HomeMy WebLinkAbout2021.11.02_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, November 2, 2021 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving,
authorizing, awarding, denying, postponing, or tabling.
AGENDA
1. Call to Order
Mayor Bill Bush
2. Invocation RECEIVED
Pastor Scott Carlson of the Refuge Owasso OCT 29 2021
3. Flag Salute City Clerk's Office
4. Roll Call
5. Presentation of the Character Trait of Respect
Mike Henry, Character Council Member
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - October 19, 2021, Regular Meeting
B. Approve claims
C. Accept the Department of Justice Vest Grant, and approve a budget amendment
in the General Fund, increasing the estimated revenue and the appropriation for
expenditures in the Police Department by $5,477.55
D. Approve a budget amendment in the Capital Improvement Grants Fund
increasing the estimated revenue and the appropriation for expenditures by
$122,303.00 for the 2021 Community Development Block Grant Hale Acres Sanitary
Sewer Line Rehabilitation Project
7. Consideration and appropriate action relating to items removed from the Consent Agenda
8. Consideration and appropriate action relating to the purchase of five (5) police vehicles
Jason Woodruff
Staff recommends approval to purchase five (5) Ford Explorer police vehicles in an amount
not to exceed $35,473.00 per vehicle from John Vance Ford of Guthrie, Oklahoma, utilizing the
State of Oklahoma's approved contract SW035 -4568.
9. Consideration and appropriate action relating to the acceptance and final payment of the
East 106th Street North and North 145th East Avenue Intersection Improvement Project
Earl Farris
Staff recommends acceptance of the completed project and authorization for final payment
in the amount of $137,011.30 to Diversified Civil Contractors LLC, of Broken Arrow, Oklahoma.
10. Consideration and appropriate action relating to the acceptance and final payment of the
2020 Elm Creek Park Pond Improvement Project
Earl Farris
Staff recommends acceptance of the completed project and authorization for final payment
in the amount of $32,761.21 to Native Plains Excavation & Contracting LLC, of Bixby,
Oklahoma.
Owasso City Council
November 2, 2021
Page 2
11. Consideration and appropriate action relating to an Engineering Agreement for the East 116th
Street North and Mingo Road Drainage Study
Dwayne Henderson
Staff recommends approval of the Agreement for Engineering Services with Freese & Nichols,
Inc., of Tulsa, Oklahoma, in the amount of $79,500.00 and authorization to execute the
agreement.
12. Consideration and appropriate action relating to a Maintenance, Financing and Right -of -Way
Agreement between the Oklahoma Department of Transportation and the City of Owasso for
roadway improvements located on Main Street from Broadway to 11th Street
Dwayne Henderson
Staff recommends approval of the Project Maintenance, Financing and Right -of -Way
Agreement in the amount of $2,567,081.00 (ODOT's share being $750,000.00) and
authorization to execute the agreement.
13. Report from City Manager
• Monthly Public Works Project Status Report
14. Report from City Attorney
15. Report from City Councilors
16. Official Notices (documents for acknowledgment of receipt or information only, no discussion
or action will be taken)
• Payroll Payment Report - Pay Period Ending Date October 23, 2021
• Health Care Self- Insurance Claims - dated as of October 28, 2021
17. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
18. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 11, 2020, and
the Agenda posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, October 29, 2021.
M. Stevens, ity Clerk
The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City
Clerk at least 48 hours prior to the scheduled meeting by phone 918 - 376 -1502 or by email to istevens@CiNafOw0550.COm
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, October 19, 2021
The Owasso City Council met in regular session on Tuesday, October 19, 2021, in the Council
Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting
filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted
at City Hall, 200 South Main Street, at 2:00 pm on Friday, October 15, 2021,
1. Call to Order
Vice Mayor Kelly Lewis called the meeting to order at 6:30pm.
2. Invocation
The Invocation was offered by Pastor Steve Plodinec of Redeemer Bible Church.
3. Flag Salute
Councilor Alvin Fruga led the flag salute.
4. Roll Call
Present Absent
Vice Mayor- Kelly Lewis Mayor- Bill Bush
Councilor - Alvin Fruga
Councilor - Doug Bonebrake
Councilor - Lyndell Dunn
A quorum was declared present.
Staff:
City Manager- Warren Lehr
City Attorney - Julie Lombardi
5. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - October 5, 2021, and October 12, 2021, Regular Meetings
B. Approve claims
C. Accept a donation from the Cherokee Nation in the amount of $3,500.00 and
approve a budget amendment in the General Fund increasing the appropriation
for expenditures in the Fire Department Budget by $3,500.00
D. Accept public infrastructure improvements of a concrete approach and
sidewalk located at 11492 North 1371h East Avenue
E. Accept public sanitary sewer infrastructure to serve the Magnolia Ridge Phase II
subdivision located north and west of the East 86th Street North and Memorial
Road intersection
F. Approve an amendment to the Lissau Landing Plat and Deed of Dedication, as
recorded in the Tulsa County Clerk's office on May 7, 2021, as Plat No. 6970,
located at 11610 North 137th East Avenue, clarifying that Washington County
Rural Water District No. 3 is responsible for the maintenance of public water mains
and its underground facilities and not the City of Owasso or its successors
Mr. Bonebrake moved, seconded by Mr. Fruga to approve the Consent Agenda, as
presented with claims totaling $344,624.45.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0
6. Consideration and appropriate action relating to items removed from the Consent Agenda
None
Owasso City Council
October 19, 2021
Page 2
7, Consideration and appropriate action relating to Resolution 2021 -13, calling an election for
the purpose of selecting City Council representation for City Council Ward 5
Juliann Stevens presented the item, recommending approval of Resolution 2021 -13.
There were no comments from the audience. Mr. Bonebrake moved, seconded by Mr. Dunn
to approve Resolution 2021 -13, as recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0
8. Consideration and appropriate action relating to a contract for specific excess workers'
compensation coverage
Jeff Atchison presented the item, recommending approval of the contract for coverage
with Midwest Employers Casualty Company of Chesterfield, Missouri, authorization for
payment in the amount of $84,122.00, and authorization to execute all necessary
documents.
There were no comments from the audience. After discussion, Mr. Dunn moved, seconded
by Mr. Bonebrake to approve the contract, authorize payment and execution of all
necessary documents, as recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0
9. Consideration and appropriate action relating to a contract for property - casualty insurance
coverage
Jeff Atchison presented the item, recommending approval of the contract for coverage
with Oklahoma Municipal Assurance Group of Edmond, Oklahoma, authorization for
payment in the amount of $155,034.00, and authorization to execute all necessary
documents.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Mr. Fruga to approve the contract, authorize payment and execution of all
necessary documents, as recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0
10. Consideration and appropriate action relating to a contract for vehicle collision and liability
insurance coverage
Jeff Atchison presented the item, recommending approval of the contract for coverage
with Oklahoma Municipal Assurance Group of Edmond, Oklahoma, authorization for
payment in the amount of $26,768.00, and authorization to execute all necessary
documents.
There were no comments from the audience. After discussion, Mr. Fruga moved, seconded
by Mr. Bonebrake to approve the contract, authorize payment and execution of all
necessary documents, as recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0
Owasso City Council
October 19, 2021
Page 3
11. Consideration and appropriate action relating to Fiscal Year 2021 -2022 budget amendments
for the re- appropriation of carryover funds from Fiscal Year 2020 -2021
Jennifer Newman presented the item, recommending approval of the following FY 2022
budget amendments:
• Increase the estimated revenues by $84,175.62 and the appropriation for
expenditures by $1,417,147.20 in the General Fund
• Increase the appropriation for expenditures in the Half -Penny Sales Tax Fund by
$64,895.00 for Fire, $168,078.00 for Police and $286,650.00 for Streets
• Increase the appropriation for expenditures in the E91 1 Fund by $9,721.00
• Increase the appropriation for expenditures in the Hotel Tax Fund by $150,266.00
• Increase the appropriation for expenditures in the Stormwater Management Fund by
$871,629.00
• Increase the appropriation for expenditures in the City Garage Fund by $4,700.00
• Increase the estimated revenue by $3,879.00 and the appropriation for expenditures
by $116,824.00 in the Self Insurance Fund
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Mr. Fruga to approve the budget amendments, as recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0
12. Consideration and appropriate action relating to Resolution 2021 -14, authorizing
acceptance of American Rescue Plan Act (ARPA) Local Fiscal Recovery Funding for Non -
Entitlement Units of Government and approving a budget amendment in the General Fund
Linda Jones -Holt presented the item, recommending approval of Resolution 2021 -14, and
approval of a budget amendment in the General Fund increasing the estimate of revenues
and the appropriation for expenditures by $3,454,737.00.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Mr. Dunn to approve Resolution 2021 -14, and the budget amendment, as
recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0
13. Consideration and appropriate action relating to Specific Use Permit (SUP) 21 -05 for property
containing approximately 1.49 acres, located at 9155 North Owasso Expressway (Caliber
Collision)
Karl Fritschen presented the item, recommending approval of Specific Use Permit 21 -05.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Mr. Dunn to approve Specific Use Permit 21 -05, as recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0
14. Consideration and appropriate action relating to a final plat for property containing
approximately 7.6 acres, located at the northwest intersection of East 116th Street North and
North 126th East Avenue (Owasso Assisted Living Center)
Karl Fritschen presented the item, recommending approval of the Owasso Assisted Living
Center Final Plat.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Mr. Dunn to approve the final plat, as recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0
Owasso City Council
October 19, 2021
Page 4
15. Consideration and appropriate action relating to the purchase of five (5) police vehicles
Jason Woodruff presented the item, recommending approval to purchase three (3) Dodge
Durango police vehicles from Bob Howard Dodge Jeep Ram of Oklahoma City, Oklahoma,
in an amount not to exceed $34,125.00 per vehicle, and two (2) Ford Explorer police vehicles
from Bill Knight Ford of Tulsa, Oklahoma, in an amount not to exceed $34,361.00 per vehicle,
utilizing the State of Oklahoma's approved contract # SW035 -4568.
There were no comments from the audience. After discussion, Mr. Dunn moved, seconded
by Mr. Bonebrake to approve the purchase, as recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0
16. Consideration and appropriate action relating to bids received for the Police Vehicle
Emergency Lighting Equipment Installation Projects
Jason Woodruff presented the item, recommending to award the following project bids to
Ultimate Vehicle Solutions of Tulsa, Oklahoma, in the total amount of $64,256.79, and
authorization to execute all necessary documents:
• Two (2) 2021 Dodge Charger Supervisor Units
$13,548.36
• Two (2) 2021 Dodge Charger Police Units
$16,976.96
• One (1) 2021 Dodge Durango Supervisor Unit
$7,473.87
• One (1) 2021 Dodge Charger Police Unit with Full Cell
$9,190.85
• One (1) 2021 Dodge Charger Police Unit with Single Cell
$8,661.90
• One (1) 2021 Dodge Durango Police Unit
$8,404.85
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Mr. Fruga to award the project bids, and authorize execution of all necessary
documents, as recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0
17. Consideration and appropriate action relating to bids received for the 117th East Avenue
Retaining Wail Replacement Project
Jake Ketner presented the item, recommending to award the construction bid to Contech,
Inc., of Broken Arrow, Oklahoma, in the amount of $98,929.00, and authorization to execute
the necessary documents.
There were no comments from the audience. Mr. Fruga moved, seconded by Mr. Dunn to
award the construction bid and authorize execution of all necessary documents, as
recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0
18. Consideration and appropriate action relating to the purchase of asphalt materials for the
North 137th East Avenue Service Road Extension Project
Roger Stevens presented the item, recommending authorization for payment in an amount
not to exceed $135,000.00 as reimbursement to Tulsa County for materials and fuel used to
complete the asphalt project.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Mr. Dunn to authorize payment, as recommended.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0
Owasso City Council
October 19, 2021
Page 5
19. Report from City Manager
Warren Lehr congratulated Owasso Chamber President, Gary Akin, for induction into the
Oklahoma Chamber of Commerce Executives Hall of Fame, read aloud a citizen comment
praising Public Works Utility Worker, Calvin Elliott, for displaying positive character while
assisting the citizen with a water leak, and commented on the local VFW's 35 -year
celebration.
20. Report from City Attorney
None
21. Report from City Councilors
Mr. Bonebrake commented on the VFW's 35 -year celebration.
22. Official Notices (documents for acknowledgment of receipt or information only, no
discussion or action will be taken)
The Mayor acknowledged receipt of the following:
• Payroll Payment Report- Pay Period Ending Date October 9,2021
• Health Care Self- Insurance Claims - dated as of October 14, 2021
• Monthly Budget Status Report - September 2021
23. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
24. Adjournment
Mr. Dunn moved, seconded by Mr. Fruga to adjourn the meeting.
YEA: Bonebrake, Dunn, Fruga, Lewis
NAY: None
Motion carried: 4 -0 and the meeting adjourned at 7:34 pm.
