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Home My WebLink About2021.08.17_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, August 17, 2021 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. 1. Call to Order Chair Bill Bush 2. Roll Call AGENDA RECEIVED AUG 12 2021 City Clerk's Office 3. Consideration and other appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - August 3, 2021, and August 10, 2021, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date July 31, 2021 • Monthly Budget Status Report - July 2021 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 11, 2020, and the Agenda posted at City Hall, 200 South Main Street, at 6:00 pm on Thursday, August 12, 2021. Chris Ga sett, Deputy City Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 -376 -1502 or by email to istevens@cityofowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING Tuesday, August 3, 2021 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, August 3, 2021, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, July 30, 2021. 1. Call to Order Chair Bill Bush called the meeting to order at 7:27 pm 2. Roll Call Present Absent Chair- Bill Bush None Vice Chair- Kelly Lewis Trustee - Alvin Fruga Trustee - Doug Bonebrake Trustee - Lyndell Dunn A quorum was declared present. Staff: Authority Manager - Warren Lehr Acting Authority Attorney - Beth Anne Childs 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes- July 20, 2021, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda, as presented with claims totaling $942,423.14. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date July 17, 2021 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Works Authority August 3, 2021 Page 2 9. Adjournment Ms. Lewis moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:28 pm. Bill Bush, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, August 10, 2021 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, August 10, 2021, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, August 6, 2021. 1. Call to Order /Roll Call Vice Mayor /Vice Chair Kelly Lewis called the meeting to order at 6:00 pm. Present Absent Vice Mayor /Vice Chair- Kelly Lewis Mayor /Chair- Bill Bush Councilor /Trustee -Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. 2. Discussion relating to Community Development Items A. Request for a Planned Unit Development (OPUD 21 -02) and Rezoning (OZ 21 -05) - 33.97 acres located at the southeast corner of the East 961h Street North and North Garnett Road intersection B. Request to vacate two (2) drainage easements located in the Garrett Creek Center Phase II development, south of East 1 16 +h Street North, on the west side of North 135th East Avenue Alexa Beemer presented items A and B and discussion was held. It was further explained these items will be placed on the August 17, 2021, City Council agenda for consideration and action. 3. Discussion relating to proposed project sites for the annual street rehabilitation program Roger Stevens presented the item and discussion was held. It was further explained this item will be placed on the August 17, 2021, City Council agenda for consideration and action. 4. Discussion relating a proposed amendment to the list of projects eligible for funding from the Capital Improvements Fund to include East 76th Street North and US 169 Bridge /Interchange improvements Teresa Willson and Roger Stevens presented the item and discussion was held. It was further explained the required public hearing will take place during the August 17, 2021, City Council meeting. 