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Home My WebLink About2021.06.15_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, June 15, 2021 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA RECEIVED 1. Call to Order Chair Bill Bush JUN 11 2021 k� 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - June 1, 2021, and June 8, 2021, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to Resolution 2021 -01, providing for the adoption of an annual budget for Fiscal Year 2021 -2022 Linda Jones Staff recommends approval of Resolution 2021 -01. 6. Report from OPGA Manager 7. Report from OPGA Attorney 8. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date June 5, 2021 • Monthly Budget Status Report - May 2021 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 11, 2020 and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on IFrida June 11, 2021. Jf n-n M. Stevens, City Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to Lstevens@cityofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING Tuesday, June 1, 2021 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, June 1, 2021, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Thursday, May 27, 2021. 1. Call to Order Chair Bill Bush called the meeting to order at 7:36 pm. 2. Roll Call Present Absent Chair - Bill Bush None Vice Chair- Kelly Lewis Trustee - Alvin Fruga Trustee - Doug Bonebrake Trustee - Lyndell Dunn A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and approval, denial, amendment, or other appropriate action relating to a request for approval of the Consent Agenda. (Ail matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -May 18, 2021, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda, as presented with claims totaling $101,528.79. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 4. Consideration and approval, denial, amendment, or other appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date May 22, 2021 Owasso Public Golf Authority June 1, 2021 Page 2 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 9. Adjournment Mr. Bonebrake moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:37 pm. Bill Bush, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, June 8, 2021 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, June 8, 2021, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, June 4, 2021. 1. Call to Order /Roll Call Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Bill Bush None Vice Mayor /Vice Chair- Kelly Lewis Councilor /Trustee - Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. 2. Discussion relating to a proposed amendment to the Policy Guide for implementation of the Owasso Redbud District Project Plan and Increment District No. 1 Chelsea Levo Feary presented the item and discussion was held. It was further explained that an item would be placed on the June 15, 2021, City Council agenda for consideration and action. 3. Discussion relating to a request for annexation (OA 21 -03) and rezoning (OZ 21 -04) - 9.95 acres located at 11121 North 1291h East Avenue from Agriculture (AG) to Residential Single - Family High Density (RS -3) Alexa Beemer presented the item. It was further explained that an item would be placed on the June 15, 2021, City Council agenda for consideration and action. 4. Discussion relating to the proposed FY 2021 -2022 Annual Operating Budget Warren Lehr and Linda Jones presented the item and discussion was held. 5. Discussion relating to a budget amendment for fiscal year end supplemental appropriations of excess sales tax revenue Linda Jones presented the item. It was further explained that an item would be placed on the June 15, 2021, City Council and OPWA agendas for consideration and action. 6. Discussion relating to City /Authority Manager items A. Monthly sales tax report B. Various Citizen Board and Committee appointments C. City Manager report Warren Lehr introduced Linda Jones to present item A. Mr. Lehr introduced Juliann Stevens to present item B and discussion was held. Mr. Lehr reported on the Comprehensive Land Use Masterplan survey that is now available for public participation and the new Chief of Police, Dan Yancey, will begin Monday, June 14, 2021. City Councilor /Trustee comments and inquiries Mr. Dunn and Mr. Frugo commented on the Gathering on Main event. Mr. Bush inquired on Tulsa Driller's mascot, Hornsby, appearing at the August 5, 2021, Gathering Event to promote the August 20, 2021, Owasso Night at the Tulsa Drillers game. Owasso City Council, OPWA & OPGA June 8, 2021 Page 2 8. Adjournment The meeting adjourned at 7:21 pm. Bill Bush, Mayor /Chair Juliann M. Stevens, City /Authority Clerk Claims List - 6/15/2021 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK ADVANCE AUTO - SUPPLIES $12.70 JPMORGAN CHASE BANK OREILLY- SUPPLIES $21.96 CART OPERATIONS • Total $34.66 AT &T CONSOLIDATED PHONE $13.26 CITY GARAGE LABOR/OVERHEAD CHG - JUNE $75.83 JPMORGAN CHASE BANK IMPERIAL- UNIFORMS $580.02 JPMORGAN CHASE BANK KANSAS GOLF - REPAIR $339.45 JPMORGAN CHASE BANK KEELING -PARTS $1,106.49 JPMORGAN CHASE BANK L &M -STEEL DRAG MAT $109.99 JPMORGAN CHASE BANK OREILLY -TAPE $3.99 JPMORGAN CHASE BANK OWASSO OVERHEAD -REPAI $125.00 JPMORGAN CHASE BANK P &K -POLE SAW $605.79 JPMORGAN CHASE BANK SITEONE- ANNUALS $540.18 JPMORGAN CHASE BANK TIMMONS -FUEL $837.55 JPMORGAN CHASE BANK TURNPRO- TREATMENTS $549.00 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $49.28 TCF NATIONAL BANK MAINT CART LEASE $1,156.87 VERIZON WIRELESS WIRELESS