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2021.10.25_Sales Tax Oversight Committee Agenda
PUBLIC NOTICE OF THE MEETING OF THE OWASSO SALES TAX OVERSIGHT COMMITTEE City Hall, Community Room 200 S Main, Owasso, OK MONDAY, OCTOBER 25, 2021 - 6:30 PM NOTE: ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, denying, postponing, or tabling. AGENDA RECEIVED 1. Call to Order -Steve Mowery, Chair OCT 19 2020+' 2. Roll Call - Juliann Stevens, City Clerk City Clerk's Office 3. Consideration and action relating to the minutes of the March 22, 2021, regular meeting Steve Mowery, Chair- Attachment 4. Discussion of Project Status Reports - Attachment Roger Stevens Chris Garrett 5. Discussion of Financial Reports - Attachments Linda Jones -Holt A. Capital Improvements Fund (Third Penny dedicated sales tax) B. Vision for Owasso Fund (55 /100ths dedicated sales tax) 6. Consideration and action relating to Project Completion Reports - Attachments Steve Mowery, Chair A. Street Rehabilitation Program - FY 2020 (CIP) B. East 1 16th Street North Improvements from North 129th East Avenue to HWY 169 (Vision) 7. Consideration and action relating to the Progress Reports for Public Distribution - Attachments Steve Mowery, Chair A. Capital Improvements Fund Report #78 (Third Penny dedicated sales tax) B. Vision for Owasso Fund Report #8 (55 /100ths dedicated sales tax) 8. Report from City Manager 9. New Business 10. Adjournment Notice of the Public Meeting filed in the office of the City Clerk on December 11, 2020, and the Agenda posted at City Hall, 200 South Main Street on Tuesday, October 19, 2021 at 5:00 pm. nn M. Stevens, Ci y Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone (918)- 376 -1502 or by email to istevens@cilvofowasso.com OWASSO SALES TAX OVERSIGHT COMMITTEE MINUTES OF REGULAR MEETING Monday, March 22, 2021 The Owasso Sales Tax Oversight Committee met in regular session, on March 22, 2021, at City Hall, 200 South Main Street, per the Meeting Notice filed in the Office of the City Clerk on December 11, 2020, and the Agenda posted at City Hall, 200 South Main Street, at 5:00 PM on Tuesday, March 16, 2021. 1. Call to Order Chair Steve Mowery called the meeting to order at 6:30 pm. 2. Roll Call Present Steve Mowery (Chair) Danny Ewing (Vice Chair) Brian Dugan Don Hutchings Eric Nantois Brandon Miller Justin Prince Scott Reeves Matthew Roberts at 6:34 pm Ed Wagner Staff: Warren Lehr, City Manager Linda Jones, Finance Director, Roger Stevens, Public Works Director Julie Lombardi, City Attorney Absent Angela Kennedy Cyndi Knoten Mike Westerman Chris Garrett, Assistant City Manager Jennifer Newman, Deputy Finance Director Juliann Stevens, City Clerk 3. Consideration and action relating to the minutes of the September 28, 2020, regular meeting Steve Mowery presented the item. Brian Dugan moved, seconded by Don Hutchings, to approve the minutes as presented. AYE: Ewing, Dugan, Hutchings, Miller, Nantois, Prince, Reeves, Wagner, Mowery NAY: None ABSTAIN: None Motion carried: 9 -0 *At 6:34 pm, Matthew Roberts joined the meeting* 4. Discussion of the Project Status Report Roger Stevens and Chris Garrett presented status reports on current projects receiving either Capital Improvement Funds or Vision for Owasso Funds. Discussion was held. S. Presentation and discussion of Financial Reports A. Capital Improvements Fund (Third penny dedicated sales tax) B. Vision for Owasso Fund (55 /100 dedicated sales tax) Linda Jones presented each financial report. 6. Consideration and action relating to Project Completion Reports A. Street Rehabilitation Program - FY 2019 B. Public Safety Vehicles -Police FY 2019 C. Public Safety Vehicles - Police FY 2020 Steve Mowery presented the item. Danny Ewing moved, seconded by Don Hutchings, to approve each report, as presented. AYE: Ewing, Dugan, Hutchings, Miller, Nantois, Prince, Reeves, Roberts, Wagner, Mowery NAY: None ABSTAIN: None Motion carried: 10 -0 Owasso Sales Tax Oversight Committee March 22, 2021 Page 2 Consideration and action relating to the Progress Reports for Public Distribution A. Capital Improvements Fund Report #74 (Third penny dedicated sales tax) B. Vision for Owasso Fund Report #4 (55/100 dedicated sales tax) Steve Mowery presented each item. Scott Reeves moved, seconded by Brian Dugan, to approve each report, as presented. AYE: Ewing, Dugan, Hutchings, Miller, Nantois, Prince, Reeves, Roberts, Wagner, Mowery NAY: None ABSTAIN: None Motion carried: 10 -0 8. Report from City Manager Warren Lehr reported on the City's current sales tax and use tax receipts, project funding, and the creation of Public Safety Districts being discussed in the state legislature. 