HomeMy WebLinkAbout2021.07.06_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers Old Central Building
Tuesday, July 6, 2021 - 6:30 PM
109 North Birch, Owasso, OK
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving,
authorizing, awarding, denying, postponing, or fabling.
AGENDA
1. Call to Order RECEIVED
Mayor Bill Bush
2. Invocation JUL 02 2021
Reverend Linzy Slayden of Friendship Baptist Church
City Clerk's Office
3. Flag Salute
4. Roll Call
5. Presentation of the Character Trait of Loyalty
Kathy Curtis, Character Council Member
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matt ers listed under "Consent' are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - June 15, 2021, Regular Meeting
B. Approve claims
C. Accept public infrastructure improvements: asphalt roads, sidewalks, stormwater,
water, and sanitary sewer systems for Charleston Place, a residential development
located on North 141st East Avenue and south of East 93rd Place North
D. Accept public infrastructure improvements: asphalt roads, sidewalks, stormwater,
and sanitary sewer systems for Presley Hollow Phase I, a residential development
located on East 76th Street North and 1.2 miles east of North 1291h East Avenue
7. Consideration and appropriate action relating to items removed from the Consent Agenda
8. Consideration and appropriate action relating to a contract for audit services for Fiscal Year
ending June 30, 2021
Linda Jones
Staff recommends approval of the contract with BT & Co., PA of Topeka, Kansas, in the amount
of $50,000.00, relating to auditing services for the City and its Trust Authorities; and $4,000.00,
each, for any Federal grant audits required under the Single Audit Act; and authorization to
execute the contract.
9. Consideration and appropriate action relating to the renewal of the Master Services
Agreement for professional behavioral health services
Michele Dempster
Staff recommends approval of the Fourth Renewal Agreement with First Responder Support
Services, PLLC in the amount of $39,238.80, and authorization to execute the agreement.
10. Report from City Manager
Monthly Public Works Project Status Report
11. Report from City Attorney
12. Report from City Councilors
Owasso City Council
July 6, 2021
Page 2
13. Official Notices (documents for acknowledgment of receipt or information only, no discussion
or action will be taken)
• Payroll Payment Report - Pay Period Ending Date June 19, 2021
• Health Care Self- Insurance Claims - dated as of June 30, 2021
14. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
15. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 11, 2020, and
the Agenda posted at City Hall, 200 South Main Streettiat 6:00 pm on Friday, July 2, 2021.
nn M. Stevens,
The City of Owasso encourages citizen participation. To request on accommodation due to a disability, contact the City
Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowasso.com
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, June 15, 2021
The Owasso City Council met in regular session on Tuesday, June 15, 2021, in the Council
Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting
filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted
at City Hall, 200 South Main Street, at 6:00 pm on Friday, June 11, 2021.
1. Call to Order
Mayor Bill Bush called the meeting to order at 6:30pm.
2. Invocation
The Invocation was offered by Pastor Claud Slate of Fireside Baptist Church.
3. Flag Salute
Councilor Lyndell Dunn led the flag salute.
4. Roll Cali
Present Absent
Mayor -Bill Bush None
Vice Mayor - Kelly Lewis
Councilor - Alvin Fruga
Councilor -Doug Bonebrake
Councilor- Lyndell Dunn
A quorum was declared present.
Staff:
City Manager- Warren Lehr
City Attorney - Julie Lombardi
5. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes -June], 2021, and June 8, 2021, Regular Meetings
B. Approve claims
Mr. Bonebrake moved, seconded by Ms. Lewis to approve the Consent Agenda, as
presented with claims totaling $400,275.08.
YEA: Bonebrake, Dunn, Fruga, Lewis, Bush
NAY: None
Motion carried: 5 -0
6. Consideration and appropriate action relating to items removed from the Consent Agenda
None
Consideration and appropriate action relating to a budget amendment for fiscal year end
supplemental appropriations of excess sales tax revenue
Linda Jones presented the item, recommending approval of a budget amendment in the
General Fund, increasing the estimate revenue and the appropriation for expenditures by
$3.2 million.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Mr. Dunn to approve the budget amendment, as recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis, Bush
NAY: None
Motion carried: 5 -0
Owasso City Council
June 15, 2021
Page 2
8. Consideration and appropriate action relating to Resolution 2021 -11, providing for the
adoption of an annual budget for Fiscal Year 2021 -2022, General Fund and other Funds, and
establishing budget amendment authority as provided by state statute
Linda Jones presented the item, recommending approval of Resolution 2021 -11.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Lewis to approve Resolution 202 1 -1 1, as recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis, Bush
NAY: None
Motion carried: 5 -0
9. Consideration and appropriate action relating to Ordinance 1179, Annexation (OA 21 -03) of
approximately 9.95 acres, located at 11121 North 1291h East Avenue and approving the
rezoning (OZ 21 -04) of said property from Agriculture (AG) to Residential Single - Family High
Density (RS -3)
Alexa Beemer presented the item, recommending adoption of Ordinance 1179.
There were no comments from the audience. After discussion, Ms. Lewis moved, seconded
by Mr. Bonebrake to adopt Ordinance 1179, as recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis, Bush
NAY: None
Motion carried: 5 -0
10. Consideration and appropriate action relating to a bid award for the Funtastic Island
Renovation and Splash Pad Project
Larry Langford presented the item, recommending to award the base bid and alternates
one (1) through six (6) to Magnum Construction, Inc., of Broken Arrow, Oklahoma, in the
amount of $1,105,606.00, and authorization to execute all necessary documents.
There were no comments from the audience. After discussion, Ms. Lewis moved, seconded
by Mr. Fruga to award the bid and authorize execution of all necessary documents, as
recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis, Bush
NAY: None
Motion carried: 5 -0
11. Consideration and appropriate action relating to an interlocal agreement with Tulsa County
Board of Commissioners for the North 1371h East Avenue Service Road Extension Project
Roger Stevens presented the item, recommending approval of the Interlocal Agreement
with Tulsa County Board of Commissioners and authorization to execute all necessary
documents.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Mr. Dunn to approve the agreement and authorize execution of all necessary
documents, as recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis, Bush
NAY: None
Motion carried: 5 -0
12. Consideration and appropriate action relating to Resolution No. 2021 -10, approving an
amendment to Section III (A)(5), Development Project Assistance, of the Policy Guide for
implementation of the Owasso Redbud District Project Plan and Increment District No. 1 by
extending all completion dates of construction by a period of two (2) years
Chelsea Levo Feary presented the item, recommending approval of Resolution 2021 -10.
One (1) citizen addressed the City Council. After discussion, Mr. Dunn moved to amend
Resolution 2021 -10, to extend only the project completion date for receiving 12% assistance
in development financing from June 30, 2021 to June 30, 2023, and the remainder of the
project completion dates to remain unchanged, seconded by Mr. Bonebrake.
Owasso City Council
June 15, 2021
Page 3
YEA: Bonebrake, Dunn, Bush
NAY: Frugal, Lewis
Motion carried: 3 -2
Mr. Dunn moved, seconded by Mr. Bonebrake to approve Resolution 2021 -10, as amended.
YEA: Bonebrake, Dunn, Bush
NAY: Frugal, Lewis
Motion carried: 3 -2
13. Consideration and appropriate action relating to the appointment of persons to serve on
various City Boards and Committees
Mayor Bill Bush presented the item recommending the following appointments:
AUDIT COMMITTEE:
Lyndell Dunn (Seat 1, City Council Representative) - term expires June 30, 2022
Jack Murray (Seat 2, Business Person) - term expires June 30, 2024
BOARD OF ADJUSTMENT: Joe Ramey (At Large) -term expires June 30, 2024
CAPITAL IMPROVEMENTS COMMITTEE: - term expires June 30, 2022
Bill Bush (City Council Representative)
Lyndell Dunn (City Council Representative)
Paul Loving (Planning Commission Representative)
Dirk Thomas (OEDA Representative)
Jeff Davis (Citizen Representative)
Jason Drake (Citizen Representative)
Rob Haskins (Citizen Representative)
Jim Hunter (Citizen Representative)
Kent Inouye (Citizen Representative)
Keith Whitfield (Citizen Representative)
Warren Lehr, City Manager
Chris Garrett, Assistant City Manager
Linda Jones, Finance Director
OWASSO ECONOMIC DEVELOPMENT AUTHORITY:
Skip Mefford (At Large Representative) - term expires June 30, 2026
Gary Akin (Chamber Representative) - term expires June 30, 2022
Alvin Fruga (Council Representative) - term expires June 30, 2022
PERSONNEL BOARD: Bruce McCarty (Citizen Representative) - term expires June 30,
2024
PLANNING COMMISSION:
Abhijeet Utturkar (Citizen Representative) - term expires June 30, 2024
David Vines (Citizen Representative) - term expires June 30, 2024
INDIAN NATIONS COUNCIL OF GOVERNMENTS (INCOG) BOARD OF DIRECTORS /GENERAL
ASSEMBLY: term expires June 30, 2023
Bill Bush (City Council) / Warren Lehr (City Manager, Alternate)
INCOG TRANSPORTATION POLICY COMMITTEE: term expires June 30, 2022
Doug Bonebrake (City Council) / Warren Lehr (City Manager, Alternate)
INCOG TRANSPORTATION TECHNICAL COMMITTEE: term expires June 30, 2022
Roger Stevens (Public Works) /Dwayne Henderson (Public Works, Alternate)
REGIONAL METROPOLITAN UTILITY AUTHORITY: term expires June 30, 2022
Roger Stevens (Public Works Director) /Dwayne Henderson (City Engineer)
There were no comments from the audience. Mr. Bonebrake moved, seconded by Mr. Dunn
to approve the appointments, as recommended.
YEA: Bonebrake, Dunn, Frugal, Lewis, Bush
NAY: None
Motion carried: 5 -0
Owasso City Council
June 15, 2021
Page 4
14. Report from City Manager
Warren Lehr reported on the 13th Annual Economic Summit to be held on Thursday, June 24,
2021 at 10:00 am.
15. Report from City Attorney
None
16. Report from City Councilors
Councilor Bonebrake commented on Keep Owasso Clean and welcomed the new Chief of
Police, Dan Yancey. Councilor Frugo commented on the Gathering on Main event.
Councilor Dunn announced a new grandchild. Councilor Lewis reported that Patrick Callan,
Owasso resident, would be competing in the US Olympic swimming trials.
17. Official Notices (documents for acknowledgment of receipt or information only, no
discussion or action will be taken)
The Mayor acknowledged receipt of the following:
• Payroll Payment Report - Pay Period Ending Date June 5, 2021
• Health Care Self- Insurance Claims - dated as of June 10, 2021
• Monthly Budget Status Report - May 2021
18. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
19. Adjournment
Ms. Lewis moved, seconded by Mr. Bonebrake to adjourn the meeting.
YEA: Bonebrake, Dunn, Fruga, Lewis, Bush
NAY: None
Motion carried: 5 -0 and the meeting adjourned at 7:41 pm.
Bill Bush, Mayor
Juliann M. Stevens, City Clerk
Claims List - 7/612021
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
GALLS - SUPPLIES
$1,424.00
JPMORGAN CHASE BANK
SAFEWARE- REFUND
($514.80)
COVID EMERG SUPP FUNDING -Total
AMAZON- UNIFORM
$909.20
AEP IPSO
ELECTRIC USE
$338.20
AT &T
PHONE USE
$311.10
DEPARTMENT OF PUBLIC SAFETY
OLETS
$350.00
JPMORGAN CHASE BANK
41MPRINT- SUPPLIES
$274.95
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$56.92
JPMORGAN CHASE BANK
APCO - TRAINING
$1,837.00
JPMORGAN CHASE BANK
BADGE FRAME- SUPPLIES
$313.00
JPMORGAN CHASE BANK
INTERSTATE - SUPPLIES
$63.80
JPMORGAN CHASE BANK
KS APC- TRAINING
$25.00
JPMORGAN CHASE BANK
LANGUAGE LINE - REFUND
($398.98)
JPMORGAN CHASE BANK
LOCKE -PARTS
$149.10
JPMORGAN CHASE BANK
LOWES -LOCK BOX
$25.96
JPMORGAN CHASE BANK
PUBLIC SFTY- TRAINING
$35.00
JPMORGAN CHASE BANK
OUEENSBORO IND- UNIFOR
$590.98
JPMORGAN CHASE BANK
WALLGUARD- PRISON BOAR
$56.58
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$30.30
EMERGENCY COMMUNICATIONS -Total
$4,058.91
AEP /PSO
ELECTRIC USE
$165.12
JPMORGAN CHASE BANK
AMAZON- REFUND
($84.31)
JPMORGAN CHASE BANK
AMAZON- UNIFORM
$169.95
JPMORGAN CHASE BANK
FAM ANIMAL MED -SVC
$25.40
JPMORGAN CHASE BANK
HOBBY LOBBY - SUPPLIES
$46.90
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$22.98
JPMORGAN CHASE BANK
OAK GROVE VET -SVC
$140.00
JPMORGAN CHASE BANK
SKIATOOK PAWS - STERILI
$85.00
JPMORGAN CHASE BANK
TIME TO SHINE -CAR WAS
$10.00
JPMORGAN CHASE BANK
TRACTOR SPLY- REFUND
($279.99)
JPMORGAN CHASE BANK
TRACTOR SPLY- SUPPLIES
$279.99
JPMORGAN CHASE BANK
VET MED EXM- LICENSE F
$85.50
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$38.89
JPMORGAN CHASE BANK
WATERSTONE- CLEANING
$31.50
GEN ANIMAL CONTROL -Total
$736.93
AEP IPSO
ELECTRIC USE
$20.73
JPMORGAN CHASE BANK
ANCHOR STONE -ROCK
$432.12
JPMORGAN CHASE BANK
ATWOODS -ROPE
$11.99
JPMORGAN CHASE BANK
BROWN CO- CONCRETE FIN
$272.50
JPMORGAN CHASE BANK
BROWN CO -WOOD FORMS
$197.80
JPMORGAN CHASE BANK
EAGLE REDI- CONCRETE
$2,760.00
1
Claims List - 716/2021
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
ELLIS CONST -WALL FORM
$641.52
JPMORGAN CHASE BANK
GRAPHIC RES -SVC
$65.63
JPMORGAN CHASE BANK
LOWES -MULCH
$7.96
JPMORGAN CHASE BANK
LOWES -TOOLS
$132.92
JPMORGAN CHASE BANK
SHERWIN WILLIAMS -MIXE
$14.79
JPMORGAN CHASE BANK
TWIN CITIES - CONCRETE
$150.00
SPIRIT LANDSCAPE MANAGEMENT LLC
SERVICE
$111.00
SPOK INC.
