HomeMy WebLinkAbout2021.11.16_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, November 16, 2021 - 6:30 PM
NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving,
authorizing, awarding, denying, postponing, or tabling.
AGENDA
1. Call to Order
Mayor Bill Bush RECEIVED
2. Invocation NOV 12 2021
Pastor Chad Broaddus of First Church Owasso City Clerk's Office
3. Flag Salute
4. Roll Call
5. Presentation of Employee of the Quarter
Warren Lehr
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes -November 2, 2021, and November 9, 2021, Regular Meetings
B. Approve claims
C. Authorize the second install payment in the amount of $81,375.45 to Axon
Enterprise, Inc., of Scottsdale, Arizona for the police department Axon Body
Camera System
7. Consideration and appropriate action relating to items removed from the Consent Agenda
8. Citizen Request to address the City Council regarding the McGirt Partnership
Joe Deere, District 13 Cherokee Nation Tribal Councilor
9. Citizen Request to address the City Council regarding the Wreaths Across America Program
Carroll Harris, Post Commander, Owasso VFW Post 7180
10. PUBLIC HEARING - The City Council will conduct a public hearing for the purpose of receiving
citizen input on a proposed amendment to the list of Capital Improvement Projects eligible
for funding from the Capital Improvements Fund to include renovations to Fire Station #1 and
Fire Station #2
Teresa Willson /David Hurst
11. Consideration and appropriate action relating to Ordinance 1185, approving the rezoning
(OZ 21 -07) of approximately 10 acres, located at 10927 East 106th Street North from
Agriculture (AG) to Commercial Shopping (CS) and Residential Multi - Family (RM)
Alexa Beemer
Staff recommends adoption of Ordinance 1185.
12. Consideration and appropriate action relating to an agreement for Engineering Design
Services for the East 96th Street North and North 1451h East Avenue Intersection Improvement
Project
Daniel Dearing
Staff recommends approval of an Agreement for Engineering Services with Garver, LLC, of
Tulsa, Oklahoma, in the amount of $220,500, and authorization to execute the agreement.
Owasso City Council
November 16, 2021
Page 2
13. Consideration and appropriate action relating to an agreement formalizing utility relocation
responsibilities for the East 116th Street North and North Garnett Road Intersection
Improvements
Daniel Dearing
Staff recommends approval of the Utility Relocation Agreement with Washington County
Rural Water District #3, and authorization for the Mayor to execute the Agreement.
14. Consideration and appropriate action relating to bids received for the East 116th Street North
and North Garnett Road Intersection Improvements
Daniel Dearing
Staff recommends awarding the construction bid to Crossland Heavy Contractors, Inc., of
Tulsa, Oklahoma, in the amount of $4,284,397.50, and authorization to execute all necessary
documents.
15. Consideration and appropriate action relating to Resolution 2021 -15, selecting the City of
Owasso's consultant for the Bi- Annual Oklahoma Department of Transportation Bridge
Inspection Program
Dwayne Henderson
Staff recommends approval of Resolution 2021 -15, confirming the selection of Guy
Engineering Services, Inc., of Tulsa, Oklahoma.
16. Report from City Manager
17. Report from City Attorney
18. Report from City Councilors
19. Official Notices (documents for acknowledgment of receipt or information only, no
discussion or action will be taken)
• Payroll Payment Report- Pay Period Ending Date November 6, 2021
• Health Care Self- Insurance Claims - dated as of November 10, 2021
• Monthly Budget Status Report - October 2021
20. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
21. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 11, 2020, and
the Agenda posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, November 12,
2021.
Chris Garr ,tt, Deputy City Clerk
The City of Owasso encourages citizen participation, To request an accommodation due to a disability, contact the
City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to
istevens@cityofowosso.com
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, November 2, 2021
The Owasso City Council met in regular session on Tuesday, November 2, 2021, in the Council
Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting
filed Friday, December 1], 2020; and the Agenda filed in the office of the City Clerk and posted
at City Hall, 200 South Main Street, at 12:00 pm on Friday, October 29, 2021.
1. Call to Order
Mayor Bill Bush called the meeting to order at 6:30pm.
2. Invocation
The Invocation was offered by Pastor Scott Carlson of the Refuge Owasso.
3. Flag Salute
Councilor Doug Bonebrake led the flag salute.
4. Roll Call
Present
Mayor - Bill Bush
Vice Mayor- Kelly Lewis
Councilor- Alvin Fruga
Councilor -Doug Bonebrake
A quorum was declared present.
Staff:
City Manager- Warren Lehr
City Attorney - Julie Lombardi
Absent
Councilor- Lyndell Dunn
5. Presentation of Character Trait of Respect
Mike Henry, Character Council Member, presented the character trait for the month of
November.
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. (All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.)
A. Approve minutes - October 19, 2021, Regular Meeting
B. Approve claims
C. Accept the Department of Justice Vest Grant, and approve a budget
amendment in the General Fund, increasing the estimated revenue and the
appropriation for expenditures in the Police Department by $5,477.55
D. Approve a budget amendment in the Capital Improvement Grants Fund
increasing the estimated revenue and the appropriation for expenditures by
$122,303.00 for the 2021 Community Development Block Grant Hale Acres
Sanitary Sewer Line Rehabilitation Project
Mr. Bonebrake moved, seconded by Ms. Lewis to approve the Consent Agenda, as
presented with claims totaling $331,190.35.
YEA: Bonebrake, Fruga, Lewis, Bush
NAY: None
Motion carried: 4-0
7. Consideration and appropriate action relating to items removed from the Consent Agenda
None
Owasso City Council
November 2, 2021
Page 2
8. Consideration and appropriate action relating to the purchase of five (5) police vehicles
Jason Woodruff presented the item, recommending approval to purchase five (5) 2021 Ford
Explorer police vehicles in an amount not to exceed $35,473.00 per vehicle from John Vance
Ford of Guthrie, Oklahoma, utilizing the State of Oklahoma's approved contract SW035 -4568.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Mr. Fruga to approve the purchase, as recommended.
YEA: Bonebrake, Fruga, Lewis, Bush
NAY: None
Motion carried: 4 -0
9. Consideration and appropriate action relating to the acceptance and final payment of the
East 106th Street North and North 1451h East Avenue Intersection Improvement Project
Earl Farris presented the item, recommending acceptance of the completed project and
authorization for final payment in the amount of $137,011.30 to Diversified Civil Contractors
LLC, of Broken Arrow, Oklahoma.
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Lewis to accept the project and authorize final payment, as
recommended.
YEA: Bonebrake, Fruga, Lewis, Bush
NAY: None
Motion carried: 4 -0
10. Consideration and appropriate action relating to the acceptance and final payment of the
2020 Elm Creek Park Pond Improvement Project
Earl Farris presented the item, recommending acceptance of the completed project and
authorization for final payment in the amount of $32,761.21 to Native Plains Excavation &
Contracting LLC, of Bixby, Oklahoma.
There were no comments from the audience. After discussion, Ms. Lewis moved, seconded
by Mr. Frugo to accept the project and authorize final payment, as recommended.
YEA: Bonebrake, Fruga, Lewis, Bush
NAY: None
Motion carried: 4 -0
11. Consideration and appropriate action relating to an Engineering Agreement for the East 1161h
Street North and Mingo Road Drainage Study
Dwayne Henderson presented the item, recommending approval of the Agreement for
Engineering Services with Freese & Nichols, Inc., of Tulsa, Oklahoma, in the amount of
$79,500.00 and authorization to execute the agreement.
There were no comments from the audience. After discussion, Ms. Lewis moved, seconded
by Mr. Bonebrake to approve and authorize execution of the agreement, as recommended.
YEA: Bonebrake, Fruga, Lewis, Bush
NAY: None
Motion carried: 4 -0
12. Consideration and appropriate action relating to a Maintenance, Financing and Right -of-
Way Agreement between the Oklahoma Department of Transportation and the City of
Owasso for roadway improvements located on Main Street from Broadway to 11th Street
Dwayne Henderson presented the item, recommending approval of the Project
Maintenance, Financing and Right -of -Way Agreement in the amount of $2,567,081.00
(ODOT's share being $750,000.00) and authorization to execute the agreement.
Owasso City Council
November 2, 2021
Page 3
There were no comments from the audience. After discussion, Mr. Bonebrake moved,
seconded by Ms. Lewis to approve and authorize execution of the agreement, as
recommended.
YEA: Bonebrake, Fruga, Lewis, Bush
NAY: None
Motion carried: 4 -0
13. Report from City Manager
Warren Lehr reported on the Veteran's Appreciation Ceremony at Redbud Festival Park
November 7, 2021, at 2 pm. Mr. Lehr introduced Roger Stevens to provide the monthly Public
Works project status report.
14. Report from City Attorney
None
15. Report from City Councilors
Mr. Bonebrake recognized the Public Works Department.
16. Official Notices (documents for acknowledgment of receipt or information only, no
discussion or action will be taken)
The Mayor acknowledged receipt of the following:
• Payroll Payment Report- Pay Period Ending Date October 23, 2021
• Health Care Self - Insurance Claims - dated as of October 28, 2021
17. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
None
18. Adjournment
Mr. Fruga moved, seconded by Ms. Lewis to adjourn the meeting.
YEA: Bonebrake, Fruga, Lewis, Bush
NAY: None
Motion carried: 4 -0 and the meeting adjourned at 7:24 pm.
Bill Bush, Mayor
Juliann M. Stevens, City Clerk
OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND
PUBLIC GOLF AUTHORITY
MINUTES OF JOINT REGULAR MEETING
Tuesday, November 9, 2021
The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority
(OPGA) met in a joint regular meeting on Tuesday, November 9, 2021, in the Council Chambers at
Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed
Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City
Hall, 200 South Main Street, at 12:00 pm on Friday, November 5, 2021.
1. Call to Order /Roll Call
Vice Mayor /Vice Chair Kelly Lewis called the meeting to order at 6:00 pm.
Present
Vice Mayor /Vice Chair- Kelly Lewis
Councilor /Trustee - Alvin Fruga
Councilor /Trustee - Lyndell Dunn
A quorum was declared present.
Absent
Mayor /Chair - Bill Bush
Councilor /Trustee - Doug Bonebrake
2. Discussion relating to a request for rezoning (OZ 21 -07) - approximately 10 acres located at
10927 East 106th Street North from Agriculture (AG) to Commercial Shopping (CS) and
Residential Multi - Family (RM)
Alexa Beemer presented the item and discussion was held. It was further explained that an item
would be placed on the November 16, 2021, City Council agenda for consideration and
action.
3. Discussion relating to amending the list of projects eligible for expenditure from the Capital
Improvements Fund to include renovations of Fire Station #1 and Fire Station #2
Teresa Willson and David Hurst presented the item and discussion was held. It was further
explained that the required public hearing would be held on November 16, 2021 during the
City Council meeting.
4. Discussion relating to Economic Development Items
A. Strategic Plan (EDSP) Annual Report
B. Oklahoma Film Friendly Community Program
Chelsea Levo Feary presented the items and discussion was held.
S. Discussion relating to the sale of surplus property located at East 106th Street North and US
Highway 169
Juliann Stevens presented the item and discussion was held.
6. Discussion relating to City Manager items
A. Monthly sales tax report
B. City Manager report
Warren Lehr introduced Linda Jones -Holt to present item A. Mr. Lehr reported on Veteran's
Appreciation Week activities.
7. City Councilor/Trustee comments and inquiries
None
8. Adjournment
The meeting adjourned at 7:02 pm.
Kelly Lewis, Vice Mayor /Vice Chair
Juliann M. Stevens, City Clerk
Claims List - 11/1612021
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL PDG INC.