9. New Business None 10. Adjournment Danny Ewing moved, seconded by Brian Dugan, to adjourn the meeting. AYE: Ewing, Dugan, Hutchings, Miller, Nantois, Prince, Reeves, Roberts, Wagner, Mowery NAY: None ABSTAIN: None Motion carried: 10 -0 and the meeting adjourned at 7:15 pm. Juliann M. Stevens, City Clerk CAPITAL IMPROVEMENT PROJECTS STATUS REPORT October 25, 2021 PUBLIC WORKS DEPARTMENT: East 76th Street North Widenina (from HWY 169 to North 1291h East Avenue - In 2010, federal funding was awarded for the engineering, right -of -way and utility relocation phase. in 2011, federal funding was awarded for the construction phase. - In February 2016, Oklahoma Department of Transportation (ODOT) and Federal Highway Administration approved the environmental document. - Right -of -way and easement acquisition are complete. - The City Council approved the supplemental agreement with ODOT for financing the construction phase during their September 17, 2019, meeting. - Private utility relocation is complete. - On December 2, 2019, ODOT approved the construction contract with Crossland Heavy Construction. Construction commenced in February 2020, with roadway construction completed in June 2021. - The Federal Highway Administration is administering the financial audit on the construction phase of the project. Garnett Road Widening (from East 96th Street North to East 106th Street North) - In November 2012, the City Council approved an engineering agreement with Dewberry. Engineering design is complete. - In November 2013, federal funds were awarded through the Surface Transportation Program. ODOT approved the environmental document in June 2015. The Federal Highway Administration (FHWA) approved the document in July 2015. - Right -of -way and easement acquisition are complete. Private utility relocation is complete. - In April 2019, ODOT received two bids exceeding the engineering estimate by $1.2 million. All bids were rejected and ODOT re -bid the project. - On September 3, 2019, ODOT approved the construction contract with Becco Construction. Construction commenced in February 2020. Contractor requested additional days to be added to the project due to weather and other unforeseen issues. - Waterline relocation is complete. - With the exception of the center medians, the roadway improvements are complete. Over the next 30 -days, contractor will focus on installing the base and concrete within the medians. Garnett Road Widening (East 106t1, Street North to East l 16th Street North) - In March 2016, the City Council approved an engineering agreement with McClelland Consulting Engineers. Engineering design is approximately 99% complete. - Right -of -way and easement acquisition are 99% complete. One parcel still delayed in federal court. Upon the acquisition of right -of -way and necessary easements, utility relocation will begin; followed by construction. Hiahwav 169 Service Roads (extension of North 137th East Avenue. north of East 116th Street North - In June 2021, the City Council awarded the contract to Paragon Contractors and construction commenced in July 2021, with completion anticipated by December, 2021. - Utility conflicts beyond the contractor's control have delayed completion by up to 45 days. The contractor continues with stormwater system installation as well as subgrade preparation. East 106th Street North and North 1291h East Avenue Intersection Improvements Engineering design is approximately 70% complete. ODOT Environmental study is complete. City staff is waiting on the Tulsa County Board of Directors to approve the right -of -way agreement. Once approved, land acquisition is expected to commence. East 106 +h Street North and North 145th East Avenue Intersection Improvements - In January 2016, the City Council approved an engineering agreement with Poe and Associates. Engineering design is complete. Right -of -way and easement acquisition are complete. Private utility relocation is complete. Water line relocation is complete. - On August 18, 2020, City Council approved the roadway construction contract with Diversified Civil Contractors, LLC. Roadway construction is complete. - During a review of the final asphalt placement test results, staff expressed concerns and will be meeting with the design engineer and the construction contractor. East 116th Street