Kelly Lewis, Vice Mayor
Juliann M. Stevens, City Clerk
Fund
01 GENERAL
Claims List - 11/2/2021
Vendor Name
Payable Description Payment
Amount
BLUE ENERGY FUELS LLC
CNG FUEL PURCHASE SEPT 21
$58.68
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES SEPT 21
$27.46
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$923.13
JPMORGAN CHASE BANK
ANIMAL CARE - SUPPLIES
$212.60
JPMORGAN CHASE BANK
EBAY- UNIFORM
$20.02
JPMORGAN CHASE BANK
IQ CARWASH -CAR WASH
$16.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$212.89
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$22.58
JPMORGAN CHASE BANK
PETSMART- SUPPLIES
$92.99
JPMORGAN CHASE BANK
SOUTHERN AG- SUPPLIES
$59.99
JPMORGAN CHASE BANK
TIME2SHINE -CAR WASH
$39.99
JPMORGAN CHASE BANK
TROYTDVM- STERILIZATIO
$75.00
JPMORGAN CHASE BANK
WALMART - SUPPLIES
$191.68
JPMORGAN CHASE BANK
ZOETIS- SUPPLIES
$675.76
GEN ANIMAL CONTROL -Total
$2,628,77
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$20.40
GEN CEMETERY -Total
$20.40
DANETTETODD
CLASSES
$239.00
GEN COMM CTR DONATIONS -Total
CITY GARAGE PARTS SEPT 21
$239.00
JPMORGAN CHASE BANK
EQUIP ONE - EQUIPMENT
$40.00
SUMNERONE INC
CONTRACT BASE RATE FOR OC
$151.00
SUMNERONE INC
CONTRACT OVERAGE CHARGE
$108.01
JPMORGAN CHASE BANK
F
$219.00
GEN COMMUNITY CENTER -Total
$299,01
BLUE ENERGY FUELS LLC
CNG FUEL PURCHASE SEPT 21
$63.83
CITY GARAGE
CITY GARAGE PARTS SEPT 21
$19.84
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES SEPT 21
$387.86
JPMORGAN CHASE BANK
CROWN AWARDS - PLAQUE
$160.26
JPMORGAN CHASE BANK
GRAPHIC RESOURCES -INK
$51.82
JPMORGAN CHASE BANK
ICC -EXAM
$219.00
JPMORGAN CHASE BANK
MEETING EXPENSE
$12.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$64.00
TREASURER PETTY CASH
INSP LICENSE -BOGGS
$35.00
GEN COMMUNITY DEVELOPMENT - Total
$1,013.61
BLUE ENERGY FUELS LLC
CNG FUEL PURCHASE SEPT 21
$24.96
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES SEPT 21
$78.25
JPMORGAN CHASE BANK
AMAZON -PARTS
$11.99
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$574.53
JPMORGAN CHASE BANK
AT YR SVC- RENTAL
$550.00
JPMORGAN CHASE BANK
GRAINGER -PARTS
$52.68
JPMORGAN CHASE BANK
LOCKE- VALVES
$46.18
1
Claims List - 11/2/2021
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
LOWES- SUPPLIES
$54.92
JPMORGAN CHASE BANK
SAVON -SIGNS
$594.00
JPMORGAN CHASE BANK
TULSA BALLOONS -SVCS
$1,170.00
JPMORGAN CHASE BANK
WORLEYS - FLOWERS
$331.45
TULSA COUNTY HIGHWAY
SIGNS
$116.90
CONSTRUCTION
SURVEY EQUIPMENT
$7,194.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$30.72
GEN CULTURE & RECREATION • Total
UNIFORM SERVICES
$3,636.58
CHELSEA LEVO FEARY
TUITION REIMBURSEMENT FOR
$1,004.25
GEN ECONOMIC DEV -Total
$1,004.25
CITY GARAGE
CITY GARAGE PARTS SEPT 21
$5.00
JPMORGAN CHASE BANK
SAMS CLUB - SUPPLIES
$11.18
VERDIGRIS VALLEY ELECTRIC COOP
ELEC 3 STORM SIRENS
$62.88
GEN EMERG PREPAREDNESS -Total
$7,873.51
$79.06
CITY GARAGE
CITY GARAGE PARTS SEPT 21
$20.06
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES SEPT 21
$337.77
JPMORGAN CHASE BANK
BD OF RFPE - LICENSE RE
$154.00
JPMORGAN CHASE BANK
HOME DEPOT -FIRE EXTIN
$29.64
JPMORGAN CHASE BANK
SUNDANCE -PAPER
$32.49
OZARK LASER SYSTEMS
SURVEY EQUIPMENT
$7,194.00
TREASURER PETTY CASH
RECORDING FEES
$22.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$32.92
UNITED STATES CELLULAR
PW MONTHLY CELL PHONES
$50.63
CORPORATION
GEN ENGINEERING -Total
$7,873.51
BT &CO
ANNUALAUDIT $30,000.00
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES $12.19
SUMNERONE INC
COPIER SERVICES $47.62
GEN FINANCE -Total
$30,059.81
ELIZABETH ANNE CHILDS
GENERAL LEGAL SERVICE FEE
$3,120.00
HALL, ESTILL, HARDWICK, GABLE,
GENERAL LEGAL SERVICE FEE
$165.00
HALL, ESTILL, HARDWICK, GABLE,
GENERAL LEGAL SERVICES
$55.00
JPMORGAN CHASE BANK
SUNDANCE -PAPER
$97.47
MAILROOM FINANCE INC
POSTAGE
$1,000.00
PROSTAR SERVICES INC
COFFEE SUPPLIES
$176.29
GEN GENERAL GOVERNMENT -Total
$4,613.76
COMMUNITYCARE EAP
EAP
$450.84
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$20.50
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$24.24
GEN HUMAN RESOURCES -Total
$495.56
AT &T MOBILITY
PUBLIC SAFETY WIRELES
$83.35
2
Claims List - 1112(2021
Fund Vendor Name Payable Description Payment
Amount
01 GENERAL ICON ENTERPRISES, INC ANNUAL RENEWAL OF $6,708.20
WEBSITE
GEN INFORMATION TECH -Total
$6,791.55
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES SEPT 21
$70.98
JPMORGAN CHASE BANK
MEETING EXPENSE
$38.49
JPMORGAN CHASE BANK
SAMS CLUB - SUPPLIES
$10.98
TREASURER PETTY CASH
TRAVEL EXP -FRUGA
$113.34
GEN MANAGERIAL -Total $233.79
YOUTH SERVICES OF TULSA YOUTH COURT $4,125.00
GEN MUNICIPAL COURT -Total
$4,125.00
BLUE ENERGY FUELS LLC
CNG FUEL PURCHASE SEPT 21
$45.54
CITY GARAGE
CITY GARAGE PARTS SEPT 21
$379.43
CITY OF OWASSO
WATER
$4,893.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES SEPT 21
$596.42
FREDRICK COSTIN JR
MOWING
$1,491.00
JPMORGAN CHASE BANK
C & C SUPPLY- SUPPLIES
$314.75
JPMORGAN CHASE BANK
CORNERSTONE -BAR OIL
$59.23
JPMORGAN CHASE BANK
CORNERSTONE -PARTS
$4.74
JPMORGAN CHASE BANK
CORNERSTONE -SAW CHAIN
$20.99
JPMORGAN CHASE BANK
HOME DEPOT -PARTS
$3.76
JPMORGAN CHASE BANK
LIBERTY FLAGS -PARTS
$32.00
OKLAHOMA FACILITY SERVICES
LAWN CARE
$835.00
THE ADT SECURITY CORPORATION
PARKS OFFICE SECURITY SYS
$85.44
UNIFIRST HOLDINGS LP
PARK STAFF UNIFORMS
$31.44
VERDIGRIS VALLEY ELECTRIC COOP
PARKS ELECTRIC
$92.47
WASHINGTON CO RURAL WATER
MCCARTY PARK WATER
$51.60
DISTRICT
SERVIC
GEN PARKS -Total
$8,936.81
JPMORGAN CHASE BANK
GRAINGER -SINK VALVE
$299.50
JPMORGAN CHASE BANK
SAMS- PRISON BOARD
$30.80
JPMORGAN CHASE BANK
WALMART- PRISON BOARD
$68.64
JPMORGAN CHASE BANK
WALMART- PRISONER BOAR
$74.54
GEN POLICE COMMUNICATIONS -Total
$473.48
BILL BASORE TRUCKING & EXCAVATION,
SEPTEMBER DIRT
$108.34
BLUE ENERGY FUELS LLC
CNG FUEL PURCHASE SEPT 21
$353.86
CITY GARAGE
CITY GARAGE PARTS SEPT 21
$1,400.13
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES SEPT 21
$1,395.68
GM LAWNCARE LLC
MOWING
$1,060.00
JPMORGAN CHASE BANK
GRAINGER -PPE
$59.61
JPMORGAN CHASE BANK
TIMMONS -FUEL
$794.06
SPIRIT LANDSCAPE MANAGEMENT LLC
96 ST LANDSCAPE
$247.50
3
Claims List - 11/2/2021
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL SPIRIT LANDSCAPE MANAGEMENT LLC
MAIN ST LANDSCAPE
$410.00
SPOK INC.
PAGER USE
$76.80
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$130.40
GEN STORMWATER -Total
SPEC EVNT REF -BRADT
$6,036.38
BLUE ENERGY FUELS LLC
CNG FUEL PURCHASE SEPT 21
$67.04
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$49.98
JPMORGAN CHASE BANK
BUMP2BUMP -LENS COVER
$15.49
JPMORGAN CHASE BANK
COX - INTERNET
$69.95
JPMORGAN CHASE BANK
DALE 8 LEE'S- REPAIR
$138.00
JPMORGAN CHASE BANK
FASTSIGNS - LETTERING
$31.00
JPMORGAN CHASE BANK
LOCKE- LIGHTS
$145.86
JPMORGAN CHASE BANK
LOWES- HARDWARE
$7.66
JPMORGAN CHASE BANK
MCINTOSH- SERVICE
$456.00
JPMORGAN CHASE BANK
SAMS -MEMB FEE
$85.00
JPMORGAN CHASE BANK
SUMNERONE -SVC FEE
$147.45
JPMORGAN CHASE BANK
SUPPLIES
$33.15
JPMORGAN CHASE BANK
WALMART -LENS COVER
$9.66
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
$23.60
GEN SUPPORT SERVICES -Total
HRVST FST REF- WALTERS
$1,279,84
TREASURER PETTY CASH
CC DEP REF- GALLOWAY
$50.00
TREASURER PETTY CASH
CC DEP REF- MISHLER
$100.00
TREASURER PETTY CASH
CC USER REF - GALLOWAY
$80.00
TREASURER PETTY CASH
SPEC EVNT REF -BRADT
$200.00
GENERAL -Total
TREASURER PETTY CASH
GF- HARVEST FESTIVAL -Total
HRVST FST REF- WALTERS
$430.00
$50.00
$50.00
GENERAL -Total
$80,320.19
20 AMBULANCE SERVICE CITY GARAGE
CITY GARAGE PARTS SEPT 21
$424.77
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES SEPT 21
$2,921.55
JPMORGAN CHASE BANK
AMAZON- ADAPTERS
$9.99
JPMORGAN CHASE BANK
AMAZON - BATTERIES
$31.14
JPMORGAN CHASE BANK
AMAZON -TOOL
$74.30
JPMORGAN CHASE BANK
AMERICAN - AIRFARE
$1,185.87
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
$2,033.00
JPMORGAN CHASE BANK
EMER MED- RESCUE BAGS
$317.84
JPMORGAN CHASE BANK
HENRY SCHEIN- SUPPLIES
$676.16
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
$10.00
JPMORGAN CHASE BANK
LIFE ASSIST - SUPPLIES
$792.10
JPMORGAN CHASE BANK
LODGING EXPENSE 10120
$1,031.62
JPMORGAN CHASE BANK
MARK ALLEN - BRAKES
$310.90
4
Claims List - 11/2/2021
Fund
Vendor Name
Payable Description
Payment
Amount
20 AMBULANCE SERVICE
JPMORGAN CHASE BANK
MCKESSON -FLU SHOTS
$1,038.70
JPMORGAN CHASE BANK
MEDLINE - SUPPLIES
$480.00
JPMORGAN CHASE BANK
NAEMT -MEMB DUES
$40.00
JPMORGAN CHASE BANK
NATL REG EMT -FEE
$25.00
JPMORGAN CHASE BANK
OREILLY- REPAIR
$24.98
JPMORGAN CHASE BANK
S ANESTHESIA- SUPPLIES
$793.21
JPMORGAN CHASE BANK
STRYKER - SUPPLIES
$417.05
JPMORGAN CHASE BANK
SUMNERONE- COPIES
$39.03
JPMORGAN CHASE BANK
TRAVEL EXPENSE 10120
$87.99
MEDICLAIMS INC
BILLING SERVICES
$14,681.75
MEDLINE INDUSTRIES INC
MED SUPPLY
$2,854.58
AMBULANCE -Total
$30,301.53
TREASURER PETTY CASH
SR AMB DISC -TERRY
$20.40
AMBULANCE SERVICE -Total
$20.40
AMBULANCE SERVICE •Total
$30,321.93
21 E -911
AT &T
MONTHLY SVC FEE TI CIRCUI
$1,053.42
JPMORGAN CHASE BANK
AMAZON- CHAIRS
$1,487.64
JPMORGAN CHASE BANK
APCO -DUES
$288.00
JPMORGAN CHASE BANK
APCO- TRAINING
$25.00
JPMORGAN CHASE BANK
BIDDLE- SOFTWARE SVC
$995.00
JPMORGAN CHASE BANK
LANGUAGE LINE -SVCS
$25.60
JPMORGAN CHASE BANK
NENA -E911 DUES
$142.00
JPMORGAN CHASE BANK
VISTA - ANNUAL MAINTENA
$4,308.00
MOTOROLA SOLUTIONS INC
ASTRO SYSTEM
$2,714.75
MOTOROLA SOLUTIONS INC
SVC ASTRO SYS
$5,429.50
TREASURER PETTY CASH
NOTARY APPL - RODRUIGUE
$25.00
TREASURER PETTY CASH
NOTARY FILING - RODRIGU
$10.00
E911 COMMUNICATIONS -Total
$16,503.91
E -911 -Total
$16,503.91
25 HOTELTAX
TREASURER PETTY CASH
MILEAGE REIMB -FERRY
$285.76
HOTEL TAX ECON DEV -Total
$285.76
HOTELTAX -Total
$265.76
27 STORMWATER MANAGEMENT
JPMORGAN CHASE BANK
ATWOODS -TRASH BAGS
$89.94
JPMORGAN CHASE BANK
BROWN CO -HARD HATS
$128.50
JPMORGAN CHASE BANK
CORE &MAIN - REPAIR
$85.00
JPMORGAN CHASE BANK
DITCH WITCH- FILTERS
$230.70
JPMORGAN CHASE BANK
LOWES- INSULATION
$20.50
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$75.80
JPMORGAN CHASE BANK
OK PURL SAFETY -CDL
$82.68
LOT MAINTENANCE OF OKLAHOMA, INC.