5. Discussion relating to City Manager items A. Monthly sales tax report B. City Manager report Warren Lehr introduced Linda Jones to present item A, and discussion was held. Mr. Lehr reported on various City events to include staff monitoring of the COVID pandemic. Mr. Lehr announced the arrival of Fahren, a service therapy dog, currently in training with the Fire Department, and Owasso Day at Tulsa Driller's Stadium to be held August 20, 2021. 6. City Councilor /Trustee comments and inquiries Councilor Bonebrake commented on the Police Department's traffic control efforts as school is now back in session. Owasso City Council, OPWA & OPGA August 10, 2021 Page 2 7. Adjournment The meeting adjourned at 7:15 pm. Kelly Lewis, Vice Mayor /Vice Chair Juliann M. Stevens, City Clerk Fund 61 OPWA Claims List - 8/17/2021 Vendor Name BLUE ENERGY FUELS LLC CITY GARAGE FLEETCOR TECHNOLOGIES JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK ONEOK INC OKLAHOMA NATURAL GAS UNIFIRST HOLDINGS LP Payable Description Payment Amount CNG FUEL PURCHASED JULY 2 $101.69 CITY GARAGE OVERHEAD $195.17 CHAR $27024 FUELMAN EXPENSES JULY 202 $441.72 HOME DEPOT- SUPPLIES $162.67 OFFICE DEPOT - SUPPLIES $244.42 OWASSO CHAMBER -FEE $20.00 NATURAL GAS $99.60 UNIFORM SERVICES $78.96 OPWA ADMINISTRATION -Total $1,344.43 CITY GARAGE CITY GARAGE OVERHEAD $27024 CITY GARAGE CHAR $4,29925 CITY GARAGE JULY 2021 CITY GARAGE PAR $312.61 JPMORGAN CHASE BANK SEMI TRUCK -WASH $130.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $36.70 RECYCLE CENTER -Total $749.75 BLUE ENERGY FUELS LLC CNG FUEL PURCHASED JULY 2 $1,562.77 CITY GARAGE CITY GARAGE OVERHEAD $4,29925 UTILITY BILLING -Total CHAR $3,074.62 CITY GARAGE JULY 2021 CITY GARAGE PAR $594.42 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES JULY 202 $5,716.80 JPMORGAN CHASE BANK AMAZON -CASE $85.73 UNIFIRST HOLDINGS LP UNIFORM SERVICES $144.36 VERIZON WIRELESS WIRELESS $515.34 REFUSE COLLECTIONS -Total $12,918.67 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $3,074.62 INC UTILITY BILLING -Total $3,074.62 BLUE ENERGY FUELS LLC CNG FUEL PURCHASED JULY 2 $101.84 CITY GARAGE CITY GARAGE OVERHEAD $1,580.92 CHAR CITY GARAGE JULY 2021 CITY GARAGE PAR $678.19 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES JULY 202 $724.02 JPMORGAN CHASE BANK ATWOODS -AC $699.99 JPMORGAN CHASE BANK ATWOODS- REFUND ($9.00) JPMORGAN CHASE BANK ATWOODS- SUPPLIES $87,97 JPMORGAN CHASE BANK BROWN FARMS -SOD $465.00 JPMORGAN CHASE BANK BUMP213UMP- SUPPLIES $46.00 JPMORGAN CHASE BANK DEQ -RENEW FEE $184.00 JPMORGAN CHASE BANK INTERSTATE - BATTERY $41.60 JPMORGAN CHASE BANK LOWES- ADHESIVE $104.52 JPMORGAN CHASE BANK NSC- SUPPLIES $378.75 JPMORGAN CHASE BANK RED WING -BOOTS $143.99 1 Claims List - 8/17/2021 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK TIMMONS -FUEL $346.53 JPMORGAN CHASE BANK UNITED RENTAL -HOSES $460.00 OMEGA RAIL MANAGEMENT, INC. SEWER ROW - AGREEMENT 520 $339.91 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS $224.79 UNIFIRST HOLDINGS LP UNIFORM SERVICES $103.82 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $718.40 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $188.03 VERIZON WIRELESS WIRELESS $80.02 WASTEWATER COLLECTIONS -Total $7,689.29 BLUE ENERGY FUELS LLC CNG FUEL PURCHASED JULY 2 $7.57 CITY GARAGE CITY GARAGE OVERHEAD $1,364.67 CHAR CITY GARAGE JULY 2021 CITY GARAGE PAR $3.76 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES JULY 202 $631.02 JAMES A. OZBUN INSTALLATION $125.00 JPMORGAN CHASE BANK ALLMAX- SUPPORT $960.00 JPMORGAN CHASE BANK ATWOODS -PUMP $59.99 JPMORGAN CHASE BANK BA ELECTRIC - STARTER $1,239.57 JPMORGAN CHASE BANK BA ELECTRIC -WIRE $69.04 JPMORGAN CHASE BANK BUMP2BUMP -TOOLS $18.99 JPMORGAN CHASE BANK CORE &MAIN -PARTS $196.74 JPMORGAN CHASE BANK DEQ -CERT FEE $92.00 JPMORGAN CHASE BANK DEQ -LIC RENEW $138.00 JPMORGAN CHASE BANK FASTENAL -PARTS $5.34 JPMORGAN CHASE BANK GRAINGER- GREASE $66.70 JPMORGAN