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Home My WebLink About2021.07.06_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, July 6, 2021 - 6:30 PM NOTE., APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA RECEIVED 1. Call to Order JUL O 1 2021 Chair Bill Bush 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - June 15, 2021, Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to a change order to the construction contract between the Owasso Public Works Authority and Jerry's Excavation, Inc. for the 2020 Owasso Market Sewer Improvement Project Earl Farris Staff recommends approval of Change Order No. 1, increasing the contract amount by $81,000.00, bringing the new contract amount to $941,300.00, and authorization to execute all necessary documents. 6. Report from OPWA Manager 7. Report from OPWA Attorney B. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date June 19, 2021 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 11, 2020, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Thuurrrssday, July 1, 2021. Q,� v l . u iann M. Stevens, Cit erk The City of Owasso encourages citizen participation. To request on accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@citvofowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING Tuesday, June 15, 2021 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, June 15, 2021, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, June 1], 2021. 1. Call to Order Chair Bill Bush called the meeting to order at 7:41 pm. 2. Roll Call Present Absent Chair- Bill Bush None Vice Chair- Kelly Lewis Trustee - Alvin Fruga Trustee - Doug Bonebrake Trustee - Lyndell Dunn A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - June 1, 2021, and June 8, 2021, Regular Meetings B. Approve claims Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda, as presented with claims totaling $759,216.55. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to a budget amendment in the Owasso Public Works Authority Fund for fiscal year end supplemental appropriations of excess sales tax revenue Jennifer Newman presented the item, recommending approval of a budget amendment in the OPWA Fund, increasing the estimated revenue and the appropriation for expenditures by $3.2 million. There were no comments from the audience. Mr. Bonebrake moved, seconded by Mr. Dunn to approve the budget amendment, as recommended. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 6. Consideration and appropriate action relating to Resolution 2021 -01, providing for the adoption of an annual budget for Fiscal Year 2021 -2022 Linda Jones presented the item, recommending approval of Resolution 2021 -01. Owasso Public Works Authority June 15, 2021 Page 2 There were no comments from the audience. Ms. Lewis moved, seconded by Mr. Dunn to approve Resolution 2021 -01, as recommended. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 7. Report from OPWA Manager None 8. Report from OPWA Attorney None 9. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date June 5, 2021 • Monthly Budget Status Report - May 2021 10. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 11. Adjournment Mr. Dunn moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Bonebrake, Dunn, Frugo, Lewis, Bush NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:45 pm. Bill Bush, Chair Juliann M. Stevens, Authority Clerk Claims List - 7/6/2021 Fund Vendor Name Payable Description Payment Amount 61 OPWA KELLOGG ENGINEERING, INC 117TH STREET FORCE MAIN $10,341.00 117TH STREET FORCE MAIN -Total $10,341.00 KELLOGG ENGINEERING, INC DESIGN SERVICES $5,667.50 MSB CONSTRUCTION LLC COFFEE CREEK LIFT STATION $159,866.00 COFFEE CREEK LIFT STATION -Total $165,533.50 JERRY'S EXCAVATION INC 2020 OWASSO MKT SWR IMP $137,515.82 GRAVITY SWR OWASSO MKT -Total $137,515.82 AEP IPSO ELECTRIC USE $1,316.25 JPMORGAN CHASE BANK NEXTCARE- VACCINES $300.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $573.27 JPMORGAN CHASE BANK OFFICE EVERYTHING -SUP $17.74 JPMORGAN CHASE BANK OREILLY- SUPPLIES $10.99 JPMORGAN CHASE BANK SAMS- SUPPLIES $360.76 JPMORGAN CHASE BANK STAPLES - SUPPLIES $63.98 JPMORGAN CHASE BANK TINT SHOP - TINTING $275.00 STANDLEY SYSTEMS LLC COPIER MAINTENANCE $251.70 TERMINIX AGREEM $78.00 STANDLEY SYSTEMS LLC COPIER SUPPLIES $44.81 UNIFIRST HOLDINGS LP UNIFORM SERVICE $94.44 UNITED STATES CELLULAR PW MONTHLY CELL PHONE $43.20 CORPORATION OPWA ADMINISTRATION -Total $3,352.14 BANCFIRST 800469017/098 $55,960.40 BANCFIRST 800470015/09C $23,361.34 BANCFIRST 800471013 1SANTA FE $14,375.74 BANCFIRST 800472011 /RANCH CREEK $25,377.32 BANCFIRST 800780017119C $84,192.96 OPWA DEBT SERVICE -Total $203,267.76 AEP IPSO ELECTRIC USE $129.78 JPMORGAN CHASE BANK ACADEMY -BOOTS $109.99 JPMORGAN CHASE BANK ACADEMY -SHOES $99,99 JPMORGAN CHASE BANK LOWES -TOOLS $318.00 JPMORGAN CHASE BANK SEMI TRUCK -WASH $105.00 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FE $1,364.97 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FE $1,594.53 OSI ENVIRONMENTAL INC USED OIL COLLECTION $100.00 OSI ENVIRONMENTAL INC USED OIL COLLECTION FEE $100.00 TERMINIX PEST CONTROL $78.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE $55.05 RECYCLE CENTER -Total $4,055.31 JPMORGAN CHASE BANK BUMP2BUMP- FILTERS $291.87 1 Fund 61 OPWA Claims List - 7/6/2021 Vendor Name Payable Description Payment Amount JPMORGAN CHASE BANK BUMP2BUMP -PARTS $50.23 JPMORGAN CHASE BANK BUMP2BUMP -TUBE $7,27 JPMORGAN CHASE BANK BUMP2BUMP -WIPER BLADE $12.76 JPMORGAN CHASE BANK COVANTA- TIPPING FEE $3,813.31 JPMORGAN CHASE BANK CUMMINS - REGULATOR $806.51 JPMORGAN CHASE BANK CUMMINS -SVC /REPAIR $4,882.78 JPMORGAN CHASE BANK ESRI -GIS LICENSE $468.22 JPMORGAN CHASE BANK FLEETPRIDE- GASKETS $37.01 JPMORGAN CHASE BANK FLEETPRIDE -MUD FLAPS $24.38 JPMORGAN CHASE BANK FROST - SUPPLIES $164.23 JPMORGAN CHASE BANK GELLCO -BOOTS $170,99 JPMORGAN CHASE BANK INLAND TRUCK - SUPPLIES $16.50 JPMORGAN CHASE BANK LOWES - BLADES $34.89 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $166.02 JPMORGAN CHASE BANK PTG OF TULSA - REPAIR $1,037.04 JPMORGAN CHASE BANK SEMI TRUCK -WASH $195.00 JPMORGAN CHASE BANK STEVES WHLSE- SOCKET $180.23 JPMORGAN CHASE BANK STEVES WHLSE -TEST KIT $94.87 JPMORGAN CHASE BANK TULSA CLEAN SYS -POWER $314.30 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FE $12,596.33 