North and North 129th East Avenue Intersection Improvements - November 2014, funding for the construction phase of this project was approved to receive federal funds. This "matching grant" is 80% ODOT funding, 10% Tulsa County funding and 10% City funding. - On April 6, 2020, ODOT approved the roadway construction contract with Crossland Heavy Construction. Roadway construction commenced in June 2020, and completed in in May 2021. - The Federal Highway Administration is administering the financial audit on the construction phase of the project. At this time, staff has not been informed when the audit will be complete. • FY 2020 Street Rehabilitation Project - A request to approve the Project Completion Report is included on the October 25, 2021 agenda. FY 2021 Street Rehabilitation Project - The street rehab project is separated into the three phases: • East 106 +h Street North from Mingo Road to approximately US 169 - The asphalt roadway improvements have been completed to North 135 +h East Avenue • East 86th Street North from North 119th East Avenue to North 128th East Avenue - The asphalt mill and overlay is scheduled to occur in April 2022. • Various street improvements in the Original Town and Elm Creek subdivisions - Engineering design is approximately 95% complete, with bid advertisement expected in October 2021. • Central Park / Lakeridge Stormwater Improvements - In July 2015, the City Council approved an engineering agreement Meshek and Associates. - United States Army Corp of Engineers (USACE) completed public meeting requirements for the construction permit. - Private utility relocation is complete. - In April 2021, the City Council awarded the contract to Construction Enterprises, Incorporated. The contractor is working to re -align the sanitary sewer line: In addition, the contractor is grading the channel in anticipation of the block installation. Rayola / Tributary 5A Stormwater Improvements - Tributary 5A Stormwater completed in May 2020. - Rayola Park Detention Facility will be constructed at a later date. • _South Sports Park Regional Detention Facility - In July 2015, the City Council approved an engineering agreement Meshek and Associates. Engineering design is complete. In February 2019, the USACE issued a permit to construct. Construction commenced in January 2020, and completed in August 2021. RECREATION AND CULTURE DEPARTMENT: Elm Creek Park Renovation - On November 20, 2012, the City Council awarded an agreement to Impact Engineering and Planning, PLC, of Owasso. The park master plan and architectural design for the pavilions and bathrooms is complete. Engineering design is complete. - Phase I Bank stabilization - Construction commenced in October 2020. The bank stabilization and overall stormwater management is complete. Staff is performing a final review before seeking City Council acceptance of the project. - Phase II Playground and Parking Lot - The replacement of the playground equipment is complete. Parking Lot reconstruction is complete. Funtastic Island Renovation Project - In June 2021, the City Council awarded the base bid and six alternates to Magnum Construction with anticipated completion in the spring of 2022. - The existing playground equipment has been removed and the area is being prepped for the rebuild of the playground area and the construction of a new splash pad. PUBLIC SAFETY VEHICLES: Fire FY 2021 - On September 15, 2020, City Council approved the purchase of a new fire pumper truck and associated equipment. - As of September 2021, the new pumper truck is housed at Station 4, but not placed in service. The delivery of various pieces of associated equipment have been delayed. Staff anticipates completing the equipment outfitting this fall. Police FY 2021 - Two (2) vehicles have been purchased, upfiffed with equipment and placed into service. Eight (8) vehicles have been ordered but not received. Lighting and equipment will be installed as the vehicles are received. SUPPORT SERVICES DEPARTMENT: Vehicle Maintenance Facility - On November 6, 2012, the City Council approved an agreement with Matrix Architects, Engineers, Planners, Incorporated, for professional architecture and engineering services. - The Facility Design phase is complete. However; surveying and civil engineering work will need to be completed when a final decision is made about the site location. Consideration is being given to combining the building needs of several departments onto one site. VISION for OWASSO PROJECTS