PAGER USE
$9.15
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$30.60
GEN CEMETERY -Total
$4,858.71
JPMORGAN CHASE BANK
BATH &BDYWORKS -BINGO P
$25.98
JPMORGAN CHASE BANK
KUM &GO -BINGO PRIZES
$20.00
JPMORGAN CHASE BANK
MEETING EXPENSE
$174.74
JPMORGAN CHASE BANK
PARKS- COFFEE SUPPLIES
$212.75
JPMORGAN CHASE BANK
PARKS - FILTER REPLACE
$98.21
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$134.80
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$13.76
GEN COMM CTR DONATIONS - Total
$680.24
AEP IPSO
ELECTRIC USE
$791.15
CINTAS CORPORATION
CUSTODIAL SUPPLIES
$278.16
CROWL MECHANICAL INC
FREEZER REPAIR
$865.50
CROWL MECHANICAL INC
REFRIGERATOR REPAIR
$364.00
JPMORGAN CHASE BANK
AMAZON -BINGO SUPPLIES
$14.98
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$271.39
JPMORGAN CHASE BANK
COX -WIFI
$69.00
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
$14.00
JPMORGAN CHASE BANK
LOCKE - LIGHTS
$51.66
JPMORGAN CHASE BANK
LOCKE -PARTS
$12.94
JPMORGAN CHASE BANK
LOCKE- REPAIR MATERIAL
$56.89
JPMORGAN CHASE BANK
LOWES- HARDWARE
$12.98
JPMORGAN CHASE BANK
LOWES- REPAIR MATERIAL
$26.48
JPMORGAN CHASE BANK
OK REC -ORPS MEMBERSHI
$45.00
JPMORGAN CHASE BANK
ONE BILLIARDS - SERVICE
$144.00
JPMORGAN CHASE BANK
QUIT BUGGIN -PEST CONT
$95.00
JPMORGAN CHASE BANK
RANGER GLASS -GLASS
$739.67
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$46.68
SUMNERONE INC
CONTRACT BASE RATE
$151.00
SUMNERONE INC
CONTRACT OVERAGE
$94.61
GEN COMMUNITY CENTER -Total $4,145.09
HAROLD RANDALL PINNEY CODE ENFORCEMENT MOWING $200.00
JPMORGAN CHASE BANK ACE RENT CAR- REFUND ($237.04)
(•a
Claims List - 7/6/2021
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
ACE RENT A CAR - RENTAL
$1,152.97
JPMORGAN CHASE BANK
BOARD OF ARCH -DUES
$325.00
JPMORGAN CHASE BANK
EXPEDIA- RENTAL
$70.00
JPMORGAN CHASE BANK
HOLIDAY INN LAKEWOOD-
$656.40
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$5.39
JPMORGAN CHASE BANK
OK.GOV -FEE
$9.36
LORI A SHAW
CODE ENFORCEMENT MOWING
$250.00
JPMORGAN CHASE BANK
4
$435.18
TREASURER PETTY CASH
TRAVEL EXPENSE
$494.00
GEN COMMUNITY DEVELOPMENT -Total
$2,926.08
ARTHURS TURF MANAGEMENT LLC
TURF FERTILIZER TREATMENT
$1,217.21
BH MEDIA HOLDING GROUPS, INC
TULSA WORLD PUBL
$38.13
GRADE LINE CONSTRUCTION
HANDICAP RAMP
$1,500.00
JPMORGAN CHASE BANK
AMAZON -TOWER FAN
$59.99
JPMORGAN CHASE BANK
BEST BUY -EQUIP
$89.99
JPMORGAN CHASE BANK
CANVA- MARKETING APP
$119.40
JPMORGAN CHASE BANK
CORNERSTONE -MULCH
$69.80
JPMORGAN CHASE BANK
DELL - MONITOR
$435.18
JPMORGAN CHASE BANK
GRAINGER -CHAIR DOLLY
$272.74
JPMORGAN CHASE BANK
GRAINGER- CHAIRS
$2,394.00
JPMORGAN CHASE BANK
GRAINGER -DOLLY
$175.10
JPMORGAN CHASE BANK
GRAINGER- FILTER
$97.60
JPMORGAN CHASE BANK
GRAINGER- SUPPLIES
$44530
JPMORGAN CHASE BANK
GRAINGER -TABLE
$946.00
JPMORGAN CHASE BANK
GRAINGER -TME CLOCK
$190.26
JPMORGAN CHASE BANK
GRAINGER -TOOLS
$494.50
JPMORGAN CHASE BANK
HOME DEPOT -TOOLS
$537.93
JPMORGAN CHASE BANK
LOCKE- FILTERS
$4710
JPMORGAN CHASE BANK
LOWES -PART
$0.87
JPMORGAN CHASE BANK
LOWES -PARTS
$10.97
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$489.02
JPMORGAN CHASE BANK
LOWES -TOOLS
$136.44
JPMORGAN CHASE BANK
LISPS- POSTAGE
$6.20
JPMORGAN CHASE BANK
WORLEYS- GATORBAG
$29.99
TULSA COUNTY HIGHWAY
REDBUD PARK PEDESTRIAN CR
$191.20
CONSTRUCTION
GEN CULTURE & RECREATION -Total
$9,995.52
JPMORGAN CHASE BANK
OK NEWS -SUB FEE
$7.58
JPMORGAN CHASE BANK
SELECT OK -FEE
$500.00
JPMORGAN CHASE BANK
TULSA TECH -FOOD SERVI
$2,325.00
GEN ECONOMIC DEV -Total
$2,832.58
AEPIPSO
ELECTRIC USE
$76.44
3
Claims List - 7/6/2021
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL JPMORGAN CHASE BANK BATTERYSHARKS- BATTERI $1,361.61
GEN EMERG PREPAREDNESS -Total
$1,438.05
JPMORGAN CHASE BANK
ATWOODS -BOOTS
$179.99
JPMORGAN CHASE BANK
CPC OK- SUPPLIES
$71.80
JPMORGAN CHASE BANK
GELLCO -BOOTS
$143.99
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$171.75
UNITED STATES CELLULAR
PW MONTHLY CELL PHONE
$43.20
CORPORATION
GENERAL LEGAL SERVICES, J
$110.00
GEN ENGINEERING -Total $610.73
JPMORGAN CHASE BANK AMAZON- SUPPLIES $4.35
SUMNERONE INC COPIER SERVICES $45.00
GEN FINANCE -Total
$49.35
AEP /PSO
ELECTRIC USE
$3,128.62
AT &T
PHONE USE
$906.89
BH MEDIA HOLDING GROUPS, INC
TULSA WORLD PUBL
$285.44
GRAND GATEWAY ECO. DEV. ASSC.
PELIVAN TRANSIT SERVICES
$10,200.00
HALL, ESTILL, HARDWICK, GABLE,
GENERAL LEGAL FEE SERVICE
$55.00
HALL, ESTILL, HARDWICK, GABLE,
GENERAL LEGAL SERVICES, J
$110.00
JPMORGAN CHASE BANK
AMER WASTE- RENTAL
$91.76
JPMORGAN CHASE BANK
MAILFINANCE -LEASE FEE
$1,110.66
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$33.01
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$21.96
JPMORGAN CHASE BANK
STAPLES - SUPPLIES
$319.90
MAILROOM FINANCE INC
POSTAGE
$1,000.00
PROSTAR SERVICES INC
COFFEE
$253.95
GEN GENERAL GOVERNMENT -Total
$17,517.19
AEP IPSO
ELECTRIC USE
$79.92
GEN HISTORICAL MUSEUM -Total
$79.92
JPMORGAN CHASE BANK
STAPLES - SUPPLIES
$113.00
GEN HR - CHAR INITIATIVE -Total
$11100
COMMUNITYCARE EAP
EAP
$446.16
JPMORGAN CHASE BANK
COMM MRKTING- ADVERT
$280.00
JPMORGAN CHASE BANK
FSPRG -EMPL TRAINING
$179.00
JPMORGAN CHASE BANK
NEXTCARE- TESTING
$740.00
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
$40.55
GEN HUMAN RESOURCES -Total
$1,685.71
AT &T
PHONE SERVICE
$45.17
AT &T
PHONE USE
$22.54
AT &T MOBILITY
PUBLIC SAFETY WIRELES
$83.35
JPMORGAN CHASE BANK
AJ TEK- SOFTWARE
$60.00
4
Fund
01 GENERAL
Claims List - 7/6/2021
Vendor Name
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
Payable Description
Payment
Amount
AMAZON- CABLES
$41.75
COX - INTERNET
$1,539.00
COX -SIP TRUNK SVC
$669.39
DIGI -TECH SUPPORT
$330.00
GODADDY.COM -FEE
$19.17
INTERSTATE - BATTERIES
$9.00
SURVEY MONKEY -RENEW F
$384.00
GEN INFORMATION TECH -Total
$3,203.37
CITY MANAGEMENT ASSOCIATION OF OK
REGISTRATION FEE LEHR CMA
$295.00
JPMORGAN CHASE BANK
AMAZON -HARD DRIVE
$94.95
JPMORGAN CHASE BANK
BEST BUY -EQUIP
$84.99
JPMORGAN CHASE BANK
DELL - MONITOR
$652.77
JPMORGAN CHASE BANK
DELL -SOUND BAR
$28.79
JPMORGAN CHASE BANK
MEETING EXPENSE
$555.40
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$9.93
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$5.96
JPMORGAN CHASE BANK
SUNDANCE- SUPPLIES
$24.92
GEN MANAGERIAL -Total
$1,752.71
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$4.36
JPMORGAN CHASE BANK
BEST BUY -EQUIP
$89.99
JPMORGAN CHASE BANK
DELL - KEYBOARD
$69.48
JPMORGAN CHASE BANK
DELL- MONITOR
$217.59
JPMORGAN CHASE BANK
DK HARDWARE- COMMUNICA
$2,937.54
JPMORGAN CHASE BANK
MEEKS - WARNING BOOKS
$764.05
YOUTH SERVICES OF TULSA
YOUTH COURT
$8,250.00
GEN MUNICIPAL COURT -Total
$12,333.01
AEP IPSO
ELECTRIC USE
$2,535.00
CHRISTOPHER WALKER
PARK RESTROOMS JANITORIAL
$1,300.00
CHRISTOPHER WALKER
RESTROOM JANITORIAL
$1,300.00
G.W. ELECTRIC CO.
