HomeMy WebLinkAbout1999.06.15_OPWA MinutesOWASSO PUBLIC WORKS AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, June 15, 1999
The Owasso Public Works Authority met in regular session on Tuesday, June 15, 1999 in the
Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 11, 1999.
ITEM 1: CALL TO ORDER
Mr Wilken called the meeting to order at 6:30 p.m.
ITEM 2: INVOCATION
City Clerk Marcia Boutwell offered the invocation.
ITEM 3: FLAG SALUTE
The flag salute was led by Chamber of Commerce President Gary Akin.
ITEM 4: ROLL CALL
PRESENT ABSENT
Mark Wilken, Chair
Mary Lou Barnhouse, Vice Chair
Denise Bode, Trustee
Melinda Voss, Trustee
H C "Will" Williams, Trustee
STAFF
Jeff Hancock, City Manager Ronald D Cates, Authority Attorney
Marcia Boutwell, Authority Secretary
ITEM 5 : CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of June 1., 1999 Regular Meeting.
B. Approval of Claims
Ms Barnhouse moved, seconded by Ms Voss, to approve the consent agenda. The consent agenda
included minutes of the June 1, 1999 regular meeting, by reference made a part hereto. Item B on
the consent agenda included the following claims: (1) OPWA Fund $159,146.90; (2) OPWA Capital
Improvement Fund $750.00; (3) OPWA Sewerline Extension $51,303.00; (4) Interfund Transfers
$39,883.34; (5) Payroll $31,166.76.
AYE: Barnhouse, Voss, Bode, Williams, Wilken
NAY: None
Owasso Public Works Authority
Motion carried 5-0.
June 15, 1999
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR TRUSTEE ADOPTION OF OPWA RESOLUTION 999-02 A RESOLUTION
ADOPTING AN FY 1999-2000 OPWA BUDGET FOR ALL FUNDS
ADMINISTERED BY THE OWASSO PUBLIC WORKS AUTHORITY.
Mr Hancock presented OPGA Resolution #99-02, which adopts the FY 99-00 budget for all funds
administered by the Owasso Public Works Authority. Dr Bode moved, seconded by Ms Barnhouse,
to approve OPGA Resolution 499-02.
AYE: Bode, Barnhouse, Williams, Voss, Wilken
NAY: None
Motion carried 5-0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A BID FOR THE NORTH OWASSO WASTEWATER
COLLECTION SYSTEM IMPROVEMENTS.
Mr Carr said that improvements to the North Owasso collection system are included in the 1997
Wastewater Master Plan, adopted by Resolution 498-01 on January 6, 1998. Also, the Oklahoma
Department of Enviromnental Quality has issued a Consent Order to begin improvements to the
system by July 1, 1999. The project was advertised and bids opened on June 8, 1999. The apparent
low bidder is Sapulpa Digging, with a bid of $374,000. In 1992, the OPWA secured a low interest
loan from the Oklahoma Water Resources Board for improvements to the system. Dr Bode moved,
seconded by Mr Williams, to award a contract for construction of the North Owasso Wastewater
Collection System Improvements to Sapulpa Digging, Sapulpa, OK in the amount of $374,000, and
authorization for the Chair to execute the contract.
AYE: Bode, Williams, Voss, Barnhouse, Wilken
NAY: None.
Motion carried 5-0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF AN ENGINEERING DESIGN AGREEMENT FOR THE ATOR
SEWER RELIEF LINE.
Mr Carr presented the item. The City of Owasso owns and operates a lift station in the vicinity of
the west end of West 18`' St in the Ator Heights Addition. The City of Owasso 1997 Wastewater
Master Plan recommends rerouting the flows from the lift station, with construction of a gravity
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Owasso Public Works Authority June 15, 1999
relief line to the Ranch Creels Interceptor. A DEQ Consent Order states that the project design must
begin by July 1, 1999, with the construction completed by September 1, 2001. Staff advertised for
local engineering firms to respond to a request for qualifications, and responses were received from
nine firms. Following the established process, HUB+Garver appears to be the best firm for the job.
An agreement for engineering services has been drafted and reviewed by the City Attorney. The
agreement is divided into four phases: preliminary design, final design, bidding, and construction
administration. The design phase is scheduled to be completed by February 2000. Ms Voss moved,
seconded by Ms Barnhouse, to approve an engineering design services agreement with HUB+Garver
Engineers, for the Ater Sewer Relief Line in the amount of $56,820, and authorization for the Chair
to execute the document.
AYE: Voss, Barnhouse, Bode, Williams, Wilken
NAY: None
Motion carried 5-0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OPWA
RESOLUTION #99-03, A RESOLUTION AUTHORIZING TWO LOANS FROM
THE OKLAHOMA WATER RESOURCES BOARD IN THE COMBINED TOTAL
AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED $1 501 609 92-
APPROVING THE ISSUANCE OF TWO PROMISSORY NOTES IN THE
COMBINED TOTAL AGGREGATE PRINCIPAL AMOUNT OF NOT TO
EXCEED $1,501,609.92, SECURED BY A PLEDGE OF REVENUES AND
AUTHORIZING THEIR EXECUTION• DESIGNATING THE LOCAL TRUSTEE,
APPROVING AND AUTHORIZING THE EXECUTION OF TWO LOAN
AGREEMENTS, APPROVING AND AUTHORIZING THE EXECUTION OF A
SERIES 1999 SUPPLEMENTAL NOTE INDENTURE APPROVING AND
AUTHORIZING THE EXECUTION OF A SECURITY AGREEMENT:
RATIFYING A LEASE. AS AMENDED BY AN AMENDMENT TO LEASE;
APPROVING VARIOUS COVENANTS-, APPROVING AND AUTHORIZING
PAYMENT OF FEES AND EXPENSES ESTABLISHING THE AUTHORITY'S
REASONABLE EXPECTATIONS WITH RESPECT TO THE ISSUANCE OF
TAX-EXEMPT OBLIGATIONS IN CALENDAR YEAR 1999• AUTHORIZING
DOCUMENTS PERTAINING TO A YEAR-TO-YEAR PLEDGE OF CERTAIN
SALES TAX REVENUE AND CONTAINING OTHER PROVISIONS
RELATING THERETO.
Mr Allan Brooks of the firm of Fagin, Brown, Bush, Tinney & Kiser, the City's Bond Counsel,
presented the item. In December of 1996, the OPWA Trustees authorized an Interim Construction
Promissory Note with the Oklahoma Water Resources Board to finance improvements to the
wastewater treatment plant. Those improvements have since been completed and the construction
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Owasso Public Works Authority
June 15, 1999
loan must be converted to permanent financing. OPWA Resolution 499-03 authorized the two loans
from the O WRB in a combined total aggregate principal amount of not to exceed $1,501,609.92, and
approves and authorizes the mayor to execute all documents required for this financing. Ms Voss
moved, seconded by Dr Bode, to approve OPWA Resolution #99-03.
AYE: Voss, Bode, Williams, Barnhouse, Wilken
NAY: None
Motion carried 5-0.
ITEM 10: REPORT FROM OPWA MANAGER
No report.
ITEM 11: REPORT FROM OPWA ATTORNEY
No report.
ITEM 12: NEW BUSINESS
None.
ITEM 13: ADJOURNMENT
Dr Bode moved, seconded by Mr Williams, to adjourn.
AYE: Bode, Williams, Voss, Barnhouse, Wilken
NAY: None
Motion carried 5-0, and the meeting was adjourned at 6:50 p.m.
Marci Boutwell, Authority Secretary
G!
Mark Wilken, Chairperson