STATUS REPORT October 25, 2021 EAST 96TH STREET NORTH From approximately North 119th East Avenue to North 129 +h East Avenue - In November 2016, staff solicited qualifications from local engineering firms. - On March 23, 2017, staff met with ODOT representatives to discuss the scope of work. - In May 2017, the City Council approved an agreement to perform a study and provide conceptual plans. The Engineering study and conceptual plans are complete. - In August 2018, City Council approved an engineering agreement with BKL to design the roadway improvements. Engineering design is approximately 95% complete. - Right -of -way and easement acquisition began February 2020, with completion anticipated in November 2021; followed by utility relocation. EAST 116TH STREET NORTH • From approximately North 129th East Avenue to HWY 169 - A request to approve the Project Completion Report is included on the October 25, 2021 agenda. From Garnett Road Intersection to North 129th East Avenue - On January 3, 2017, the City Council approved an engineering agreement with Guy Engineering. Engineering design is 90% complete. - Right -of -way and easement acquisition commenced in January 2018, and completed in July 2020. - Utility relocation commenced in August 2020, with completion anticipated by December 2021. - Intersection - Bid advertisement commenced on October 1, 2021, with bid opening scheduled for November 7, 2021. Construction is anticipated to begin in January 2022. • From Minao Intersection to Garnett Road - On December 6, 2016, the City Council approved an engineering agreement with Garver, LLC. Engineering Design is approximately 95% complete. - Right -of -way and easement acquisition commenced in April 2018, and completed in July 2020. - Utility relocation commenced in March 2021, with completion anticipated by March 2022; followed by roadway construction. City of Owasso Third -Penny Sales Tax Collections Capital Improvements Fund Restricted Use (Budgetary Basis) As of June 30, 2021 ' The Council has supported using $1 million of Capital Improvement (CIP) funding for street repair. Debt issued to fund capital projects: 2008 Sales Tax Revenue Note - $7,680,000 matured 12/01/2018 2016 Sales Tax Revenue Note - $21,265,000 matures 12/01/2026 2017 Revenue Anticipation Note - $7,000,000 matures 11/08/2024 2018 Sales Tax Revenue Note - $9,800,000 matures 6/1/2028 2020 Sales Tax Revenue Note - $12,000,000 matures 6/1/2032 Debt Service payments - Available for Estimated Percent 2008 2016 2018 2020 Development Interest & Capital Available for Fiscal Year of Third Penny Revenue Revenue Revenue Revenue Agreement Trustee & Other Improvements Street Rehab Eligible Capital Ending Increase Sales Tax Note Note Note Note Debt Other Fees Revenue Funding Annual Cost* Projects 06/30/12 4.6% $6,114,336 $4,839,355 $0 $0 $6,000 $3,289 $1,272,270 $587,485 $684,785 06/30113 4.5% 6,389,477 3,537,977 - - 8,047 5,313 2,848,765 1,000,000 1,848,765 06/30/14 9.7% 7,007,617 2,812,974 - 839,322 7,035 655 3,348,940 1,000,000 2,348,940 06/30/15 8.1% 7,575,820 1,577,586 - 839,322 11010 8,119 5,166,021 1,000,000 4,166,021 06/30/16 7.0% 8,104,869 1,199,734 - 839,322 11000 9,932 6,074,745 1,000,000 5,074,745 06/30/17 -0.6% 8,056,549 1,195,841 304,817 839,322 1,000 12,109 5,727,678 1,000,000 4,727,678 06/30/18 2.9% 8,288,407 1,196,010 1,031,031 23,923 839,321 3,500 81161 5,202,784 11000,000 4,202,784 06/30/19 4.1% 8,627,581 495,200 1,685,062 776,855 839,321 9,214 618,082 5,440,012 1,000,000 4,440,012 06/30/20 3.27. 8,900,791 - 2,793,659 1,142,245 96,036 - 4,500 47,279 4,911,631 11000,000 3,911,631 06/30/21 9.6% 9,759,009 - 2,796,577 1,150,814 1,150,377 - 6,500 145,692 4,800,433 1,000,000 3,800,433 06/30/22 2.0% 9,954,189 2,805,727 1,145,380 1,148,296 - 4,500 5,000 4,855,286 1,000,000 3,855,286 06130123 2.07. 10,153,273 2,806,305 1,143,920 1,146,549 - 4,500 5,000 5,056,999 1,000,000 4,056,999 06130124 2.0% 10,356,339 - 2,805,914 1,146,620 1,145,413 - 4,500 51000 5,258,892 1,000,000 4,258,892 06/30/25 2.0% 10,563,465 $809,504 1,143,620 1,144,860 - 4,500 5,000 5,465,981 1,000,000 4,465,981 06/30/26 2.0% 10,774,735 - 2,812,075 1,144,850 1,141,887 - 4,500 5,000 5,676,423 1,000,000 4,676,423 06/30/27 2.0% 10,990,229 - 1,193,464 1,140,310 1,140,515 4,500 5,000 7,516,440 1,000,000 6,516,440 06/29/28 2.0% 11,210,034 - 1,463,380 1,138,715 - 4,500 5,000 8,608,439 1,000,000 7,608,439 06/29/29 2.0% 11,434,235 - 1,138,472 - 4,500 5,000 10,296,263 1,000,000 9,296,263 06129130 2.0% 11,662,919 - 