REPAIR
$587.70
JPMORGAN CHASE BANK
ALL MAIN SPLY - SUPPLIE
$184.84
JPMORGAN CHASE BANK
AMAZON - GRABBER
$89.91
JPMORGAN CHASE BANK
CORE &MAIN -HOSES
$180.70
JPMORGAN CHASE BANK
CORNERSTONE -KEYS
$5.30
JPMORGAN CHASE BANK
CORNERSTONE -MULCH
$66.65
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$79.99
JPMORGAN CHASE BANK
GRAINGER -PUMP
$321.30
JPMORGAN CHASE BANK
LOCKE -PARTS
$4.49
JPMORGAN CHASE BANK
NEXTCARE- VACCINES
$300.00
JPMORGAN CHASE BANK
USPS- POSTAGE
$4.15
OKLAHOMA FACILITY SERVICES
CENTENNIAL PARK MOWINGS 6
$1,300.00
5
Claims List - 7/612021
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL OKLAHOMA FACILITY SERVICES
ELM CREEK MOWINGS 6111 AN
$370.00
ROGERS COUNTY RURAL WATER
CENTENNIAL WATER SERVICES
$327.95
DISTRICT
CHASE
BANK
THE ADT SECURITY CORPORATION
PARKS OFFICES SECURITY SY
$85.44
THE ADT SECURITY CORPORATION
SECURITY SYS SERVICE
$78.38
UNIFIRST HOLDINGS LP
PARKS STAFF UNIFORMS
$52.48
UNIFIRST HOLDINGS LP
PARKS UNIFORMS
$78.72
WASHINGTON CO RURAL WATER
WATER SERVICE MCCARTY
$36.00
DISTRICT
PAR
JPMORGAN
GEN PARKS -Total
BANK
$9,289.00
BILLY BASORE
MAY DIRT
$86.66
GM LAWNCARE LLC
CONTRACT SERVICES
$2,120.00
JPMORGAN CHASE BANK
AMAZON - BATTERY PACK
$154.99
JPMORGAN CHASE BANK
AMAZON -TOOL KIT
$299.00
JPMORGAN CHASE BANK
AMAZON- TRAINING BOOK
$7.62
JPMORGAN CHASE BANK
EQUIP ONE -EQUIP
$300.00
JPMORGAN CHASE BANK
LOWES- CONCRETE
$89.26
JPMORGAN CHASE BANK
LOWES -TOOLS
$288.16
JPMORGAN CHASE BANK
MUSTANG MOWERS -OIL
$1139
JPMORGAN CHASE BANK
OREILLY - CABLES
$44.99
JPMORGAN CHASE BANK
QUALITY TIRE -TIRES
$612.00
JPMORGAN CHASE BANK
STANDARD SPLY -EQUIP
$1,487.96
JPMORGAN CHASE BANK
STANDARD SPLY -PARTS
$768.66
JPMORGAN CHASE BANK
STANDARD SPLY - SUPPLIE
$303.72
SPIRIT LANDSCAPE MANAGEMENT LLC
96 ST N LANDSCAPE
$247.50
SPIRIT LANDSCAPE MANAGEMENT LLC
IRRIGATION REPAIR
$192.50
SPIRIT LANDSCAPE MANAGEMENT LLC
IRRIGATION REPAIRS
$1,615.00
SPIRIT LANDSCAPE MANAGEMENT LLC
MAIN STREET LANDSCAPE
$410.00
SPOK INC.
PAGER USE
$133.05
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$141.93
GEN STORMWATER
-Total
$9,316.39
AT&T
PHONE USE
$22.54
JPMORGAN
CHASE
BANK
BEST BUY -LIGHT
$27.99
JPMORGAN
CHASE
BANK
COMM POWER- SERVICE
$240.00
JPMORGAN
CHASE
BANK
COX - INTERNET
$69.95
JPMORGAN
CHASE
BANK
LOCKE- REFUND
($26.70)
JPMORGAN
CHASE
BANK
LOCKE- SUPPLIES
$52.18
JPMORGAN
CHASE
BANK
LOWES -DOOR STOPS
$38.88
JPMORGAN
CHASE
BANK
LOWES- HARDWARE
$8.88
JPMORGAN
CHASE
BANK
LOWES- LETTERING
$21.42
JPMORGAN
CHASE
BANK
LOWES -TOOLS
$179.00
JPMORGAN
CHASE
BANK
MATLOCK -ALARM REPAIR
$367.50
9
Claims List - 7/612021
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
MURRAY WOMBLE- REPAIR
$291.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$13.40
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$48.16
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
$35.40
GEN SUPPORT SERVICES -Total
$1,389.60
TREASURER PETTY CASH
APP FEE REFUND -BENN
$354.00
TREASURER PETTY CASH
CC REF - ROCKFORD HOA
$100.00
TREASURER PETTY CASH
CC REFUND -ALLAN
$50.00
TREASURER PETTY CASH
CC REFUND -BEENE
$50.00
TREASURER PETTY CASH
CC REFUND - BRIMER
$100.00
TREASURER PETTY CASH
CC REFUND -DAVIS
$50.00
TREASURER PETTY CASH
CC REFUND - EASTER
$80.00
TREASURER PETTY CASH
CC REFUND -HER
$100.00
TREASURER PETTY CASH
CC REFUND - HOLTZHAUSEN
$50.00
TREASURER PETTY CASH
CC REFUND -INTHASONE
$50.00
TREASURER PETTY CASH
CC REFUND - JENSEN
$50.00
TREASURER PETTY CASH
CC REFUND -KOSS
$50.00
TREASURER PETTY CASH
CC REFUND -VANG
$100.00
TREASURER PETTY CASH
DEP REF REDBUD -BIBLE
$200.00
TREASURER PETTY CASH
REF OCC TAX - DOLLAR GE
$375.00
GENERAL -Total
$1,759.00
JPMORGAN CHASE BANK
REDBOX - COMMUNITY MOVI
$3.92
REDBUD FESTIVAL PARK -Total
$3.92
GENERAL -Total
$91,684.21
20 AMBULANCE SERVICE JPMORGAN CHASE BANK
AADVANTAGE- SERVICE
$975.95
JPMORGAN CHASE BANK
ADVANCE AUTO - ANTIFREE
$18.99
JPMORGAN CHASE BANK
ADVANCE AUTO- LETTERIN
$5.78
JPMORGAN CHASE BANK
AJ TAG -REGIS FEE
$60.84
JPMORGAN CHASE BANK
AMAZON -PC MOUNT
$11.99
JPMORGAN CHASE BANK
AMER HEART - REFUND
($220.00)
JPMORGAN CHASE BANK
AMERICAN - AIRFARE
$648.80
JPMORGAN CHASE BANK
B &M- SERVICE
$120.00
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
$3,301.98
JPMORGAN CHASE BANK
BUMP28UMP- WIRING
$14.49
JPMORGAN CHASE BANK
CORNERSTONE -PARTS
$10.38
JPMORGAN CHASE BANK
FULLERTON- SUPPLIES
$81.00
JPMORGAN CHASE BANK
HENRY SCHEIN- SUPPLIES
$735.74
JPMORGAN CHASE BANK
HOBBY LOBBY - SUPPLIES
$4.49
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
$165.15
JPMORGAN CHASE BANK
INTERSTATE- CHARGER
$103.80
JPMORGAN CHASE BANK
LIFE ASSIST- SUPPLIES
$4,561.70
7
Claims List - 7/6/2021
Fund
Vendor Name
Payable Description
Payment
ELECTRIC USE
$260.87
GNC CONCRETE PRODUCTS INC
Amount
20 AMBULANCE SERVICE
JPMORGAN CHASE BANK
LOCKE- MATERIALS
$169.57
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
LODGING EXPENSE
$202.84
ALLIANZ- INSURANCE
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$9.96
$149.85
JPMORGAN CHASE BANK
NAT'L REGIS -TEST FEE
$152.00
JPMORGAN CHASE BANK
OREILLY -PARTS
$39.94
JPMORGAN CHASE BANK
S ANESTHESIA - SUPPLIES
$3,482.45
JPMORGAN CHASE BANK
SUMNERONE- COPIES
$22.19
JPMORGAN CHASE BANK
TELEFLEX- SUPPLIES
$1,345.50
JPMORGAN CHASE BANK
TIMMONS -DEF DRUM
$149.44
JPMORGAN CHASE BANK
TRAVEL EXPENSE
$245.31
JPMORGAN CHASE BANK
ZOLL MED- SUPPLIES
$712.50
JPMORGAN CHASE BANK
ZOLL- SUPPLIES
$1,035.00
MARTIN Z HANNA
NEW Mt TINT
$120.00
MEDICLAIMS INC
BILLING SERVICES
$10,891.77
AMBULANCE -Total
$29,179.55
AMBULANCE SERVICE -Total
$29,179.55
21 E -911
INCOG -E911
E911 ADMIN SVC FEES
$8,921.38
E911 COMMUNICATIONS -Total
$8,921.38
E -911 -Total
$8,921.38
25 HOTELTAX
AEP IPSO
ELECTRIC USE
$20.73
JPMORGAN CHASE BANK
GREAT SOUTHRN -WEB MAI
$750.00
JPMORGAN CHASE BANK
MEETING EXPENSE
$127.30
JPMORGAN CHASE BANK
REGIONTRACK- ECONOMIC
$5,000.00
JPMORGAN CHASE BANK
SURVEY MONKEY -SUB FEE
$384.00
JPMORGAN CHASE BANK
TULSA DRONE -SVC FEE
$500.00
JPMORGAN CHASE BANK
WEIHAAS- BUSINESSTHRIV
$2,000.00
TREASURER PETTY CASH
CC REFUND -HER
$25.00
HOTEL TAX ECON DEV -Total
$8,807.03
HOTELTAX -Total
$8,807.03
27 STORMWATER MANAGEMENT
FREESE AND NICHOLS INC
ENGINEERING SERVICES
$14,427.75
COUNTRY ESTATES ANALYSIS -Total
$14,427.75
NATIVE PLAINS EXCAVATION &
ELM CREEK POND DRAINAGE
$15,889.52
ELM CREEK DRAINAGE - Total
$15,889.52
AEP /PSO
ELECTRIC USE
$260.87
GNC CONCRETE PRODUCTS INC
STORM PIPE REPLACEMENT -IN
$3,538.48
GRADE LINE CONSTRUCTION
REPLACE STORM PIPE
$2,943.66
JPMORGAN CHASE BANK
ACADEMY- SUPPLIES
$59.96
JPMORGAN CHASE BANK
ALLIANZ- INSURANCE
$29.79
JPMORGAN CHASE BANK
AMAZON -FLAGS
$149.85
JPMORGAN CHASE BANK
AMERICAN - AIRFARE
$388.40
Claims List - 7/6/2021
Fund
Vendor Name
Payable Description
Payment
Amount
27 STORMWATER MANAGEMENT
JPMORGAN CHASE BANK
ANCHOR STONE -ROCK
$218.43
JPMORGAN CHASE BANK
ATWOODS - GRABBERS
$69.93
JPMORGAN CHASE BANK
ATWOODS -TRASH BAGS
$74.95
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$110.00
JPMORGAN CHASE BANK
CORE &MAIN -PARTS
$1,366.02
JPMORGAN CHASE BANK
CORE &MAIN -PIPE
$1,366.02
JPMORGAN CHASE BANK
DOLESE- MATERIALS
$592.50
JPMORGAN CHASE BANK
DOLESE- SUPPLIES
$1,008.00
JPMORGAN CHASE BANK
EQUIP ONE - TAMPER
$50.00
JPMORGAN CHASE BANK
GNC CONCRETE -PIPE
$354.96
JPMORGAN CHASE BANK
HOME DEPOT - LADDER
$153.97
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$204.27
JPMORGAN CHASE BANK
LOWES- MATERIALS
$57.86
JPMORGAN CHASE BANK
ROADSAFE -SAND BAGS
$345.00
JPMORGAN CHASE BANK
TAMUK -REGIS FEE
$300.00
JPMORGAN CHASE BANK
TWIN CITIES - CONCRETE
$1,310.00
JPMORGAN CHASE BANK
UNITED RENTAL- RENTAL
$850.00
JPMORGAN CHASE BANK
WHITE STAR - RENTAL
$812.00
LEMKE LAND SURVEYING
TOPOGRAPHIC SURVEY OF CIT
$16,400.00
LOT MAINTENANCE OF OKLAHOMA, INC.
MOWING
$1,646.04
LOT MAINTENANCE OF OKLAHOMA, INC.
