered against the Owner in any
suits and actions, together with such expenses or attorney's fees expended or incurred
by the Owner in the defense thereof.
IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate,
One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER.
All portions of the Project Documents have been signed by OWNER and CONTRACTOR.
This Agreement will be effective on June 15 2021
OWNER:
CONTRACTOR:
By By —
Bill Bush, Mayor
(SEAL) (SEAL)
ATTEST:
Juliann M. Stevens, City Clerk
Title
APPROVED AS TO FORM & CONTENT:
Julie Trout Lombardi, City Attorney
Address for giving notices:
200 S. Main
Owasso. OK 74055
Title
SECTION 8 • CERTIFICATE OF NON DISCRIMINATION
In connection with the performance of work under this contract, the CONTRACTOR
agrees as follows:
A. The CONTRACTOR agrees not to discriminate against any employee or
applicant for employment because of race, creed, color, sex, national origin,
or ancestry. The CONTRACTOR shall take affirmative action to insure that
employees are treated without regard to their race, creed, color, sex,
national origin, or ancestry. Such actions shall include, but not be limited to
the following: employment, upgrading, demotion or transfer, recruiting or
recruitment, advertising, layoff, or termination, rates of pay or other forms of
compensation and selection for training, including apprenticeship. The
CONTRACTOR and Subcontractor shall agree to post in a conspicuous place,
available to employees and applicants for employment, notices to be
provided by the City of Owasso setting forth provisions in this section.
B. In the event of the CONTRACTOR's non - compliance with this non-
discrimination clause, the contract may be canceled or terminated by the
CITY OF OWASSO. The CONTRACTOR may be declared by the CITY OF
OWASSO ineligible for further contracts with the said agency until satisfactory
proof of intent to comply shall be made by the CONTRACTOR.
C. The CONTRACTOR agrees to include this non - discrimination clause in any
subcontracts connected with the performooemsif this agreement.
I have read the above stated clause and
Clinton W. Redwine, President
ATT
Paft,'Deriblisweiler, Corp Secretary
DATE: JunA 3rd 9021
SECTION 6 — NON COLLUSION BID AFFIDAVIT
A. For the purpose of competitive bids, I certify:
I . I am the duly authorized agent of MagnUm Construction. Inc , the bidder submitting
the competitive bid which is attached to this statement, for the purpose of certifying the
facts pertaining to the existence of collusion among bidders and between bidders and state
officials or employees, as well as facts pertaining to the giving or offering of things of value to
government personnel in return for special consideration in the letting of any contract
pursuant to the bid to which this statement is attached;
2. 1 am fully aware of the facts and circumstances surrounding the making of the bid to which
this statement is attached and have been personally and directly involved in the
proceedings leading to the submission of such bid: and
3. Neither the bidder nor anyone subject to the bidder's direction or control has been a party:
a. to any collusion among bidders in restraint of freedom of competition by agreement to
bid at a fixed price or 10 refrain from bidding,
b. to any collusion with any state /municipal official or employee as to quantity, quality or
price in the prospective contract, or as to any other terms of such prospective contract,
c. In any discussion between bidders and any state official concerning exchange of money
or other thing of value for special consideration in the lettering of a contract, nor
d. to any collusion with any state agency or political subdivision official or employee as to
create a sole- source acquisition in contradiction to Section 85.459.1 of Title 74
B. I certify, if awarded the contract, whether competitively bid or not, neither the contractor
nor anyone subject to the contractor's direction or control has paid, given or donated or
agreed to pay, give or donate to any officer or employee of the State of Oklahoma or the
City of Owasso any money or other thing of value, eiqrindire ctly in procuring
the contract to which this statement is attached.
I am the agent authorized by the bidder to submit the Non it a d aLch.d bid.
W. Redwine, President
STATE OF Oklahoma
COUNTY OF
Subsc 1 and sworn before me this 3rd day of June 209
Commission# MISTINEUFELD
Expiration: PUBLIC- STATE OF OKLAHOMA
EXPIRES APRIL 07,2022
COMMISSION #14003326
A. BUSINESS RELATIONSHIP AFFIDAVIT
STATE OF Oklahoma )
SS
COUNTY OF Tulsa )
r inton W_ Redwine , of lawful age, being first duly sworn, on
oath says that (s) he is the agent authorized by the bidder to submit the attached bid.
Affiant further states that the nature of any partnership, joint venture, or other business
relationship presently in effect or which existed within one (1) year prior to the date of
this statement with the Owner, Department, Consultant, or other party to the project is
as follows:
None
Affiant further states that any such business relationship presently in effect or which
existed within one (1) year prior to the date of this statement between any officer or
director of the bidding company and any officer or director of the Owner, Department,
Consultant, or other party to the project is as follows:
None
Affiant further states that the names of all persons having any such business
relationships and the position they hold with their respective companies or firms are as
follows:
None
(If none of the business relationships
state.)
Name
affiant should so
Subscribed and sworn to before me this 3rd day of .tune , 2021 _.
MIS
TI NOTARY PUBLIC• STATEOFOKLAHOMA NEUFELD
(SEAL)
MY COMMISS)QN EXPIRES APRIL 07, 2022
COMMISSIONC4003326
My Commission Expires:
TO: The Honorable Mayor and City Council
FROM: Roger Stevens
Public Works Director
SUBJECT: Interlocal Agreement —North 137th East Avenue Service Road Extension
DATE: June 11, 2021
BACKGROUND:
During the June 1, 2021, staff presentation to the City Council to award the construction bid for
the North 137th East Avenue Service Road Extension from Highway 20 to East 118th Street North,
staff advised that an agreement with Tulsa County would be forthcoming for installation of the
asphalt portion of the project.
AGREEMENT:
In order to formalize responsibilities an Agreement has been drafted with Tulsa Board of County
Commissioners that includes the following:
• The County is responsible to install the aphalt pavement, on the subgrade provided by
others located on North 137th East Avenue Service Road Extension,
The City and others shall provide all the necessary easements, and traffic control and
materials used for the project. County has no obligations to provide any materials.
• The County shal provide the necessary labor and equipment to complete the project.
It is also important to mention, staff will propose to purchase the aphalt material needed for this
project to City Council at a future meeting.
RECOMMENDATION:
Staff recommends approval of the Interlocal Agreement
Board of County Commissioners for the North 137th East
authorization to execute all necessary documents.
ATTACHMENTS:
Agreement
Site Map
between City of Owasso and Tulsa
Avenue Service Road Extension and
EXTENSION
THIS AGREEMENT, by and between the Board of County Commissioners hereinafter
called "County" and the City of Owasso, Oklahoma, hereinafter called "City ".
WITNESSETH:
WHEREAS, by virtue of 69 O.S., 1981, Section 1903, the Board of County Commissioners
is authorized to enter into Agreements with municipalities to construct, improve, and
repair any of the streets of such municipalities, and;
WHEREAS, the County is desirous of participating in projects and the provision of services
mutually advantageous to the County and other units of government;
THEREFORE, in consideration of the covenants and conditions hereinafter contained, the
parties hereto agree as follows:
1. Subject to annual fiscal appropriations, the duration of this Agreement shall be from
the date of execution of this Agreement until the project is complete.
2. The purpose of this Agreement shall be to provide asphalt installation as agreed
upon by the City and the County, on the subgrade located on North 137th East Avenue
Service Road Extension.
3. The City and others shall provide all the necessary easements, and traffic control and
materials used for the project. County has no obligations to provide any materials.
4. The County shall provide the necessary labor and equipment to complete the project.
5. This Agreement shall be effective from and after the date of execution hereof and is
intended only for the purpose described in Section 2 above.
6. The rights, duties, and obligations under or arising from this Agreement shall not be
assigned by either party hereto without the express written consent of the other.
Approved by the Owasso City Council on the 15th day of June, 2021.
ATTEST:
Juliann M. Stevens, City Clerk
APPROVED AS TO FORM:
M
Julie Lombardi, City Attorney
Fain
CITY OF OWASSO, OKLAHOMA
Bill Bush, Mayor
Approved by
ATTEST:
the Board of County Commissioners on the day of
2021.
