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Home My WebLink About2021.09.21_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, September 21, 2021 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or fabling, AGENDA RECEIVED 1. Call to Order SEP 17 2021 Chair Bill Bush 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - September 7, 2021, and September 14, 2021, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report- Pay Period Ending Date September 11, 2021 • Monthly Budget Status Report - August 2021 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 11, 2020 and the Agenda posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, September 17, 2021. L411ln M. S City Clerk The City of Owasso encourages citizen participation. To request on accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cifvofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING Tuesday, September 7, 2021 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, September 7, 2021, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Thursday, September 2, 2021. 1. Call to Order Chair Bill Bush called the meeting to order at 7:33 pm 2. Roll Call Present Absent Chair- Bill Bush None Vice Chair - Kelly Lewis Trustee - Alvin Fruga Trustee - Doug Bonebrake Trustee - Lyndell Dunn A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -August 17, 2021, Regular Meeting B. Approve claims Ms. Lewis moved, seconded by Mr. Dunn to approve the Consent Agenda, as presented with claims totaling $54,716.39. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date August 14, 2021, and August 28, 2021 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority September 7, 2021 Page 2 9. Adjournment Mr. Bonebrake moved, seconded by Mr. Fruga to adjourn the meeting. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:34 pm. Bill Bush, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, September 14, 2021 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, September 14, 2021, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 6:00 pm on Friday, September 10, 2021. 1. Call to Order /Roll Call Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Absent Mayor /Chair - Bill Bush None Vice Mayor /Vice Chair- Kelly Lewis Councilor /Trustee -Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. 2. Discussion relating to Community Development items A. Request for annexation (OA 21 -04) and rezoning (OZ 21 -06) - approximately 3.27 acres located at 12600 East 116th Street North from Agricultural - Residential (AG -R) to Commercial Shopping (CS) B. Request for a final plat - Abbott Farms III, approximately 1 1.64 acres located east of the northeast corner of East 106th Street North and North Mingo Road Alexa Beemer presented items A and B and discussion was held. It was further explained these items would be placed on the September 21, 2021, City Council agenda for consideration and action. 3. Discussion relating to City Manager items A. Monthly sales tax report B. City Manager report Warren Lehr introduced Linda Jones to present item A, and discussion was held. Mr. Lehr reported on staff preparation following the President's executive order related to COVID, and announced that Ascension St. John Owasso is holding a recognition event at their locations to honor health care workers and first responders. 