US 169 ROW MOWING
$6,932.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$17.97
UNITED STATES CELLULAR
PW MONTHLY CELL PHONE
$29.31
CORPORATION
STORMWATER - STORMWATER -Total
$41,640.24
STORMWATER MANAGEMENT
-Total
$71,957.51
34 VISION TAX
GUY ENGINEERING SERVICES INC
ENGINEERING SERVICES AGRE
$2,507.19
116TH -129TH TO GARNETT RD - Total
$2,507.19
VISION TAX -Total
$2,507.19
37 SALES TAX FIRE
AEP(PSO
ELECTRIC USE
$5,221.45
AT &T
PHONE USE
$13.26
DALE & LEES SERVICE INC
ST1 HVAC
$176.00
DEAKINS KEITH J
TUITION REIMBURSEMENT
$693.30
JPMORGAN CHASE BANK
AMAZON -ALARM
$9.59
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$311.23
JPMORGAN CHASE BANK
AMER WASTE- REFUSE SVC
$136.20
JPMORGAN CHASE BANK
EMTEC -PEST CONTROL
$395.00
JPMORGAN CHASE BANK
EQUIP ONE- REPAIR
$38.95
JPMORGAN CHASE BANK
FIRE SVC - TRAINING
$3,000.00
JPMORGAN CHASE BANK
GTM MFG -PARTS
$1,015.50
JPMORGAN CHASE BANK
HARRISON -HVAC
$2,110.00
9
Claims List - 7/6/2021
Fund Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE JPMORGAN CHASE BANK
HOBBY LOBBY - SUPPLIES
$22.47
JPMORGAN CHASE BANK
HOME DEPOT -TOOLS
$507.00
JPMORGAN CHASE BANK
INTEGRITY MECH- REPAIR
$603.00
JPMORGAN CHASE BANK
INTERSTATE - BATTERY
$53.30
JPMORGAN CHASE BANK
LIBERTY- REPAIR
$80.00
JPMORGAN CHASE BANK
LOCKE- REPAIR
$26.03
JPMORGAN CHASE BANK
LOWES -BROOM
$37.96
JPMORGAN CHASE BANK
LOWES -PARTS
$263.00
JPMORGAN CHASE BANK
NAT'L EMER -FEE
$187.40
JPMORGAN CHASE BANK
NORTHERN SAFETY -SVC
$165.94
JPMORGAN CHASE BANK
NORTHERN SFTY -PARTS
$40.50
JPMORGAN CHASE BANK
OREILLY- CHARGER
$159.99
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$396.92
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM
$512.97
JPMORGAN CHASE BANK
USPS - POSTAGE
$5.60
JPMORGAN CHASE BANK
W &B SVC- REPAIR
$655.62
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$332.50
JPMORGAN CHASE BANK
WASH RWD -WATER
$123.96
JPMORGAN CHASE BANK
WATERSTPME- CLEANING
$30.95
STRONG WALL CONSTRUCTION LLC
ST4 BUNK AREA REPAIRS
$520.00
SALES TAX FUND -FIRE -Total
$17,845.59
SALES TAX FIRE - Total
$17,845.59
38 SALES TAX POLICE AEP /PSO
ELECTRIC USE
$5,023.44
AT &T
PHONE USE
$852.55
AT &T MOBILITY
PUBLIC SAFETY WIRELES
$136.17
JASON KITCH
TUITION REIMBURSEMENT
$1,071.30
JPMORGAN CHASE BANK
A&A -SWAT UNIFORM
$985.00
JPMORGAN CHASE BANK
ADOBE -SUB FEE
$599.88
JPMORGAN CHASE BANK
ADVANCE AUTO -PARTS
$27.59
JPMORGAN CHASE BANK
ADVANCE -PARTS
$6.89
JPMORGAN CHASE BANK
AMAZON- AWARD /RECOG
$171.40
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$399.18
JPMORGAN CHASE BANK
AMAZON -SWAT EQUIP
$2,201.08
JPMORGAN CHASE BANK
AMAZON -SWAT UNIFORM
$1,392.06
JPMORGAN CHASE BANK
AMER WASTE- RENTAL
$110.98
JPMORGAN CHASE BANK
AT YR SVC- RENTAL
$60.00
JPMORGAN CHASE BANK
ATLANCO -SWAT UNIFORM
$240.89
JPMORGAN CHASE BANK
AUTOZONE -PARTS
$76.48
JPMORGAN CHASE BANK
BROWNELLS - SUPPLIES
$138.62
JPMORGAN CHASE BANK
CAMFIL - FILTERS
$139.95
JPMORGAN CHASE BANK
CIOX HEALTH - SERVICE
$26.00
lit,
Claims List - 716/2021
Fund Vendor Name
Payable Description
Payment
Amount
38 SALES TAX POLICE JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$79.40
JPMORGAN CHASE BANK
DELTA RIGGING -SWAT UN
$134.48
JPMORGAN CHASE BANK
GALLS - SUPPLIES
$556.00
JPMORGAN CHASE BANK
GALLS- UNIFORM ITEM
$74.40
JPMORGAN CHASE BANK
GALLS -VEST
$1,896.05
JPMORGAN CHASE BANK
GRAINGER -TAPE
$32.83
JPMORGAN CHASE BANK
GT DIST -EQUIP
$438.50
JPMORGAN CHASE BANK
GT DISTB- SUPPLIES
$1,849.50
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$69.97
JPMORGAN CHASE BANK
JOHNSON EQUIP- REPAIR
$696.25
JPMORGAN CHASE BANK
LOCKE- SUPPLIES
$11.53
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$1,450.40
JPMORGAN CHASE BANK
MATLOCK- REPAIR
$142.50
JPMORGAN CHASE BANK
MEETING EXPENSE
$77.75
JPMORGAN CHASE BANK
MTM RECOG- AWARDS /RECD
$50.00
JPMORGAN CHASE BANK
NEXTCARE- VACCINES
$600.00
JPMORGAN CHASE BANK
OAKLEY -SWAT UNIFORM
$193.87
JPMORGAN CHASE BANK
OFFICE DEPOT -RANGE IT
$109.99
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$70.54
JPMORGAN CHASE BANK
OK GANG INVST- TRAININ
$100.00
JPMORGAN CHASE BANK
OREILLY -PARTS
$124.56
JPMORGAN CHASE BANK
RC KENNELS -K9 BOARDIN
$158.40
JPMORGAN CHASE BANK
REASORS- SUPPLIES
$31.34
JPMORGAN CHASE BANK
RMTTA- TRAINING
$500.00
JPMORGAN CHASE BANK
ROYAL CANIN- SUPPLIES
$555.39
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM
$49.53
JPMORGAN CHASE BANK
SUMNER ONE - RENTAL
$589.23
JPMORGAN CHASE BANK
SUMNERONE- COPIER FEE
$114.78
JPMORGAN CHASE BANK
SUMNERONE- COPIER LEAS
$106.43
JPMORGAN CHASE BANK
SUMNERONE -LEASE FEE
$424.00
JPMORGAN CHASE BANK
THOMSON WEST -CLEAR AC
$424.55
JPMORGAN CHASE BANK
TRAINING EXPENSE
$67.62
JPMORGAN CHASE BANK
TRAVEL EXPENSE
$146.79
JPMORGAN CHASE BANK
WALMART -PARTS
$23.09
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$12.68
JPMORGAN CHASE BANK
WATERSTONE- CLEANING
$1,018.18
LAURA LEHNER
TUITION REIMBURSEMENT
$675.00
MCINTOSH CORPORATION
AC REPAIR
$1,685.40
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE
$213.50
TREASURER PETTY CASH
TRAVEL EXP -BURKE
$88.98
TREASURER PETTY CASH
TRAVEL EXP - LAWSON
$47.56
11
Claims List - 7/6/2021
Fund Vendor Name
Payable Description
Payment
Amount
38 SALES TAX POLICE TREASURER PETTY CASH
TRAVEL EXP- WALTERS
$68.65
SALES TAX FUND - POLICE -Total
$29,419.08
SALES TAX POLICE -Total
$29,419.08
39 SALES TAX STREETS AEP IPSO
ELECTRIC USE
$1,702.85
BILLY BASORE
MAY DIRT
$86.67
JPMORGAN CHASE BANK
AMAZON -PENS
$23.78
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$40.55
JPMORGAN CHASE BANK
AMAZON -WIRE RACK
$35.27
JPMORGAN CHASE BANK
ANCHOR STONE -ROCK
$89.18
JPMORGAN CHASE BANK
BROWN CO- SUPPLIES
$253.15
JPMORGAN CHASE BANK
BROWN CO- TAMPER
$230.00
JPMORGAN CHASE BANK
BUMP2BUMP -AIR FILTER
$3212
JPMORGAN CHASE BANK
CRAFCO- SUPPLIES
$480.00
JPMORGAN CHASE BANK
HOME DEPOT -PIPE
$10.26
JPMORGAN CHASE BANK
LOWES - LUMBER
$18.98
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$70.84
JPMORGAN CHASE BANK
LOWES- VACUUM
$149.00
JPMORGAN CHASE BANK
LOWES -WATER COOLER
$25.98
JPMORGAN CHASE BANK
LOWES -WOOD
$26.74
JPMORGAN CHASE BANK
MAXWELL -WATER COOLER
$106.23
JPMORGAN CHASE BANK
MIDLAND -FENCE RAILS
$1,186.56
JPMORGAN CHASE BANK
MOHAWK -SAND
$209.25
JPMORGAN CHASE BANK
OK PUB SAFETY -CDL
$58.76
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
$31.46
JPMORGAN CHASE BANK
SUPPLIES
$25.00
JPMORGAN CHASE BANK
TIMMONS -DEF
$149.44
JPMORGAN CHASE BANK
TIMMONS -DEF PUMP
$126.32
JPMORGAN CHASE BANK
TWIN CITIES - CONCRETE
$11,024.26
JPMORGAN CHASE BANK
UNITED -HARD HATS
$68.76
JPMORGAN CHASE BANK
VANCE BRO -TACK
$152.50
JPMORGAN CHASE BANK
WELSCO- RENTAL
$47.78
SIGNALTEK INC
MONTHLY MAINT- JULY 2021
$1,435.00
SPOK INC.
PAGER USE
$145.08
TULSA COUNTY HIGHWAY
CONSTRUCTION SIGNS
$437.00
CONSTRUCTION
TULSA COUNTY HIGHWAY
REPLACEMENT SIGN
$450.00
CONSTRUCTION
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$307.58
WASHINGTON CO RURAL WATER
116 LANDSCAPE IRRIG
$130.98
DISTRICT
SALES TAX FUND - STREETS -Total
$19,367.33
JPMORGAN CHASE BANK
APAC- ASPHALT
$255.00
12
Claims List - 7/6/2021
Fund
Vendor Name
Payable Description
Payment
Amount
39 SALES TAX STREETS
JPMORGAN CHASE BANK
UNTD RNTLS- RENTAL
$1,646.00
STREET REHAB FY20.21 -Total
$1,901,00
SALES TAX STREETS
-Total
$21,268.33
40 CAPITAL IMPROVEMENTS
SPRING CREEK NURSERY INC
TREES
$7,015.00
CI - E 76TH ST WIDENING -Total
$7,015.00
MAGNUM CONSTRUCTION
ELM CREEK PARKING LOT -202
$7,224.75
CI - ELM CREEK PARK -Total
$7,224.75
DIVERSIFIED CIVIL CONTRACTORS LLC
E 106 ST N & N 145 E AVE
$243,960.02
CIP 106/145TH INTERSECT -Total
$243,960.02
DAVID W NICHOLS
RAM /CUTTERS /GRAB HOOKS
$25,575.00
FO
CIP FIRE DEPT VEHICLES -Total
$25,575.00
DOERNER, SAUNDERS, DANIEL &
CONDEMNATION GARNETT
$836.40
WIDE
CIP GARN RD WIDE 106.116 -Total
$836.40
CEI INCORPORATED
CENTRAL PARK DRAINAGE IMP
$60,146.10
CIP LAKERIDGE /CNTL PARK -Total
$60,146.10
CAPITAL IMPROVEMENTS
-Total
$344,757.27
70 CITY GARAGE
AEP /PSO
ELECTRIC USE
$370.07
JPMORGAN CHASE BANK
AMAZON -PARTS
$257.32
JPMORGAN CHASE BANK
AMERIFLEX -PARTS
$106.30
JPMORGAN CHASE BANK
AR SPEEDMTR- SERVICE
$138.00
JPMORGAN CHASE BANK
ARROWHEAD -DOORS
$196.00
JPMORGAN CHASE BANK
BUMP26UMP -PARTS
$3,392.14
JPMORGAN CHASE BANK
BUMP2BUMP- SUPPLIES
$86.81
JPMORGAN CHASE BANK
DEL CITY -PARTS
$79.50
JPMORGAN CHASE BANK
DEL CITY - SUPPLIES
$126.00
JPMORGAN CHASE BANK
GOODYEAR -PARTS
$881.30
JPMORGAN CHASE BANK
HESSELBEIN -TIRES
$1,078.60
JPMORGAN CHASE BANK
INLAND - REPAIR
$54.00
JPMORGAN CHASE BANK
JIM GLOVER -PARTS
$2,066.34
JPMORGAN CHASE BANK
JIM NORTON -PARTS
$88.29
JPMORGAN CHASE BANK
LENOX- TOWING
$170.00
JPMORGAN CHASE BANK
MURRAY WOMBLE- REPAIR
$291.00
JPMORGAN CHASE BANK
OREILLY -PARTS
$17.18
JPMORGAN CHASE BANK
ROBERTSON- SERVICE
$69.99
JPMORGAN CHASE BANK
ROBERTSON -SVC
$69.99
JPMORGAN CHASE BANK
ROBERTSON -WHEEL ALIGN
$69.99
JPMORGAN CHASE BANK
UNITED FORD -PART RESA
$107.39
JPMORGAN CHASE BANK
UNITED FORD -PARTS
$91.72
13
Claims List - 716/2021
Fund
Vendor Name
Payable Description
Payment
Amount
70
CITY GARAGE
JPMORGAN CHASE BANK -
VEVOR ONLINE -PARTS
$217.99
TREASURER PETTY CASH
CNG LIC RENEWAL -MOODY
$50.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
$104.58
CITY GARAGE -Total
$10,180.50
CITY GARAGE -Total
$10,180.50
76
WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS' COMP CLAIMS
$4,031.86
JPMORGAN CHASE BANK
NEXTCARE- TESTING
$750.00
WORKERS' COMP SELF -INS -Total
$4,781.86
WORKERS'COMPSELF -INS -Total
$478186
77
GENERAL LIABILITY - PROPERT
JPMORGAN CHASE BANK
FOSTERS- REPAIR
$4,264.29
TREASURER PETTY CASH
VEHICLE TAG
$11.00
GEN LIAB -PROP SELF INS -Total
$4,275.29
GENERAL LIABILITY - PROPERT - Total
$4,275.29
City Grand Total
$645,584.79
14
TO: The Honorable Mayor and City Council
FROM: Earl Farris
Project Administrator
SUBJECT: Acceptance of Infrastructure Improvements at Charleston Place
DATE: July 1, 2021
BACKGROUND
The subject residential development is located on North 141st East Avenue just south of East 93rd
Place North. The public infrastructure includes asphalt roads, sidewalks, stormwater, water and
sanitary sewersystem improvements for Charleston Place.
FINAL INSPECTIONS:
Final inspections for all infrastructure components were completed in June 2021, by the Public
Works Department. All standards for acceptance have been met. Additionally, the construction
contractor and design engineer have supplied the necessary two -year maintenance bonds and
required as -built drawings.