FUNTASTIC ISLAND - PLANNI
$1,170.00
FUNTASTIC SPLASH PAD -Total
$1,170.00
CITY GARAGE
CITY GARAGE OH CHG OCT21
$189.83
COX COMMUNICATIONS
PHONE
$10.39
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES OCT21
$66.26
JPMORGAN CHASE BANK
AMAZON -PARTS
$369.64
JPMORGAN CHASE BANK
AMAZON- REFUND
($40.99)
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$639.98
JPMORGAN CHASE BANK
AMAZON- UNIFORM
$69.68
JPMORGAN CHASE BANK
EBAY- UNIFORM
$20.02
JPMORGAN CHASE BANK
FAMILY ANIMAL MED -SVC
$679.50
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
$449.00
JPMORGAN CHASE BANK
IQ CARWASH -WASH
$16.00
JPMORGAN CHASE BANK
LION CO- SUPPLIES
$179.85
JPMORGAN CHASE BANK
SOUTHERN AG- SUPPLIES
$71.99
JPMORGAN CHASE BANK
TIME2SHINE- SUPPLIES
$39.99
JPMORGAN CHASE BANK
TROY T- SERVICE FEE
$75.00
JPMORGAN CHASE BANK
WALMART- SUPPLIES
$67.44
JPMORGAN CHASE BANK
WATERSTONE- CLEANING
$151.40
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
GEN ANIMAL CONTROL -Total
$3,135.00
JPMORGAN CHASE BANK
ACADEMY - UNIFORM
$19.99
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$20.40
GEN CEMETERY -Total
$40.39
TEAL DANCE COMPANY LLC
CLASSES
$420.00
GEN COMM CTR DONATIONS -Total
$420.00
COX COMMUNICATIONS
PHONE
$17.32
GRAND GATEWAY ECO. DEV. ASSC.
SENIOR RIDES FOR AUGUST 2
$150.00
GRAND GATEWAY ECO. DEV. ASSC.
SENIOR RIDES FOR SEPTEMBE
$122.00
JPMORGAN CHASE BANK
CAMFIL- FILTERS
$107.84
JPMORGAN CHASE BANK
CINTAS- SUPPLIES
$346.34
JPMORGAN CHASE BANK
COX - INTERNET
$69.00
JPMORGAN CHASE BANK
QUIT BUGGIN -PEST CONT
$95.00
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$209.89
GEN COMMUNITY CENTER -Total
$1,117.39
CITY GARAGE
CITY GARAGE OH CHG OCT21
$354.67
COX COMMUNICATIONS
PHONE
$27.71
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES OCT21
$194.74
INCOG
2ND QUARTER MEMBERSHIP
$7,619.50
DU
JPMORGAN CHASE BANK
DELL - MONITORS
$1,080.60
1
Claims List - 11/16/2021
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
DELL- SPEAKERS
$62.46
JPMORGAN CHASE BANK
EBAY -PC EQUIP
$159.98
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$52.61
JPMORGAN CHASE BANK
PIKEPASS -FEES
$3.80
OWASSO CHARACTER COUNCIL, INC
CHARACTER LUNCHEON
$200.00
TULSA COUNTY CLERK
LIEN RELEASES
$54.00
VERIZON WIRELESS
WIRELESS CONNECTION
$404.64
GEN COMMUNITY DEVELOPMENT - Total
$10,214.71
CITY GARAGE
CITY GARAGE OH CHG OCT21
$67.58
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES OCT21
$59.77
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$25.76
JPMORGAN CHASE BANK
BROWN CO- SUPPLIES
$310.80
JPMORGAN CHASE BANK
CORNERSTONE - ANTIFREEZ
$49.90
JPMORGAN CHASE BANK
CORNERSTONE - PROPANE
$26.23
JPMORGAN CHASE BANK
CORNERSTONE - REPAIR
$50.23
JPMORGAN CHASE BANK
DOLLAR TREE - SUPPLIES
$20.00
JPMORGAN CHASE BANK
FACEBOOK- ADVERT
$23.13
JPMORGAN CHASE BANK
HOME DEPOT - HARDWARE
$23.56
JPMORGAN CHASE BANK
LOWES- LUMBER
$27.52
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$60.88
JPMORGAN CHASE BANK
MEETING EXPENSE
$203.39
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$123.33
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
$94.18
GEN CULTURE & RECREATION -Total
$1,166.26
COX COMMUNICATIONS
PHONE
$6.93
JPMORGAN CHASE BANK
ADOBE -SUB FEE
$29.99
JPMORGAN CHASE BANK
LAZ PARKING - PARKING
$72.00
JPMORGAN CHASE BANK
MEETING EXPENSE 10129
$43.33
JPMORGAN CHASE BANK
OK NEWS -SUB FEE
$7.58
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$3.44
JPMORGAN CHASE BANK
TRAVEL EXPENSE 10/25
$28.34
JPMORGAN CHASE BANK
TRAVEL EXPENSE 10/27
$73.68
JPMORGAN CHASE BANK
UBER -FEE
$57.17
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN ECONOMIC DEV -Total
$362.47
AT &T
CONSOLIDATED PHONE
$15.22
CITY GARAGE
CITY GARAGE OH CHG OCT21
$186.67
COX COMMUNICATIONS
PHONE
$3.46
VERDIGRIS VALLEY ELECTRIC COOP
STORM SIREN ELECTRIC
$62.85
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN EMERG PREPAREDNESS -Total
$308.21
2
Claims List - 11/16/2021
Fund Vendor Name
Payable Description
Payment
Amount
Ot GENERAL CITY GARAGE
CITY GARAGE OH CHG OCT21
$585.17
COX COMMUNICATIONS
PHONE
$27.71
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES OCT21
$350.68
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
$86.79
JPMORGAN CHASE BANK
PIKEPASS -FEES
$10.20
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$32.92
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
GEN ENGINEERING -Total
FACEBOOK- ADVERTISING
$1,173.49
CITY GARAGE
CITY GARAGE OH CHG OCT21
$98.92
COX COMMUNICATIONS
PHONE
$27.71
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES OCT21
$19.98
JPMORGAN CHASE BANK
AMAX -NAME PLATE
$46.32
JPMORGAN CHASE BANK
GOVT FINANCE -FEE REN
$250.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$31.48
OWASSO CHARACTER COUNCIL, INC
CHARACTER LUNCHEON
$40.00
SHREDDERS, INC
SHREDDING
$90.00
GEN FINANCE -Total
$604.41
COX COMMUNICATIONS
PHONE
$13.85
GEN FIRE SERVICES -Total
$13.85
AT &T
CONSOLIDATED PHONE
$814.88
INCOG
LEGISLATIVE CONSORTIUM
$1,634.75
JPMORGAN CHASE BANK
OFFICE DEPOT - BATTERIE
$14.49
JPMORGAN CHASE BANK
TRISTEM- UTILITY AUDIT
$4,501.78
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$338.36
SUMNERONE INC
COPIER SERVICE
$676.03
VERIZON WIRELESS
WIRELESS CONNECTION
$42.28
GEN GENERAL GOVERNMENT -Total
FACEBOOK- ADVERTISING
$8,022.57
COX COMMUNICATIONS
PHONE
$3.46
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$74.71
GEN HISTORICAL MUSEUM -Total
$78.17
JPMORGAN CHASE BANK
SAVON - BANNERS
$4,400.00
GEN HR -CHAR INITIATIVE -Total
$4,400.00
AMERICANCHECKED INC ATTN: BILLING
BACKGROUND CHECKS
$438.75
COX COMMUNICATIONS
PHONE
$13.85
JPMORGAN CHASE BANK
AMAZON -EMPLY DEV
$259.21
JPMORGAN CHASE BANK
COMM MRKTING- ADVERTIS
$594.00
JPMORGAN CHASE BANK
ESRI -LIC FEE
$333.77
JPMORGAN CHASE BANK
FACEBOOK- ADVERTISING
$165.00
JPMORGAN CHASE BANK
GIANT TV -EMPLY DEV
$449.00
JPMORGAN CHASE BANK
GLOBAL CO- TRAINING
$179.00
0
Claims List - 1111612021
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL JPMORGAN CHASE BANK
INDEED - ADVERTISING
$996.78
JPMORGAN CHASE BANK
OFFICE DEPOT -EMPL REC
$16.49
JPMORGAN CHASE BANK
OK ADVERT - ADVERTISING
$474.00
JPMORGAN CHASE BANK
OK NEWS- ADVERTISING
$465.00
JPMORGAN CHASE BANK
STAPLES -PAPER
$120.60
JPMORGAN CHASE BANK
STRATA - CHARACTER MAG
$3,290.13
MCAFEE & TAFT
LEGAL
$561.00
MCAFEE &TAFT
LEGAL - PERSONNEL
$27.50
OWASSO CHARACTER COUNCIL, INC
CHARACTER LUNCHEON
$160.00
SHREDDERS, INC
SHREDDING
$45.00
GEN HUMAN RESOURCES -Total
$8,591.08
ANATUM GEOMOBILE SOLUTIONS
GNSS RECEIVER FOR GIS DAT
$8,582.00
AT &T
CONSOLIDATED PHONE
$25.88
CITY GARAGE
CITY GARAGE OH CHG OCT21
$136.67
COX COMMUNICATIONS
PHONE
$20.78
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES OCT21
$54.09
JPMORGAN CHASE BANK
AMAZON- MODULE
$499.55
JPMORGAN CHASE BANK
AMAZON - NETWORK CARD
$56.99
JPMORGAN CHASE BANK
AMAZON- REFUND
($499.55)
JPMORGAN CHASE BANK
COX -FEE
$8174
JPMORGAN CHASE BANK
COX -SIP TRUNK SVC
$667.75
JPMORGAN CHASE BANK
EBAY -HARD DRIVES
$59.49
JPMORGAN CHASE BANK
EBAY- REFUND
($91.48)
JPMORGAN CHASE BANK
EBAY- SUPPLIES
$191.97
JPMORGAN CHASE BANK
HOME DEPOT - HARDWARE
$23.73
JPMORGAN CHASE BANK
HOME DEPOT -TOOLS
$25.72
JPMORGAN CHASE BANK
NOBEL SYS -SUB FEE
$3,800.00
JPMORGAN CHASE BANK
OFFICE DEPOT- KEYBOARD
$39.99
OWASSO CHARACTER COUNCIL, INC
CHARACTER LUNCHEON
$80.00
PEAK UPTIME
PD NETAPP E SERIES
$11,357.31
VERIZON WIRELESS
WIRELESS CONNECTION
$200.05
GEN INFORMATION TECH -Total
$25,313.68
CITY GARAGE
CITY GARAGE OH CHG OCT21
$246.50
COX COMMUNICATIONS
PHONE
$20.78
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES OCT21
$38.10
JPMORGAN CHASE BANK
A FLOWER -EMPL RELATIO
$54.46
JPMORGAN CHASE BANK
LODGING EXPENSE 10/1
$681.98
JPMORGAN CHASE BANK
MEETING EXPENSE 10/13
$150.00
JPMORGAN CHASE BANK
MEETING EXPENSE 10118
$13.22
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$7.74
JPMORGAN CHASE BANK
OK BAR -DUES
$275.00
4
Fund
Claims List - 11/16/2021
Vendor Name
01 GENERAL JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
OWASSO CHARACTER COUNCIL, INC
Payable Description Payment
Amount
OK BAR - TRAINING
$175.00
OWASSO CHAMBER -FEE
$140.00
OWASSO CHAMBER -FEES
$795.00
SAMS- SUPPLIES
$46.36
UBER -FEE
$37.30
CHARACTER LUNCHEON
$320.00
GEN MANAGERIAL -Total
$3,001.44
COX COMMUNICATIONS PHONE
$13.85
JPMORGAN CHASE BANK CTR EXEC -CERT FEE
$20.00
YOUTH SERVICES OF TULSA YOUTH COURT
$4,125.00
GEN MUNICIPAL COURT -Total
$4,158.85
CHRISTOPHER WALKER
PARKS RESTROOMS
$1,300.00
FLEETCOR TECHNOLOGIES
JANITORIA
$1,303.91
CITY GARAGE
CITY GARAGE OH CHG OCT21
$1,534.08
COX COMMUNICATIONS
PHONE
$3.46
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES OCT21
$609.34