LITTER PICK UP
$1,144.00
E
Claims List - 11/2/2021
Fund Vendor Name Payable Description Payment
Amount
27 STORMWATER MANAGEMENT UNIFIRST HOLDINGS LP UNIFORM SERVICES $11.98
UNITED STATES CELLULAR PW MONTHLY CELL PHONES $34.36
CORPORATION
STORMWATER - STORMWATER -Total
$1,903.46
STORMWATER MANAGEMENT -Total
$1,903.46
31 AMBULANCE CAPITAL TREASURER PETTY CASH SR AMB DISC -TERRY
$3.60
AMBULANCE CAPITAL -Total
$3.60
AMBULANCE CAPITAL -Total
$3.60
34 VISION TAX GARVER ENGINEERING SERVICES - 11
$419.35
116TH -MINGO TO GARNETT RD -Total
$419.35
VISION TAX -Total
$419.35
37 SALES TAX FIRE CITY GARAGE
CITY GARAGE PARTS SEPT 21
$2,909.22
CITY OF OWASSO
WATER
$98,00
ESO SOLUTIONS INC
SCHEDULING PLATFORM
$3,285.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES SEPT 21
$2,057.42
JOHNNYSMITH
TUITION REIMBURSEMENT
$544.65
JPMORGAN CHASE BANK
AMAZON- SENSOR
$32.99
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$399.88
JPMORGAN CHASE BANK
AMAZON -TOOL
$16.99
JPMORGAN CHASE BANK
AMER WASTE -REF SVC
$66.77
JPMORGAN CHASE BANK
EMTEC PEST -PEST CONTR
$395.00
JPMORGAN CHASE BANK
FIRE SVC - TRAINING
$650.00
JPMORGAN CHASE BANK
GALLS - UNIFORM
$124.99
JPMORGAN CHASE BANK
HOME DEPOT- SUPPLIES
$225.09
JPMORGAN CHASE BANK
LOWES- REPAIR
$5.18
JPMORGAN CHASE BANK
MINERVA- REPAIR
$39.50
JPMORGAN CHASE BANK
NAFECO- HELMET SHIELDS
$2,256.00
JPMORGAN CHASE BANK
NAFECO- HELMETS
$1,020.02
JPMORGAN CHASE BANK
NAFECO- UNIFORM
$1,267.78
JPMORGAN CHASE BANK
NSC -SCBA
$689.70
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$168.06
JPMORGAN CHASE BANK
OVERHEAD- REPAIR
$863.65
JPMORGAN CHASE BANK
P & K -TOOLS
$11.44
JPMORGAN CHASE BANK
P &K- SHARPENING
$56.00
JPMORGAN CHASE BANK
QUIZS SERV -LAWN MAINT
$540.00
JPMORGAN CHASE BANK
SAMS CLUB - SUPPLIES
$150.52
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$173.01
JPMORGAN CHASE BANK
TRAVEL EXPENSE 10/14
$40.48
JPMORGAN CHASE BANK
UPS - SHIPPING
$22.47
JPMORGAN CHASE BANK
WASH RWD -WATER
$86.24
TREASURER PETTY CASH
TRAVEL EXP- PETERSEN
$251.86
A
Claims List - 11/2/2021
Fund Vendor Name
Payable Description
Payment
Amount
37 SALES TAX FIRE SALES TAX FUND -FIRE -Total
$18,447,91
SALES TAX FIRE - Total
$18,447.91
38 SALES TAX POLICE ART IN BLOOM
FUNERAL ARRANGEMENT
$99.95
AT &T MOBILITY
PUBLIC SAFETY WIRELES
$138.63
BOARD OF TESTS FOR ALCOHOL & DRUG
FEE
$186.00
CITY GARAGE
CITY GARAGE PARTS SEPT 21
$12,217.15
CITY OF OWASSO
WATER
$42.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES SEPT 21
$13,09227
JOHNSON EQUIPMENT COMPANY
SALLY PORT REPAIR
$360.00
JPMORGAN CHASE BANK
ACADEMY - SUPPLIES
$49.95
JPMORGAN CHASE BANK
ADVANCE AUTO -PARTS
$12.45
JPMORGAN CHASE BANK
ADVANCE -PARTS
$16.55
JPMORGAN CHASE BANK
AMAZON -PRIME MEMB
$179.00
JPMORGAN CHASE BANK
AMAZON- REFUND
($2,156.41)
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$3,047.50
JPMORGAN CHASE BANK
AMAZON- UNIFORM ITEMS
$121.44
JPMORGAN CHASE BANK
AMER WASTE- RENTAL
$115.42
JPMORGAN CHASE BANK
AT YOUR SERVICE -RENTA
$60.00
JPMORGAN CHASE BANK
AXON- TRAINING
$375.00
JPMORGAN CHASE BANK
BEST BUY - SUPPLIES
$412.80
JPMORGAN CHASE BANK
DAVIS &STANTON- AWARD /R
$394.00
JPMORGAN CHASE BANK
DESERT SNOW- TRAINING
$599.00
JPMORGAN CHASE BANK
EVENTBRITE - TRAINING
$170.31
JPMORGAN CHASE BANK
HOBBY LOBBY - SUPPLIES
$162.96
JPMORGAN CHASE BANK
KUM &GO -GAS
$88.15
JPMORGAN CHASE BANK
LIBERTY FLAG - SUPPLIES
$294.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$72.30
JPMORGAN CHASE BANK
O'REILLY -PARTS
$29.18
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$279.44
JPMORGAN CHASE BANK
PEAVEY- SUPPLIES
$73.36
JPMORGAN CHASE BANK
PEAVY- SUPPLIES
$67.17
JPMORGAN CHASE BANK
PET SPL PLUS- SUPPLIES
$159.96
JPMORGAN CHASE BANK
PETSMART- SUPPLIES
$82.99
JPMORGAN CHASE BANK
QUIT BUGGIN -SVCS
$195.00
JPMORGAN CHASE BANK
SAMS CLUB - SUPPLIES
$20516
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$630.96
JPMORGAN CHASE BANK
SAV- ON- LABELS
$125.00
JPMORGAN CHASE BANK
SAV -ON- SUPPLIES
$420.00
JPMORGAN CHASE BANK
SUMNERONE- RENTAL
$664.71
JPMORGAN CHASE BANK
TARGET - SUPPLIES
$14.00
JPMORGAN CHASE BANK
TEESPRING- SUPPLIES
$142.41
7
Claims List - 11/2/2021
Fund Vendor Name
Payable Description
Payment
Amount
38 SALES TAX POLICE JPMORGAN CHASE BANK
THOMSON WEST- SUBSCRIP
$424.55
JPMORGAN CHASE BANK
TRACTOR SPLY- SUPPLIES
$44.99
JPMORGAN CHASE BANK
TRAVEL EXPENSE 10/18
$8.60
JPMORGAN CHASE BANK
TRAVEL EXPENSE 1014
$970.78
JPMORGAN CHASE BANK
TRAVEL EXPENSE 1018
$192.00
JPMORGAN CHASE BANK
TRAVEL EXPENSE 9120
$1,035.25
JPMORGAN CHASE BANK
USPS- SHIPPING
$8.51
JPMORGAN CHASE BANK
ZIEGLER ART -AWARD
$150.00
TREASURER PETTY CASH
TOWING FEES
$551.24
TREASURER PETTY CASH
TRAINING EXP -GRAY
$80.00
TREASURER PETTY CASH
TRAVEL EXP- LAWSON
$134.00
SALES TAX FUND - POLICE -Total
$36,839.70
SALES TAX POLICE -Total
$36,839.70
39 SALES TAX STREETS BILL BASORE TRUCKING & EXCAVATION,
SEPTEMBER DIRT
$108.33
BLUE ENERGY FUELS LLC
CNG FUEL PURCHASE SEPT 21
$204.60
CITY GARAGE
CITY GARAGE PARTS SEPT 21
$3,103.72
CONSOLIDATED TRAFFIC CONTROLS, INC
SUPPLIES
$2,448.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES SEPT 21
$1,485.81
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$255.41
JPMORGAN CHASE BANK
ATWOODS- CHAINS
$11.48
JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
$66.88
JPMORGAN CHASE BANK
BROWN CO -PARTS
$102.00
JPMORGAN CHASE BANK
BROWN CO- SUPPLIES
$450.76
JPMORGAN CHASE BANK
BROWN CO- TAMPER
$295.00
JPMORGAN CHASE BANK
BUM122BUMP- MATERIALS
$203.06
JPMORGAN CHASE BANK
EQUIP ONE - CONCRETE
$380.50
JPMORGAN CHASE BANK
FASTENAL- MATERIALS
$90.02
JPMORGAN CHASE BANK
GRAINGER -PPE
$59.59
JPMORGAN CHASE BANK
LOCKE SPLY -LIGHT
$522.43
JPMORGAN CHASE BANK
LOWES -FIRE EXTINGUISH
$155.88
JPMORGAN CHASE BANK
LOWES -FORM BOARDS
$183.00
JPMORGAN CHASE BANK
LOWES- MATERIALS
$46.60
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$48.92
JPMORGAN CHASE BANK
LOWES -TOOL KIT
$139.00
JPMORGAN CHASE BANK
OK PUBL SAFETY -CDL
$74.36
JPMORGAN CHASE BANK
OK PUBL SAFETY -FEE
$78.52
JPMORGAN CHASE BANK
OOLOGAH TAG -CDL RENEW
$117.59
JPMORGAN CHASE BANK
ROADSAFE -CONES
$860.00
JPMORGAN CHASE BANK
SHELTON - CONCRETE
$1,136.25
JPMORGAN CHASE BANK
TIMMONS -FUEL
$794.08
JPMORGAN CHASE BANK
WHITE STAR -PARTS
$144.65
C
Claims List - 11/2/2021
Fund Vendor Name
Payable Description
Payment
CAPITAL IMPROVEMENTS •Total
Amount
39 SALES TAX STREETS LEMKE LAND SURVEYING
SURVEY
$1,450.00
PINKLEY SALES
REPAIR
$535.00
SIGNALTEK INC
OCTOBER 2021 MAINT
$1,435.00
SIGNALTEK INC
SEPTEMBER 2021 SERVICE CA
$42.75
SPOK INC.
PAGER USE
$147.10
TULSA COUNTY HIGHWAY
SIGNS
$268.30
CONSTRUCTION
HOOTEN -PARTS
$174.08
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$218.70
VERDIGRIS VALLEY ELECTRIC COOP
116/129 TRAFFIC SIGNA
$71.41
VERDIGRIS VALLEY ELECTRIC COOP
CHAMPION STREET LIGHT
$72.47
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHT
$5.78
WASHINGTON CO RURAL WATER
116 LANDSCAPE IRRIG
$244.10
DISTRICT
SPRINGDALE -PARTS
$105.86
SALES TAX FUND-STREETS -Total
UNITED FORD -PARTS
$18,059.05
SALES TAX STREETS -Total
$18,059.05
40 CAPITAL IMPROVEMENTS JPMORGAN CHASE BANK
AMAZON- ACCESSORIES
$44.99
JPMORGAN CHASE BANK
AMAZON -TOOL MOUNTS
$29.05
JPMORGAN CHASE BANK
AMAZON -TOOLS
$174.86
JPMORGAN CHASE BANK
HOME DEPOT -TOOLS
$1,077.54
JPMORGAN CHASE BANK
LOWES -TOOLS
$7,98
JPMORGAN CHASE BANK
WS DARLEY- ACCESSORIES
$2,336.74
CIP FIRE DEPT VEHICLES -Total
DOERNER, SAUNDERS, DANIEL 8
CIP GARN RD WIDE 106.116 -Total
PARAGON CONTRACTORS, LLC
SVC ROAD 116TH 8137TH -Total
ATTORNEY FEES FOR 106 -116
137 E AVE EXTENSION PROJE
$3,671.16
$1,101.21
$1,101.21
$105,867.28
$105,867.28
CAPITAL IMPROVEMENTS •Total
$110,639.65
70 CITY GARAGE FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES SEPT 21
$80.40
JPMORGAN CHASE BANK
BLT HEADLIGHTS -PARTS
$458.38
JPMORGAN CHASE BANK
BUMP2BUMP -PARTS
$1,960.91
JPMORGAN CHASE BANK
COMMERCIAL POWER -REPA
$1,595.00
JPMORGAN CHASE BANK
COMMPOWER- REPAIR
$360.00
JPMORGAN CHASE BANK
DITCH WITCH -PARTS
$230.70
JPMORGAN CHASE BANK
HOOTEN -PARTS
$174.08
JPMORGAN CHASE BANK
JIM GLOVER -PARTS
$580.94
JPMORGAN CHASE BANK
LENOX - TOWING
$85.00
JPMORGAN CHASE BANK
MATTHEWS FORD -FUEL CO
$10.15
JPMORGAN CHASE BANK
OFFICE DEPOT -STAMP
$12.19
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$9.49
JPMORGAN CHASE BANK
SPRINGDALE -PARTS
$105.86
JPMORGAN CHASE BANK
UNITED FORD -PARTS
$554.37
Claims List - 11/2/2021
Fund
Vendor Name
Payable Description
Payment
Amount
70
CITY GARAGE
JPMORGAN CHASE BANK
WARREN CAT -PARTS
$185.76
JPMORGAN CHASE BANK
YELLOWHOUSE -PARTS
$120.03
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
$69.72
CITY GARAGE -Total
$6,593.00
CITY GARAGE -Total
$6,593.00
76
WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
$6,846.11
WORKERS' COMP SELF -INS -Total
$6,846.11
WORKERS' COMP SELF -INS -Total
$6,846.11
77
GENERAL LIABILITY - PROPERT
HALL, ESTILL, HARDWICK, GABLE,
LEGAL SERVICE FEES
$1,494.64
MICHAEL C WACKENHUTH
ESTIMATE FOR SERVICE
$190.00
GEN LIAB -PROP SELF INS - Total
$1,684.64
GENERAL LIABILITY - PROPERT • Total
$1,684.64
78
HEALTHCARE SELF INS FUND
JPMORGAN CHASE BANK
MCKESSON -FLU SHOTS
$2,285.14
SELF -INS HEALTHCARE -Total
$2,265.14
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$20.00
JPMORGAN CHASE BANK
SAMS CLUB - SUPPLIES
$16.95
WELLNESS -Total
$36.95
HEALTHCARE SELF INS FUND -Total
$2,322.09
City Grand Total
$331,190.35
10
TO: The Honorable Mayor and City Council
FROM: Jason Woodruff
Deputy Chief of Police
SUBJECT: Acceptance of Department of Justice Vest Grant and a budget amendment
DATE: October 29, 2021
BACKGROUND:
The Owasso Police Department is committed to the safety of officers serving the community. Every
full -time and reserve police officer is provided a bullet resistant vest to support the objective of
optimizing the safety of officers. Bullet resistant vests expire after five years of use and therefore
are replaced every five years. For many years, the Police Department has partnered with the
Department of Justice (DOJ) through a grant program that pays for fifty - percent of the cost of the
vests. The cost of the vests varies, but can reach nearly $1,000.00 per vest.
As in years past, the Police Department has been awarded a grant by the DOJ.. The amount of
this year's grant is $5,477.55. This grant is provided through the Bulletproof Vest Partnership
Program. In order to participate in the program, there is a requirement that the department only
purchase DOJ approved bullet resistant vests. Once purchased, the department seeks
reimbursement from the DOJ.
RECOMMENDATION:
Staff recommends acceptance of the Department of the Justice Vest Grant and approval of a
budget amendment in the General Fund, increasing estimated revenues and the appropriation
for expenditures in the Police Department by $5,477.55.
TO: The Honorable Mayor and City Council
FROM: Juliann M. Stevens, City Clerk
SUBJECT: Budget Amendment - 2021 Community Development Block Grant (CDBG)
DATE: October 29, 2021
BACKGROUND:
On September 7, 2021, the City Council approved the 2021 CDBG Contract for Public Improvements
between Tulsa County and the City of Owasso in the amount of $272,303.00, for the 2021 CDBG Hale
Acres Sanitary Sewer Line Rehabilitation Project. This amount is an increase over the anticipated
allocation.
The approved FY 2021 -2022 Budget includes an estimate of revenue from the annual CDBG
allocation of $150,000.00; therefore, a budget amendment is being requested in order to spend
the additional $122,303.00 on the sewer project.
RECOMMENDATION:
Staff recommends approval of a budget amendment in the Capital Improvement Grants Fund,
increasing the estimate of revenues and the appropriation for expenditures by $122,303.00.
TO: The Honorable Mayor and City Council
FROM: Jason Woodruff
Deputy Chief of Police
SUBJECT: Police Vehicle Purchase
DATE: October 29, 2021
BACKGROUND:
Per Owasso Ordinance, a competitive bidding process is not required for the purchase of
equipment when purchased for an amount not exceeding a price set by a state purchasing
agency. This purchasing rule is also applicable if a dealership can match the price of the
approved state contract price, even if the dealership was not awarded the state bid.
John Vance Ford of Guthrie, Oklahoma, has agreed to match the State of Oklahoma contract
pricing for five (5) 2021 Ford Explorer AWD pursuit -rated vehicles. The cost for the vehicles based
on state pricing, is $35,473.00 per vehicle, for a total amount of $177,365.00
FUNDING:
City Council approved Resolution 2017 -05, which added the purchase of public safety vehicles
as eligible expenditures from the Capital Improvements Fund. The purchase of police vehicles is
included in the FY 2022 Budget and funding is available in the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends approval to purchase five (5) 2021 Ford Explorer police vehicles in an amount
not to exceed $35,473.00 per vehicle, from John Vance Ford of Guthrie, Oklahoma, utilizing
State of Oklahoma approved contract SW035 -4568.
ATTACHMENT:
Sales Quote from Vance Ford
VANCE COUNTRY FORD
FLEET & GOVERNMENT SALES
PO BOX 1600, GUTHRIE, OK 73044
405 - 2823800
JOHNVAANCE
FLEET SERVICES
QUOTE
SOLD TO:
SHIP TO:
City of Owasso Police Dept
City of Owasso Police Dept
TRACY TOWNSEND
TRACY TOWNSEND
111 N. Main
111 N. Main
Owasso, OK 74055
Owasso, OK 74055
(918)376.1569
0181376 -1569
Qty OPTION Description
$0.00
SW035 OKLAHOMA STATE CONTRACT
DATE
QUOTE NUMBER
EXPIRATION DATE
SHIP VIA
6/11/2021
OOOQ7544
11/5/2021
Stock Purchase
TERMS SW035 - STATE CONTRACT
Any Questions? Call 405. 2823800
Britt Woods
Unit Price Ext. Price
5
KSA
2021 FORD POUCE INTERCEPTOR SUV
$33,472.00
$167,360.00
5
AWD
ALL WHEEL DRIVE
$0.00
5
99B
ENGINE: 3.3L V6 DIRECT INJECTION NON HYBRID
5
44U
TRANSMISSION: 10 SPEED AUTOMATIC
5
500A
PI SUV EQUIPMENT PACKAGE
17A
AUX CLIMATE CONTROL
5
43D
COURTESY LAMP DELETE DARK CAR
$25.00
$125.00
5
51R
DRIVER SIDE LED SPOT LAMP
55F
REMOTE KEYLESS ENTRY 4FOBS
$330.00
$1,650.00
5
60A
WIRING GRILL LAMP SIREN SPEAKERS
$49.00
$245.00
60R
NOISE SUPPRESSION STRAPS
$96.00
$480.00
CC
CRUISE CONTROL
87R
RR VIEW MIRROR /CAMERA
549
HEATED SIDE MIRRORS
76D
FRONT DEFLECTOR PLATE
$325.00
$1,625.00
61B
OBD -II SPLIT CONNECTOR
$52.80
$264.00
66A
FRONT LIGHTING SOLUTIONS
$859.20
$4,296.00
76R
REVERSE SENSING SYSTEM
$264.00
$1,320.00
VFC
VINYL FLOOR COVERING
- $50.00
- $250.00
96
INT COLOR: EBONY CLOTH FRONT /VINYL REAR
UM
EXT COLOR: AGATE BLACK
10
KEYS
TWO EXTRA KEYS PER UNIT
$25.00
$250.00
Accepted By:
Terms:
1) TAG Et TAXES ARE NOT INCLUDED UNLESS ITEMIZED ON QUOTE
2) ALL REBATES Ft INCENTIVES HAVE BEEN INCLUDED IN TOTAL PRICE.
3) PURCHASE ORDER REQUIRED TO ORDER VEHICLE
SUB -TOTAL
TOTAL DUE
$177,365.00
$177,365.00
1 of 2
JOHN ANCE
John Vance Motors —Vance County Ford —Vance Chevrolet
P.O. Box 400 Guthrie, OK 73044 405 -282 -3800
h eath erCa?va ncefleet. com
sales @vancefleet.com
Order Fulfillment Information Request Purchase Order #
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2 oft
TO: The Honorable Mayor and City Council
FROM: Earl Farris
Project Administrator
SUBJECT: Acceptance and Final Payment - East 106th Street North and North 145th East
Avenue Intersection Improvement Project
DATE: October 29, 2021
BACKGROUND:
In August 2020, City Council awarded a contract to Diversified Civil Contractors, LLC, of Broken
Arrow, Oklahoma, in the amount of $2,795,335.00, for intersection improvements.
