HomeMy WebLinkAbout2021.08.17_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, August 17, 2021 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving,
authorizing, awarding, denying, postponing, or tabling.
AGENDA RECEIVED
1. Call to Order S
Chair Bill Bush AUG 12 2021
2. Roll Call City Clerk's OfflcE
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and
will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - August 3, 2021, and August 10, 2021, Regular Meetings
B. Approve claims
4. Consideration and appropriate action relating to items removed from the Consent Agenda
5. Consideration and appropriate action relating to Resolution 2021 -02, amending current rates
to be charged at the Bailey Ranch Golf Club and establishing an effective date
Corey Burd
Staff recommends approval of Resolution 2021 -02, amending the following rates to become
effective September 3, 2021:
GREEN FEES - includes tax
RATE
Regular 18 Holes
$35
Twilight (after 3 pm)
$22
Super Twilight (after 5
$17
Senior
$18
Individual
$179
Week Day (Mon. - Thur.)
$135
Family
$239
SPECIALS - includes tax
RATE
Juniors
$15
Complementary Rounds
Director Approval
MEMBERSHIP - includes tax
RATE
Seasonal (5 months)
discontinued
Corporate
discontinued
6. Report from OPGA Manager
7. Report from OPGA Attorney
CARTS - includes tax
RATE
Regular 18 Holes
$15
Twilight (after3 pm)
$13
Super Twilight (after 5) pm)
$13
Senior
$12
EMPLOYEE - includes tax
RATE
Regular 18 Holes
$15
Twilight (after3 pm)
$10
Super Twilight (after 5pm)
$5
Cart Fee
$10
8. Official Notices (documents for acknowledgment or information only, no discussion or action
will be taken)
• Payroll Payment Report - Pay Period Ending Date July 31, 2021
• Monthly Budget Status Report - July 2021
9. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
OPGA
August 17, 2021
Page 2
10. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 11, 2020 and
the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Thursday, August 12, 2021.
Chris Garr tt, Deputy City Clerk
The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the
City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to
istevens@citvofowasso.com
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
MINUTES OF REGULAR MEETING
Tuesday, August 3, 2021
The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, August 3, 2021, in
the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of
Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City
Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, July 30, 2021.
1. Call to Order
Chair Bill Bush called the meeting to order at 7:28 pm.
2. Roll Call
Present Absent
Chair - Bill Bush None
Vice Chair- Kelly Lewis
Trustee - Alvin Fruga
Trustee - Doug Bonebrake
Trustee - Lyndell Dunn
A quorum was declared present.
Staff:
Authority Manager - Warren Lehr
Acting Authority Attorney - Beth Anne Childs
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent' are considered by the Authority to be routine
and will be enacted by one motion. Any Trustee may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes -July 20, 2021, Regular Meeting
B. Approve claims
Mr. Frugo moved, seconded by Mr. Dunn to approve the Consent Agenda, as presented
with claims totaling $26,145.32.
YEA: Bonebrake, Dunn, Fruga, Lewis, Bush
NAY: None
Motion carried: 5 -0
4. Consideration and appropriate action relating to items removed from the Consent Agenda
None
5. Report from OPGA Manager
Warren Lehr gave a Greens Renovation Project status update.
6. Report from OPGA Attorney
None
7, Official Notices (documents for acknowledgment or information only, no discussion or action
will be taken)
The Chair acknowledged receipt of the following:
• Payroll Payment Report- Pay Period Ending Date July 17, 2021
8. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
Owasso Public Golf Authority
August 3, 2021
Page 2
9. Adjournment
Mr. Bonebrake moved, seconded by Ms. Lewis to adjourn the meeting.
YEA: Bonebrake, Dunn, Fruga, Lewis, Bush
NAY: None
Motion carried: 5 -0 and the meeting adjourned at 7:29 pm.
Bill Bush. Chair
Juliann M. Stevens, Authority Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
Tuesday, August 10, 2021
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, August 10, 2021, in the Council Chambers at Old
Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday,
December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200
South Main Street, at 6:00 pm on Friday, August 6, 2021.
1. Call to Order /Roll Call
Vice Mayor /Vice Chair Kelly Lewis called the meeting to order at 6:00 pm.
Present Absent
Vice Mayor /Vice Chair- Kelly Lewis Mayor /Chair- Bill Bush
Councilor /Trustee -Alvin Fruga
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Lyndell Dunn
A quorum was declared present.
2. Discussion relating to Community Development Items
A. Request for a Planned Unit Development (OPUD 21 -02) and Rezoning (OZ 21 -05) -
33.97 acres located at the southeast corner of the East 96Th Street North and North
Garnett Road intersection
B. Request to vacate two (2) drainage easements located in the Garrett Creek Center
Phase II development, south of East 1 161h Street North, on the west side of North 135th
East Avenue
Alexa Beemer presented items A and B and discussion was held. It was further explained these
items will be placed on the August 17, 2021, City Council agenda for consideration and action.