JPMORGAN CHASE BANK
ATWOODS -BOLTS
$1.08
JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
$64.97
JPMORGAN CHASE BANK
CORNERSTONE -PARTS
$92.95
JPMORGAN CHASE BANK
CORNERSTONE - SUPPLIES
$252.32
JPMORGAN CHASE BANK
HOME DEPOT -PARTS
$2.87
JPMORGAN CHASE BANK
TWIN CITIES - CONCRETE
$300.00
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$37.18
ROGERS COUNTY RURAL WATER
WATER SERVICE CENTENNIAL
$345.66
DISTRICT
UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $31.44
VERIZON WIRELESS WIRELESS CONNECTION $40.01
GEN PARKS -Total $4,815.36
ENABLEPOINT INC FALSE ALARM SOFTWARE $5,400.00
GEN POLICE SERVICES -Total
$5,400.00
CITY GARAGE
CITY GARAGE OH CHG OCT21
$4,295.83
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES OCT21
$1,303.91
GM LAWNCARE LLC
CONTRACT SERVICE
$1,060.00
JPMORGAN CHASE BANK
ACADEMY- UNIFORM
$39.98
JPMORGAN CHASE BANK
AUTOZONE- SUPPLIES
$7.99
JPMORGAN CHASE BANK
HARD HAT SFTY- GLOVES
$67.99
JPMORGAN CHASE BANK
HOME DEPOT - CONCRETE
$41.73
JPMORGAN CHASE BANK
LOWES- SHOVELS
$169.88
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$38.83
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$141.09
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
N7
Claims List - 11/16/2021
Fund Vendor Name
Payable Description
Payment
Amount
01 GENERAL GEN STORMWATER -Total
$7,247.25
AT &T
CONSOLIDATED PHONE
$25.88
CITY GARAGE
CITY GARAGE OH CHG OCT21
$641.75
COX COMMUNICATIONS
PHONE
$10.39
JPMORGAN CHASE BANK
ALARM BILL SVC -FEE
$90,00
JPMORGAN CHASE BANK
LIBERTY FLAGS -FLAGS
$327.38
JPMORGAN CHASE BANK
LOWES- CLEANER
$53.68
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$29.90
JPMORGAN CHASE BANK
OFFICE DEPOT - CALENDAR
$29.57
JPMORGAN CHASE BANK
RELIABLE- SERVICES
$175.00
JPMORGAN CHASE BANK
SAMS- SERVICES
$17.82
JPMORGAN CHASE BANK
SAMS - SUPPLIES
$66.94
JPMORGAN CHASE BANK
STANDARD SPLY -PARTS
$15.94
OWASSO CHARACTER COUNCIL, INC
CHARACTER LUNCHEON
$160.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
$23.60
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
GEN SUPPORT SERVICES -Total
AEP IPSO
TREASURER PETTY CASH
TREASURER PETTY CASH
TREASURER PETTY CASH
GENERAL -Total
STREET LIGHTS
CC REFUND - CLAIBORNE
REF APP FEE -TJ &T
SPEC EVNT REF -CB REAL
$1,707.86
$9.00
$100.00
$300.00
$200.00
$609.00
GENERAL -Total
$93,071.44
20 AMBULANCE SERVICE CITY GARAGE
CITY GARAGE OH CHG OCT21
$1,254.08
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES OCT21
$3,080.14
JPMORGAN CHASE BANK
BOUNDTREE- SUPPLIES
$1,074.00
JPMORGAN CHASE BANK
LIFE ASSIST- SUPPLIES
$2,947.10
JPMORGAN CHASE BANK
NAT'L REG EMT - RECERT
$50.00
JPMORGAN CHASE BANK
TRAVEL EXPENSE 10/29
$143.62
JPMORGAN CHASE BANK
TULSA AUTO- REPAIRS
$1,752.53
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
AMBULANCE -Total
$10,341.48
AMERICAN MUNICIPAL SERVICES LTD
COLLECTION SERVICES
$548.90
BLUE CROSS BLUE SHIELD OF OKLAHOMA
AMBULANCE REFUND
$88.38
JEFFREY BRUSTO
AMBULANCE REFUND
$100.00
JOHN RUSSELL
AMBULANCE REFUND
$100.00
SANDRA TUNNELL
AMBULANCE REFUND
$250.00
VERA BURGESS
AMBULANCE REFUND
$200.00
AMBULANCE SERVICE -Total $1,287,28
AMBULANCE SERVICE -Total $11,628.76
A
Claims List - 11/16/2021
Fund Vendor Name
Payable Description
Payment
CITY GARAGE
CITY GARAGE OH CHG OCT21
Amount
21 E -911 AT &T
CONSOLIDATED PHONE
$357.25
AT &T
RADIO TOWER Ti
$2,085.27
COX COMMUNICATIONS
TI MONTHLY SVC FEE CIRCUI
$244.39
INCOG
E911 ADMIN SERVICE FEES
$7,600.74
JPMORGAN CHASE BANK
NENA- TRAINING
$142.00
JPMORGAN CHASE BANK
WATERSTONE- CLEANING
$24.45
MOTOROLA SOLUTIONS INC
MONTHLY PAYMENT
$2,714.75
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
E911 COMMUNICATIONS -Total
CORE &MAIN - SUPPLIES
$13,208.86
E -911 -Total
LOCKE - FITTINGS
$13,208.86
25 HOTEL TAX JPMORGAN CHASE BANK
GRT SO PLAIN - WEBSITE
$750.00
JPMORGAN CHASE BANK
MAINSTREET -PARTS FOR
$497.79
JPMORGAN CHASE BANK
MEETING EXPENSE 10/21
$65.99
JPMORGAN CHASE BANK
MEETING EXPENSE 11/3
$99.20
JPMORGAN CHASE BANK
WEIHAAS - WEBSITE SVC
$1,200.00
HOTEL TAX ECON DEV -Total
$2,612.98
CITY GARAGE
CITY GARAGE OH CHG OCT21
$69.92
COX COMMUNICATIONS
PHONE
$6.93
STRONG NEIGHBORHOODS -Total
$76.85
HOTELTAX -Total
$2,689.83
27 STORMWATER MANAGEMENT COX COMMUNICATIONS
PHONE
$6.93
JPMORGAN CHASE BANK
ATWOODS -BOOTS
$139.95
JPMORGAN CHASE BANK
BROWN FARMS -SOD
$65.00
JPMORGAN CHASE BANK
CORE &MAIN -PLUG
$97.00
JPMORGAN CHASE BANK
CORE &MAIN - REFUND
($162.00)
JPMORGAN CHASE BANK
CORE &MAIN - SUPPLIES
$304.53
JPMORGAN CHASE BANK
LOCKE - FITTINGS
$12.45
JPMORGAN CHASE BANK
LOWES- CONCRETE
$47.80
JPMORGAN CHASE BANK
LOWES- MATERIAL
$170.80
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$121.12
JPMORGAN CHASE BANK
LOWES -TOOLS
$54.98
JPMORGAN CHASE BANK
LOWES -WIRE
$10.98
JPMORGAN CHASE BANK
MANNFORD TAG -CDL RENE
$117.58
JPMORGAN CHASE BANK
MAXWELL- SUPPLIES
$45.00
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
$30.38
MESHEK & ASSOCIATES, P.L.C.
ENGINEERING SERVICES -
$292.50
PIONEER FENCE CO
4FT -2 RAIL FENCE
$1,649.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$11.98
VERIZON WIRELESS
WIRELESS CONNECTION
$40.01
STORMWATER- STORMWATER -Total $3,055.99
7
Claims List - 11/16/2021
Fund
Vendor Name
Payable Description
Payment
Amount
27 STORMWATER MANAGEMENT
-Total
$3,055.99
34 VISION TAX
GUY ENGINEERING SERVICES INC
ENGINEERING SVCS
$3,043.54
AGREEMEN
116TH - GARNETT RD TO 129TH - Total
$3,043.54
OWASSO LAND BUILDING II LLC
ROW ACQUISITION
$5,000.00
96TH FROM 119TH TO 129TH -Total
$5,000.00
VISION TAX -Total
$6,043.54
37 SALES TAX FIRE
AT &T
CONSOLIDATED PHONE
$15.22
CITY GARAGE
CITY GARAGE OH CHG OCT21
$4,532.75
COX COMMUNICATIONS
PHONE
$114.29
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES OCT21
$2,201.10
JPMORGAN CHASE BANK
5.11- UNIFORMS
$165.00
JPMORGAN CHASE BANK
ADVANCE AUTO -TOOLS
$12.58
JPMORGAN CHASE BANK
AMAZON- BINDER
$51.48
JPMORGAN CHASE BANK
DAVIS &STANTON -MERIT B
$245.00
JPMORGAN CHASE BANK
DELL - LAPTOPS
$4,150.86
JPMORGAN CHASE BANK
DELL - MONITORS
$1,798.37
JPMORGAN CHASE BANK
FAM ANIMAL MED- VACCCI
$137.70
JPMORGAN CHASE BANK
FIRE PROT PUB -RENEW
$2,514.72
JPMORGAN CHASE BANK
LIBERTY FLAGS - REPAIR
$90.00
JPMORGAN CHASE BANK
LODGING EXPENSE 10125
$198.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
$81.17
JPMORGAN CHASE BANK
MEETING EXPENSE 1014
$272.30
JPMORGAN CHASE BANK
MENS WEARHOUSE- UNIFOR
$473.00
JPMORGAN CHASE BANK
NAFECO- UNIFORMS
$2,044.60
JPMORGAN CHASE BANK
OREILLY -AIR FILTER
$10.99
JPMORGAN CHASE BANK
PET SUPPLIES -DOG FOOD
$88.94
JPMORGAN CHASE BANK
PIKEPASS -FEES
$9.85
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORMS
$139.99
JPMORGAN CHASE BANK
UPS - POSTAGE
$232.53
JPMORGAN CHASE BANK
WPSG -MASK BAGS
$99.71
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$598.26
OWASSO CHARACTER COUNCIL, INC
CHARACTER LUNCHEON
$120.00
VERIZON WIRELESS
WIRELESS CONNECTION
$1,006.90
SALES TAX FUND -FIRE -Total
$21,405.51
SALES TAX FIRE - Total
$21,405.51
38 SALES TAX POLICE
AT &T
CONSOLIDATED PHONE
$15.22
CITY GARAGE
CITY GARAGE OH CHG OCT21
$10,065.75
COX COMMUNICATIONS
PHONE
$19742
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES OCT21
$13,860.67
JASON KITCH
TUITION REIMBURSEMENT
$541.65
[7
Claims List - 11/16/2021
Fund Vendor Name
Payable Description
Payment
Amount
38 SALES TAX POLICE JPMORGAN CHASE BANK
ACADEMY - SUPPLIES
$27.96
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
$301.03
JPMORGAN CHASE BANK
AMAZON -SWAT ITEMS
$50.78
JPMORGAN CHASE BANK
ART IN BLOOM - ARRANGEM
$99.95
JPMORGAN CHASE BANK
AT YR SVC- RENTAL
$60.00
JPMORGAN CHASE BANK
BOOST- EQUIPMENT REPLA
$374.99
JPMORGAN CHASE BANK
DEQ- TRAINING
$380.00
JPMORGAN CHASE BANK
FBI LEEDA- TRAINING
$695.00
JPMORGAN CHASE BANK
IACP -DUES
$190.00
JPMORGAN CHASE BANK
LODGING EXPENSE 10/29
$282,00
JPMORGAN CHASE BANK
MEETING EXPENSE
$49.99
JPMORGAN CHASE BANK
OREILLY -PARTS
$18.04
JPMORGAN CHASE BANK
PETSMART- SUPPLIES
$62.99
JPMORGAN CHASE BANK
QT -FUEL
$39.13
JPMORGAN CHASE BANK
SAMS -MEMB FEE
$100.00
JPMORGAN CHASE BANK
SAMS- SUPPLIES
$75.72
JPMORGAN CHASE BANK
SAVON - FORMS /CARDS
$320.00
JPMORGAN CHASE BANK
SFT3 TACTICAL- SUPPLIE
$289.90
JPMORGAN CHASE BANK
TESTING FOR A -LIC REN
$12,00
JPMORGAN CHASE BANK
THOMSON WEST -CLEAR AC
$424.55
JPMORGAN CHASE BANK
USPS- POSTAGE
$92.30
JPMORGAN CHASE BANK
WATERSTONE- CLEANING
$2,568.58
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$574.08
OWASSO CHARACTER COUNCIL, INC
CHARACTER LUNCHEON
$40.00
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE
$206.50
VERIZON WIRELESS
WIRELESS CONNECTION
$1,268.24
SALES TAX FUND- POLICE -Total
$33,284.44
SALES TAX POLICE -Total
$33,284.44