Work within the contract included:
• Removal of all existing roadway
• Preparation of subgrade
• Install two straight through lanes in each direction
• Install dedicated left turn lanes
• Install dedicated tight turn lanes for south bound and west bound to south bound traffic
• New storm drainage system
• New traffic signalization
Improvements were completed in September 2021, with all work meeting standards for
acceptance. A final payment of $137,011.30 will result in a final contract amount of $2,635,726.06,
a contract underrun of $159,608.94.
FUNDING:
Funding for this project is included in the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends acceptance of the East 1061h Street North and North 145 +h East Avenue
Intersection Improvement Project and authorization for final payment to Diversified Civil
Contractors LLC, of Broken Arrow, Oklahoma, in the amount of $137,011.30.
ATTACHMENTS:
Final Pay documents
Location Map
Intersection Widening & Resurfacing E. 106th St. N. & 145th E. Ave
EXTENSION OF TIME REQUEST
DATE: 817112021
CONTRACTOR: DlverelRed Clvll Contractors, LLC
ADDRESS: 7848 S. Elm Place, Broken Arrow, OK 74011
DESCRIPTION OF CONTRACT: Intersection WIdening & Resurfacing E. 106th St N. & 148th E. Ave
EXTENSION OF CONTRACT TIME REQUIRED: YES X NO
TOTAL OF EXTENSION TIME REQUESTED:
IF YES GIVE REASON:
SIGNATURE- CONTRACTOR
CONSULTING ENGINEER OR DEPARTMENT OF PUBLIC WORKS STAFF RECOMMENDATIONS
APPROVED: REJECTED:
REASON:
SIGNATURE
DATE
CLAIM OR INVOICE AFFIDAVIT
STATE OF OKLAHOMA
)SS
COUNTY OF Tulsa
The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful
age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct.
Affiant further states that the (work, services or materials) as shown by this Invoice or Claim
have been (completed or supplied) in accordance with the Plans, Specifications, orders or
requests famished to the Affiant. Affiant further states that (s)he has made no payment, nor
given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected
official, officer, or employee of the State, County, or City of money or any other thing of value
to obtain payment or the award of this contract.
Diversified Civil Contractors, LLC
Contractor or Supplier
to before me this 31 day of August
Commission
My Commission Expires:
Architect, Engineer or other Supervisory Official
Subscribed and sworn to before me this day of
Notary Public
Commission A
My Commission Expires:
2021
NOTE: Strike out words not appropriate and sign appropriate signature line. Architect,
Engineer approval is not required for Contractor or Supplier Affidavit.
Print Form
CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN
ProfecU Owner Contractor
Project: 1061h&1451h lntomacum Wdening&improvements Pm7ec1 Name: Diversified Civil Contractors, LLC
Address: 200 South Main
Owasso
city
Owner: City of Owasso
OK 74056
Stale Zip Code
TO ALL WHOM IT MAY CONCERN:
Address: 7848 S Elm PI
Broken Arrow CK 74011
city State Zip Cade
Contractor Licence:
Contract Date: 8 / 18 /2020
For good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and
all liens, claims, and rights to liens against the above - mentioned project, and any and all other
property owned by or the title to which is in the name of the above - referenced Owner and
against any and all funds of the Owner appropriated or available for the
construction of said project, and any and all warrants drawn upon or issued against any such
funds or monies, which the undersigned Contractor may have or may hereafter acquire or
possess as a result of the furnishing of labor, materials, and /or equipment, and the performance
of Work by the Contractor on or In connection with said project, whether under and pursuant to
the above - mentioned contract between the Contractor and the Owner pertaining to said project
or otherwise, and which said liens, claims or rights of lien may arise and exist.
The undersigned further hereby acknowledges that the sl
One hundred thirtv seven thousand eleven dollars
Dollars ($137,011.30 ) constitutes the entire unpaid balance due the undersigned in
connection with said project whether under said contract or otherwise and that the payment of
said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens,
claims, and demands which the Contractor may have or assert against the Owner in connection
with said contract or project.
Dated this
Wit to Signature: Contractor
By:
Title:
Page 1 of 1
106th & 145th Intersection Improvements
Location Map
09/08/2021
TO: The Honorable Mayor and City Council
FROM: Earl Farris
Project Administrator
SUBJECT: Acceptance and Authorization for Final Payment
2020 Elm Creek Park Pond Improvement Project
DATE: October-29,2021
BACKGROUND:
In July 2020, the City Council awarded a contract to Native Plains Excavation & Contracting
LLC, of Bixby, Oklahoma, in the amount of $891,391.01. Work within the contract included
installation of wave protection material to protect the pond dam from erosion, removal of silt
and re- sloping of the dam. Additional work included installation of an outflow structure to
control flow rates downstream during storm events and re- establishing the walking trail and
vegetation adjacent to the pond.
Improvements were completed in October 2021, with all work meeting standards for
acceptance. A final payment of $32,761.21, which includes $10,200.00 in liquidated damages,
results in a final contract amount of $849,024.16, a contract underrun of $42,366.85
FUNDING:
Funding for this project is available in the Stormwater Fund.
RECOMMENDATION:
Staff recommends acceptance of the 2020 Elm Creek Pond Improvement Project and
authorization for final payment to Native Plains Excavation & Contracting LLC of Bixby,
Oklahoma, in the amount of $32,761.21.
ATTACHMENTS:
Location Map
Final Pay Documents
Elm Creek Pond Improvements
1" = 453 ft
Location Map
10/13/2021
This map may represents a visual oisplav of related geographic information. Data provided here on is not guarantee of acutual field conditions. To be sure of coriplete accuracy, please contactthe
for responsible staff most up- to-date information.
APPLICATION AND CERTIFICATE FOR PAYMENT
TOOWNER:
The Gry of Owasso
200 South Main
Owasso,OK74055
2020 Elm Creek Park
Pond Improvements
FOR CONIMCfoR: FROM ENGINEER:
Native Plains Excavation &
Contracting, LLC
PO Box 279
Bixby, OK 74008
PERIODTNRU: October 6, 2021
PROIECr NOs
27- 370 - 194 -54230 PO 20220112
COWMCr TIME 180 CALENDAR DAYS
ALA DOOdMENTG702
NIP EFFECAVE DATE: Odoher22, 2020
CONTRACTOR'S APPLICATION FOR PAYMENT
The undersigned contractor oert ffe, that to the bas[ of the rantnROl's knowledge,
Application u made for Payment. mahown below, In now.o w with the Cantam
information and belieFthe Work covered by thls Appriolion for Payment ha been
continuation Sheet AW Document G703,4 attached.
mmpletedin accordance with the contract DoonowD, that all amounts have been pawl by
1. ORIGINAL CONTRACT SUM
the Contractor for Wo,k hi wevloua CartlRates for Payment were Issued aad
$ 891,391.01 payments recehedfrom the Owner, and that eumnt Payment shown herein is new due
2. Net change by Change Orders $ 0.00 am CONTRACTOR: NATIVE PLAINS EXCAVATION& CONTRACTING, LLC
3. CONTRACT SUM TO DATE (Une 1+ 2)
4. TOTAL COMPLETED
(column G en GTm)
S. RETAINAGE:
a.S% of Completed Work 0.00
(CeWmm D. E w G W)
b.5% of Stored Materials $
(Column F an Was
Total Retainage (Line Sa +Sb or
.M.'a CeNmn l of G1031
6. TOTAL EARNED LESS RETAINAGE
(11M a 10S Um s Tend)
7. LESS PREVIOUS CERTIFICATES FOR PAYMENT
(Line 6 from prior [ertMiate)
LIQUIDATED DAMAGES
8. CURRENT PAYMENT DUE
9. BALANCE TO FINISH, INCLUDING RETAINAGE
$ 891,39LM
$ 899,224.16
State oto ahama counryof Tulsa
$ 0.00 /
$ 859,224.16
$ 816,262.95
$ - 10,200.00
$ 32,76L21
$ 0
Notary
Date: 101, 2 2d21
DANAnal - f
Notary Public, State cf Oklahoma
COmrnission N 79000918
nmmission ExpitOS 07 -25 -2023
RESIDENT ENGINEER'S CERTIFICATE FOR PAYMENT
In accordance with the orntactoccumeno, based on anslte cheennatlom and the dan
mmprkin i this apPllatkm, the Resident Engine.r.ranes to the Owner that to the best of the
Ro ldent Engineeer imowledge, 1.1 onatlon and belief the Workhas progressed as inolatee,
the xvaliryofthe Work k lnacmrdaree wahthe Conned Document, and the Contamr
b m0ded to payment otthe AM OUM CEROOED.
IFINALAMOUNT CERTIFIED THIS APPLICATION. $32,761.21 I EF
(AttoM orpbnoNanyfemounetWfiedtlbersJrom the pmountapPHedfer. Waladmirfgoulaw thh
APPD<atlan and on Me [mdNUVNan Shett Mot arc changed m mrYnrtn to M e pmovnt mtifiedJ
RESIDENT ENGINEER:
BY. Dare:
This Cerdnate is not negotitbk. The AMOUM CERTINED is payable only to Me Owbadw
namniherein. hsuarla,RMUtaMac pUnm OfMMentaMwiMmtprejudfce toamy
dRhts of the Owner or contactor undcrthk Contntt
Toal Manger appromd In
,eview monhs by0wner
Total A ved this MOnN
TOTALS!
5
5
NEr CHANGES byCharg. Order
gOdp
Notary
Date: 101, 2 2d21
Notary Public, State cf Oklahoma
COmrnission N 79000918
nmmission ExpitOS 07 -25 -2023
RESIDENT ENGINEER'S CERTIFICATE FOR PAYMENT
In accordance with the orntactoccumeno, based on anslte cheennatlom and the dan
mmprkin i this apPllatkm, the Resident Engine.r.ranes to the Owner that to the best of the
Ro ldent Engineeer imowledge, 1.1 onatlon and belief the Workhas progressed as inolatee,
the xvaliryofthe Work k lnacmrdaree wahthe Conned Document, and the Contamr
b m0ded to payment otthe AM OUM CEROOED.
IFINALAMOUNT CERTIFIED THIS APPLICATION. $32,761.21 I EF
(AttoM orpbnoNanyfemounetWfiedtlbersJrom the pmountapPHedfer. Waladmirfgoulaw thh
RESIDENT ENGINEER:
BY. Dare:
This Cerdnate is not negotitbk. The AMOUM CERTINED is payable only to Me Owbadw
namniherein. hsuarla,RMUtaMac pUnm OfMMentaMwiMmtprejudfce toamy
dRhts of the Owner or contactor undcrthk Contntt
CLAIM OR INVOICE AFFIDAVIT
STATE OF OKLAHOMA ) 2020 ELM CREEK PARK POND
)SS IMPROVEMENTS
COUNTY OF TULSA
The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful
age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct.
Affiant further states that the (work, services or materials) as shown by this Invoice or Claim
have been (completed or supplied) in accordance with the Plans, Specifications, orders or
requests fiunished to the Affiant. Affiant further states that (s)he has made no payment, nor
given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected
official, officer, or employee of the State, County, or City of money or any other thing of value
to obtain payment or the award of this contract.
Jason Penland
Contrgwrwupplior
Subscribed and sworn to before me this day of
Potary Public / JANA WATSON
Notary Public, State of Oklahoma
Commission 018000918
[IMY Commission Expires 01 -25 -2023
M Commission
Architect, Engineer or other Supervisory Official
Subscribed and sworn to before me this day of
Notary Public
Commission #
My Commission Expires:
NOTE: Strike out words not appropriate and sign appropriate signature line. Al hitoot,
Engineer approval is not required for Contractor or Supplier Affidavit.
AGRAA NP
0619 00300 -Page 11 of 14
CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN
Project/ Owner Contractor
Project: 2020 Elm Creek Park Pond Improvements Name: Native Plains Excavation & Contracting LLC
Address: 200 South Main
Owasso OK 74055
City State Zip Code
Owner: City of Owasso
TO ALL WHOM IT MAY CONCERN:
Address: PO Box 279
Bixby OK 74008
City State Zip Code
Contractor Licence:
Contract Date: 7 / 21 /2020
For good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the undersigned Contractor hereby waives, discharges, and releases any and
all liens, claims, and rights to liens against the above - mentioned project, and any and all other
property owned by or the title to which is in the name of the above - referenced Owner and
against any and all funds of the Owner appropriated or available for the
construction of said project, and any and all warrants drawn upon or issued against any such
funds or monies, which the undersigned Contractor may have or may hereafter acquire or
possess as a result of the furnishing of labor, materials, and /or equipment, and the performance
of Work by the Contractor on or in connection with said project, whether under and pursuant to
the above - mentioned contract between the Contractor and the Owner pertaining to said project
or otherwise, and which said liens, claims or rights of lien may arise and exist.
The undersigned further hereby acknowledges that
Thirtv two thousand seven hundred sixtv one
L)ollars ($32,769.21 ) constitutes the entire unpaid balance due the undersigned In
connection with said project whether under said contract or otherwise and that the payment of
said sum to the Contractor will constitute payment in full and will fully satisfy any and all liens,
claims, and demands which the Contractor may have or assert against the Owner in connection
with said contract or project.
Witness to Signature:
Contractor
By: By:
Title:
Page 9 of 1
TO: The Honorable Mayor and City Council
FROM: Daniel Dearing, P.E.
Assistant City Engineer
SUBJECT: East 116th Street North and Mingo Road Drainage Study
Agreement for Engineering Services
DATE: October 29, 2021
BACKGROUND
Owasso Public Works Authority Trustees approved Resolution 2020 -02, relating to the purchase of
land at 11301 North Mingo Road and 10000 East 116th Street North for the purpose of
constructing City facilities, such as Public Works, Support Services, and Parks, as well as
construction of a regional stormwater detention area. As a part of the purchase of land along
East 116th Street North and along Mingo Road, the City agreed to provide grading work along a
portion of Ranch Creek in order to maximize the flood storage, and reduce the flood plain
footprint on the remaining private tract of land. An engineering study must be performed to
provide a proposed plan in which the appropriate fill and excavation measures can be
completed to maximize the use of the land without causing a negative impact.
In addition, the future City facilities will need drainage improvements to prevent negative
impacts to Ranch Creek, and downstream properties. Stormwater detention analysis is critical to
not only address the drainage impacts, but to also establish where the drainage facility's best -
suited location is on the site, thus establishing the remaining footprint for the future City facilities.
A preliminary study is needed to determine the conceptual location and size for this proposed
detention facility.
Also, the previously completed Country Estates Drainage Study determined that one of the
problems in Country Estates was the lack of stormwater storage volume in the current detention
pond, causing backwater into the neighborhood storm drainage system. Consultants
determined there is not enough land available at the current pond location to construct the
appropriate volume, therefore a further study could evaluate whether the downstream property
at East 116th Street North and Mingo Road could be used as an alternative site.
PROPOSED SINGLE STUDY:
Staff determined that the most cost - effective solution for each of the needed studies, was to
utilize one engineering firm to perform an overall study. Combining the studies would eliminate
the duplication of building separate hydrology models and hydraulic models. A single study
would incorporate each impact together instead of individual studies, where individual models
may have different results that could then alter the accuracy of the conditions built into the
other individual models.
In late summer of 2021, Public Works staff met with Freese & Nichols, Inc., to discuss preparing a
scope of services for study and analysis. Freese & Nichols, Inc., performed the Country Estates
Drainage Study that was completed earlier this year and already has a basis in which to start a
study. They are a respected stormwater consulting firm in the Tulsa area and the project
manager has many years' experience with Owasso stormwater issues while working for another
firm.
116 & Mingo Drainage Study
Page 2
ENGINEERING AGREEMENT /SCOPE OF WORK:
The scope of services is proposed in two phases. Phase I is to analyze the potential impacts of
proposed excavation, and the placement of fill along a portion of Ranch Creek. Phase II will be
to investigate detention alternatives to mitigate known flooding concerns and also drainage
impacts from future City facilities.
