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Home My WebLink About2021.06.15_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, June 15, 2021 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA RECEIVED 1. Call to Order JUN 11 2021 >�S Chair Bill Bush City Clerk's Office 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - June 1, 2021, and June 8, 2021, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to a budget amendment in the Owasso Public Works Authority Fund for fiscal year end supplemental appropriations of excess sales tax revenue Jennifer Newman Staff recommends approval of a budget amendment in the OPWA Fund, increasing the estimated revenue and the appropriation for expenditures by $3.2 million. 6. Consideration and appropriate action relating to Resolution 2021 -01, providing for the adoption of an annual budget for Fiscal Year 2021 -2022 Linda Jones Staff recommends approval of Resolution 2021 -01. 7. Report from OPWA Manager 8. Report from OPWA Attorney 9. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date June 5, 2021 • Monthly Budget Status Report - May 2021 10. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) OPWA June 15, 2021 Page 2 11. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 11, 2020, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, June 11, 2021. GA W-wA=w J iann M. Stevens, Ci y Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING Tuesday, June 1, 2021 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, June 1, 2021, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Thursday, May 27, 2021. 1. Call to Order Chair Bill Bush called the meeting to order at 7:31 pm. 2. Roll Call Present Absent Chair- Bill Bush None Vice Chair- Kelly Lewis Trustee - Alvin Fruga Trustee - Doug Bonebrake Trustee - Lyndell Dunn A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney -Julie Lombardi 3. Consideration and approval, denial, amendment, or other appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - May 18, 2021, Regular Meeting B. Approve claims Ms. Lewis moved, seconded by Mr. Dunn to approve the Consent Agenda, as presented with claims totaling $834,953.69. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 4. Consideration and approval, denial, amendment, or other appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to the acquisition of easements for the Ranch Creek Interceptor Upgrade from East 96th Street North to East 116th Street North Travis Blundell presented the item, recommending authorization for payment in the amount of $31,363.20, to Dominion Corp. for the acquisition of 16,1170.20 square feet of permanent easement and 93,218.40 square feet of temporary easement between East 961h Street North and East 106th Street North, just west of Mingo Road; and, authorization for payment in the amount of $26,213.50, to Glen Wood Homes, L.P. for the acquisition of 14,529.80 square feet of permanent easement and 75,794.40 square feet of temporary easement between East 106th Street North and East 1 16th Street North, just west of Mingo Road. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to authorize payments, as recommended. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 Owasso Public Works Authority June 1, 2021 Page 2 6. Report from OPWA Manager None 7. Report from OPWA Attorney None 8. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report— Pay Period Ending Date May 22, 2021 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 10. Adjournment Ms. Lewis moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Dunn, Frugo, Lewis, Bush NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:36 pm. Bill Bush, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, June 8, 2021 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, June 8, 2021, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, June 4, 2021. 1. Call to Order /Roll Call Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Bill Bush None Vice Mayor /Vice Chair- Kelly Lewis Councilor /Trustee - Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. 2. Discussion relating to a proposed amendment to the Policy Guide for implementation of the Owasso Redbud District Project Plan and Increment District No. 7 Chelsea Levo Feary presented the item and discussion was held. It was further explained that an item would be placed on the June 15, 2021, City Council agenda for consideration and action. 