HomeMy WebLinkAbout2021.10.12_Worksession AgendaThis meeting is a work session for Council /Trustee discussion only.
There is no opportunity for public comments at work session.
PUBLIC NOTICE OF THE JOINT MEETING OF THE
OWASSO CITY COUNCIL
OWASSO PUBLIC WORKS AUTHORITY (OPWA)
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, October 12, 2021 - 6:00 PM
AGENDA
1. Call to Order
Mayor /Chair Bill Bush
2. Discussion relating to Finance Department Items
Linda Jones and Jennifer Newman
RECEIVED
OCT 08 202107
City Clerk's Office
A. Proposed FY 2020 -2021 Carryover Funds - General Fund, OPWA Fund, OPGA Fund
B. Proposed Budget Amendment -American Rescue Plan Act, COVID -19 Funds
3. Discussion relating to Community Development Items
Karl Fritschen
A. Request for an amendment to the Lissau Landing Plat and Deeds of Dedication, at
11610 North 1371h East Avenue, to clarify language related to water service utility
maintenance
B. Request for a Specific Use Permit (SUP 21 -05) - 1.49 acres located at 9155 North
Owasso Expressway (Caliber Collision)
C. Request for a final plat - Owasso Assisted Living Center, approximately 7.6 acres
located at the northwest intersection of East 116th Street North and North 1261h East
Avenue
4. Discussion relating to the proposed purchase of Data Collectors and Data Management
Software for automated water meter readings
Travis Blundell
S. Discussion relating to City /Authority Manager items
Warren Lehr
A. 2022 City Council Election for Ward 5
B. Monthly sales tax report
C. City Manager report
6. City Councilor /Trustee comments and inquiries
7. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 11, 2020, and
the Agenda posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, October 8, 2021.
(1b IVU-t &A&
I n,-M. Stevens, City Clerk
The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the
City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to
istevens@citvofowasso.com
TO: The Honorable Mayor and City Council
FROM: Jennifer Newman, Assistant Finance Director
SUBJECT: Supplemental Appropriation - Carryover Budgets
DATE: October 8, 2021
BACKGROUND:
Every year, at the June 30th fiscal year end, there are unspent budgets. While appropriations
were included in the FY 2021 Budget, the actual expenditure for all or part of open items will
occur during FY 2022.
Because the FY 2022 Budget was prepared prior to year -end, and before it was known whether
funds would be expended or not, the fund balances used to develop the budget were
projected as though all non -salary budgets would be expended by year -end. Therefore,
approval of carryover non -salary budgets does not reduce the estimated June 30, 2021, fund
balances.
In order to keep from having purchase orders open for multiple years, past practice of the City is
to close prior year purchase orders at the end of September and re- appropriate the funds in the
subsequent year, along with authorizing the City to re -issue the purchase orders in the new fiscal
year. Since Generally Accepted Accounting Principles (GAAP) do not recognize
encumbrances, closing out old encumbrances where goods and services have not been
received will enable budgetary financial statements to more closely align with audited GAAP
statements.
PROPOSED CARRYOVER:
Fund
FY 2022
Expenditure
Budget
Expenditure
Carryover
Requested
Revised FY 2022
Expenditure
Budget
Revenue
Carryover
General Fund
61,672,894.00
1,417,147.20
63,090,041.20
$ 84,175.62
Half-Penny Sales Tax Fire
2,021,420.00
64,895.00
2,086,315.00
Half-Penny Sales Tax Police
1,297,278.00
168,078.00
1,465,356.00
Half-Penny Sales Tax Streets
3,600,416.00
286,650.00
3,887,066.00
E -911
2,272,427.00
9,721.00
2,282,148.00
Hotel Tax
343,619.00
150,266.00
493,885.00
StormwaterManagement
2,263,627.00
871,629.00
3,135,256.00
City Garage
662,161.00
4,700.00
666,861.00
Self Insurance Funds
7,995,230.00
116,824.00
8,112,054.00
3,879.00
An item has been included on the October 12, 2021, Worksession agenda for additional
discussion. Staff anticipates a request for consideration and action relating to the carryover on
the October 19, 2021 City Council agenda.
TO:
FROM:
SUBJECT:
DATE:
The Honorable Chair and Trustees
Owasso Public Works Authority (OPWA)
Jennifer Newman, Assistant Finance Director
Supplemental Appropriation - Carryover Budget
October 8, 2021
BACKGROUND:
Every year, at the June 30th fiscal year end, there are unspent budgets. While appropriations
were included in the FY 2021 Budget, the actual expenditure for all or part of open items will
occur during FY 2022.
Because the FY 2022 budget was prepared prior to year -end, and before it was known whether
funds would be expended or not, the fund balance used to develop the OPWA Budget was
projected as though all non -salary budgets would be expended by year -end. Therefore,
approval of carryover non -salary budgets does not reduce the estimated June 30, 2021, fund
balance.