39 SALES TAX STREETS AEP /PSO
STREET LIGHTS
$6,965.19
CITY GARAGE
CITY GARAGE OH CHG OCT21
$3,490.00
CONSOLIDATED TRAFFIC CONTROLS, INC
SUPPLIES
$5,164.00
COX COMMUNICATIONS
PHONE
$6.93
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES OCT21
$1,487.37
JPMORGAN CHASE BANK
ALL WHL DRIVE - REPLACE
$4,866.78
JPMORGAN CHASE BANK
AMAZON - BATTERIES
$183.06
JPMORGAN CHASE BANK
ANCHOR -ROCK
$148.08
JPMORGAN CHASE BANK
ATWOODS -BOOTS
$149.99
JPMORGAN CHASE BANK
ATWOODS -OIL
$29.96
JPMORGAN CHASE BANK
CRAFCO -CRACK SEALER
$2,385.00
JPMORGAN CHASE BANK
CRAFCO- SEALANT
$2,385.00
JPMORGAN CHASE BANK
HARBOR FREIGHT - EQUIPM
$419.98
Claims List - 11/16/2021
Fund Vendor Name
Payable Description
Payment
POE, LTD
ENGINEERING SERVICES AGRE
Amount
39 SALES TAX STREETS JPMORGAN CHASE BANK
HARD HAT SFTY- GLOVES
$67.99
JPMORGAN CHASE BANK
LOWES- CONCRETE
$14.72
JPMORGAN CHASE BANK
LOWES- LIGHTING
$239.96
JPMORGAN CHASE BANK
LOWES- LUMBER
$25.12
JPMORGAN CHASE BANK
LOWES -TAPE
$12.98
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
$48.41
JPMORGAN CHASE BANK
TWIN CITIES - CONCRETE
$7,494.29
JPMORGAN CHASE BANK
WELSCO- RENTALS
$107.78
UNIFIRST HOLDINGS LP
UNIFORM SERVICES
$218.70
VERDIGRIS VALLEY ELECTRIC COOP
1161129 TRAFFIC SIGNA
$8.18
VERDIGRIS VALLEY ELECTRIC COOP
CHAMPION STREET LIGHT
$2.62
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHT
$0.30
VERIZON WIRELESS
WIRELESS CONNECTION
$80.02
SALES TAX FUNDSTREETS -Total
$36,002.41
SALES TAX STREETS -Total -
$36,002.41
40 CAPITAL IMPROVEMENTS WALTON PROPERTY SERVICES LLC
ROW APPRAISAL
$2,300.00
1061135TH SVC RD REALIGN -Total
$2,300.00
GARVER
ENGINEERING SERVICES - 10
$8,502.35
CIP 1061129 INTERSECT IMP -Total
$8,502.35
POE, LTD
ENGINEERING SERVICES AGRE
$6,787.50
CIP 1061145TH INTERSECT -Total
DURANGO
$6,787.50
JPMORGAN CHASE BANK
AMAZON - BRACKETS
$117.80
JPMORGAN CHASE BANK
AMAZON -CASE
$25.49
JPMORGAN CHASE BANK
AMAZON -EQUIP
$42.78
JPMORGAN CHASE BANK
ATWOODS -TOOLS
$6.99
JPMORGAN CHASE BANK
CORNERSTONE - REFUND
($73.98)
JPMORGAN CHASE BANK
CORNERSTONE -TOOLS
$99.30
JPMORGAN CHASE BANK
EPOCH -TOOLS
($459.99)
JPMORGAN CHASE BANK
HOME DEPOT -TOOLS
$1,054.46
JPMORGAN CHASE BANK
OFFICE DEPOT -TOOLS
$34.99
JPMORGAN CHASE BANK
OREILLY -TOOLS
$8.57
CIP FIRE DEPT VEHICLES -Total
$856.41
JIM GLOVER CDJR LLC
CHARGER
$25,832.00
JIM GLOVER CDJR LLC
DURANGO
$33,417.00
UNITED FORD SOUTH, LLC
EXPLORER
$68,722.00
CIP POLICE VEHICLES -Total
$127,971.00
PARAGON CONTRACTORS, LLC
137 E AVE EXTENSION PROJE
$168,801.09
SVC ROAD 116TH & 137TH -Total
$168,801.09
CAPITAL IMPROVEMENTS -Total
$315,218.35
70 CITY GARAGE COX COMMUNICATIONS
PHONE
$13.85
Ift
Claims List - 11/16/2021
Fund Vendor Name
Payable Description
Payment
Amount
70 CITY GARAGE FLEETCOR TECHNOLOGIES
FUELMAN EXPENSES OCT21
$47.42
JPMORGAN CHASE BANK
ARCANTENNA -PARTS
$118.60
JPMORGAN CHASE BANK
CLASSIC CHEV- MODULE
$165.00
JPMORGAN CHASE BANK
DEL CITY- SUPPLIES
$198.00
JPMORGAN CHASE BANK
GOODYEAR -PARTS
$1,384.90
JPMORGAN CHASE BANK
HEADLIGHTS- REFUND
($504.00)
JPMORGAN CHASE BANK
HESSELBEIN -TIRES
$1,025.46
JPMORGAN CHASE BANK
HOME DEPOT- HARDWARE
$3.84
JPMORGAN CHASE BANK
HOOTEN -PARTS
$1,885.58
JPMORGAN CHASE BANK
JIM GLOVER -PARTS
$492.50
JPMORGAN CHASE BANK
JIM NORTON -PARTS
$558.05
JPMORGAN CHASE BANK
LWEMERGENCY -PARTS
$378.00
JPMORGAN CHASE BANK
MYERS -PARTS
$182.14
JPMORGAN CHASE BANK
OFFICE DEPOT - BATTERIE
$14.98
JPMORGAN CHASE BANK
OREILLY -PARTS
$13.90
JPMORGAN CHASE BANK
PAYPAL- REFUND
($99.00)
JPMORGAN CHASE BANK
SPRINGDALE -PARTS
$337.50
ONEOK INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
$216.41
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
$70.24
CITY GARAGE -Total
$6,503.37
CITYGARAGE -Total
$25,000.00
GENERAL LIABILITY - PROPERT - Total
$6,503.37
76 WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS
$1,954.99
City Grand Total
UNITED SAFETY & CLAIMS INC
UNITED SAFETY CLAIMS
$1,658.33
WORKERS' COMP SELF -INS -Total
$3,613.32
WORKERS' COMP SELF -INS -Total
$3,613.32
77 GENERAL LIABILITY - PROPERT
GIBSON, DUNN, & CRUTCHER LLP
LEGAL SERVICES PREPARING
$25,000.00
GEN LIAB -PROP SELF INS - -Total
$25,000.00
GENERAL LIABILITY - PROPERT - Total
$25,000.00
78 HEALTHCARE SELF INS FUND JPMORGAN CHASE BANK
JPMORGAN CHASE BANK
TREASURER PETTY CASH
WELLNESS -Total
DOLLAR GENERAL - WELLNE $4.36
WALMART- WELLNESS EVEN $5.96
WELLNESS EXPENSE $40.00
$50.32
HEALTHCARE SELF INS FUND - Total
$50.32
City Grand Total
$572,776.14
11
TO: The Honorable Mayor and City Council
FROM: Jason Woodruff
Deputy Chief of Police
SUBJECT: Axon Body Camera FY 2022 Annual Payment
DATE: November 12, 2021
BACKGROUND:
On October 20, 2020, City Council authorized the sole source purchase of the Axon Body
Camera System through Axon Enterprise, Inc. of Scottsdale, Arizona, in the amount of
$455,225.60, of which $129,723.80 was paid at the time of purchase for Fiscal Year 2021, with
subsequent payments of $81,375.45 for Fiscal Year 2022 through Fiscal Year 2025, contingent
upon annual appropriations by the City Council. This contract includes a "no penalty clause" in
the event that City Council does not approve future years payments. Staff has been satisfied
with the performance of the Axon cameras, warranting continuation of the service provided by
Axon Enterprises.
FUNDING:
Funding for the second annual installment is available in the Police Department Half -Penny Sales
Tax budget.
RECOMMENDATION:
Staff recommends authorization for payment in the amount of $81,375.45, for the FY 2022
installment to Axon Enterprise, Inc., of Scottsdale, Arizona.
ATTACHMENT:
Axon Invoice
Invoice
Axon Enterprise Inc.
Invoice ID
INUS022353
PO BOX 29661
Date
01- Oct -21 1
DEPARTMENT 2018
Page
1of2
PHOENIX, AZ 85038 -9661
Amount Received
0.00
Ph: 1-480-991-0797, option 5, option 1
Sales Order
PO BOX 29661
arinauiriesMaxon.com
Requisition
Bank Routing No 021000021
wwwAxon.com
Your Ref
Reference No INUS022353
TIN: 86- 0741227
Our Ref
1820 E Sky Harbor Circle South
Payment
Net 30 days
Phoenix AZ 85034
Invoice Account
114594
Terms of Delivery
FCA
BILL TO
SHIP TO
Owasso Police Dept. - OK
Owasso Police Dept. - OK
111 N Main St
111 N Main St
Owasso, OK 74055 -2923
Owasso, OK 74055 -2923
USA
USA
Line No. Ship to- Quote No. Item Number Description Quantity Unit Price Amount
1 1 QL- 18627249 73842 UNUMITED EVIDENCE COM TAP 65.00 951,93 61,875.45
BUNDLE PAYMENT
Tax Date 01- Oct -21
2 1
QL- 18634248 73666
RESPOND DEVICE PLUS
PAYMENT
Payment Due 31-Oct-21
PAYMENT REMITTANCE INFORMATION
65.00 300.00 19,500.00
Sales Amount
81,375.45
Misc Charges
0.00
Discount
0.00
Sales Tax
0.00
Total
81,375.45
Amount Received
0.00
BALANCE DUE USD
81,375.45
ForACH /EFT Payment
For Wire Transfers
For Check Payments Mail
For Overnight Check Payments
(Preferred Method)
Mail
Account Name Axon Enterprise, Inc
Beneficiary Axon Enterprise, Inc
Axon Enterprise, Inc
Axon Enterprise, Inc
Account Number 634912729
Account Number 634912729
PO BOX 29661
1PMorgan Chase(AZ1 -2170)
Bank Routing No 122100024
Bank Routing No 021000021
DEPARTMENT 2018
Attn: Axon Enterprises 29661 -2018
Reference No INUS022353
SWIFT Code CHASUS33
PHOENIK AZ 85038 -9661
1820 E Sky Harbor Circle South
Reference No INUS022353
Reference No INUS022353
Phoenix AZ 85034
Reference No INUS022353
Please reference the invoice number on your ACH, Wire or Check payment and send to AR @axon.com
Important Note: By selecting the wire transfer payment method, you agree to accept the processing & transaction fees charged by the bank relating
to this wire transfer
Invoice
Axon Enterprise Inc
Invoice ID
INUS022353
PO BOX 29661
4,1
Date
01- Oct -21
DEPARTMENT2018
PHOENIX, AZ 85038 -9661
Page
2 of 2
Ph: 1-480- 991 -0797, option 5, option 1
Sales Order
Axon Enterprise, Inc.
$ s �omrinauiriet,�rnni ,Cxtq_n omrinauiries0axon,Cxonrom
Requisition
Account Number 634912729
a v�axon corn
Your Ref
Bank Routing No 122100024
TIN: 86- 0741227
Our Ref
Attn: Axon Enterprises 29661 -2018
Reference No INUS022353
Payment
Net 30 days
1820 E Sky Harbor Circle South,
Invoice Account
114594
Reference No INUS022353
Terms of Delivery
FCA
BILL TO
SHIP TO
Reference No INU5022353
Owasso Police Dept - OK
Owasso Police Dept. - OK
111 N Main St
111 N Main St
Owasso, OK 74055 -2923
Owasso, OK 74055 -2923
USA
USA
"Tax Note
Ship -to- address Legend-
1 111 N Main St
Owasso, OK 74055 -2923
USA
PAYMENT REMITTANCE INFORMATION
For ACH /EFT Payment
For Wire Transfers
For Check Payments Mail
For Overnight Check Payments
(Preferred Method)
Mail
Account Name Axon Enterprise, Inc
Beneficiary Axon Enterprise, Inc.
Axon Enterprise, Inc.
Axon Enterprise, Inc.
