HomeMy WebLinkAbout2021.10.19_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, October 19, 2021 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving,
authorizing, awarding, denying, postponing, or tabling.
AGENDA
1. Call to Order
Mayor Bill Bush RECEIVED
2. Invocation OCT 5 2U21
Pastor Steve Plodinec of Redeemer Bible Church
3. Flag Salute City Clerk's Office
4. Roll Call
5. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - October 5, 2021, and October 12, 2021, Regular Meetings
B. Approve claims
C. Accept a donation from the Cherokee Nation in the amount of $3,500.00 and
approve a budget amendment in the General Fund increasing the appropriation
for expenditures in the Fire Department Budget by $3,500.00
D. Accept public infrastructure improvements of a concrete approach and
sidewalk located at 11492 North 137th East Avenue
E. Accept public sanitary sewer infrastructure to serve the Magnolia Ridge Phase II
subdivision located north and west of the East 86th Street North and Memorial
Road intersection
F. Approve an amendment to the Lissau Landing Plat and Deed of Dedication, as
recorded in the Tulsa County Clerk's office on May 7, 2021, as Plat No. 6970,
located at 11610 North 137th East Avenue, clarifying that Washington County
Rural Water District No. 3 is responsible for the maintenance of public water mains
and its underground facilities and not the City of Owasso or its successors
6. Consideration and appropriate action relating to items removed from the Consent Agenda
7. Consideration and appropriate action relating to Resolution 2021 -13, calling an election for
the purpose of selecting City Council representation for City Council Ward 5
Juliann Stevens
Staff recommends approval of Resolution 2021 -13.
8. Consideration and appropriate action relating to a contract for specific excess workers'
compensation coverage
Jeff Atchison
Staff recommends approval of the contract for coverage with Midwest Employers Casualty
Company of Chesterfield, Missouri, authorization for payment in the amount of $84,122.00,
and authorization to execute all necessary documents.
Owasso City Council
October 19, 2021
Page 2
9. Consideration and appropriate action relating to a contract for property- casualty insurance
coverage
Jeff Atchison
Staff recommends approval of the contract for coverage with Oklahoma Municipal
Assurance Group of Edmond, Oklahoma, authorization for payment in the amount of
$155,034.00, and authorization to execute all necessary documents.
10. Consideration and appropriate action relating to a contract for vehicle collision and liability
insurance coverage
Jeff Atchison
Staff recommends approval of the contract for coverage with Oklahoma Municipal
Assurance Group of Edmond, Oklahoma, authorization for payment in the amount of
$26,768.00, and authorization to execute all necessary documents.
11. Consideration and appropriate action relating to Fiscal Year 2021 -2022 budget amendments
for the re- appropriation of carryover funds from Fiscal Year 2020 -2021
Jennifer Newman
Staff recommends approval of the following FY 2022 budget amendments:
• Increase the estimated revenues by $84,175.62 and the appropriation for
expenditures by $1,417,147.20 in the General Fund
• Increase the appropriation for expenditures in the Half -Penny Sales Tax Fund by
$64,895.00 for Fire, $168,078.00 for Police and $286,650.00 for Streets
• Increase the appropriation for expenditures in the E911 Fund by $9,721.00
• Increase the appropriation for expenditures in the Hotel Tax Fund by $150,266.00
• Increase the appropriation for expenditures in the Stormwater Management Fund by
$871,629.00
• Increase the appropriation for expenditures in the City Garage Fund by $4,700.00
• Increase the estimated revenue by $3,879.00 and the appropriation for expenditures
by $116,824.00 in the Self Insurance Fund
12. Consideration and appropriate action relating to Resolution 2021 -14, authorizing
acceptance of American Rescue Plan Act (ARPA) Local Fiscal Recovery Funding for Non -
Entitlement Units of Government and approving a budget amendment in the General Fund
Linda Jones -Holt
Staff recommends approval of Resolution 2021 -14, and approval of a budget amendment in
the General Fund increasing the estimate of revenues and the appropriation for
expenditures by $3,454,737.00.
13. Consideration and appropriate action relating to Specific Use Permit (SUP) 21 -05 for property
containing approximately 1.49 acres, located at 9155 North Owasso Expressway (Caliber
Collision)
Karl Fritschen
Staff recommends approval of Specific Use Permit 21 -05.
14. Consideration and appropriate action relating to a final plat for property containing
approximately 7.6 acres, located at the northwest intersection of East 11 6th Street North and
North 126th East Avenue (Owasso Assisted Living Center)
Karl Fritschen
Staff recommends approval of the Owasso Assisted Living Center Final Plat.
Owasso City Council
October 19, 2021
Page 3
15. Consideration and appropriate action relating to the purchase of five (5) police vehicles
Jason Woodruff
Staff recommends approval to purchase three (3) Dodge Durango police vehicles from Bob
Howard Dodge Jeep Ram of Oklahoma City, Oklahoma, in an amount not to exceed
$34,125.00 per vehicle, and two (2) Ford Explorer police vehicles from Bill Knight Ford of Tulsa,
Oklahoma, in an amount not to exceed $34,361.00 per vehicle, utilizing the State of
Oklahoma's approved contract # SW035 -4568.
16. Consideration and appropriate action relating to bids received for the Police Vehicle
Emergency Lighting Equipment Installation Projects
Jason Woodruff
Staff recommends awarding the following project bids to Ultimate Vehicle Solutions of Tulsa,
Oklahoma, in the total amount of $64,256.79, and authorization to execute all necessary
documents:
• Two (2) 2021 Dodge Charger Supervisor Units
$13,548.36
• Two (2) 2021 Dodge Charger Police Units
$16,976.96
• One (1) 2021 Dodge Durango Supervisor Unit
$7,473.87
• One (1) 2021 Dodge Charger Police Unit with Full Cell
$9,190.85
• One (1) 2021 Dodge Charger Police Unit with Single Cell
$8,661.90
• One (1) 2021 Dodge Durango Police Unit
$8,404.85
17. Consideration and appropriate action relating to bids received for the 117th East Avenue
Retaining Wall Replacement Project
Jake Ketner
Staff recommends awarding the construction bid to Contech, Inc., of Broken Arrow,
Oklahoma, in the amount of $98,929.00, and authorization to execute the necessary
documents.
18. Consideration and appropriate action relating to the purchase of asphalt materials for the
North 137th East Avenue Service Road Extension Project
Roger Stevens
Staff recommends authorization for payment, in an amount not to exceed $135,000.00, as
reimbursement to Tulsa County for materials and fuel used to complete the asphalt project.
19. Report from City Manager
20. Report from City Attorney
21. Report from City Councilors
22. Official Notices (documents for acknowledgment of receipt or information only, no
discussion or action will be taken)
• Payroll Payment Report - Pay Period Ending Date October 9,2021
• Health Care Self- insurance Claims - dated as of October 14, 2021
• Monthly Budget Status Report - September 2021
23. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
Owasso City Council
October 19, 2021
Page 4
24. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 11, 2020, and
the Agenda posted at City Hall, 200 South Main Street, at 2:00 pm on Friday, October 15, 2021.
J n- M. Stevens, City Clerk
The City of Owosso encourages citizen participation. To request an accommodation due to a disability, contact the City
Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@cityofowasso.com
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, October 5, 2021
The Owasso City Council met in regular session on Tuesday, October 5, 2021, in the Council
Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting
filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted
at City Hall, 200 South Main Street, at 2:00 pm on Friday, October 1, 2021; and, the Addendum
filed and posted on Monday, October 4, 2021, at 1:30pm.
1. Cali to Order
Mayor Bill Bush called the meeting to order at 6:30pm.
2. Roll Call
Present Absent
Mayor - Bill Bush None
Vice Mayor - Kelly Lewis
Councilor -Alvin Fruga
Councilor- Doug Bonebrake
Councilor- Lyndell Dunn
A quorum was declared present.
Staff:
City Manager- Warren Lehr
City Attorney - Julie Lombardi
3. Invocation
The Invocation was offered by Dr. Jim Cinocca, Pastor, Owasso First United Methodist
Church.
4. Flag Salute
Councilor Alvin Fruga led the flag salute.
5. Presentation of Character Trait of Thoroughness
Chad Balthrop, Character Council Member, presented the character trait for the month of
October.
6. Consideration and appropriate action relating to a request for an executive session, as
provided for in Title 25, O.S. § 307(B)(4), for the purpose of discussing confidential
communication between the City Council and its Attorney concerning the case of State of
Oklahoma vs. Victor Manuel Castro - Huerta, a Petition for Writ of Certiorari filed in the United
States Supreme Court, urging reconsideration of the McGirt ruling handed down by the
United States Supreme Court
Julie Lombardi presented the item, recommending the City Council enter into executive
session.
Mr. Bonebrake moved, seconded by Mr. Dunn to enter into executive session, as
recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis, Bush
NAY: None
Motion carried: 5 -0
At 6:36 pm, the City Council along with Warren Lehr, Chris Garrett, Julie Lombardi, Beth Anne
Childs, and Dan Yancey, entered into executive session. At 7:21 pm, the City Council
returned to open session.
Owasso City Council
October 5, 2021
Page 2
Consideration, discussion, and appropriate action following executive session, including
direction to file an amicus brief, concerning the case of State of Oklahoma vs. Victor Manuel
Castro - Huerta, a Petition for Writ of Certiorari filed in the United States Supreme Court, urging
reconsideration of the McGirt ruling handed down by the United States Supreme Court
Beth Anne Childs presented the item, requesting consideration of a proposal to retain
counsel for the filing of an amicus brief in the case of State of Oklahoma vs. Victor Manuel
Castro - Huerta, a Petition for Writ of Certiorari filed in the United States Supreme Court, and
authorization to execute all necessary documents.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Mr. Dunn to retain counsel and authorize execution of all necessary
documents, as requested.
YEA: Bonebrake, Dunn, Fruga, Lewis, Bush
NAY: None
Motion carried: 5 -0
8. Consideration, discussion and appropriate action, including approval of an Operating
Agreement for Detention Services Between the Cherokee Nation and the City of Owasso
Beth Anne Childs presented the item, and discussion was held.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Lewis to approve the agreement.
YEA: Bonebrake, Dunn, Fruga, Lewis, Bush
NAY: None
Motion carried: 5 -0
9. Consideration, discussion and appropriate action, including approval of a Memorandum of
Agreement Between the Cherokee Nation and the City of Owasso, Oklahoma, a Municipal
Corporation
Beth Anne Childs presented the item, and discussion was held.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms, Lewis to approve the agreement.
YEA: Bonebrake, Dunn, Fruga, Lewis, Bush
NAY: None
Motion carried: 5 -0
10. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - September 21, 2021, Regular Meeting
B. Approve claims
C. Accept the Walmart Community Grant Award and approve a budget
amendment in the General Fund, increasing the estimated revenue and the
appropriation for expenditures in the Fire Department by $1,500.00
D. Accept the 2022 Safe Oklahoma Grant, authorize execution of the contract with
the Oklahoma Attorney General's Office, and approve a budget amendment in
the General Fund, increasing the estimated revenue and the appropriation for
expenditures in the Police Department by $30,000.00
Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda, as presented
with claims totaling $168,867.33.
YEA: Bonebrake, Dunn, Fruga, Lewis, Bush
NAY: None
Motion carried: 5 -0
Owasso City Council
October 5, 2021
Page 3
11. Consideration and appropriate action relating to items removed from the Consent Agenda
None
12. Consideration and appropriate action relating to bids received for the SK Heart Healthy Trail
Project
Larry Langford presented the item, recommending to award the base bid to Magnum
Construction, Inc., of Broken Arrow, Oklahoma, in the amount of $295,592.00, and
authorization to execute all necessary documents.
There were no comments from the audience. After discussion, Mr. Dunn moved, seconded
by Mr. Fruga to award the bid and authorize execution of all necessary documents, as
recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis, Bush
NAY: None
Motion carried: 5 -0
13. Consideration and appropriate action relating to a sole source purchase of traffic signal
radar detection systems
Larry Escalanta presented the item, recommending authorization for a sole source purchase
of the Wavetronix SmartSensor Radar Systems from Wavetronix, of Provo, Utah, in the amount
of $86,625.00.
There were no comments from the audience. After discussion, Ms. Lewis moved, seconded
by Mr. Bonebrake to authorize the purchase, as recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis, Bush
NAY: None
Motion carried: 5 -0
14. Consideration and appropriate action relating to the acquisition of right -of -way for the East
961h Street North Improvements from North 119th East Avenue to North 129th East Avenue and
an agreed variance from certain sections of the Owasso Zoning Code
Roger Stevens presented the item, recommending authorization for payment in the amount
of $25,700.00 to Chick- Fil -A, Incorporated, for the acquisition of right -of -way and damages,
located at 12015 East 96th Street North; approval of the Agreed Variance between the City
of Owasso and Chick- Fil -A, Incorporated; and, authorization to execute the agreement.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Mr. Dunn to authorize payment, approve the Agreed Variance, and authorize
execution of the agreement, as recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis, Bush
NAY: None
Motion carried: 5 -0
15. Report from City Manager
Warren Lehr introduced Roger Stevens to provide the monthly Public Works project status
report. Mr. Lehr reported on the City's Comprehensive Annual Financial Report qualifying for
the Government Finance Officers Association Certificate of Achievement for Excellence in
Financial Reporting; and Oklahoma Department of Transportation's approved 8 -Year Plan
for roadways and bridges in Owasso.
16. Report from City Attorney
None
17. Report from City Councilors
Mr. Bonebrake and Mr. Bush commented on the recent deaths of two current employees
and one former employee of the Police Department. Mr. Fruga commented on the Tulsa
Regional Chamber's DC Fly -in. Mr. Dunn commented on the Government Finance Officers
Association Certificate of Achievement.
Owasso City Council
October 5, 2021
Page 4
18. Official Notices (documents for acknowledgment of receipt or information only, no
discussion or action will be taken)
The Mayor acknowledged receipt of the following:
• Payroll Payment Report - Pay Period Ending Date September 25, 2021
• Health Care Self- Insurance Claims - dated as of September 30, 2021
19. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
20. Adjournment
Ms. Lewis moved, seconded by Mr. Dunn to adjourn the meeting.
YEA: Bonebrake, Dunn, Fruga, Lewis, Bush
NAY: None
Motion carried: 5 -0 and the meeting adjourned at 8:28 pm.
Bill Bush, Mayor
Juliann M. Stevens, City Clerk
OWASSO CITY COUNCIL, OWASSO PUBLIC WORKS AUTHORITY (OPWA),
AND OWASSO PUBLIC GOLF AUTHORITY (OPGA)
MINUTES OF JOINT REGULAR MEETING
Tuesday, October 12, 2021
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, October 12, 2021, in the Council Chambers at
Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed
Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City
Hall, 200 South Main Street, at 12:00 pm on Friday, October 8, 2021.
1. Cali to Order /Roll Cali
Mayor /Chair Bill Bush called the meeting to order at 6:00 pm.
Present
Mayor /Chair- Bill Bush
Councilor /Trustee - Alvin Fruga
Councilor /Trustee - Doug Bonebrake
Councilor /Trustee - Lyndell Dunn
A quorum was declared present.