RECOMMENDATION:
Staff recommends acceptance of the following public infrastructure improvements: asphalt
roads, sidewalks, stormwater, water, and sanitary sewer systems for Charleston Place.
ATTACHMENTS:
Location Map
City Attorney bond approval letter and copy of bonds
Charleston Place
Location Map
06/16/2021
Farris, Earl
From: Lombardi, Julie
Sent: Monday, June 7,20212:06 PM
To: Eaton, Steven
Subject: RE: Charleston PI. Bond
Steven,
I have reviewed the Paving System, Sanitary Sewer, Water Supply and Storm Sewer maintenance bond for Charleston
Place at your request. The attorney -in -fact signature is authorized, the surety is licensed to do business in Oklahoma,
and the amount of the bond is well within the surety's $25,914,000 underwriting limitation. Therefore, the bond is
approved.
Julie Lombardi
juCie Trout Lom6ard
City Attorney
City of Owasso
PO Box 180
200 S Main St
Owasso, OK 74055
Phone: 918-376-1511 Fax 918- 376 -1599
Email: ilombardi(cDcitvofowasso.com
www, cityofowasso.com
From: Eaton, Steven <seaton @CityOfOwasso.com>
Sent: Monday, June 7, 20216:49 AM
To: Lombardi, Julie <JLombardi @CityOfOwasso.com>
Subject: Charleston PI. Bond
Ms. Lombardi,
I am sending a maintenance bond for review. Would you please reply with your findings.
Thank you,
Steven Eaton
City of Owasso
Infrastructure Inspector
seatonf@citvofowasso.com
Phone 918 - 272 -4959
1
Maintenance Bond
PRIVATELY FINANCED PUBLIC IMPROVEMENTS
Bond No. 2319240
KNOW ALL MEN BYTHESE PRESENTS, That we Ira M Green Construction Co.
as Principal (Developer and Contractor), and North American Sceelalty Insurance Company as
Surety, are held and firmly hound unto the City of Owasso, as Obligee, in the penal sum of
Three Hundred Seven Thousand Five Hundred Fifty -eighl & 7000 (S $307,558.76 )
which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors,
administrators, successors, and assigns jointly and severally, firmly by these presents.
WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of
year(s) after final approval of the Paving system Sanitary Sewer Water Supply and Storm Sewer to Serve
Charleston Place - East 96th St. N. & N. 145th East Ave.
a privately financed public improvement, and acceptance of such bythe City Council of the City
of Owasso, against all defects in workmanship and materials which may become apparent in
such privately financed public improvement during said period.
NOW, THEREFORE, THE CONDITION OFTITiS OBLIGATIONS IS SUCH that the Principal
and /or Surety shall indemnify the Obligee for all loss that the Obligee maystistain by reason of
any defective materials or workmanship in theprivately financed public improvement which
may become apparent-during the said period.
SiGNED, EAI EC; AND DATED: June 2, 2021
Priticipal
Surety
in -ract
Attach Power of Attorney
SWISS RE CORPORATE SOLUTIONS
NORTH AMERICAN SPECIALTY INSURANCE COMPANY
WASHINGTON INTERNATIONAL, INSURANCE COMPANY
GENERAL POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS, THAT North American Specialty Insurance Colupaty: a corporation duty organizes! and existing under
laws of the Stale or New Hampshire, and having its principal office in the City of Kansas City, Missouri, and Washington International Insurance
Company, a corporation organized and existing under the laws of the Slatc of New Hampshire and having its principal office in file City of Kansas
Its toward lawful Atonley(s) -in -Fact. to make, esecule, seal and deliver, forund on its behalf and us its net and decd. bonds or other xviltiings
obligatory in the nature of a hand on hehalf of each of said Companies, as surety. on contracts of suretyship as arc or may be required or pormited by
law, regulation, contract or otherwise, provided that no bond or undertaking or contract or saetyship ekeciucd under this authority shell exceed the
amount ol; FIFTY MILLION (S ?0,000,000.00) DOLLARS
This Power of Attorney is granted And is signed by tgcsimilo under and by the authority orthe following Resolutions adopted by the Boards or
Directors of hoth North American Specialty lnsuranoe Company and Washington International butuance Company at meetings duty called and held
on the 9" of May, 2012:
"RESOLVED. that any two or the Pm idcnts, any Managing Director, any Senior Vice Presidon,.any Vice Pocsident,;any Assistant Vice President,
the Secretary or any Assistant Secretary be, and each or any of them hereby is authorized to execute a Power of Attorney qualifying the attorney named
in the given Power of Attorney to execute on bchaitof the Company bonds, undertakings and all contracts of surety, and that each or any or them
hereby is authorized to altcst to the execution orally such Puwerof Attorney and to attach therein the seat of Ole Company: and it is
FURTHER RESOLVED, that the signahlra of such oflicem and the sc;d of the Company maybe affixed to nay such Po\vcr of Auor6c)' or m nny
certificate minting thereto by I'acsimjic, and any such Power of Attomcy or certificate hearing such facsimile signatures or facsimile scat shall be
binding upon the Company when so affixed and in the future with regard to any bond, undertaking or contract of surety to which It Is aunched."
IN WITNESS WHEREOF. North Amcrion Spceialtylasurauce Company and Washington International Insurance Company have caused their
dffieiol scats to be hernuiuo affixed, and these pmscnts to be signed by their authdriud officai this 18th day of FEBRUARY , 2021 ,
North American Specialty Insurance Company
Washington Inwrnatlunal insurance Company
State orillinois
County or Cook Its:
On this. 18th day of FEBRUARY , 2021 before nu, a Notar• Public personally nppearcd Steven P .An&MR , Scninr Vic(: President of
Washington International Insurance Company and Senior Vice President of North American Specialty Insurance Company mid ,Michael A, ho ..
Senior Vice Presidenlof Washington International Insurance Company and Savior Vicc President ofNoph American Specialty lnsuranoe
Coutpony, personally known to me, who being by me duty sw'om, acknowledged that they signed the above Power ar Attomey us officers ornnd
acknowledged said insimnwut to be the voluntary net and deed of their respective companics.
M. KENNY
L Jeffrey Goidhere , he duly elected Assistant Sceremry of North American Specially Insurance Company and Washington
Intematiolml Insurance Compainy, do liereby certify that the above, and foregoing is atnle and correct copy of Pincer of Attomcy given by said North
American Specialty Insurance Company and Washington International Insurance Company which is still in full force and effect.. .
IN WITNESS WHEREOF. I have set my band and affixed the seals of the Companies this 2nd day of June
TO: The Honorable Mayor and City Council
FROM: Earl Farris
Project Administrator
SUBJECT: Acceptance of Infrastructure Improvements at Presley Hollow Phase I
DATE: July 1, 2021
BACKGROUND:
The subject residential development is located 1.2 miles east of North 124 +h East Avenue on East
76th Street North (see Attachment). The public infrastructure includes asphalt roads, sidewalks, .
stormwater, and sanitary sewer system improvements for Presley Hollow Phase I.
FINAL INSPECTIONS:
Final inspections for all infrastructure components were completed in June 2021, by the Public
Works Department. All standards for acceptance have been met. Additionally, the construction
contractor and design engineer have supplied the necessary two -year maintenance bonds and
required as -built drawings.
RECOMMENDATION:
Staff recommends acceptance of the following public infrastructure improvements: asphalt
roads, sidewalks, stormwater, and sanitary sewer systems for Presley Hollow Phase I..
ATTACHMENTS:
Location Map
City Attorney Bond Approval Letter and Copy of Bond
Roger County Rural Water District #3 Approval Letter
Presley Hollow Phase I
1" = 978 ft
Location Map
05/04/2021
This map may represents a visual display of related geographic information. Data provided here on is not guarantee of acutual field conditions. To be sure of complete accuracy, please comactthe
responsible staft for most up- to-date information.
Farris, Earl
From:
Lombardi, Julie
Sent:
Tuesday, February 2, 2021 10:40 AM
To:
Farris, Earl
Cc:
Eaton, Steven
Subject:
RE: Pressley Hollow Phase I Bonds
Earl,
I have reviewed the maintenance bond for the Paving System, Sanitary Sewer System and Storm Sewer for Pressley
Hollow at your request. The attorney -in -fact signature is authorized, the surety is licensed to do business in Oklahoma
and the amount of the bond is well within the surety's $25,914,000 underwriting limitation. Therefore, the bond is
approved.
Julie Lombardi
Julie Trout Lombardi
City Attorney
City of Owasso
PO Box 180
200 S Main St
Owasso, OK 74055
Phone: 918-376-1511 Fax 918 - 376 -1599
Email: jombardi@cityofowasso.com
www.cityofowasso.com
---- Original Message---- -
From: Farris, Earl
Sent: Tuesday, February 2, 20218:27 AM
To: Lombardi, Julie <JLombardi @CityOfOwasso.com>
Cc: Eaton, Steven <seaton @CityOfOwasso.com>
Subject: Pressley Hollow Phase I Bonds
Ms. Lombardi,
Please review and let me know if bonds are approvable.
Thank you
Earl Farris
- - -- Original Message---- -
From: publicworks @cityofowasso.com <publicworks @cityofowasso.com>
Sent: Tuesday, February 2, 20218:33 AM
To: Farris, Earl <efarris @CityOfOwasso.com>
Subject: Message from "RNP002673E9221E"
Maintenance Bond
PRIVATELY FINANCED PUBLIC IMPROVEMENTS
Bond No. 2315091
KNOW ALL MEN BY THESE PRESENTS, That we Ira M Green Construction Co.
as Principal (Developer and Contractor), and North American Specialty Insurance Company as
Surety, are held and firmly bound unto the City of Owasso, as Obligee, in the penal sum of
Two Million Four Hundred Eighteen Thousand Twenty -three & ($ $2,418,023.75 )
which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors,
administrators, successors, and assigns jointly and severally, firmly by these presents.
WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of
year(s) after final approval of the Paying System Sanitmy Sawar System and Storm Sew.rr to Serve
Presley Hollow at 76th St. & 145th E. Ave., Owasso, OK
a privately financed public improvement, and acceptance of such by the City Council of the City
of Owasso, against all defects in workmanship and materials which may become apparent in
such privately financed public improvement during said period.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATIONS IS SUCH that the Principal
and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of
any defective materials or workmanship in the privately financed public improvement which
may become apparent during the said period.
SIGNED, SEALED, AND DATED: January 21, 2021
Ira M Green Construction Co.
Principal
Surety
in -Fact
Attach Power of Attorney
SWISS RC CORPORATE SOLUTIONS
NORTI I AMERICAN SPECIALTY INSURANCE COMPANY
WASIIINGTON INTERNATIONAL INSURANCE. COMPANY
GENERAL POWER OF ATTORNEY
KN0W AI.I, MEN BY THESE PRESENTS, THATNorth American Specially hlxllrllllee Company, a corporation duly organized and existing under
laws of the State of Nov Hampshire. and having its principal office in the City of Kansas City, Missouri, and Washington International IllNtll'alleC
a corporation urganized and existing under the Imes of the Stem of Nov lampshire and having its principal office in the City of Kansas
City., each does hereby make, constitute and appoint:
Its tnle and lawfid Altorncy(s) -in -Pact, to make, execute, seal and deliver, for and ran its behalf mid as its act and deed, bonds or other writings
obligatory in the nature of u bond on behalf of each of said Companies, as surely, on contracts ol'sumtyship as are at- may be required or pemnitted by
law, regulation, contract or otherwise, provided that no bond or undertaking or contract or suretyship executed under this authority shall exceed the
amount of: FIFTY MILLION ($50,000,000.00) DOLLARS
This Powcr ol'Allumcy is granted and is signed by Iacsimile under and by the authority offlic f'allmving Resolutions adopted by the Brands n1'
Directors of both North American Specialty Insurance Company and Washington International Insurance Company at meetings duly called and held
on the ua, of-May, 2012:
"RESOLVED, that any two of the Presidents, tiny Managing Director, any Senior Vice President, uny Vice President, July Assistant Vice President.
the Secretary or any Assistant Secretary be, and each or any oFthenn hereby is aulhorized to execute a Power of Atta mcy qualifying the attorney named
in the given power of Attorney to execute on behalf of the Company bonds, undertakings and all contacts ol'surety, and that each or any of them
hereby is authorized to attest to tho execution orany such Powcr of Attorney and to attach therein the scol ofthe C'ompuny; and it is
FURT1111H RESOLVED, that the signature of such officers- and the seal of the Company may be affixcd to any such power of Attorney or to tiny
certificate relating thereto by facsimile, and any such Power of Attorney or certificate bearing such facsimile signatures or facsinni le seal shall be
binding upon the Company when so affixed and in the future with regard to any bond, undertaking or contract ol'surety to which it is attached:'
By
IN WITNESS Wi lliltEOP, North American Specialty Insurance Company and Washington International lasnance Company have caused their
official sl„ds to be hereunto nFlixe(i, and these prcwenls to 6e signed by Ihcir uutlerized oFEcem this i I th day of __JULY
North American Specially Insurance Company
Washington International insurance Company
State of Illinois
County of Cook ss:
On this I - III day of JULY , 2019 , before me, a Notary Public personally appeared _ Slevcn P. Andcnun , Senior Vice President of
Washington International Insurance Company and Senior Vice President of North American Specialty Insurance Company and Michael A. Ito_
Senior Vice President of Washington International Insurance Company and Senior Vice President of North American Specialty Insurance
Connpany, personally known to me, who being by me duly swum, acknowledged that they signed the above Prover of Attorney as officers of and
acknowledged said instrument to be the voluntary act and deed of their respective companies.