Account Number 634912729
Account Number 634912729
PO BOX 29661
JPMorgan Chase (AZ1 -2170)
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TO: The Honorable Mayor and City Council
FROM: Teresa Willson
Information Technology Director
SUBJECT: Capital Improvements Project Eligibility Public Hearing
DATE: November 12, 2021
EXECUTIVE SUMMARY
The City Council conducts a public hearing regarding any project being considered for the list of
projects eligible for funding from the Capital Improvement Fund. The project being considered at
this time is Fire Station # 1 and Fire Station #2 Renovations.
BACKGROUND:
The Capital Improvements Committee conducted a public meeting on October 26, 2021, to
consider a proposed amendment to the list of eligible Capital Improvement Fund projects.
As per the resolution defined procedures, the City Council conducts a public hearing to receive
and consider citizen input relevant to the recommendation made by the Capital Improvements
Committee. Notice of the public hearing must be made no less than 5 days prior to the public
hearing. At the conclusion of the public hearing, the City Council must continue the matter for at
least 2 weeks before taking any action to amend the listing of projects. Any action taken by the
City Council to amend the current list of projects must be made by adopting a resolution.
PROJECT INFORMATION:
Fire Station #1, located at 8901 North Garnett Road, opened 26 years ago, and Fire Station #2,
located at 207 South Cedar Street, was built in the mid 1970's. Both stations are in need of
renovations to increase longevity and improve utilization and function. Staff estimates renovations
will extend the life of the facilities for another 15 to 20 years.
Renovations for Fire Station #I have an estimated cost of $579,000.00. Renovations for Fire
Station #2 have an estimated cost of $667,900.00.
CURRENT PROJECT PRIORITIES:
Adopted September 7, 2021, Resolution 2021 -12 designated the following list of projects as eligible
for funding from the Capital Improvements Fund:
• East 76th Street North Widening Project (Hwy 169 to North 129th East Avenue)
• East 76th Street North and US 169 Interchange Improvements
• Garnett Road Widening Project (East 96th Street North to East 106th Street North)
• Garnett Road Widening (East 106th Street North to East 116th Street North)
• East 96th Street North and North 145th East Avenue Intersection Improvements
• East 106th Street North and North 129th East Avenue Intersection Improvements
• East 106th Street North and North 145th East Avenue Intersection Improvements
CIP Public Hearing
Page 2
• East 116th Street North and North 1291h East Avenue Intersection Improvements
• East 1 16th Street North and North 140th East Avenue Intersection Traffic Signal Improvements
• Annual Street Rehabilitation Program
• Highway 169 East and West Service Roads (East 66th Street North to East 126th Street North)
• Central Park / Lakeridge Subdivision Stormwater Improvements
• Rayola Park and Elm Creek Tributary 5A Stormwater Improvements
• South Sports Park Regional Detention Pond Project
• Sports Park
• Elm Creek Park Improvements
• Vehicle Maintenance Facility
• Public Safety Vehicles
• Fiber Installation Owasso Police Department to Public Works
• 5K Heart Healthy Trail
• Funtastic Island Renovations and Splash Pad
CAPITAL IMPROVEMENTS COMMITTEE RECOMMENDATION:
On October 26, 2021, the Capital Improvements Committee held a meeting in accordance with
the Oklahoma Open Meeting Act and City Council Resolution 2003 -14. The purpose of the
meeting was to consider a recommendation to the City Council to amend the current list of
projects eligible to be funded through the Capital Improvements Fund. Committee members
discussed the proposed interchange improvements. At the conclusion of the discussion, the
Capital Improvements Committee voted unanimously to submit a recommendation to the City
Council amending the list of eligible projects to include:
Fire Station #1 and Fire Station #2 Renovations
PUBLIC HEARING:
In accordance with the procedure for amending the capital improvement projects list, the City
Council must conduct a public hearing to receive and consider citizen input relevant to the
recommendation made by the Capital Improvements Committee.
Notice of the public hearing was published in the Owasso Reporter November 10, 2021, as
required by Resolution 2003 -14, as well as posted to the Public Notices section of the City website.
The public hearing is scheduled to be conducted on November 16, 2021.
ATTACHMENT:
Memorandum dated October 18, 2021, to Owasso Capital Improvements Committee
TO: Capital Improvements Committee
FROM: David Hurst
Fire Chief
SUBJECT: Fire Station # 1 and Fire Station # 2 Renovations
DATE: October 18, 2021
BACKGROUND:
Fire Station # 1, located at 8901 North Garnett Road, was 6F
# 2, located at 207 S Cedar Street, just off of East 760 Sf"r'e<
the mid 1970's and reopened as a fire station 16 years ago
Since opening, both stations have had
Department staff and outside contract
depth renovation is needed to maintai
26 years ago in 1995. Fire Station
h, wasoriginally City Hall built in
conducted'N both Fire
lities are at a `pb ntahot a more in-
of the facilities f fl e future.
Staff has consulted with a local project manaderpnd architect for recommendations to extend
the longevity of the facilities and make.better the space for fire department operations.
Staff estimates that these e facilities for another fifteen (15) to
twenty (20) years.
Renovations for Fire ,Statior :.1 have an estimated:;cost of $5 79,000.00. Renovations for Fire
Station # 2 have an:estimated <cost of $667 900 00 .f
RECOMMENDATION:
Staff requests, approval to submit a recommendation to the Owasso City Council to amend the
Capital Improvement Project list to ihclude Fire Station #1 and Fire Station # 2 Renovations.
TO: The Honorable Mayor and City Council
FROM: Alexa Beemer
City Planner
SUBJECT: Ordinance 1185, Rezoning OZ 21 -07, 10927 East 106th Street North
DATE: November 12, 2021
BACKGROUND:
The Community Development Department received a rezoning request for property located at
10927 East 106th Street North, west of the northwest intersection of East 106th Street North and
North Garnett Road. The subject property is approximately 10 acres in size, and is zoned
Agriculture (AG). The applicant is requesting a rezoning to Commercial Shopping (CS) on the
southern half of the property, and Residential Multi - Family (RM) on the northern half.
SUBJECT PROPERTY DATA:
Property Size
10.0 acres +/-
Current Zoning
Agriculture (AG)
Proposed Zoning
Commercial Shopping (CS), Residential Multi - Family (RM)
Present Use
Vacant /Residential
Land Use Master Plan
Commercial /Transitional
Within PUD?
No
Within Overlay District?
No
Water Provider
City of Owasso
Paybacks (assessed at platting)
Storm Siren Fee ($50.00 per acre)
Meadowcrest Sewer Relief Area ($867.00 per acre)
Ranch Creek Sewer Service Assessment Area ($610.33
per acre
ANALYSIS:
• The property was annexed into the City Limits in 2012, under Ordinance 1120. The subject
property is currently unplatted.
• In this rezoning request, the southern 5.008 acres of the lot would be rezoned to CS, and
the northern 5.008 acres would be rezoned to RM. The applicant desires to rezone the
subject property for future commercial and multi- family residential development.
Within the GrOwasso 2030 Land Use Master Plan document, the southern half of the
subject property is identified for future Commercial uses, while the northern half is
identified for future Transitional uses. Multi- family zoning is allowed in areas called out for
future Transitional uses.
o As such, assigning the subject property a zoning designation of CS to the southern
portion and RM to the northern portion would be in accordance with the Land
Page 2
Use Master Plan, and thus in accordance with the long -range vision for the
subject property.
• The City of Owasso will provide police, fire, ambulance, water and sanitary sewer
services to the subject property.
• Any development that occurs on the subject property must adhere to all subdivision,
zoning, and engineering requirements of the City of Owasso.
SURROUNDING LAND USE:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
Residential Single - Family
Residential
Residential
City of Owasso
High Intensity (RS-3)
Commercial Shopping
South
(CS) / Commercial
Vacant
Commercial
City of Owasso
General CG
East
Agriculture (AG)
Residential
Commercial /
City of Owasso
Transitional
West
Agriculture (AG)
Residential
Commercial /
Tulsa County
Transitional
PLANNING COMMISSION:
The Owasso Planning Commission voted 4 -0 to recommend approval of rezoning request OZ 21-
07 at their regular meeting on November 8, 2021.
RECOMMENDATION:
Staff recommends adoption of Ordinance 1185.
ATTACHMENTS:
Ordinance 1185
Zoning Map
GrOwasso 2030 Land Use Master Plan Map
Rezoning Exhibit
CITY OF OWASSO, OKLAHOMA
ORDINANCE 1185
AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ 21 -07 AND
REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT
WHEREAS, public hearings have been held regarding the request for rezoning of the
property herein described as being a portion of the parcel located at 10927 East 1061h Street
North, Owasso Oklahoma, and
WHEREAS, the Owasso City Council has considered the recommendation of the Owasso
Planning Commission and all statements for or against the rezoning of the property referenced in
Application OZ 21 -07.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
THAT TO WIT:
SECTION 1.
A tract of land located in the West Half of the West Half of the Southeast Quarter of the Southeast
Quarter (W /2 W/2 SE /4 SE /4) of Section Seven (7) in Township Twenty -one (21) North and Range
Fourteen (14) \ East of the Indian Base and Meridian (I.B. &M.), according to the U.S. Government
Survey, thereof, Tulsa County, State of Oklahoma; being more particularly described as follows:
Commencing at the SW corner of the SE /4 of Sec. 7, T -21 -N, R -14 -E, I.B. &M.; Thence
N 88°35'56 "E along the south line of said SE /4 a distance of 1319.85 feet to
the SW corner of the W/2 W/2 SE /4 of said SE /4; Thence N 01°26'17 "W along the
west line of said W/2 W/2 SE /4 SE /4 a distance of 661.05 feet to the Point of
Beginning; Thence N 01°26'17 "W a distance of 661.09 feet to the NW corner of said
W/2 W/2 SE /4 SE /4; Thence N 88°40'15 "E a distance of 330.13 feet to the NE corner
of said W/2 W/2 SE /4 SE /4; Thence S 01°25'51"E along the east line of said W/2 W/2
SE /4 SE /4 a distance of 660.68 feet; Thence S 88°35'56 "W a distance of 330.05 feet
to the Point of Beginning, and containing 5.008 acres, more or less.
The same is hereby zoned from Agriculture (AG) to Residential Multi - Family (RM).
AND
A tract of land located in the West Half of the West Half of the Southeast Quarter of The Southeast
Quarter (W /2 W/2 SE /4 SE /4) of Section Seven (7) in Township Twenty -one (21) North and Range
Fourteen (14) East of the Indian Base and Meridian (I.B. &M.), according to the U.S. Government
Survey, thereof, Tulsa County, State of Oklahoma; being more particularly described as follows:
Commencing at the SW corner of the SE /4 of Sec.7, T -21 -N, R -14 -E, I.B. &M.; Thence
N 88°35'56 "E along the south line of said SE /4 a distance of 1319.85 feet to the
Point of Beginning being the SW corner of the W/2 W/2 SE /4 of said SE /4; Thence N
01°26 '17" W along the west line of said W/2 W/2 SE /4 SE /4 a distance of 661.05
feet; Thence N 88°35'56 "E a distance of 330.05 feet to the east line of said W/2
W/2 SE /4 SE /4; Thence S 01°25'51"E a distance of 661.05 feet to the SE corner of said
W/2 W/2 SE /4 SE /4; Thence S 88°35'56 "W a distance of 329.96 feet to the Point of
Beginning, and containing 5.008 acres, more or less.
The same is hereby zoned from Agriculture (AG) to Commercial Shopping (CS).
SECTION 2.
All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the
extent of the conflict only.
SECTION 3.
If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the
remaining portion shall not be affected but shall remain in full force and effect.
SECTION 4.
The provisions of this ordinance shall become effective thirty (30) days from the date of final
passage as provided by state law.
SECTION 5.
There shall be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and
correct copy of this Ordinance and correct map.
PASSED AND ADOPTED this 161h day of November, 2021.