Absent
Vice Mayor /Vice Chair- Kelly Lewis
2. Discussion relating to Finance Department Items
A. Proposed FY 2020 -2021 Carryover Funds - General Fund, OPWA Fund, OPGA Fund
B. Proposed Budget Amendment-American Rescue Plan Act, COVID -19 Funds
Jennifer Newman presented item A, and discussion was held. It was further explained that an
item will be placed on the October 19, 2021, City Council, OPWA, and OPGA agendas for
consideration and action. Linda Jones -Holt presented item B, and discussion was held. It was
further explained that this item will be placed on the October 19, 2021, City Council agenda for
consideration and action.
3. Discussion relating to Community Development Items
A. Request for an amendment to the Lissau Landing Plat and Deeds of Dedication,
at 11610 North 137th East Avenue, to clarify language related to water service
utility maintenance
B. Request for a Specific Use Permit (SUP 21 -05) - 1.49 acres located at 9155 North
Owasso Expressway (Caliber Collision)
C. Request for a final plat - Owasso Assisted Living Center, approximately 7.6 acres
located at the northwest intersection of East 116th Street North and North 1261h East
Avenue
Karl Fritschen presented items A, B, and C, and discussion was held. It was further explained
these items will be placed on the October 19, 2021, City Council agenda for consideration and
action.
4. Discussion relating to the proposed purchase of Data Collectors and Data Management
Software for automated water meter readings
Travis Blundell presented the item, and discussion was held. It was further explained this item will
be placed on the October 19, 2021, OPWA agenda for consideration and action.
5. Discussion relating to City /Authority Manager items
A. 2022 City Council Election for Ward 5
B. Monthly sales tax report
C. City Manager report
Warren Lehr presented item A, and discussion was held. It was further explained this item will be
placed on the October 19, 2021, City Council agenda for consideration and action. Linda
Jones -Holt presented item B, and discussion was held. Under item C, Mr. Lehr reported on the
Annual Harvest Festival held at Redbud Festival Park.
6. City Councilor /Trustee comments and Inquiries
Mr. Dunn commented on the Harvest Festival.
Owasso City Council, OPWA & OPGA
October 12, 2021
Page 2
7. Adjournment
The meeting adjourned at 6:55 pm.
Bill Bush, Mayor /Chair
Juliann M. Stevens, City Clerk
Claims List - 10/19/2021
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
LOWES -CO DETECTORS
$1,499.85
COMM OUTREACH GRANT -Total
SENIOR RIDES FOR JULY 202
$1,499.85
AEP /PSO
ELECTRIC USE
$279.49
JPMORGAN CHASE BANK
HOME DEPOT -WATER TANK
$379.00
JPMORGAN CHASE BANK
LOWES -PARTS
$47.42
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
GEN ANIMAL CONTROL -Total
LOCKE- REPAIR
$785.93
AEP /PSO
ELECTRIC USE
$20.72
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$20.40
GEN CEMETERY -Total
QUIT BUGGIN -PEST CONT
$41.12
JPMORGAN CHASE BANK
BATH &BODYWRK - PRIZES
$22.40
GEN COMM CTR DONATIONS -Total
$22.40
AEP IPSO
ELECTRIC USE
$1,446.57
GRAND GATEWAY ECO. DEV. ASSC.
SENIOR RIDES FOR JULY 202
$126.00
JPMORGAN CHASE BANK
ALLEN DISPLAY- DISPLAY
$1,195.15
JPMORGAN CHASE BANK
AMAZON -DUES
$119.00
JPMORGAN CHASE BANK
AMAZON- SIGNAGE HOLDER
$43.98
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$23.44
JPMORGAN CHASE BANK
LOCKE- REPAIR
$87.04
JPMORGAN CHASE BANK
LOWES -SMOKE DETECTORS
$39.96
JPMORGAN CHASE BANK
QUILL -PAPER
$149.95
JPMORGAN CHASE BANK
QUIT BUGGIN -PEST CONT
$95.00
JPMORGAN CHASE BANK
RANGER GLASS- REPAIR
$353.45
JPMORGAN CHASE BANK
SAMS -PAPER
$37.88
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$128.78
GEN COMMUNITY CENTER -Total
$3,846.20
JPMORGAN CHASE BANK
CONST EXAM- TRAINING
$795.00
JPMORGAN CHASE BANK
DLT SOL -SUB RENEW
$392.00
JPMORGAN CHASE BANK
GRAPHIC RES- SUPPLIES
$99.00
TULSA COUNTY CLERK
TULSA COUNTY FILINGS
$216.00
VERIZON WIRELESS
WIRELESS CONNECTION
$402.64
GEN COMMUNITY DEVELOPMENT -Total
$1,904.64
BH MEDIA HOLDING GROUPS, INC
TULSA WORLD PUBLICATIONS
$41.82
CHRISTOPHER WALKER
PARKS RESTROOMS JANITORIA
$1,300.00
GORDON S HEARD
SOUND ENGINEER
$180.00
JEFFREY BOWEN
TV TRUCK HARVEST FEST
$2,000.00
JPMORGAN CHASE BANK
ABCO- RENTAL
$471.42
JPMORGAN CHASE BANK
ALL MEDIA -SVC FEE
$832.68
JPMORGAN CHASE BANK
ATWOODS- UNIFORM
$155.97
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$9.18
1
Claims List - 10/1912021
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
EXT INFLATABLES -RENTA
$4,350.00
JPMORGAN CHASE BANK
FACEBOOK- ADVERTISING
$6.87
JPMORGAN CHASE BANK
GRAINGER -DESK
$384.88
JPMORGAN CHASE BANK
HOME DEPOT -BOLTS
$1.28
JPMORGAN CHASE BANK
LOWES- REFUND
($2.23)
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$34.27
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$11.27
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$25.88
GEN CULTURE & RECREATION -Total
NATURAL GAS USAGE
$9,803.29
JPMORGAN CHASE BANK
ADOBE -SUB FEE
$29.99
JPMORGAN CHASE BANK
OK NEWS -SUB FEE
$7.58
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN ECONOMIC DEV -Total
AMAZON -KEY TAGS
$77.58
AEP IPSO
ELECTRIC USE
$76.34
JPMORGAN CHASE BANK
ALLISONHOUSE- SOFTWARE
$329.89
JPMORGAN CHASE BANK
BATTERYSHARKS - BATTERI
$783.67
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN EMERG PREPAREDNESS -Total
AMAZON -KEY TAGS
$1,229.91
JPMORGAN CHASE BANK
DLT SOL -SUB RENEW
$6,051.50
JPMORGAN CHASE BANK
TCC -EXCEL CLASS
$69.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$32.92
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
GEN ENGINEERING -Total
SAMS -FACE MASKS
$6,233.44
JPMORGAN CHASE BANK
AMAZON -KEY TAGS
$7.43
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$15.73
JPMORGAN CHASE BANK
EBAY - BATTERY BACKUP
$99.80
JPMORGAN CHASE BANK
OFFICE DEPOT - PRINTER
$489.99
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$19.89
JPMORGAN CHASE BANK
SAMS -FACE MASKS
$4.32
SHREDDERS, INC
SHREDDING
$120.00
GEN FINANCE -Total
$757.16
AEP /PSO
ELECTRIC USE
$4,325.93
AMERICANCHECKED INC ATTN: BILLING
SOLICITOR BACKGROUND
$16.55
CHEC
BH MEDIA HOLDING GROUPS, INC
TULSA WORLD PUBLICATIONS
$578.56
JPMORGAN CHASE BANK
AMER WASTE -REF SVC
$95.44
JPMORGAN CHASE BANK
MODERN OFFICE - TABLES
$9,816.00
JPMORGAN CHASE BANK
SAMS -PAPER
$89.94
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$16.98
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$152.69
PROSTAR SERVICES INC
COFFEE SUPPLIES
$219.47
2
Claims List - 10/19/2021
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL SUMNERONE INC
COPIER SERVICE
$501.43
TULSA COUNTY CLERK
TULSA COUNTY FILINGS
$22.00
VERIZON WIRELESS
WIRELESS CONNECTION
$41.28
GEN GENERAL GOVERNMENT -Total
GIANT TV -EMPL DEV
$15,876.27
AEP /PSO
ELECTRIC USE
$157.75
JPMORGAN CHASE BANK
LOCKE- FIXTURE
$192.04
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$36.41
GEN HISTORICAL MUSEUM -Total
$386.20
AMERICANCHECKED INC ATTN: BILLING
BACKGROUND CHECKS
$447.55
JPMORGAN CHASE BANK
CANVA -SUB FEE
$53.45
JPMORGAN CHASE BANK
FACEBOOK- ADVERTISING
$137.21
JPMORGAN CHASE BANK
GIANT TV -EMPL DEV
$449.00
JPMORGAN CHASE BANK
INDEED - ADVERT
$856.27
JPMORGAN CHASE BANK
OFFICE DEPOT - NOTEBOOK
$8.18
JPMORGAN CHASE BANK
OFFICE DEPOT -PAPER
$7.54
JPMORGAN CHASE BANK
OFFICE DEPOT - REFUND
($42.99)
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$111.74
JPMORGAN CHASE BANK
OK NEWS- ADVERT
$390.00
JPMORGAN CHASE BANK
RYLAND RUSSELL -EMPL D
$500.00
JPMORGAN CHASE BANK
STAPLES -PAPER
$117.00
JPMORGAN CHASE BANK
STRATEGIC GOV -FEES
$139.00
MARKHOOG
EMPLOYEE TRAINING
$3,408.32
GEN HUMAN RESOURCES -Total
$6,582.27
JPMORGAN CHASE BANK
AMAZON -RAM UPGRD
$147.99
JPMORGAN CHASE BANK
AMAZON - SUPPLIES
$312.49
JPMORGAN CHASE BANK
COX - INTERNET
$1,582.12
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
$9.20
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$25.71
JPMORGAN CHASE BANK
MIDDLEWARE- REPAIR
$367.50
VERIZON WIRELESS
WIRELESS CONNECTION
$200.05
GEN INFORMATION TECH -Total
$2,645.06
JPMORGAN CHASE BANK
CITY COUNCIL RELATION
$75.30
JPMORGAN CHASE BANK
COUNCIL MEETING EXPEN
$105.00
JPMORGAN CHASE BANK
IIMC -DUES
$240.00
JPMORGAN CHASE BANK
LODGING EXPENSE 10/1
$1,022.97
JPMORGAN CHASE BANK
MEETING EXPENSE 10/1
$99.00
JPMORGAN CHASE BANK
MEETING EXPENSE 8130
$100.00
JPMORGAN CHASE BANK
OWASSO CHAMBER -REGIS
$80.00
JPMORGAN CHASE BANK
SOUTHWEST- AIRFARE
$291.96
JPMORGAN CHASE BANK
TRAVEL EXPENSE 10/1
$53.38
JPMORGAN CHASE BANK
TRAVEL EXPENSE 9130
$30.90
3
Claims List - 10/1912021
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
TULSA CHAMBER -REGIS F
$1,900.00
OFFICE DEPOT INC
OFFICE SUPPLY ORDE
$15.80
GEN MANAGERIAL -Total
$4,014.31
JPMORGAN CHASE BANK
AMAZON- CALCULATORS
$158.50
JPMORGAN CHASE BANK
AMAZON- MARKERS
$15.90
JPMORGAN CHASE BANK
COURSRA - TRAINING
$59.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$19.89
JPMORGAN CHASE BANK
SAMS -FACE MASKS
$4.32
OKLAHOMA MUNICIPAL COURT CLERKS
MEMB DUES
$55.00
OKLAHOMA MUNICIPAL COURT CLERKS
TRAINING
$105.00
GEN MUNICIPAL COURT -Total
$417.61
AEP IPSO
ELECTRIC USE
$1,961.58
FREDRICK COSTIN JR
MOWING
$1,491.00
JPMORGAN CHASE BANK
ATWOODS -WORK GLOVES
$18.99
JPMORGAN CHASE BANK
CORNERSTONE - GREASE
$5.99
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$54.99
JPMORGAN CHASE BANK
PIKEPASS -FEES
$4.50
JPMORGAN CHASE BANK
PLAY BY DESIGN -PARTS
$1,123.00
OKLAHOMA FACILITY SERVICES
MOWING
$1,670.00
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$37.14
UNIFIRST HOLDINGS LP
PARKS STAFF UNIFORMS
$31.44
VERDIGRIS VALLEY ELECTRIC COOP
PARKS ELECTRIC
$92.47
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN PARKS -Total
$6,531.11
AEP /PSO
ELECTRIC USE
$408.75
GEN POLICE COMMUNICATIONS -Total
$408.75
GM LAWNCARE LLC
MOWING
$1,060.00
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
$11.20
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$163.40
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
GEN STORMWATER -Total
$1,314.62
JPMORGAN CHASE BANK
CORNERSTONE -KEYS
$4.92
JPMORGAN CHASE BANK
LOCKE- FILTERS
$24.52
JPMORGAN CHASE BANK
LOCKE -PARTS
$4.35
JPMORGAN CHASE BANK
LOCKE- REPAIR
$37.75
JPMORGAN CHASE BANK
LOWES- REPAIR
$15.98
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$63.24
JPMORGAN CHASE BANK
MURPHY - SUPPLIES
$44.64
JPMORGAN CHASE BANK
OK PUB SAF- REFUND
($119.00)
RELIABLE DOOR SERVICES LLC
MAINT. GARAGE DOOR
$1,450.00
4
Claims List - 10/19/2021
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL VERIZON WIRELESS WIRELESS CONNECTION $40.01
GEN SUPPORT SERVICES -Total
LEKTRON -SIGN INSTALL
REDBOX -COMM MOVIE NIG
$1,566.41
AEP IPSO
STREET LIGHTS
$9.00
TREASURER PETTY CASH
CC REFUND - BORDERS
$50.00
TREASURER PETTY CASH
CC REFUND - BRUNTZEL
$100.00
TREASURER PETTY CASH
CC REFUND -NEAL
$100.00
TREASURER PETTY CASH
CC REFUND - PHILLIPS
$50.00
TREASURER PETTY CASH
CC USER REF - BORDERS
$75.00
TREASURER PETTY CASH
CC USER REF - BRUNTZEL
$180.00
TREASURER PETTY CASH
SPC EVNT REF -1ST BAPT
$200.00
GENERAL -Total
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
REDBUD FESTIVAL PARK -Total
LEKTRON -SIGN INSTALL
REDBOX -COMM MOVIE NIG
$764.00
$2,932.31
$2.01
$2,934.32
GENERAL -Total
AMBULANCE REFUND
$69,642.45
20 AMBULANCE SERVICE JPMORGAN CHASE BANK
AMAZON -MIC MOUNTS
$56.94
JPMORGAN CHASE BANK
AMAZON -TOOLS
$97.00
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
$1,850.98
JPMORGAN CHASE BANK
CAPITAL WASTE -MED WAS
$320.00
JPMORGAN CHASE BANK
FULLERTON- SUPPLIES
$1,047.26
JPMORGAN CHASE BANK
HENRY SCHEIN- SUPPLIES
$136.76
JPMORGAN CHASE BANK
LIFE ASSIST- SUPPLIES
$2,546.44
JPMORGAN CHASE BANK
MARK ALLEN- REPAIRS
$1,126.39
JPMORGAN CHASE BANK
OFFICE DEPOT - BATTERIE
$23.73
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
AMBULANCE -Total
AMBULANCE SERVICE -Total
$7,245.51
AETNA INSURANCE
AMBULANCE REFUND
$892.65
AMERICAN MUNICIPAL SERVICES LTD
COLLECTION SERVICES
$69.00
DORIS TOUSSAINT
AMBULANCE REFUND
$88.91
LYLE EDLIN
AMBULANCE REFUND
$87.47
SANDRASIMMONS
AMBULANCE REFUND
$100.00
5
AMBULANCE SERVICE -Total
$1,238.03
AMBULANCE SERVICE
-Total
$8,483.54
21 E -911
COX COMMUNICATIONS
MONTHLY SERVICE FEE
$244.39
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
E911 COMMUNICATIONS -Total
$284.40
E -911 -Total
$284.40
25 HOTEL TAX
AEP IPSO
ELECTRIC USE
$20.72
JPMORGAN CHASE BANK
GRT SOUTHERN -WEB HOST
$750.00
JPMORGAN CHASE BANK
WEIHAAS -SVC FEE
$6,000.00
5
Claims List - 10/19/2021
Fund Vendor Name Payable Description Payment
Amount
25 HOTELTAX HOTEL TAX ECON DEV -Total $6,770.72
KEEP OKLAHOMA BEAUTIFUL INC PURCHASE TABLE -2021 $445.00
STRONG NEIGHBORHOODS -Total $445.00
HOTELTAX -Total $7,215,72
27 STORMWATER MANAGEMENT NATIVE PLAINS EXCAVATION & ELM CREEK POND DRAINAGE $19.632.23
ELM CREEK DRAINAGE -Total
SURVEY FOR ROW ACQUISITI
$19,632.23
AEP /PSO
ELECTRIC USE
$269.55
JPMORGAN CHASE BANK
ATWOODS -TRASH BAGS
$24.99
JPMORGAN CHASE BANK
GNC CONCRETE -PIPE
$403.92
JPMORGAN CHASE BANK
GNC CONCRETE - REFUND
($302.94)
JPMORGAN CHASE BANK
TWIN CITIES - CONCRETE
$1,430.00
JPMORGAN CHASE BANK
UNITED RENTALS - RENTAL
$2,318.20
MESHEK & ASSOCIATES, P.L.C.