In order to keep from having purchase orders open for multiple years, past practice of the
Authority is to close prior year purchase orders at the end of September, and re- appropriate the
funds in the subsequent year, along with authorizing the Authority to re -issue the purchase orders
in the new fiscal year.
Since Generally Accepted Accounting Principles (GAAP) do not recognize encumbrances,
closing out old encumbrances where goods and services have not been received, will enable
the Authority's budgetary financial statements to more closely align with audited GAAP
statements.
PROPOSED CARRYOVER:
Previously authorized loan proceeds are expected to be transferred from the OPWA Fund to the
Capital Improvements Fund in FY 2022, as invoices are due. The FY 2021 Budget for loan
proceeds is recommended to be carried over and re- appropriated in FY 2022.
OPWA Department
FY 2022
Expenditure
Budget
Expenditure
Carryover
Requested Revised
FY 2022
Expenditure
Budget
Revenue
Carryover
OPWA Debt Proceeds
2,142,000
$ 2,142,000
$ 23,621,072
OPWA Administration
2,161,292
2,161,292
Utility Billing
493,126
2,328
495,454
Water
4,558,917
41,644
4,600,561
Wastewater Treat ment
1,406,542
20,574,733
21,981,275
Wastewater Collections
7,784,583
6,339,169
14,123,752
Refuse
1,262,038
85,949
1,347,987
Recycle
712,186
39,095
751,281
Redbud TIF
588;363
180,789
769,152
Debt Services Exp
8,204,765
8,204,765
Transfers to Vision Recapture
Debt Proceeds
21100,000
2,100,000
Transfers Out Sales Tax
4,086,647
4,086,647
Transfer to CIP Debt Proceeds
6,674,320
6,674,320
6,674,320
Total Carryover Requested
$ 35,500,459
$ 33,938,026
$ 69,438,485
$30,295,392
Carryover Budgets
Page 2
An item has been included on the October 12, 2021, Worksession agenda for additional
discussion. Staff anticipates a request for consideration and action relating to the carryover
on the October 19, 2021 OPWA agenda.
TO: The Honorable Chair and Trustees
Owasso Public Golf Authority (OPGA)
FROM: Jennifer Newman, Assistant Finance Director
SUBJECT: Supplemental Appropriation - Carryover Budget
DATE: October 8, 2021
BACKGROUND:
Every year, at the June 30th fiscal year end, there is unspent budget. While appropriations were
included in the FY 2021 Budget, the actual expenditure for all or part of open items will occur
during FY 2022.
Because the FY 2022 Budget was prepared prior to year -end, and before it was known whether
funds would be expended or not, the fund balance used to develop the OPGA Budget was
projected as though all non -salary budgets would be expended by year -end. Therefore,
approval of carryover non -salary budgets does not reduce the estimated June 30, 2021, fund
balance.
In order to keep from having purchase orders open for multiple years, past practice of the
Authority is to close prior year purchase orders at the end of September and re- appropriate the
funds in the subsequent year, along with authorizing the Authority to re -issue the purchase orders
in the new fiscal year. Since Generally Accepted Accounting Principles (GAAP) do not
recognize encumbrances, closing out old encumbrances where goods and services have not
been received will enable budgetary financial statements to more closely align with audited
GAAP statements.
PROPOSED CARRYOVER:
An item has been included on the October 12, 2021, Worksession agenda for additional
discussion. Staff anticipates a request for consideration and action relating to the carryover on
the October 19, 2021 OPGA agenda.
FY 2022
Expenditure
Requested Revised
Revenue
Fund
Expenditure Budget
Carryover
FY 2022 Expenditure udgej
Carryover
OPGA
1,668,714
$31,446
$1,700,160
An item has been included on the October 12, 2021, Worksession agenda for additional
discussion. Staff anticipates a request for consideration and action relating to the carryover on
the October 19, 2021 OPGA agenda.
TO: The Honorable Mayor and City Council
FROM: Linda Jones, Finance Director
SUBJECT: Acceptance of American Rescue Plan Act (ARPA), COVID -19 funds
DATE: October 8, 2021
BACKGROUND:
The City is expecting to receive up to $6,454,737 from the Federal Government in ARPA, COVID-
19 funds.
As a recipient of Local Fiscal Recovery Funds, the City will be required to use the awarded funds
for projects and investments that fit into one of the following categories:
1. To make necessary investments in water, sewer, or broadband infrastructure;
2. To respond to the COVID-19 public health emergency or its negative economic impacts;
3. To respond to workers performing essential work during the COVID -19 public health
emergency providing premium pay to such eligible workers of the recipient, or by
providing grants to eligible employers that have eligible workers who performed essential
work; and
4. For the provision of government services, to the extent of the reduction in revenue of
such is due to the COVID -19 public health emergency, relative to revenues collected in
the most recent fiscal year of the recipient prior to the emergency.