Bill Bush, Mayor
ATTEST:
Juliann M. Stevens, City Clerk
(SEAL)
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Ordinance 1185
Page 2 of 3
Note: rely align overlays may 0 ,00 200 400
not features n the ith physical Subject OZ 21 -07
features on the ground. Tract Feet
Aerial Photo Date: 2020/2021
Surrounding Zoning
OZ 21 -07
Land Use Master Plan
OZ 21 -07
Public/ institutional
Residential
Transitional
R 14 E
Location Map
sate 1 +mM'
Plat of Survey
Boundary
of
Part of the SE /4 SE /4
T Sec. 7, T -21 -N, R -14 -E
21 CITY OF OWASSO
N TULSA COUNTY, OKLAHOMA
TO: The Honorable Mayor and City Council
FROM: Daniel Dearing, CFM, PE
Assistant City Engineer
SUBJECT: East 96th Street North and North 1451h East Avenue Intersection Improvements
Agreement for Engineering Design Services
DATE: November 12, 2021
BACKGROUND:
The intersection of East 961h Street North and North 145th East Avenue is a current 2 -lane
intersection with stop signs and very small turning radii. This intersection accommodates heavy
residential traffic, commuter traffic to major highways (US Highway 169 and State Highway 20),
and commercial users to shopping areas on East 961h Street North. Congestion occurs at peak
periods of workday traffic, church traffic from the nearby 12 churches and shopping traffic
generated from the largest shopping corridor in Owasso. Also, a large vehicle, truck, SUV, bus,
emergency vehicle or vehicle pulling a trailer, currently has difficulty making certain turning
movements with the below standard pavement radii causing deadlock traffic at times.
The Intersection was identified in the Transportation Master Plan to need improvement by the
year 2020. Different annual applications for Surface Transportation Program funding scored
below the threshold of being a selected project to receive federal funding. The project was
funded in the current fiscal year for design, while future construction funding will be determined
later when discussions with both Rogers County and Tulsa County are finalized for potential cost
shares.
The Intersection improvements will provide two (2) straight thru lanes each direction, left and
right turn lanes as determined by a traffic study, and curb radii that will not impede turning
movements that currently exist. A traffic signal will provide control, and replace the current 4-
way stop. Also included in the improvements will be storm drainage and provision of safe
pedestrian and bicycle access.
ENGINEERING AGREEMENT /SCOPE OF WORK:
City staff and Garver LLC, developed a scope of work for the design project. Design plan
submittals will be required at the 30 %, 60% and 90% completion stages and then final plans for
bidding once right -of -way is obtained and private utilities are relocated. The following
components are included in the agreement:
• Perform conceptual phase of the widening project
• Perform operational, capacity and level of service analysis on intersection to
warrant signals and lane configurations
• Prepare plans that include:
• Utility relocation design of the public utilities
• Road widening of intersection of East 961h Street North and North 1451h East
Avenue
• Traffic Signalization Plans
• Storm Drainage Improvements
• Prepare Right -of -Way documents
96th & 1451h Intersection Engineering Design
Page 2
• Coordinate private utility relocations
• Prepare public utility relocation plans
• Preparing bid documents
• Assist with project bidding
• Provide construction assistance
On October 21, 2021, City staff and Garver LLC, came to an agreement relating to the
engineering service fee. If approved by City Council, cost of engineering services will be a lump
sum amount of $220,500.
FUNDING:
Funding is available in the Capital Improvements Budget.
RECOMMENDATION:
Staff recommends approval of an Agreement for Engineering Services with Garver, LLC, of Tulsa,
Oklahoma, in the amount of $220,500, and authorization to execute the agreement.
ATTACHMENTS:
Location Map
Engineering Agreement /Exhibits
P.O. 180 E 96th STREET N
Owasso, OK 74055
918.272.4959 & N 145TH E AVE
INTERSECTION
LOCATION MAP
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
EAST 96TH STREET NORTH & 145TH EAST AVENUE INTERSECTION IMPROVEMENTS
THIS AGREEMENT, made and entered into this 16th day of November, 2021 between the
City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to
as CITY, and Garver, LLC, hereinafter referred to as ENGINEER;
WITNESSETH:
WHEREAS, CITY intends to _widen and improve the intersection of 96—th Street North
and 145th East Avenue. hereinafter referred to as the PROJECT; and,
requires certain professional services in connection with the PROJECT,
hereinafter referred to as the SERVICES; and,
WHEREAS, ENGINEER, is prepared to provide such SERVICES;
WHEREAS, funding is available for the PROJECT through the
Budget;
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto
agree as follows:
1. SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A,
SCOPE OF PROJECT, which is attached hereto and incorporated by reference as part
of this AGREEMENT.
2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the
SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached
hereto and incorporated by reference as part of this AGREEMENT.
3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in
Attachment C, RESPONSIBILITIES OF THE CITY, which is attached hereto and
incorporated by reference as part of this AGREEMENT.
4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D,
COMPENSATION, and further described in Attachment E, FEE /HOUR
BREAKDOWN, which are attached hereto and incorporated by reference as part of
this AGREEMENT.
5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B,
SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F,
SCHEDULE, attached hereto and incorporated by reference as part of this
AGREEMENT.
6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES
undertaken in a manner consistent with the prevailing accepted standard for similar
services with respect to projects of comparable function and complexity and with the
applicable laws and regulations published and in effect at the time of performance of
the SERVICES. The PROJECT shall be designed and engineered in a good and
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS Gi
workmanlike manner and in strict accordance with this AGREEMENT. All
engineering work shall be performed by or under the supervision of Professional
Engineers licensed in the State of Oklahoma, and properly qualified to perform such
engineering services, which qualification shall be subject to review by CITY. Other
than the obligation of the ENGINEER to perform in accordance with the foregoing
standards, no warranty, either express or implied, shall apply to the SERVICES to be
performed by the ENGINEER pursuant to this AGREEMENT or the suitability of
ENGINEER'S work product.
LIMITATION OF RESPONSIBILITY.
7.1. ENGINEER shall not be responsible for construction means, methods,
techniques, sequences, procedures, or safety precautions and programs in
connection with the PROJECT.
7.2. The presence of ENGINEER's personnel at a construction site is for the
purpose of providing to the CITY a greater degree of confidence that the
completed construction work will conform generally to the construction
documents and that the integrity of the design concept as reflected in the
construction documents has been implemented and preserved by the
construction contractor(s).
7.3. In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect total PROJECT cost
and /or execution. These conditions and cost /execution effects are not the
responsibility of ENGINEER.
7.4. Record drawings will be prepared, in part, on the basis of information
compiled and funushed by others, and may not always represent the exact
location, type of various components, or exact manner in which the PROJECT
was finally constructed. ENGINEER is not responsible for any errors or
omissions in the information from others that are incorporated into the
record drawings.
7.5. ENGINEER's deliverables, including record drawings, are limited to the
sealed and signed hard copies. Computer - generated drawing files furnished
by ENGINEER are for CITY or others' convenience. Any conclusions or
information derived or obtained from these files will be at user's sole risk.
8. OPINIONS OF COST AND SCHEDULE.
8.1. Since ENGINEER has no control over the cost of labor, materials, equipment,
or services furnished by others, or over contractors', subcontractors', or
vendors' methods of determining prices, or over competitive bidding or
market conditions, ENGINEER'S cost estimates shall be made on the basis of
qualifications and experience as a Professional Engineer.
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS G2
8.2. Since ENGINEER has no control over the resources provided by others to
meet construction contract schedules, ENGINEER'S forecast schedules shall
be made on the basis of qualifications and experience as a Professional
Engineer.
9. LIABILITY AND INDEMNIFICATION.
9.1. ENGINEER shall defend and indemnify CITY from and against legal liability
for damages arising out of the performance of the SERVICES for CITY,
including but not limited to any claims, costs, attorney fees, or other expenses
of whatever nature where such liability is caused by the negligent act, error,
or omission of ENGINEER, or any person or organization for whom
ENGINEER is legally liable. Nothing in this paragraph shall make the
ENGINEER liable for any damages caused by the CITY or any other
contractor or consultant of the CITY.
9.2. ENGINEER shall not be liable to CITY for any special, indirect or
consequential damages, such as, but not limited to, loss of revenue, or loss of
anticipated profits.
10. CONTRACTOR INDEMNIFICATION AND CLAIMS.
10.1. CITY agrees to include in all construction contracts the provisions of Articles
7.1, and 7.2, and provisions providing contractor indemnification of CITY
and ENGINEER for contractor's negligence.
10.2. CITY shall require construction contractor(s) to name CITY and ENGINEER
as additional insureds on the contractor's general liability insurance policy.
11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall
comply with applicable regulatory requirements including federal, state, and local
laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall
procure the permits, certificates, and licenses necessary to allow ENGINEER to
perform the SERVICES. ENGINEER shall not be responsible for procuring permits,
certificates, and licenses required for any construction unless such responsibilities
are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES.
12. INSURANCE.
12.1. During the performance of the SERVICES under this AGREEMENT,
ENGINEER shall maintain the following insurance:
12.1.1. General Liability Insurance with bodily injury limits of not less than
$1,000,000 for each occurrence and not less than $1,000,000 in the
aggregate, and with property damage limits of not less than $100,000
for each occurrence and not less than $100,000 in the aggregate.
12.1.2. Automobile Liability Insurance with bodily injury limits of not less
than $1,000,000 for each person and not less than $1,000,000 for each
accident and with property damage limits of not less than $100,000 for
each accident.
C-3
12.1.3. Worker's Compensation Insurance in accordance with statutory
requirements and Employers' Liability Insurance with limits of not
less than $100,000 for each occurrence.
12.1.4. Errors and Omissions Insurance to remain in effect during the
PROJECT and the term of any legal liability. Errors and Omissions
coverage to be for a minimum of $1,000,000, deductibles subject to
approval by CITY.
12.2. ENGINEER shall furnish CITY certificates of insurance which shall include a
provision that such insurance shall not be canceled without at least 30 days
written notice to the CITY.
13. OWNERSHIP AND REUSE OF DOCUMENTS.
13.1. All documents, including original drawings, estimates, specifications, field
notes and data shall become and remain the property of the CITY.
13.2. CITY'S reuse of such documents without written verification or adaptation
by ENGINEER for the specific purpose intended shall be at CITY'S risk.
14. TERMINATION OF AGREEMENT.
14.1. The obligation to continue SERVICES under this AGREEMENT may be
terminated by either party upon fifteen days written notice in the event of
substantial failure by the other party to perform in accordance with the terms
hereof through no fault of the terminating party.
14.2. CITY shall have the right to terminate this AGREEMENT, or suspend
performance thereof, for CITY'S convenience upon written notice to
ENGINEER; and ENGINEER shall terminate or suspend performance of
SERVICES on a schedule acceptable to CITY. In the event of termination or
suspension for CITY'S convenience, CITY shall pay ENGINEER for all
SERVICES performed to the date of termination in accordance with
provisions of Attachment D, COMPENSATION. Upon restart of a
suspended project, ENGINEER's contract price and schedule shall be
equitably adjusted.
15. NOTICE.
Any notice, demand, or request required by or made pursuant to this AGREEMENT
shall be deemed properly made if personally delivered in writing or deposited in the
United States mail, postage prepaid, to the address specified below.
To ENGINEER: GARVER
6100 S. Yale Ave.
Suite 1300
Tulsa, OK 74136
Attention: Michael Winterscheidt, PE
To CITY: CITY OF OWASSO
301 W 2nd Avenue
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS G4
Owasso, Oklahoma 74055
Attention: Roger Stevens, Public Works Director
15.1. Nothing contained in this Article shall be construed to restrict the
transmission of routine communications between representatives of
ENGINEER and CITY.
16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered
to be in default of this AGREEMENT if delays in or failure of performance shall be
due to forces which are beyond the control of the parties; including, but not limited
to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance,
sabotage; inability to procure permits, licenses, or authorizations from any state,
local, or federal agency or person for any of the supplies, materials, accesses, or
services required to be provided by either CITY or ENGINEER under this
AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial
restraint.
17. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court
of competent jurisdiction as unenforceable, such portion shall be severed herefrom,
and the balance of this AGREEMENT shall remain in full force and effect.
18. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments
A, B, C, D, E, and F and represents the entire and integrated AGREEMENT between
the parties; and supersedes all prior negotiations, representations, or agreements
pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may
make or approve changes within the general Scope of Services in this AGREEMENT.
If such changes affect ENGINEER's cost of or time required for performance of the
services, an equitable adjustment will be made through an amendment to this
AGREEMENT. This AGREEMENT may be amended only by written instrument
signed by each of the Parties.