1,135,769 - 4,500 5,000 10,527,650 1,000,000 9,527,650 06/29/31 2.07 11,896,178 1,134,624 - 4,500 5,001 10,762,055 1,000,001 9,762,054 ' The Council has supported using $1 million of Capital Improvement (CIP) funding for street repair. Debt issued to fund capital projects: 2008 Sales Tax Revenue Note - $7,680,000 matured 12/01/2018 2016 Sales Tax Revenue Note - $21,265,000 matures 12/01/2026 2017 Revenue Anticipation Note - $7,000,000 matures 11/08/2024 2018 Sales Tax Revenue Note - $9,800,000 matures 6/1/2028 2020 Sales Tax Revenue Note - $12,000,000 matures 6/1/2032 City of Owasso Third -Penny Sales Tax Projects Capital Improvements Fund Project Status Summary Report As of June 30, 2021 Resolution Project Description Total Project Cost Estimate Outside Funding" Owasso Funding From 1% Sales Tax Project Budget Life -to -Date Through FY21 Expended FY2021 Expended Project to Date Contracted 8 Encumbered Percent Expended 2010 -13 76 Street Widening $10,331,780 $5,482,000 $4,849,780 $4,577,983 $436,830 $4,575,848 $0 94% 2012 -04 Garnett Widening, 96 to 106 12,934,059 3,200,000 9,734,059 9,456,723 737 9,307,460 - 96% 2015 -17 Garnett Widening, 106to 116 11,481,014 - 11,481,014 5,352,144 17,228 1,366,158 10,717 12% 2009 -01 Highway 169 Service Roads - 116 8 137 1,150,491 373,500 776,991 776,991 - 775,991 0% 2015 -17 96/145 Intersection 4,713,800 4,713,800 - _ - 0% 2016.23 106 /129 Intersection 3,942,608 2,625,000 1,317,608 1,210,608 51,597 170,013 13,687 13% 2015 -17 106 /145 Intersection 4,594,695 4,594,695 3,971,872 1,888,190 3,046,472 925,185 66% 2014.05 116 /129 Intersection 3,907,270 2,882,500 1,024,770 1,024,770 1,980 1,024,770 - 100% 2017 -15 Street Improvement FY 2020 1,776,811 800,000 976,811 974,784 974,785 974,785 100% 2017.15 Street Improvement FY 2021 2,757,000 1,757,000 1,000,000 1,000,000 33,193 33,193 1,500 3% 2016 -10 Central Park /Lokeridge Stormwater lmpr. 1,523,965 210,960 1,313,005 1,313,005 75,526 201,314 1,111,692 15% 2016 -10 Rayola/Tributary SA Stormwater 3,500,000 - 3,500,000 151,231 - 148,831 - 4% 2016 -10 South Sports Park Regional Detention 4,709,800 1,051,750 3,658,050 3,658,050 1,845,747 3,638,456 - 99% 2012 -04 Elm Creek Park Improvements 1,533,484 903,099 630,385 630,385 325,109 392,535 196,059 62% 2019 -13 SK Head Healthy Trail 323,200 23,200 300,000 300,000 - - 0% 2019 -13 Funtostic Island Renovation Project 1,200,000 1,200,000 1,200,000 - 0% 2017 -05 Public Safety Vehicles - -Fire FY21 Pumper Truck 895,591 - 895,591 895,591 715,872 715,872 80% 2017 -05 Public Safety Vehicles -- Police FY21 449,313 - 449,313 449,313 98,670 98,670 221,826 22% 2012 -04 Vehicle Maintenance Facility 2,350,000 - 2,350,000 165,001 - 160,718 7% 2017 -15 Fiber Installation 150,000 - 150,000 150,000 - - 0% Totals for Current Eligible Projects $74,224,881 $19,309,009 $54,915,872 37,258,451 $6.465,464 $25,855,095 $3.256,657 47% Future Funding Requirements: Funded Life -to -Date Through FY21 Portion to be funded in future years from 1% sales tax 37,258,451 517,657,421 Sales tax funding available annually after debt and $1 million street rehabilitation $4,262,716 Number of years (beyond FY21 needed to fund current eligible projects 4.1 Future Priority Projects 2009 -01 Highway 169 Service Roads - E 66th St N/E 126th St N "Additional Project funding will be provided by other resources such as ODOT and Tulsa County. . "Project completed CITY OF OWASSO CAPITAL IMPROVEMENTS FUND FY21 EXPENDITURES FOR THE PERIOD MARCH 2021 THRU JUNE 2021 Expenditure Date Vendor Description Amount Total by Proiect 76 Street Widening 05/26/21 DOERNER, SAUNDERS LEGALSERVICES $ 850 05/26/21 EWING IRRIGATION SUPPLIES 4,693 05/26/21 LOWES IRRIGATION SUPPLIES 140 05/26/21 CORE & MAIN IRRIGATION SUPPLIES 1,586 06/10/21 EMC ELECTRICAL ELECTRICAL SERVICES 5,190 06/30/21 SPRING CREEK NURSERY TREES 7,015 09/30/21 GROOMS IRRIGATION LANDSCAPING 22,019 76 Street Widening $ 41,493 Garnett Widening, 96 to 106 07/29/21 DOERNER, SAUNDERS LEGAL FEES 737 Garnett Widening, 96 to 106 737 Garnett Widening, 106 to 116 03/29/21 DOERNER, SAUNDERS CONDEMNATION 175 04/28/21 DOERNER, SAUNDERS LEGALSERVICES 570 04/28/21 DOERNER, SAUNDERS LEGALSERVICES 54 06/29/21 DOERNER, SAUNDERS CONDEMNATION 836 Garnett Widening, 106 to 116 1,635 106th /129th Intersection 03/11/21 GARVER ENGINEERING SERVICES 7,992 03/31/21 GARVER ENGINEERING SERVICES 4,558 05/27/21 GARVER ENGINEERING SERVICES 11,951 07/29/21 GARVER ENGINEERING SERVICES 8,100 106th/129th Intersection 32,601 106th /145th Interstection 