3. Discussion relating to proposed project sites for the annual street rehabilitation program
Roger Stevens presented the item and discussion was held. It was further explained this item will
be placed on the August 17, 2021, City Council agenda for consideration and action.
4. Discussion relating a proposed amendment to the list of projects eligible for funding from the
Capital Improvements Fund to include East 761h Street North and US 169 Bridge /Interchange
improvements
Teresa Willson and Roger Stevens presented the item and discussion was held. It was further
explained the required public hearing will take place during the August 17, 2021, City Council
meeting.
5. Discussion relating to City Manager items
A. Monthly sales tax report
B. City Manager report
Warren Lehr introduced Linda Jones to present item A, and discussion was held. Mr. Lehr
reported on various City events to include staff monitoring of the COVID pandemic. Mr. Lehr
announced the arrival of Fahren, a service therapy dog, currently in training with the Fire
Department, and Owasso Day at Tulsa Driller's Stadium to be held August 20, 2021.
6. City Councilor /Trustee comments and inquiries
Councilor Bonebrake commented on the Police Department's traffic control efforts as school is
now back in session.
Owasso City Council, OPWA & OPGA
August 10, 2021
Page 2
7. Adjournment
The meeting adjourned at 7:15 pm.
Kelly Lewis, Vice Mayor /Vice Chair
Juliann M. Stevens, City Clerk
Fund
55 OPGA
Claims List - 8/17/2021
Vendor Name
Payable Description Payment
Amount
BROWN FARMS LLC
SOD
$4,840.00
BUSBY PUMP & SUPPLY
PUMPHOUSE REPAIRS
$5,826.12
CISCO CONTAINERS LLC
GREENS COVER STORAGE
$5,500.00
JPMORGAN CHASE BANK
CONT
$244.88
CITY GARAGE
CITY GARAGE OVERHEAD CHAR
$67.58
JPMORGAN CHASE BANK
ACCUPRODUCTS -PARTS
$203.07
JPMORGAN CHASE BANK
CERT LAB- GREASE
$240.00
JPMORGAN CHASE BANK
FASTENAL -PARTS
$6.92
JPMORGAN CHASE BANK
GCSAA -MEMB FEE
$400.00
JPMORGAN CHASE BANK
GREENSIDE- SPRIGS
$6,000.00
JPMORGAN CHASE BANK
IBT -PARTS
$28,98
JPMORGAN CHASE BANK
KANSAS GOLF- BEDKNIVES
$164.65
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$18.53
JPMORGAN CHASE BANK
MAXWELL -FLAHS
$17.52
JPMORGAN CHASE BANK
MAXWELL -TOOLS
$43.50
JPMORGAN CHASE BANK
OREILLY- BATTERY
$106.28
JPMORGAN CHASE BANK
OREILLY- GREASE
$5.49
JPMORGAN CHASE BANK
OREILLY -OIL
$18,92
JPMORGAN CHASE BANK
OREILLY -PARTS
$143.49
JPMORGAN CHASE BANK
PROF TURF -PARTS
$215.76
JPMORGAN CHASE BANK
PROF TURF -TAIL LIGHTS
$645.93
JPMORGAN CHASE BANK
QUALITY -TURF TIRE
$69.00
JPMORGAN CHASE BANK
SITEONE- GRASSES
$67.96
JPMORGAN CHASE BANK
STANDARD SPLY - BLADES
$399.92
JPMORGAN CHASE BANK
STANDARD SPLY -PARTS
$51.56
JPMORGAN CHASE BANK
TIMMONS -FUEL
$2,484.83
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS
$41.40
THE HUNTINGTON NATIONAL BANK
MAINT CART LEASE
$2,320.00
UNIFIRST HOLDINGS LP
ENV CHARGE
$33.00
UNIFIRST HOLDINGS LP
JANITORIAL
$57.00
UNIFIRST HOLDINGS LP
SHOP TOWEL SERVICE
$76.86
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$37.61
VERIZON WIRELESS
WIRELESS
$80.02
COURSE MAINT -Total
$30,211.90
JPMORGAN CHASE BANK
SYSCO- SUPPLIES
$304.18
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$45.85
FOOD & BEV - Total
$350.03
AT &T
LONG DISTANCE PHONE
$8.74
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$241.88
JPMORGAN CHASE BANK
HOME DEPOT- BLINDS
$244.88
JPMORGAN CHASE BANK
LOWES- MATERIALS
$48.04
i
Claims List - 8/17/2021
Fund Vendor Name
Payable Description
Payment
Amount
55 OPGA JPMORGAN CHASE BANK
OFFICE DEPOT -DESK
$189.99
JPMORGAN CHASE BANK
OK ABLE -LIC FEE
$60.00
JPMORGAN CHASE BANK
OK ABLE -LICE FEE
$30.00
JPMORGAN CHASE BANK
OK GOV -LIC FEE