19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the
ENGINEER and the CITY over the interpretation or application of the terms of this
AGREEMENT, the matter shall be referred to the City's Director of Public Works for
resolution. If the Director of Public Works is unable to resolve the dispute, the
matter may, in the Director's discretion, be referred to the City Manager for
resolution. Regardless of these procedures, neither party shall be precluded from
exercising any rights, privileges or opportunities permitted by law to resolve any
dispute.
20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to
this AGREEMENT, provided that nothing contained in this paragraph shall prevent
ENGINEER from employing such independent consultants, associates, and
subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the
performance of the SERVICES hereunder.
21. APPROVAL. It is understood and agreed that all work performed under this
AGREEMENT shall be subject to inspection and approval by the Public Works
Department of the City of Owasso, and any plans or specifications not meeting the
terms set forth in this AGREEMENT will be replaced or corrected at the sole expense
of the ENGINEER. The ENGINEER will meet with the City staff initially and
SERVICES WITH EXHIBITS C5
monthly thereafter and will be available for public meetings and City of Owasso
presentations.
22. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has
designated Michael Winterscheidt, PE as Project Manager for the PROJECT.
ENGINEER agrees that no change will be made in the assignment of this position
without prior approval of CITY.
IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies
on the respective dates herein below reflected to be effective on the date executed by the
Mayor of the City of Owasso.
APPROVED:
ENGINEER
CITY OF OWASSO, OKLAHOMA
Juliann M. Stevens, City Clerk Bill Bush, Mayor
Date 11/16/2021
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C -6
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
EAST 96TH STREET NORTH & 145TH EAST AVENUE INTERSECTION IMPROVEMENTS
Scope of Project
Attachment A
SCOPE OF PROTECT. The PROJECT shall consist of civil engineering SERVICES
described as follows:
The PROJECT shall consist of the design and preparation of construction documents for
improvements, including widening with turn lanes and the installation of a traffic signal, for
the reconstruction of 96th Street North and 145th East Avenue intersection, extending
approximately 500' -800' from the intersection in all directions depending on lane
configurations, in Owasso, Oklahoma. The widened roadway will be concrete pavement
with curb and gutter, sidewalks or trail, and an enclosed storm sewer drainage system.
The topographic and boundary survey for the PROJECT will be provided to the ENGINEER
and is not a part of this AGREEMENT. Any additional survey required for this PROJECT
will be provided by the CITY or agreed upon and performed by the ENGINEER as an
AMENDMENT to this AGREEMENT.
The ENGINEER will perform engineering and drafting services required by this
AGREEMENT to prepare roadway construction plans, specifications, and bidding
documents for the PROJECT. Included in the roadway design are grading, drainage,
surfacing, signing and striping, traffic signals, traffic control during construction, and public
utility relocations. The roadway will remain open to local traffic during construction. A
detailed Scope of Services is included in Attachment B.
All design will be in English units in accordance with the current'Oklahoma Department of
Transportation (ODOT) Design Manual'. 'AASHTO Policy on Geometric Design of
Highways and Streets', the'Manual of Uniform Traffic Control Devices (MUTCD)', and City
of Owasso (CITY) Standards.
The Construction documents will be prepared utilizing CITY and ODOT standard
drawings, details, and specifications.
The PROJECT will be funded by the CITY. The CITY will advertise, bid, and administer the
PROJECT's construction.
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS G7
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
EAST 96TH STREET NORTH & 145TH EAST AVENUE INTERSECTION IMPROVEMENTS
Scope of Services
Attachment B
The services to be performed by the ENGINEER under this AGREEMENT will consist of
providing civil engineering services for the SERVICES presented in Attachment A, as
directed by the City by a notice to proceed or in a work order.
Further, it is understood and agreed that the date of beginning, rate of progress, and the
time of completion of the work to be done hereunder for each assignment are essential
provisions of this AGREEMENT; and it is further understood and agreed that the work
embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and
receipt of Notice to Proceed. It is further understood that all reviews and conceptual
designs will be prepared in accordance with the City of Owasso design criteria and
specifications for construction.
B. Basic Services of ENGINEER. The basic services of the ENGINEER shall include, but
are not limited to the following tasks:
B.1. CONCEPTUAL DESIGN PHASE (30 %)
B.1.1. Attend Kickoff meeting with City Staff.
B.1.2. Conduct topographic and boundary survey for the PROJECT.
B.1.3. Conduct geotechnical investigation for the roadway and provide a
geotechnical report including a rigid pavement design.
B.1.4. Conduct Traffic Analysis
B.1.4.1. Collect 24 hour turning movement counts at 96th Street North
and 145th East Avenue Intersection.
B.1.4.2. Make a site visit to become familiar with the existing
intersections and surrounding corridor.
B.1.4.3. Gather historical crash data from CITY and ODOT
B.1.4.4. Develop future 2041 design volumes for the intersections
B.1.4.5. Perform signal warrant analysis at 96th Street North and 145th
East Avenue.
B.1.4.6. Perform operational analysis, capacity and level of service at
96th Street North and 145th East Avenue.
SERVICES WITH EXHIBITS U
B.1.4.7. Prepare a Traffic Memo summarizing the findings of the
traffic study and warrant analysis, including
recommendations for turn lane storage lengths and
signalization needs.
13.1.4.8. Submit Traffic Memo prior to Conceptual Plans (30 %) for
inclusion of recommendations into Conceptual Plans.
B.1.5. Prepare Conceptual Plans (30 %) for the proposed roadway, including
the following items and tasks:
B.1.5.1. Prepare Conceptual roadway design for the PROJECT
including 96111 Street North and the 145th East Avenue
intersection. The design speed shall be 45 miles per hour
(mph) unless site conditions require a reduction to 35 mph.
The posted speed limit will be 35 mph. Prepare Conceptual
Plans and associated opinions of probable cost for the
recommended improvements.
B.1.5.1.1. The roadway will include additional width as
required for future bike lanes in each direction on the
Western, Northern, and Southern legs of the
intersection. There is no plan to extend the bicycle
infrastructure east of the intersection. Alternatives for
how to transition the bike lanes at the intersection will
be provided for the City to review, transitions may
occur east of the intersection.
B.1.5.1.2. The roadways (96th St. N. and 145th E. Ave.) will
include 5 -foot sidewalk on both sides of the road
within the limits of the ultimate roadway section.
However, the sidewalk will be 8 -foot in width on the
south side of 96th Street North (West of 145th E. Ave.)
and along the western side of 145111 E. Avenue (both
north and south of 96th St. N.).
B.1.5.2. Conduct Hydraulic Model of one (1) RCB culvert crossing.
B.1.5.2.1. Develop discharges for one (1) culvert crossing
located west of the intersection within the project
limits. Flows will be developed using the Rational
Method or Stream Stats software to determine the
existing watershed and fully- urbanized watershed
condition discharges for the 10 -, 25- ,100 -, and 500 -
year storms.
B.1.5.2.2. Develop a hydraulic model for proposed culvert
with the proposed roadway improvements in place.
Proposed roadway elevations for the 30% plan set
SERVICES WITH EXHIBITS G9
will be used to determine culvert sizes to seek a
culvert size that will not cause overtopping of the
roadway for the 100 -year storm or cause more than
a one -foot rise in the upstream 100 -year water
surface elevations. The Culvert is anticipated to
remain a roadway class structure and will utilize
ODOT standard sizes/ drawings. The roadway
widening is anticipated to impact the spillway of the
existing pond, potentially requiring rerouting the
outfall channel of the pond.
B.1.5.2.3. A Memo summarizing the findings is not included.
13.1.5.3. Prepare conceptual roadway drainage design for the
PROJECT. Drainage design may include both enclosed
stormwater sewer systems and some open ditches.
13.1.5.4. Detailed Waterline design for Rogers County Rural Water
District #3 (RCRWD #3) and City of Owasso will not be
included in Conceptual Plans, however, a cost for the
anticipated waterline relocations will be estimated to be used
in the Opinion of Probable Cost.
13.1.5.5. City owned Sanitary Sewer relocations are not anticipated for
the PROJECT.
B.1.5.6. Detailed Signal design will not be included in Conceptual
Plans, however, a cost for signals will be estimated to be used
in the Opinion of Probable Cost.
13.1.6. Submit ten (10) copies of the Conceptual Plans (30 %) for CITY review
13.1.7. Prepare Conceptual (30 %) Opinion of Probable Cost
13.1.8. Attend a 30% Conceptual Design Review Meeting with CITY
B.1.9. Address CITY and ODOT comments and finalize Conceptual Plans
and Traffic Memo
B.2. PRELIMINARY DESIGN PHASE (65 %)
13.2.1. Prepare Right -of -Way Plans (65 %) for the proposed roadway,
including the following items and tasks:
13.2.1.1. Prepare preliminary roadway design for the PROJECT.
B.2.1.2. Review and update proposed culvert sizes for roadway
elevations and widths.
B.2.1.3. Prepare preliminary drainage design for the PROJECT.
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS G10
13.2.1.4. Prepare preliminary traffic signal design for the PROJECT.
13.2.1.4.1. Detailed lighting plans are not included in the
PROJECT, lighting is anticipated to be luminaries on
the proposed traffic signal poles.
B.2.1.5. Prepare preliminary RCRWD #3 and CITY waterline
relocation design for the PROJECT. The preliminary design
will include plan and profile sheets for approximately 1,800 LF
of 12" City of Owasso waterline relocation, and approximately
500 LF of 8" RCRWD #3 waterline relocation. Preliminary
Plans will not include technical specifications.
B.2.1.6. A CITY sanitary sewer force main exists in the project location.
It is anticipated to remain in place as -is and its relocation is not
included in this AGREEMENT.
13.2.1.7. Provide preliminary traffic/ pedestrian signal design at the 96th
Street North and 145th East Avenue intersection. Signals will
meet current CITY standards.
13.2.1.8. Submit ten (10) copies of the Preliminary Plans (65 %) for CITY
review.
13.2.1.9. Prepare Preliminary (65 %) Opinion of Probable Cost
13.2.1.10. Provide a 65% Plan set to each utility located within
the limits of the PROJECT
13.2.1.11. Attend a Preliminary Plans Review Meeting with CITY
13.2.1.12. Prepare Right -of -Way acquisition documents for the
necessary parcels on the PROJECT up to fifteen (15) parcels.
Provide field staking one time for each parcel to be acquired,
up to fifteen (15) parcels. Staking must be made by up to two
(2) site trips. If additional documents, property reports,
staking, or staking trips are required beyond the amount
included here, it will be provided as an AMENDMENT to this
AGREEMENT.
13.2.2. Prepare exhibits for and assist with up to one (1) Public Meeting
13.2.3. Utility Coordination
B.2.3.1. Provide private utility companies copies of the 65% Plans.
13.2.3.2. Establish anticipated relocation corridors for relocations.
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS G71
B.2.3.3. Hold Utility Relocation Coordination Meetings for each utility
company to identify corridors, discuss relocations, and
identify any concerns with the PROJECT.
B.3. FINAL DESIGN PHASE & CONSTRUCTION DOCUMENTS (90% /100 %)
B.3.1. Prepare Final Design (90 %) and Construction Documents (PS &E,
100 %) for the proposed roadway, including the following items and
tasks:
B.3.1.1. Prepare Final roadway design for the PROJECT.
B.3.1.2. Review and update proposed culvert size as necessary for
roadway elevations and widths based on Final Design Phase
and Construction Documents.
B.3.1.3. Prepare final drainage design for the PROJECT.
B.3.1.4. Prepare final traffic signal design for the PROJECT.
B.3.1.5. Prepare final RCRWD #3 and City of Owasso waterline
relocation design for the PROJECT. The final design will
include plan and profile sheets for approximately 1,800 LF of
12" City of Owasso waterline relocation, and approximately
500 LF of 8" RCRWD #3 waterline relocation.
B.3.1.6. A CITY sanitary sewer force main exists in the project location.
It is anticipated to remain in place as -is and its relocation is not
included in this AGREEMENT.
B.3.1.7. Impacts to jurisdictional waters are anticipated to be less than
0.10 acres, and therefore a 404 permit is not anticipated for the
PROJECT. Environmental investigations and 404 permitting
are not included in this AGREEMENT. However, ENGINEER
shall coordinate with and get confirmation from the United
States Army Corps of Engineers (USAGE) that a 404 permit is
not required.