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FE $4,814.51 SPOK INC. PAGER USE $71.88 TREASURER PETTY CASH CDL RENEWAL -HOLT $85.80 UNIFIRST HOLDINGS LP UNIFORM SERVICE $222.54 UNITED STATES CELLULAR PW MONTHLY CELL PHONE $38.57 CORPORATION REFUSE COLLECTIONS -Total $30,598.04 JPMORGAN CHASE BANK AMAZON- RECEIPT BOOKS $14.84 JPMORGAN CHASE BANK AMAZON- SUPPLIES $4.35 JPMORGAN CHASE BANK BEST BUY -EQUIP $89,99 JPMORGAN CHASE BANK DELL -PC MONITOR $217.59 JPMORGAN CHASE BANK OFFICE DEPOT - KEYBOARD $29.99 JPMORGAN CHASE BANK THESTAMPMAKER -STAMP $39.45 TECHNICAL PROGRAMMING SERVICES BILLING SERVICEA $1,420.82 INC UTILITY BILLING -Total $1,817.03 AEP IPSO ELECTRIC USE $9,660.70 DUKE'S ROOT CONTROL, INC JETT POWER GREASE $2,100.00 JAMES A. OZBUN MAIN PLANT - SEAL $1,137.00 JAMES A. OZBUN RELIEF STATION $462.00 JAMES A. OZBUN SEAL/SEALSLEEVE $1,487.00 JPMORGAN CHASE BANK ATWOODS- SOLVENT $50.35 2 Claims List - 7/6/2021 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK SUMP26UMP- SUPPLIES $39.01 JPMORGAN CHASE BANK DEQ -LIC RENEW FEE $138.00 JPMORGAN CHASE BANK EBAY -FEES $25.46 JPMORGAN CHASE BANK SEAL CO -SEALS $20.00 LOT MAINTENANCE OF OKLAHOMA, INC. MAINT $1,200.00 SPOK INC. PAGER USE $77,20 UNIFIRST HOLDINGS LP UNIFORM SERVICE $184.95 WASHINGTON CO RURAL WATER MAGNOLIA LS WATER $23.10 DISTRICT WASHINGTON CO RURAL WATER MORROW LS WATER $19.80 DISTRICT WASTEWATER COLLECTIONS -Total $16,624.57 AEP IPSO ELECTRIC USE $28,509.60 AT &T PHONE USE $39,77 JPMORGAN CHASE BANK ACADEMY -EQUIP $743.95 JPMORGAN CHASE BANK ACADEMY -NET $29.99 JPMORGAN CHASE BANK AMAZON- NOZZLES $73.40 JPMORGAN CHASE BANK ATWOODS -MAT $39.99 JPMORGAN CHASE BANK ATWOODS- SUPPLIES $65.45 JPMORGAN CHASE BANK CINTAS- SUPPLIES $47.39 JPMORGAN CHASE BANK CORE &MAIN -PARTS $1,747.25 JPMORGAN CHASE BANK DALE &LEES- REPAIR $443.42 JPMORGAN CHASE BANK ENV IMPR -PARTS $1,875.00 JPMORGAN CHASE BANK GRAINGER -EXT RODS ($74.89) JPMORGAN CHASE BANK GRAINGER- REAGENT $165.55 JPMORGAN CHASE BANK GRAINGER- REPAIR $1,089.36 JPMORGAN CHASE BANK GRAINGER- SUPPLIES $90.84 JPMORGAN CHASE BANK GRAINGER -TOOLS $209.25 JPMORGAN CHASE BANK GRAINGER -WATER $32.48 JPMORGAN CHASE BANK GREEN CO- TESTING $200.00 JPMORGAN CHASE BANK HACH- REAGENT $83.04 JPMORGAN CHASE BANK HOME DEPOT -PIPE $120.23 JPMORGAN CHASE BANK HOME DEPOT -TOOLS $67.38 JPMORGAN CHASE BANK HUTHER&ASSOC- TESTING $1,225.00 JPMORGAN CHASE BANK JOHNSTONE -MOTOR $170.77 JPMORGAN CHASE BANK JOHNSTONE -PART $1.33 JPMORGAN CHASE BANK LOCKE- LIGHTS $545.76 JPMORGAN CHASE BANK LOCKE - LIGHTS /FIXTURES $114.24 JPMORGAN CHASE BANK LOWES -EQUIP $163.24 JPMORGAN CHASE BANK LOWES -RAGS $39.04 JPMORGAN CHASE BANK LOWES- SUPPLIES $226.24 JPMORGAN CHASE BANK LOWES -TOOLS $59.66 3 Claims List - 7/6/2021 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK NCL OF WISC- BEAKERS $55.29 JPMORGAN CHASE BANK NCL OF WISC- SUPPLIES $210.74 JPMORGAN CHASE BANK OREILLY -DEF ADDITIVE $25.98 JPMORGAN CHASE BANK POLYDYNE - POLYMER $7,590.00 JPMORGAN CHASE BANK POLYDYNE- POLYMER DRUM $2,970.00 JPMORGAN CHASE BANK POLYDYNE- POLYMER TOTE $15,180.00 JPMORGAN CHASE BANK ROYAL FILTER - FILTERS $401.82 JPMORGAN CHASE BANK SAMS- SUPPLIES $16.98 JPMORGAN CHASE BANK TERMINIX -PEST