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Home My WebLink About2021.07.20_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, July 20, 2021 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. R �CF41ED AGENDA J(/� 1. Call to Order 18 Zt7 Chair Bill Bush CftY Clerk,s O ? 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes- July 6, 2021, and July 13 2021, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report- Pay Period Ending Date July 3, 2021 • Monthly Budget Status Report - June 2021 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 11, 2020 and the Agenda posted at City Hall, 200 South Main Stream , t 12:00 pm on Friday, July 16, 2021. n M. Stevens, The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 -376 -1502 or by email to istevens@citvofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING Tuesday, July 6, 2021 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, July 6, 2021, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Thursday, July 1, 2021. 1. Call to Order Chair Bill Bush called the meeting to order at 7:26 pm. 2. Roll Call Present Absent Chair- Bill Bush Trustee - Doug Bonebrake Vice Chair - Kelly Lewis Trustee - Alvin Fruga Trustee - Lyndell Dunn A quorum was declared present. Staff: Authority Manager - Warren Lehr Acting Authority Attorney- Beth Anne Childs 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - June 15, 2021, Regular Meeting A. Approve claims Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda, as presented with claims totaling $318,800.18. YEA: Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: Payroll Payment Report - Pay Period Ending Date June 19, 2021 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority July 6, 2021 Page 2 9. Adjournment Mr. Dunn moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 4 -0 and the meeting adjourned at 7:27 pm. Bill Bush, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, July 13, 2021 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, July 13, 2021, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, July 9, 2021. 1. Call to Order /Roll Call Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Mayor /Chair - Bill Bush Councilor /Trustee - Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. Absent Vice Mayor /Vice Chair- Kelly Lewis 2. Discussion relating to a proposed renewal of the Motorola Service Agreement for the City's radio communication system Larry White presented the item and discussion was held. It was further explained that this item will be placed on the July 20, 2021, City Council agenda for consideration and action. 3. Discussion relating to Finance Department Items A. Proposed contract with Mediclaims, Inc. for ambulance cost recovery of Medicaid funding B. Proposed budget amendment in the E -91 I Fund Linda Jones presented item A and discussion was held. Jennifer Newman presented item B and discussion was held. It was further explained that items A and B will be placed on the July 20, 2021, City Council agenda for consideration and action. 4. Discussion relating to Community Development Items A. Request for a Planned Unit Development (OPUD 21 -01) - 51.43 acres located just north of 10800 North 137th East Avenue, Tulsa Tech Owasso Campus (Redbud Village) B. Request for a Specific Use Permit (SUP 21 -03) - 9.95 acres located at 11121 North 129th East Avenue (Bible Church of Owasso) C. Request for a Specific Use Permit (SUP 21 -04) - 2.42 acres located south of 11422 North 134th East Avenue (Criterion) D. Request for rezoning (OZ 21 -03) - 1.19 acres located at 10602 North 97th East Avenue from Agriculture (AG) to Commercial Shopping (CS) Karl Fritschen presented item A, and discussion was held. Alexa Beemer presented items B through D, and discussion was held. It was further explained that items A through D would be placed on the July 20, 2021, City Council agenda for consideration and action. 5. Discussion relating to an increase in rates and fees charged at the Bailey Ranch Golf Club Corey Burd presented the item and discussion was held. It was further explained that this item will be placed on a future agenda for consideration and action. 6. Discussion relating to City /Authority Manager items A. Monthly sales tax report B. City Manager report Chris Garrett introduced Linda Jones to present item A and discussion was held. No Report under item B. Owasso City Council, OPWA & OPGA July 13, 2021 Page 2 Discussion relating to vacancies on the Owasso Planning Commission and Owasso Sales Tax Oversight Committee and citizen appointments to fill the remaining terms Mayor Bush presented the item and discussion was held. It was further explained that this item would be placed on a future agenda for consideration and action. 