I. Jeffrey Goldberg .the duty elected Assistant Secretary of North American Specialty Insurance Company and Washington
Inlemutional Insurance Company, do hereby certify that the above and foregoing is a true and correct copy ofa Prover of Attorney given by said North
American Specialty Insurance Company and Washington International Insurance Company, whiclll- is still 'In fill force and affecctt. /� //
IN WITNESS WI IEREOP, I have set my hand and affixed the seals of the Companies this gayyf /o0/t`/°/r'/°"'/41 20 " f.
IRA M. GREEN CONSTRUCTION
P. O. BOX 813
CLAREMORE, OK 74018
918- 342.0840
Owner:
Dominion, LLC
12340 E 86th Street North
Owasso, OK 74055
Bond Amounts
Project:
Presley Hollow
76th St & 145th E Ave
Owasso, OK
Date
1120/2021
Item
Paving System Quantitv Unit Amount
Total Proposed Paving $ 845,846.25
Sanitary Sewer Svstem Quantity Unit Amount
12'2" Concrete Curb and Gutter 6" Barrier
18460
1 LF
2' T pe B Asphalt Pavement
1 28077
JSYJ
7 1
4.5" Type A Asphalt Pavement
1 28077
JSYJ
Total Proposed Paving $ 845,846.25
Sanitary Sewer Svstem Quantity Unit Amount
total Proposed Sanitary Sewer $ 523,519.50
Storm Sewer ruantity Unit Gmm,nt
8" SDR 26
1 2925
1 LF
8" SDR 35
9904
LF
4' Manhole 6' or Less
62
EA
4' Single Drop Manhole (6' or Less)
8
EA
81'x 8" x 4" Tee with Riser
228
EA
total Proposed Sanitary Sewer $ 523,519.50
Storm Sewer ruantity Unit Gmm,nt
15" HDPE
89
LF
18" HDPE
717
LF
24" HOPE
202
LF
30" HDPE
911
LF
36" HDPE
199
LF
42" HDPE
399
LF
48" HDPE
1365
LF
54" HDPE
193
LF
60" HDPE
135
LF
15" RCP
780
LF
18" RCP
269
LF
24" RCP
819
LF
30" RCP
554
LF
36" RCP
110
LF
42" RCP
184
LF
48" RCP
90
LF
60" RCP
715
LF
4' Manhole
3
EA
5' Manhole
2
EA
6' Manhole
1
EA
18" SIo ewall
1
EA
18" SIo ewall With Dissipaters
2
EA
24" SIo ewall
2
EA
30" SIo ewali
3
EA
36" SIo ewall
1
EA
36 "SIo ewall Wlth Dissipaters
1
EA
42" Slo ewall 1
1 1
EA
Total Proposed Storm Sewer $ 1,048,658.00
Water Supply System Unit Amount
48" Slopewall With Dissipaters
2
EA
48" Slopewall With Dissipaters
1
EA
54" Slopewall
1
EA
60" Slopewall With Dissipaters
1
EA
Detention Oulfall Structure
3
EA
5'X 5' Junction Box
1
EA
6'X 6' Junction Box
8
EA
,7'X 7' Junction Box
4
EA
18'X 8' Junction Box
1
EA
Area Inlet
3
EA
Des 2
1
EA
Des 2(2A)
2
EA
Des 2(2A) With Manhole
2
EA
Des 2(B)
2
EA
Des 2(C)
1
EA
Des 2 C With Manhole
2
EA
Des 2 (D)
1
EA
Des 3(2A )
1
EA
Des 3(B)
1
EA
Des 3(B) With Manhole
2
EA
Des 3(C)
2
EA
Des 3(C) With Manhole
2
EA
Des 4 Wlth Manhole
2
EA
Des 4(A ) With Manhole
1
EA
Des 4(2A)
4
EA
Des 4(2A ) With Manhole
1
EA
Des 4(B)
2
EA
Des 4(B) With Manhole
2
EA
Des 4 26
1
EA
Des 4 213 With Manhole
1
EA
Des 4 A +B With Manhole
1
EA
Des 4 B +C
2
EA
Des 4 C
3
EA
4 C With Manhole
1
EA
1D22
Des 4(U
2
EA
Des 4(D) With Manhole
2
EA
Total Proposed Storm Sewer $ 1,048,658.00
Water Supply System Unit Amount
2" HDPE DR 11
2609
LF
6" C -900
137
LF
8" C -900
5818
LF
12" C -900
3861
LF
8" X 8" X 4" Tee FLG
7
EA
8" X 8" X 6" Tee MJ X FLG
3
EA
8" X 8" X 6" Tee FLG
11
EA
8" X 8" X 8" Tee FLG
7
EA
12" X 12" X 4" Tee FLG
2
EA
12" X 12" X 6" Tee MJ X FLG
3
EA
12" X 12" X 6" Teo FLG
2
EA
12" X 12" X 6" Tee FLG
4
EA
12" X 12" X 12" Tee FLG
7
EA
4" X 2" Reducer
14
EA
8" X 4" Reducer
3
EA
12" X 4" Reducer
2
EA
12" X 8" Reducer
3
EA
2" HDPE Adapter
12
EA
8" X 8" Adapter
15
EA
12" X 12" Adapter
8
EA
Total Proposed Water Supply System $ 634,606.89
Summary of Proposed Construction Cost Amount
Paving System
6" Extra Long Spool Piece
2
EA
$
523,519.50
Storm Sewer
8" X 24" Long DIP Spool / Sleeve
1
EA
$
634,606.89
12" X 24" Long DIP Spool / Sleeve
1
EA
2" Blowoff Assembly
3
EA
Air Relelf Valve
1
EA
4" PVC Casing
512
LF
18" PVC Casing & Spacers
565
LF
24" PVC Casing & Spacers
285
LF
24" Steel Casing With Spacers Etc for Bore
130
LF
24" Bore
130
LF
6" 11.25" Bend
1
EA
8" 11.25' Bend
1
EA
8" 22.5" Bend
2
EA
9'45* Bend
6
EA
8" 90" Bend
3
EA
12" 22.5" Bend
3
EA
12" 45" Bend
9
EA
12" 90" Bend
1
EA
8" Plug
3
EA
12" Plug
1
EA
2" Gate Valve
14
EA
6" Gate Valve
21
EA
8" Gate Valve
33
EA
12" Gate Valve
22
EA
3 Way Fire Hydrant
19
EA
Total Proposed Water Supply System $ 634,606.89
Summary of Proposed Construction Cost Amount
Paving System
$
845,846.25
Sanitary Sewer
$
523,519.50
Storm Sewer
$
1,048,658.00
Water Supply System
$
634,606.89
Total Proposed Construction Cost $ 3,052,630.64
enitap
Wyra[Water District 3 wqgers County
13277 S Ash
Claremore, OK 74017
918 -341 -0851 6 TDD 711 • Fax: 919-343-0310
www.i-%vd3rogei-s.com
May 18, 2021
Mr. Earl Farris
Project Administrator
City of Owasso
301 W. 2 "d Ave
Owasso, Ok 74055
RE: Presley Hollow —Phase I
Letter of Water Line Infrastructure Acceptance
Mr. Farris,
Rural Water District No. 3, Rogers County has overseen the installation of the Water Line infrastructure
for the Presley Hollow Phase I subdivision. The Water Line infrastructure has been installed,
inspected, and tested meeting all of Rural Water District No.3's requirement along with the requirements
of the Oklahoma Department of Environmental Quality. Water samples were taken and tested with safe
bacteria samples documentation provided to the District. This Water Line infrastructure project is
considered "APPROVED AS CONSTRUCTED" by Rural Water District No. 3, Rogers County.
Thank You,
Sincerely,
Stull
District Manager
Rural Water District No.3,
Rogers County
TO: The Honorable Mayor and City Council
FROM: Linda Jones, Finance Director
SUBJECT: Contract for Auditing Services
DATE: July 1, 2021
BACKGROUND:
The City Charter and state statutes require that an independent accountant perform an audit of
the City's finances annually. In April 2020, the City accepted proposals for auditing services from
public accounting firms. The proposal from BT & Co., PA was selected, and the City contracted
with them to perform auditing services for FY 2020, with options to renew until 2024.
As outlined by the 2020 five -year proposal, the Fiscal Year 2021 base fee of $50,000 for BT & Co.,
PA auditing services related to the City and its Trust Authorities is $1,000 higher than the FY 2020
contract. Federal grant audits, if required under the Single Audit Act, would continue to be
billed at $4,000 each.
RECOMMENDATION:
Staff recommends approval of a contract for auditing services with BT & Co., PA of Topeka,
Kansas for fiscal year ending June 30, 2021, in the amount of $50,000 for auditing services related
to the City and its Trust Authorities and $4,000 each for any Federal grant audits required under
the Single Audit Act; and authorization to execute the contract.
ATTACHMENT:
BT & Co., PA Audit Arrangement Letter
Certified Public Accountants
June 18, 2021
Honorable Mayor and City Council
City of Owasso, Oklahoma
City Municipal Building
200 S Main Street
Owasso, Oklahoma 74055
The Objective and Scope of the Audit of the Financial Statements
You have requested that we audit the City of Owasso, Oklahoma's (the City's) governmental activities, business-
type activities, discretely presented component unit, each major fund, and aggregate remaining fund information as
of and for the year ended June 30, 2021, which collectively comprise the basic financial statements. We will also
apply certain limited procedures to the required supplementary information in accordance with auditing standards
generally accepted in the United States of America and will report on whether supplementary information is fairly
stated, in all material respects, in relation to the financial statements as a whole, We are pleased to confirm our
acceptance and our understanding of this audit engagement by means of this letter.
Our audit will be conducted with the objective of our expressing an opinion on the financial statements.
We will also perform the audit of City as of June 30, 2021, so as to satisfy the audit requirements imposed by the
Single Audit Act and Subpart F of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance).
The Responsibilities of the Auditor
We will conduct our audit in accordance with auditing standards generally accepted in the United States of America
(GAAS); the Oklahoma state laws applicable to municipal accounting and finance, "Government Auditing
Standards" (GAS) issued by the Comptroller General of the United States; and the provisions of the Single Audit
Act, Subpart F of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Guidance, and U.S. Office of
Management and Budget's (OMB) Compliance Supplement. Those standards, regulations, supplements, or guides
require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements
are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the
amounts and disclosures in the financial statements. The procedures selected depend on the auditors' judgment,
including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or
error. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of
significant accounting estimates made by management, as well as evaluating the overall presentation of the financial
statements.
An Independently Owned Member, RSM US Alliance
RSM US Alliance member firths are separate and independent businesses and legal entities that are responsible for their own acts and omissions, and each are separate and
independent from RSM US I.I.P. RSM US LLP is the U.S. member firm of RSM International, a global network of independent audit tax, and consulting firms. Members of RSM US
Alliance have access to RSM International resources through RSM US LLP but are not member firms of RSM International.
Honorable Mayor and City Council
City of Owasso, Oklahoma
Page 2
Because of the inherent limitations of an audit, together with the inherent limitations of internal control, an
unavoidable risk that some material misstatements may not be detected exists, even though the audit is properly
planned and performed in accordance with GAAS. Also, an audit is not designed to detect errors or fraud that is
immaterial to the financial statements. The determination of abuse is subjective; therefore, GAS does not expect us
to provide reasonable assurance of detecting abuse.
In making our risk assessments, we consider internal control relevant to the City's preparation and fair presentation
of the financial statements in order to design audit procedures that are appropriate in the circumstances but not for
the purpose of expressing an opinion on the effectiveness of the City's internal control. However, we will
communicate to you in writing concerning any significant deficiencies or material weaknesses in internal control
relevant to the audit of the financial statements that we have identified during the audit.
We will also communicate to the City Council (a) any fraud involving senior management and fraud (whether
caused by senior management or other employees) that causes a material misstatement of the financial statements
that becomes known to us during the audit, and (b) any instances of noncompliance with laws and regulations that
we become aware of during the audit (unless they are clearly inconsequential).
The component units whose financial statements you have told us are to be included as part of the City's basic
financial statements are Owasso Public Works Authority, Owasso Public Golf Authority, and Owasso Economic
Development Authority.
We are responsible for the compliance audit of major programs under the Uniform Guidance, including the
determination of major programs, the consideration of internal control over compliance, and reporting
responsibilities.
Our report on internal control will include any significant deficiencies and material weaknesses in controls of which
we become aware as a result of obtaining an understanding of internal control and performing tests of internal
control consistent with requirements of the standards and circulars identified above. Our report on compliance
matters will address material errors, fraud, abuse, violations of compliance obligations, and other responsibilities
imposed, by state and federal statutes and regulations or assumed by contracts, and any state or federal grant,
entitlement, or loan program questioned costs of which we become aware, consistent with requirements of the
standards and regulations identified above.