CONTROL $98.00 JPMORGAN CHASE BANK WALMART -WATER $8.16 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REM $15,173.25 SPOK INC. PAGER USE $31.45 UNIFIRST HOLDINGS LP UNIFORM SERVICE $192.21 WASTEWATER TREATMENT -Total $80,097.61 AEP /PSO ELECTRIC USE $394.17 BILLY BASORE MAY DIRT $86.67 CITY OF TULSA DEPT OF FINANCE WQA LAB SERVICES - MAY 20 $500.00 JPMORGAN CHASE BANK ACADEMY - SUPPLIES $34.99 JPMORGAN CHASE BANK ACCURATE ENV - TESTING $805.00 JPMORGAN CHASE BANK ANCHOR PAINT- SUPPLIES $60.75 JPMORGAN CHASE BANK CORE &MAIN -METER $631.75 JPMORGAN CHASE BANK CORE &MAIN -PARTS $277.00 JPMORGAN CHASE BANK DEQ -LIC RENEW $92.00 JPMORGAN CHASE BANK LOWES -PARTS $16.54 JPMORGAN CHASE BANK LOWES -WOOD $41.72 JPMORGAN CHASE BANK SHERWIN WILLIAMS -PAIN $103.88 JPMORGAN CHASE BANK TIMMONS -FUEL $1,611.71 JPMORGAN CHASE BANK TWIN CITIES- CONCRETE $450.00 JPMORGAN CHASE BANK UTILITY SPLY- SUPPLIES $3,065.30 SPOK INC. PAGER USE $90.18 UNIFIRST HOLDINGS LP UNIFORM SERVICE $220.75 WATER -Total $8,482.41 CP &Y INC WWTP LS EXP PROJECT $43,330.24 GREELEY & HANSEN LLC LBX 619776 WWTP LS EXP PROJECT $19,157.04 WWTP UPGRADE -Total $62,487.28 OPWA -Total $724,172.47 67 OPWA SALES TAX BANCFIRST 800650012/2016 NOTE $233,579.08 BANCFIRST 800730038/2018 NOTE $97,996.67 BANCFIRST 800826026/2020NOTE $95,765.63 OPWA STF DEBT SERVICE -Total $427,341.38 4 Claims List - 7/612021 Fund Vendor Name Payable Description Payment Amount 67 OPWA SALES TAX -Total $427,341.38 69 OPWA SALES TAX SUB MORROW PLACE INVESTMENT GROUP DEVELOPMENT AGREEMENT $5,628.41 ACCOUN LLC OPWA STSUB -DEBT SERV -Total $5,628.41 OPWA SALES TAX SUB ACCOUN -Total $5,628.41 OPWA Grand Total $1,157,142.26 sd TO: The Honorable Chair and Trustees Owasso Public Works Authority (OPWA) FROM: Earl Farris, Project Administrator SUBJECT: 2020 Owasso Market Sewer Improvements Project - Change Order No. 1 DATE: July 1, 2021 BACKGROUND In February 2021, the Owasso Public Works Authority approved a construction contract with Jerry's Excavation, Inc., in the amount of $860,300.00. Work included installation of a new 12" sanitary sewer line that would allow for future capacity increases in the Smith Farm Market area. The line runs from JC Penny to the Regional Detention Pond (see Map). Construction commenced in May 2021, with completion scheduled by November 2021. On June 17, 2021, the contractor brought two (2) concerns to City staff that need immediate attention. PROPOSED CHANGE ORDER NO. 1: • The alignment on the east side of Garnett Road requires a redesign to alleviate conflicts with Public Service Company of Oklahoma and Oklahoma Natural Gas and to correct issues that are potentially undermining a section of Garnett Road. The estimated cost is $36,000.00. • Survey data shows approximately 560 linear feet of downstream sewer to be a 12" line. In reality, it is 8" line and needs to be upgraded to a 12" in order to address the capacity issues. The estimated cost is $78,000.00. The recommended changes are estimated at a cost of $114,000.00. There are three items related to a 24" water line that no longer needs to be realigned. These items are a $33,000.00 savings which will reduce the total cost of