Michael Willis, County Clerk
APPROVED AS TO FORM:
go
Asst. District Attorney
BOARD OF COUNTY COMMISSIONERS
OF THE COUNTY OF TULSA
32
Stan Sallee, Chairman
North 137th East Avenue Service Road Extension
TO: The Honorable Mayor and City Council
FROM: Chelsea Levo Feary, CEcD
Director of Economic Development
SUBJECT: Resolution 2021 -10, Amendment to Owasso Tax Increment Financing District No. 1
Policy Guide
DATE: June 11, 2021
BACKGROUND:
On April 4, 2017, the Owasso City Council approved Resolution 2017 -01, approving the Policy
Guide for the implementation of the Owasso Redbud District Project Plan and District No. 1 and
the formula for determining the sales tax increments generated from the Increment District. The
purpose of the Project Plan is to help the City achieve development objectives by authorizing
the appropriate and necessary public support and assistance for development while enhancing
the area.
Development areas qualified to utilize TIF are by definition, "unproductive, undeveloped,
underdeveloped, or blighted." Owasso's downtown area met this definition. City Council's
action to implement the Redbud District Project Plan and Increment District No. 1 was
instrumental in launching the area toward redeveloping and revitalizing Owasso's downtown.
Since approval of the Tax Increment Finance (TIF), two local developers have invested over $16
million, existing businesses have experienced increased revenues, and the City constructed a
$2.3 million festival park creating a space for events, gatherings, recreation, and more.
In the past eighteen (18) months, interest in development in the Redbud District has
decelerated. Due to the public health emergency posed by the spread of COVID -19
throughout Oklahoma and the countermeasures and restrictions put in place to manage that
emergency, developers, and development projects have experienced delays. Additionally, the
construction of Redbud Festival Park has also contributed to those delays in development
projects.
PROPOSED RESOLUTION FOR AMENDING THE PROJECT PLAN:
In the interest of continuing to attract development projects in Owasso's Redbud District, it
would be consistent with the purpose and objectives of the Owasso Redbud District Project Plan
to extend the dates of completion of construction relevant to Development Project Assistance in
Section III(A) (5) of the Policy Guide by a period of two (2) years to account for these delays and
to promote the continued implementation of the Project Plan and development within the
Project Area. Section Four of Resolution 2017 -01, approving the project plan, granted City staff
authority to take necessary or appropriate actions, including minor amendments and revisions to
the Policy Guide for City Council approval.
The two -year extensions are proposed in the attached Resolution. For projects completed by
June 30, 2023, (currently June 30, 2021,) the maximum amount of assistance in development
financing that the developer may receive is 1217o of hard costs of the construction of
improvements on the developer's property. For projects completed between July 1, 2023
(currently July 1, 2021) and June 30, 2027, (currently June 30, 2025) the maximum amount of
Amendment TIF
Page 2
assistance in development financing that the developer may receive is 10% of hard costs of the
construction of improvements on the developer's property. For projects completed between
July 1, 2027, (currently July 1, 2025) and June 30, 2031, (currently June 30, 2029) the maximum
amount of assistance in development financing that the developer may receive is 8% of hard
costs of the construction of improvements on the developer's property. For projects completed
after June 30, 2031, (currently June 30, 2029) through the end of the life of the Increment District,
the maximum amount of assistance in development financing that the developer may receive is
6% of hard costs of the construction of improvements on the developer's property. The issuance
of a Certificate of Occupancy by the City shall determine project completion.
Project
Completion
iUF;e o_o21ono l
June 30, 2023
.o,.,e 3^2^=3
Re , ao ms^ - 2929
June 30, 2031
End of
Increment District
June 30, 2027
Percentage of
Construction Costs
12%
10%
8%
6%
CENTER FOR ECONOMIC DEVELOPMENT LAW (CEDL):
This amendment was presented to the City Council for discussion during the June Worksession.
Based on Councilor inquiry, staff consulted with CEDL, the firm who worked with City staff to draft
the legal documentation to establish Owasso's Increment District No. 1. Their recommendation
for the most positive impact on development following hardships incurred by the COVID -19
pandemic is to advance all project completion dates by two years.
ATTACHMENTS:
Resolution 2021 -10
Resolution 2017 -01
Owasso Redbud District and Increment District No. 1 Policy Guide
CITY OF OWASSO
RESOLUTION 2021 -10
A RESOLUTION OF THE CITY OF OWASSO, OKLAHOMA, APPROVING AN
AMENDMENT TO THE POLICY GUIDE FOR IMPLEMENTATION OF THE OWASSO REDBUD
DISTRICT PROJECT PLAN AND INCREMENT DISTRICT NO. 1, CITY OF OWASSO
WHEREAS, the City of Owasso, Oklahoma ( "City "), pursuant to the Oklahoma Local
Development Act, 62 O.S. §850, of seq. ( "Act "), adopted Ordinance 1093, effective December
20, 2016, approving the Owasso Redbud District Project Plan ( "Project Plan ") and establishing
Increment District No. 1, City of Owasso, a sales tax and ad valorem increment district
( "Increment District "); and
WHEREAS, the purpose of the Project Plan is to help the City achieve its development
objectives by authorizing the appropriate and necessary public support and assistance for the
development and enhancement of the area surrounding Main Street, known as the Redbud
District ( "Project Area "), as a special and unique place within Owasso, a place to live, work,
shop, and play; and
WHEREAS, the Project Plan supports the City's efforts to achieve its development
objectives, improve the quality of life for its citizens, stimulate private investment, and enhance
the tax base, thereby making possible investment that would be difficult without the adoption of
the Project Plan and the apportionment of incremental ad valorem and sales tax revenues; and
WHEREAS, the Project Plan authorizes the allocation of incremental revenues to an
apportionment fund to be used to pay authorized Project Costs, including public infrastructure,
facilities, and improvements, and assistance in development financing; and
WHEREAS, in order to provide guidance regarding the allocation of assistance in
development financing authorized by the Project Plan, the City approved Resolution 2017 -01 on
April 4, 2017, adopting the Policy Guide for the implementation of the Project Plan and
Increment District No. 1; and
WHEREAS, the Policy Guide details the procedures and requirements for providing
assistance in development financing through three categories of such assistance, including
Development Project Assistance, Small Business Enhancements, and Employment generation
Assistance (all as defined in the Policy Guide); and
WHEREAS, the Policy Guide explains that financial assistance under the Development
Project Assistance category may be available at varying levels for projects, depending on the
amount of construction costs, based on the date of completion of such projects; and
WHEREAS, the Policy Guide in Section III(A) (5) specifically states the following:
1. For projects completed by June 30, 2021, the maximum amount of assistance
in development financing that a developer may receive is 12% of hard costs
of construction of improvements on such developer's property.
2. For projects completed between July 1, 2021 and June 30, 2025, the
maximum amount of assistance in development financing that a developer
may receive is 10% of hard costs of construction of improvements on such
developer's property.
1
3. For projects completed between July 1, 2025 and June 30, 2029, the amount
of assistance in development financing that a developer may receive is 8% of
hard costs of construction of improvements on such developer's property.
4. For projects completed after June 30, 2029 through the end of the life of
Increment District No. 1, the amount of assistance in development financing
that a developer may receive is 6% of hard costs of construction of
improvements on such developer's property.
WHEREAS, many developers within the Project Area have experienced delays due to the
public health emergency posed by the spread of COVID -19 throughout Oklahoma and the
countermeasures and restrictions put in place in order to manage that emergency; and
WHEREAS, the construction of Redbud Festival Park within the Project Area has also
contributed to delays in development projects immediately surrounding it; and
WHEREAS, it is appropriate to extend the dates of completion of construction relevant to
Development Project Assistance in Section III(A)(5) of the Policy Guide by a period of two years
to account for these delays and to promote the continued implementation of the Project Plan
and development within the Project Area; and
WHEREAS, the City hereby finds that the amendment to the Policy Guide contained in
Section One of this Resolution immediately below is appropriate, desirable, should be approved
and utilized by City staff for the continued implementation of the Project Plan and Increment
District No. 1.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF OWASSO, THAT:
Section One: Section III (A) (5) of the Policy Guide is hereby amended to read as follows:
For projects completed by June 30, 2023, the maximum amount of assistance in
development financing that the developer may receive is 12% of hard costs of
the construction of improvements on the developer's property. For projects
completed between July 1, 2023 and June 30, 2027, the maximum amount of
assistance in development financing that the developer may receive is 10% of
hard costs of the construction of improvements on the developer's property. For
projects completed between July 1, 2027 and June 30, 2031, the maximum
amount of assistance in development financing that the developer may receive
is 8% of hard costs of the construction of improvements on the developer's
property. For projects completed after June 30, 2031 through the end of the life
of the Increment District, the maximum amount of assistance in development
financing that the developer may receive is 6% of hard costs of the construction
of improvements on the developer's properly. The issuance of a Certificate of
Occupancy by the City shall determine project completion.