ENGINEERING SERVICES -
$2,015.00
MESHEK & ASSOCIATES, P.L.C.
ENGINEERING SERVICES - BL
$2,145.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$11.98
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
STORMWATER- STORMWATER -Total
CUSTOM CRAFT- PLAQUE
$8,355.71
STORMWATER MANAGEMENT -Total
DELL - LAPTOPS
$27,987.94
31 AMBULANCE CAPITAL ERGOTECH CONTROLS INC
CRADLEPOINT IBR 900 -1200
$6,063.68
AMBULANCE CAPITAL FO -Total
EQUIP ONE -PARTS
$6,063.68
AMBULANCE CAPITAL -Total
$6,063.68
34 VISION TAX GUY ENGINEERING SERVICES INC
ENGINEERING SVCS
$4,420.97
AGREEMEN
116TH - GARNETT RD TO 129TH - Total
LEMKE LAND SURVEYING
96TH FROM 119TH TO 129TH -Total
SURVEY FOR ROW ACQUISITI
$4,420.97
$1,215.00
$1,215.00
VISION TAX -Total
$5,635.97
37 SALES TAX FIRE AEPIPSO
ELECTRIC USE
$6,652.28
JPMORGAN CHASE BANK
AMAZON - BATTERIES
$129.16
JPMORGAN CHASE BANK
AMAZON- LAPTOP UPGR
$73.99
JPMORGAN CHASE BANK
AMAZON- RAM/HDD
$891.92
JPMORGAN CHASE BANK
AMAZON- REFUND
($137.99)
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$132.12
JPMORGAN CHASE BANK
CAMFIL- FILTERS
$193.71
JPMORGAN CHASE BANK
COLLIN CO FIRE -CONF
$75.00
JPMORGAN CHASE BANK
CORNERSTONE -HOSE
$109.97
JPMORGAN CHASE BANK
CUSTOM CRAFT- PLAQUE
$67.50
JPMORGAN CHASE BANK
DELL - LAPTOPS
$190.68
JPMORGAN CHASE BANK
EBAY- BATTERIES
$299.40
JPMORGAN CHASE BANK
EQUIP ONE -PARTS
$228.85
11
Claims List - 10/19/2021
Fund Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE JPMORGAN CHASE BANK
FAM ANIMAL MED -SVC
$99.13
JPMORGAN CHASE BANK
FAMILY ANIMAL MED -SVC
$335.94
JPMORGAN CHASE BANK
FIRE SVC TRAIN - TRAIN]
$2,625.00
JPMORGAN CHASE BANK
HAHN -STOVE
$897.95
JPMORGAN CHASE BANK
HOME DEPOT - REPAIR
$29.29
JPMORGAN CHASE BANK
IDENTIFIRE- SUPPLIES
$297.85
JPMORGAN CHASE BANK
INTERSTATE- BATTERIES
$839.70
JPMORGAN CHASE BANK
LIBERTY FLAGS -FLAGS
$1,144.20
JPMORGAN CHASE BANK
LODGING EXPENSE 9/28
$253.67
JPMORGAN CHASE BANK
LOWES -FAN
$14.47
JPMORGAN CHASE BANK
LOWES- HARDWARE
$18.44
JPMORGAN CHASE BANK
LOWES -PARTS
$9.00
JPMORGAN CHASE BANK
LOWES -PUMP
$27.80
JPMORGAN CHASE BANK
LOWES- REFUND
($2.28)
JPMORGAN CHASE BANK
LOWES- RETURN
($8.51)
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$84.41
JPMORGAN CHASE BANK
MEETING EXPENSE
$47.60
JPMORGAN CHASE BANK
NSC- REPAIR
$260.00
JPMORGAN CHASE BANK
O'REILLY AUTO PARTS 3
$28.69
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$90.81
JPMORGAN CHASE BANK
PET SPLS PLS -DOG FOOD
$44.08
JPMORGAN CHASE BANK
PIKEPASS -FEES
$21.05
JPMORGAN CHASE BANK
ROBERTSON - ALIGNMENT
$69.99
JPMORGAN CHASE BANK
SAFE KIDS -FEE
$55.00
JPMORGAN CHASE BANK
SAFE KIDS -FEES
$55.00
JPMORGAN CHASE BANK
SAMS - COFFEE
$35.92
JPMORGAN CHASE BANK
SAMS - MATTRESS
$879.92
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$326.85
JPMORGAN CHASE BANK
SUMNERONE- COPIER
$160.27
JPMORGAN CHASE BANK
TRAVEL EXPENSE 9/27
$109.24
JPMORGAN CHASE BANK
USPS - POSTAGE
$5.90
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$85.54
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$403.52
VERIZON WIRELESS
WIRELESS CONNECTION
$1,003.68
SALES TAX FUND -FIRE -Total
$19,255.71
SALES TAX FIRE -Total
$19,255.71
38 SALES TAX POLICE AEP IPSO
ELECTRIC USE
$6,125.70
JPMORGAN CHASE BANK
CORNERSTONE- SUPPLIES
$8.69
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$399.01
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE
$206.50
POLYGRAPH EXAMINERS BOARD
LICENSE RENEW FEE
$100.00
7
Claims List - 10/19/2021
Fund
Vendor Name
Payable Description
Payment
FUNTASTIC ISLAND RENOVATI
$94,422.00
CIP FUNTASTIC SPLASH PAD -Total
Amount
38 SALES TAX POLICE
TREASURER PETTY CASH
TRAVEL EXP -KITCH
$10.00
MESHEK & ASSOCIATES, P.L.C,
TREASURER PETTY CASH
TRAVEL EXP -M BLUNT
$144.48
REHA
UNITED TACTICAL SYSTEMS
TRAINING
$395.00
VERIZON WIRELESS
WIRELESS CONNECTION
$1,260.58
SALES TAX FUND - POLICE - Total
$8,649.96
SALES TAX POLICE -Total
$8,649.96
39 SALES TAX STREETS
AEP /PSO
ELECTRIC USE
$2,001.02
AEP IPSO
STREET LIGHTS
$6,885.36
JPMORGAN CHASE BANK
ANCHOR STONE -ROCK
$779.41
JPMORGAN CHASE BANK
CRAFCO- SEALANT
$4,788.00
JPMORGAN CHASE BANK
LOCKE- MATERIALS
$86.46
JPMORGAN CHASE BANK
LOWES- BOARDS
$19.98
JPMORGAN CHASE BANK
LOWES - CUTTERS
$35.34
JPMORGAN CHASE BANK
LOWES- MATERIALS
$115.98
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$13.54
JPMORGAN CHASE BANK
OK PUBL SAFETY -CDL FE
$30.16
JPMORGAN CHASE BANK
REDWING-BOOTS
$340.00
JPMORGAN CHASE BANK
ROADSAFE- CONES /BASES
$1,075.00
JPMORGAN CHASE BANK
TIMMONS -DEF
$175.00
JPMORGAN CHASE BANK
TULSA ASPHALT- ASPHALT
$510.21
JPMORGAN CHASE BANK
TWIN CITIES - CONCRETE
$4,730.00
JPMORGAN CHASE BANK
WELSCO- RENTAL
$46.40
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$251.70
VERDIGRIS VALLEY ELECTRIC COOP
1161129 TRAFFIC SIGNA
$71.41
VERDIGRIS VALLEY ELECTRIC COOP
CHAMPION STREET LIGHT
$72.47
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHT
$5.78
VERIZON WIRELESS
WIRELESS CONNECTION
$60.02
SALES TAX FUND-STREETS -Total
$22,113.24
SALES TAX STREETS -Total
$22,113.24
40 CAPITAL IMPROVEMENTS
JPMORGAN CHASE BANK
AMAZON- EQUIPMENT
$81.84
JPMORGAN CHASE BANK
AMAZON -TOOLS
$144.87
JPMORGAN CHASE BANK
NAFECO- PUMPER ACCESSO
$675.50
JPMORGAN CHASE BANK
NSC- PUMPER ACCESSORIE
$15,999.80
CIP FIRE DEPT VEHICLES -Total
$16,902.01
MAGNUM CONSTRUCTION
FUNTASTIC ISLAND RENOVATI
$94,422.00
CIP FUNTASTIC SPLASH PAD -Total
$94,422.00
CEI INCORPORATED
CENTRAL PARK DRAINAGE IMP
$21,672.37
MESHEK & ASSOCIATES, P.L.C,
CENTRAL PARK CHANNEL
$580.00
REHA
CIP LAKERIDGEICNTL PARK -Total $22,252.37
A
Claims List - 10/19/2021
Fund
Vendor Name
Payable Description
Payment
Amount
40 CAPITAL IMPROVEMENTS
•Total
$133,576.38
70 CITY GARAGE
AEP /PSO
ELECTRIC USE
$450.35
DUVALL ELECTRIC LLC
TRANSFER SWITCH
$4,700.00
JPMORGAN CHASE BANK
AMAZON -PARTS
$15.35
JPMORGAN CHASE BANK
BEST CHOICE - WINDSHIEL
$245.00
JPMORGAN CHASE BANK
BLT HEADLIGHTS -PARTS
$504.00
JPMORGAN CHASE BANK
GRAINGER- SUPPLIES
$12.25
JPMORGAN CHASE BANK
HESSELBEIN -TIRES
$1,122.10
JPMORGAN CHASE BANK
JIM GLOVER -PARTS
$1,235.57
JPMORGAN CHASE BANK
JIM NORTON -PARTS
$192.58
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$16.67
JPMORGAN CHASE BANK
OREILLY -PARTS
$29.79
JPMORGAN CHASE BANK
SPRINGDALE TRACTOR -PA
$1,465.17
JPMORGAN CHASE BANK
SUMMIT - REPAIRS
$1,824.72
JPMORGAN CHASE BANK
SUPERBRIGHT -PARTS
$200.89
JPMORGAN CHASE BANK
TMBC -PARTS
$98.85
JPMORGAN CHASE BANK
TULSA NEW HOLLAND -PAR
$1,095.89
JPMORGAN CHASE BANK
UNITED FORD -CORE CRED
($600.00)
JPMORGAN CHASE BANK
UNITED FORD -PARS
$353.18
JPMORGAN CHASE BANK
UNITED FORD - REFUND
($75.00)
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$108.77
SIGN IT INC
VEHICLE WRAP
$1,040.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
$93.32
CITY GARAGE -Total
$14,129.45
CITY GARAGE •Total
$14,129.45
76 WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
$8,276.98
OK TAX COMMISSION SPECIAL TAX UNIT
MITF ASSESSMENTS 21 -22
$4,021.70
SAS, LLC SELECT ACTUARIAL SERVICE
WORK COMP ACTUARIAL
$3,750.00
UNITED SAFETY 8 CLAIMS INC
UNITED SAFETY CLAIMS
$1,658.33
WORKERS' COMP SELF -INS -Total
$17,707.01
WORKERS' COMP SELF -INS -Total $17,707.01
78 HEALTHCARE SELF INS FUND JPMORGAN CHASE BANK PUSH PEDAL - TREADMILL $3,879.00
WELLNESS -Total $3,879.00
HEALTHCARE SELF INS FUND -Total $3,879.00
City Grand Total $344,624.45
Q
TO: The Honorable Mayor and City Council
FROM: David Hurst
Fire Chief
SUBJECT: Cherokee Nation Donation Acceptance and Budget Amendment
DATE: October 15, 2021
BACKGROUND:
On May 11, 2021, the Cherokee Nation donated $3,500.00 to the City of Owasso Fire Department.
The donation is part of the Cherokee Nation's initiative to be good partners within the community
by aiding worthwhile causes that provide valuable services to the community and Cherokee
Nation citizens.
If approved, the donated funding will be utilized to support fire department operations.
RECOMMENDATION:
Staff recommends acceptance of the donation from the Cherokee Nation, and approval of a
budget amendment increasing the appropriation for expenditures in the Fire Department by
$3,500.00.
TO: The Honorable Mayor and City Council
FROM: Earl Farris
Project Administrator
SUBJECT: Acceptance of Infrastructure Improvements at 11492 North 137th East Avenue
(Gaches Dental)
DATE: October 15, 2021
BACKGROUND:
The subject commercial development is located at 11492 North 137th East Avenue. Public
infrastructure improvements consist of a concrete approach and sidewalk.
FINAL INSPECTIONS:
Final inspections for the infrastructure components were completed in September 2021, by the
Public Works Department. All standards for acceptance have been met. Additionally, the
construction contractor has supplied the necessary two -year maintenance bond.
RECOMMENDATION:
Staff recommends acceptance of the public infrastructure improvements located at 11492 North
137th East Avenue, consisting of a concrete approach and sidewalk.
ATTACHMENTS:
Location Map
City Attorney Approved Bond
Gaches Dental
= 162 ft
Location Map
10/04/2021
This map may re resents a visual cisplay of related geographic Information. Data provided here on is not guarantee of acutual field conditions. To be sure of complete accuracy, please contact the
responsible staffpfor most up-to -date information.
Farris, Earl
From: Wingert Shellie
Sent: Monday, August 23, 20212:05 PM
To: Hancock, Brandon
Cc: Farris, Earl
Subject: RE: Bond Review for Gaches Dental R.O.W.