FUNDING:
Funding is available in the FY 2021 -2022 Stormwater Fund.
RECOMMENDATION:
Staff recommends approval of an Agreement for Engineering Services for the East 1 I61h Street
North and Mingo Road Drainage Study with Freese &Nichols, Inc., Tulsa, Oklahoma, in the
amount of $79,500 and authorization to execute the agreement.
ATTACHMENTS:
Location Map
Engineering Agreement /Exhibits
Subject Property
48.26 acres
14.29 acres
Owasso Sports
1 " =752ft 1 Sub Title 1 10/12/2018
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
E. 116TH ST. N. & MINGO DRAINAGE STUDY
THIS AGREEMENT, made and entered into this 2nd day of October, 2021, between the City
of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as
CITY, and Freese & Nichols, Inc. , hereinafter referred to as ENGINEER;
WITNESSETH:
WHEREAS, CITY intends to
Employ a professional ENGINEER to analyze the potential impacts of proposed excavation
and the placement of fill along a portion of Ranch Creek. The proposed work is eg nerally
located southeast of the intersection of E. 1161 Street North and N. 97th E. Avenue (Mingo
Rd). The proposed earthwork is eg nerally bound to the north by E. 116Lh Street North,
bound to the west by Mingo Road, bound to the east by the Railroad, and south by E. Ill
Street North. In addition, ENGINEER will look at maximizing detention volumes within
the same general footprint to offset future planned development and provide maximum
benefit to downstream conditions.
hereinafter referred to as the PROJECT; and,
WHEREAS, CITY requires certain professional services in connection with the PROJECT,
hereinafter referred to as the SERVICES; and,
WHEREAS, ENGINEER, is prepared to provide such SERVICES;
WHEREAS, funding is available for the PROJECT through the
Budget;
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto
agree as follows:
1. SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A,
SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part
of this AGREEMENT.
2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the
SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached
hereto and incorporated by reference as part of this AGREEMENT.
3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in
Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and
incorporated by reference as part of this AGREEMENT.
4. COMPENSATION. CITY shall pay ENGINEER for all professional services
rendered under this AGREEMENT. ENGINEER shall perform professional services
as outlined in the "SCOPE OF PROJECT" which is attached hereto and incorporated
by reference as part of this AGREEMENT for a lump sum fee of Seventy -Nine
Thousand Five Hundred Dollars ($79,500.00).
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS _116TH_MINGO_DRAINAGESTUDY Gi
5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B,
SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F,
SCHEDULE, attached hereto and incorporated by reference as part of this
AGREEMENT.
6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES
undertaken in a manner consistent with the prevailing accepted standard for similar
services with respect to projects of comparable function and complexity and with the
applicable laws and regulations published and in effect at the time of performance of
the SERVICES. The PROJECT shall be designed and engineered in a good and
workmanlike manner and in strict accordance with this AGREEMENT. All
engineering work shall be performed by or under the supervision of Professional
Engineers licensed in the State of Oklahoma, and properly qualified to perform such
engineering services, which qualification shall be subject to review by CITY. Other
than the obligation of the ENGINEER to perform in accordance with the foregoing
standards, no warranty, either express or implied, shall apply to the SERVICES to be
performed by the ENGINEER pursuant to this AGREEMENT or the suitability of
ENGINEER'S work product.
7. LIMITATION OF RESPONSIBILITY.
7.1. ENGINEER shall not be responsible for construction means, methods,
techniques, sequences, procedures, or safety precautions and programs in
connection with the PROJECT.
7.2. The presence of ENGINEER's personnel at a construction site is for the
purpose of providing to the CITY a greater degree of confidence that the
completed construction work will conform generally to the construction
documents and that the integrity of the design concept as reflected in the
construction documents has been implemented and preserved by the
construction contractor(s).
7.3. In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect total PROJECT cost
and /or execution. These conditions and cost /execution effects are not the
responsibility of ENGINEER.
7.4. Record drawings will be prepared, in part, on the basis of information
compiled and fumished by others, and may not always represent the exact
location, type of various components, or exact manner in which the PROJECT
was finally constructed. ENGINEER is not responsible for any errors or
omissions in the information from others that are incorporated into the
record drawings.
7.5. ENGINEER's deliverables, including record drawings, are limited to the
sealed and signed hard copies. Computer - generated drawing files furnished
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS 116TH_MINGO_DRAINAGESTUDY C -2
by ENGINEER are for CITY or others' convenience. Any conclusions or
information derived or obtained from these files will be at user's sole risk.
8. OPINIONS OF COST AND SCHEDULE.
8.1. Since ENGINEER has no control over the cost of labor, materials, equipment,
or services furnished by others, or over contractors', subcontractors', or
vendors' methods of determining prices, or over competitive bidding or
market conditions, ENGINEER'S cost estimates shall be made on the basis of
qualifications and experience as a Professional Engineer.
8.2. Since ENGINEER has no control over the resources provided by others to
meet construction contract schedules, ENGINEER'S forecast schedules shall
be made on the basis of qualifications and experience as a Professional
Engineer.
9. LIABILITY AND INDEMNIFICATION.
9.1. ENGINEER shall defend and indemnify CITY from and against legal liability
for damages arising out of the performance of the SERVICES for CITY,
including but not limited to any claims, costs, attorney fees, or other expenses
of whatever nature where such liability is caused by the negligent act, error,
or omission of ENGINEER, or any person or organization for whom
ENGINEER is legally liable. Nothing in this paragraph shall make the
ENGINEER liable for any damages caused by the CITY or any other
contractor or consultant of the CITY. For professional liability claims,
ENGINEER shall reimburse CITY for all reasonable costs of defense in the
same proportion ENGINEER is found liable; rather than "defend" as above.
9.2. ENGINEER shall not be liable to CITY for any special, indirect or
consequential damages, such as, but not limited to, loss of revenue, or loss of
anticipated profits.
10. CONTRACTOR INDEMNIFICATION AND CLAIMS.
10.1. CITY agrees to include in all construction contracts the provisions of Articles
7.1, and 7.2, and provisions providing contractor indemnification of CITY
and ENGINEER for contractor's negligence.
10.2. CITY shall require construction contractor(s) to name CITY and ENGINEER
as additional insureds on the contractors general liability insurance policy.
11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall
comply with applicable regulatory requirements including federal, state, and local
laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall
procure the permits, certificates, and licenses necessary to allow ENGINEER to
perform the SERVICES. ENGINEER shall not be responsible for procuring permits,
certificates, and licenses required for any construction unless such responsibilities
are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES.
12. INSURANCE.
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBIT5116TH MINGO_ORAINAGESTUUY C -3
12.1. During the performance of the SERVICES under this AGREEMENT,
ENGINEER shall maintain the following insurance:
12.1.1. General Liability Insurance with bodily injury limits of not less than
$1,000,000 for each occurrence and not less than $1,000,000 in the
aggregate, and with property damage limits of not less than $100,000
for each occurrence and not less than $100,000 in the aggregate.
12.1.2. Automobile Liability Insurance with bodily injury limits of not less
than $1,000,000 for each person and not less than $1,000,000 for each
accident and with property damage limits of not less than $100,000 for
each accident.
12.1.3. Worker's Compensation Insurance in accordance with statutory
requirements and Employers' Liability Insurance with limits of not
less than $100,000 for each occurrence.
12.1.4. Errors and Omissions Insurance to remain in effect during the
PROJECT and the term of any legal liability. Errors and Omissions
coverage to be for a minimum of $1,000,000, deductibles subject to
approval by CITY.
12.2. ENGINEER shall furnish CITY certificates of insurance which shall include a
provision that such insurance shall not be canceled without at least 30 days
written notice to the CITY.
13. OWNERSHIP AND REUSE OF DOCUMENTS.
13.1. All documents, including original drawings, estimates, specifications, field
notes and data shall become and remain the property of the CITY.
13.2. CITY'S reuse of such documents without written verification or adaptation
by ENGINEER for the specific purpose intended shall be at CITY'S risk.
14. TERMINATION OF AGREEMENT.
14.1. The obligation to continue SERVICES under this AGREEMENT may be
terminated by either party upon fifteen days written notice in the event of
substantial failure by the other party to perform in accordance with the terms
hereof through no fault of the terminating party.
14.2. CITY shall have the right to terminate this AGREEMENT, or suspend
performance thereof, for CITY'S convenience upon written notice to
ENGINEER; and ENGINEER shall terminate or suspend performance of
SERVICES on a schedule acceptable to CITY. In the event of termination or
suspension for CITY'S convenience, CITY shall pay ENGINEER for all
SERVICES performed to the date of termination in accordance with
provisions of Attachment D, COMPENSATION. Upon restart of a
suspended project, ENGINEER's contract price and schedule shall be
equitably adjusted.
15. NOTICE.
AGREEMENT FOR ENGINEERING SERVICES WITH ERHIBITS_116TH_MINGO DRAINAGESTUDY C-0
Any notice, demand, or request required by or made pursuant to this AGREEMENT
shall be deemed properly made if personally delivered in writing or deposited in the
United States mail, postage prepaid, to the address specified below.
To ENGINEER: FREESE & NICHOLS, INC.
4200 Skelly Drive Suite 410
Tulsa, Oklahoma 74135
Attention: Kyle Cortiana, Project Manager
To CITY: CITY OF OWASSO
301 W 2.d Avenue
Owasso, Oklahoma 74055
Attention: Roger Stevens, Public Works Director
15.1. Nothing contained in this Article shall be construed to restrict the
transmission of routine communications between representatives of
ENGINEER and CITY.
16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered
to be in default of this AGREEMENT if delays in or failure of performance shall be
due to forces which are beyond the control of the parties; including, but not limited
to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance,
sabotage; inability to procure permits, licenses, or authorizations from any state,
local, or federal agency or person for any of the supplies, materials, accesses, or
services required to be provided by either CITY or ENGINEER under this
AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial
restraint.
17. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court
of competent jurisdiction as unenforceable, such portion shall be severed herefrom,
and the balance of this AGREEMENT shall remain in full force and effect.
18. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments
A, B, C, D, E, and F and represents the entire and integrated AGREEMENT between
the parties; and supersedes all prior negotiations, representations, or agreements
pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may
make or approve changes within the general Scope of Services in this AGREEMENT.
If such changes affect ENGINEEWs cost of or time required for performance of the
services, an equitable adjustment will be made through an amendment to this
AGREEMENT. This AGREEMENT may be amended only by written instrument
signed by each of the Parties.
19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the
ENGINEER and the CITY over the interpretation or application of the terms of this
AGREEMENT, the matter shall be referred to the City's Director of Public Works for
resolution. If the Director of Public Works is unable to resolve the dispute, the
matter may, in the Director's discretion, be referred to the City Manager for
resolution. Regardless of these procedures, neither party shall be precluded from
WITH E% HIBITS _116TH_MINGO_DRAINAGESTUDY C -5
exercising any rights, privileges or opportunities permitted by law to resolve any
dispute.
20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to
this AGREEMENT, provided that nothing contained in this paragraph shall prevent
ENGINEER from employing such independent consultants, associates, and
subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the
performance of the SERVICES hereunder.
21. APPROVAL. It is understood and agreed that all work performed under this
AGREEMENT shall be subject to inspection and approval by the Public Works
Department of the City of Owasso, and any plans or specifications not meeting the
terms set forth in this AGREEMENT will be replaced or corrected at the sole expense
of the ENGINEER. The ENGINEER will meet with the City staff initially and
twos thereafter and will be available for public meetings and City of
Owasso presentations.
22. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has
designated Kyle Cortiana as Project Manager for the PROJECT.
ENGINEER agrees that no change will be made in the assignment of this position
without prior approval of CITY.
IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies
on the respective dates herein below reflected to be effective on the date executed by the
Mayor of the City of Owasso.
FREESE AND NICHOLS, INC.
APPROVED:
H. Halfey, PE
Principal /Vices Presiidentt
Date 9" 0
CITY OF OWASSO, OKLAHOMA
Juliann M. Stevens, City Clerk Bill Bush, Mayor
Date
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
SERVICES WITH EXHISITS 116TH- MINGG_DRAINAGESTIIGY G6
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
E. 116TH ST. N. & MINGO DRAINAGE STUDY
Scope of Project
Attachment A
SCOPE OF PROTECT. The PROJECT shall consist of civil engineering SERVICES
described as follows:
The SCOPE of services for this project is to analyze the potential impacts of proposed
excavation and the placement of fill along a portion of Ranch Creek and to investigate
detention alternatives to mitigate known flooding concerns. There is an ongoing roadway
widening project of E. 116th Street North which will be incorporated into the earthwork and
hydraulic analysis for this project. The proposed earthwork is generally bound to the north
by E. 116th Street North, bound to the west by Mingo Road, bound to the east by the
Railroad, and south by E. 1116, Street North as shown in Figure 1.
The SCOPE of this project is broken into two (2) phases and illustrated in Figure 2.
The intent of Phase I is to place fill on the lot(s) located immediately southeast of the
intersection of E. 116th Street North and Mingo Road to maximize developable land. Phase I
will assume the E. 116th Street widening project is complete. The current lot(s) are located
within the FEMA regulatory floodplain and floodway which will require compensatory
storage requirements to be analyzed. The proposed excavation for any necessary
compensatory storage requirements is to be excavated from the same lot(s) which are being
filled.
The Phase I analysis will require obtaining the Effective FEMA Hydraulic Model for Ranch
Creek, updated survey from the CITY for proposed project limits, updated surfaces for the
116th Street widening project, existing contours from the CITY for areas outside of proposed
project limits but relevant to creating an overall proposed surface for volumes, updating the
Effective Model with a Duplicate Effective Model, and analyzing one (1) alternative for
feasible cut /fill volumes which provide adequate compensatory storage mitigating adverse
impacts to the FEMA regulatory floodplain /floodway. The detailed analysis will include
approximately 2,900 linear feet of Ranch Creek with the downstream limit of study located
at N. Mingo Road. The findings will be summarized in a report and provided to the CITY.
The approved alternative will represent the Proposed Conditions Model and be submitted
to the CITY for future use.
Phase II is located within the same footprint as Phase I but is limited to the east side of
Ranch Creek. Phase II will consider future conditions which includes the proposed grading
identified in Phase I, E. 116th Street widening project, and the planned development of the
Municipal Complex. Phase II will identify up to two (2) alternatives for maximizing
stormwater detention volumes as to offset increases in discharge due to future development
and provide mitigation to address the existing flooding concerns just downstream where
SERVICES WITH EXHIBITS-1 16TH MINGO_DRAINAGESTUDY
C2
Ranch Creek crosses Mingo Road. The detention alternatives will focus on mitigating the
runoff associated with the unnamed tributaries draining from the east. Phase II will also
take into consideration a potential upstream detention project located near Country Estates
neighborhood. The findings will be summarized in a separate report from the Phase I
findings and submitted to the CITY. If any of the proposed alternatives for Phase II require
grading within the FEMA floodplain and /or floodway, the Proposed Conditions Model
from Phase I will be updated as needed. The intent of Phase I and Phase II studies is to
avoid the FEMA floodway and avoid the need for a Conditional Letter of Map Revision
(CLOMR). If a CLOMR is required, additional scope and fees will be negotiated with an
amendment.
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS _116TH_MINGO_ORAINAGESTUOY C-8
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
E. 116TH ST. N. & MINGO DRAINAGE STUDY
Scope of Services
Attachment B
The services to be performed by the ENGINEER under this AGREEMENT will consist of
providing civil engineering services for the SERVICES presented in Attachment A, as
directed by the City by a notice to proceed or in a work order.
Further, it is understood and agreed that the date of beginning, rate of progress, and the
time of completion of the work to be done hereunder for each assignment are essential
provisions of this AGREEMENT; and it is further understood and agreed that the work
embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and
receipt of Notice to Proceed. It is further understood that all reviews and conceptual
designs will be prepared in accordance with the City of Owasso design criteria and
specifications for construction.
B.1. Basic Services of ENGINEER. The basic services of the ENGINEER shall include, but
are not limited to the following tasks:
1. Phase I Project Management, Data Collection, and Meetings
A. Obtain Existing Contours and Aerial Photography (Provided by
CITY)
B. Obtain Survey Data for PROJECT (Provided by CITY)
C. Obtain Effective HEC -RAS Hydraulic Model for Ranch Creek
(Provided by CITY)
D. Obtain plans and surfaces for 116th Street widening project. (Provided
by CITY)
E. Kickoff Meeting and up to two (2) additional follow -up Meeting(s)
with CITY - No Council presentations are anticipated in this scope of
work.