As reported to City Council in the December 31, 2020, utility rate study, the following major water
and sewer capital projects are needed within the next five years:
• Coffee Creek Lift Station and Force Main Improvements
• l 17th Street Force Main Improvements
• Rehabilitation of Elm Creek Concrete Line
• Ranch Creek Interceptor Upgrade from East 96 +h Street North to East 116th Street
North
• Wastewater Treatment Plant and Main Plant Lift Station Expansion Project
These projects would be eligible for expenditure under the ARPA program. The FY 2021 -2022
Budget includes $3 million for first -year ARPA funds. In order to expend the additional ARPA
COVID -19 funds awarded of $3,454,737, a General Fund budget amendment is needed to
transfer the total awarded grant funds to the Owasso Public Works Authority for expenditure on
eligible water and sewer projects.
A City Council action item is planned for October 19, 2021.
TO: The Honorable Mayor and City Council
FROM: Karl A. Fritschen AICP, RLA
Planning Manager
SUBJECT: Amendment of Lissau Landing Plat and Deeds of Dedication
DATE: October 8, 2021
BACKGROUND:
On March 16, 2021, the City Council approved a Final Plat for Lissau Landing located at 11610
North 137th East Avenue, containing approximately 11.48 acres. On September 20, 2021, staff
was advised of language on the Deeds of Dedication page of the Lissau Landing Plat (Warren
Clinic) that needs to be stricken to eliminate potential ambiguity with regard to waterline
maintenance. The language is unclear in Section I, Paragraph C. in terms of who is responsible
for maintaining water lines. In some sentences, the language reads Washington County Rural #3
and in others, the City of Owasso.
The water service to this development is provided by Washington County Rural #3, so any
references to maintenance should not include the City of Owasso. Washington County Rural
Water District #3 has requested language in the Deeds of Dedication of the Plat of Lissau
Landing be stricken to eliminate potential ambiguity with regard to waterline maintenance.
FUTURE ACTION:
In order to resolve this matter, staff is requesting City Council consideration to execute an
amendment to the plat and deed of dedication of Lissau Landing as recorded in the Tulsa
County Clerk's office on May 7, 2021, as Plat No. 6970.
An item has been placed on the October 12, 2021, Worksession agenda for discussion.
ATTACHMENT:
Amendment instrument
AMENDMENT OF PLAT AND DEED OF DEDICATION OF
LISSAU LANDING
[PLAT NO. 69701
THIS AMENDMENT OF PLAT AND DEED OF DEDICATION OF LISSAU
LANDING ( "Amendment ") is entered into and is effective this day of August, 2021.
RECITALS:
A. The Plat and Deed of Dedication of LISSAU LANDING was recorded in the office
of the Tulsa County Clerk on May 7, 2021 as Plat No. 6970 (the "Subdivision ").
B. WPBC — OWASSO #1, LLC, Charney Properties, Inc., Kourtis Property
Management, Inc., Simmons Property Management, Inc., and The Imprimis Group, Inc. are the
owners of all of the real property comprising the Subdivision, more particularly described as Lot
One (1), Block One (1), LISSAU LANDING, a Subdivision in the City of Owasso, Tulsa County,
Oklahoma, as evidenced by the Ownership Report attached hereto as Exhibit "A ".
C. Section I.C. Water, Sanitary Sewer, and Storm Sewer Service provides that the City
of Owasso and its successors shall be responsible for the maintenance of public water systems,
restricted water lines and water mains in the utility easements with the Subdivision; and said
Section I.C. conflicts with Section I.L. Washington County RWD No. 3 which provides that
Washington County Rural Water District No. 3 shall be responsible for the maintenance of the
public water mains and underground water facilities.
D. Pursuant to Section II.C. Amendment, the Plat and Deed of Dedication may be
amended by the owners of the lot of the Subdivision with the approval of the City of Owasso.
E. It is in the best interest of the owners of the lot in the Subdivision to amend the Plat
and Deed of Dedication for the Subdivision to clarify that Washington County Rural Water District
No. 3 is responsible for the maintenance of public water mains and its underground facilities and
not the City of Owasso or its successors.
AMENDMENT:
NOW, THEREFORE, the undersigned, being the owners of the lot in the Subdivision,
agree as follows:
1. Section I.C. Water, Sanitary Sewer, and Storm Sewer Service is hereby deleted in
its entirety and replaced with the following:
Page I
C. SANITARY SEWER AND STORM SEWER SERVICE
THE OWNER OF ANY LOT SHALL BE RESPONSIBLE FOR THE PROTECTION
OF THE PUBLIC SANITARY SEWER MAINS AND STORM SEWERS LOCATED
ON THE OWNER'S LOT.
2. WITHIN UTILITY EASEMENTS, RESTRICTED SANITARY SEWER, STORM
SEWER AND DRAINAGE EASEMENTS DEPICTED ON THE ACCOMPANYING
PLAT, THE ALTERATION OF GRADE FROM THE CONTOURS EXISTING
UPON THE COMPLETION OF THE INSTALLATION OF A PUBLIC SANITARY
SEWER MAIN, OR STORM SEWER OR ANY CONSTRUCTION ACTIVITY
WHICH, IN THE JUDGMENT OF THE CITY, WOULD INTERFERE WITH PUBLIC
SANITARY SEWER MAINS, AND STORM SEWERS SHALL BE PROHIBITED.