Hello,
I have reviewed the Right -Of -Way, Dr. Gaches, 11492 N. 1371h Ave maintenance bond at your request. The attorney -in-
fact signature is authorized, the surety is licensed to do business in Oklahoma, and the amount of the bond is well within
the surety's $2,899,000.00 underwriting limitation. Therefore, the bond is approved.
Thank you,
Shellie
Shellie Wingert
Legal Assistant
City of Owasso
200 S. Main St
918 - 376 -1548
swingers @cityofowasso.com
From: Hancock, Brandon
Sent: Monday, August 23, 20211:17 PM
To: Wingert Shellie <swingert @cityofowasso.com>
Cc: Farris, Earl <efarris @CityOfOwasso.com>
Subject: Bond Review for Gaches Dental R.O.W.
Shellie-
Please review bond and let us know if it is ok.
Thanks
Brandon Hancock, CPII
Infrastructure Inspector
Owasso Public Works
office: 918 272 -4959
fax: 918 272 -4996
cell: 918 693 -0373
bhancock@citvofowasso.com
1
Maintenance Bond
PRIVATELY FINANCED PUBLIC IMPROVEMENTS
Bond No: CNR -1941 I -00
KNOW ALL MEN BY THESE PRESENTS, That we Uclgados Construction, Inc. as
Principal (Contractor), and Guurors Indemnity Company as Surety, are held and firmly —
bound unto the City of Owasso. Oklahoma. as Obligee, in the penal sum of Tcn -
'thousand S No to which payment will and truly to Ix
made, we do bind ourselves. and each of our heirs, executors, administrators,
successors, and assigns juintly and severally, firmly by these presents. _
WHEREAS, the Principal will furnish a bond conditioned to guarantee. Ibr the
period of TWO YEARS after rural approval of the Right-Of-Way, Dr. Gaches.
11492 N. 137th .Ave OK, a privately linanced public improvement,
and acceptance of such by the City Council of the City or Owasso, Oklahoma.
against all defects in workmanship and materials which may become apparent
in such privately financed public improvement during said period.
NOW. THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the _.
Principal mid /or Surety shall indemnify the Obligee for all loss that the Obligee may
sustain by reason of any defective materials or workmanship in the privately financed
public improvement which may become apparent during the said period. _
SIGNED, SEALED, AND DATED: 19th. 2031
Principal
BY:
In;urors Indemnity Company. Surely
BY; Attorney -in -Fact
IA K. Sherman
Attach Power of Attorney
POWER OF ATTORNEY of INSURORS INDEMNITY COMPANY
Waco, Texas
KNOW ALL PERSONS BY THESE PRESENTS:
Number: CNB
That INSURORS INDEMNITY COMPANY, Waco, Texas, organized and existing under the laws orthe Stale of Texas,
and authorized and licensed to do business in the Slate of Texas and the United Slates of America, does hereby
make, constitute and appoint
Lisa K Sherman of the City of Oklahoma City State of OK
as Attorney In Fact, Wilt full power and authority hereby conferred upon him to sign, execute, acknowledge and
deliver for and on Its behalf as Surely and as its act and deed, all of the following gasses of document, to -wit:
Indemnity, Surety and Undertakings that may be desired by contract, or may be given in any action
or proceeding In any court of law or equity; Indemnity In all cases Where indemnity may be lawfully
given and with full power and authority to execute consents and waivers to modify or change or
extend any bond or document executed for this Company.
Atlas
Tammy Tie ran, Secretary
State of Texas
County of Mclennan
INSURORS INDEMNITY COMP
Dave E. Talbert, President
On the day of November, 2014, before me a Notary Public In the State of Texas, personalty appeared Dave E.
Talbert and Tammy Tieperman, who being by me duly Swann, acknowktlged that they executed the above Pourer of Attorney In
their capacities as President, and Corporate Secretary, re ively, of Insurors Indemnity Company, and acknowledged said
Pourer el Attorney to be the voluntary act and deed of the C any,
Insurors Indemnity Company certifies that this Power of Attorney is granted under and by authority of the
following resolutions of the Company adopted by the Board of Directors on November 11, 2014:
RESOLVED, that all bonds, undertakings, contracts orother obligations may be executed In the name of the Company
by persons appointed as Attorney in Fact pursuant to a Pourer of Attorney issued In accordance with these Resolutions. Said
Power of Allomey shall be executed in the name and on behalf of the Company either by the Chairman and CEO or the President,
under their respective designation. The signature of such otGcor and the seal of the Company may be affixed by facsimile to any
Power of Attorney, and, unless subsequently revoked and subject to any limilation set forth therein, any such Power of Attemay
or cedificale bearing such facsinlle signature and seal shell be valid and binding upon the Company and any such power ao
executed and certified by facsimile signature and seat shall be valid and binding upon the Company with respect to any bond or
undertaking to which it is validly etlached.
RESOLVED, that Attorneys In Fact shall have the power and authority, subject to the terms and limitations of the Pourer
of Attorney issued to them, to execute and deliver on behalf of the Company and to attach the seal of the Company to any and all
bonds and undertakings, and any such instrument executed by such Attorneys In Fact shall be binding upon the Company as if
signed by an Executive Officer and seated and attested to by the Secretary or Assistant Secretary of the Company.
1, Tammy Tieparman. Secretary of Insurors indemnity Company, do hereby certify that the foregoing is a true excerpt
from the Resolutions of the said Company as adopted by its Board of Directors on November 11, 2014, and that this Resolution
is in full force and effect. I certify that the foregoing Power of Attorney is In full force and effect and has not been revoked.
In Witness Whereof, I haw sot my hand and the seal of INSURORS INDEMNITY COMPANY on this 19th
day of Aunusl 2021
NOTE. IF YOU HAVE ANY QUESTION REGARDING THE VALIDITY OR WORDING OF THIS POWER OF ATTORNEY.
PLEASE CALL 800 933 7444 OR WRfTETO US AT P. 0, 80X32;77, WACO, TEXAS 76703 OR EMAIL US AT
PO Box 32577
Phone: 977 816 2800 Waco, Texas 76703 -4200
IMPORTANT- AVISO IMPORTAWE
To obtain information or make a complaint
You may call Insurors Indemnity Company's lull -Oee
telephone another for information or to make a complaint
at:
1- 877 - 816.2800
You may also write to Insurors Indemnity Company at
P.O. Box 32577
Waco. TX 76703 -4200
Or
225 South Fifth Slrcel
Waco, TX 76701
You may contact the Tcxte, Department of Insurance to
obtain information on companies, coverages, rights or
complaints at
1.500- 252 -3439
You may Write the Texas Department of Insurance at:
Consumer Prutcclion ( 1 11.1 A)
P.U. Box 149091
Austio,'IX 78714.9091
Fax: 512- 490 -1007
Web:
E-mail:
PREMIUM OR CLAIM DISPU1IM
Should you have a dispute concerning your premium or
,about is chriut, you should contact the agent or the
company lira. Witte dispute is not resolved, you may
contact the Texas Department or Insurance.
ATTACH THIS TO YOUR POLICY:
This notice is tin information only and does not bcoorne it
part or cendition of the attached document.
Pam obicncr in(brancion o Para somocr unn queja:
I fisted puede Ilamar al mmncm de telefono gmdi de
Insurors Indemnity Company's Para information a pars
son titer una qucjo al
1 -877 - 816.2860
listed tanbiea puede escribir a hrsumrs Indemnity
Company:
P.O. Box 32577
Waco. TX 76703 -420D
225 South Fifth Street
Waco, 3:Y 76701
Pucdc cumuuicarse con el Departansento de Segums do
Texas pant ohrener infomsacio s acerca de companies,
cobcrturas, dereclsos o qucjas of
1- 800. 242.9439
Puede escribir at Depamnnento de Sigmas du Texas:
Consumer Protection (11 I -IA)
P.O. Box 149091
DISPOTAS SOBRE PRIMAS O RECLAh
Si clear was disputa concemlente a so prima o a an
reelamu, dcbe conrunicarse con el agent u la compania
primcrc. Si no se resuelve la disputa, puede emonees
comunictusc can cl depanamento (TDI).
UNA ESTE AV(SO A SU POLILA:
Este avisu es solo pans proposito do infomracion y no se
convierte en pane o condition del documente adjunto.
Insurorsindemnity,com
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER,
IMPORTANT: If file cerURcate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed.
It SUBROGATION IS WAIVED, subject to the terms and conditions of Ilia policy, certain policies may requite an andonsemenl. A statement on
this cadiricato does no( confer rights to the cortificalo holder In Ilcu or such endorsemenf(s)-
PRODUC[JI
InsvlanceAgency of l.IA America Inc
10009 S. Penn, Building E
P. 0. BOX 690300
Oklahomn City ON 73184
NAME DeniaSe Zealots
PXOxe (905)601.0016 AC NR: (405)091 -0415
otaltrola( ml doin edcoino.mm
INSURERIS) AFroacumt COVERAGE
NATO
Visual EMC PwPcny & CaSanlly Ins
25186
Delgado's Conslmclion, Inc.
1421 SW 23rd St
Omahonla Ctly OK 731087838
msunRO' LmP:Oyels Mutual Cn5Valry Co.
21415
W,URERC: EMCASCO Insurance Company
21407
INSURERD:
5 1,000,000
2021
THIS IS TO CERTIFY 114ATTHE POLICICS OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMEDABOVE FOR THE POLICY PERIOD
INDICATED. HOPNRHSTANOING ANY REQUIREMENT, TERM OR CONDDION OF ANY CONTRACTOR 0114E11 DDCUI.IENT WITH RESPECT TO NWICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, TI IC INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALLTHE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
TO: The Honorable Mayor and City Council
FROM: Earl Farris
Project Administrator
SUBJECT: Acceptance of Sanitary Sewer Infrastructure Improvements at Magnolia Ridge
Phase II
DATE: October 15, 2021
BACKGROUND:
The subject sanitary sewer infrastructure is to serve the Magnolia Ridge Phase II subdivision,
which is ''A mile west of Memorial Road, (between North 73rd East Place and North 76Th East
Place), and 'A mile north of East 861h Street North. This subdivision is within Tulsa County: however,
the sanitary sewer is connected to the City of Owasso sanitary sewer system.
FINAL INSPECTIONS:
Final inspections for the infrastructure components were completed in September 2021, by the
Public Works Department. All standards for acceptance have been met. Additionally, the
construction contractor has supplied the necessary two -year maintenance bond.
RECOMMENDATION:
Staff recommends acceptance of the public sanitary sewer infrastructure improvements to serve
the Magnolia Ridge Phase II subdivision
ATTACHMENTS:
Location Map
City Attorney Approved Bond
Magnolia Ridge Phase II
This map may reFresems a visual disclay of related geographic information. Data provided here cn is no -. aaaramee of acutual field conditions. To be sure cf oomplete accuracy, pleas=_ contact the
= 850 n
Location Map
04/27/2021
This map may reFresems a visual disclay of related geographic information. Data provided here cn is no -. aaaramee of acutual field conditions. To be sure cf oomplete accuracy, pleas=_ contact the
staff for most up -to -date information.
Farris, Earl
From: Wingert Shellie
Sent: Monday, September 27, 2021 8:27 AM
To: Eaton, Steven
Cc: Lombardi, Julie; Farris, Earl
Subject: Magnolia Ridge Phase 2 Maintenance Bond
Attachments: 2021 091 71 051463 82.pdf
Hello Steven,
I have reviewed the Magnolia Ridge Phase 2 maintenance bond at your request. The attorney -in-
fact signature is authorized, the surety is licensed to do business in Oklahoma, and the amount of the
bond is well within the surety's $4,581,000 underwriting limitation. Therefore, the bond is
approved.
Thanks,
Shellie
Shellie Wingert
Legal Assistant
City of Owasso
200 S. Main St., Owasso, OK 74055
swinaert(cDciMfowas so. com
Wk: 918 - 376 -1548
Cell: 918 - 845 -0465
Maintenance Bond
PRIVATELY FINANCED PUBLIC IMPROVEMENTS
Bond No: GR50767
KNOW ALL MEN BY THESE PRESENTS, That we Developers Paving Company.
LLC, as Principal (Developer and Contractor), and Granite Re. Inc. as Surety, are held
and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of
One Hundred Fifty Five Thousand. Nine Hundred Ninety Dollars & 461100
($155,990.46) to which payment will and truly to be made, we do bind ourselves, and
each of our heirs, executors, administrators, successors, and assigns jointly and severally,
firmly by these presents.
WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of
TWO YEAR after final approval of the Sanitary Sewer to serve Magnolia Ridge Phase II,
a privately financed public improvement, and acceptance of such by the City Council of
the City of Owasso, Oklahoma, against all defects in workmanship and materials which
may become apparent in such privately financed public improvement during said period.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the
Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may
sustain by reason of any defective materials or workmanship in the privately financed
public improvement which may become apparent during the said period.
SIGNED, SEALED, D TED: September 15, 2021
Developers Paving% ompany, LC, Principal
BY:
Attach Power of Attorney
GRANITE RE, INC.
GENERAL POWER OF ATTORNEY
Know all Men by these Presents:
That GRANITE RE, INC., a corporation organized and existing under the laws of the State of MINNESOTA and having its principal office at the
City of OKLAHOMA CITY In the State of OKLAHOMA does hereby constitute and appoint:
SHANNON NICHOLAS; VICKYJARVIS; PAM SLATON; CATHY COMBS Its true and lawful Attorney -In- facts) for the following purposes, to wit:
To sign Its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all acts
and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which Is hereto annexed and made a
part of this Power of Attorney; and the said GRANITE RE, INC, through us, Its Board of Directors, hereby ratifies and confirms all and whatsoever the
said:
SHANNON NICHOLAS; V(CKYJARVIS; PAM SLATON; CATHY COMBS may lawfully do In the premises by virtue of these presents.
In Witness WKereof, the said GRANITE RE, INC, has caused this instrument to be sealed with Its corporate seal, duly attested by the signatures
of its President and Assistant Secretary, this 3,d day ofJanuary, 2020.
SEAL Kenneth D. Whittln on, President
STATE OF OKLAHOMA )
COUNTY OF OKLAHOMA ) Kyle P. McDonald, Assistant Secretary
On this 3rd day of January, 2020, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC, Company and Kyle P.
McDonald, Assistant Secretary of said Company, with both of whom I am personally acquainted, who being by me severally duly sworn, said, that
they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Assistant Secretary of GRANITE RE, INC, the
corporation described In and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed
to said Power of Attorney was such corporate seal, that It was so Axed by order of the Board of Directors of said corporation, and that they signed
their name thereto by like order as President and Assistant Secretary, respectively, of the Company.
Notary Public
GRANITE RE, INC.
Certificate
THE UNDERSIGNED, being the duly elected and acting Assistant Secretary of Granite Re, Inc., a Minnesota Corporation. HEREBY CERTIFIES that the
following resolution Is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the board of Directors of Granite Re, Inc, and that
said Power of Attorney has not been revoked and Is now In full force and effect.