Project
June 30, 2023
June 30, 2027
June 30, 2031
End of
Completion
Increment District
Percentage of
12%
10%
8%
6%
Construction
Costs
2
Section Two: City staff is further directed to utilize the Policy Guide as hereby amended for the
implementation of the Project Plan and Increment District No. 1.
Section Three: Except as amended by this Resolution, the Policy Guide and the authorizations
and directions made by Resolution 2017 -01 are ratified and confirmed.
Section Four: City staff is hereby authorized to take such actions as may be necessary or
appropriate, including making minor amendments and revisions to the Policy
Guide, as amended by this Resolution, applications, and forms for administrative
purposes, to implement this approval and the provisions of the Policy Guide, as
amended.
ATTEST:
Juliann M. Stevens, City Clerk
(SEAL)
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
PASSED AND APPROVED this 15th day of June, 2021.
Bill Bush, Mayor
CITY OF OWASSO
RESOLUTION 2017 -01
A RESOLUTION OF THE CITY OF OWASSO, OKLAHOMA, APPROVING THE
POLICY GUIDE FOR IMPLEMENTATION OF THE OWASSO REDBUD DISTRICT
PROJECT PLAN AND INCREMENT DISTRICT NO. 1, CITY OF OWASSO
WHEREAS, the City of Owasso, Oklahoma ( "City "), pursuant to the Oklahoma
Local Development Act, 62 O.S. §850, et seq. ( "Act "), adopted Ordinance 1093,
effective December 20, 2016, approving the Owasso Redbud District Project Plan
( "Project Plan ") and establishing Increment District No. 1, City of Owasso, a sales tax
and ad valorem increment district ( "Increment District "); and
WHEREAS, the purpose of the Project Plan is to help the City achieve its
development objectives by authorizing the appropriate and necessary public support
and assistance for the development and enhancement of the area surrounding Main
Street, known as the Redbud District, as a special and unique place within Owasso, a
place to live, work, shop, and play ( "Project "); and
WHEREAS, the Project Plan supports the City's efforts to achieve its development
objectives, improve the quality of life for its citizens, stimulate private investment, and
enhance the tax base, thereby making possible investment that would be difficult
without the adoption of the Project Plan and the apportionment of incremental ad
valorem and sales tax revenues; and
WHEREAS, the Project Plan authorizes the allocation of incremental revenues to
an apportionment fund to be used to pay authorized Project Costs, including public
infrastructure, facilities, and improvements, and assistance in development financing;
and
WHEREAS, in order to provide guidance regarding the allocation of assistance in
development financing authorized by the Project Plan, it is appropriate and desirable
to have an implementation document that describes general guidelines for such
allocations; and
WHEREAS, City staff and its consultants have created such implementation
document entitled Policy Guide; and
WHEREAS, the City hereby finds that the proposed Policy Guide is appropriate,
desirable, should be approved, and utilized by City staff for the implementation of the
Project Plan and Increment District No. 1.
THAT:
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF OWASSO,
Section One: The Policy Guide is hereby approved and City staff is hereby
directed to utilize the Policy Guide for the implementation of the
Project Plan and Increment District No. 1.
Section Two: Consistent with the Policy Guide, City staff is hereby authorized to
accept and review applications for assistance in development
financing submitted pursuant to the Policy Guide and to take
such other actions as may be necessary or appropriate to
analyze such applications.
Section Three: City staff is hereby directed to negotiate the terms of
development agreements consistent with the Policy Guide based
upon submitted applications and to submit such development
agreements to the Owasso Public Works Authority for
consideration and approval, as appropriate.
Section Four: City staff is hereby authorized to take such actions as may be
necessary or appropriate, including making minor amendments
and revisions to the Policy Guide, applications, and forms for
administrative purposes, to implement this approval and the
provisions of the Policy Guide.
PASSED AND APPROVED this 41h day of April, 2017
(SEAL) "
SMAL
Sherry BishopVCity Clerk
APPROVED AS TO FORM:
Jullombardi, City Attorney-
2
lylaell 6unn, Mayor
Approved April 4, 2017
POLICY GUIDE
For the Implementation of the
OWASSO REDBUD DISTRICT PROJECT PLAN
INCREMENT DISTRICT NO. 1, CITY OF OWASSO
PREPARED BY:
THE CITY OF OWASSO, OKLAHOMA
POLICY GUIDE
I. Introduction
The City of Owasso, Oklahoma ( "City "), consistent with the Oklahoma Local Development Act, 62
O.S. §850, et seq., on December 20, 2016, through the adoption of Ordinance 1093, approved
the Owasso Redbud District Project Plan ( "Project Plan ") and established Increment District No.
1, City of Owasso ( "Increment District "). The goal of the Project Plan is to develop the area
surrounding Main Street, known as the Redbud District, achieve the City's development
objectives, improve the quality of life for its citizens, stimulate private investment, and enhance
the tax base. The Increment District allows the City to support public and private projects using
incremental growth in property and sales taxes. The Project Plan authorizes the allocation of
incremental revenues to a special fund to be used to pay authorized Project Costs, including
public infrastructure, facilities, and improvements, and assistance in development financing.
The Project Plan defines the boundaries of the Project Area and the Increment District. The
Increment District is the area where incremental revenues generated by new development are
collected. The Project Area is the area where those incremental revenues can be spent. The
Project Area and Increment District are coextensive and are depicted in Exhibit A.
This Policy Guide outlines the goals and objectives of the Project Plan and Increment District, and
describes generally how assistance in development financing may be provided by allocation of
tax increment revenues to assist development projects, small businesses, and job generation
projects. Nothing contained in this Policy Guide binds or obligates the City or the Owasso Public
Works Authority (OPWA). Should the provisions of a development agreement or contract
approved by the City Council or the OPWA deviate from the provisions of the Policy Guide, the
development agreement or contract will control.
H. Objectives of the Project Plan
The goal of the Project Plan is to encourage development of the City's original downtown, now
known as the Redbud District, into a special and unique place within the City; a place for residents
and visitors to live, work, shop, and play. The Increment District will support public and private
projects. The City's objectives include:
• Achieve the development goals and objectives for the Redbud District contained in the
Downtown Master Plan, the Downtown Overlay District Plan, and the GrOwasso 2030
Land Use Master Plan.
• To preserve and enhance the tax base and make possible investment, development, and
economic growth that would otherwise be difficult without the project and the
apportionment of incremental ad valorem and sales tax revenues.
• To support the creation of attractive, high - quality, and viable mixed -use developments to
draw residents and visitors.
1
• Where appropriate, to support the development, improvement, and /or expansion of light
industry to increase employment.
• To encourage existing property and business owners in the Redbud District to invest, and
to attract new investment and business to the Project Area.
• To provide start -up and incubator space to new and expanding businesses and to promote
small- business - friendly opportunities for innovation and collaboration in the Project Area.
• To stimulate and promote the Redbud District as a walkable, vibrant destination.
• To provide a public benefit through the construction of public infrastructure and
improvements to allow for development to occur in the area.
All ad valorem and sales tax increment generated in the Increment District is available to (1)
reimburse the City or other public entities for expenditures made towards Public Infrastructure,
Facilities, and Improvements, (2) provide assistance in development financing through
Development Project Assistance, Small Business Enhancements, and Employment Generation
Assistance, and (3) pay Implementation and Administration. The City has a strong preference for
utilizing incremental revenues for public infrastructure and improvements, including those
aspects of private developments that provide a public benefit through the creation or
enhancement of the public space, building facade, or street front presence, and encouragement
of walkability and access throughout the Project Area.