03/31/21 DIVERSIFIED CIVIL CONTRACTORS CONSTRUCTION SERVICES 269,634 04/28/21 POE, LTD ENGINEERING SERVICES 2,289 04/28/21 DIVERSIFIED CIVIL CONTRACTORS CONSTRUCTION SERVICES 285,728 05/27/21 DIVERSIFIED CIVIL CONTRACTORS CONSTRUCTION SERVICES 150,330 06/30/21 DIVERSIFIED CIVIL CONTRACTORS CONSTRUCTION SERVICES 243,960 07/29/21 DIVERSIFIED CIVIL CONTRACTORS CONSTRUCTION SERVICES 74,244 106th /145th Interstection 1,026,185 Street Rehabilitation FY2020 02111/21 TULSA COUNTY COUNTY FILINGS 120 03/11/21 GRADELINE CONSTRUCTION CONSTRUCTION SERVICES 87,364 Street Rehabilitation FY2020 87,484 Street Rehabilitation FY2021 04/30/21 TULSA ASPHALT ASPHALT 8,717 04/30/21 TULSA ASPHALT ASPHALT 5,255 04/30/21 DUNHAMS ASPHALT 1,601 04/30/21 GEOTECHNICAL ENGINEERING SERVICES 17,500 Street Rehabilitation FY2021 33,073 Elm Creek Park 05/13/21 MAGNUM CONSTRUCTION CONSTRUCTION SERVICES 194,656 05/13/21 MAGNUM CONSTRUCTION CONSTRUCTION SERVICES 6,926 06/10/21 MAGNUM CONSTRUCTION CONSTRUCTION SERVICES 33,978 06/30/21 MAGNUM CONSTRUCTION CONSTRUCTION SERVICES 7,225 CITY OF OWASSO CAPITAL IMPROVEMENTS FUND FY21 EXPENDITURES FOR THE PERIOD MARCH 2021 THRU JUNE 2021 Expenditure Date Vendor Description Amount Total bV Project 07/14/21 MAGNUM CONSTRUCTION CONSTRUCTION SERVICES 33,102 09/08 /21 MAGNUM CONSTRUCTION CONSTRUCTION SERVICES 3,036 Elm Creek Park 278,922 Lakeridge /Central Park 03/11121 MESHEK & ASSOCIATES ENGINEERING SERVICES 450 03/29/21 BH MEDIA HOLDINGS BID ADVERTISEMENT 71 05/13/21 MESHEK & ASSOCIATES ENGINEERING SERVICES 1,661 06/10/21 MESHEK &ASSOCIATES ENGINEERING SERVICES 2,466 06/10/21 MESHEK & ASSOCIATES ENGINEERING SERVICES 1,430 06/30/21 CEI INCORPORATED CONSTRUCTION SERVICES 60,146 07/14/21 CEI INCORPORATED CONSTRUCTION SERVICES 6,126 08/11/21 MESHEK & ASSOCIATES ENGINEERING SERVICES 716 Lakeridge /Central Park 73,066 Sports Park Detention Pond 05/26/21 BH MEDIA HOLDING ADVERTISING 71 07/14/21 EAGLE ENVIRONMENTAL ENVIRONMENTAL SERVICES 9,022 Sports Park Detention Pond 9,093 Public Safety Vehicles - Fire 06/29/21 DAVID W NICHOLS VEHICLE EQUIPMENT 25,575 Public Safety Vehicles - Fire 25,575 Public Safety Vehicles - Police 06/30/21 JIM GLOVER REFUND -RADIO (227) 06/30/21 KACOMM REFUND- FENDERS (1,902) 06/30/21 UVS REFUND- TAILLIGHT (286) Public Safety Vehicles - Police (2,415) Total Expended March 2021 thru June 2021 $ 1,607,449 City of Owasso 55/100 Sales Tax Collections Vision For Owasso Fund Restricted Use (Budgetary Basis) As of June 30, 2021 Fiscal Year Percent of Investment Estimated Ending Increase .55 Sales Tax Income Total Revenue 06/30/17* -0.6% $ 1,414,194 $ 739 $ 1,414,933 06/30/18 2.9% 4,552,760 18,322 4,571,082 06130119 4.1% 4,739,772 106,578 4,846,350 06/30/20 3.2% 4,894,445 132,865 5,027,311 06/30/21 9.6% 5,366,869 43,040 5,409,909 06/30/22 2.0% 5,474,804 43,901 5,518,705 06130123 2.0% 5,584,300 44,779 5,629,080 06130124 ** 2.0% 3,797,324 45,675 3,842,999 $ 35,824,469 $ 435,900 $ 36,260,369 *Partial year due to mid -year initiation of tax. * *Partial year estimate due to mid -year expiration of tax. City of Owasso 551100 Sales Tax Vision For Owasso Fund Project Status Summary Report As of June 30, 2021 Owasso 55 /100 Project Budget YTD Percent of Total Project Other Funding life -to -Date Expended Expended Contracted 8: Project Election Project Cost Estimate Funding Requirement Through FY21 FY21 Project to Date Encumbered Contracted 4/5/2016 96 Street from 119 to 129 $ 5,600,000 $ 5,600,000 $ 2,340,471 $ 353,573 $ 1,055,667 $ 22,436 19.3% 4/5/2016 116 Street from 129 to HWY 169 5,266,098 5,266,098 5,266,098 3,751,479 5,266,098 - 100.0% 4/5/2016 116 Street from Garnett to 129 10,000,000 10,000,000 3,457,912 59,111 1,918,759 366,422 22.9% 4/5/2016 116 Street from Mingo to Garnett 10,500,000 10,500,000 2,982,976 97,561 1,239,204 370,274 15.3% 4/5/2016 116 /Garnett Intersection Improvement 4,500,000 4,500,000 4,500,279 295,666 1,681,643 235,065 42.6% Totals for Vision Projects $ 35,866,098 $ - $35,866,098 $ 18,547,736 $ 4,557,390 $ 11,161,371 $ 994,197 31.1% CITY OF O WASSO S5 /100 SALES TAX VISION FUND PY21 EXPENDITURES FORTHE PERIOD MARCH 2021 THRUJUNE 2021 Date Vendor Amount Total By Project 96 Street from 119 to 129 65,572 03/13/21 03/10/21 TULSA COUNTY CLERK FILING FEE $ 24 04/15/21 MESHEK & ASSOCIATES ROWACQUISITION 1,750 04/15/21 MESHEK & ASSOCIATES ROWACQUISITION 1,750 04/21/21 WALGREEN CO ROWACQUISITION 43,979 04/21/21 JR OWASSO VENTURE ROWACQUISITION 11,493 06/10/21 BKL INCORPORATED ENGINEERING SERVICES 5,426 07/29/21 BKL