"RESOLVED, that the President, any Vice President, the Assistant Secretary, and any Assistant Vice President shall each have authority to
appoint individuals as attorneys -In -fact or under other appropriate titles with authority to execute on behalf of the company fldellty and
surety bonds and other documents of similar character Issued by the Company In the course of its business. On any Instrument making or
evidencing such appointment, the signatures may be affixed by facsimile. On any Instrument conferring such authority or on any bond or
undertaking of the Company, the seal, or a facsimile thereof, maybe Impressed or affixed or In any other manner reproduced; provided,
however, that the seal shall not be necessary to the validity of any such Instrument or undertaking."
IN NESS WHE EOF the undersigned has subscribed this Certificate and affixed the corporate seal of the Corporation this
SEAL
Kyle P, McDonald, Assistant Secretary
My Commission Expires:
Notary Public
GRANITE RE, INC.
Certificate
THE UNDERSIGNED, being the duly elected and acting Assistant Secretary of Granite Re, Inc., a Minnesota Corporation. HEREBY CERTIFIES that the
following resolution Is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the board of Directors of Granite Re, Inc, and that
said Power of Attorney has not been revoked and Is now In full force and effect.
"RESOLVED, that the President, any Vice President, the Assistant Secretary, and any Assistant Vice President shall each have authority to
appoint individuals as attorneys -In -fact or under other appropriate titles with authority to execute on behalf of the company fldellty and
surety bonds and other documents of similar character Issued by the Company In the course of its business. On any Instrument making or
evidencing such appointment, the signatures may be affixed by facsimile. On any Instrument conferring such authority or on any bond or
undertaking of the Company, the seal, or a facsimile thereof, maybe Impressed or affixed or In any other manner reproduced; provided,
the undersigned has subscribed this Certificate and affixed the corporate seal of the Corporation this
SEAL
Kyle P, McDonald, Assistant Secretary
GRO800 -1
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE ACONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. It SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
Cedlgcate holder In lieu of such endorsement(s).
PRODUCER
Tedford Insurance - Jenks Office-
NAyE. Pam SldtOn, CISA Elite
PHONE (918)299 -2345 prc No: (9191299
P 0 Box 1050
INSURERIS) APFORDWO COVERAGE NAIC q
INSURER A: Continental Insurance Company
35289
Jenks OK 74037
INSURED
INSURER O: Continental Casualty Company
20443
INSVII6M Insurance company of the West
27847.
Developerls Paving Company, LLC
IN9DRERD:
12150 East 96th Street North
MEO ENP (My
Owasso OK 74055
OESCftIPT10N OFOPERATIONS hahvx
DEae RIPnoNOFOPERATIONEILOCATIONSIVENICLES (ACOR0IO1,AddWonal R9malke SaM1etlule, may bea(eahedN mvH apaaeH HgNrctl)
General Liability policy includes Additional Insured clause for Ongoing and Completed operations in favor
of certificate holder as respects operations of the named insured, if required under valid written
insured contract, General Liability policy includes Waiver of Subrogation in favor of certificate holder
as respects operations of the named insured, if required under valid written insured contract. This
insurance is primary & non - contributory as respects operations of the named insured. Auto policy
includes Additional Insured in favor of certificate holder as respects operations of the named insured,
if required under valid written insured contract. Auto policy includes Waiver of Subrogation in favor of
city of Owasso
200 S Main St,
Owasso, OK 74055
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
COMMENTS /REMARKS
certificate holder as respects operations of the named insured, if required under valid
written insured contract. Workers Compensation policy includes Waiver of Subrogation in
favor of certificate holder as respects operations of the named insured, if required under
valid written insured contract. Umbrella policy follows -form of underlying Auto and
General Liability regarding Additional Insured and Auto, General Liability and Workers
compensation regarding Waiver of Subrogation.
OFREMARK COPYRIGHT 2000, AMS SERVICES INC.
TO: The Honorable Mayor and City Council
FROM: Karl A. Fritschen AICP, RLA
Planning Manager
SUBJECT: Amendment of Lissau Landing Plat and Deeds of Dedication
DATE: October 15, 2021
BACKGROUND:
On March 16, 2021, the City Council approved a Final Plat for Lissau Landing located at 11610
North 137th East Avenue, containing approximately 11.48 acres. On September 20, 2021, staff
was advised of language on the Deeds of Dedication page of the Lissau Landing Plat Warren
Clinic) that needs to be stricken to eliminate potential ambiguity with regard to waterline
maintenance. The language is unclear in Section I, Paragraph C, in terms of who is responsible
for maintaining the water lines. In some sentences, the language reads Washington County
Rural #3 and in others, the City of Owasso.
The water service to this development is provided by Washington County Rural #3, so any
references to maintenance should not include the City of Owasso. Washington County Rural
Water District #3 has requested language in the Deeds of Dedication of the Plat of Lissau
Landing be stricken to eliminate potential ambiguity with regard to waterline maintenance.
RECOMMENDATION:
Staff recommends approval to execute an amendment to the Lissau Landing Plat and Deed of
Dedication, as recorded in the Tulsa County Clerk's office on May 7, 2021, as Plat No. 6970.
ATTACHMENT:
Amendment instrument
AMENDMENT OF PLAT AND DEED OF DEDICATION OF
LISSAU LANDING
[PLAT NO. 69701
THIS AMENDMENT OF PLAT AND DEED OF DEDICATION OF LISSAU
LANDING ( "Amendment") is entered into and is effective this 19th day of October, 2021.
RECITALS:
A. The Plat and Deed of Dedication of LISSAU LANDING was recorded in the office
of the Tulsa County Clerk on May 7, 2021 as Plat No. 6970 (the "Subdivision ").
B. WPBC — OWASSO #I, LLC, Charney Properties, Inc, Kourtis Property
Management, Inc., Simmons Property Management, Inc., and The Imprimis Group, Inc. are the
owners of all of the real property comprising the Subdivision, more particularly described as Lot
One (1), Block One (1), LISSAU LANDING, a Subdivision in the City of Owasso, Tulsa County,
Oklahoma, as evidenced by the Ownership Report attached hereto as Exhibit "A ".
C. Section I.C. Water, Sanitary Sewer, and Storm Sewer Service provides that the City
of Owasso and its successors shall be responsible for the maintenance of public water systems,
restricted water lines and water mains in the utility easements with the Subdivision; and said
Section I.C. conflicts with Section I.L. Washington County RWD No. 3 which provides that
Washington County Rural Water District No. 3 shall be responsible for the maintenance of the
public water mains and underground water facilities.
D. Pursuant to Section II.C. Amendment, the Plat and Deed of Dedication may be
amended by the owners of the lot of the Subdivision with the approval of the City of Owasso.
E. It is in the best interest of the owners of the lot in the Subdivision to amend the Plat
and Deed of Dedication for the Subdivision to clarify that Washington County Rural Water District
No. 3 is responsible for the maintenance of public water mains and its underground facilities and
not the City of Owasso or its successors.
AMENDMENT:
NOW, THEREFORE, the undersigned, being the owners of the lot in the Subdivision,
agree as follows:
1. Section I.C. Water, Sanitary Sewer, and Storm Sewer Service is hereby deleted in
its entirety and replaced with the following:
Page 1
C. SANITARY SEWER AND STORM SEWER SERVICE
1. THE OWNER OF ANY LOT SHALL BE RESPONSIBLE FOR THE PROTECTION
OF THE PUBLIC SANITARY SEWER MAINS AND STORM SEWERS LOCATED
ON THE OWNER'S LOT.
2. WITHIN UTILITY EASEMENTS, RESTRICTED SANITARY SEWER, STORM
SEWER AND DRAINAGE EASEMENTS DEPICTED ON THE ACCOMPANYING
PLAT, THE ALTERATION OF GRADE FROM THE CONTOURS EXISTING
UPON THE COMPLETION OF THE INSTALLATION OF A PUBLIC SANITARY
SEWER MAIN, OR STORM SEWER OR ANY CONSTRUCTION ACTIVITY
WHICH, IN THE JUDGMENT OF THE CITY, WOULD INTERFERE WITH PUBLIC
SANITARY SEWER MAINS, AND STORM SEWERS SHALL BE PROHIBITED.
3. THE CITY, OR ITS SUCCESSORS, SHALL BE RESPONSIBLE FOR ORDINARY
MAINTENANCE OF PUBLIC SANITARY SEWER MAINS AND STORM SEWERS
BUT THE OWNER SHALL PAY FOR DAMAGE OR RELOCATION OF SUCH
FACILITIES CAUSED OR NECESSITATED BYACTS OF THE OWNER, OR THE
OWNER'S AGENTS AND /OR CONTRACTORS.
4. THE CITY, OR ITS SUCCESSORS, SHALL AT ALL TIMES HAVE THE RIGHT
OF ACCESS TO ALL UTILITY EASEMENTS, SANITARY SEWER, STORM
SEWER AND DRAINAGE EASEMENTS DEPICTED ON THE ACCOMPANYING
PLAT, OR OTHERWISE PROVIDED FOR IN THIS DEED OF DEDICATION, FOR
THE PURPOSE OF INSTALLING, MAINTAINING, REMOVING OR REPLACING
ANY PORTION OF UNDERGROUND SANITARY SEWER, OR STORM SEWER
FACILITIES.
5. THE COVENANTS SET FORTH IN THIS SUBSECTION SHALL BE
ENFORCEABLE BY THE CITY, OR ITS SUCCESSORS, AND THE OWNER OF
EACH LOT AGREES TO BE BOUND BY THESE COVENANTS.
2. Except as expressly amended hereby, the Plat and Deed of Dedication of Lissau
Landing shall remain in full force and effect.
[REMAINDER OF PAGE INTENTIONALLY BLANK]
[SIGNATURE PAGES FOLLOW]
Page 2
SIGNATURE PAGE TO
AMENDMENT OF PLAT AND DEED OF DEDICATION OF
LISSAU LANDING
WPBC — OWASSO #1, LLC
An Oklahoma limited liability company
By: Warren Professional Building Corporation
An Oklahoma not - for - profit corporation,
Its sole member /Manager
Tim McNulty, President
STATE OF OKLAHOMA )
) ss
COUNTY OF TULSA )
This instrument was acknowledged before me, a Notary Public, on this day of
August, 2021, by Tim McNulty as President of Warren Professional Building Corporation, an
Oklahoma not - for -profit corporation, the sole member/Manager of WPBC — OWASSO #1, LLC,
an Oklahoma limited liability company.
Commission No.:
Commission Expires:
Notary Public
Page 3
SIGNATURE PAGE TO
AMENDMENT OF PLAT AND DEED OF DEDICATION OF
LISSAU LANDING
CHARNEY PROPERTIES, INC.,
STATE OF OKLAHOMA )
) ss
COUNTY OF TULSA )
David E. Charney
President
This instrument was acknowledged before me, a Notary Public, on this day of
August, 2021, by David E. Charney as President of Chamey Properties, Inc., an Oklahoma
corporation.
Commission No.:
Commission Expires:
Notary Public
Page 4
SIGNATURE PAGE TO
AMENDMENT OF PLAT AND DEED OF DEDICATION OF
LISSAU LANDING
KOURTIS PROPERTY MANAGEMENT, INC.,
an Oklahoma corporation
STATE OF OKLAHOMA
COUNTY OF TULSA
Pete Kourtis
President
This instrument was acknowledged before me, a Notary Public, on this day of
August, 2021, by Pete Kourtis as President of Kourtis Property Management, Inc., an Oklahoma
corporation.
Commission No.:_
Commission Expires:
Notary Public
Page 5
SIGNATURE PAGE TO
AMENDMENT OF PLAT AND DEED OF DEDICATION OF
LISSAU LANDING
SIMMONS PROPERTY MANAGEMENT, INC.,
an Oklahoma corporation
Greg Simmons
President
STATE OF OKLAHOMA )
) ss
COUNTY OF TULSA )
This instrument was acknowledged before me, a Notary Public, on this day of
August, 2021, by Greg Simmons as President of Simmons Property Management, Inc., an
Oklahoma corporation.
Commission No.:
Commission Expires:
Notary Public
Page 6
SIGNATURE PAGE TO
AMENDMENT OF PLAT AND DEED OF DEDICATION OF
LISSAU LANDING
THE IMPRIMIS GROUP, INC.,
an Oklahoma corporation
STATE OF OKLAHOMA )
) ss
COUNTY OF TULSA )
J. Thomas Atherton
President
This instrument was acknowledged before me, a Notary Public, on this day of
August, 2021, by J. Thomas Atherton as President of The Imprimis Group, Inc., an Oklahoma
corporation.
Commission No.:
Commission Expires:
Notary Public
Page 7
On this day of , 2021, the Owasso Planning
Commission expressly acknowledges, consents and approves of the Amendment of Plat and Deed
of Dedication of Lissau Landing, Plat No. 6970.
Chairman of the Owasso Planning Commission
Page 8
On this day of 2021, the City Council of the City of
Owasso expressly acknowledges, consents and approves of the Amendment of Plat and Deed of
Dedication of Lissau Landing, Plat No. 6970.
Bill Bush, Mayor
Attest:
Juliann M. Stevens, City Clerk
Date:
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Page 9
Exhibit "A"
Ownership Report
Page 10
Lissau Landing
final plat
TO: The Honorable Mayor and City Council
FROM: Juliann M. Stevens, City Clerk
SUBJECT: Resolution 2021 -13, Ward 5 City Council Election
DATE: October 15, 2021
BACKGROUND:
Pursuant to the provisions of the Owasso City Charter, governing the election of City Council
members, "the Council shall take action by Resolution to call any necessary Ward Elections." In
2022, such election is required for Ward 5 for a three -year term. All registered voters residing within
the Owasso City limits may vote in the election, regardless of the Council Ward in which they
reside.
In 2015, statutory requirements for elections conducted by the County Election Boards were
amended. The City of Owasso utilizes the Tulsa County Election Board to facilitate City elections;
therefore, City elections are affected by those changes and create conflict with provisions
contained in the City's Charter regarding election dates. Resolutions not conforming to the
statutory requirements will not be accepted, nor will the election be conducted by the County
Election Board.
A resolution calling the Ward 5 election must be submitted to the Election Board by November 19,
2021. Staff has prepared Resolution 2021 -13, calling the Ward 5 election.
ELECTION DETAILS:
• The primary election will be held on Tuesday, February 8, 2022.
• Should one of the candidates not receive the majority of all votes cast for the particular
ward, a general election will be held.
• The general election, if necessary, will be held on Tuesday, April 5, 2022.
FILING PERIOD FOR INTERESTED CANDIDATES:
• The filing period for interested candidates will be December 6, 7, and 8, 2021, between
the hours of 8:00 a.m. and 5:00 p.m.
• Registered voters who reside within the ward shall be qualified to hold the office of City
Council Member for that ward.
• Interested candidates must file a notarized Declaration of Candidacy form with the Tulsa
County Election Board.
RECOMMENDATION:
Staff recommends approval of Resolution 2021 -13.
ATTACHMENTS:
Resolution 2021 -13
Ward Map
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2021 -13
NOTICE OF ELECTION AND VOTING PRECINCT CERTIFICATION
WHEREAS, pursuant to the provision of the Owasso City Charter governing the
election of City Council members, "the Council shall take action by Resolution to call any
necessary Ward Elections."