3. THE CITY, OR ITS SUCCESSORS, SHALL BE RESPONSIBLE FOR ORDINARY
MAINTENANCE OF PUBLIC SANITARYSEWER MAINS AND STORM SEWERS
BUT THE OWNER SHALL PAY FOR DAMAGE OR RELOCATION OF SUCH
FACILITIES CAUSED OR NECESSITATED BY ACTS OF THE OWNER, OR THE
OWNER'S AGENTS AND /OR CONTRACTORS.
4. THE CITY, OR ITS SUCCESSORS, SHALL AT ALL TIMES HAVE THE RIGHT
OF ACCESS TO ALL UTILITY EASEMENTS, SANITARY SEWER, STORM
SEWER AND DRAINAGE EASEMENTS DEPICTED ON THE ACCOMPANYING
PLAT, OR OTHERWISE PROVIDED FOR IN THIS DEED OF DEDICATION, FOR
THE PURPOSE OF INSTALLING, MAINTAINING, REMOVING OR REPLACING
ANY PORTION OF UNDERGROUND SANITARY SEWER, OR STORM SEWER
FACILITIES.
5. THE COVENANTS SET FORTH IN THIS SUBSECTION SHALL BE
ENFORCEABLE BY THE CITY, OR ITS SUCCESSORS, AND THE OWNER OF
EACH LOT AGREES TO BE BOUND BY THESE COVENANTS.
2. Except as expressly amended hereby, the Plat and Deed of Dedication of Lissau
Landing shall remain in full force and effect.
[REMAINDER OF PAGE INTENTIONALLY BLANK]
[SIGNATURE PAGES FOLLOW]
Page 2
SIGNATURE PAGE TO
AMENDMENT OF PLAT AND DEED OF DEDICATION OF
LISSAU LANDING
WPBC — OWASSO #1, LLC
An Oklahoma limited liability company
By: Warren Professional Building Corporation
An Oklahoma not - for - profit corporation,
Its sole member/Manager
am
STATE OF OKLAHOMA )
) ss
COUNTY OF TULSA )
Tim McNulty, President
This instrument was acknowledged before me, a Notary Public, on this day of
August, 2021, by Tim McNulty as President of Warren Professional Building Corporation, an
Oklahoma not - for -profit corporation, the sole member/Manager of WPBC — OWASSO #1, LLC,
an Oklahoma limited liability company.
Commission No.:
Commission Expires:.
Notary Public
Page 3
SIGNATURE PAGE TO
AMENDMENT OF PLAT AND DEED OF DEDICATION OF
LISSAU LANDING
CHARNEY PROPERTIES, INC.,
an Oklahoma corporation
M
David E. Charney
President
STATE OF OKLAHOMA )
) ss
COUNTY OF TULSA )
This instrument was acknowledged before me, a Notary Public, on this day of
August, 2021, by David E. Charney as President of Charney Properties, Inc., an Oklahoma
corporation.
Commission No.:
Commission Expires:
Notary Public
Page 4
SIGNATURE PAGE TO
AMENDMENT OF PLAT AND DEED OF DEDICATION OF
LISSAU LANDING
KOURTIS PROPERTY MANAGEMENT, INC.,
an Oklahoma corporation
an
Pete Kourtis
President
STATE OF OKLAHOMA )
) ss
COUNTY OF TULSA )
This instrument was acknowledged before me, a Notary Public, on this day of
August, 2021, by Pete Kourtis as President of Kourtis Property Management, Inc., an Oklahoma
corporation.
Commission No.:
Commission Expires:
Notary Public
Page 5
SIGNATURE PAGE TO
AMENDMENT OF PLAT AND DEED OF DEDICATION OF
LISSAU LANDING
SIMMONS PROPERTY MANAGEMENT, INC.,
an Oklahoma corporation
C
STATE OF OKLAHOMA )
) ss
COUNTY OF TULSA )
Greg Simmons
President
This instrument was acknowledged before me, a Notary Public, on this day of
August, 2021, by Greg Simmons as President of Simmons Property Management, Inc., an
Oklahoma corporation.
Commission No.:
Commission Expires:
Notary Public
Page 6
SIGNATURE PAGE TO
AMENDMENT OF PLAT AND DEED OF DEDICATION OF
LISSAU LANDING
THE IMPRIMIS GROUP, INC.,
an Oklahoma corporation
STATE OF OKLAHOMA )
) ss
COUNTY OF TULSA )
J. Thomas Atherton
President
This instrument was acknowledged before me, a Notary Public, on this day of
August, 2021, by J. Thomas Atherton as President of The Imprimis Group, Inc., an Oklahoma
corporation.
Commission No.:
Commission Expires:
Notary Public
Page 7
On this day of , 2021, the Owasso Planning
Commission expressly acknowledges, consents and approves of the Amendment of Plat and Deed
of Dedication of Lissau Landing, Plat No. 6970.