The Responsibilities of Management and Identification of the Applicable Financial Reporting Framework
Our audit will be conducted on the basis that management and when appropriate, those charged with governance,
acknowledge and understand that they have responsibility:
a. For the preparation and fair presentation of the financial statements in accordance with accounting principles
generally accepted in the United States of America;
b. To evaluate subsequent events through the date the financial statements are issued or available to be issued, and
to disclose the date through which subsequent events were evaluated in the financial statements. Management
also agrees that it will not conclude on subsequent events earlier than the date of the management representation
letter referred to below;
c. For the design, implementation, and maintenance of internal control relevant to the preparation and fair
presentation of financial statements that are free from material misstatement, whether due to fraud or error;
Honorable Mayor and City Council
City of Owasso, Oklahoma
Page 3
d. For establishing and maintaining effective internal control over financial reporting and for informing us of all
significant deficiencies and material weaknesses in the design or operation of such controls of which it has
knowledge;
e. For report distribution; and
f. To provide us with:
(1) Access to all information of which management is aware that is relevant to the preparation and fair
presentation of the financial statements such as records, documentation, and other matters;
(2) Additional information that we may request from management for the purpose of the audit;
(3) Unrestricted access to persons within the City from whom we determine it necessary to obtain audit
evidence;
(4) When applicable, a summary schedule of prior audit findings; and
(5) If applicable, responses to any findings reported on the schedule of findings and questioned costs.
As part of our audit process, we will request from management and when appropriate, those charged with
governance, written confirmation concerning representations made to us in connection with the audit, including
among other items:
a. That management has fulfilled its responsibilities as set out in the terms of this letter; and
b. That it believes the effects of any uncorrected misstatements aggregated by us during the current engagement
and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the
financial statements taken as a whole.
Management is responsible for identifying and ensuring that the City complies with the laws and regulations
applicable to its activities, and for informing us about all known material violations of such laws or regulations. In
addition, management is responsible for the design and implementation of programs and controls to prevent and
detect fraud or abuse, and for informing us about all known or suspected fraud or abuse affecting the City involving
management, employees who have significant roles in internal control, and others where the fraud or abuse could
have a material effect on the financial statements or compliance. Management is also responsible for informing us
of its knowledge of any allegations of fraud or abuse or suspected fraud or abuse affecting the City received in
communications from employees, former employees, analysts, regulators, short sellers, or others.
Management is responsible for the preparation of the required supplementary information (RSI) and supplementary
information presented in relation to the financial statements as a whole in accordance with accounting principles
generally accepted in the United States of America. Management agrees to include the auditors' report on the RSI
and supplementary information in any document that contains the RSI and supplementary information and that
indicates that the auditor has reported on such RSI and supplementary information. Management also agrees to
present the RSI and supplementary information with the audited financial statements or, if the RSI and
supplementary information will not be presented with audited financial statements, to make the audited financial
statements readily available to the intended users of the RSI and supplementary information no later than the date
of issuance of the RSI and supplementary information and the auditors' report thereon.
Because the audit will be performed in accordance with the Single Audit Act and the Uniform Guidance,
management is responsible for (a) identifying all federal awards received and expended; (b) preparing the schedule
of expenditures of federal awards (including notes and noncash assistance received) in accordance with Uniform
Guidance requirements; (c) internal control over compliance; (d) compliance with federal statutes, regulations, and
the terms and conditions of federal awards; (d) making us aware of significant vendor relationships where the vendor
Honorable Mayor and City Council
City of Owasso, Oklahoma
Page 4
is responsible for program compliance; (f) following up and taking corrective action on audit findings, including
the preparation of a summary schedule of prior audit findings and a corrective action plan; and (g) submitting the
reporting package and data collection form.
The City Council is responsible for informing us of its views about the risks of fraud or abuse within the City, and
its knowledge of any fraud or abuse or suspected fraud or abuse affecting the City.
You have informed us that you may issue public debt in the future and that you may include our report on your
financial statements in the offering statement. You have further informed us that you do not intend that we be
associated with the proposed offering.
We agree that our association with any proposed offering is not necessary, providing the City agrees to clearly
indicate that we are not associated with the contents of any such official statement or memorandum. The City agrees
that the following disclosure will be prominently displayed in any such official statement or memorandum:
BT &Co., P.A., our independent auditor, has not been engaged to perform, and has not performed, since the date
of its report included herein, any procedures on the financial statements addressed in that report. BT &Co., P.A.,
also has not performed any procedures relating to this [official statement] [memorandum].
Because BT &Co, P.A. will rely on the City and its management and City Council to discharge the foregoing
responsibilities, the City holds harmless and releases BT &Co., P.A., its directors, and employees from all claims,
liabilities, losses, and costs arising in circumstances where there has been a knowing misrepresentation by a member
of the City's management which has caused, in any respect, BT &Co., P.A.'s breach of contract or negligence. These
provisions shall survive the termination of this arrangement for services.
Records and Assistance
If circumstances arise relating to the condition of the City's records, the availability of appropriate audit evidence
or indications of a significant risk of material misstatement of the financial statements because of error, fraudulent
financial reporting, or misappropriation of assets which, in our professional judgment, prevent us from completing
the audit or forming an opinion, we retain the unilateral right to take any course of action permitted by professional
standards, including declining to express an opinion, issue a report, or withdraw from the engagement.
During the course of our engagement, we may accumulate records containing data that should be reflected in the
City's books and records. The City will determine that all such data, if necessary, will be so reflected. Accordingly,
the City will not expect us to maintain copies of such records in our possession.
The assistance to be supplied by City personnel, including the preparation of schedules and analyses of accounts,
will be discussed and coordinated with Finance Director Linda Jones. The timely and accurate completion of this
work is an essential condition to our completion of the audit and issuance of our audit report.
In connection with our audit, you have requested us to perform certain non -audit services necessary for the
preparation of the financial statements, including providing assistance with preparing the financial statements and
note disclosures, providing assistance with the Federal Audit Clearinghouse submission, and preparing the Annual
Survey of City and Town Finances (Form SA &I 2643), The GAS independence standards require that the auditor
Honorable Mayor and City Council
City of Owasso, Oklahoma
Page 5
maintain independence so that opinions, findings, conclusions, judgments, and recommendations will be impartial
and viewed as impartial by reasonable and informed third parties. Before we agree to provide a non -audit service
to the City, we determine whether providing such a service would create a significant threat to our independence
for GAS audit purposes, either by itself or in aggregate with other non -audit services provided. A critical component
of our determination is consideration of management's ability to effectively oversee the non -audit service to be
performed. The City has agreed that Finance Director Linda Jones possesses suitable skill, knowledge, or experience
and that the individual understands the non -audit services to be performed sufficiently to oversee them.
Accordingly, the management of the City agrees to the following:
1. The City has designated Finance Director Linda Jones as a senior member of management, who possesses
suitable skill, knowledge, and experience to oversee the services.
2. Finance Director Linda Jones will assume all management responsibilities for subject matter and scope of the
non -audit services listed above.
3. The City will evaluate the adequacy and results of the services performed.
4. The City accepts responsibility for the results and ultimate use of the services.
GAS further requires we establish an understanding with the management and those charged with governance of
the objectives of the non -audit service, the services to be performed, the City's acceptance of its responsibilities,
the auditors' responsibilities, and any limitations of the non -audit service. We believe this letter documents that
understanding.
Other Relevant Information
BT &Co., P.A. (the Firm) may mention the City's name and provide a general description of the engagement in the
Firm's client lists and marketing materials.
From time to time and depending upon the circumstances, we may use third -party service providers to assist us in
providing professional services to you. In such circumstances, it may be necessary for us to disclose confidential
client information to them. We enter into confidentiality agreements with all third -party service providers and we
are satisfied that they have appropriate procedures in place to prevent the unauthorized release of your confidential
information to others.
RSM US LLP will be available to support BT &Co., P.A. by rendering services related to the performance of the
engagement, If a situation occurs in connection with the proposed engagement for which we would request the
services of RSM US LLP, we will notify you and obtain permission from you before giving access to your records,
We will maintain supervision, control and ultimate responsibility for the performance of this engagement.
BT &Co., P.A. is independently owned and operated and assumes full responsibility for the quality of service
delivered to our clients, We are responsible for our own client fee arrangements and maintenance of our client
relationships.
RSM US Alliance provides its members with access to resources of RSM US LLP, RSM US Alliance member firms
are separate and independent businesses and legal entities that are responsible for their own acts and omissions, and
each are separate and independent from RSM US LLP, RSM US LLP is the U.S. member firm of RSM Intemational,
a global network of independent audit, tax and consulting firms, Members of RSM US Alliance have access to RSM
International resources through RSM US LLP but are not member firms of RSM US LLP and RSM International,
Honorable Mayor and City Council
City of Owasso, Oklahoma
Page 6
RSM, the RSM logo and RSM US ALLIANCE are trademarks of RSM International Association or RSM US, The
services and products provided by RSM US Alliance are proprietary to RSM US LLP.
In accordance with GAS, a copy of our most recent peer review report is enclosed for your information.
Fees, Costs, and Access to Workpapers
Our fees for the services described above are based upon the value of the services performed and the time required
by the individuals assigned to the engagement. Our fee estimate and completion of our work is based upon the
following criteria:
a. Anticipated cooperation from City personnel
b. Timely responses to our inquiries
c. Timely completion and delivery of client assistance requests
d. Timely communication of all significant accounting and financial reporting matters
e. The assumption that unexpected circumstances will not be encountered during the engagement
If any of the aforementioned criteria are not met, then fees may increase. We propose that our fee for this audit
engagement, which includes out -of- pocket expenses, will be $ 49,000 for the City, $ 4,000 for each major program
for the single audit, and $ 1,000 for the preparation of Form SA &I 2643, The quoted fee for the year ended June 30,
2021 will be the maximum for the work described in this letter unless the scope of the engagement is changed, the
assistance which the City has agreed to furnish is not provided, or unexpected conditions are encountered, No
changes will be made in the maximum agreed to amount without discussion with you regarding the proposed
change, All other provisions of this letter will survive any fee adjustment. No changes will be made to the fee
without discussion with you regarding the proposed change, Interim billings will be submitted as work progresses
and as expenses are incurred, Billings are due upon submission.
In accordance with our policy, a finance charge of 1% per month will be applied to balances that are over 60 days
old, Payments will be applied first to the accrued finance charges and then to outstanding invoices.
In the event you terminate this engagement, you will pay the Firm for all services rendered (including deliverables
and products delivered), expenses incurred and commitments made by the Firm through the effective date of
termination.
When an engagement has been suspended at the request of management or those charged with governance and work
on that engagement has not recommenced within 120 days of the request to suspend our work, the Firm may, at its
sole discretion, terminate this arrangement letter without further obligation to the City. Resumption of audit work
following termination may be subject to our client acceptance procedures and, if resumed, will necessitate additional
procedures not contemplated in this arrangement letter. Accordingly, the scope, timing and fee arrangement
discussed in this arrangement letter will no longer apply. In order for the Firm to recommence work, a new
arrangement letter would need to be mutually agreed upon and executed.
Review of audit documentation by a successor auditor or as part of due diligence will be agreed to, accounted for
and billed separately.
Honorable Mayor and City Council
City of Owasso, Oklahoma
Page 7
In the event we are requested or authorized by the City or are required by government regulation, subpoena, or other
legal process to produce our documents or our personnel as witnesses with respect to our engagement for the City,
the City will, so long as we are not a party to the proceeding in which the information is sought, reimburse us for
our professional time and expenses, as well as the fees and expenses of our counsel, incurred in responding to such
requests.
The documentation for this engagement is the property of BT &Co., P.A. However, you acknowledge and grant
your assent that representatives of the cognizant or oversight agency or their designee, other government audit
staffs, and the U.S. Government Accountability Office shall have access to the audit documentation upon their
request and that we shall maintain the audit documentation for a period of at least three years after the date of the
report, or for a longer period if we are requested to do so by the cognizant or oversight agency. Access to requested
documentation will be provided under the supervision of BT &Co., P.A. audit personnel and at a location designated
by our Firm.
You have informed us that you intend to prepare a comprehensive annual financial report and submit it for
evaluation by the Government Finance Officers Association's Certificate of Achievement for Excellence in
Financial Reporting. Our association with the comprehensive annual financial report is to consist of performing a
review of the comprehensive annual financial report to ensure its readiness for submission.
Indemnification and Claim Resolution
The City and the Firm agree that no claim arising out of services rendered pursuant to this arrangement letter shall
be filed more than the earlier of two years after the date of the audit report issued by the Firm or the date of this
arrangement letter if no report has been issued. In no event shall either party be liable to the other for claims of
punitive, consequential, special, or indirect damages. The Firm's liability for all claims, damages and costs of the
City arising from this engagement is limited to the amount of fees paid by the City to the Firm for the services
rendered under this arrangement letter.
If any dispute arises among the parties hereto, the parties agree first to try in good faith to settle the dispute by
mediation administered by the American Arbitration Association under its Rules for Professional Accounting and
Related Services Disputes before resorting to litigation, The costs of any mediation proceeding shall be shared
equally by all parties.
The City and BT &Co., P.A. both agree that any dispute over fees charged by BT &Co., P.A. to the City will be
submitted for resolution by arbitration in accordance with the Rules for Professional Accounting and Related
Services Disputes of the American Arbitration Association, Such arbitration shall be binding and final, In agreeing
to arbitration, we both acknowledge that, in the event of a dispute over fees charged by BT &Co., P.A., each of us
is giving up the right to have the dispute decided in a court of law before a judge or jury and instead we are accepting
the use of arbitration for resolution.
