HomeMy WebLinkAbout1999.11.16_OPWA MinutesOWASSO PUBLIC WORKS AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, November 16, 1999
The Owasso Public Works Authority met in regular session on Tuesday, November 16 1999 in
the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, November 12, 1999
ITEM 1 CALL TO ORDER
Chairman Wilken called the meeting to order at 6:30 p.m.
ITEM 2: INVOCATION
The invocation was offered by Jim McElrath, Support Service Director.
ITEM 3: FLAG SALUTE
Dwayne Henderson led in the flag salute.
ITEM 4: ROLL CALL
PRESENT
Mark Wilken, Chair
Mary Lou Barnhouse, Vice Chair
Denise Bode, Trustee
Melinda Voss, Trustee
H C "Will" Williams, Trustee
STAFF
Jeff Hancock, City Manager -
Marcia Boutwell, Authority Secretary
A quorum was declared present.
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Ronald D Cates, Authority Attorney
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REDUEST
FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of November 2, 1999 Regular Meeting.
B. Approval of Claims.
The consent agenda included minutes of the November 2, 1999 regular meeting, by reference
made a part hereto. Item B on the consent agenda included the following claims: (1) Owasso
Public Works Authority $204,579.23; (2) OPWA Capital Improvement Fund $3,250.00; (3)
OPWA Sewerline Extension $23,000.00; (4) Payroll $30,516.62. Dr Bode moved, seconded by
Mr Williams, to approve the consent agenda.
Owasso Public Works Authority November 16, 1999
AYE: Bode, Williams, Voss, Barrihouse, Wilken
NAY: None
Motion carried 5-0.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR THE PURCHASE OF TWO VEHICLES BY
THE PUBLIC WORKS DEPARTMENT.
Mr Roberts presented the item. The FY 1999-2000 public works budget includes funds for the
purchase of a half -ton pickup and a 25,5000 GVW utility truck for water distribution. Bid
specifications were prepared, bids were advertised, and proposal packets were sent to local
vendors. Bids were opened on November 4, 1999, with four bids being received for the pickup
and two bids for the utility truck. Dodge Town USA is the apparent low bidder for the pickup
truck, and Frontier International Trucks is the apparent low bidder for the utility truck. Both
vendors met the required specifications. Ms Voss moved, seconded by Mr Williams, to award
the bid to Dodge Town USA, Oklahoma City, OK for the purchase of a current model Dodge
Ram 1500 pickup truck in the amount of $15,689; and to Frontier International Trucks, Tulsa,
OK for the purchase of a current model International 25,500 GVW flatbed utility truck in the
amount of $47,361; and authorization for payment for both vehicles.
AYE: Voss, Williams, Bode, Barnhouse, Wilken
NAY: None
Motion carried 5-0.
ITEM 7; CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF AN ENGINEERING CONTRACT TO PREPARE A WATER
SYSTEM MASTER PLAN.
Mr Carr said that during the summer of 1999, water usage by the City of Owasso customers
increased to all-time record levels. The Public Works Department has identified various work
items that are needed to address the low pressure and insufficient flow problems created by an
increasing number of customers, as well as extended periods of high temperatures and little
rainfall. A master plan will need to be developed in order to ensure orderly infrastructure
development, expansion and upgrading. Qualification statements and proposals were received
from engineering firms on October 8, 1999, and ranked by an evaluation team. Upon
comparison of proposals, Montgomery Watson was considered to be the most "qualified and
highly responsive firm". Staff met with representatives from Montgomery Watson and drafted
an agreement for engineering design services, divided into eight phases, with a lump sum total
cost of $122,779. If the agreement is approved, it is expected that an evaluation of the existing
system and recommendation of improvements will be completed in February 2000. The entire
plan should be completed in May 2000. Dr Bode moved, seconded by Ms Voss to approve an
Agreement for Engineering Design Services for Water System Master Planning with
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Owasso Public Works Authority November 16, 1999
Montgomery Watson in the amount of $122,779, and authorization for the Chair to execute the
document.
AYE: Bode, Voss, Williams, Barnhouse, Wilken
NAY: None
Motion carried 5-0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE SALE
OF PROPERTY OWNED BY THE OWASSO PUBLIC WORKS AUTHORITY.
Mr McElrath presented the item. The purchase of the former PSO building for use as a facility
for the location of public works administration offices and field operations, allows the street
department to move from its present building at 420 S Birch to the new location. Precision
Components, located adjacent to this facility, has asked to purchase the building to provide them
with needed storage space and to allow for future expansion. The facility was appraised by an
independent appraiser, and the fair market value of the property has been determined to be
$128,000. Prior to the appraisal, Precision had offered $158,200, an amount estimated to be
required to replace the facility. Precision has agreed to allow public works to utilize four truck
bays in the facility for maintenance and storage of sanitation vehicles and component parts for a
period of six months from the date of Precision's occupancy. Dr Bode moved, seconded by Ms
Banihouse, to approve the Real Estate Purchase Contract/Early Occupancy Agreement for the
sale of real property located 420 S Birch, and authorize the Chair and Secretary to execute the
contract, as well as authorize the Chair to act on behalf of the Authority to finalize and close the
purchase.
AYE: Bode, Banihouse, Williams, Voss, Wilken
NAY: None
Motion carried 5-0.
ITEM 9: REPORT FROM OPWA MANAGER
No report.
No report.
ITEM 11: NEW BUSINESS.
None
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Owasso Public Works Authority November 16, 1999
ITEM 12: ADJOURNMENT
Ms Barnhouse moved, seconded by Ms Voss, to adjourn.
AYE: Banlhouse, Voss, Williams, Bode, Wilken
NAY: None
Motion carried 5-0, and the meeting was adjourned at 6:45 p.m.
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Marci Boutwell, Secr tart'
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Mark Wilken, Chairperson