$14.04
JPMORGAN CHASE BANK
PGA OF -DUES
$486.00
JPMORGAN CHASE BANK
PLATINUM -ALARM MONITO
$50.00
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$6.65
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS
$198.71
GOLFADMIN -Total
WALMART -FOOD
$1,578.93
JPMORGAN CHASE BANK
EASY PICKER - REFUND
($31.20)
JPMORGAN CHASE BANK
EASY PICKER- REPAIRS
$421.32
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$19.98
GOLFSHOP -Total
$410.10
CALLAWAY GOLF SALES COMPANY
MERCHANDISE
$1,321.44
JPMORGAN CHASE BANK
ACUSHNET- MERCHANDISE
$36.95
JPMORGAN CHASE BANK
AHEAD- MERCHANDISE
$298.54
JPMORGAN CHASE BANK
COBRA PUMA - MERCHANDIS
$81.84
JPMORGAN CHASE BANK
LUXOTTICA- MERCHANDISE
$367.47
JPMORGAN CHASE BANK
PEPSI - BEVERAGES
$385.15
JPMORGAN CHASE BANK
SAMS -FOOD
$314.78
JPMORGAN CHASE BANK
SYSCO -FOOD
$247,91
JPMORGAN CHASE BANK
WALMART -FOOD
$69.58
OPGA -Total $3,123.66
JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $475.68
JPMORGAN CHASE BANK LOWES- MATERIALS $355.80
PRO SHOP RENOVATION -Total $831.48
OPGA -Total $36,506.10
OPGA Grand Total $36,506.10
2
TO: The Honorable Chair and Trustees
Owasso Public Golf Authority (OPGA)
FROM: Corey Burd
Director of Golf
SUBJECT: Resolution 2021 -02, Bailey Ranch Golf Course Rate Increase
DATE: August 12, 2021
BACKGROUND:
On January 19, 2021, the Owasso Public Golf Authority (OPGA) Trustees approved a greens
renovation and irrigation system in the amount of $803,377. That investment, among others, has
and will continue to greatly improve the quality and consistency of course conditions and add
value to the golf experience.
Rates at Bailey Ranch Golf Course rank lower with all the comparable facilities. The course has
not had an increase since 2016.
To increase and improve our financial responsibility, staff is recommending a rate increase to
green fees and membership dues. The proposed increases are justified by course improvements
and will assist in offsetting rising operation costs.
PROPOSED RATE INCREASE:
Proposed Resolution 2021 -02 has been drafted with the new rates and the discontinued rates to
become effective September 3, 2021.
GREEN FEES
Regular 18 Holes
Twilight (after 3 pm)
Super Twilight (after5 pm)
Senior
MEMBERSHIP
Individual
Week Day (Mon. — Thur.)
Seasonal (discontinued)
Family
Corporate (discontinued)
EMPLOYEE
Regular 18 Holes
Twilight (after 3 pm)
Super Twilight (after 5 pm)
Cart Fee
SPECIALS
Juniors
Complementary Rounds
EXISTING RATE
$30
$17
$12
$13
EXISTING RATE
$165
$120
$210
$210
$220
EXISTING RATE
$15
$10
$5
$10
EXISTING RATE
$11
Director Approval
INCREASE
$5
$5
$5
$5
INCREASE
$14
$15
N/A
$29
N/A
INCREASE
N/A
N/A
N/A
N/A
INCREASE
$4
N/A
NEW RATE
$35
$22
$17
$18
NEW RATE
$179
$135
DISCONTINUED
$239
DISCONTINUED
NEW RATE
N/A
N/A
N/A
N/A
NEW RATE
$15
N/A
CARTS
Regular 18 Holes
Twilight (after 3 pm)
Super Twilight (after 5 pm)
Senior
RECOMMENDATION:
EXISTING RATE
$15
$13
$13
$12
Staff recommends approval of Resolution 2021 -02.
ATTACHMENT:
Resolution 2021 -02
INCREASE
N/A
N/A
N/A
N/A
NEW RATE
N/A
N/A
N/A
N/A
OWASSO PUBLIC GOLF AUTHORITY
RESOLUTION 2021 -02
A RESOLUTION OF THE OWASSO PUBLIC GOLF AUTHORITY AMENDING RATES AND
FEES TO BE CHARGED AT BAILEY RANCH GOLF CLUB AND ESTABLISHING AN EFFECTIVE
DATE
NOW THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC GOLF AUTHORITY THAT:
SECTION ONE:
From and after the effective date as hereinaft er set forth, the following rates charged by the Owasso
Public Golf Authority at Bailey Ranch Golf Club are hereby amended to be as follows, to wit:
GREEN FEES -includes tax
Regular 18 Holes
Twilight (after 3 pm)
Super Twilight (after 5 pm)
Senior
Individual
Week Day (Mon. - Thur.)