3. Discussion relating to a request for annexation (OA 21 -03) and rezoning (OZ 21 -04) - 9.95 acres located at 11121 North 129th East Avenue from Agriculture (AG) to Residential Single - Family High Density (RS -3) Alexa Beemer presented the item. It was further explained that an item would be placed on the June 15, 2021, City Council agenda for consideration and action. 4. Discussion relating to the proposed FY 2021 -2022 Annual Operating Budget Warren Lehr and Linda Jones presented the item and discussion was held. S. Discussion relating to a budget amendment for fiscal year end supplemental appropriations of excess sales tax revenue Linda Jones presented the item. It was further explained that an item would be placed on the June 15, 2021, City Council and OPWA agendas for consideration and action. 6. Discussion relating to City /Authority Manager items A. Monthly sales tax report B. Various Citizen Board and Committee appointments C. City Manager report Warren Lehr introduced Linda Jones to present item A. Mr. Lehr introduced Juliann Stevens to present item B and discussion was held. Mr. Lehr reported on the Comprehensive Land Use Masterplan survey that is now available for public participation and the new Chief of Police, Dan Yancey, will begin Monday, June 14, 2021. City Councilor /Trustee comments and inquiries Mr. Dunn and Mr. Fruga commented on the Gathering on Main event. Mr. Bush inquired on Tulsa Driller's mascot, Hornsby, appearing at the August 5, 2021, Gathering Event to promote the August 20, 2021, Owasso Night at the Tulsa Drillers game. Owasso City Council, OPWA 8 OPGA June 8, 2021 Page 2 8. Adjournment The meeting adjourned at 7:21 pm. Bill Bush, Mayor /Chair Juliann M. Stevens, City /Authority Clerk Fund Claims List - 6115/2021 Vendor Name 61 OPWA BLUE ENERGY FUELS LLC CITY GARAGE JPMORGAN CHASE BANK JPMORGAN CHASE BANK ONEOK INC OKLAHOMA NATURAL GAS UNIFIRST HOLDINGS LP Payable Description Payment Amount CNG FUEL PURCHASED - MAY, $45.96 LABOR/OVERHEAD CHG - JUNE $165.33 OFFICE DEPOT- BATTERIE $26.10 OFFICE DEPOT - SUPPLIES $134.33 NATURAL GAS USAGE $174.14 UNIFORM SERVICE $47.48 OPWA ADMINISTRATION -Total $593.34 TULSA COUNTY CLERK TULSA COUNTY FILINGS $72.00 RANCH CRK INTCPT UPGRADE -Total $72.00 CITY GARAGE LABOR/OVERHEAD CHG - JUNE $410.17 UNIFIRST HOLDINGS LP UNIFORM SERVICE $18.35 RECYCLE CENTER -Total OFFICE DEPOT - SUPPLIES $428.52 BLUE ENERGY FUELS LLC CNG FUEL PURCHASED - MAY, $1,179.62 CINTAS CORPORATION FIRST AID SUPPLIES $43.23 CITY GARAGE LABOR/OVERHEAD CHG -JUNE $5,524.17 CITY GARAGE VEHICLE PARTS PURCH - MAY $1,730.96 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - MAY, 2 $4,528.21 JPMORGAN CHASE BANK AMAZON -PHONE CASES $232.04 JPMORGAN CHASE BANK ATWOODS- UNIFORM $49.99 JPMORGAN CHASE BANK AUTOZONE -FAN $16.99 JPMORGAN CHASE BANK BUMP28UMP- FILTERS $86.86 JPMORGAN CHASE BANK BUMP26UMP -FUSES $88.85 JPMORGAN CHASE BANK BUMP26UMP- SUPPLIES $39.97 JPMORGAN CHASE BANK EBAY -PARTS $100.00 JPMORGAN CHASE BANK FLEETPRIDE- SHOCKS $114.24 JPMORGAN CHASE BANK LOWES -TOOLS $18.14 JPMORGAN CHASE BANK OSI ENV -FEES $50.00 JPMORGAN CHASE BANK PTG OF TULSA - FILTERS $237.78 UNIFIRST HOLDINGS LP UNIFORM SERVICE $72.18 REFUSE COLLECTIONS -Total $14,113.23 FELKINS ENTERPRISES LLC DOOR HANGERS $195.00 JPMORGAN CHASE BANK DLX- DEPOSIT SLIPS $82.76 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $6.27 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $3,085.78 INC SUPPLIES $683.84 UTILITY BILLING -Total $3,369.81 BLUE ENERGY FUELS LLC CNG FUEL PURCHASED - MAY, $169.62 CINTAS CORPORATION FIRST AID SUPPLIES $7150 CITY GARAGE LABOR/OVERHEAD CHG - JUNE $1,378.50 CITY GARAGE VEHICLE PARTS PURCH - MAY $2,699.77 DUKE'S ROOT CONTROL, INC SUPPLIES $683.84 1 Claims List - 6/15/2021 Fund Vendor Name Payable Description Payment Amount 61 OPWA FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - MAY, 2 $838.52 JPMORGAN CHASE BANK AMAZON -TAPE $30.98 JPMORGAN CHASE BANK ATWOODS- UNIFORM $34.99 JPMORGAN CHASE BANK CORE &MAIN- MATERIALS $81.60 JPMORGAN CHASE BANK CORE &MAIN- REPAIR $155.18 JPMORGAN CHASE BANK CORE &MAIN- SUPPLIES $68.70 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $230.80 