WHEREAS, in 2022, such election is required for the purpose of electing Owasso City
Council Members, for the ward and term as follows:
WARD NO. TERM
5 3 years
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA:
1. That a non - partisan Primary Election will be held on February 8, 2022; and,
2. That the General Election thereafter, if necessary, will be held on April 5, 2022;
and,
3. That only qualified electors of the City of Owasso who reside in the respective
wards shall be qualified to hold the office of Council Member; and,
4. The filing period for qualified candidates begins at 8:00 a.m. on Monday,
December 6, 2021, and ends at 5:00 p.m. on Wednesday, December 8,2021;
and,
5. Contests of candidacy may be filed until 5:00 p.m. on Friday, December 11,
2021.
BE IT FURTHER RESOLVED that the City Council of the City of Owasso, Oklahoma,
hereby certifies to the Tulsa County Election Board that Tulsa County precincts #720021,
720750, 720751, 720752, 720753, 720754, 720755, 720756, 720757, 720758, 720759, 720760
and Rogers County precincts #660006, 660021, 660030, 660031 and 660130 are to be
opened; and,
Rogers County precinct #660029 is to remain closed as there are no incorporated city
limit parcels within the precinct.
ATTEST:
Juliann M. Stevens, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
PASSED AND APPROVED this 191h day of October 2021.
Bill Bush, Mayor
City of Owasso City Council Ward Boundaries
TO:
FROM:
SUBJECT:
DATE:
BACKGROUND:
The Honorable Mayor and City Council
Jeff Atchison
Human Resources Risk Management
Excess Workers' Compensation Coverage
October 15, 2021
The City is self- insured for workers' compensation. As a result, all costs associated with an
employee's on- the -job injury are paid by the City through the Workers' Compensation Fund, up
to the established specific retention limit, or excess coverage limit. Should a claim reach the
specific retention limit, the amount exceeding the specific retention limit would be covered by
the insurance carrier.
The Workers' Compensation Excess coverage renews annually on October 26th, and is
calculated at a rate per $100 of payroll. Specific Excess Workers' Compensation Insurance is
funded through the Workers' Compensation Self- Insurance Fund, The FY 2022 budget includes
funding for the proposed renewal.
COMMENTS:
The cost of the current year's coverage is $78,256. The City's Agent of Record, Arthur J.
Gallagher, & Co. received a renewal quote through the current carrier Midwest Employer's
Casualty Company (MECC), for $84,122. The increase in premiums is a result of a.0248 increase
in rate per $100 of payroll and an increase in estimated payroll. The renewal premium continues
the specific retention limit for police and fire personnel of $1,000,000 and the specific retention of
$750,000 for all other employees.
Execution of a contract with Midwest Employer's Casualty Company for Specific Excess Workers'
Compensation Insurance in the amount of $84,122 requires City Council approval.
RECOMMENDATION:
Staff recommends approval of a contract for coverage with Midwest Employers Casualty
Company of Chesterfield, Missouri, authorization for payment in the amount of $84,122, and
authorization to execute all necessary documents.
TO: The Honorable Mayor and City Council
FROM: Jeff Atchison
Human Resources - Risk Management
SUBJECT: Property - Casualty Insurance Renewal
DATE: October 15, 2021
BACKGROUND:
Annually the City's property - casualty insurance coverage renews on November 1st. The City's
property - casualty insurance provides coverage for City property, including non - building items
(i.e. traffic lights and pump stations), similar to homeowner's insurance. Property casualty
insurance is funded through the General Liability- Property Self- Insurance Fund, and funding is
included the FY 2022 budget.
COMMENTS:
The City's current carrier, Oklahoma Municipal Assurance Group (OMAG) provided a renewal
quote for policy year 2021 -2022 of $155,034, which is a $6,732 increase in total premiums paid for
Fiscal Year 2020 - 2021. The increase is the result of additional property, and adjustments in
replacement costs. The property and contents value to be insured totals $105,075,745. The
quote continues excess coverage for Earth Movement insurance of $10,000,000 and $250,000 of
Business Income insurance, and is based on continuing the current deductible of $100,000 for
Earth Movement, and $25,000 for all other claims.
Execution of a contract with OMAG for Property- Casualty insurance in the amount of $155,034
requires City Council approval.
RECOMMENDATION
Staff recommends approval of a contract for coverage with Oklahoma Municipal Assurance
Group of Edmond, Oklahoma, authorization for payment in the amount of $155,034, and
authorization to execute all necessary documents.
TO: The Honorable Mayor and City Council
FROM: Jeff Atchison
Human Resources — Risk Management
SUBJECT: General Liability Auto Insurance Renewal
DATE: October 15, 2021
BACKGROUND:
The City has been self- insured for Vehicle Collision and Liability since the early 1990's. In
November of 2015, the City made the decision to fully insure fire apparatus and ambulances
valued over $250,000. In 2017, coverage was purchased for all city vehicles valued over
$250,000, consisting of mostly refuse trucks. In 2018, the vehicle valuation threshold for fully
insuring a vehicle was lowered from $250,000 to $175,000. The goal is to continue balancing the
cost savings of self- insuring vehicles with the financial exposure of replacing high -cost vehicles.
General Liability Auto insurance is funded through the General Liability- Property Self- Insurance
Fund, and funding is included the FY 2022 budget.
COMMENTS:
The City's current carrier, Oklahoma Municipal Assurance Group (OMAG) provided a renewal
quote for policy year 2021 -2022 of $26,768, which is a $4,403 increase in total premiums paid for
Fiscal Year 2020 -2021. The increase is the result of new vehicles being added to the auto policy
vehicle schedule over the last year. The total value of the vehicles to be insured is $8,112,678.
Execution of a contract with OMAG for Vehicle Collision and Liability insurance in the amount of
$26,768 requires City Council approval.
RECOMMENDATION:
Staff recommends approval of a contract for coverage with the Oklahoma Municipal
Assurance Group of Edmond, Oklahoma, authorization for payment in the amount of $26,768,
and authorization to execute the necessary documents.
TO: The Honorable Mayor and City Council
FROM: Jennifer Newman, Assistant Finance Director
SUBJECT: Supplemental Appropriation
Carryover Budgets
DATE: October 15, 2021
BACKGROUND:
Every year, at the June 30th fiscal year end, there are unspent budgets. While appropriations
were included in the FY 2021 Budget, the actual expenditure for all or part of open items will
occur during FY 2022.
Because the FY 2022 Budget was prepared prior to year -end, and before it was known whether
funds would be expended or not, the fund balances used to develop the budget were
projected as though all non - salary budgets would be expended by year -end. Therefore,
approval of carryover non -salary budgets does not reduce the estimated June 30, 2021, fund
balances.
In order to keep from having purchase orders open for multiple years, past practice of the City is
to close prior year purchase orders at the end of September and re- appropriate the funds in the
subsequent year, along with authorizing the City to re -issue the purchase orders in the new fiscal
year. Since Generally Accepted Accounting Principles (GAAP) do not recognize
encumbrances, closing out old encumbrances where goods and services have not been
received will enable budgetary financial statements to more closely align with audited GAAP
statements.
Fund
FY 2022
Expenditure
Budget
Expenditure
Carryover
Requested
Revised FY 2022
Expenditure
Budget
Revenue
Carryover
General Fund
$61,672,894.00
$1,417,147.20
$63,090,041.20
84,175.62
Half-Penny Sales Tax Fire
2,021,420.00
64,895.00
2,086,315.00
Half-Penny Sales Tax Police
1,297,278.00
168,078.00
1,465,356.00
Half-Penny Sales Tax Streets
3,600A T 6.00
286,650.00
3,887,066.00
E -911
2,272,427.00
9,721.00
2,282,14800
Hotel Tax
343,619.00
150,266.00
493,885.00
StormwaterManagement
2,263,627.00
871,629.00
3,135,256.00
City Garage
662,161.00
4,700.00
666,861.00
Self Insurance Funds
7,995,230.00
116,824.00
8,112,054.00
3,879.00
RECOMMENDATION:
Staff recommends approval of the following FY 2022 budget amendments:
• Increase the estimated revenues by $84,175.62 and the appropriation for
expenditures by $1,417,147.20 in the General Fund
• Increase the appropriation for expenditures in the Half -Penny Sales Tax Fund by
$64,895 for Fire, $168,078 for Police and $286,650 for Streets
Carryover FY 21
Page 2
• Increase the appropriation for expenditures in the E91 1 Fund by $9,721
• Increase the appropriation for expenditures in the Hotel Tax Fund by $150,266
• Increase the appropriation for expenditures in the Stormwater Management Fund by
$871,629
• Increase the appropriation for expenditures in the City Garage Fund by $4,700
• Increase estimated revenues by $3,879 and the appropriation for expenditures by
$116,824 in the Self Insurance Fund
TO: The Honorable Mayor and City Council
FROM: Linda Jones -Holt, Finance Director
SUBJECT: Resolution 2021 -14, Acceptance of American Rescue Plan Act (ARPA), COVID -19
funds
DATE: October 15, 2021
BACKGROUND:
The City is expecting to receive up to $6,454,737 from the Federal Government in ARPA, COVID-
19 funds. As a recipient of Local Fiscal Recovery Funds, the City will be required to use the
awarded funds for projects and investments that fit into one of the following categories:
I . To make necessary investments in water, sewer, or broadband infrastructure;
2. To respond to the COVID -19 public health emergency or its negative economic impacts;
3. To respond to workers performing essential work during the COVID-19 public health
emergency providing premium pay to such eligible workers of the recipient, or by
providing grants to eligible employers that have eligible workers who performed essential
work; and
4. For the provision of government services, to the extent of the reduction in revenue of
such is due to the COVID -19 public health emergency, relative to revenues collected in
the most recent fiscal year of the recipient prior to the emergency.
As report ed to City Council in the December 31, 2020, utility rate study, the following major water
and sewer capital projects are needed within the next five years:
• Coffee Creek Lift Station and Force Main Improvements
117th Street Force Main Improvements
• Rehabilitation of Elm Creek Concrete Line
Ranch Creek Interceptor Upgrade from East 96th Street North to East 116th Street
North
• Wastewater Treatment Plant and Main Plant Lift Station Expansion Project
These projects would be eligible for expenditure under the ARPA program. The FY 2021 -2022
Budget includes $3 million for first -year ARPA funds. In order to expend the additional ARPA
COVID -19 funds awarded of $3,454,737, a General Fund budget amendment is needed to
transfer the total awarded grant funds to the Owasso Public Works Authority for expenditure on
eligible water and sewer projects.
RECOMMENDATION:
Staff recommends approval of Resolution 2021 -14, authorizing the acceptance and
appropriation of funds awarded under the Coronavirus Local Fiscal Recovery Act (ARPA).
ATTACHMENT:
Resolution 2021 -14
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2021 -14
A RESOLUTION CONCERNING CORONAVIRUS LOCAL FISCAL RECOVERY
FUNDS FOR NON - ENTITLEMENT UNITS OF GOVERNMENT (AMERICA RESCUE PLAN
ACT, ARPA FUNDS), AUTHORIZING THE ACCEPTANCE OF THE FUNDS, THE
APPROPRIATE BUDGET AMENDMENTS, AND THE EXECUTION OF ALL NECESSARY
AGREEMENTS AND RELATED DOCUMENTS
WHEREAS, the City of Owasso has been designated as a recipient Coronavirus Local Fiscal
Recovery Funds for Non - Entitlement Units of Government (ARPA Funds).
WHEREAS, the City of Owasso will be required to budget said funds and to account for all
expenditures in accordance with applicable federal guidelines.
WHEREAS, authorization for the execution of all necessary agreement and related
documents will expedite the receipt and expenditure of funds.
WHEREAS, a budget amendment is necessary to properly account for the funds.
WHEREAS, approval of the documents associated with the funds is in the best interest of
the citizens of the City of Owasso.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT:
The City of Owasso approves acceptance of the ARPA funds and acknowledges
all expenditures must be in accordance with all ARPA guidelines and
compliance requirements.
The City of Owasso authorizes the Mayor /Manager /Clerk to sign all necessary
budget attestations, award terms and conditions, assurances of compliance,
reports and all other necessary agreements and related documents related to the
award of funds.
3. The City of Owasso authorizes a FY 2021 -2022 General Fund budget amendment
to increase estimated revenues and the appropriation for expenditures by
$3,454,737.
PASSED AND APPROVED on the 19th day of October, 2021.
Bill Bush, Mayor
ATTEST:
Juliann M. Stevens, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
TO: The Honorable Mayor and City Council
FROM: Karl Fritschen RLA, AICP
Planning Manager
SUBJECT: Specific Use Permit (SUP 21 -05) - Caliber Collision
DATE: October 15, 2021
BACKGROUND:
The Community Development Department received a Specific Use Permit (SUP) application for
Caliber Collision. The property is platted as Lot 5, Block 1 Tyann Plaza X and located at 9155
North Owasso Expressway, adjacent to the Hibdon Tire Store. The applicant intends to develop
an auto collision center facility on the property.
The SUP procedure allows staff, Planning Commission, and City Council the opportunity to
mitigate any potential negative impacts that the proposed use may create.
SUBJECT PROPERTY /PROJECT DATA:
Property Size
1.49 acres +/-
Current Zoning
Commercial General CG
Proposed Use
Auto Repair Collision Center
Land Use Master Plan
Commercial
Within PUD?
No
Within Overlay District?
Yes; US -169 Overlay
Water Provider
City of Owasso
Applicable Paybacks
Storm Siren Fee of ($50.00 per acre)
ANALYSIS:
• The proposed use of an auto collision center is allowed by right. An SUP is required for
the type of proposed use, as the property lies within the US -169 Overlay District.
• The GrOwasso Land Use Master Plan identifies the property and the immediate
surrounding area for commercial uses. Staff deems that a commercial land use such as
an auto repair facility may be appropriate, if the correct controls are utilized with an SUP.
• The applicant engaged staff early in the process to determine what would be an
acceptable application, and as such designed the site and structure in an appropriate
manner that conforms to the design requirements of the Owasso Zoning Code.
• The proposed garage service area doors face north and not towards the frontage road.
• The service area, . including the refuse area, is surrounded with an eight (8) foot fence
and landscaping.
• The building architecture meets the architectural requirements the Owasso Zoning Code
with an attractive front facade and all rooftop HVAC systems will be screened. All of the
SUP 21 -05
Page 2
remaining design features of the property meet the US -169 Overlay District design
standards.
• All development on the property shall include the elements presented in the concept
plan provided with the SUP application as well as the requirements set forth in the
Owasso Zoning Code and Engineering Design Standards.
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
Commercial General CG
Undeveloped
Commercial
City of Owasso
South
Commercial General (CG)
Auto Repair and
Servicing
Commercial
City of Owasso
East
Commercial General CG
Undeveloped
Commercial
City of Owasso
West
Commercial Shopping CS
Highway
Transportation
City of Owasso
PLANNING COMMISSION:
The Owasso Planning Commission recommended 5 -0 to approve Specific Use Permit 21 -05
(Caliber Collision) at their regular meeting on October 11, 2021.
RECOMMENDATION:
Staff recommends approval of Specific Use Permit 21 -05.