CONNECTION $74.30 COURSE MAINT -Total $6,167.00 JPMORGAN CHASE BANK RSTRNT EQUIP- SUPPLIES $199.25 JPMORGAN CHASE BANK SAMS- SUPPLIES $12.98 JPMORGAN CHASE BANK SYSCO- SUPPLIES $270.55 FOOD & BEV -Total $482.78 AT &T LONG DISTANCE PHONE $8.85 JPMORGAN CHASE BANK ACUSHNET- UNIFORM $257.72 JPMORGAN CHASE BANK LOWES- SUPPLIES $158.86 JPMORGAN CHASE BANK TERMINIX -PEST CONTROL $95.00 JPMORGAN CHASE BANK WASTE MGMT -REF SVC $608.73 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $192.36 GOLFADMIN •Total $1,321.52 JPMORGAN CHASE BANK BILLER DIRECT - UNIFORM $22918 JPMORGAN CHASE BANK EXAMITY -EXAM FEE $15.00 JPMORGAN CHASE BANK LOWES- SUPPLIES $75.90 GOLFSHOP -Total $320.08 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $237.76 JPMORGAN CHASE BANK JMW GOLF - MERCHANDISE $60.31 JPMORGAN CHASE BANK PEPSI - BEVERAGES $958.82 JPMORGAN CHASE BANK SAMS -FOOD $57.32 JPMORGAN CHASE BANK SYSCO -FOOD $161.11 JPMORGAN CHASE BANK TEXOMA- MERCHANDISE $273.30 PRECISION PRO SPORTS LLC MERCHANDISE $459.95 1 Claims List - 6115/2021 Fund Vendor Name Payable Description Payment Amount 55 OPGA OPGA -Total $2,208.57 OPGA -Total $10,534.61 OPGA Grand Total $10,534.61 rnsd TO: The Honorable Chair and Trustees Owasso Public Golf Authority FROM: Linda Jones Finance Director SUBJECT: Resolution 2021 -01 FY 2021 -2022 Annual Owasso Public Golf Authority (OPGA) Operating Budget DATE: June 11, 2021 BACKGROUND: Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, Owasso Public Works Authority (OPWA) Fund, OPGA Fund, and other funds has been developed and was transmitted for Trustee review on May 11, 2021. The proposed budget was discussed during the May and June Worksession meetings. Printed copies of the proposed budget have been available for public viewing at City Hall and on the City's website. Resolution 2021 -01 provides for the adoption of a fiscal year budget for the Owasso Public Golf Authority. PUBLIC HEARING: On May 19, 2021, legal notice of a public hearing was published in the Owasso Reporter, and such hearing was conducted on June 1, 2021. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. No public comments were received. RECOMMENDATION: Staff recommends approval of Resolution 2021 -01, adopting a Fiscal Year 2021 -2022 budget for the OPGA Fund. ATTACHMENT: OPGA Resolution 2021 -01 OWASSO PUBLIC GOLF AUTHORITY OWASSO, OKLAHOMA RESOLUTION 2021 -01 A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL YEAR 2021 -2022 FOR THE OWASSO PUBLIC GOLF AUTHORITY WHEREAS, The Owasso Public Golf Authority was created as a Title 60 Public Trust; and WHEREAS, The Authority Manager has prepared a budget for fiscal year ending June 30, 2022 (FY 2021- 2022); and WHEREAS, the budget has been formally presented to the Trustees; and WHEREAS, certain budget filing requirements are mandated by State Statutes. NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC GOLF AUTHORITY, THAT: SECTION ONE (1): The Owasso Public Golf Authority does hereby adopt the FY 2021 -2022 Budget with total resources available in the amount of $1,669,108 and total expenditures appropriations in the amount of $1,668,714 as follows: Golf Shop $ 278,167 Golf Cart Operation 126,738 Golf Course Maintenance 852,523 Food and Beverage 146,394 General and Administrative 264,892 Total expenditures $1,668,714 SECTION TWO (2): The effective date of this Resolution shall be July 1, 2021. PASSED AND APPROVED this 15th day of June 2021. Bill Bush, Chair ATTEST: Juliann M. Stevens, Authority Clerk APPROVED AS TO FORM: Julie Lombardi, Authority Attorney OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06105/21 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 4,707.39 8,231.42 605 Cart Operations 764.88 859.73 610 Golf Course Operations 13,840.48 21,448.44 670 Food & Beverage 1,391.31 2,859.31 690 General & Administration 3,611.92 5,248.01 FUND TOTAL 24,315.98 38,646.91 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2020 -2021 Budgetary Basis Statement of Revenues & Expenses As of May 31, 2021 OPERATING EXPENSES PERCENT BUDGET OF BUDGET $ 512,467 MONTH YEAR 85.85% TO -DATE TO -DATE 142,931 OPERATING REVENUES: 134,139 95.24% Golf shop fees $ 9,643 $ 510,009 Merchandise sales 3,872 140,134 COS -- merchandise (3,307) (94,920) Cart Rental 1,667 174,947 Food & beverage 2,819 127,759 COS -- food & beverage (1,791) (60,744) TOTAL OPERATING REVENUES $ 12,902 $ 797,186 OPERATING EXPENSES PERCENT BUDGET OF BUDGET $ 512,467 99.52% 163,230 85.85% (118,349) 80.20% 142,931 122.40% 134,139 95.24% (67,487) 90.01% $ 766,931 103.94% Golf Shop (18,932) (214,050) $ (276,141) 77.51% Cart Operations (5,786) (100,123) (120,058) 83.40% Golf Course Maintenance (56,389) (642,304) (731,714) 87.78% Food & Beverage (8,851) (120,483) (140,778) 85.58% Golf Administration (15,608) (207,223) (227,912) 90.92% Capital Outlay Bridge Renovation (3,845) (76,900) (75,400) 101.99% Capital Outlay Greens Replacement (190,928) (510,415) (803,377) 63.53% TOTAL OPERATING EXPENSES $ (300,338) $ (1,871,499) $ (2,375,380) 78.79% OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (287,436) $ (1,074,313) $ (1,608,449) NONOPERATING REVENUES (EXPENSES): Transfer from General Transfer from OPWA Other revenues /(expenses) TOTAL NONOPERATING REVENUES (EXPENSES): NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance 78,175 $ 2,532,446 $ 1,733,049 146.13% 326,201 326,201 100.00% 1 2,928 - $ 78,176 $ 2,861,574 $ 2,059,250 138.96% $ (209,261) $ 1,787,261 $ 450,801 (302,646) (1,484,615) (1,484,615) $ $ (1,033,814)