4. City Councilor /Trustee comments and inquiries Mr. Bush commented on the National Guard fly -over before the Ascension St. John Owasso event. Mr. Bonebrake commented on the Bailey Ranch Golf Course renovation project. 5. Adjournment The meeting adjourned at 6:20 pm. Bill Bush, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 9/21/2021 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $69.98 JPMORGAN CHASE BANK WALMART- REPAIRS $29.85 O'REILLY AUTOMOTIVE INC PARTS $357.52 CART OPERATIONS -Total $477.35 AEP /PSO ELECTRIC USE $1,923.70 BROWN FARMS LLC SOD $940.00 CITY GARAGE CITY GARAGE LABOR OH CHG $67.58 HOLLIDAY SAND & GRAVEL CO SAND $1,054,91 JPMORGAN CHASE BANK AMAZON- EASELS $49,77 JPMORGAN CHASE BANK AMAZON -STOP SIGNS $44.91 JPMORGAN CHASE BANK BWI- FERTILIZER $11,032.92 JPMORGAN CHASE BANK BWI- HERBICIDE $7,423.00 JPMORGAN CHASE BANK CERTIFIED LAB - SUPPLIE $310.00 JPMORGAN CHASE BANK GRAINGER -KIT $242.44 JPMORGAN CHASE BANK KANSAS GOLF -HYD CYLIN $530.90 JPMORGAN CHASE BANK KANSAS GOLF -PARTS $182.34 JPMORGAN CHASE BANK KANSAS GOLF - ROLLERS $1,143.91 JPMORGAN CHASE BANK LOWES- DELIVERY $20.00 JPMORGAN CHASE BANK LOWES - LUMBER $783.85 JPMORGAN CHASE BANK LOWES -POSTS $112.18 JPMORGAN CHASE BANK MEETING EXPENSE $159.65 JPMORGAN CHASE BANK OREILLY -AIR FILTERS $50.07 JPMORGAN CHASE BANK OREILLY- ANTIFREEZE $34.83 JPMORGAN CHASE BANK OREILLY -MOTOR OIL $39.17 JPMORGAN CHASE BANK OREILLY -PARTS $54.72 JPMORGAN CHASE BANK OREILLY -SEAL $5.49 JPMORGAN CHASE BANK OREILLY- SUPPLIES $39.38 JPMORGAN CHASE BANK OREILLY -WIRE BRUSH $39.98 JPMORGAN CHASE BANK OREILLY -WIRE PROTECTO $29.50 JPMORGAN CHASE BANK OREILLY -WIRE WHEEL $39.98 JPMORGAN CHASE BANK P &K EQUIP -EDGER BLADE $143.40 JPMORGAN CHASE BANK P &K EQUIP -LIFT ARMS $1,740.22 JPMORGAN CHASE BANK P &K EQUIP- RETURN ($1,146.57) JPMORGAN CHASE BANK PROF TURF PRO - REBUILD $340.65 JPMORGAN CHASE BANK PROF TURF PRO - ROLLERS $835.26 JPMORGAN CHASE BANK QUALITY TIRE -TURF TIR $202.00 JPMORGAN CHASE BANK SPIIO- SENSORS $2,533.00 JPMORGAN CHASE BANK STANDARD SPLY- BLADES $71.91 JPMORGAN CHASE BANK STANDARD SPLY - FILTERS $374.59 MOHAWK MATERIALS SAND $915.50 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $41.37 RIVERVIEW SOD RANCH SOD $920.00 1 Claims List - 9/21/2021 Fund Vendor Name Payable Description Payment Amount 55 OPGA TIMMONS OIL COMPANY FUEL $2,701.41 UNIFIRST HOLDINGS LP ENV CHARGE $44.00 UNIFIRST HOLDINGS LP JANITORIAL $76.00 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $83.88 UNIFIRST HOLDINGS LP UNIFORM SERVICE $47.88 COURSE MAINT -Total $36,279.68 JPMORGAN CHASE BANK AMAZON -FOAM CUPS $222.00 JPMORGAN CHASE BANK AMAZON -LIDS $120.15 JPMORGAN CHASE BANK SAMS- SUPPLIES $73.16 JPMORGAN CHASE BANK SYSCO- REFUND ($76.02) JPMORGAN CHASE BANK SYSCO- SUPPLIES $826.90 JPMORGAN CHASE BANK WALMART- SUPPLIES $62.35 STEPHEN R GRINTER REPAIR $125.00 FOOD & BEV -Total $1,353.54 AEP /PSO ELECTRIC USE $1,467.53 AT &T LONG DISTANCE PHONE $10.15 AT &T LONG DISTANCE LONG DISTANCE PHONE $74.86 JPMORGAN CHASE BANK BILLER DIRECT - UNIFORM $134.18 JPMORGAN CHASE BANK COX -CABLE $103.48 JPMORGAN CHASE BANK GO DADDY- DOMAIN $19.17 JPMORGAN CHASE BANK