Family
SPECIALS -includes tax
Juniors
Complementary Rounds
RATE
$35
$22
$17
$18
$179
$135
$239
RATE
$15
Director Approval
CARTS - includes tax
RATE
Regular 18 Holes
$15
Twilight (after3 pm)
$13
Super Twilight (after 5)
$13
Senior
$12
EMPLOYEE - includes tax
RATE
Regular 18 Holes
$15
Twilight (after 3 pm)
$10
Super Twilight (after 5pm)
$5
Cart Fee
$10
SECTION TWO:
From and after the effective date of as hereinafter set forth, the following rates will no longer be
charged by the Owasso Public Golf Authority at Bailey Ranch Golf Club, to wit:
MEMBERSHIP - includes tax RATE
Seasonal (5 months) discontinued
Corporate discontinued
SECTION THREE:
The rates hereby adopted shall become effective on the 3rd day of September, 2021,
PASSED AND APPROVED this 17th day of August, 2021.
Bill Bush, Mayor
ATTEST:
Juliann M. Stevens, City Clerk
APPROVED AS TO FORM:
Beth Anne Childs, Acting City Attorney
Department
600 Golf Shop Operations
605 Cart Operations
610 Golf Course Operations
670 Food & Beverage
690 General & Administration
OWASSO PUBLIC GOLF AUTHORITY
PAYROLLPAYMENTREPORT
PAY PERIOD ENDING DATE 07131/21
Payroll Expenses
4,742.29
1,092.25
16,218.75
1,932.92
3,644.04
Total Expenses
8,372.51
1,219.51
23,813.59
3,520.98
5,323.31
FUND TOTAL 27,630.25 42,249.90
CITY OF OWASSO
OWASSO PUBLIC GOLF AUTHORITY
FISCAL YEAR 2020 -2021
Budgetary Basis
Statement of Revenues & Expenses
As of July 31, 2021
NONOPERATING REVENUES (EXPENSES):
Transfer from General
Transfer from OPWA
Other revenues /(expenses)
TOTAL NONOPERATING REVENUES (EXPENSES)
NET INCOME (LOSS)
ENCUMBRANCES OUTSTANDING
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
$ 224,024 $ 224,024 $ 1,040,000 21.54%
- - 0.00%
1 1 -
7 224,025 $ 224,025 $ 1,040,000 21.54%
$ 121,101 $ 121,101 $ 394
$ (122,312)
1,211 1,211
$ $ 1,605
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
OPERATING REVENUES:
Golf shop fees
$
6,454
$
6,454
$
422,851
1.53%
Cart Rental
-
118,034
0.00%
Food & beverage
2,514
2,514
99,279
2.53%
COS -- food & beverage 9
(1,851)
(1,851)
(48,891)
3.79%
Merchandise sales
6,495
6,495
123,567
5.26%
COS -- merchandise
(5,366)
(5,366)
(85,732)
6.26%
TOTAL OPERATING REVENUES
$
8,246
$
8,246
$
629,108
1.31%
OPERATING EXPENSES:
Golf Shop
(17,215)
(17,215)
$
(278,167)
6.19%
Cart Operations P
(5,718)
(5,718)
(126,738)
4.51%
Golf Course Maintenance
(55,131)
(55,131)
(852,523)
6.47%
Food & Beverage
(7,625)
(7,625)
(146,394)
5.21%
Golf Administration
(25,481)
(25,481)
(264,892)
9.62%
Capital Outlay Bridge Renovation
Capital Outlay Greens Replacement
TOTAL OPERATING EXPENSES
$
(111,170)
$
(111,170)
$
(1,668,714)
6.66%
OPERATING REVENUES OVER (UNDER) EXPENDITURES
$
(102,924)
$
(102,924)
$
(1,039,606)
NONOPERATING REVENUES (EXPENSES):
Transfer from General
Transfer from OPWA
Other revenues /(expenses)
TOTAL NONOPERATING REVENUES (EXPENSES)
NET INCOME (LOSS)
ENCUMBRANCES OUTSTANDING
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
$ 224,024 $ 224,024 $ 1,040,000 21.54%
- - 0.00%
1 1 -
7 224,025 $ 224,025 $ 1,040,000 21.54%
$ 121,101 $ 121,101 $ 394
$ (122,312)
1,211 1,211
$ $ 1,605