III. Assistance in Development Financing
There are three eligible categories of assistance in development financing: (A) Development
Project Assistance, (B) Small Business Enhancements, and (C) Employment Generation
Assistance. Assistance in development financing is not available for the development of single -
family homes or for entities seeking assistance related to a property that is exempt from paying
property taxes.
A. Development Project Assistance
1. Development Project Assistance may be available to a developer proposing to
develop on vacant property within the Increment District or significantly renovate or rehabilitate
an existing structure on property within the Increment District. To be considered for
Development Project Assistance, such investment must be in an amount of more than
$200,000.00 based upon the hard costs of the construction of the improvements. The developer
must own the property that it is seeking to develop or renovate. To be eligible for Development
Project Assistance, projects must follow design and density standards as adopted by the City in
the Downtown Overlay District Plan, attached as Exhibit B.
N
2. A developer seeking Development Project Assistance must submit an application
to an Application Review Committee, made up of representatives of the following: the City
Manager's Office, the Finance Department, the Economic Development Department, the City
Attorney's Office, and the Community Development Department. The form of application is
included here as Exhibit C. The Application Review Committee will review the application for
compatibility with the Project Plan and the Downtown Overlay District Plan, evaluate the
qualifications of the applicant, including financial capacity and experience, and recommend
appropriate performance parameters and requirements.
3. Upon recommendation by the Application Review Committee that the proposed
development is eligible to receive Development Project Assistance, a development agreement
between the applicant and the OPWA will be presented to the applicant. The development
agreement will obligate the developer to make ad valorem payments on the property and to
meet certain density and design criteria consistent with this Policy Guide and the Downtown
Overlay District Plan. The development agreement will detail the incremental revenues available
to pay the assistance in development financing and the timeline upon which they will be paid,
subject to availability. Upon review and discussion regarding the terms of the development
agreement, the development agreement will be provided to the OPWA for its consideration.
Upon approval by the OPWA of the development agreement, assistance in development
financing will be provided as detailed in the development agreement and described here,
provided there is no default under the development agreement.
4. For projects receiving Development Project Assistance with construction costs
over $4,000,000, the developer may be required to enter into a covenant imposing a minimum
ad valorem payment or payment in lieu of taxes for the life of the Increment District. The
minimum ad valorem payment will be based on the hard costs of the construction of
improvements. The covenant shall run with the land and shall provide that, should the amount
billed by the County Assessor be less than the agreed upon minimum ad valorem payment, such
additional amount may be billed by the OPWA.
5. For projects completed by June 30, 2021, the maximum amount of assistance in
development financing that the developer may receive is 12% of hard costs of the construction
of improvements on the developer's property. For projects completed between July 1, 2021 and
June 30, 2025, the maximum amount of assistance in development financing that the developer
may receive is 10% of hard costs of the construction of improvements on the developer's
property. For projects completed between July 1, 2025 and June 30, 2029, the amount of
assistance in development financing that the developer may receive is 8% of hard costs of the
construction of improvements on the developer's property. For projects completed after June
30, 2029 through the end of the life of the Increment District, the amount of assistance in
development financing that the developer may receive is 6% of hard costs of the construction of
C
improvements on the developer's property. The issuance of a Certificate of Occupancy by the
City shall determine project completion.
Project
June 30, 2021
June 30, 2025
June 30, 2029
End of
Completion
Increment District
Percentage of
12%
10%
8%
6%
Construction Costs
6. The hard costs of the construction of improvements on a project will be
determined and verified by the Application Review Committee prior to the payment of any
Development Project Assistance. The receipt of Development Project Assistance is conditioned
upon the developer's payment of taxes on its property and upon an increase in taxable value of
the property. The amount available for Development Project Assistance for a project is limited
based on the amount of incremental revenues generated by the project. Development Project
Assistance will not be available until the project is completed and incremental revenues
generated by the project are received. There is no guarantee of the availability and timing of
funds for Development Project Assistance.
B. Small Business Enhancements
1. Beginning July 1, 2019, Small Business Enhancements may be available to any
retail, restaurant, or personal service small business within the Increment District proposing to
enhance the exterior of the structure in which the business is located, provide streetscape
improvements, enhance signage or access, or otherwise improve the appearance of the exterior
of the business. To be eligible for Small Business Enhancements, projects must follow design and
density standards as adopted by the City in the Downtown Overlay District Plan, attached as
Exhibit B.
2. A Small Business Enhancement may be provided to assist in improvements and
appearances of the physical exterior or.exterior elements of the property where the business is
located. Examples of such improvements include, but are not limited to, new or upgraded
exterior signage, new exterior paint, art installation, landscape improvements, window orawning
improvements, accessibility improvements, streetscape improvements, sidewalk improvements,
parking additions or improvements, the installation of an outdoor seating or gathering space, or
other visual improvements to the property. A Small Business Enhancement is a 50% match of
the cost of the approved improvements. The applicant will be reimbursed by the OPWA at the
completion of the approved improvements for 50% of the actual amount expended on the
approved improvements. The amount of the reimbursement will not exceed $1500.00.
Documentation of all reimbursable expenses related to the improvements and physical
confirmation of improvements must be provided before reimbursement occurs.
4
3. A business seeking a Small Business Enhancement must submit an application to
an Application Review Committee, made up of representatives of the following: the City
Manager's Office, the Finance Department, the Economic Development Department, the City
Attorney's Office, and the Community Development Department. The form of application is
included here as Exhibit D. The Application Review Committee will review the application for
compatibility with the Project Plan and the Downtown Overlay District Plan, evaluate the
proposed enhancements, and recommend appropriate performance parameters and
requirements.
4. Upon recommendation by the Application Review Committee that the proposed
improvement is eligible to receive a Small Business Enhancement, a business enhancement
agreement between the applicant and OPWA will be presented to the applicant. The business
enhancement agreement will provide for assistance in development financing as authorized by
the Project Plan. Upon review and discussions regarding the terms of the business enhancement
agreement, the business enhancement agreement will be provided to the OPWA for its
consideration. Upon approval by the OPWA of the business enhancement agreement, assistance
in development financing will be provided as detailed in the business enhancement agreement
and as described here.
C. Employment Generation Assistance
1. Employment Generation Assistance maybe available to light industrial businesses
in support of the creation or expansion of jobs. Employment Generation Assistance may be
available to provide start -up or incubator space to new and expanding businesses to promote
small- business - friendly opportunities for innovation and collaboration in the Project Area. The
amount of assistance in development financing will be determined based upon several factors,
including but not limited to, number of jobs created, need for public assistance, overall private
investment, and impacts upon the community.
2. A business seeking Employment Generation Assistance must submit an
application to an Application Review Committee, made up of representatives of the following:
the City Manager's Office, the Finance Department, the Economic Development Department, the
City Attorney's Office, and the Community Development Department. The form of application is
included here as Exhibit E. The Application Review Committee will review the application for
compatibility with the Project Plan, evaluate the proposed job generation opportunities and
impacts on the community, and recommend the amount of assistance in development financing
to be provided, as well as appropriate performance parameters and requirements.
3. Upon recommendation by the Application Review Committee that the proposed
project is eligible to receive Employment Generation Assistance, an agreement between the
applicant and the OPWA will be presented to the applicant. The agreement will provide for
5
assistance in development financing as authorized by the Project Plan. Upon review and
discussions regarding the terms of the agreement, the agreement will be provided to the OPWA
for its consideration. Upon approval by the OPWA of the agreement, assistance in development
financing will be provided as detailed in the agreement and as described here. Employment
Generation Assistance will not be available until the agreed upon performance terms in the
agreement have been reached. There is no guarantee of the availability and timing of funds for
Employment Generation Assistance.
IV. Glossary of Terms
Terms used throughout this Policy Guide are further defined as follows
Assistance in Development Financing — Public funds provided to a developer pursuant to an
approved agreement with OPWA to assist in a project. Assistance in Development Financing is
provided only for projects that are determined, in the City's and /or OPWA's discretion: (1) to
meet the City's approved development goals and objectives for the Project Area, as expressed
from time to time in the City's plans and policies, and (2) to provide adequate consideration and
public benefit in return for the public investment.