Chairman of the Owasso Planning Commission
Page 8
On this day of , 2021, the City Council of the City of
Owasso expressly acknowledges, consents and approves of the Amendment of Plat and Deed of
Dedication of Lissau Landing, Plat No. 6970.
Mayor
Attest:
City Clerk
Date:
APPROVED AS TO FORM:
City Attorney
Date:
Page 9
Exhibit "A"
Ownership Report
Page 10
Lissau Landing
immon Pmpem Menaeemen4lrlc., 8969sMTO, Ownu•. s1.11e fwa 1apl vQWit, Yay, aumi ^sas.nR ls9
Simmons
TO:
The Honorable Mayor and City Council
FROM:
Karl Fritschen RLA, AICP
Proposed Use
Planning Manager
SUBJECT:
Specific Use Permit (SUP 21 -05) - Caliber Collision
DATE:
October 8, 2021
BACKGROUND:
The Community Development Department received a Specific Use Permit (SUP) application for
Caliber Collision. The property is platted as Lot 5, Block 1 Tyann Plaza X and located at 9155
North Owasso Expressway, adjacent to the Hibdon Tire Store. The applicant intends to develop
an auto collision center facility on the property.
The SUP procedure allows staff, Planning Commission, and City Council the opportunity to
mitigate any potential negative impacts that the proposed use may create.
SUBJECT PROPERTY /PROJECT DATA:
Property Size
1.49 acres +/-
Current Zoning
Commercial General CG
Proposed Use
Auto Repair Collision Center
Land Use Master Plan
Commercial
Within PUD?
No
Within Overlay District?
Yes; US -169 Overlay
Water Provider
City of Owasso
Applicable Paybacks
Storm Siren Fee of ($50.00 per acre)
ANALYSIS:
• The proposed use of an auto collision center is allowed by right. An SUP is required for
the type of proposed use, as the property lies within the US -169 Overlay District.
• The GrOwasso Land Use Master Plan identifies the property and the immediate
surrounding area for commercial uses. Staff deems that a commercial land use such as
an auto repair facility may be appropriate, if the correct controls are utilized with an SUP.
• The applicant engaged staff early in the process to determine what would be an
acceptable application, and as such designed the site and structure in an appropriate
manner that conforms to the design requirements of the Owasso Zoning Code.
• The proposed garage service area doors face north and not towards the frontage road.
• The service area, including the refuse area, is surrounded with an eight (8) foot fence
and landscaping.
• The building architecture meets the architectural requirements the Owasso Zoning Code
with an attractive front facade and all rooftop HVAC systems will be screened. All of the
SUP 21 -05
Page 2
remaining design features of the property meet the US -169 Overlay District design
standards.
• All development on the property shall include the elements presented in the concept
plan provided with the SUP application as well as the requirements set forth in the
Owasso Zoning Code and Engineering Design Standards.
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
Commercial General CG
Undeveloped
Commercial
City of Owasso
South
Commercial General (CG)
Auto Repair and
Servicin
Commercial
City of Owasso
East
Commercial General CG
Undeveloped
Commercial
City of Owasso
West
Commercial Shopping CS
Highway
Transportation
City of Owasso
PLANNING COMMISSION:
The Owasso Planning Commission will review this item at their regular meeting on October 11, 2021.
ATTACHMENTS:
Aerial Map
Zoning Map
Land Use Master Plan Map
SUP Site Plan Package
Note; Graphic overlays may N
not precisely align with physical ® 0 100 200 400
features Tact Feet SUP 21 -05 I I I I I 2021 -14 YtN
( on the ground.
Aerial Photo Date: 202012021
Surrounding Zoning
SUP 21 -05
E 96 St N
RNX & CS (OPUD
Subject
Property
Land Use Master Plan
SUP 21 -05
Goree CALIBER COLLISION - OWASSO COVER
9155N OWASSO EXPRESSWAY. OWASSO OK 74055 09101!2021
CALIBER COLLISION
SITE DATA
tree CALIBER COLLISION - OWASSO SITE PLAN TRACT 05
9155 N. OWASSO EXPRESSWAY, OWASSO, OK 74055 09/01/2021
tree CALIBER COLLISION - OWASSO SITE PLAN TRACT 05
9155 N. OWASSO EXPRESSWAY, OWASSO, OK 74055 09/01/2021
FENCO ENTRY GATE ELEVATION
AND SECTION
OOVERALL ELEVATION -FAST
EXTERIOR ELEVATION KEYNOTES
Goree CALIBER COLLISION - OWASSO BUILDING ELEVATIONS
9155 N. OWASSO EXPRESSWAY, OWASSO, OK 74055
TO: The Honorable Mayor and City Council
FROM: Karl Fritschen, AICP, RLA
Planning Manager
SUBJECT: Preliminary/Final Plat — Owasso Assisted Living
DATE: October 8, 2021
BACKGROUND:
On June 16, 2020, the Owasso City Council approved Owasso Planned Unit Development
(OPUD) 20 -01 and rezoning (OZ 20 -01) for property located at the northwest intersection of East
116th Street North and North 126th East Avenue under ordinance 1168. The next step in the
development process is the review and approval of a Preliminary/Final Plat request for Owasso
Assisted Living,
SUBJECT PROPERTYRROJECT DATA:
Property Size
7.6 +/- acres
Current Zoning
RM, CS
Proposed Use
Mixed Use
Proposed Lots /Blocks
2 Lots on 1 Block
Land Use Plan
Commercial
Within PUD?