CHASE BANK GREEN CO- TESTING $95.00 JPMORGAN CHASE BANK LAWSON- GLOVES $628.10 JPMORGAN CHASE BANK LOWES -PIPE $1.43 JPMORGAN CHASE BANK NCL- FILTERS $449.09 JPMORGAN CHASE BANK NSC- SENSOR $267.19 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $28.52 JPMORGAN CHASE BANK ROYAL FILTER - FILTERS $1,303.19 JPMORGAN CHASE BANK WALMART -WATER $10.20 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REM $20,153.75 UNIFIRST HOLDINGS LP UNIFORM SERVICES $116.78 VERIZON WIRELESS WIRELESS $80.02 WASTEWATER TREATMENT -Total $28,111.66 BLUE ENERGY FUELS LLC CNG FUEL PURCHASED JULY 2 $64.52 CITY GARAGE CITY GARAGE OVERHEAD $1,766.25 CHAR CITY GARAGE JULY 2021 CITY GARAGE PAR $386.45 CITY OF TULSA UTILITIES WATER $400,000.00 2 Claims List - 8/17/2021 Fund Vendor Name Payable Description Payment Amount 61 OPWA FLEETCOR TECHNOLOGIES FUELMAN EXPENSES JULY 202 $1,314.35 JPMORGAN CHASE BANK ANCHOR - SUPPLIES $33.60 JPMORGAN CHASE BANK ATWOODS -BLUE DEF $41.94 JPMORGAN CHASE BANK CDW- LAPTOP MOUNT $241.28 JPMORGAN CHASE BANK LOWES -HOSE $28.96 JPMORGAN CHASE BANK LOWES -PARTS $31.89 JPMORGAN CHASE BANK LOWES -TOOLS $27.75 JPMORGAN CHASE BANK RED WING -BOOTS $139.49 JPMORGAN CHASE BANK TIMMONS -FUEL $346.52 JPMORGAN CHASE BANK UTILITY SPLY -FLAGS $110.00 JPMORGAN CHASE BANK UTILITY SPLY -METER $808.44 UNIFIRST HOLDINGS LP UNIFORM SERVICES $147.02 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRI $30.60 WATER -Total $405,519.06 CROSSLAND HEAVY CONTRACTORS WWTP UPGRADE -LS $518,146.57 EXPANSION GREELEY & HANSEN LLC LBX 619776 INSPECTION SERVICES $29,943.03 WWTP UPGRADE -Total $548,089.60 OPWA -Total $1,007,497.08 OPWA Grand Total $1,007,497.08 3 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 07131121 Department Payroll Expenses Total Expenses 400 OPWA Administration 16,243.27 24,546.92 405 Utility Billing 7,018.40 12,350.94 420 Water 16,847.40 28,065.44 450 Wastewater 15,994.43 24,700.62 455 Wastewater Collection 13,008.17 23,295.87 480 Refuse 13,898.10 24,763.51 485 Recycle Center 3,355.20 5,469.82 FUND TOTAL 86,364.97 143,193.12 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2021.2022 Budgetary Basis Statement of Revenues & Expenses As of July 31, 2021 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water $ 726,991 $ 728,991 $ 7,341,475 9.93% Wastewater 463,730 463,730 5,387,234 8.61% Refuse & recycle 229,596 229,596 2,550,340 9.00% Other Utility fees 15,655 15,655 280,659 5.58% TOTAL OPERATING REVENUES $ 1,437,972 $ 1,437,972 $ 15,559,708 9.24% OPERATING EXPENSES: OPWA administration $ (77,784) $ (77,784) $ (2,161,292) 3.6091 Utility Billing (36,235) (36,235) (493,126) 7.35% Water (79,506) (79,506) (4,558,917) 1.74% Wastewater (115,533) (115,533) (9,191,125) 1.26% Refuse & Recycle (77,683) (77,683) (1,974,224) 3.93% Debt payments (225,595) (225,595) (5,222,200) 4.32% TOTAL OPERATING EXPENSES $ (612,336) $ (612,336) $ (23,600,884) 2.59% OPERATING REVENUES OVER /(UNDER) EXPENDITURES $ 825,636 $ 825,636 $ (8,041,176) NONOPERATING REVENUES (EXPENSES): Interest $ 2,227 $ 2,227 $ 27,670 8.05% Other revenues /(expenses) 3,755 3,755 24,838 15.127. TIF revenues /(expenses) 47,413 47,413 (205,852) - 23.03% Transfers in - - 3,042,000 0.00% Transfers out _ _ - 000% TOTAL NONOPERATING REVENUES (EXPENSES) $ 53,395 $ 53,395 $ 2,888,656 LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt $ 1,431,985 $ 1,431,985 $ 7,100,000 Expenditures of long -term debt (69,719) (69,719) - TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES $ 1,362,266 $ 1,362,266 $ 7,100,000 NET INCOME (LOSS) $ 2,241,297 $ 2,241,297 $ 1,947,480 ENCUMBRANCES OUTSTANDING $ (29,884,322) BOND PROCEEDS RECEIVABLE $ 26,451,864 FUND BALANCE (Budgetary Basis) Beginning Balance 5,378,682 5,378,682 Ending Balance $ 4,187,521 $ 7,326,162