Hard Costs of the Construction of Improvements —The actual and direct construction costs of the
material, labor, and improvements associated with a development. Such costs exclude
developer's fees and other soft costs, including but not limited to architectural, engineering,
financing, and legal fees, and other pre- and post- construction fees and expenses.
Increment District — The area from which increment is generated. For purposes of the Project
Plan, the Increment District and the Project Area are the same.
Increment — The ad valorem increment is the ad valorem revenue in excess of the revenue
generated by the base assessed value of the Increment District (as determined by the Tulsa
County Assessor in accordance with the Oklahoma Local Development Act), i.e., the new revenue
attributable to increases in the value of property within the Increment District. The sales tax
increment is a portion of the City's sales taxes generated within the Increment District, to be
determined by a formula to be approved by resolution of the Owasso City Council in accordance
with the Oklahoma Local Development Act.
Light Industrial Business — A business that manufactures products for end users. Products may
include, but are not limited to, shoes, clothing, furniture, electronics, lights, hardware, and
household items.
Oklahoma Local Development Act — The law passed by the Oklahoma Legislature to implement
Section 6C of Article X of the Oklahoma Constitution, which empowers the governing bodies of
cities, towns, and counties to apportion tax increments to help finance the public costs of
economic development. 62 O.S. §850, et seq.
A
Owasso Red bud District Project Plan —The document approved by the City Council of the City of
Owasso on December 20, 2016, by the adoption of Ordinance 1093, that established Increment
District No. 1, City of Owasso, pursuant to and consistent with the Oklahoma Local Development
Act.
Project Area —The area within which project activities occur. For purposes of the Project Plan,
the Project Area and the Increment District are the same.
Small Business —A business that is independently owned and operated by an individual from or
entity incorporated in Oklahoma that has fewer than 20 employees (full- or part -time) at the time
of the submission of an application seeking a Small Business Enhancement.
Start -up or Incubator Space — A below- market rate office available for lease to help create and
grow new businesses. Such space may provide common support and services among many
businesses in an effort to reduce overhead and operational costs.
EXHIBIT A
Map of Project Area and Increment District
Exhibit A
downtown Overlay District Plan
SECTION 860.5 DOWNTOWN OVERLAY DISTRICT
860.5.1 GENERAL DESCRIPTION
It is the purpose and intent of the Downtown Overlay District to provide enhanced
standards to protect and enhance the unique characteristics of the Main Street, 76th
St and downtown areas. Overlay Districts may also be used to protect or facilitate a
particular design theme established through specific architectural styles or periods, or
to protect or facilitate site plan conventions such as setbacks that are both minimums
and maximums.
860.5.2. PURPOSE
• Encourage sustainable development that will become a long term asset to
Owasso.
• Promote economic growth and redevelopment of the downtown Owasso area.
• Encourage residential development as part of commercial development and to
replace blighted properties on the fringe of the downtown area with new and
higher- density residential.
• Encourage the development of office space through standalone and mixed -usd
development. Office space is encouraged at a higher- density and multi -story
structures.
• Giving special attention to landscaping, buffering, signage, lighting and
building setbacks in those districts identified as needing special. attention.
• Giving special attention to the existing architectural style or to the style that is
planned, so as to create an easily identifiable area in those areas identified as
architecturally significant.
• Promote the history of Owasso.
• Encourage quality, attractive and unique architecture.
• Implement the Downtown Development District as described in the 2030
GrOwasso Land Use Master Plan and 2001 Downtown Master Plan.
• Create a vibrant arts and entertainment district.
• Create an area where development can be accomplished at a higher - density
than allowed in any other commercial and residential areas of Owasso.
• Attract new businesses and retain small businesses in the downtown area.
• Revitalize Main Street and create a true Main Street environment.
• Establish regulations that protect the investment of existing and new
businesses from unattractive, non - compatible uses.
• Ensure the area is visually pleasing, sustainable, and developed in a
coordinated fashion.
• Ensure a high quality of development that will ultimately generate an
economically enhanced and pedestrian friendly area for Owasso.
• Follow the principals of the Quality of Life Initiative and the GrOwasso 2030
Land Use Master Plan.
• Encourage locally -owned and Made In Oklahoma businesses
860.5.3 DOWNTOWN OVERLAY DESIGNATED
A. BOUNDARY MAP
The boundaries of the attached map (figure 1) depicts the proposed
Downtown Overlay Area. All properties within the depicted boundaries
are subject to the rules and regulations within this chapter and the
Owasso Zoning Code
B. MAP AMENDMENTS
No change in the boundary of the Downtown Overlay District shalt be
authorized, except by the City Council pursuant to the procedures
outlined in Chapter 13, Amendments.
2
Downtown Overlay District Boundaries
V = 376 ft
Downtown Overlay Map
860.5.4 PERMITTED USES
The base zoning districts of properties fully or partially within the designated
overlay district shall not be affected except as noted in this chapter. All
applicable regulations for use, yard, area, lot dimensions, utility placement,
and landscaping shall be those specified for each district, including planned
unit development (PUD) stipulations.
A. USE RESTRICTIONS
1. In AG districts, only existing agricultural uses shall be permitted to continue
and be subject to all applicable standards and regulations in Section 300-
330. No Specific Use Permits shall be issued for any land zoned AG and no
new AG uses or businesses shall be allowed.
2. In each zoning district, all uses respective to that district shall be
permitted by right or with the issuance of a Specific Use Permit, except for
those listed below in Section 860.5.4 (A)4.
3. Allowed Uses. Any by right use or those issued with a Specific Use Permit
(SUP) shall be permitted within the Downtown Overlay, unless otherwise
restricted in this section. All uses shall be defined by the most recent
version of the NAICS (North American Industry Classification System) book.
4. Encouraged Uses:
• Retail Uses
• Cafes 13 Sidewalk cafes
• Restaurants (preferred locally or Oklahoma -owned restaurants)
• Pub /Bar Et Grill /Wine Bar
• Personal Services (salon, barber shop, florist, health store, etc)
• Mixed Use (ground floor retail with offices or residential above)
• Office space
• Coffee shop
• Boutiques
• Art gallery
• Small theatre or music -venue
• Book store
• Antique store
• Farmers Market
• Arts Et Crafts Studios
• Yoga /Fitness Studio
• Small corner store with basic goods
• Bakery /Artisan Foods
• Entertainment Venues
S. The following By -Right and Specific Use Permit uses shall be prohibited in
the Downtown Overlay District.
• Industrial Uses except in the IH and IM Zoning District
• Any new agricultural uses or businesses
Agricultural implement sales
Aircraft sales
Animal and Poultry Raising
Appliance store and repair
Arena
Auctioneer
Auto Rental
Auto Sales
Auto wash
Bait Shop
Bindery
Boat and Recreational Vehicle sales
Bottled Gas Sales
Cabinet Maker
Camper Sales
Casino /Gaming Center
Cemetery
Cesspool Cleaning
Chick hatchery
Concrete Construction Service
Construction equipment sales
Convenience Store
Disinfecting Services
Drag strip
Drive -in theatre
Exterminating services
Fairgrounds
Fence construction company
Fuel oil sales
Gas Service Station
Gas Station
Go -kart track
Golf Driving range
Halfway house
Janitorial service
Juvenile Delinquency Center
Kennel (as primary use)
Landfill
Lumber yard
Mini - storage warehouses (as a primary use)
Monument sales
Motor vehicle repair and tire shops
Motorcycle Sales
Oil Well Drilling and Cleaning Establishment
Outdoor Kennels (not a part of veterinary or grooming business)
Outdoor Recreation including amusement parks
Outdoor storage of any kind as the principal use
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• Plastic material sales
• Portable building sales
• Portable storage
• Power Plant
• Pre - Release Center
• Race tracks (animal or vehicle)
• Sexually - oriented businesses
• Shooting range (outdoor)
• Taxidermist
• Truck rentals
• Truck stop
• Vending sales and service
• Woodworking shop
• Wrecker Yards
B. NON- CONFORMING USES
Non - conforming properties and /or uses, which existed as of the date
these regulations became effective, shall be allowed to continue in the
same manner after the effective date of these regulations. However,
such non - conforming properties and /or uses shall be subject to these
regulations if feasible when:
1. A property owner requests any zoning change;
2. The principle use on the property is discontinued for a period of six
(6) calendar months;
3. The property is destroyed or significantly altered (60% or greater);
4. Enlargements or improvements are made to the structures on the
property that increase the gross square footage by 25%
C. EXISTING USES
1. SINGLE FAMILY RESIDENTIAL - The Downtown Overlay shall not affect
existing single family residential uses. Said uses may continue to exist
in perpetuity until such time as they are redeveloped or rezoned for
another use.