OPUD 20 -01
Within Overlay District?
I No
Wafter Provider
Washington County Rural Water District 3
Applicable Paybacks /Fees
Ranch Creek Sewer Service Assessment Area ($610.33 per acre);
Storm Siren Fee ($50.00 acre)
Streets (public or priv ate)
N/A
ANALYSIS:
• Lot 1 is zoned Residential Medium (RM) and Lot 2 is zoned Commercial Shopping (CS).
• The intended use for the property is for commercial /retail uses and attached senior
housing.
• The approved PUD allowed two points of access from North 1261h East Avenue. One
access point would be directly into Lot 1, while the other point of access would be
shared between Lot 1 and Lot 2.
• The approved PUD restricted access along East 116th Street North to one point, which
would be taken via a Mutual Access Easement (MAE) in the southwestern corner of Lot 2.
• A temporary access point is permitted on Lot 2 at the location of an existing concrete
driveway along East 116th Street North. This access will be allowed as long as the existing
home remains on the property. Once the home is removed and a new development
plan is submitted, this access point will be required to be closed.
• The proposed lots meet the bulk and area requirements stipulated in both the Owasso
Zoning Code and in OPUD 20 -01.
Final Plat- Owasso Assisted Living
Page 2
• The Final Plat provides all the necessary perimeter utility easements to adequately serve
the proposed development with utilities.
• There is an existing home on the section of the property zoned CS, which is proposed to
remain.
• The City of Owasso will provide police, fire, ambulance, water and sanitary sewer
services to the property. Any development that occurs on the subject property shall
adhere to all development, zoning, and engineering requirements of the City of Owasso.
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use
Jurisdiction
Plan
North
Agricultural Residential
Residential
Residential
Tulsa County
AG -R
South
AG -R
Residential
Commercial
Tulsa County
East
AG -R
Residential
Commercial/
Tulsa County
Residential
West
Agriculture (AG)
Agricultural
Commercial/
Tulsa County
Residential
PLANNING COMMISSION:
The Owasso Planning Commission will review this item at their regular meeting on October 11,
2021.
ATTACHMENTS:
Aerial Map
Final Plat- Owasso Assisted Living
Subject
Property
Aerial Map
Owasso Assisted Living
R 14 E
Preliminary /Final Plat
usr 12. smm xoRrx
OPUO 20- 01/ZONE RM & CS
Owasso Assisted
NORTH
J 5 21
Living Center
TOWNSHIP
OWNER: SURVEYOR/ENGINEER:
MLC Development Owasso, LC Tanner Consulting, LL.C.
TO: The Honorable Chair and Trustees
Owasso Public Works Authority (OPWA)
FROM: Travis Blundell
Assistant Public Works Director
SUBJECT: Procurement and Installation of Water Meter Reading Equipment
DATE: October 8, 2021
BACKGROUND:
On July 15, 2014, the OPWA approved the Water Meter Replacement Program, following an
assessment of the commercial and residential water meters. The assessment had revealed the
water meters were nearing the recommended age of replacement, the water meter reading
equipment was becoming obsolete and could not be repaired due to age, and the accounting
software utilized by Utility Billing was not compatible with the water meter software.
WATER METER REPLACEMENT PROGRAM:
Phase I of the Program included replacing the existing manual read meters with new Neptune
Automated Meter Read (AMR) meters over a five -year period. Phase I was completed in
September of 2020. The AMR meters have reduced Utility Billing work orders by as much as 40 %.
The new meters are currently read by a mobile system unit from a vehicle, thereby eliminating
manual meter reads and inaccuracies due to human error. The AMR meters provide staff the
ability to run reports on water usage when a customer believes there to be a discrepancy in
their bill.
Phase II of the Water Meter Replacement Program includes the purchase and installation of
automated water meter reading equipment. This equipment includes four Gateway Data
Collectors' and the Neptune 360 Data Management Software,
PROPOSED WATER METER READING EQUIPMENT:
The Data Collectors are used to receive data from the water meters and transmit the data to a
cloud -based system. The Neptune 360 Management software will be utilized by Utility Billing to
obtain customer's water usage data. This meter reading equipment will eliminate the need to
have a Utility worker driving each water route to collect meter reads. Additionally, this
equipment will improve customer service efficiency by giving Utility Billing the ability to
immediately access real -time water usage data for any account. This software will also provide
staff with the ability to run water consumption reports for the entire water distribution system at
any given time, for up to two years.