ATTACHMENTS:
Aerial Map
Zoning Map
Land Use Master Plan Map
SUP Site Plan Package
Subject Tract
Note: Graphic overlays may 0 100 200 400 N
not precisely align with physical Subject
features on the ground SUP 21-05 2021-14
Aerial Photo Date: 2020/2021 Tract Feet
Note: Graphic overlays may 0 100 200 400 N
not precisely align with physical Subject
features on the ground SUP 21-05 2021-14
Aerial Photo Date: 2020/2021 Tract Feet
E 96th St N
SMITH
Surrounding Zoning
SUP 21 -05
Subject
Property
■
■
❑
Ell
■
Land Use Master Plan
SUP 21 -05
GOree CALIBER COLLISION - OWASSO COVER
9155N OWASSO EXPRESSWAY OWASSO OK 74055 09/012021
CALIBER COLLISION
OOVERALL ELEVATION - WEST
Goree CALIBER COLLISION - OWASSO BUILDING ELEVATIONS
9155 N. OWASSO EXPRESSWAY, OWASSO, OK 74055
GMlM2i
TO: The Honorable Mayor and City Council
FROM: Karl Fritschen, AICP, RLA
Proposed Use
Planning Manager
SUBJECT: Preliminary/Final Plat— Owasso Assisted Living
DATE: October 15, 2021
BACKGROUND:
On June 16, 2020, the Owasso City Council approved Owasso Planned Unit Development
(OPUD) 20 -01 and rezoning (OZ 20 -01) for property located at the northwest intersection of East
1161h Street North and North 1261h East Avenue under Ordinance 1168. The next step in the
development process is the review and approval of a Preliminary/Final Plat request for Owasso
Assisted Living.
SUBJECT PROPERTY /PROJECT DATA:
Property Size
7.6 +/- acres
Current Zoning
RM, CS
Proposed Use
Mixed Use
Proposed Lots /Blocks
2 Lots on 1 Block
Land Use Plan
Commercial
Within PUD?
OPUD 20 -01
Within Overlay District?
No
Water Provider
Washington County Rural Water District 3
Applicable Paybacks /Fees
Ranch Creek Sewer Service Assessment Area ($610.33 per acre);
Storm Siren Fee ($50.00 acre)
Streets (public or private)
N/A
ANALYSIS:
• Lot 1 is zoned Residential Medium (RM) and Lot 2 is zoned Commercial Shopping (CS).
• The intended use for the property is for commercial /retail uses and attached senior
housing.
• The approved PUD allowed two points of access from North 126th East Avenue. One
access point would be directly into Lot 1, while the other point of access would be
shared between Lot 1 and Lot 2.
• The approved PUD restricted access along East 1161h Street North to one point, which
would be taken via a Mutual Access Easement (MAE) in the southwestern corner of Lot 2.
• A temporary access point is permitted on Lot 2 at the location of an existing concrete
driveway along East 116th Street North. This access will be allowed as long as the existing
home remains on the property. Once the home is removed and a new development
plan is submitted, this access point will be required to be closed.
• The proposed lots meet the bulk and area requirements stipulated in both the Owasso
Zoning Code and in OPUD 20 -01.
Final Plat- Owasso Assisted Living
Page 2
• The Final Plat provides all the necessary perimeter utility easements to adequately serve
the proposed development with utilities.
• There is an existing home on the section of the property zoned CS, which is proposed to
remain.
• The City of Owasso will provide police, fire, ambulance, water and sanitary sewer
services to the property. Any development that occurs on the subject property shall
adhere to all development, zoning, and engineering requirements of the City of Owasso.
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use
Jurisdiction
Plan
North
Agricultural Residential
Residential
Residential
Tulsa County
AG -R
South
AG -R
Residential
Commercial
Tulsa County
East
AG -R
Residential
Commercial/
Tulsa County
Residential
West
Agriculture (AG)
Agricultural
Commercial/
Tulsa County
Residential
PLANNING COMMISSION:
The Owasso Planning Commission recommended 5 -0 to approve the final plat for Owasso
Assisted Living at their regular meeting on October 11, 2021.
RECOMMENDATION:
Staff recommends approval of the Final Plat for Owasso Assisted Living,
ATTACHMENTS:
Aerial Map
Final Plat- Owasso Assisted Living
Aerial Map
Owasso Assisted Living
R 19 E Preliminary /Final Plat
Owasso Assisted Living Center
TO: The Honorable Mayor and City Council
FROM: Jason Woodruff
Deputy Chief of Police
SUBJECT: Police Vehicle Purchase
DATE: October 15, 2021
BACKGROUND:
Per Owasso Ordinance, a competitive bidding process is not required for the purchase of
equipment when purchased for an amount not exceeding a price set by a state purchasing
agency. This purchasing rule is also applicable if a dealership can match the price of the
approved state contract, even if the dealership was not awarded the state bid.
Bob Howard Chrysler Jeep Dodge Ram, of Oklahoma City, has agreed to match the state
contract pricing for three (3) 2021 Dodge Durango pursuit -rated vehicles. The cost for the
vehicles based on state pricing is as follows:
QTY MAKE /MODEL State Contract # UNIT PRICE TOTAL
3 Dodge Durango SW035 -4568 $34,125 $102,375
Bill Knight Ford, of Tulsa, has agreed to match the state contract pricing for two (2) 2021 Ford
Explorer pursuit -rated vehicles. The cost for the vehicles based on state pricing is as follows:
QTY
MAKE /MODEL
State Contract #
UNIT PRICE
TOTAL
2
Ford Explorer
SW035 -4568
$34,361
$68,722
FUNDING:
City Council approved Resolution 2017 -05, which added the purchase of public safety vehicles
as eligible expenditures from the Capital Improvements Fund. The purchase of police vehicles is
included in the FY 2022 budget and funding is available in the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends approval to purchase three (3) Dodge Durango police vehicles from Bob
Howard Dodge Jeep Ram of Oklahoma City, Oklahoma, in an amount not to exceed $34,125
per vehicle, and two (2) Ford Explorer police vehicles from Bill Knight Ford of Tulsa, Oklahoma, in
an amount not to exceed $34,361 per vehicle, utilizing the State of Oklahoma's approved
contract # SW035 -4568.
ATTACHMENT:
Quote from Bob Howard Dodge Jeep Ram
Quote from Bill Knight Ford
October 08, 2021
Officer John Malone BOB HOWARD
CHRYSLER JEEP DODGE
Owasso Police Department
111 N. Main Street
Owasso, OK 74055
RE: 2021 Dodge Durango PURSUIT AWD
Dear Officer Malone:
Attached are the specifications for the requested 2021 Dodge Durango PURSUIT AWD. Pricing as follows is per The State of
Oklahoma Vehicle Contract SW035:
Item # 1000009398
Police Pursuit Vehicle SUV
2021 Dodge Durango PURSUIT AWD
BASE
$33,680.00
OPTIONS:
STANDARD FEATURES:
22Z
5.71- V -8 Hemi Engine
Included
XHC
Two Additional Keys (total of 4)
Included
SSL
Left Hand Spot Lamp LED
Included
LSA
Security Alarm
150.00
ADL
Skid Plate Group
295.00
BAI
220 Amp Alternator & 650 Amp Battery
Included
BR8
4- Wheeld Disc Heavy Duty Brakes
Included
DFT
B Speed Automatic 850RE Transmission
Included
HBB
Front& Rear Air Conditioning and Heating
Included
LMG
Automatic Headlamps
Included
GEG
Deep Tinted Glass (Rear Doors, Quarters Windows and
Rear Lift Gate)
Included
NHA
Engine Oil Cooler, Transmission Oil Cooler and Heavy
Duty Engine Cooling
Included
13250 North Broadway Extension, Oklahoma City, OK 73114
phone: 405.936.8900 • P.O. Box 14508 • Oklahoma City, OK 73113 • www.bobhowardauto.com
NHJ
Exterior Mirrors Electric with Heating Element
Included
LES
Enhanced Accident Response System, Four Wheel Traction Control
Included
LAG
llConnect 4 with T' Display and Bluetooth with Integrated Voice Control
Included
GXD
Remote Proximity Keyless Entry with Keyless Go
Included
TPS
P265/60RIB BSW ON /Off Road Tires
Included
XHE
Parksence Rear Park Assist with ParkView Rear Backup Camera
Included
1PR
8 Way Power Driver Seat with 4 Way Power Lumbar Adjust
Included
1PB
Power Door Locks with Lockout and Power Windows with Override
Included
LTE
Premium LED Fog Lamps
Included
BHD
Ready Alert Braking with Rear Load Leveling Suspension
Included
GFA
Rear Window Defroster with Rear Window Wiper Washer
Included
NHM
Speed Control with Tilt/TelescopeSteering Wheel
Included
AHV
Special Service Group
Included
Total for Vehicle
$34,125.00
COLOR: PXl Diamond Black Clear Coat Paint
INTERIOR: H7X9 Black CLOTH Front Bucket Seats (NO CONSOLE) and Rear Cloth
Split Back Folding Seat.
Thank you and if there are an questions please contact me.
Tom Ayers t I
Governmental/ Fleet Sales Manager
B/LL N/CHT
Fleet and Commercial Center
SW035
Category #25101507
Item # 1000009326
Dealer Name: Bill Knight Ford
Make: Ford
NEW Police Pursuit Vehicle
Model Code: K8A
October 14. 2021
Hello John Malone,
We are pleased to offer for your consideration Two (2) New in -stock BLACK 2021 Ford PI
Utility AWD .
Base Price 3.31 v6
$33,215.00
Add 43d courtesy disable
23.00
Add 96 vinyl rear seats
<45.00>
Add 55f factory remote fobs (4)
332.00
Add ex keys
14.00
Add 60a grill wiring
49.00
Add delete 17A ft/rearac
<494.00>
Add delete 549 heated mirrors
<35.00>
Add delete 16c carpet Floor & mats
<98.00>
Add 12 vt power to cab
85.00
Add 60r noise suppress
95.00
Add 76d deflector plate (skid plate)
318.00
Add 76r reverse sensing sys
261.00
Add 68b perimeter alert
641.00
Total per unit $34.361.00
X2 units
Total $68,722.00
In stock units are subject to prior sale
Thank you
Greg Herring
Bill Knight Ford Fleet Center
918- 526 -2392
gherri ng @bi I Ikni ghtauto.com
9625 South Memorial Drive
Tulsa, Oklahoma 74133 -6197
Phone: 918- 526 -2397 • Fax: 918- 526 -2395
TO: The Honorable Mayor and City Council
FROM: Jason Woodruff
Deputy Chief of Police
SUBJECT: Recommendation for Bid Award
Police Vehicle Equipment
DATE: October 15, 2021
BACKGROUND:
On April 6, 2021, the Owasso City Council approved the purchase of eight (8) new police vehicles:
six (6) Dodge Charger sedans and two (2) Dodge Durango SUVs for a price of $221,826.00. The
vehicles were ordered with an anticipated arrival in late 2021. The authorized purchase price
included the vehicles, but did not include the emergency equipment needed to outfit them for
patrol use, requiring a separate purchasing process for the procurement and installation of the
remaining equipment. A public bid process was conducted in August 2021, for vehicle
equipment; however, the bids were rejected due to only one vendor submitting a bid.
SOLICITATION OF BIDS:
In September 2021, staff again completed bid documents and solicited for bids in accordance
with the City's purchasing ordinance. A public bid opening was conducted on October 6, 2021,
with two (2) vendors submitting bids. The equipment purchase was divided into six (6) different
equipment bids and sealed bid packets were received as follows:
Staff has reviewed the bids and confirmed that the lowest bids, submitted by Ultimate Vehicle
Solutions, fulfill the specifications and meet the needs of the Owasso Police Department.
FUNDING:
The City Council approved Resolution 2017 -05, which added the purchase of public safety
vehicles as eligible expenditures from the Capital Improvements Fund. Funds are available
through the Capital Improvements Fund for equipping the eight (8) police vehicles.
Ultimate Vehicle
Bid Items
Solutions
Metro Emergency U fitters
1.
Two (2) 2021 Dodge Charger
$13,548.36
$22,985.73
Supervisor Units
2.
Two (2) 2021 Dodge Charger
$16,976.96
$26,631.00
Police Units
3.
One (1) 2021 Dodge Durango
$7,473.87
$10,999.00
Supervisor Unit
47
One (1) 2021 Dodge Charger
$9,190.85
$14,603.58
Police Unit with Full Cell
5.
One (1) 2021 Dodge Charger
$8,661.90
$14,344.40
Police Unit with Single Cell
67
One (1) 2021 Dodge Durango
$8,404.85
$14,369.00
Police Unit
TOTAL:
$64,256.79
$103,932.71
Staff has reviewed the bids and confirmed that the lowest bids, submitted by Ultimate Vehicle
Solutions, fulfill the specifications and meet the needs of the Owasso Police Department.
FUNDING:
The City Council approved Resolution 2017 -05, which added the purchase of public safety
vehicles as eligible expenditures from the Capital Improvements Fund. Funds are available
through the Capital Improvements Fund for equipping the eight (8) police vehicles.
Police Vehicle Equipment Bid
Page 2
RECOMMENDATION:
Staff recommends awarding the following project bids to Ultimate Vehicle Solutions of Tulsa,
Oklahoma, in the total amount of $64,256.79, and authorization to execute all necessary
documents:
• Two (2) 2021 Dodge Charger Supervisor Units $13,548.36
• Two (2) 2021 Dodge Charger Police Units $16,976.96
• One (1) 2021 Dodge Durango Supervisor Unit $7,473.87
• One (1) 2021 Dodge Charger Police Unit with Full Cell $9,190.85
• One (1) 2021 Dodge Charger Police Unit with Single Cell $8,661.90
• One (1) 2021 Dodge Durango Police Unit $8,404.85
TO: The Honorable Mayor and City Council
FROM: Jake Ketner, P.E.
Civil Engineer
SUBJECT: Bid Award - 117th East Avenue Retaining Wall Replacement Project
DATE: October 15, 2021
BACKGROUND:
The Elm Creek Park Subdivision was developed in the 1970's. Several bridges were designed to
accommodate streams, as was the bridge on 117th East Avenue, south of East 83rd Street North.
The bridges were constructed with either concrete headwalls or railroad tie retaining walls to
stabilize the banks behind the abutments. The original headwall for this project was designed with
a tie retaining wall on the upstream end of the box.
In 2020, the property owner at 8221 North 117th East Avenue called to report the retaining wall was
failing. The displacement of the retaining wall is also causing the private driveway adjacent to the
bridge to crack and fail.
Staff reviewed the bridge issue and designed a retaining wall replacement project using a gravity
retaining wall system. Once the wall is replaced, a new section of concrete driveway will be
replaced as well.
SOLICITATION OF BIDS:
In August 2021, staff completed final bid documents and published advertisements in
accordance with state statutes. A mandatory pre -bid meeting was held on September 16, 2021,
and bids were opened on September 23, 2021, with seven contractors submitting bids. Two bids
were non - responsive and were therefore not considered.
BIDDER
BASE BID
Contech, Inc
$98,929.00
Tristor Construction
$100,319.00
Stronghand, LLC
$105,114.58
Bright Lighting
$110,840.13
Timberwolf Excavating
$110,060.00
Engineer's Estimate
$100,405.00
Staff completed a Bid Tabulation and determined that Contech, Inc was the lowest qualified
bidder. The bid amount provided by Contech, Inc was $98,929.00.
I I7th E Ave Retaining Wall
Page 2
FUNDING:
Funds are available in the Stormwater Fund.
RECOMMENDATION:
Staff recommends awarding the construction bid to Contech, Inc., of Broken Arrow, Oklahoma,
in the amount of $98,929.00, and authorization to execute all necessary documents.