F. Site Visit
2. Phase I Hydrologic Analysis
A. Delineate drainage basins for Ranch Creek and generate hydrologic
coefficients, upstream of N. Mingo Road.
B. Build HEC -HMS Model and any necessary rating curves for reach
routing and /or ponds.
C. Detailed QA /QC
3. Phase I Hydraulic Analysis
A. Generate Corrected Effective HEC -RAS Model utilizing the Survey
Data
B. Generate One (1) Proposed Conditions HEC -RAS Model Alternative
C. Detailed QA /QC
4. Phase I Earthwork Analysis
A. Generate Existing Surface of PROJECT with Survey Data and Existing
Contours
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS 116TH MINGO DRAINAGESTUDY C -9
B. Generate and Analyze Alternative Cut /Fill Surfaces for
Compensatory Storage Requirements
5. Generate Phase I Report and Submittals
A. Generate a Summary of Findings Report
B. Create Exhibit(s)
C. Submit Phase I Report
D. Submit HEC -RAS Models to CITY
6. Phase II Project Management, Data Collection, and Meetings
A. Discuss and Identify Needs for future Municipal Complex (Provided
by CITY)
B. Kickoff Meeting and up to two (2) additional follow -up Meeting(s)
with CITY - No Council presentations are anticipated in this scope of
work.
C. Site Visit
7. Phase II Hydrologic Analysis
A. Delineate drainage basins for eastern unnamed tributaries to Ranch
Creek and generate hydrologic coefficients.
B. Build HEC -HMS Model and any necessary rating curves for reach
routing and /or ponds.
C. Detailed QA /QC
8. Pond Alternatives
A. Determine up to two (2) pond alternatives that mitigate increases in
discharge due to future development and maximize available
detention volumes to address the existing flooding concerns
immediately downstream at Mingo Road.
B. Generate two (2) additional alternatives which consider the Country
Estates Detention in combination with each alternative from B.A.
9. Phase II Hydraulic Analysis
A. Use the Phase I Proposed Conditions HEC -RAS Model to generate
four (4) comparison HEC -RAS Models with updated flows based on
the four (4) proposed detention alternatives to determine proposed
downstream conditions.
B. Detailed QA /QC
10. Phase II Earthwork Analysis
A. Generate Existing Surface of PROJECT with Survey Data and Existing
Contours
B. Generate and Analyze Alternative Cut/ Fill Surfaces for
Compensatory Storage Requirements (if required)
11. Generate Phase II Report and Submittals
A. Generate a Summary of Findings Report
B. Create Exhibit(s)
C. Submit Phase II Report
D. Submit HEC -RAS Models to CITY
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS-1 16TH MINGO DRAINAGESTUDY C-10
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
E. 116TH ST. N. & MINGO DRAINAGE STUDY
Responsibilities of the City
Attachment C
RESPONSIBILITIES OF THE CITY. The CITY agrees:
C.1 Reports, Records, etc: To furnish, as required by the work, and not at the expense of
the ENGINEER:
C.1.1 Records, reports, studies, plans, drawings, and other data available in the
files of the CITY that may be useful in the work involved under this
AGREEMENT
C.1.2 Standard construction drawings and standard specifications
C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by CITY.
C.2 Access: Provide access to public and private property when required in
performance of ENGINEER's services.
C.3 Staff Assistance: Designate the City Engineer (or another individual designated in
writing) to act as its representative in respect to the work to be performed under this
AGREEMENT, and such person shall have complete authority to transmit
instructions, receive information, interpret and define CITY'S policies and decisions
with respect to materials, equipment, elements and systems pertinent to the services
covered by this AGREEMENT.
C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing
CITY owned utilities and in expediting their relocation as described in
Attachment B. Further, CITY will furnish assistance as required in obtaining
locations of other utilities, including excavations to determine depth.
C.3.2 Furnish legal assistance as required in the preparation of bidding,
construction and other supporting documents.
CA Review: Examine all studies, reports, sketches, estimates, specifications, drawings,
proposals and other documents presented by ENGINEER and render in writing
decisions pertaining thereto within a reasonable time so as not to delay the services
of ENGINEER.
AGREEMENTFOR ENGINEERING SERVICES WITH EXHIBITS 116TH MINGO_DRAINAGESTUDY C-11
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
E. 116TH ST. N. & MINGO DRAINAGE STUDY
Compensation
Attachment D
COMPENSATION. The CITY agrees to pay, as compensation for services set forth in
Attachment B, the following fees, payable monthly as the work progresses; and within 30
calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon
work completed at the time of billing. Invoices shall be accompanied by such
documentation as the CITY may require in substantiation of the amount billed.
D.1 Total Compensation
For the work under this project the total lump sum fee shall be Seventy -nine
thousand five hundred dollars ($79,500)which amount shall not be exceeded
without further written authorization by CITY.
D.2 Subconsultants and Other Professional Associates: Services of subcontractors and
other professional consultants shall be compensated for at actual cost. Use of sub -
consultants must be authorized in advance by CITY.
D.3 Other Direct Costs
D.3.1 Travel and subsistence shall be compensated for at actual cost. Local travel
by personal or firm automobile shall be compensated for at the rate currently
allowed by the IRS.
D.3.2 Printing expenses shall be compensated for as shown in ATTACHMENT E.
D.3.3 Any other direct costs shall be compensated for at actual when authorized in
advance by CITY.
DA Additional Services: Unless otherwise provided for in any accepted and authorized
proposal for additional services, such services shall be compensated for on the same
basis as provided for in Attachment D.
D.5 Terminated Services: If this AGREEMENT is terminated, ENGINEER shall be paid
for services performed to the effective date of termination.
D.6 Conditions of Pam
D.6.1 Progress payments shall be made in proportion to services rendered and
expenses incurred as indicated within this AGREEMENT and shall be due
and owing within thirty days of ENGINEER'S submittal of his progress
payment invoices.
12
D.6.2 If CITY fails to make payments due ENGINEER within sixty days of the
submittal of any progress payment invoice, ENGINEER may, after giving
fifteen days written notice to CITY, suspend services under this
AGREEMENT.
D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are
delayed or suspended for more than ninety days for reasons beyond
ENGINEER'S control, ENGINEER may, after giving fifteen days written
notice to CITY, request renegotiation of compensation.
13
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
E. 116TH ST. N. & MINGO DRAINAGE STUDY
Billing Rate Sheet
Attachment E
14
COMPENSATION
Compensation to FNI for Basic Services in Attachment SC shall be the lump sum of Seventy Nine Thousand Five
Hundred Dollars ($79,500).
If FNI sees the Scope of Services changing so that Additional Services are needed, including but not limited to
those services described as Additional Services in Attachment SC, FNI will notify OWNER for OWNER's approval
before proceeding. Additional Services shall be computed based on the following Schedule of Charges.
Rates for In -House Services and Equipment
Hourly Rate
Position
Min
Max
Professional 1
73
136
Professional 2
91
144
Professional
112
208
Professional
139
223
Professional
170
320
Professional
180
364
Construction Manager 1
81
161
Construction Manager 2
99
174
Construction Manager3
153
205
Construction Manager
187
264
CAD Technician /Designer 1
65
135
CAD Technician /Designer2
95
145
CAD Technician /Designer 3
122
190
Corporate Project Support 1
48
115
Corporate ProjectSupport 2
67
160
Corporate Project5upport 3
96
244
Intern /Coop
39
98
Rates for In -House Services and Equipment
Mileage
Bulk Printing and Reproduction
Standard IRS Rates
B &W
color
Small Format (per copy)
$0.10
$0.25
Technology Charge
Large Format (per sq. ft)
$8.50 per hour
Bond
$0.25
$0.75
Glossy /Mylar
$0.75
$1.25
Vinyl /Adhesive
$1.50
$2.00
Mounting (per sq. ft.) $2.00
Binding (per binding) $0.25
Equipment
Valve Crew Vehi cle(hour) $75
Pressure Data Logger (each) $200
Water qua l ity Meter (per day) $100
Mi croscope(each) $150
Pressure Recorder (per day) $100
Ultrasonic Thickness Guage(per day) $275
Coati ng l nspecti on Kit (per day) $275
Flushing /Cfactor(each) $500
Backpack El ectrofisher(each) $1,000
Survey Grade Standard
Drone (per day) $200 $100
GPS (per day) $150 $50
OTHER DIRECT EXPENSES:
Other di rect expenses are reimbursed at actual cost times a multiplier of 1.10. They include outside printing and
reproduction expense, communication expense, travel, transportation and subsistence away from the FNI
office. For other miscellaneous expenses directly related to the work, including costs of laboratory analysis,
test, and other work required to be done by independent persons other than staff members, these services will
be billed at a cost times a multipler of 1.10. For Resident Representative services performed by non -FNI
employees and CAD services performed In -house by non -FNI employees where FNI provides workspace and
equipment to perform such services, these services will be billed at cost times a multiplier of 2.0. This markup
approximates the costto FNI if an FNI employee was performing the same or similar services.
These ranges and /or rates will be adjusted annually in February. last updated 2021.
320022021
is
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
E. 116TH ST. N. & MINGO DRAINAGE STUDY
Schedule
Attachment F
F. SCHEDULE. The schedule for general engineering services for the PROJECT is
shown in Exhibit 1 and provided as follows:
F.1. Notice to Proceed:
F.2. Substantial Completion: NTP + 180 Days
16
EXHIBIT 1- PROJECTSchedule
Task Name
Start Month
Finish Month
Phase I Project Management, Data Collection, & Meetings
1
3
Obtain Existing Contours (Provided by CITY)
1
1
Obtain Survey Data for PROJECT (Provided by CITY)
1
1
Obtain Effective HEC -RAS Hydraulic Model for Ranch Creek (Provided by CITY)
1
1
Obtain plans & surfaces for 116th Street widening project. Provided by CITY)
1
1
Kickoff Meeting and up to two (2) additional follow -up Meeting(s) with CITY
1
3
Site Visit
1
2
Phase 1 Hydrologic Analysis
1
2
Delineate drainage basins for Ranch Creek and generate hydrologic coefficients,
upstream of N. Mingo Road.
1
2
Build HEC -HMS Model and any necessary rating curves for reach routing and /or
ponds.
1
2
Detailed QA /QC
1
2
Phase l Hydraulic Analysis
2
3
Generate Corrected Effective HEC -RAS Model utilizing the Survey Data
2
3
Generate one (1) Proposed Effective HEC -RAS Model Alternative
3
3
Detailed QA /QC
2
4
Phase I Earthwork Analysis
2
3
Generate Existing Surface of PROJECTwith Survey Data and Existing Contours
2
2
Generate and Analyze Alternative Cut /Fill Surfaces
2
3
Generate Phase l Report & Submittals
2
3
Generate a Summary of Findings Report
2
3
Create Exhibits
2
3
Submit Phase I Reportto CITY
2
3
Submit HEC -RAS Models to CITY
2
3
Phase II Project Management, Data Collection, & Meetings
3
6
Discuss and Identify Needs forfuture Municipal Complex (Provided by CITY)
3
3
Kickoff Meeting and up to two (2) additional follow-up Meeting(s) ) with CITY
3
6
Site Visit
3
4
Phase 11 Hydrologic Analysis
1
4
Delineate drainage basins for Unnamed Tribs to Ranch Creek and generate
hydrologic coefficients
1
4
Build HEC -HMS Model and any necessary rating curves for reach routing and /or
ponds.
3
4
Detailed QA /QC
3
4
Phase It Pond Alternatives
4
5
Determine up to two (2) pond alternatives that mitigate future development
and maximize available detention volumes to help minimize the existing
flooding concerns immediately downstream at Mingo Road.
4
5
Generate two (2) additional alternatives which considerthe Country Estates
Detention in combination with each alternative from 8.A.
4
5
Phase II Hydraulic Analysis
5
6
Use the Phase I Proposed Effective HEC -RAS Model to generate a comparison
HEC -RAS Model with updated flows based on proposed detention alternatives
to determine proposed downstream conditions.
5
6
Detailed QA /QC
5
6
Phase 11 Earthwork Analysis
5
6
Generate Existing Surface of PROJECTwith Survey Data and Existing Contours
5
6
Generate and Analyze Alternative Cut /Fill Surfaces
5
6
Generate Phase 11 Report & Submittals
5
6
Generate a Summary of Findings Report
5
6
Create Exhibits
5
6
Submit Phase 11 Report to CITY
5
6
Submit HEC -RAS Modelsto CITY
5
6
17
TO: The Honorable Mayor and City Council
FROM: H. Dwayne Henderson. P.E.
City Engineer
SUBJECT: Oklahoma Department of Transportation (ODOT) Project Maintenance, Financing
and Right -of -Way Agreement - Main Street, Broadway to East 11 th Street
Rehabilitation Project
DATE: October 29, 2021
BACKGROUND:
City Council approved Resolution 2021 -09, authorizing staff to apply for funding through the
Coronavirus Response and Relief Supplemental Appropriations Act of 2021 (CRRSAA) for a
resurfacing project as part of a future annual street rehabilitation project. The project was
selected in July 2021 for funding. The project scope is to remove the surface course of roadway,
repave the street after new curb and gutter and sidewalk is completed. The road will be
restriped as a single, widened lane in each direction, and a center turn lane to relieve the
turning - movements.
PROPOSED AGREEMENT:
The ODOT Project Maintenance, Financing and Right -of -Way Agreement is based on the
engineering construction estimate provided by staff. If approved by the City Council, ODOT will
be responsible for 80% of the road construction and construction administration, up to
$750,000.00. The City will be responsible for funding the engineering, surveying and geotechnical
costs, and remaining construction. The following table depicts the cost distribution of the original
application:
Project Segment
Estimate
ODOT Portion*
City of Owasso*
Construction
$2,175,492.00
$750,000.00
$1,425,492.00
Administration
$217,549.00
$0.00
$217,549.00
Utility Relocation
0
N/A
N/A
Right -of -way
0
N/A
N/A
Engineering
$174,040.00
N/A
$174,040
Total Project Cost
$2,567,081.00
$750,000.00
$1,817,081.00
FUNDING:
Funding is available in the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends approval of the Project Maintenance, Financing and Right -of -Way
Agreement between the City of Owasso and Oklahoma Department of Transportation in the
amount of $2,567,081.00 (ODOT's share being $750,000.00) and authorization to execute the
agreement.
ODOT PM Finance ROW Agreement
Page 2
ATTACHMENTS:
Site Map
ODOT -City of Owasso Project Maintenance, Financing and Right -of -Way Agreement
Main Street, Broadway to 11th Street
1° = 1000 n
Location Map
05/04/2021
URBAN PROJECT AGREEMENT — (NOT TO EXCEED) (11/23/2020)
STATE OF OKLAHOMA
DEPARTMENT OF TRANSPORTATION
PROJECT MAINTENANCE, FINANCING, AND RIGHT -OF -WAY AGREEMENT
OWASSO: MAIN STREET REHABILITATION PROJECT FROM BROADWAY AVE TO 11TH
ST (CRRSAA FUNDING)
Project No.: J3- 5723(004)IG
State Job No.: 35723(04)
This agreement, made the day and year last written below, by and between the City of
OWASSO, hereinafter referred to as the Sponsor, and the Department of
Transportation of the State of Oklahoma, hereinafter referred to as the Department, for
the following intents and purposes and subject to the following terms and conditions, to
wit:
WITNESSETH
WHEREAS, The Sponsor requested that certain street improvements be approved by
the Oklahoma Transportation Commission, as were previously programmed by the
Sponsor and described as follows:
Project Type I Div. County JP No
Project work Type
Description
No.