UNIFIRST HOLDINGS LP UNIFORM SERVICE $61.65 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $663.44 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $223.51 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER COLLECTIONS -Total LOWES -SHOP VAC $7,474,62 AT &T CONSOLIDATED PHONE $39.77 BLUE ENERGY FUELS LLC CNG FUEL PURCHASED - MAY, $6.95 CITY GARAGE LABOR/OVERHEAD CHG -JUNE $1,064.42 CITY GARAGE VEHICLE PARTS PURCH - MAY $276.11 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - MAY, 2 $443.47 JPMORGAN CHASE BANK GRAINGER- BOTTLES $251.34 JPMORGAN CHASE BANK GRAINGER -FUSES $66.00 JPMORGAN CHASE BANK GRAINGER -PARTS $111.87 JPMORGAN CHASE BANK LAWSON- GLOVES $296.82 JPMORGAN CHASE BANK STAPLES - SUPPLIES $63.98 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REM $7,895.14 SCHUERMANN ENTERPRISES, INC REPLACED PUMP $1,162.44 UNIFIRST HOLDINGS LP UNIFORM SERVICE $64.07 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER TREATMENT •Total $11,822.40 BLUE ENERGY FUELS LLC CNG FUEL PURCHASED - MAY, $82.77 CITY GARAGE LABOR/OVERHEAD CHG - JUNE $2,718.17 CITY GARAGE VEHICLE PARTS PURCH - MAY $1,157.00 CITY OF TULSA UTILITIES WATER $400,000.00 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - MAY, 2 $1,292.56 JPMORGAN CHASE BANK AMERIFLEX -PART $68.00 JPMORGAN CHASE BANK CORE &MAIN- HYDRANT $3,108.73 JPMORGAN CHASE BANK CORE &MAIN- METERS $2,686.09 JPMORGAN CHASE BANK CORE &MAIN - RISERS $969.79 JPMORGAN CHASE BANK CORE &MAIN - SUPPLIES $2,760.00 JPMORGAN CHASE BANK KUM &GO -FUEL $86.25 JPMORGAN CHASE BANK LOWES -SHOP VAC $99.99 UNIFIRST HOLDINGS LP UNIFORM SERVICE $80.13 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRI $30.60 2 Claims List - 6/15/2021 Fund Vendor Name Payable Description Payment Amount 61 OPWA WATER -Total $415,140.08 CROSSLAND HEAVY CONTRACTORS WWTP UPGRADE -LS $306,202.55 EXPANSION WWTP UPGRADE -Total $306,202.55 OPWA -Total $759,216.55 OPWA Grand Total $759,216.55 7d TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Jennifer Newman Assistant Finance Director SUBJECT: Supplemental Appropriations Fiscal Year End DATE: June 11, 2021 3_14Kd [741104 The City Manager has the authority to transfer appropriations between line items within a department or to transfer appropriations between departments within the same fund. An increase in total appropriations in a fund requires City Council approval. The Trust Authorities, Owasso Public Works Authority (OPWA) and Owasso Public Golf Authority (OPGA), are required to prepare an annual budget and submit a copy to the City as beneficiary of the Trust. GENERAL FUND SALES TAX REVENUE AND TRANSFER: Under the pledged revenue requirements of the OPWA bond indentures, the City transfers three cents of its sales tax collections to the OPWA Fund. The OPWA then transfers two cents of the sales tax, less payback agreements, back to the General Fund and transfers one cent of the sales tax, less debt service, to the Capital Improvements Fund. The General Fund sales tax collections for the year total $29.14 million, which is more than budgeted revenue. Due to excess sales tax revenue in the General Fund, sales tax transfers to and from the OPWA Fund will also exceed budget. Budget amendments in the amount of $3.2 million are requested to allow for the receipt of those unexpected revenues from the General Fund, as required by bond indentures, and subsequent transfer back to the General and Capital Improvement Funds. PROPOSED ACTION: Budget amendments in the amount of $3.2 million are requested to allow for the transfer of those unexpected revenues and to ensure compliance with the voter- approved sales tax ordinance. RECOMMENDATION: Staff recommends approval of a budget amendment in the Owasso Public Works Authority Fund increasing the estimated revenue and the appropriation for expenditures by $3.2 million. rnIA56V uaLw WRr CN. =,. pug w.MM TO: FROM: SUBJECT: DATE: The Honorable Chair and Trustees Owasso Public Works Authority Linda Jones Finance Director Resolution 2021 -01 FY 2021 -2022 Annual Owasso Public Works Authority (OPWA) Operating Budget June 11, 2021 BACKGROUND: Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, Owasso Public Works Authority (OPWA) Fund, OPGA Fund, and other funds has been developed and was transmitted for Trustee review on May 11, 2021. The proposed budget was discussed during the May and June Worksession meetings. Printed copies of the proposed budget have been available for public viewing at City Hall and on the City's website. Resolution 2021 -01 provides for the adoption of a fiscal year budget for the Owasso Public Works Authority. PUBLIC HEARING: On May 19, 2021, legal notice of a public hearing was published in the Owasso Reporter, and such hearing was conducted on June 1, 2021. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. No public comments were received. RECOMMENDATION: Staff recommends approval of Resolution 2021 -01, adopting a Fiscal Year 2021 -2022 budget for the OPWA Fund. ATTACHMENT: OPWA Resolution 2021 -01 OWASSO PUBLIC WORKS AUTHORITY OWASSO, OKLAHOMA RESOLUTION 2021 -01 A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL YEAR 2021 -2022 FOR THE OWASSO PUBLIC WORKS AUTHORITY WHEREAS, The Owasso Public Works Authority was created as a Title 60 Public Trust; and WHEREAS, The Authority Manager has prepared a budget for fiscal year ending June 30, 2022 (FY 2021- 2022); and WHEREAS, the budget has been formally presented to the Trustees; and WHEREAS, certain budget filing requirements are mandated by State Statutes. NOW, THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY, THAT: SECTION ONE (1): The Owasso Public Works Authority does hereby adopt the FY 2021 -2022 Budget with total resources available in the amount of $53,770,364 and total expenditure appropriations in the amount of $51,822,884 as follows: Administration $2,161,292 Utility Billing 493,126 Water 4,558,917 Wastewater Treatment 1,406,542 Wastewater Collections 7,784,583 Refuse 1,262,038 Recycle Center 712,186 Debt Service 8,346,765 Tax Increment Financing 588,363 Interfund Transfers Out 24,509,072 Total Expenditures $51,822,884 SECTION TWO (2): The effective date of this Resolution shall be July 1, 2021. PASSED AND APPROVED this 15th day of June 2021. Bill Bush, Chair ATTEST: Juliann M. Stevens, Authority Clerk APPROVED AS TO FORM: Julie Lombardi, Authority Attorney OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06105/21 Department Payroll Expenses Total Expenses 400 OPWA Administration 18,860.95 27,986.09 405 Utility Billing 6,869.60 12,045.35 420 Water 15,754.27 26,472.39 450 Wastewater 14,107.31 23,333.79 455 Wastewater Collection 14,353.97 25,045.34 480 Refuse 15,374.08 26,144.65 485 Recycle Center 3,664.28 6,268.22 FUND TOTAL 88,984.46 147,295.83 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2020.2021 Budgetary Basis Statement of Revenues & Expenses As of May 31, 2021 FUND BALANCE (Budgetary Basis) Beginning Balance 4,115,140 4,115,140 Ending Balance $ 6,581,701 $ 83,493 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water $ 517,342 $ 6,724,221 $ 6,596,392 101.94% Wastewater 445.219 5,120,378 5,208,252 98.31% Refuse & recycle 217,962 2,279,610 2,436,961 93.547. Other Utility fees 16,160 186,962 280,600 66.63% TOTAL OPERATING REVENUES $ 1,196,682 $ 14,311,171 $ 14,522,205 98.55% OPERATING EXPENSES: OPWA administration $ (85,677) $ (1,089,770) $ (1,148,594) 94.88% Utility Billing (36,468) (418,893) (524,537) 79.86% Water (330,904) (3,685,567) (4,393,979) 83.887. Wastewater (171,975) (2,456,276) (3,025,922) 81.17% Refuse & Recycle (116,358) (1,637,219) (1,956,329) 83.69% Debt payments (203,268) (2,340,884) (2,705,000) 86.54% TOTAL OPERATING EXPENSES $ (944,649) $ (11,628,608) $ (13,754,361) 84.54% OPERATING REVENUES OVER /(UNDER) EXPENDITURES $ 252,033 $ 2,682,563 $ 767,844 NONOPERATING REVENUES (EXPENSES): Interest $ 2,225 $ 25,064 $ 28,830 86.947. Other revenues /(expenses) 17,521 40,941 20,326 201.42% Transfers in - - - 0.00% Transfers out - (326,201) (326,201) 100.00% TOTAL NONOPERATING REVENUES (EXPENSES) $ 19,746 $ (260,196) $ (277,045) LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt $ 809,823 $ 4,561,282 $ 34,376,052 Expenditures of long -term debt (464,672) (3,956,522) (38,898,498) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES $ 345,151 $ 604,760 $ (4,522,446) NET INCOME (LOSS) $ 616,930 $ 3,027,127 $ (4,031,647) ENCUMBRANCES OUTSTANDING $ (28,535,344) BOND PROCEEDS RECEIVABLE $ 27.974,778 FUND BALANCE (Budgetary Basis) Beginning Balance 4,115,140 4,115,140 Ending Balance $ 6,581,701 $ 83,493