8. City Councilor /Trustee comments and inquiries None 9. Presentation on Best Practices for Municipal Elected Officials, including questions and related discussion Beth Anne Childs, Acting City Attorney, presented the item and discussion was held. 10. Adjournment The meeting adjourned at 8:17 pm. Bill Bush, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 7/20/2021 Fund Vendor Name Payable Description Payment Amount 55 OPGA YAMAHA GOLF CAR COMPANY REPAIR $178.50 YAMAHA GOLF CAR COMPANY REPAIRS $522.59 CART OPERATIONS -Total $701.09 CITY GARAGE LABOR/OVERHEAD- JULY2021 $67.58 JPMORGAN CHASE BANK AMAZON -LAWN ROLLER $109.00 JPMORGAN CHASE BANK CORE &MAIN - FITTINGS $155.32 JPMORGAN CHASE BANK CORE &MAIN -PVC FITTING $10.48 JPMORGAN CHASE BANK CORE &MAIN - SUPPLIES $83.14 JPMORGAN CHASE BANK GRAINGER- FITTING $8.54 JPMORGAN CHASE BANK KANSAS GOLF - ASSEMBLY $127.66 JPMORGAN CHASE BANK KEELING -PARTS $2,011.22 JPMORGAN CHASE BANK MAXWELL- REFUND ($42.70) JPMORGAN CHASE BANK NORBERG -FUSES $570.00 JPMORGAN CHASE BANK OREILLY -AIR COUPLER $3.12 JPMORGAN CHASE BANK OREILLY- SUPPLIES $17.48 JPMORGAN CHASE BANK P &K -PARTS $7.35 JPMORGAN CHASE BANK RICKERT -TREE REMOVAL $3,500.00 JPMORGAN CHASE BANK SITEONE - HERBICIDES $246.29 JPMORGAN CHASE BANK TIMMONS -FUEL $1,561.51 JPMORGAN CHASE BANK TULSA NEW HOLLAND -ALT $212.16 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $40.89 STEPHEN R GRINTER SERVICE $2,700.00 UNIFIRST HOLDINGS LP ENV CHARGE $33.00 UNIFIRST HOLDINGS LP JANITORIAL $57.00 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $109.86 UNIFIRST HOLDINGS LP UNIFORM SERVICE $35.91 VERIZON WIRELESS WIRELESS CONNECTION $80.02 COURSE MAINT -Total $11,704.83 JPMORGAN CHASE BANK HOME DEPOT -PARTS $21.97 JPMORGAN CHASE BANK LOWES -PARTS $32.44 JPMORGAN CHASE BANK MURPHY - SUPPLIES $29.76 JPMORGAN CHASE BANK SYSCO- SUPPLIES $312.05 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $35.01 FOOD & BEV - Total $431.23 AT &T LONG DISTANCE PHONE $8.83 AT &T LONG DISTANCE LONG DISTANCE PHONE $74.86 CYBERGOLF LLC WEB HOSTING $585.00 JPMORGAN CHASE BANK HAWKEYE- BANNER $63.00 JPMORGAN CHASE BANK LOWES- SUPPLIES $52.58 JPMORGAN CHASE BANK S CENTRAL PGA- TRAININ $125.00 JPMORGAN CHASE BANK WASTE MGMT -REF SVC $738.85 0 Claims List - 7/20/2021 Fund Vendor Name Payable Description Payment Amount 55 OPGA MIDWEST PAINTING INC INTERIOR PAINTING $8,482.00 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $169.42 GOLFADMIN -Total IMPERIAL - COFFEE $10,299.54 JPMORGAN CHASE BANK ACUSHNET - TRAINING SPL $1,999.97 JPMORGAN CHASE BANK ERIGGING.COM -RANGE RO $113.62 GOLFSHOP -Total SYSCO -FOOD $2,113.59 FLEETWOOD SERVICES LLC GREENS RENOVATION $37,393.85 GREENS REPLACEMENT PROJ -Total $37,393.85 CALLAWAY GOLF SALES COMPANY MERCHANDISE $996.32 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $394.68 JPMORGAN CHASE BANK IMPERIAL - COFFEE $27.95 JPMORGAN CHASE BANK LUXOTTICA- MERCHANDISE $106.99 JPMORGAN CHASE BANK SAMS -FOOD $343.51 JPMORGAN CHASE BANK SYSCO -FOOD $239.37 JPMORGAN CHASE BANK TAYLORMADE- MERCHANDIS $301.87 JPMORGAN CHASE BANK TEXOMA- MERCHANDISE $889.98 OPGA -Total $3,300.67 OPGA -Total $65,944.80 OPGA Grand Total $65,944.80 E OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 07/03/21 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 4,742.29 8,372.51 605 Cart Operations 685.57 765.46 610 Golf Course Operations 16,825.05 24,526.68 670 Food & Beverage 1,897.41 3,480.97 690 General & Administration 3,644.04 5,323.31 FUND TOTAL 27,794.36 42,468.93 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2020 -2021 Budgetary Basis Statement of Revenues & Expenses As of June 30, 2021 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS — food & beverage TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration Capital Outlay Bridge Renovation Capital Outlay Greens Replacement TOTAL OPERATING EXPENSES MONTH YEAR TO -DATE TO -DATE BUDGET $ 6,375 $ 516,384 $ 512,467 6,453 146,587 163,230 (11,338) (107,318) (118,349) - 174,947 142,931 2,411 130,170 134,139 (1,674) (61,514) (67,487) $ 2,227 $ 799,256 $ 766,931 (6,116) (87,907) (7,745) (29,269) (255,555) $ (404,770) (232,228) (106,239) (730,211) (128,229) (236,493) (76,900) (765,970) $ (2,276,269) $ (276,141) (120,058) (731,714) (140,778) (227,912) (75,400) (803,377) $ (2,375,380) OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (402,542) $ (1,477,013) $ (1,608,449) NONOPERATING REVENUES (EXPENSES): Transfer from General Transfer from OPWA Other revenues /(expenses) TOTAL NONOPERATING REVENUES (EXPENSES) NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING $ 141,071 $ 2,673,517 $ 1,733,049 - 326,201 326,201 (0) 2,927 - $ 141,071 $ 3,002,645 $ 2,059,250 $ (261,472) $ 1,525,632 $ 450,801 FUND BALANCE (Budgetary Basis) Beginning Balance (1,484,615) (1,484,615) Ending Balance $ 1,212 $ (1,033,814) PERCENT OF BUDGET 100.76% 89.80% 90.68% 122.40% 97.04% 91.15% 104.21% 84.10% 88.49% 99.79% 91.09% 103.76% 101.99% 95.34% 95.83% 154.27% 100.00% 145.81%