JST INC- CLEANING $640.00 JPMORGAN CHASE BANK LOWES- REPAIR $13,64 JPMORGAN CHASE BANK MURPHY - SUPPLIES $30.00 JPMORGAN CHASE BANK MURPHY - SUPPLIES $505.59 JPMORGAN CHASE BANK TV PROS - REPAIR $704.62 JPMORGAN CHASE BANK UNIFIRST -RUG SERVICE $40.23 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $182.37 GOLFADMIN -Total $3,925.82 JPMORGAN CHASE BANK EASY PICKER -PART $438.64 JPMORGAN CHASE BANK OK GOLF- SERVICE $550.00 JPMORGAN CHASE BANK PGA OF AMER -DUES $692.00 JPMORGAN CHASE BANK SOUTH CNRTL- REFUND ($125.00) JPMORGAN CHASE BANK SOUTH CNTRAL - PRO /ASSI $500.00 GOLFSHOP -Total $2,055.64 BGR DAILY ACCT. REIMS PETTY CASH $339.95 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $3,906.03 JPMORGAN CHASE BANK BUSHNELL- MERCHANDISE $610.56 JPMORGAN CHASE BANK COBRA- MERCHANDISE $81.09 JPMORGAN CHASE BANK IMPERIAL - COFFEE $58.00 JPMORGAN CHASE BANK LUXOTTICA- MERCHANDISE $117.59 JPMORGAN CHASE BANK PEPSICO - BEVERAGES $363.88 2 Claims List - 9/21/2021 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK SAMS -FOOD $482.71 JPMORGAN CHASE BANK SYSCO -FOOD $558.12 JPMORGAN CHASE BANK TEXOMA - MERCHANDISE $166.83 JPMORGAN CHASE BANK WALMART -BEER $295.70 JPMORGAN CHASE BANK WALMART- BEVERAGES $7.74 OPGA -Total $6,988.20 JPMORGAN CHASE BANK CANVASWORLD- CANVASES $1,609.88 PRO SHOP RENOVATION - Total $1,609.88 OPGA -Total $52,690.11 OPGA Grand Total _ $52,690.11 R OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09/11/21 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 4,822.29 8,447.10 605 Cart Operations 1,874.50 2,092.91 610 Golf Course Operations 11,958.28 19,06104 670 Food & Beverage 2,797.99 4,478.31 690 General & Administration 3,644.04 5,323.31 FUND TOTAL 25,097.10 39,404.67 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2020 -2021 Budgetary Basis Statement of Revenues & Expenses As of August 31, 2021 OPERATING EXPENSES Golf Shop MONTH YEAR $ (278,167) PERCENT Cart Operations TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: (112,945) (168,076) (852,523) 19.72% Golf shop fees $ 16,750 $ 23,204 $ 422,851 5.49% Cart Rental - - 118,034 0.00% Food & beverage 2,058 4,572 99,279 4.61% COS -- food &beverage (1,425) (4,569) (48,891) 9.35% Merchandise sales 6,461 12,955 123,567 10.48% COS — merchandise (1,965) (5,014) (85,732) 5.85% TOTAL OPERATING REVENUES $ 21,878 $ 31,148 $ 629,108 4.95% OPERATING EXPENSES Golf Shop (17,247) (34,462) $ (278,167) 12.39% Cart Operations (8,297) (14,015) (126,738) 11.06% Golf Course Maintenance (112,945) (168,076) (852,523) 19.72% Food & Beverage (7,811) (15,436) (146,394) 10.54% Golf Administration (18,859) (44,340) (264,892) 16.74% Capital Outlay (831) (831) Capital Outlay Greens Replacement - - TOTAL OPERATING EXPENSES $ (165,991) $ (277,160) $ (1,668,714) 16.61% OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (246,012) $ (1,039,606) $ (144,112) NONOPERATING REVENUES (EXPENSES): Transfer from General Transfer from OPWA Other revenues /(expenses) TOTAL NONOPERATING REVENUES (EXPENSES) NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ 137,869 $ 361,894 $ 1,040,000 34.80% - - - 0.00% $ (117,094) 1,211 1,211 $ $ 1,605 34.80% 1 2 $ 137,870 $ 361,895 $ 1,040,000 $ (6,242) $ 115,883 $ 394 $ (117,094) 1,211 1,211 $ $ 1,605 34.80%