2. PREVIOUSLY APPROVED PROJECTS OR DEVELOPMENT - Any project
or development that has approved development plans or had plans
submitted and under review prior to the effective date of this section
shall not be required to comply with these regulations. Previous
approvals remain valid unless the approval date lapses or changes are
made to previous approvals. This shalt refer to site plans, building
plans, Planned Unit Developments or Specific Use Permits submitted
prior to the effective date of this section. Said project shall still be
required to comply with the zoning regulations in effect at that time.
An approved plat shall not constitute approval of a project. The
Administrator shall determine if a project meets these criteria.
860.5.5 LANDSCAPE REQUIRMENTS
Development and or redevelopment shall comply with Chapter 20 of the
Owasso Zoning Code whenever possible. Smaller and unique developments
shall provide a landscape plan that shall be approved by the Administrator.
860.5.6 GENERAL REQUIREMENTS
A. All development shall follow City of Owasso procedures and requirements
described in Section 2, General Provision, except as noted in this Section.
B. Architectural details and /or drawings shall be submitted to the
Community Development Department at the time of site plan submittal.
Architectural plans shall depict architectural details outlined in this
Section and consist of:
1. Preliminary renderings or drawings of building elevations plus typical
cross sections to clearly define the character of the project and to
ensure these provisions are met; and
2. Clearly described exterior building materials to indicate compliance
with this Section. The Administrator shalt review the proposed
building materials for compliance..
860.5.7 BUILDING AND SITE DESIGN STANDARDS
A. BUILDING ENTRANCE
Primary building entrances shall be clearly defined, and shall be recessed
or framed by a sheltering element such as an awning, arcade, overhang,
or portico (in order to provide weather protection for pedestrians). Public
entrances flush with the building wall with no cover are discouraged.
Awnings are encouraged.
Awning Standards
• Awnings for a building fagade shall be of compatible color, took, shape
and height.
• Canvas or acrylic materials are encouraged. Aluminum, wood, or
plastic awnings are prohibited.
• The store name may be painted on the awning (subject to review and
approval of the administrator).
• Awning hardware shall not be visible.
• Awnings shall provide vertical clearance of no less than 8 feet above
sidewalks.
• Awnings are not allowed to overhang over vehicular traffic ways.
B. OFF STREET PARKING
Off street parking areas are encouraged to be located to the side or rear
of buildings or in the interior of a block whenever possible. Properties
along Main Street shall be required to have the building located along the
front property line. Loading areas shall be located behind the main
building and screened in accordance with Chapter 20. All parking lots,
drives, aisles and other elements shall comply with Chapter 9 of the
Owasso Zoning Code.
C. BUILDING SETBACK
It is the intent of this chapter to enhance and preserve the character of
the overlay by promoting parking area placement to the rear of lots or
along the sides of buildings and bring visually pleasing building
architecture to the street, therefore building setbacks along public street
frontage may be eliminated with a zero (0) foot setback when possible.
Provisions for public sidewalks shall always be made. Public spaces for
dining and display are encouraged between the building frontages and the
public sidewalk, as long as a six (6) foot clear path of travel is maintained
at all times. Side setbacks shalt not be required, so long as buildings
meet all building codes and fire rating standards.
D. OUTDOOR SPACE
Outdoor seating areas, fountains, plazas, courtyards and other elements
are encouraged to create a unique, interesting and walkable downtown
area.
E. SIDEWALKS
All buildings, parking areas, public spaces, amenity features, and
adjoining developments of similar use, shalt be linked with sidewalks.
Sidewalks shalt be provided along public streets that provide access to the
development. Sidewalks shall be constructed in accordance with the
standards for sidewalks are required as set forth in City of Owasso
Engineering Standards.
EXTERIOR MATERIALS
Exterior building materials shall include brick, glass, split -faced concrete
block, stone, stucco, synthetic stucco, or cement -board or wood siding.
Metal may be used only as accent material, and cumulatively may not
exceed ten (10) percent of the area of any individual exterior wall along
any public street. Pre - fabricated or engineered metal buildings are not
allowed, though metal can be used as a construction material if covered
with one of the allowed materials. These provisions shalt not apply to
roofs.
G. ROOF PITCH
Flat roofs and roofs with a pitch of less than 3:12 require a parapet watt.
Roofs and screening shalt comply with the regulations set forth in Chapter
20 of the Owasso Zoning Code. Eaves a minimum of one (1) foot from the
building face shall profile a pitched roof. Roofing for pitched roofs
greater than 6:12 shall be wood, tile, slate, architectural asphalt
shingles, or low - reflectivity metal (flat or matte finish). No roof shall
cause water to drain or flow directly onto any public way or sidewalk.
Rainwater shall be collected and piped into storm drain systems or
cisterns. Bio- swales, rain gardens or. other LID technics are highly
encouraged.
H. ELECTRICAL AND SERVICES EQUIPMENT
HVAC and similar types of incidental machinery or equipment shall be
screened from view in accordance with Chapter 20. Utility meters,
aboveground tanks, satellite dishes and antennas shall also be screened
from view. Wall - mounted mechanical equipment that extends six inches
(6 ") or less from the outer building wall shalt be designed to blend in with
the color and architectural design of the subject building. Unless a waiver
is authorized by the City Council, all electrical and telephone tines and
wires including, but not limited to, street lighting, shall be placed
underground. Feeder and other major transmission tines may remain
overhead. All utility installation shalt conform to the City's adopted
Technical Standards and Specifications. Alt utility service lines shall be
located underground when feasible. This shall not apply to existing uses
or single- family homes.
WALL ARTICULATION
Facades shall have a recognizable "base" consisting of (but not limited to):
walls, ledges, sills, integrally textured materials (such as stone or other
masonry), integrally colored and patterned materials, or planters.
Facades shall also have a recognizable "top" consisting of (but not limited
to): cornice treatments with integrally textured materials (other than
colored "stripes" or "bands"), sloping roofs (with overhangs and brackets),
or stepped parapets. All sides of a building and any accessory structure
shall utilize materials and design characteristics consistent with those of
the front facade. In order to prevent large flat expanses of featureless
exterior walls, structures having single walls exceeding twenty five feet
(25') in length shall incorporate one or more of the following features at
least every twenty five feet (25') in length
1. Changes in color, graphical patterning, changes in texture, or
changes in material
2. Projections, recesses, and reveals, expressing structural bays or
other aspects of the architecture with a minimum change of
plane of twelve inches (12 ")
3. Windows and fenestration
4. Gable projections
5. Horizontal /vertical breaks
6. Other similar techniques
M. SIGNAGE
Signs shall be permitted in accordance with Chapter 18 of the Owasso
Zoning Code, with the following exceptions:
1. Pole signs in this district are not allowed.
2. Signs are encouraged to be attached to buildings and located on the
face of buildings. All signs not attached to buildings should be of
monument form and constructed of materials that complement the
main building(s).
3. All signs not attached to buildings shall be set in a landscaped bed.
4. Maximum height for signage not attached to a building shall be six (6)
feet.
5. Full video message boards and signs are prohibited within the
Downtown Overlay District.
6. Larger and multi - tenant developments shall be allowed to use the
Unified Sign Permit process and are encouraged to do so.
7. Signage overhanging the public sidewalk shall be allowed where
building faces are adjacent to property lines. Signs shall be at least
eight (8) feet above the sidewalk and shall require a sign permit. (see
figure below).
8. All signs not attached to buildings should be of monument form and
constructed of materials that complement the main building(s).
10
W BUILDING ORIENTATION
All primary buildings on lots or tracts with frontage on streets within the
District, especially Main Street and E 76`h St N. are encouraged to be
oriented towards the street. If any such building is on a lot or tract with a
second frontage, it shall have equally detailed and prominent facades,
constructed of equally high quality materials, facing both the primary
street and the secondary street. All buildings are encouraged to be
oriented towards the front of the lot, with parking tots towards the rear
or alongside buildings.