SOLE SOURCE PURCHASING:
The Code of Ordinances for the City of Owasso does not require competitive bidding if the
supplies, materials, equipment, or contractual services can only be furnished by a single vendor,
or which have a uniform price wherever bought. This provision within City Ordinance is
commonly referred to as "sole source" purchasing.
Data Collector
Page 2
The proposed Neptune automated meter reading equipment is a proprietary system and is the
only system compatible with our existing Neptune automated water meters. Core & Main of
Owasso, Oklahoma, is the sole distributor for Neptune products in the region. The purchase and
installation of four Gateway Data Collectors and the Neptune 360 Data Management Software
is $108,550.00, with an annual maintenance fee of $3,200.00.
FUNDING:
Funding for this phase of the Water Meter Replacement Program is included in the FY 2022 Water
Division Budget.
FUTURE ACTION:
An item has been placed on the October 12, 2021, Worksession agenda for discussion.
ATTACHMENTS:
Core & Main Quote
Run Date: 10/05/21
Sold To:
CITY OF OWASSO
PO BOX 180
OWASSO, ON 74055 0180
Bid
Seq# Product Code Description
Quote
Ship To:
CITY OF OWASSO
111 N MAIN
OWASSO, OK 74055
Customer # 197245
Order #
P329257
Date Ordered
07/28/21
Job #
AMR
Job Name
AMR
Purchase Order #
42NE13070100
Method of Shipment
OUR TRUCK
Contract Order #
P329254
Ordered By
RON
Ship Via
CORE a MAIN LP
Qty Qty Qty
Ordered Shipped B/O
Branch:
OWASSO OK
BRANCH 343
14701 E 116th ST N
OWASSO, OK 74055
Phone: 918 -586 -7100
Net Price UOM Ext Price
42NEP13456000
NEPTUNE 13458 -000 GATEWAY V4
4
9950.00000
EA
CELLULAR (CDMA /GPRS)
42NE13070100
13070 -100 OUTDOOR UPS SYSTEM
4
N/C
EA
/45016640490
NEP 360 ADVANCED AMI SOFTWARE
1
23500.00000
EA
/45016640491
NEP 360 ADVANCED SET -UP FEE
3250.00000
EA
/45016715957
GATEWAY INSTALL
4
10500.00000
EA
Special instructions /Comments:
BID # 1645366 C/O # P329254
BID NM: OWASSO 2021 AMI METER PROJECT
Total Ordered: 108550.00
Tax Amount: .00
Other Charges: .00
Total: 108550.00
39800.00
23500.00
3250.00
42000.00
TO: The Honorable Mayor and City Council
FROM: Juliann M. Stevens
City Clerk
SUBJECT: Ward 5 City Council Election
DATE: October 8, 2021
BACKGROUND:
Pursuant to the provisions of the Owasso City Charter, governing the election of City Council
members, "the City Council shall take action by Resolution to call any necessary Ward
Elections." In 2022, such election is required for Ward 5 for a three -year term.
In 2015, statutory requirements for elections conducted by the County Election Boards were
amended. The City of Owasso utilizes the Tulsa County Election Board to facilitate City elections;
therefore, City elections are affected by those changes and create conflict with provisions
contained in the City's Charter regarding election dates. Resolutions not conforming to the
statutory requirements will not be accepted, nor will the election be conducted by the County
Election Board.
A resolution calling the Ward 5 election must be submitted to the Election Board by November
19, 2021. All registered voters residing within the Owasso City limits may vote in the election,
regardless of the Council Ward in which they reside.
ELECTION DETAILS:
• The primary election will be held on Tuesday, February 8, 2022.
• Should one of the candidates not receive the majority of all votes cast for the particular
ward, a general election will be held.
• The general election, if necessary, will be held on Tuesday, April 5, 2022.
FILING PERIOD FOR INTERESTED CANDIDATES:
The filing period for interested candidates will be December 6, 7, and 8, 2021, between
the hours of 8:00 a.m. and 5:00 p.m.
• Registered voters who reside within the ward shall be qualified to hold the office of City
Council Member for that ward.
• Interested candidates must file a notarized Declaration of Candidacy form with the Tulsa
County Election Board.
FUTURE ACTION:
Staff has placed an item on the October 12, 2021, City Council Worksession agenda for
discussion.
Total Monthly Sales Tax Comparisons
S4.CDUW
53,500.0m
53.000.000
SZ50.00()
32,000,000
$1,000,000
$10.000m
35.0000)
Jul Aw Sep Od Play D. Jun F.b Mar AX May Jun
F B."d
sa.coo'non
Year-to-Date Sales Tax Totals
636.000.000
$20,00 0,000
$10.000m
.00
35.0000)
Apr
May Jun
City of Owasso
Total Monthly Sales Tax Revenues
Last Five Fiscal Years
* *Sales tax increase from 3.5% to 4.05% (55/100) for street improvements.