INCORPORATED ENGINEERING SERVICES 1,150 96 Street from 119 to 129 116 Street from 129 to HWY 169 65,572 03/13/21 CROSSLAND HEAVY CONTRACTORS CONSTRUCTION SERVICES 04/28/21 WASHINGTON COUNTY RWD ENGINEERING SERVICES 05/13/21 WALTER P MOORE ENGINEERING SERVICES 05/26/21 DOERNER, SAUNDERS LEGAL SERVICES 05/26/21 CROSSLAND HEAVY CONTRACTORS CONSTRUCTION SERVICES 116 Street from Garnett to 129 05/13/21 GUY ENGINEERING 06/30/21 GUY ENGINEERING 07/14/21 GUYENGINEERING 116 Street from Mingo to Garnett 03/11/21 GARVER 04/05/21 TULSA COUNTY CLERK 05/13/21 DUVALL ELECTRIC 116 /Garnett Intersection Improvement 09/16/21 OKLAHOMA NATURAL GAS 116 Street from 129 to HWY 169 ENGINEERING SERVICES ENGINEERING SERVICES ENGINEERING SERVICES 116 Street from Garnett to 129 ENGINEERING SERVICES FILING FEE SIREN POLE RELOCATION 116 Street from Mingo to Garnett UTILITY RELOCATION 116 Street & Garnett Intersection Improv Total Expended March 2021 thru June 2021 $ 65,572 13,697 6,674 7,503 513 245,019 273,406 7,700 2,507 10,671 20,878 489 20 24,330 24,839 295,266 295,266 $ 679,961 PROJECT COMPLETION REPORT PROJECT: Street Rehabilitation Program (FY 2020) DATE PROJECT WAS INITIATED: September 2020 DATE PROJECT WAS COMPLETED: May 2021 STAFF COMMENTS: The 2020 program included pavement repair, as well as concrete curb and gutter replacement, and asphalt overlay in the following subdivisions: • Reconstruction of Dogwood Street and Elm Street between East 8th Street and East 86th Street North • Rehabilitation of several streets within Three Lakes II and Three Lakes III subdivision • Rehabilitation of East 86th Place North in Ram Plaza • Rehabilitation of East 85th Street North and North 128th East Avenue in Elm Creek Commercial In September 2020, the City Council approved a construction contract with Grade Line Construction, LLC, in the amount of $1,534,161.27. In January 2021, the City Council approved Change Order No. 1, in the amount of $125,000.00, adding two street segments to the project: • Mill and Overlay of East 1 1 th Street between Main Street and Cedar Street • Construction of a concrete cul -de -sac at the north end of Carlsbad in Original Town The project was funded from the Capital Improvements Fund and Street Division 39 -Fund. The Capital Improvements Fund funded $974,785 of the total project cost, with the remainder being funded by the Streets Division 39 -Fund. Roger Stevens, Public Works Director Approved this 25th day of October, 2021. Steve Mowery, Chair PROJECT COMPLETION REPORT (Vision for Owasso Fund) PROJECT: East 1 16th Street North from North 129th East Avenue to HWY 169 DATE PROJECT WAS INITIATED: March 2017 DATE PROJECT WAS COMPLETED: May 2021 STAFF COMMENTS: In March 2017, the City Council approved an agreement for Engineering Services with Walter P. Moore, of Tulsa, Oklahoma for the design of a four -lane roadway section with center turn lanes and landscaped medians. Bike lanes, and sidewalk were added, as part of the "Complete Streets Policy" adopted by the City of Owasso. In February 2020, City Council approved a construction contract with Crossland Heavy Contractors, Inc. to expand the roadway and relocate storm drainage and water system infrastructure. On May 18, 2021, the City Council authorized final payment to the construction contractor and accepted the completed project. Total project costs of design, engineering, right -of- way /easement acquisition, utility relocation, and construction = $5,266,098.00. Roger Stevens, Public Works Director Approved this 25th day of October, 2021. Steve Mowery, Chair City of Owasso Third -Penny Sales Tax Projects Capital Improvements Fund Progress Report #78 Dated 6 -30.21 Owasso Cost Expended Project Estimate to Date 76 Street Widening 2010 -13 $ 4,849,780 $ 4,575,848 Garnett Widening, 96 to 106 2012 -04 9,734,059 9,307,460 Garnett Widening, 106 to 116 2015 -17 11,481,014 1,366,158 Highway 169 Service Roads - 116 & 137 2009 -01 776,991 - 96 /145 Intersection 2015 -17 4,713,800 - 106 /129 Intersection 2016 -23 1,317,608 170,013 106 /145 Intersection 2015 -17 4,594,695 3,046,472 116/129 Intersection 2014 -05 1,024,770 1,024,770 Street Improvement FY 2020 2017 -15 976.811 974,785 Street Improvement FY 2021 2017 -15 1,000,000 33,193 Central Park /Lakeridge Stormwater Impr. 2016 -10 1,313,005 201,314 Rayola /Tributary 5A Sformwater 2016 -10 3,500,000 148,831 South Sports Park Regional Detention 2016 -10 3,658,050 3,638,456 Elm Creek Park Improvements 2012 -04 630,385 392,535 5K Heart Healthy Trail 