INCOG CRRSAA OB TULSA 35723(04)
OWASSO: MAIN STREET REHABILITATION
5723(004) DRAIN, BRIDGE,
PROJECT FROM BROADWAYAVE TO 11TH
IG AND SURFACE
ST (CRRSAA FUNDING)
WHEREAS, the Department is charged under the laws of the State of Oklahoma with
construction and maintenance of State Highways; and,
WHEREAS, the Department is, by terms of agreements with the Federal Highway
Administration, responsible for the management and construction of certain federally
funded projects within the corporate limits of cities within the State of Oklahoma; and,
WHEREAS, the Sponsor has been identified as the beneficiary and sub - recipient of
such federally funded project; and,
WHEREAS, receipt of the benefits of this project will require that the Sponsor assume
certain financial responsibilities; and,
WHEREAS, the Sponsor is a municipal corporation created and existing under the
constitution and laws of the State of Oklahoma; and
URBAN PROJECT AGREEMENT - (NOT TO EXCEED) (11/23/2020)
WHEREAS, the laws and constitution of the State of Oklahoma impose financial
restrictions on the Sponsor and its ability to ensure financial obligations; and,
WHEREAS, the Parties hereto recognize those financial limitations and agree that the
financial obligations assumed by the Sponsor, by the terms of this Agreement, are
enforceable only to the extent as may be allowed by law or as may be determined by a
court of competent jurisdiction; and,
WHEREAS, it is understood that, by virtue of the Article 10, Section 26 of the Oklahoma
Constitution, the payment of Sponsor funds in the future will be limited to appropriations
and available funds in the then current Sponsor fiscal year.
NOW, THEREFORE: the Department and the Sponsor, in consideration of the mutual
covenants and stipulations as set forth herein, do mutually promise and agree as
follows:
SECTION 1: PROJECT AGREEMENT
1.1 If applicable, the Department will recommend approval of the project by the Federal
Highway Administration.
1.2 The Sponsor agrees to comply with Title VI of the Civil Rights Act of 1964, 78 Stat.
§ 252, 42 U.S.C. § 2000d et seq., and all requirements imposed by or pursuant to Title
49, Code of Federal Regulations, Part 21 - "Nondiscrimination in federally assisted
programs of the Department of Transportation - effectuation of Title VI of the Civil Rights
Act 1964 ".
1.3 The DEPARTMENT and SPONSOR mutually recognize that each party is a
governmental entity subject to the provisions of the Governmental Tort Claims Act (51
O.S. § 151 et seq.). The DEPARTMENT and SPONSOR hereby mutually agree that
each is and may be held severally liable for any and all claims, demands, and suits in
law or equity, of any nature whatsoever, paying for damages or otherwise, arising from
any negligent act or omission of any of their respective employees, agents or
contractors which may occur during the prosecution or performance of this Agreement
to the extent provided in the Governmental Tort Claims Act. Each party agrees to
severally bear all costs of investigation and defense of claims arising under the
Governmental Tort Claims Act and any judgments which may be rendered in such
cause to the limits provided by law. Nothing in this section shall be interpreted or
construed to waive any legal defense which may be available to a party or any
exemption, limitation or exception which may be provided by the Governmental Tort
Claims Act.
2
URBAN PROJECT AGREEMENT - (NOT TO EXCEED) (11/23/2020)
1.4 The Sponsor understands that should it fail to fulfill its responsibilities under this
Agreement, such a failure will disqualify the Sponsor from future Federal -aid funding
participation on any proposed project. Federal -aid funds are to be withheld until such a
time as an engineering staff, satisfactory to the Department has been properly
established and functioning, the deficiencies in regulations have been corrected or the
improvements to be constructed under this Agreement are brought to a satisfactory
condition of maintenance.
SECTION 2: ENGINEERING RESPONSIBILITIES
2.1 The Sponsor shall provide professional engineering services for the development of
the Plans, Specifications and Estimates (PS &E) for this project. Design engineering for
this project will be performed under the supervision of the Sponsor. Sponsor warrants
to the Department that they will review the plans and will certify that the plans are
acceptable to the Sponsor and are in full compliance with current standards and
specifications.
2.2 Progress payments will be made to the consultant by the DEPARTMENT upon
receipt of a properly executed claim form, approved by the SPONSOR, accompanied by
suitable evidence of the completion of the work claimed, as detailed in the engineering
contract.
2.3 The SPONSOR agrees to hold the Federal Government and the DEPARTMENT
harmless from, and shall process and defend at its own expense, all claims, demands,
or suits, whether at law or equity brought against the SPONSOR, the DEPARTMENT,
or Federal Government, arising from the SPONSOR's execution, performance, or
failure to perform any of the provisions of this Agreement, or arising by reason of the
participation of the DEPARTMENT or Federal Government in the project, PROVIDED,
nothing herein shall require the SPONSOR to reimburse the DEPARTMENT or
Federal Government for damages arising out of bodily injury to persons or damage to
property caused by or resulting from the sole negligence of the Federal Government or
the DEPARTMENT.
2.4 When any alleged act, omission, negligence, or misconduct may be subject to
the limitations, exemptions, or defenses which may be raised under the Governmental
Tort Claims Act, 51 O.S. Sec. 151, et seq., all such limitations, exemptions, and
defenses shall be available to and may be asserted by the SPONSOR. No liability shall
attach to the DEPARTMENT or Federal Government except as expressly provided
herein.
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URBAN PROJECT AGREEMENT - (NOT TO EXCEED) (11/23/2020)
2.5 The Sponsor agrees to the location of the subject project and agrees to adopt the
final plans for said project as the official plans of the Sponsor for the streets,
boulevards, arterial highways and /or other improvements contained therein; and further,
the Sponsor affirmatively states that it has or shall fully and completely examine the
plans and shall hereby warrant to the Department, the Sponsor's complete satisfaction
with these plans and the fitness of the plans to construct aforesaid project.
2.6 The Sponsor certifies that the project design plans shall comply, and the project
when completed will comply, with the requirements of the Americans with Disabilities
Act (ADA) of 1990 (42 U.S.C. §§ 12101 — 12213), 49 CFR Parts 27, 37 and 38 and 28
CFR parts 35 and 36. The Sponsor shall be exclusively responsible for integrated ADA
compliance planning for all Sponsor streets, sidewalks and other facilities provided for
public administration, use and accommodation, which is required of recipients and sub -
recipients by 49 CFR § 27.11. State highways continued through corporate limits of the
Sponsor shall be included in the Sponsor's comprehensive compliance plans.
2.7 To the extent permitted by law, all data prepared under this agreement shall be
made available to the Department without restriction or limitation on their further use,
with exception of any documents or information that would be considered attorney /client
privileged by the Sponsor.
2.8 The Department will conduct the environmental studies and prepare the National
Environmental Protection Act documents as required for federally funded projects.
2.9 The Department will forward the environmental documents to FHWA for approval if
applicable.
SECTION 3: LAND ACQUISITION AND UTILITY RELOCATION
3.1 The Sponsor warrants to the Department that, they have or will acquire all land,
property, or rights -of -way needed for complete implementation of said project, free and
clear of all obstructions and encumbrances and in full accordance with the Department's
guidelines for Right -of -Way Acquisition on Federal -Aid Projects, the Uniform Relocation
Act, the National Environmental Protection Act and all other applicable local, state and
federal regulations.
3.2 The Sponsor shall be responsible for ensuring all proper tax documentation is filed
and issued to recipients of funds paid on behalf of the Sponsor for Right -of -Way
acquisition for this project.
M
URBAN PROJECT AGREEMENT -(NOT TO EXCEED) (11/23/2020)
3.3 The Sponsor warrants to the Department that it is knowledgeable of and will comply
with the provisions of 42 U.S.C.A., Section 4601 -4655 and 23 U.S.C.A., Section 323 (as
amended) and 49 C.F.R. Part 24 in the acquisition of all right -of -way and the relocation
of any displacees.
3.4 The Sponsor shall remove, at its own expense, or cause the removal of, all
encroachments on existing streets as shown on said plans, including all buildings,
porches, fences, gasoline pumps, islands, and tanks, and any other such private
installations and shall further remove or remediate any existing environmental
contamination of soil and water from any source, known or unknown.
3.5 If the acquisition of right -of -way for this project causes the displacement of any
person, business or non - profit organization, the Sponsor warrants it will provide and be
responsible for the Relocation Assistance Program and all costs associated with the
Relocation Assistance Program. The Department, upon request, will provide a list of
service providers who have been prequalified to administer the Relocation Assistance
Program. The Sponsor agrees to employ a service provider from the prequalified list
provided by the Department. Prior to any relocation assistance payments to the
Sponsor, all files with parcels requiring relocation assistance shall be submitted to the
Department for audit and compliance review. The Sponsor shall notify the Department
within seven (7) days of the date of an offer to acquire being provided to a property
owner(s) on any parcel which will require relocation assistance. Written notifications
regarding service providers, in -house personnel, appeals, offers to acquire or other
related correspondence shall be properly addressed and remitted as follows:
Oklahoma Department of Transportation
Operations Division
200 N. E. 215' Street
Oklahoma City, Oklahoma 73105 -3204
3.6 The Sponsor warrants that any procurement, using federal funds, of property,
goods or professional and personal services required for this project will be acquired by
the Sponsor in compliance with the federal procurement Regulations at 40 USC 1101-
1104 (Brooks Act) and the Regulations for Administration of Engineering and Design
Related Service Contracts at 23 C.F.R. Part 172, as well as provisions of State
purchasing laws applicable to the Sponsor.
3.7 The Sponsor will certify to the Department prior to establishing a letting date that all
existing utility facilities (if any) have been properly adjusted in full accordance with the
Department's Right -of -Way and Utilities Division policies and procedures to
accommodate the construction of said project; and will be solely responsible for
5
URBAN PROJECT AGREEMENT — (NOT TO EXCEED) (11/23/2020)
payment of any and all contractor expenses, claims, suits and /or judgments directly
resultant from any actual utility relocation delays.
3.8 The Sponsor shall have the authority pursuant to 69 O.S. § 1001 and 69 O.S. §
1004 to sell any lands, or interest therein, which were acquired for highway purposes as
long as such sale is conducted in accordance with the above cited statutes.
3.9 The Sponsor agrees that if any property acquired utilizing Federal funding is
disposed of or is no longer used in the public interest the Sponsor shall reimburse the
Department at the current fair market value.
3.10 The Sponsor agrees to;
- Transmit copies of the instruments, including all deeds and easements, to the
Department prior to the advertisement of bids for construction.
- Comply with the provisions of 42 U.S.C.A. § 4601 -4655 and 23 U.S.C.A. § 323
(as amended) and, further comply with 49 C.F.R. Part 24 in the acquisition of all
necessary right -of -way and relocation of all displacees.
- Convey title to the State of Oklahoma on all tracts of land acquired in the name of
the Sponsor if the project is located on the State Highway System.
SECTION 4: FUNDING SUMMARY
4.1 The Department and the Sponsor agree that the project will be financed at a not -
to- exceed, INCOG CRRSAA total estimated cost of $750,000, as described below:
FUNDING SOURCE =>
INCOG CRRSAA
City of OWASSO
STATE
TOTAL
JOB PIECE
DESCRIPTION
ESTIMATED
SHARE
AMOUNT
SHARE I %)
AMOUNT
NO.
COST
(/)
Design -
$0
$0
Right -of -Way-
$0
$0
Utilities -
$0
$0
35723 04 )
(
Construction -
$2,567,081
Capped
$750,000
Remainder
$1,817,081
(With 6% Inspection)
at
Total
$2,567,081
Total =>
$750,000
Total =>
$1,817,081
4.2 Furthermore, the Department and the Sponsor agree that actual INCOG CRRSAA
costs incurred by project phases JP 35723(04) may exceed initial estimates. Costs
N
URBAN PROJECT AGREEMENT - (NOT TO EXCEED) (11/23/2020)
between these project phases will be administratively adjusted based on actual cost of
each phase, within the total cost of this agreement, without formal supplemental
agreement, in so far as the total project agreement is not exceeded.
4.3 It is understood by the Sponsor and the Department that the funding participation
stipulated herein may be altered due to bid prices, actual construction supervision costs
and non - participating costs incurred during construction. The Sponsor will be
responsible for payment of any estimated local funding prior to advertising the project
for bid. Upon final acceptance of this project, the total project cost will be determined,
and the final amount of local funds (if any) will be determined by the Department's
Comptroller per the terms of this agreement. A refund will then be made by the
Department to the Sponsor or additional funding will be requested. The Sponsor agrees
to make arrangements for payment of any Department invoice within 45 days of receipt.
SECTION 5: CONSTRUCTION RESPONSIBILITIES
5.1 The Sponsor agrees to comply with all applicable laws and regulations necessary
to meet the Oklahoma Department of Environmental Quality (ODEQ) requirements for
pollution prevention including discharges from storm water runoff during the planning
and design of this project. Further, the Sponsor agrees and stipulates as stated in the
ODEQ's General Permit 0KR10, dated September 13, 2017 or latest revision, to secure
a storm water permit with the ODEQ for utility relocations, when required. It is also
agreed that the storm water management plan for the project previously described in
the document includes project plans and specifications, required schedules for
accomplishing the temporary and permanent erosion control work, the site specific
storm water pollution prevention plan and the appropriate location map contained in the
utility relocation plans.
5.2 The Sponsor's responsibility for environmental cleanup will be a continuing
responsibility to remediate any and all known and unknown environmental damage
throughout the duration of this agreement with the Department in compliance with State
and federal regulations.
5.3 The roadway improvements and all devices specified herein shall not be altered,
removed, or cease to be operative without mutual written consent of the Department
and the Sponsor.
5.4 Upon approval of this agreement and the plans, specifications, and estimates by
the Sponsor, the Department, and the Federal Highway Administration (if applicable),
the Department will advertise and let the construction contract for this project in the
usual and customary legal manner. It is agreed that the projects herein contemplated
7
URBAN PROJECT AGREEMENT - (NOT TO EXCEED) (11/23/2020)
are proposed to be financed as previously described, and that this agreement, all plans,
specifications, estimate of costs, acceptance of work, payments, and procedure in
general hereunder are subject in all things at all times to all local, state and federal laws,
regulations, orders, approvals as may be applicable hereto.
5.5 The Department shall provide a copy of the executed construction contract to the
Sponsor, upon receipt of a written request.
5.6 The Department will notify the Sponsor of pre -bid dates, bid opening dates, and
Transportation Commission award dates in writing upon receipt of a written request.
5.7 The Sponsor agrees that prior to the Department's advertising of the project for bids
(as to that part of the project lying within the present corporate limits) it will:
- Grant to the Department and its contractors, the right -of -entry to all existing
streets, alleys, and Sponsor owned property when required, and other rights -of-
way shown on said plans.
- Remove at its own expense, or cause the removal of, all encroachments on
existing streets as shown on said plans, including all signs, buildings, porches,
awnings, porticos, fences, gasoline pumps and islands, and any other such
private installations.
- Prohibit parking on that portion of the project within the corporate limits of the
Sponsor, except as may be indicated in the plans or hereafter approved by
agreement with the Department. The Sponsor further agrees not to install, or
permit to be installed, any signs, signals or markings not in conformance with the
standards approved by the Federal Highway Administration and Manual on
Uniform Traffic Control Devices (MUTCD).
- Comply with the Department's standards for construction of driveway entrances
from private property to the highway, in accordance with the Department's
manual entitled "Policy on Driveway Regulation for Oklahoma Highways ", Rev.
5/96, 69 O.S. (2001) § 1210.
- Maintain all right -of -way acquired for the construction of this project, as shown on
said plans, in a manner consistent with applicable statutes, codes, ordinances
and regulations of the Department and the State of Oklahoma.
- Have the authority pursuant to 69 O.S. 2001 § 1001 and 69 O.S. 2001 § 1004 to
sell any lands, or interest therein, which were acquired for highway purposes as
8
URBAN PROJECT AGREEMENT - (NOT TO EXCEED) (11/23/2020)
long as such sale is conducted in accordance with the above cited statutes. Prior
written approval by the Chief, Right -of -Way Division for the Department shall be
required before any sale is made.
5.8 The Sponsor further agrees and warrants to the Department that, subsequent to the
construction of said project, the Sponsor will:
1) Erect, maintain and operate traffic control devices, including signals, signs and
pavement markings only in accordance with 47 O.S. 2011 §§ 15 -104- 15 -106,
and subject to agreement of the Department:
a) In the event that any traffic signal installed hereunder is no longer needed for
the purposes designated herein, then the traffic signal installed hereunder
shall not be moved by the Sponsor to any other point other than that which is
approved by the Department prior to such removal.
b) In the event there is no mutually agreed location for the reinstallation, the
Sponsor will assume complete ownership of the equipment following removal,
if the installation is ten (10) years old or older. If the installation is less than
ten (10) years old and:
1) In the event the Sponsor desires total ownership of the equipment, the
Sponsor shall reimburse the Department the original federal funding
percentage share for the original equipment cost only, amortized for a
ten(10) year service life, interest ignored, and assuming straight line
depreciation.