2021 -2022
2020 -2021
2019 -2020
2018 -2019
2017 -2018
2016 -2017
Jul
$ 3,440,377
$ 3,464,240
$ 3,005,671
$ 2,998,609
$ 2,856,618
$ 2,458,012
Aug
3,558,829
3,386,133
2,968,434
2,920,263
2,835,784
2,350,922
Sep
3,522,962
3,227,732
2,969,838
2,810,048
2,687,213
2,290,655
Oct
3,653,860
3,093,584
3,067,281
2,899,646
2,670,945
2,292,548
Nov
-
3,162,417
2,855,219
2,753,335
2,764,781
2,296,775
Dec
-
3,214,507
3,105,262
2,858,066
2,741,992
2,242,747
Jan
-
3,466,684
3,399,527
3,330,435
3,136,816
2,657,262
Feb
-
3,406,362
3,294,059
3,132,584
3,091,385
2,498,036
Mar
-
2,987,980
2,677,677
2,523,512
2,507,808
2,436,309 **
Apr
-
2,803,716
2,845,063
2,723,563
2,621,904
2,557,997
May
-
3,596,560
2,953,020
2,945,503
2,935,547
2,810,748
Jun
3,714,051
2,907,154
3,046,140
2,717,252
2,715,777
$14,176,028
$39,523,987
$ 36,048,205
$ 34,941,703
$ 33,568,047
$ 29,607,789
* *Sales tax increase from 3.5% to 4.05% (55/100) for street improvements.
City of Owasso
Total Sales Tax Report
Budget to Actual Comparison
October 8, 2021
2021 -22
2021 -22
Actual Collections
Budget Projections
Over (Under) Projection
Amount
Percent
Amount
Percent
Amount
Percent
Jul
$ 3,440,377
9.2%
$ 3,177,138
8.5%
$ 263,239
8.3%
Aug
3,558,829
9.5%
3,128,225
8.3%
430,605
13.8%
Sep
3,522,962
9.4%
3,035,939
8.1%
487,023
16.0%
Oct
3,653,660
9.7%
3,117,420
8.3%
536,440
17.2%
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Totals
$ 14,176,028
37.8%
33.2%
13.8%
$ 12,458,721
$ 1,717,307
City of Owasso
Total Sales Tax Report
Two Year Comparison
October 8, 2021
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
2021 -22
2020 -21
Increase or (Decrease)
Percent
Percent
Amount
of Budget
Amount
of Actual
Amount
Percent
$ 3,440,377
9.2%
$ 3,464,240
9.8%
$ (23,863)
-0.7%
3,558,829
9.5%
3,386,133
9.6%
172,696
5.1%
3,522,962
9.4%
3,227,732
9.2%
295,230
9.1%
3,653,860
9.7%
3,093,584
8.8%
560,276
18.1%
Totals $14,176,028 37.8% $13,171,690 37.4% $ 1,004,339 7.6%
Note: Fiscal Year 2022 Sales Tax Budget is $37.490 million; Fr21 budget was $35.177 million.
City of Owasso
Monthly Use Tax Revenues
Last Five Fiscal Years
*Increase in sales tax rate from 3.5% to 4.05% March 2017
* *Increase in sales tax revenue from taxation of internet sales beginning May 2017
Fiscal Year 2022 Use Tax Budget is $4,000,000
2021 -2022
2020 -2021
2019 -2020
2018 -2019
2017 -2018
2016 -2017
Jul
$ 326,380
$ 320,463
$ 224,427
$ 107,929
$ 131,532
$ 82,565
Aug
404,700
308,877
213,728
134,957
115,912
66,552
Sep
318,417
319,035
258,541
237,044
126,135
87,371
Oct
392,609
322,295
211,009
177,983
146,402
66,713
Nov
325,866
212,040
151,865
139,772
80,855
Dec
353,105
226,537
193,866
128,876
84,107
Jan
406,969
280,550
265,379
205,110
127,549
Feb
493,847
404,153
290,595
166,541
106,593
Mar
291,099
187,882
140,226
134,603
99,853
Apr
286,867
233,275
173,422
112,614
101,930
May
439,483
257,842
201,224
119,189
123,116 **
Jun
316,929
321,127
192,601
137,552
114,846
$1,442,107
$4,184,835
$3,031,109
$2,267,091
$1,664,238
$1,182,051
*Increase in sales tax rate from 3.5% to 4.05% March 2017
* *Increase in sales tax revenue from taxation of internet sales beginning May 2017
Fiscal Year 2022 Use Tax Budget is $4,000,000
City of Owasso
Total Use Tax Report
Two Year Comparison
October 8, 2021
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Totals
2021 -22
2020 -21
Increase or (Decrease)
Percent
Percent
Amount
of Budget
Amount
of Actual
Amount
Percent
$ 326,380
8.2%
$ 320,463
20.1%
$ 5,918
1.8%
404,700
10.1%
308,877
19.3%
95,823
31.0%
318,417
8.0%
319,035
20.0%
(618)
-0.2%
394,379
9.9%
322,295
20.2%
72,084
22.4%
392,609
9.8%
325,666
20.4%
66,743
20.5%
$ 1,836,486 45.9% $ 1,596,535 100.0% $ 239,950 15.0%