O. COMMERICIAL DRIVE THROUGH LANES
Drive -thru facilities are discouraged in the district. If drive -thru facilities
are constructed as a part of the principal use, they shall be
architecturally integrated with the main building.
P. SCREEENING OF REFUSE COLLECTION AND LOADING AREAS
Refuse collection areas shall be screened in accordance with Chapter 20.
In order to reduce the visual and acoustic impacts of these functions on
adjacent properties and public streets, non - enclosed service, storage, and
off - street loading areas shall be screened with opaque sight - obscuring
walls and /or fences of between six feet (6') and eight feet (8') in height
made of durable materials. Screening materials shall be the same as, or
of equal quality to, the materials used for the primary building and
landscaping.
Q. MIXED USE DEVELOPMENTS
Buildings in the District are encouraged to contain ground floor retail or
restaurant spaces. Mutti -story buildings are encouraged, with a mix of
uses (office, retail /commercial, residential).
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Residential uses above commercial spaces are encouraged and shall be
allowed by -right in this district, subject to meeting adopted fire and
building code requirements.
R. SIDEWALK UTILIZATION
Sidewalk cafes and room for sidewalk retail sales outside of businesses is
encouraged. A minimum of six (6) feet of public travel path shalt be
maintained at all times and sidewalk business shall not impede this travel
area at any time. Businesses shall be required to carry insurance for
sidewalk space that holds the City of Owasso harmless and submit site
plans for outside activity for approval by the City.
S. PARKING
1. Parking shalt be designed in accordance with the Zoning Code.
2. The Administrator may waive or alter parking requirements on unique
lots on a case -by -case basis.
3. Multi - family developments shalt provide at least one parking space
per unit and are encouraged to meet current parking standards. The
Community Development Administrator shalt determine parking
requirements.
4. Public parking is encouraged with any new developments and can be
counted towards parking requirements (except residential parking
minimums). Developers shall work with the City to review and design
public parking arrangements.
5. If on street parking is present or permitted on adjacent streets, said
parking spaces may be considered to meet or augment parking
requirements. An inventory of such spaces shall be made and reviewed
against the parking needs of other businesses in the vicinity.
T. MULTI - FAMILY DEVELOPMENT
Individual multi - family developments in excess of six (6) units shall
proceed through the rezoning and PUD process in accordance with the
Zoning Code. For multi- family developments of six (6) units or less, the
project shalt only be required to rezone to the appropriate multi - family
district (unless already zoned commercial) and proceed through
administrative site plan review. All additional standards shall be met.
U. RESIDENTIAL DEVELOPMENT
Residential redevelopment is encouraged, with mixed -use, multi - family,
townhome, triplex and duplex development. 1 and 2- family residential
development shall be allowed on any residentially -zoned lot.
Development of up to 6 dwelling units shall be allowed by -right on any
commercially zoned lot.
V. STORMWATER DETENTION
Detention shall only be required on new development that increases the
impervious area. All detention requirements shall be determined by the
Owasso Public Works Department. These requirements shall not be
applicable to residential dwellings up to 6- units.
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W. FLOOR AREA RATIO (FAR)
There shall be no Floor Area Ratio (FAR) requirements in the district.
X. AMENITIES
1. Smaller mutti - family developments shall not be required to meet the
amenity requirements established in the PUD Chapter of the Zoning
Code. Amenities should be placed internally when possible in larger
multi- family developments (workout room, rec room, pool area, etc.),
unless said amenities are made available to the public.
2. Commercial developments are encouraged to provide public
amenities whenever possible (benches, fountains, play areas, plaza
areas, etc.)
Y. EXCESS RIGHT -OF -WAY (ROW)
When development occurs along public rights -of -way that have excess
ROW (ex. Non - arteriats with 70' ROW width), closing of the public ROW
shall be encouraged where possible. An alternative is to provide public
parking stalls in these areas. Closing of right -of -way shalt be subject to
approval of the Owasso Public Works Department
Z. ADMINISTRATIVE REVIEW
Unless cited within this chapter or another section of the Owasso Zoning
Code, review of these guidelines shall be performed at the Administrative
level. The Administrator and /or his designee may approve variations to
the regulations set forth in this chapter or alternate treatments, so long
as the intent of the ordinance is met.
13
EXHIBIT C
Development Project Assistance Application
OWASSO REDBUD DISTRICT PROJECT PLAN, INCREMENT DISTRICT NO. 1
ASSISTANCE IN DEVELOPMENT FINANCING
DEVELOPMENT PROJECT ASSISTANCE APPLICATION
The Application must be fully completed before submission to the Economic Development
Department of the City of Owasso at 200 S. Main Street, Owasso, Oklahoma 74055. The omission
of requested information may result in delays. The information requested is necessary to
conduct a thorough financial and economic analysis of the proposed project. Please include any
supplemental information, as may be necessary for purposes of analysis.
1. Applicant /Owner Information
Name of Applicant:
Title:
Address:
Contact Information
Address:
Phone Number(s):
Email(s):
Name of Business:
Type of Business (LLC, LP, etc.):
Contact Information for Key Project Participants:
II. Project Site Information
Address of Project Site:
Attach Map(s) of Project Site
Legal Description of Project:
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April 4, 2017
Square Footage and Dimensions of Project Site:
Existing Zoning of Project Site:
Description of Existing Improvements:
III. Project Information
Name of Project:
Description of Project:
Market and Financial Feasibility of Project:
Public Improvements Necessary for Project:
Project Costs
Construction Costs:
Architectural and Engineering Fees:
Other Professional Fees:
Developer Fee:
TOTAL:
IV. Financial Information
Proposed Sources of Funds
Permanent Financing:
Equity:
Public Funds:
April 4, 2017
Other:
Attach the following documents:
Balance Sheet, dated December 31 of past year and current year -to -date
Income Statement, past calendar year and current year -to -date
Cash Flow Statement, past calendar year and current year -to -date
Project Development Pro Forma
Tenant Occupancy Schedule
Letters of Intent and /or Contracts
Applicant hereby certifies that all information, including all documents and materials submitted
with this Application, are true to his /her best knowledge and belief and are submitted for the
purpose of consideration of assistance in development financing, consistent with and pursuant
to the Owasso Redbud District Project Plan and the Policy Guide.
Applicant:
Name (Print)
Signature
Date
April 4, 2017
EXHIBIT D
Small Business Enhancement Application
OWASSO REDBUD DISTRICT PROJECT PLAN INCREMENT DISTRICT NO 1
ASSISTANCE IN DEVELOPMENT FINANCING
SMALL BUSINESS ENHANCEMENT APPLICATION
The Application must be fully completed before submission to the Economic Development
Department of the City of Owasso at 200 S. Main Street, Owasso, Oklahoma 74055. The omission
of requested information may result in delays. Please include any supplemental information, as
may be necessary for purposes of analysis.
Business Name:
Address:
Contact Person /Owner:
Phone Number:
Email:
What are the proposed improvements to the property?
What dollar amount are you requesting?
What is the proposed total cost of the improvements? (Please provide any quotes for materials,
supplies, labor as an attachment to this application.)
What is the source(s) of funds that is available to complete the improvements and match the
amount you are requesting?
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April 4, 2017
What impact would the proposed improvements have on your business? (increased customer
traffic, increased sales, visibility, ability to add a new product or service, etc.)
Why do you believe the proposed improvements are a worthy endeavor for your business?
Is this property owned by someone other than the applicant? If yes, please attach letter from
property owner agreeing to allow requested improvements to occur.
Please attach any additional information (pictures, schematics, documentation, quotes,
accompanying information, etc.) with the application.
Applicant hereby certifies that all information, including all documents and materials submitted
with this Application, are true to his /her best knowledge and belief and are submitted for the
purpose of consideration of assistance in development financing, consistent with and pursuant
to the Owasso Redbud District Project Plan and the Policy Guide.