2) In the event the Sponsor does not desire total ownership of the
equipment, the Sponsor shall sell the equipment at public auction to
the highest bidder. The Sponsor shall reimburse the Department the
original federal funding percentage share of the proceeds of such sale.
2) Subject to agreement with the Department, regulate and control traffic on said
project, including but not limited to, the speed of vehicles, parking, stopping and
turns only in accordance with 47 O.S. 2011 §§ 15 -104- 15 -106, and to make no
changes in the provisions thereof without the approval of the Department. It shall
be the responsibility of the Sponsor to notify the Department of any changes
necessary to ensure safety to the traveling public.
3) Maintain all drainage systems and facilities constructed, installed, modified or
repaired in conjunction with this project or as may be otherwise necessary to
7
URBAN PROJECT AGREEMENT -(NOT TO EXCEED) (11/23/2020)
ensure proper drainage for road surfaces constructed under the terms of this
agreement.
4) Maintain all curbs and driveways abutting road surfaces constructed under the
terms of this agreement and all sidewalks adjacent thereto.
5) Maintain all right -of -way areas adjacent to road surfaces, including erosion
control and periodic mowing of vegetation, in a manner consistent with applicable
codes, ordinances and regulations.
6) For any portion of the project encompassed under this agreement that is part of
the State Highway System, the Sponsor shall maintain all that part of said project
within the corporate limits of the Sponsor between the gutter lines and the right -
of -way lines, and if no gutter exists, between the shoulder lines and the right -of-
way lines, including storm sewers, all underground facilities, curbs and mowing,
all in accordance with 69 O.S. Supp. 1994 §901 and all other applicable law.
7) On limited access highways where county roads or city streets extend over or
under the highway or public roads are constructed on state rights -of -way but
there is no immediate ingress and egress from the highway, responsibility shall
be as follows:
a. The public roads as defined in OAC 730:35 -1 -2 shall be maintained by the
city or county and shall be included in their roadway mileage inventory.
b. Where county roads or city streets extend over the highway, the roadway,
approaches and bridge surfaces, including the deck, shall be maintained
by the city or county. The approach guardrail, bridge structure, and
highest clearance posting on the structure shall be maintained by the
Department.
c. Where county roads or city streets extend under the highway, the roadway
approaches and advance signing shall be maintained by the city or
county. The Department shall maintain the approach guardrail, bridge
structure and surface, and the height clearance posting on the structure.
5.9 The Sponsor further agrees and warrants to the Department concerning any sign
and highway facility lighting included as part of this project:
10
URBAN PROJECT AGREEMENT -(NOT TO EXCEED) (11/23/2020)
1) The Sponsor will, upon notice from the Department Engineer, provide at its own
expense all required electrical energy necessary for all preliminary and
operational tests of the highway lighting facilities.
2) Upon completion of the construction of said project, the Sponsor will be
responsible for the maintenance and cost of operation of these highway lighting
facilities, including all appurtenances thereto and including the sign lighting
facilities.
3) It is specifically understood and agreed that the highway lighting and sign lighting
facilities specified hereunder shall be continuously operated during the hours of
darkness, between sunset and sunrise, and shall not be altered, removed or be
allowed to cease operation without the mutual written consent of the Department
and the Sponsor.
4) The Sponsor agrees to provide, on a periodic schedule, an inspection, cleaning
and re- lamping maintenance program to assure the maximum efficiency of the
highway lighting facilities.
5) In the event that the highway lighting facilities installed hereunder are no longer
needed for the purposes designated herein, then the highway lighting facilities
installed hereunder shall not be moved by the Sponsor to any point other than
which is approved by the Department prior to such removal.
6) In the event there is no mutually agreed location for reinstallation, the Sponsor
will assume complete ownership of the equipment following removal if the
installation is twenty (20) years old or older. If the installation is less than twenty
years old and:
a) In the event the Sponsor desires total ownership of the equipment, the
Sponsor shall reimburse the Department the original federal funding
percentage share of the original equipment costs only, amortized for a twenty
(20) year service life, interest ignored, and assuming straight line
depreciation.
b) In the event the Sponsor does not desire total ownership of the equipment,
the Sponsor shall sell the equipment at public auction to the highest bidder.
The Sponsor shall reimburse the Department the original federal funding
percentage share of the proceeds of such sale.
11
URBAN PROJECT AGREEMENT -(NOT TO EXCEED) (11/23/2020)
5.10 The Department will appoint competent supervision and inspection of the
construction work performed by the construction contractor and will provide such
engineering, inspection and testing services as may be required to ensure that the
construction of the project is accomplished in accordance with the approved Plans,
Specifications and Estimates. The Department reserves the right to make such changes
in said plans as may be necessary for the proper construction of said project.
1) The Sponsor agrees to provide such competent supervision as the Sponsor deems
necessary during times that the work is in progress to insure the completion of the
project to the Sponsor's satisfaction and the Sponsor's representatives and the
Department's representatives will cooperate fully to the end of obtaining work strictly
in accordance with the plans and specifications.
2) The Sponsor will make ample provisions annually for the proper maintenance of
said project, including the provision of competent personnel and adequate
equipment, specifically, to provide all required maintenance of the project during the
critical period immediately following construction and to keep the facility in good and
safe condition for the benefit of the traveling public.
3) The Sponsor warrants to the Department that it will periodically review the
adequacy of the aforesaid project to ensure the safety of the traveling public and
should the Sponsor determine that further modifications or improvements be
required, the Sponsor shall take such actions as are necessary to make such
modifications or improvement. When operation modifications are required which in
the opinion of the Department exceed the capability of the Sponsor's staff, the
Sponsor agrees to retain, at the sole expense of the Sponsor, competent personnel
for the purpose of bringing the improvement up to the proper standard of operation.
4) The Sponsor warrants and agrees that upon completion of the aforesaid project, the
Sponsor assumes any and all financial obligations for the operation, use, and
maintenance of the aforesaid project.
SECTION 6: NON - DISCRIMINATION CLAUSE
1. During the performance of this agreement, the Sponsor, for itself, its assignees
and successors in interest, agrees as follows:
1) Compliance with Regulations:
The Sponsor shall comply with the regulations relative to nondiscrimination in
federally- assisted programs of the Department of Transportation, Title 49, Code
of Federal Regulations, Part 21, as they may be amended from time to time
12
URBAN PROJECT AGREEMENT - (NOT TO EXCEED) (11/2312020)
(hereinafter referred to as the Regulations), which are herein incorporated by
reference and made a part of this agreement.
2) Nondiscrimination:
The Sponsor, with regard to the work performed by it during the agreement, shall
not discriminate on the grounds of race, color, sex, age, national origin,
disability /handicap, or income status, in the selection and retention of contractors
or subcontractors, including procurements of materials and leases of equipment.
The Sponsor shall not participate either directly or indirectly, in the discrimination
prohibited by Section 21.5 of the Regulations, including employment practices
when the contract covers a program set forth in appendix B of the Regulations.
3) Solicitations for Subcontracts. Including Procurement of Materials and
Equipment:
In all solicitations, either by competitive bidding or negotiation, made by the
Sponsor for work to be performed under a contract or subcontract, including
procurements of materials or leases of equipment, each potential contractor or
subcontractor or supplier shall be notified by the Sponsor of the Sponsor's
obligations under this agreement and the Regulations relative to
nondiscrimination on the grounds of race, color, sex, age, national origin,
disability /handicap, or income status.
4) Information and Reports:
The Sponsor shall provide all information and reports required by the
Regulations, or directives issued pursuant thereto, and shall permit access to its
books, records, accounts, other sources of information and its facilities as may
be determined by the State Department of Transportation or the Federal Highway
Administration to be pertinent to ascertain compliance with such Regulations or
directives. Where any information required of a Sponsor is in the exclusive
possession of another who fails or refuses to furnish this information, the
Sponsor shall so certify to the State Department of Transportation, or the Federal
Highway Administration, as appropriate, and shall set forth what efforts it has
made to obtain the information.
5) Sanctions for Noncompliance:
In the event of the Sponsor's noncompliance with the nondiscrimination
provisions of this agreement, the State Department of Transportation shall
impose such contract sanctions as it or the Federal Highway Administration may
determine to be appropriate, including but not limited to:
13
URBAN PROJECT AGREEMENT - (NOT TO EXCEED) (11/23/2020)
a. Withholding of payments to the Sponsor under the agreement until the
Sponsor complies and /or
b. Cancellation, termination, or suspension of the agreement in whole or
in part.
6) Incorporation of Provisions:
The Sponsor shall include the provisions of sub paragraphs 1) through 5) in
every contract or subcontract, including procurements of materials and leases of
equipment, unless exempt by the Regulations or directives issued pursuant
thereto. The Sponsor shall take such action with respect to any contract or
subcontract or procurement as the State Department of Transportation or the
Federal Highway Administration may direct as a means of enforcing such
provisions, including sanctions for noncompliance provided, however, that in the
event a Sponsor becomes involved in, or is threatened with, litigation by a
subcontractor or supplier as a result of such direction, the Sponsor may request
the State Department of Transportation to enter into such litigation to protect the
interests of the State; and, in addition, the Sponsor may request the United
States to enter into such litigation to protect the interests of the United States.
SECTION 7: TERMINATION
7.1 This agreement may be terminated by any of the following conditions:
a) By mutual agreement and consent, in writing of both parties.
b) By the Department by written notice to the Sponsor as a consequence of failure
by the Sponsor to perform the services set forth herein in a satisfactory manner.
c) By either party, upon the failure of the other party to fulfill its obligations as set
forth herein.
d) By the Department for reasons of its own and not subject to the mutual consent of
the Sponsor upon five (5) days written notice to the Sponsor.
e) By satisfactory completion of all services and obligations described herein.
7.2The termination of this agreement shall extinguish all rights, duties, obligations and
liabilities of the Department and the Sponsor under this agreement. If the potential
termination of this agreement is due to the failure of either the Department or the
Sponsor to fulfill their obligation as set forth herein, the non - breaching party will
notify the party alleged to be in breach that possible breach of agreement has
14
URBAN PROJECT AGREEMENT -(NOT TO EXCEED) (11/23/2020)
occurred. The party alleged to be in breach should make a good faith effort to
remedy that breach as outlined by non - breaching party within a period mutually
agreed by each party.
SECTION 8: GOVERNING LAW AND VENUE
8.1 Any claims, disputes or litigation relating to the solicitation, execution,
interpretation, performance, or enforcement of this Contract shall be governed by
the laws of the State of Oklahoma and the applicable rules, regulations, policies
and procedures of the Oklahoma Transportation Commission. Venue for any
action, claim, dispute or litigation, mediation or arbitration shall be in Oklahoma
County, Oklahoma.
SECTION 9: DISPUTE RESOLUTION
9.1 The parties hereto have entered into this agreement in the State of Oklahoma
and the laws of the State of Oklahoma shall apply. The parties agree to bargain
in good faith in direct negotiation to achieve resolutions of any dispute and, if
such efforts are unsuccessful, to retain a neutral mediation service to mediate the
dispute prior to the filing of any court action. Mediation shall be conducted in the
Oklahoma City area and the costs of such mediation shall be borne equally by
the parties. If mediation is not successful, venue for any action brought to
enforce the terms of this agreement shall be in Oklahoma County, State of
Oklahoma. Each party shall bear any cost and attorney fees incurred by the
party in such litigation.
SECTION 10: PRIOR UNDERSTANDINGS
10.1 This agreement incorporates and reduces to writing all prior understandings,
promises, agreements, commitments, covenants or conditions and constitutes the
full and complete understanding and contractual relationship of the parties.
SECTION 11: AMENDMENTS OR MODIFICATIONS OF AGREEMENT
11.1 No changes, revisions, amendments or alterations in the manner, scope of type
of work or compensation to be paid by the DEPARTMENT shall be effective unless
reduced to writing and executed by the parties with the same formalities as are
observed in the execution of this agreement.
15
URBAN PROJECT AGREEMENT - (NOT TO EXCEED) (11/23/2020)
SECTION 12: RECORDS
12.1 The Sponsor is to maintain all books, documents, papers, accounting records
and other evidence pertaining to costs incurred and to make such materials
available at its respective offices at all reasonable times, during the agreement
period and for three (3) years from the date of final payment under the agreement
for inspection by the DEPARTMENT and the State Auditor and Inspector, and
copies thereof shall be furnished to the DEPARTMENT, if requested.
SECTION 13: HEADINGS
13.1 Article headings used in this agreement are inserted for convenience of
reference only and shall not be deemed a part of this agreement for any purpose.
SECTION 14: BINDING EFFECTS
14.1 This agreement shall be binding upon and inure to the benefit of the ODOT and
the Sponsor and shall be binding upon their successors and assigns subject to the
limitations of Oklahoma law.
SECTION 15: SEVERABILITY
15.1 If any provision, clause or paragraph of this agreement or any document
incorporated by reference shall be determined invalid by a court of competent
jurisdiction, such determination shall not affect the other provisions, clauses or
paragraphs of this agreement which are not affected by the determination. The
provisions, clauses or paragraphs of this agreement and any documents
incorporated by reference are declared severable.
SECTION 16: EFFECTIVE DATE
16.1 This agreement shall become effective on the date of execution by the
Department's Director or his designee.
URBAN PROJECT AGREEMENT - (NOT TO EXCEED)
(11/23/2020)
IN WITNESS WHEREOF, the Director of the Department of Transportation, pursuant to
authority vested in him by the State Transportation Commission, has hereunto subscribed his
name as Director of the Department of Transportation and the Sponsor has executed same
pursuant to authority prescribed by law for the Sponsor.
The Sponsor, the City of Owasso, on this 2nd of October, 2021, and the Department on the
day of 120
APPROVED AS TO FORM
AND LEGALITY
Julie Lombardi, City Attorney
By
THE CITY OF OWASSO
Bill Bush, Mayor
Attest: Juliann M. Stevens, City Clerk (SEAL): Approved — THE CITY OF OWASSO
STATE OF OKLAHOMA
DEPARTMENT OF TRANSPORTATION
Recommended for Approval
Local Government Division Manager
APPROVED AS TO FORM
AND LEGALITY
General Counsel
17
Director of Capital Programs
APPROVED
Deputy Director
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 10123121
Department Payroll Expenses Total Expenses
105 Municipal Court
6,000.93
7,005.72
110 Managerial
23,651.19
28,651.33
120 Finance
21,469.74
25,985.71
130 Human Resources
9,857.44
11,918.90
160 Community Development
19,905.66
24,084.99
170 Engineering
21,094.86
25,520.35
175 Information Systems
18,285.81
22,147.81
181 Support Services
10,008.18
11,972.29
190 Cemetery
1,692.10
2,049.48
201 Police Grant Overtime
2,342.98
2,374.87
215 Central Dispatch
2,523.44
3,056.38
221 Animal Control
4,341.52
5,147.84
280 Emergency Preparedness
2,460.89
2,980.64
370 Stormwater /ROW Maint.
7,670.09
9,302.35
515 Park Maintenance
8,202.04
9,892.54
520 Culture /Recreation
10,638.94
12,828.24
550 Community- Senior Center
6,165.18
7,059.89
580 Historical Museum
764.40
853.44
710 Economic Development
5,026.45
6,088.02
720 Strong Neighborhood
362.92
442.02
General Fund Total
182 464.76
219 362.81
185 Garage Fund Total 10 150.21 12,300.38
255 Ambulance Fund Total 553.85 618.38
215 E911 Communication 22,415.37 26 931.63
250 Fire Fund 37 Total 211,030.31 249 442.33
201 Police Fund 38 Total 207,115.92 240,590.75
300 Streets Fund 39 Total 20 044.48 24,245,48
370 Stormwater Fund 27 Total 5,733.40 6,843.99
150 Worker's Compensation Total
720 Strong Neighborhoods Total 4,607.04 5,584.97
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 10/28/21
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
DENTAL DEPT TOTAL
VSP ADMIN FEES
ADMIN FEES
VISION DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
54,679.45
50,239.70
32,036.39
61,447.72
198,403.26
8,335.80
3,060.59
11,396.39
71.19
1,426.70
1,497.89
211,297.54