ATTACHMENTS:
Site Map
Site Photos
Agreement
117th E Ave Retaining Wall Replacement Project - Site Map
SECTION 00300
AGREEMENT
THIS AGREEMENT is dated as of the 19`h day of October , 2021 , by and between
City of Owasso (hereinafter called OWNER) and Contech, Inc., (hereinafter
called
CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set
forth, agree as follows:
ARTICLE 1. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents.
The Work is generally described as follows:
117th East Avenue Retaining Wall Replacement Project
CITY OF OWASSO, OKLAHOMA
The project for which the Work under the contract documents may be the whole or only a part,
is described as follows:
The work is generally described as follows: Remove a railroad tie retaining wall (and a portion
of a residential driveway) on a small tributary to Bird Creek that is leaning and falling into
the creek. The wall will be replaced with a Precast Modular Block Retaining Wall and the
driveway portion, removed during demolition, replaced.
ARTICLE 2. ENGINEER
The project has been assigned to the Project Manager or his /her duly authorized representative,
who is hereinafter called ENGINEER and who will assume all duties and responsibilities
and will have the rights and authority assigned to ENGINEER in the Contract
Documents in connection with the completion of the Work in accordance with the Contract
Documents.
ARTICLE 3. CONTRACT TIME
3.1 The Work will be substantially completed within One Hundred and Twenty
(120) calendar days from the date of Notice to Proceed; and completed and ready for final
payment in accordance with the General Conditions within One Hundred and Fifty (150)
calendar days from the date of Notice to Proceed, which will be on or before
3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
AGREEMENT
0821 00300 - Page I of 15
substantially complete within the time specified in paragraph 3.1 above, plus any extensions
thereof allowed in accordance with the General Conditions. They also recognize the delays,
expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss
suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that
as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER Two
hundred Dollars ($200.00) for each consecutive calendar day that expires after the time specified
in paragraph 3.1 for substantial completion until the Work is substantially complete. After
Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the
remaining Work within the time specified in paragraph 3.1 for completion and readiness for final
payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay
OWNER Two Hundred Dollars ($200.00) for each consecutive calendar day that expires after
the time specified in paragraph 3.1 for completion and readiness for final payment.
ARTICLE 4. CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with
the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid.
4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that
the determination of actual quantities and their classification is to be made by the OWNER at the
time of application for payment.
4.3 CONTRACT AMOUNT: Contract amount is, $98,929.00.
ARTICLE 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with the General
Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications
for Payment will be processed by OWNER as provided in the General Conditions.
5.1 Progress Payments. OWNER shall make progress payments on account of the
Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with
the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during
construction as provided below. All progress payments will be on the basis of the progress of the
Work.
5.1.1 Progress payments shall not exceed an amount equal to 95% of the WORK
completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 %) of
the contract amount.
5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount,
OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 97.5%
of the Contract Price, less such amounts as OWNER shall determine in accordance with the
General Conditions, provided that OWNER has determined that satisfactory progress is being
made, and upon approval by the Surety.
0821 00300 - Page 2 of 15
5.2 Final Payment. Upon final completion and acceptance of the Work in accordance
with the General Conditions, OWNER shall pay the Contract Price.
ARTICLE 6. CONTRACTOR'S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following
representations:
6.1 CONTRACTOR has familiarized himself/herself with the nature and extent of
Contract Documents, Work, locality, and with all local conditions and federal, state and local
laws, ordinances, rules and regulations that in any manner may affect cost, progress or
performance of the Work.
6.2 CONTRACTOR has studied carefully all reports or explorations and tests of
subsurface conditions at or contiguous to the site and all drawings of physical conditions in or
relating to existing surface or subsurface structures at or contiguous to the site (except
underground facilities) which have been identified in the Supplementary Conditions as provided
in the General Conditions. Contractor accepts the determination set forth in the General
Conditions of the extent of the "technical data" contained in such reports and drawings upon
which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are
not Contract Documents and may not be complete for Contractor's purposes. Contractor
acknowledges that Owner and Engineer do not assume responsibility for the accuracy or
completeness of information and data shown or indicated in the Contract Documents with
respect to underground facilities at or continuous to the site. Contractor has obtained and
carefully studied (or assume responsibility for having done so) all such additional supplementary
examinations, investigations, explorations, tests, studies and data concerning conditions (surface,
subsurface and underground facilities) at or contiguous to the site or otherwise which may affect
cost, progress, performance or furnishing of the Work or which relate to any aspect of the means,
methods, techniques, sequences and procedures of construction to be employed by Contractor,
and safety precautions and programs incident thereto. Contractor does not consider that any
additional examinations, investigations, explorations, tests, studies, or data are necessary for the
performance and furnishing of the Work at the Contract Price, within the Contract Times and in
accordance with the other terms and conditions of the Contract Documents.
6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests
and studies of such reports and related data in addition to those referred to in paragraph 6.2 as
(s)he deems necessary for the performance of the Work at the Contract price, within the Contract
Time and in accordance with the other terms and conditions of the Contract Documents; and no
additional examinations, investigations, tests, reports or similar data are or will be required by
CONTRACTOR for such purposes.
6.4 CONTRACTOR has reviewed and checked all information and data shown or
indicated on the Contract Documents with respect to existing Underground Facilities at or
contiguous to the site and assumes responsibility for the accurate location of said Underground
Facilities. No additional examinations, investigations, explorations, tests, reports, studies or
similar information or data in respect of said Underground Facilities are or will be required by
CONTRACTOR in order to perform and furnish the Work at the Contract Price within the
0821 00300 - Page 3 of 15
Contract Time and in accordance with the other terms and conditions of the Contract Documents,
including the General Conditions.
6.5 CONTRACTOR has correlated the results of all such observations, examinations,
investigations, tests, reports and data with the terms and conditions of the Contract Documents.
6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or
discrepancies that he has discovered in the Contract Documents, and the written resolution
thereof by OWNER is acceptable to CONTRACTOR.
6.7 CONTRACTOR has obligated himself /herself to the OWNER to be responsible for
the workmanship, labor and materials used in the project for one (1) year after the project has
been accepted by the OWNER.
6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials
and other items necessary for the completion of the project. The OWNER has issued him a
Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement.
ARTICLE 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between OWNER and
CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the
following:
7.1 This Agreement (pages 1 to 6 inclusive).
7.2 Exhibits "A ", 'B ", "C" and "D" to this Agreement.
7.3 Advertisement for Bids (Section 00100).
7.4 Requirements for Bidders (Section 00110).
7.5 Instructions to Bidders (Section 00120).
7.6 Bid (Section 00200).
7.7 Bid Bond (Section 00210).
7.8 Bid Affidavits (Section 00220).
7.9 Statement of Bidders Qualifications (Section 00230).
7.10 Certificate of Non - Discrimination (Section 00240).
7.11 Performance Bond (Section 00410).
7.12 Maintenance Bond (Section 00420).
0821 00300 - Page 4 of 15
7.13 Statutory payment Bond (Section 00430).
7.14 Notice of Award (Section 00510).
7.15 Notice to Proceed (Section 00520).
7.16 Change Order (Section 00600).
7.17 General Conditions (Section 00700).
7.18 Project Specifications (Section 00800).
7.19 Special Provisions (Section 00900).
7.20 Project Drawings, consisting of Sheets I to 5, inclusive, and Standard Drawings.
7.21 Addendum Numbers 1 to 2 , inclusive.
7.22 Documentation submitted by CONTRACTOR prior to Notice of Award (pages I to I
inclusive).
7.23 Any Modification, including Change Orders, duly delivered after execution of
Agreement.
There are no Contract Documents other than those listed above in this Article 7. The Contract
Documents may only be altered, amended or repealed by a Modification (as defined in the
General Conditions).
ARTICLE 8. MISCELLANEOUS
8.1 Terms used in this Agreement which are defined in the General Conditions shall have
the meanings indicated in the General Conditions.
8.2 No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of the party
sought to be bound; and specifically, but without limitation, monies that may become due and
monies that are due may not be assigned without such consent (except to the extent that the
effect of this restriction may be limited by law) and unless specifically stated to the contrary in
any written consent to an assignment, no assignment will release or discharge the assignor from
any duty or responsibility under the Contract Documents.
8.3 OWNER and CONTRACTOR each binds himself/herself, his/her partners,
successors, assigns, and legal representatives to the other party hereto, his /her partners,
successors, assigns and legal representatives in respect to all covenants, agreements and
obligations contained in the Contract Documents.
0821 00300 - Page 5 of 15
8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and
binding upon both parties even if a provision or part of the Contract Documents should be held
void or unenforceable by law.
IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate.
One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All
portions of the Contract Documents have been signed by OWNER and CONTRACTOR.
This Agreement will be effective on October 19, 2021.
OWNER: City of Owasso CONTRACTOR:
By
Bill Bush, Mayor
(SEAL)
ATTEST:
Juliann M. Stevens. City Clerk
Title
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Address for giving notices:
302 West 2nd St
Owasso, OK 74055
C
(SEAL)
Title
AGREEMENT
0821 00300 - Page 6 of 15
TO: The Honorable Mayor and City Council
FROM: Roger Stevens
Public Works Director
SUBJECT: Asphalt Reimbursement North 1371h East Avenue Service Road Extension Project
DATE: October 15, 2021
BACKGROUND:
In June 2021, the City Council approved an Interlocal Agreement with Tulsa County to provide
the labor and equipment necessary to asphalt the North 1371h East Avenue Service Road
Extension Project. The Interlocal Agreement also provides that the City of Owasso will purchase
all materials including asphalt and tac oil, and includes a $3.00 per ton asphalt surcharge to
offset fuel expenses for the asphalt work. This will be done through a reimbursement to Tulsa
County.
Staff estimates the quantities of materials including the surcharge to be as follows:
Asphalt (2600 tons)
$45.00 per tan
$117,000.00
Asphalt Fuel Surcharge (2600 tons)
$3.00 per ton
$ 7,800.00
Tac Oil (2250 gallons)
$2.50 per gallon
$ 5,625.00
Total Estimate
$130,425.00
The estimated cost of materials is $130,425.00. Therefore, Staff is requesting authorization to
reimburse Tulsa County in an amount not to exceed $135,000.00. Staff anticipates a savings for
the City of approximately $20,000.00 by utilizing Tulsa County for this project.
FUNDING:
Funding for materials is available in the Capital Improvement Fund. In addition, per the
Agreement between City of Owasso and Thiessen North Investment Group, the Thiessen North
Investment Group will fund 50 %, up to $65,212.50, of the material cost.
RECOMMENDATION:
Staff recommends authorization for payment in an amount not to exceed $135,000.00, as
reimbursement to Tulsa County for materials and fuel used to complete the asphalt project on
North 137th East Avenue Road Extension.
ATTACHMENT:
Location Map
North 137th East Avenue Service Road Extension
I" = 399 ft
Sub Title
03/26/2021
This map may represar, -s a visual displa.: of r Ic-. d geographic iniorrnation_ Data provided here en is no: aaaram =_e of acutual field conditions. To be sure of complete =accuracy, please contact the
responsible staff for most up to-date information.
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 10/09121
Department Payroll Expenses Total Expenses
105 Municipal Court
6,332.52
9,856.51
110 Managerial
23,801.19
33,174.96
120 Finance
21,509.75
32,784.95
130 Human Resources
9,757.44
14,625.36
160 Community Development
19,848.60
30,895.05
170 Engineering
19,903.01
30,958.51
175 Information Systems
18,410.80
28,026.58
181 Support Services
9,641.43
14,747.85
190 Cemetery
1,377.52
2,903.04
201 Police Grant Overtime
100.62
101.95
215 Central Dispatch
2,523.44
3,782.48
221 Animal Control
4,381.52
6,514.01
280 Emergency Preparedness
2,460.89
3,434.65
370 Stormwater /ROW Maint.
8,070.49
13,238.64
515 Park Maintenance
8,103.04
12,622.29
520 Culture /Recreation
10,893.84
17,750.79
550 Community - Senior Center
6,692.68
8,886.35
580 Historical Museum
764.40
853.44
710 Economic Development
5,581.07
8,215.55
720 Strong Neighborhood
305.86
488.56
General Fund Total
180,460.11
273 861 52
185 Garage Fund Total 10 150.21 17 019.02
255 Ambulance Fund Total 553.85 618.38
215 E911 Communication 21,967.86 35 101.56
250 Fire Fund 37 Total 214 819.13 320 071.03
201 Police Fund 38 Total 204,302.43 306,719.04
300 Streets Fund 39 Total 20,083.26 34,514.28
370 Stormwater Fund 27 Total 4,988.68 81433.72
150 Worker's Compensation Total
720 Strong Neighborhoods Total 4.577.91 6,833.53
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 10/14121
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
ADMIN FEES
STOP LOSS FEES
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
VSP VISION MEDICAL SERVICES
VISION MEDICAL SERVICES
VISION DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
21,034.19
55,498.30
23,511.95
88,974.62
14,824.74
86,204.58
290,048.38
6,219.10
4,057.60
3,360.26
13,636.96
2,720.35
4,867.77
7,588.12
311,273.46
CITY OF OWASSO
GENERAL FUND 8 HALF -PENNY SALES TAX
FISCAL YEAR 2021 -2022
Budgetary Basis
Statement of Revenues 8 Expenditures
As of September 30, 2021
Q: \Finance (120)\Hccounting \Reports \fy22 \GF Financials
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
REVENUES:
Taxes
$ 3,421,635
$ 10,372,147
$ 37,418,096
27.72%
Licenses 8, permits
29,840
126,317
256,639
49.22%
Intergovernmental
90,507
313,103
4,461,156
7.02%
Charges for services
68,621
167,451
743,162
22.53%
Fines 8, forfeits
14,488
41,535
219,100
18.96%
Other
58,302
170,397
244,997
69.55%
TOTAL REVENUES
$ 3,683,393
$ 11,190,948
$ 43,343,150
25,82%
EXPENDITURES:
Personal services
$ (1,742,984)
$ (5,368,468)
$ (24,224,199)
22.16%
Materials 8. supplies
(114,114)
(257,776)
(1,582,391)
16.29%
Other services
(155,406)
(722,650)
(2,654,767)
27.22%
Capital outlay
(2,382)
(9,852)
(2,537,569)
0.39%
Deferred Budget - COVID Grant
0.00%
TOTAL EXPENDITURES
$ (2,014,887)
$ (6,358,747)
$ (30,998,926)
20.51%
REVENUES OVER EXPENDITURES
$ 1,668,506
$ 4,832,202
$ 12,344,224
TRANSFERS IN (OUT):
Transfers in - Sales Tax
$ 1,714,835
$ 5,130,031
$ 18,322,425
28.00%
Transfers out
(2,764,438)
(10,409,458)
(35,543,264)
29.29%
TOTAL TRANSFERS
$ (1,049,603)
$ (5,279,427)
$ (17,220,839)
30.66%
NET INCOME (LOSS)
$ 618,903
$ (447,226)
$ (4,876,615)
ENCUMBRANCES OUTSTANDING
$ (465,107)
FUND BALANCE (Budgetary Basis)
Beginning Balance
13,440,925
13,440,925
Ending Balance
$ 12,528,592
$ 8,564,310
Q: \Finance (120)\Hccounting \Reports \fy22 \GF Financials