2019 -13 300,000 - Funtastic Island Renovation Project 2019 -13 1,200.000 - Public Safety Vehicles - -Fire FY21 Pumper Truck 2017 -05 895,591 715,872 Public Safety Vehicles -- Police FY21 2017 -05 449,313 98,670 Vehicle Maintenance Facility 2012 -04 2,350,000 160,718 Fiber Installation 2017 -15 150,000 - Total $ 54,915,872 $ 25,855,095 Utility Design ROW Relocation Bid Construction 000 I -In Progress ©o - Complete N -Not Applicable P I Completed; pending ODOT audit and final invoicing 00 - -- '000 ©■v 000 ©o 000 ©o 000 ©o 000 ©o. Legend: I -In Progress X - Complete N -Not Applicable P I Completed; pending ODOT audit and final invoicing Third -Penny Sales Tax Completed Capital Improvements Fund Projects Progress Report #78 Dated 6.30 -21 Other Buildings, Completion Public Storm Water & Land, and Total Completed Projects Approval Streets Safety Quality of Life Sewer Technology Expended Computerization 01/23/06 $ - $ - $ - $ - $ 624,481 $ 624,481 TCC /TTC Land 02/02/09 3.076.475 3,076,475 Fire Station #2 Remodel 07/28/08 248,468 248,468 New Fire Station #3 02/02/09 2,199,155 2,199,155 Fire Station #4 09/28/20 16,807.425 16.807,425 New City Hall 09/25/17 4,724,468 4,724,468 Facilities Land (Land Purchase 116 & Mingo) 09/28/20 1,504,174 1,504,174 Police Building 09/28/20 4,798,966 4,798,966 Police Cars 07/22/13 125.000 125,000 Public Safety Vehicles--Police FYI 09/23/19 394,542 394,542 Public Safety Vehicles -- Police FYI 03/22/21 230,491 230,491 Public Safety Vehicles -- Police FY20 03/22/21 177.507 177,507 Fire Engine 03/28/16 550,000 550,000 Radio Equipment Upgrades Project 09/24/18 2,968,762 2,968,762 SCBA Compressor Grant 03/25/19 19,677 19.677 Public Safety Vehicles - -Fire Aerial Platform Truck 09/28/20 1,347,800 1,347,800 Public Safety Vehicles -Fire Wildland Vehicle 09/28/20 100,745 100,745 76 Street Utility Relocation 03/25/19 43,382 43,382 76 /Main Intersection 03/25/19 1,014,124 1,014,124 86 Street, Main- Memorial 09/25/17 2,679,183 2,679,183 86 & Main Intersection ROW 07/24104 303.625 303,625 96 & 129 E Ave Intersection 01/23/06 1,747,745 1,747,745 96 & Hwy 169 Interchange 01/23/06 1,349,964 1,349,964 Garnett Widening (86 to 96) 01/22/07 5,601,858 5,601,858 96 Str Widening (Garnett to Owasso Mkt) 01/22/07 4,929,552 4,929,552 Intersection Engr. Prelim 07/23/07 100,000 100,000 86th & Mingo Intersection 07/28/08 896,165 896,165 Main Street Redevelopment 07/27/09 29.384 29,384 86th Street Widening 01/25/10 3,319,241 3,319,241 96th /129th Infrastructure Improvements 07/28/14 160,574 160,574 106 /Garnett Intersection 09/24/18 1,741,720 1,741,720 116 (Hwy 20) /140Signalizaiion 09/25/17 87,159 87,159 129th EAve Widening 01/25/10 8,620,898 8,620.898 Highway 169 Service Roads- 106 & 135 09/23/19 2.627.499 2,627,499 Highway 169 Service Roads - 106 & 137 09/28/20 1,666,384 1,666,384 TTC /TCC Access Road 07/25/11 1,559,679 1,559,679 Street Rehabilitation FY2007 -2019 09/25/17 10,809,138 10,809,138 Transportation Master Plan 03/28/16 185,963 185,963 Brookfield Crossing Stormwater Impr. 09/24/18 634.343 634,343 Garrett Creek /Morrow PI. Sewer 09/24/18 2.215,714 2,215,714 Silvercreek Drainage 01/22/07 877,049 877,049 YMCA Pool 01/22/07 1,000,000 1,000,000 Sports Park Expansion through FY07 01/21/08 2,062,418 2,062,418 Sports Park Baseball Field #1 07/27/09 488,429 488,429 Sport Park FY 2009 Waterline 07/26/10 22,253 22,253 Sports Park Restroom 07/23/12 155,821 155,821 Sports Park FY 2013 - Baseball 4 -plex 07/22/13 541,223 541,223 Golf Course Equipment Purchase 01/27/14 124,752 124,752 Redbud (Festival) Park 09/28/20 156,450 156,450 Quality of Life Initiative 07/25/11 118,710 118,710 Completed Capital Improvement Projects $49,473,238 $29,968,539 $ 4,670,056 $ 3,727,106 $ 9,929,598 $ 97,768,536 Election 4/5/2016 96 Street from 119 to 129 4/5/2016 116 Street from 129 to HWY 169 4/5/2016 116 Street from Garnett to 129 4/5/2016 116 Street from Mingo to Garnett 4/5/2016 116 /Garnett Intersection Improvement Total City of Owasso 55/100 Sales Tax Vision For Owasso Fund Progress Report #8 Dated 6 -30 -21 Owasso Cost Expended Estimate Protect to Date $ 5,600,000 $ 1,055,667 5,266,098 5,266,098 10,000,000 1,918,759 10,500,000 1,239,204 4,500,000 1,681,643 $35,866,098 $ 11,161,371 Utility Design ROW Relocation Bid Construction ®00 I -In Progress -- - Complete N • -- -Not Applicable P Completed; pending ODOT audit and final invoicing 0 ©0 -- Legend: I -In Progress X - Complete N • -- -Not Applicable P Completed; pending ODOT audit and final invoicing