the change order to $81,000.00. The project contains a $50,000.00 project allowance that can be applied to the change order as well; however, staff believes it is in the better interest of the City to keep the allowance in place to cover any future issues that may arise between now and the completion of the project. If approved, this funding will be added to the project allowance and distributed as overruns to existing line items. All changes requested are based on existing pay item pricing within the contract. FUNDING: Funding for the project is available in the FY 2020 -2021 Wastewater Collections Division Budget via a loan from the Oklahoma Water Resources Board. RECOMMENDATION: Staff recommends approval of Change Order No. 1, increasing the contract amount by $81,000.00, bringing the new contract amount to $941,300.00, and authorization to execute all necessary documents. ATTACHMENTS: Site Map Change Order No. 1 Owasso Market Sewer Improvements Project I 4Pir 'T- �yyfr. �e � I I 1" = 433 ft Location Map 06/2212021 SQ RRf4 RYW RFl�Rl cn«u�n. This map may reoresens a visual display of related geographic information. Data Provided here cn is no: guarantee of acutual field conditions. To be sure of complete accuracy; pleas= contact the responsible staff for most up -to -date information. SECTION 00600 CHANGE ORDER PROJECT: Owasso Market Sewer Improvements CONTRACT DATE: February 16, 2021 TO CONTRACTOR: Jerry's Excavation, Inc CHANGE ORDER NUMBER: 1 DATE: July 6, 2021 CONTRACT FOR: Owasso Market Sewer Imp. The Contract is changed as follows: Addition of $81,000.00 to the project allowance to cover overruns of 1: re- design alignment east of Garnett ($36,000.00); 2: Remove and Replace 8" to 12" sewer line (560 LF) ($78,000.00. Change order also moves pay item I IA, 1113, & I IC funding ($33,000.00) to the project allowance for offset funding needs if future conflicts arise. Not valid until signed by the Owner and Contractor The original Contract Sum was $ 860,300.00 Net change by previously authorized Change Orders $ $0 The Contract Sum prior to this Change Order was $ 860,300.00 The Contract Sum will be (increased) (decreased) (unchanged) by this Change Order in the estimated amount of $ 81,000.00 The new Contract Sum including this Change Order will be $ 941.300.00 The Contract Time will be (increased) (decreased) (unchanged) by (_21) days. The date of Substantial Completion as of the date of this Change Order therefore is November 20, 2021 NOTE: This summary does not reflect changes in the Contract Sum Time which have been authorized by Construction Change Directive. City of Owasso VMS) J411 7.�C0I0 ADDRESS IM DATE OWNER 200 South Main ADDRESS Owasso Ok 74055 I-rd Bill Bush, Mayor DATE _July 6, 2021 SPECIAL PROVISIONS 0509 00900 - Page 1 of 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06/19/21 Department Payroll Expenses Total Expenses 400 OPWA Administration 18,828.33 27,921.65 405 Utility Billing 6,869.61 12,032.31 420 Water 15,618.89 26,327.97 450 Wastewater 14,905.93 24,243.78 455 Wastewater Collection 13,880.67 24,488.12 480 Refuse 14,664.31 25,272.43 485 Recycle Center 2,967.20 5,448.93 FUND TOTAL 87,734.94 145,735.19