Applicant:
Name (Print)
Signature
Date
April 4, 2017
EXHIBIT E
Employment Generation Assistance Application
OWASSO REDBUD DISTRICT PROJECT PLAN, INCREMENT DISTRICT NO. 1
ASSISTANCE IN DEVELOPMENT FINANCING
EMPLOYMENT GENERATION ASSISTANCE APPLICATION
The Application must be fully completed before submission to the Economic Development
Department of the City of Owasso at 200 S. Main Street, Owasso, Oklahoma 74055. The omission
of requested information may result in delays. Please include any supplemental information, as
may be necessary for purposes of analysis.
Applicant Information
Business Name:
Type of Business (LLC, LP, etc.):
Address:
Contact Person /Owner:
Phone Number:
Email:
II. Project Information
Name of Project /Business:
Description of Project /Business:
Market and Financial Feasibility of Project /Business:
Public Improvements Necessary for Project /Business:
Projected Number of New Jobs:
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April 4, 2017
Description of New Jobs:
Description of the Need for Public Assistance:
Impact of Project on Existing Business:
Impact of Project /Business on Community:
Please attach any additional information (pictures, schematics, documentation, accompanying
information, etc.) with the application.
Applicant hereby certifies that all information, including all documents and materials submitted
with this Application, are true to his /her best knowledge and belief and are submitted for the
purpose of consideration of assistance in development financing, consistent with and pursuant
to the Owasso Redbud District Project Plan and the Policy Guide.
Applicant:
Name (Print)
Signature
Date
April 4, 2017
TO: The Owasso City Council
FROM: Bill Bush, Mayor
SUBJECT: Citizen Board and Commission Appointments
DATE: June 11, 2021
BACKGROUND:
Pursuant to authority contained in Article 2, Section 2 -4, subsection (e) of the Charter of the City
of Owasso, the City Council has established ordinances that provide, generally, for the Mayor to
appoint members to various boards, commissions, trusts, and committees; such appointments
are subject to confirmation by the City Council. Additionally, the City Council has established
the same procedure, by precedent, for those appointments not specifically addressed by
ordinance.
It is, therefore, the purpose of this memorandum to recommend for City Council confirmation
the following appointments to the positions as indicated:
AUDIT COMMITTEE:
Lyndell Dunn, Seat 1, City Council -term expires June 30, 2022
Jack Murray, Seat 2, Business Person - term expires June 30, 2024
BOARD OF ADJUSTMENT:
Joe Ramey - term expires June 30, 2024
CAPITAL IMPROVEMENTS COMMITTEE: term expires June 30, 2022
Bill Bush, City Council
Lyndell Dunn, City Council
Paul Loving, Planning Commission
Dirk Thomas, OEDA
Jeff Davis, Citizen Representative
Keith Whitfield, Citizen Representative
Jason Drake, Citizen Representative
Rob Haskins, Citizen Representative
Jim Hunter, Citizen Representative
Kent Inouye, Citizen Representative
Chris Garrett, Assistant City Manager
Warren Lehr, City Manager
Linda Jones, Finance Director
OWASSO ECONOMIC DEVELOPMENT AUTHORITY:
Skip Mefford - term expires June 30, 2026
Alvin Fruga, City Council - term expires June 30, 2022
Gary Akin, Owasso Chamber of Commerce - term expires June 30, 2022
PERSONNEL BOARD:
Bruce McCarty - term expires June 30, 2024
PLANNING COMMISSION:
Abhijeet Utturkar - term expires June 30, 2024
David Vines -term expires June 30, 2024
Boards and Committees
Page 2 of 2
INDIAN NATIONS COUNCIL OF GOVERNMENTS ( INCOG) BOARD OF DIRECTORS AND GENERAL
ASSEMBLY: term expires June 30, 2023
Bill Bush, City Council
Warren Lehr, City Manager (Alternate)
INCOG TRANSPORTATION POLICY COMMITTEE: term expires June 30, 2022
Doug Bonebrake, City Council
Warren Lehr, City Manager (Alternate)
INCOG TRANSPORTATION TECHNICAL COMMITTEE: term expires June 30, 2022
Roger Stevens, Public Works Director
Dwayne Henderson (Alternate)
REGIONAL METROPOLITAN UTILITY AUTHORITY: term expires June 30, 2022
Roger Stevens, Public Works Director
Dwayne Henderson (Alternate)
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 06105121
Department Payroll Expenses Total Expenses
105 Municipal Court
8,138.20
10,486.01
110 Managerial
22,475.69
31,421.85
120 Finance
21,194.48
32,347.66
130 Human Resources
9,533.60
14,292.61
160 Community Development
19,270.49
29,393.59
170 Engineering
16,687.21
25,888.78
175 Information Systems
18,025.36
27,332.47
181 Support Services
9,496.06
14,369.17
190 Cemetery
1,422.14
2,906.24
201 Police Grant Overtime
1,585.18
1,606.67
201 Police -COPS Grant
17,770.11
26,748.70
215 Central Dispatch
33,412.12
49,362.63
221 Animal Control
4,177.19
6,266.10
250 Fire Safer Grant
28,462.09
44,437.93
280 Emergency Preparedness
2,400.87
3,348.63
370 Stormwater /ROW Maint.
7,200.67
11,607.61
515 Park Maintenance
7,701.02
11,743.63
520 Culture /Recreation
10,043.55
16,575.14
550 Community- Senior Center
6,401.11
8,547.90
580 Historical Museum
756.80
850.64
710 Economic Development
4,667.39
7,061.08
General Fund Total
250,821.33
376,595.04
185 Garage Fund Total 10,136.90 16,708.48
255 Ambulance Fund Total 553.85 622.53
250 Fire Fund 37 Total 177,632.83 264,268.07
201 Police Fund 38 Total 261,892.57 357,703.99
300 Streets Fund 39 Total 18,132.38 31,549.62
370 Stormwater Fund 27 Total 3,902.77 6,588.59
150 Worker's Compensation Total
720 Strong Neighborhoods Total 4,814.17 6,761.66
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 6/10121
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
AMOUNT
24,203.77
5,493.75
43,115.50
28,327.83
30,403.40
131,544.25
6,592.50
4,385.95
2,996.82
13,975.27
HEALTHCARE SELF INSURANCE FUND TOTAL 145,519.52
CITY OF OWASSO
GENERAL FUND & HALF -PENNY SALES TAX
FISCAL YEAR 2020.2021
Budgetary Basis
Statement of Revenues & Expenditures
As of May 31, 2021
Q: \Finance (120)\Accounting \Reports \fy21 \GF Financials
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
REVENUES:
Taxes
$ 3,652,227
$ 35,740,793
$ 34,407,869
103.87%
Licenses & permits
34,277
267,358
241,714
110.61%
Intergovernmental
146,407
4,187,756
4,408,062
95.00%
Charges for services
59,601
688,377
748,615
9135%
Fines & forfeits
15,279
219,337
302,684
72.46%
Other
15,236
184,533
258,555
71.37%
TOTAL REVENUES
$ 3,923,027
$ 41,288,154
$ 40,367,498
102.287.
EXPENDITURES:
Personal services
$ (1,770,378)
$ (20,880,445)
$ (23,890,700)
87.40%
Materials &supplies
(122,681)
(1,252,956)
(1,778,563)
70.45%
Other services
(136,251)
(1,925,303)
(2,745,866)
70.12%
Capital outlay
(216,473)
(2,117,864)
(3,589,328)
59.00%
Deferred Budget - COVID Grant
(696,713)
0.00%
TOTAL EXPENDITURES
$ (2,245,784)
$ (26,176,568)
$ (32,701,170)
80.05%
REVENUES OVER EXPENDITURES
$ 1,677,243
$ 15,111,586
$ 7,666,328
TRANSFERS IN (OUT):
Transfers in - Sales Tax
$ 1,755,352
$ 17,497,784
$ 17,198,539
101.74%
Transfers out
(2,727,214)
(28,926,940)
(28,821,622)
100.37%
TOTAL TRANSFERS
$ (971,861)
$ (11,429,156)
$ (11,623,083)
98.33%
NET INCOME (LOSS)
$ 705,382
$ 3,682,430
$ (3,956,755)
ENCUMBRANCES OUTSTANDING
$ (235,177)
FUND BALANCE (Budgetary Basis)
Beginning Balance
13,682,835
13,682,835
Ending Balance
$ 17,130,088
$ 9,726,080
Q: \Finance (120)\Accounting \Reports \fy21 \GF Financials