Information Security — Miscellaneous Terms
BT &Co., P.A. is committed to the safe and confidential treatment of the City's proprietary information. BT &Co.,
P.A. is required to maintain the confidential treatment of client information in accordance with relevant industry
professional standards which govem the provision of services described herein. The City agrees that it will not
Honorable Mayor and City Council
City of Owasso, Oklahoma
Page 8
provide BT &Co., P.A. with any unencrypted electronic confidential or proprietary information, and the parties
agree to utilize commercially reasonable measures to maintain the confidentiality of the City's information,
including the use of collaborate sites to ensure the safe transfer of data between the parties.
BT &Co., P.A. may terminate this relationship immediately in its sole discretion if BT &Co., P.A. determines that
continued performance would result in a violation of law, regulatory requirements, applicable professional standards
or BT &Co., P.A.'s client acceptance or retention standards, or if the City is placed on a verified sanctioned entity
list or if any director or executive of, or other person closely associated with, the City or its affiliates is placed on a
verified sanctioned person list, in each case, including but not limited to lists promulgated by the Office of Foreign
Assets Control of the U.S. Department of the Treasury, the U.S. State Department, the United Nations Security
Council, the European Union or any other relevant sanctioning authority.
If any term or provision of this arrangement letter is determined to be invalid or unenforceable, such term or
provision will be deemed stricken and all other terms and provisions will remain in full force and effect.
Reporting
We will issue a written report upon completion of our audit of the City's financial statements. Our report will be
addressed to the City Council of the City. We cannot provide assurance that an unmodified opinion will be
expressed. Circumstances may arise in which it is necessary for us to modify our opinion, add an emphasis -of-
matter or other -matter paragraph(s), or withdraw from the engagement.
In addition to our report on the City's financial statements, we will also issue the following types of reports:
• A report on the fairness of the presentation of the City's schedule of expenditures of federal awards for the
year ending June 30, 2021.
• Reports on internal control related to the financial statements, and major programs. These reports will describe
the scope of testing of internal control and the results of our tests of internal controls.
• Reports on compliance with laws, regulations, and the provisions of contracts or grant agreements. We will
report on any noncompliance which could have a material effect on the financial statements and any
noncompliance which could have a material effect, as defined by Subpart F of Title 2 U.S. Code of Federal
Regulations (CFR)Part200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements
for Federal Awards (Uniform Guidance), on each major program.
• An accompanying schedule of findings and questioned costs.
This letter constitutes the complete and exclusive statement of agreement between BT &Co., P.A. and the City,
superseding all proposals, oral or written, and all other communications, with respect to the terms of the engagement
between the parties.
Electronic Signatures and Counterparts
Each party hereto agrees that any electronic signature of a party to this agreement or any electronic signature to a
document contemplated hereby (including any representation letter) is intended to authenticate such writing and
shall be as valid, and have the same force and effect, as a manual signature. Any such electronically signed document
shall be deemed (i) to be "written" or "in writing," (ii) to have been signed and (iii) to constitute a record established
and maintained in the ordinary course of business and an original written record when printed from electronic files.
Honorable Mayor and City Council
City of Owasso, Oklahoma
Page 9
Each party hereto also agrees that electronic delivery of a signature to any such document (via email or otherwise)
shall be as effective as manual delivery of a manual signature. For purposes hereof, "electronic signature" includes,
but is not limited to, (i) a scanned copy (as a "pdf' (portable document format) or other replicating image) of a
manual ink signature, (ii) an electronic copy of a traditional signature affixed to a document, (iii) a signature
incorporated into a document utilizing touchscreen capabilities or (iv) a digital signature. This agreement may be
executed in one or more counterparts, each of which shall be considered an original instrument, but all of which
shall be considered one and the same agreement. Paper copies or "printouts," of such documents if introduced as
evidence in any judicial, arbitral, mediation or administrative proceeding, will be admissible as between the parties
to the same extent and under the same conditions as other original business records created and maintained in
documentary form. Neither party shall contest the admissibility of true and accurate copies of electronically signed
documents on the basis of the best evidence rule or as not satisfying the business records exception to the hearsay
rule.
Please sign and return the enclosed copy of this letter to indicate your acknowledgment of, and agreement with, the
arrangements for our audit of the financial statements including our respective responsibilities.
SAH:tls
Enclosures
Confirmed on behalf of the City of Owasso, Oklahoma:
Signature
Very truly yours,
BT &CO., P.A.
Stacey A. Hammond
Director
Date
A signed copy of this arrangement letter will be forwarded to the following pursuant to Government Auditing
Standards Amendment No. 2, "Auditor Communication."
• The Audit Committee
• Finance Director Linda Jones
BROWN6 CITYPLACE DRIVE. SUITE 900 ST. LOUIS, MO 63141 PH 314.983.1200 FX 314.9811300 BROWNSMITHWALLACE.COM
SMITH WALLACE
THE FIRM FOR GROWTH.'
Report on the Firm's System of Quality Control
November 17, 2020
To the Directors of
BT &Co, P.A.
and the Peer Review Committee of the Kansas Society of Certified Public Accountants
We have reviewed the system of quality control for the accounting and auditing practice of BT &Co., P.A. (the
firm) in effect for the year ended June 30, 2020. Our peer review was conducted in accordance with the Standards
for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American Institute
of Certified Public Accountants (Standards).
A summary of the nature, objectives, scope, limitations of, and the procedures performed in a System Review as
described in the Standards may be found at www.aicpa.org /prsummar . The summary also includes
an explanation of how engagements identified as not performed or reported in conformity with
applicable professional standards, if any, are evaluated by a peer reviewer to determine a peer review rating.
Firm's Responsibility
The firm is responsible for designing a system of quality control and complying with it to provide the firm with
reasonable assurance of performing and reporting in conformity with applicable professional standards in
all material respects. The firm is also responsible for evaluating actions to promptly remediate engagements
deemed as not performed or reported in conformity with professional standards, when appropriate, and for
remediating weaknesses in its system of quality control, if any.
Peer Reviewer's Responsibility
Our responsibility is to express an opinion on the design of the system of quality control and the firm's
compliance therewith based on our review.
Required Selections and Considerations
Engagements selected for review included an engagement performed under Government Auditing Standards,
including compliance audits under the Single Audit Act, and audits of employee benefit plans.
As a part of our peer review, we considered reviews by regulatory entities as communicated by the firm, if
applicable, in determining the nature and extent of our procedures.
Opinion
In our opinion, the system of quality control for the accounting and auditing practice of BT &Co., P.A. in effect
for the year ended June 30, 2020, has been suitably designed and complied with to provide the firm
with reasonable assurance of performing and reporting in conformity with applicable professional standards
in all material respects. Firms can receive a rating of pass, pass with defrciency(ies) or fail. BT &Co., P.A. has
received a peer review rating ofpass.
Brown Smith Wallace, LLP
AN INDEPENDENT FIRM ASSOCIATED WITH MOORE GLOBAL NETWORK LIMITED
MEMBER AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS
BROWN SMITH WALLACE IS A MISSOURI LIMITED LIABILITY PARTNERSHIP
TO: The Honorable Mayor and City Council
FROM: Michele Dempster
Human Resources Director
SUBJECT: First Responders Support Services (FRSS) Renewal Agreement
DATE: July 1, 2021
BACKGROUND:
July 2017, the City of Owasso entered into an agreement with First Responder Support Services,
PLLC (FRSS) for behavioral health services for Emergency Responders. The fiscal year - to-date
statistics through May 2021, reflect a continued increase in usage of services, with 49 active
clients, 25 of which were new participants, for a total of 297 direct service hours. In addition to
providing ongoing counseling services, FRSS provided weekly mental health wellness emails
during the initial months of the COVID -19 pandemic as well as a recent in- person combined
training for the Police and Fire Departments.
FUNDING:
The cost to continue services for Fiscal Year 2021 -2022 is remaining at $39,238.80, which has been
included in the Fiscal Year 2021 -2022 budgets for the Police Department, Half -Penny Sales Tax
Fund and the Fire Department, Half -Penny Sales Tax Fund. In addition to continuing the second
year of a three -year rate guarantee, FRSS has agreed to include police civilian employees in the
count for services with no increase in cost.
FIRST RESPONDER SUPPORT SERVICES:
Approval of the Fourth Renewal Agreement with FRSS will continue the following services:
• Unlimited number of hours of self- referred counseling services for Firefighter Medics,
Police Officers, Dispatchers, Animal Control Officers, and their immediate family
members, with the addition of counseling services being made available to police
civilian personnel.
• Up to 55 hours of education and /or training services per department annually
• Consultative services, including but not limited to, Critical Incident and Peer Support
Teams
RECOMMENDATION:
Staff recommends approval of the Fourth Renewal Agreement with First Responder Support
Services, PLLC in the amount of $39,238.80, and authorization to execute the agreement.
ATTACHMENT:
Fourth Renewal Agreement
FORTH RENEWAL AGREEMENT
THIS FORTH RENEWAL AGREEMENT is made and entered into as of
7u 2021, by and between the CITY OF OWASSO,
OIKLAHfDMA, a municipal corporation, 200 S. Main, Owasso, Oklahoma, 74055
( "City ") and, FIRST RESPONDER SUPPORT SERVICES, PLLC a Professional
Limited Liability Company, 1612 Harvard, Tulsa, Oklahoma 74112 ( "FRSS ").
WITNESSETH:
WHEREAS, the parties entered into a Master Services Agreement (the
"Agreement ") dated July 18, 2017 relating to Behavioral Health Services for the City
Police and Fire Departments. Said Agreement covers the period of time commencing
July 1, 2017 to and including June 30, 2018; and
WHEREAS, the parties entered into a FIRST RENEWAL AGREEMENT
renewing and extending the term of the Agreement for the period July 1, 2018 to and
including June 30,2019; and
WHEREAS, the parties entered into a SECOND RENEWAL AGREEMENT
renewing and extending the term of the Agreement for the period July 1, 2019 to and
including June 30,2020; and
WHEREAS, the parties entered into a THIRD RENEWAL AGREEMENT
renewing and extending the term of the Agreement for the period July 1, 2020 to and
including June 30, 2021; and
WHEREAS, the parties desire to renew the Agreement for an additional one (1)
year period as set forth in SECTION IV —TERMS OF AGREEMENT; and
NOW THEREFORE, the parties agree to renew and extend the terms of the above
described Agreement for the period July 1, 2021 to and including June 30, 2022, all
according to the terms, covenants, and conditions set forth in the original Agreement
between the parties, except as amended by the following provision:
SECTION H - METHOD OF PAYMENT:
In consideration for the services provided to the Departments, the City
shall pay to FRSS for the fiscal year July 1, 2021 to June 30, 2022, the
annual sum of $ 39,238.80 in two payments of $19,619.40 due on July
31, 2021 and January 31, 2022.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date set forth above for the term stipulated herein.
City of Owasso,
a Municipal Corporation
Title: Bill Bush, Mayor
"FRSS"
First Responder Support Services, PLLC
Dana L. Mugavero
Managing Member
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 06119/21
Department Payroll Expenses Total Expenses
105 Municipal Court
4,976.72
6,913.36
110 Managerial
22,565.69
31,518.74
120 Finance
21,234.47
32,354.05
130 Human Resources
9,611.60
14,362.13
160 Community Development
19,270.49
29,353.98
170 Engineering
16,637.32
25,815.91
175 Information Systems
18,150.36
27,467.03
181 Support Services
9,518.26
14,382.22
190 Cemetery
2,871.66
4,539.42
201 Police Grant Overtime
2,141.62
2,170.03
201 Police -COPS Grant
11,450.22
20,214.16
215 Central Dispatch
25,679.84
40,800.12
221 Animal Control
4,259.28
6,356.87
250 Fire Safer Grant
28,731.86
44,603.73
280 Emergency Preparedness
2,400.87
3,348.63
370 Stormwater /ROW Maint.
7,060.54
11,430.58
515 Park Maintenance
8,342.16
12,463.08
520 Culture /Recreation
10,113.55
16,650.94
550 Community - Senior Center
6,124.11
8,219.99
580 Historical Museum
756.80
850.64
710 Economic Development
4,717.39
7,114.89
General Fund Total
236,614.81
360 930.50
185 Garage Fund Total 10,136.90 16 691.87
255 Ambulance Fund Total 553.85 622.53
250 Fire Fund 37 Total 180,422.70 267 159.39
201 Police Fund 38 Total 185,866.34 280.238.99
300 Streets Fund 39 Total 18,410.55 31,874.97
370 Stormwater Fund 27 Total 3,819.36 6,490.52
150 Worker's Compensation Total
720 Strong Neighborhoods Total 4,830.62 6,778.97
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 6130121
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
ADMIN FEES
STOP LOSS FEES
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
DENTAL DEPT TOTAL
VSP VISION MEDICAL SERVICES
ADMIN FEES
ADMIN FEES
VISION DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
111,697.06
37,425.40
30,116.40
59,230.00
14,614.46
76,235.94
329,319.26
2,536.60
6,862.93
9,399.53
2,021.75
71.19
1,416.55
3,509.49
342,228.28