HomeMy WebLinkAbout1999.08.03_OPWA MinutesOWASSO PUBLIC WORKS AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, August 3, 1999
The Owasso Public Works Authority met in regular session on Tuesday, August 3, 1999 in the
Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 30, 1999.
ITEM l: CALL TO ORDER
Mr Wilken called the meeting to order at 6:43 p.m.
ITEM 2: FLAG SALUTE
The flag salute was given during the City Council meeting preceding this meeting.
ITEM 4: ROLL CALL
PRESENT ABSENT
Mark Wilken, Chair
Mary Lou Barnhouse, Vice Chair
Denise Bode, Trustee
Melinda Voss, Trustee
H C "Will" Williams, Trustee
STAFF
Jeff Hancock, City Manager
Ronald D Cates, Authority Attorney
Marcia Boutwell, Authority Secretary
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of July 20, 1999 Regular Meeting.
B. Approval of Claims
C. Action Relating to a Request to Extend the Term of a Revenue Anticipation
Note Relating to the Elm Creek Sewer Interceptor Project, Dated August 4,
1998.
D. Action Relating to a Contract Extension for Collection and Disposal of
Commercial Refuse.
Ms Voss moved, seconded by Mr Williams, to approve the consent agenda. The consent agenda
included minutes of the July 20, 1999 regular meeting, by reference made a part hereto. Item B on
the consent agenda included the following claims: (1) OPWA Fund $14,650.22; (2) OPWA Capital
Improvement Fund $160,689.44; (3) OPWA Sales Tax Fund $120,765.41; (4) Payroll $30,724.70.
Item C requested that the term of a Revenue Anticipation Note between the City Council and the
OPWA Trustees relating to the Elm Creels Interceptor Sewer project, be extended for two years, to
mature August 4, 2001. Item D requested that the contract with Waste Management of Oklahoma
Owasso Public Works Authority August 3, 1999
Inc for collection and disposal of commercial refuse be extended for the period July 1, 1999 through
June 30, 2000, incorporating a 1.7% increase over the current contract.
AYE: Voss, Williams, Bode, Barnhouse, Wilken
NAY: None
Motion carried 5-0.
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR TRUSTEE AUTHORIZATION TO SOLICIT BIDS FOR THE REMOVAL
AND REPLACEMENT OF HEATING AND AIR CONDITIONING AT THE NEW
PUBLIC WORKS (FORMER PSO) BUILDING.
Mr Lutz said that the former PSO building was purchased by the OPWA in December 1998 to
provide additional office space. The decision has been made by staff to relocate the Public Works
Department to that building. The department would move from three existing locations - the
administration building on S Dogwood, the Streets building on S Main, and the Water building at
the wastewater treatment plant. The existing heat pumps, which provide both heating and air
conditioning will need to be replaced. It is estimated that the cost will be approximately $17,000.
Bid documents have been prepared for this item, which would cover the removal and replacement
of the existing units. Dr Bode moved, seconded by Mr Williams, to authorize the staff to advertise
for bids for the removal and replacement of heat and air units at the former PSO building.
AYE: Bode, Williams, Voss, Barnhouse, Wilken
NAY: None
Motion carried 5-0.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
CONTRACTING FOR LABOR FOR INSTALLATION OF CONSTRUCTION
MATERIALS FOR THE REHABILITATION OF THE PUBLIC WORKS
(FORMER PSO) BUILDING.
Mr Lutz said in order to move Public Works administration, streets division and water division to
a new location (former PSO building), some rehabilitation needs to be done on the building. Staff
determined that it would be more cost effective for Public Works to purchase materials for the
rehabilitation and bid out the labor. Quotes were requested from four vendors, with E M Design &
Construction offering the lowest quote. Dr Bode moved, seconded by Ms Voss, to authorize an
agreement with E M Design & Construction to provide labor for the renovation of the public works
building at a cost not to exceed $11,000; and authorization for the issuance of a purchase order for
payment.
P1
Owasso Public Works Authority
AYE: Bode, Voss, Williams, Barnhouse, Wilken
NAY: None
Motion carried 5-0.
ITEM 7: REPORT FROM OPWA MANAGER
No report.
ITEM 8: REPORT FROM OPWA ATTORNEY
No report.
ITEM 9: NEW BUSINESS
None.
ITEM 10: ADJOURNMENT
Ms Barnhouse moved, seconded by Mr Williams, to adjourn.
AYE: Barnhouse, Williams, Voss, Bode, Wilken
NAY: None
Motion carried 5-0, and the meeting was adjourned at 6:47 p.m.
Marcia outwell, Authorit Secretary
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August 3, 1999
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Mark Wilken, Chairperson