B.3.2. Submit ten (10) copies of the Final Plans (90 %) for CITY review
B.3.3. Prepare Final (90 %) Opinion of Probable Cost
B.3.4. Provide a 90% Plan set to each utility located within the limits of the
PROJECT.
B.3.5. Attend a 90% Review Meeting with CITY
B.3.6. Finalize Construction Documents based on CITY comments
C-12
B.3.7. Update ENGINEER's Opinion of Probable Cost to reflect final
construction documents
B.3.8. Submit five (5) copies of the Construction Documents for CITY use.
B.3.9. Utility Coordination
B.3.9.1. Provide private utility companies copies of the 90% Plans.
B.3.9.2. Prepare Utility Plans for City's use showing proposed
relocations in color.
B.4. COORDINATION AND PERMITS
B.4.1. ENGINEER will furnish final plans and specifications to the City for
submittal to the Oklahoma Department of Environmental Quality
(ODEQ). The submittal to ODEQ will include the applications for the
Permit to Construct for the proposed improvements. It is anticipated
there will be one ODEQ permit for this project (City water). Permit
fees will be paid by the Owner.
B.4.2. A 404 permit is not anticipated for the PROJECT, and will be added
by AMENDMENT to this AGREEMENT if needed. ENGINEER will
coordinate with USACE to confirm that a permit is not required.
B.4.3. A CLOMR and LOMR are not anticipated for this PROJECT.
B.4.4. Coordinate with privately owned utilities for said companies to
prepare relocation plans if required. Engineer shall establish
relocation corridors for private utility companies. Engineer shall
provide plans and information as needed to companies to assist in
their plan preparation. ENGINEER will review relocation plans for
compliance with the PROJECT design. Field verification of relocations
is not part of this AGREEMENT. A written letter verifying no impact
will be required from utility companies within the PROJECT that do
not require relocation.
B.5. BIDDING PHASE SERVICES
B.5.1. Attend Pre -Bid Conference
B.5.2. Answer Contractor questions during bidding period
B.5.3. Prepare addenda to Contract Documents
B.5.4. Prepare Bid Tab
B.5.5. Prepare Letter of Award Recommendation
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS G13
B.5.6. The ENGINEER will provide Plans and Specifications for the
Contractors use during the bidding phase. The CITY will handle the
pickup of contract documents by the Contractors.
B.6. CONSTRUCTION PHASE SERVICES
B.6.1. Attend Pre -Work Conference between CITY and Contractor
B.6.2. Attend Pre -Work Public Meeting
B.6.3. Provide Contractor up to five copies of Conformed Plans
B.6.4. Answer Requests for Information
13.6.5. Review project material submittals for compliance with the
specifications
B.6.6. Visit site as requested to address issues encountered
13.6.7. Assist the CITY in Change Order preparation
B.6.8. Attend Substantial Completion meeting and Assist in creating a
punch list
13.6.9. Attend Final Inspection
B.6.10. Prepare Record Drawings for CITY based on Contractor and CITY
notes. Drawings provided to CITY will include one paper set, one
PDF copy, and electronic files in AutoCAD format.
B.6.11. Construction Observation/ inspection is not included in the
AGREEMENT
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS G-14
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
EAST 96TH STREET NORTH & 145TH EAST AVENUE INTERSECTION IMPROVEMENTS
Responsibilities of the City
Attachment C
RESPONSIBILITIES OF THE CITY. The CITY agrees:
C.1 Reports, Records, etc: To furnish, as required by the work, and not at the expense of
the ENGINEER:
C.1.1 Records, reports, studies, plans, drawings, and other data available in the
files of the CITY that may be useful in the work involved under this
AGREEMENT
C.1.2 Standard construction drawings and standard specifications
C.1.3 Complete topographic and boundary survey (in Oklahoma State Plane
Coordinates), inclusive of a triangulated 3D surface to be used during the design
phase.
C.1.4 ENGINEER will reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by CITY.
C.2 Access: Provide access to public and private property when required in
performance of ENGINEER's services.
C.3 Staff Assistance: Designate the City Engineer (or another individual designated in
writing) to act as its representative in respect to the work to be performed under this
AGREEMENT, and such person shall have complete authority to transmit
instructions, receive information, interpret and define CITY'S policies and decisions
with respect to materials, equipment, elements and systems pertinent to the services
covered by this AGREEMENT.
C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing
CITY owned utilities and in expediting their relocation as described in
Attachment B. Further, CITY will furnish assistance as required in obtaining
locations of other utilities, including excavations to determine depth.
C.3.2 Furnish legal assistance as required in the preparation of bidding,
construction and other supporting documents.
CA Review: Examine all studies, reports, sketches, estimates, specifications, drawings,
proposals and other documents presented by ENGINEER and render in writing
decisions pertaining thereto within a reasonable time so as not to delay the services
of ENGINEER.
AGREEMENT FOR ENGINEERING SERVICES WITH EXHIBITS C-15
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
EAST 96TH STREET NORTH & 145TH EAST AVENUE INTERSECTION IMPROVEMENTS
Compensation
Attachment D
COMPENSATION. The CITY agrees to pay, as compensation for services set forth in
Attachment B, the following fees, payable monthly as the work progresses; and within 30
calendar days of receipt of invoice. ENGINEER shall submit monthly invoices based upon
actual hours or work, invoiced according the Rate Schedule provided in ATTACHMENT E,
completed at the time of billing. Invoices shall be accompanied by such documentation as
the CITY may require in substantiation of the amount billed.
D.1 Total Compensation
For the work under this project the total maximum billing including direct costs and
subconsultant services shall be Two Hundred and Twenty Thousand and Five
Hundred Dollars ($220,500.001 as shown in ATTACHMENT E, which amount shall
not be exceeded without further written authorization by CITY.
D.2 Subconsultants and Other Professional Associates: Services of subcontractors and
other professional consultants shall be compensated for at actual cost. Use of sub -
consultants must be authorized in advance by CITY.
D.3 Other Direct Costs
D.3.1 Travel and subsistence shall be compensated for at actual cost. Local travel
by personal or firm automobile shall be compensated for at the rate currently
allowed by the IRS.
D.3.2 Printing expenses shall be compensated for as shown in ATTACHMENT E.
D.3.3 Any other direct costs shall be compensated for at actual when authorized in
advance by CITY.
DA Additional Services: Unless otherwise provided for in any accepted and authorized
proposal for additional services, such services shall be compensated for on the same
basis as provided for in Attachment D.
D.5 Terminated Services: If this AGREEMENT is terminated, ENGINEER shall be paid
for services performed to the effective date of termination.
D.6 Conditions of Payment
D.6.1 Progress payments shall be made in proportion to services rendered and
expenses incurred as indicated within this AGREEMENT and shall be due
and owing within thirty days of ENGINEER'S submittal of his progress
payment invoices.
16
D.6.2 If CITY fails to make payments due ENGINEER within sixty days of the
submittal of any progress payment invoice, ENGINEER may, after giving
fifteen days written notice to CITY, suspend services under this
AGREEMENT.
D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are
delayed or suspended for more than ninety days for reasons beyond
ENGINEER'S control, ENGINEER may, after giving fifteen days written
notice to CITY, request renegotiation of compensation.
17
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
EAST 96TH STREET NORTH & 145TH EAST AVENUE INTERSECTION IMPROVEMENTS
Fee Summary
Attachment E
18
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
EAST 96TH STREET NORTH & 145TH EAST AVENUE INTERSECTION IMPROVEMENTS
Schedule
Attachment F
F. SCHEDULE. The schedule for general engineering services for the PROJECT is
provided as follows:
F.1. Notice to Proceed:
F.2. Substantial Completion:
19
Attachment E
City of Owasso
96th St. N. and 145th E. Ave. Widening
FEE SUMMARY
Title I Service
Estimated Fees
Conceptual Design
$ 62,750.00
Conceptual Roadway Design
$ 46, 300.00
Conceptual Roadway Design
$18,350.00
Survey
$19,500.00
Geotechnical
$8,450.00
Traffic Study
$ 16,450.00
Traffic Engineering
$15,425.00
Data Collection
$1,025.00
Preliminary Design
$ 80,850.00
Preliminary Roadway Design
$ 39, 500.00
Preliminary Waterline Design
$ 26, 950.00
Preliminary Signal Design
$ 14,400.00
Final Design
$ 61,300.00
Final Roadway Design
$ 28,750.00
Final Waterline Design
$ 26,950.00
Final Signal Design
$ 5,600.00
Bidding Services
$ 3,300.00
Subtotal for Title I Service
$ 208,200.00
Title 11 Service
Estimated Fees
Construction Phase Services
$ 12,300.00
Subtotal for Title II Service
$ 12,300.00
Total All Services
$ 220,500.00
LA2021\21T27060 - Owasso 96th and 145th Intersection Imps \Contracts\Client \Drak \Exhibit B -Garver Fee Spreadsheet -
Lump Sum or Hourly
Attachment E
City of Owasso
96th St. N. and 145th E. Ave. Widening
CONCEPTUAL ROADWAY DESIGN
WORK TASK DESCRIPTION
E -6
E-4
E -3
E -1
T -2
X -1
C -3
$275.00
$182.00
$170.00
$105.00
$90.00
$62.00
$158.00
hr
1. Project Management
Administration and Coordination
6
1
Quality Control Review
1
2
2
Submittals to Client
1
Subtotal - Project Management
1
9
0
2
0
1
0
2. Civil Engineering
Roadway GeomeMcs and layout
1
14
Drainage Analysis/Improvements
2
25
12
Review Survey and Surface
1
2
Prepare Survey for Plans
1
4
Conceptual Plans
Title Sheet
1
1
2
Typical Sections
1 1
6
3
Geometric Layout Sheets
1
2
3
Drainage Map
1
4
2
Plan and Profile Sheets
2
8
20
Utility Coordination
2
Meetings /Coordination with City
2
Conceptual Quantities
1
4
Opinion of Probable Construction Cost
1
2
Subtotal - Civil Engineering
0 1
16
25
56
34
0
0
Hours
25 25 58 34
0
Salary Costs $275.00 $4,550.00 $4,250.00 $6,090.00 $3,060.00 $62.00 $0.00
$18,287.00
Document Printing /Reproduction/Assembly
$63.00
Postage /Freight/Courier
$0.00
Office Supplies/Equipment
$0.00
Communications
$0.00
Survey Supplies
$0.00
Aerial Photography
$0.00
GPS Equipment
$0.00
Computer Modeling /Software Use
$0.00
Traffic Counting Equipment
$0.00
Locator/Tracer/Thermal Imager Equipment
$0.00
Travel Costs
$0.00
SUBTOTAL - DIRECT NON- LABOR EXPENSES: $63.00
SUBTOTAL: $18,350.00
SUBCONSULTANTS FEE: $27,950.00
Geotechnical Investigation $8,450.00
Survey $19,500.00
TOTAL FEE: $46,300.00
Attachment E
City of Owasso
96th St. N. and 145th E. Ave. Widening
TRAFFIC STUDY
WORK TASK DESCRIPTION
E -6
E -5
E -2
-Select
Category -
- Select
Category -
- Select
Category -
- Select
Category -
$275.00
$225.00
$132.00
$0.00
$0.00
$0.00
$0.00
hr
1. Traffic Study
Travel
16
Site VisittField Observations
6
Compile Traffic Data
1
12
Assess Historical Crash Data
1
12
2041 Volume Projections
1
12
Signal Warrant Analysis
1
6
Operational Analysis
1
6
Geometric Analysis based on synchro)
1
8
Summary Report
1
8
Coordination
1
1
QC Review
2
4
Subtotal - Traffic Study
3
12
86
0
Hours
3 12 86 0 0 0 0
Salary Costs $825.00 $2,700.00 $11,352.00 $0.00 $0.00 $0.00 $0.00
SUBTOTAL - SALARIES: $14,877.00
Document Printing /Reproduction /Assembly
$48.00
Postage /FreightlCourier
$0.00
Office Supplies /Equipment
$0.00
Communications
$0.00
Survey Supplies
$0.00
Aerial Photography
$0.00
GPS Equipment
$0.00
Computer Modeling /Software Use
$0.00
Traffic Counting Equipment
$0.00
Locator/Tracer/Thermal Imager Equipment
$0.00
Travel Costs
$500.00
SUBTOTAL - DIRECT NON- LABOR EXPENSES:
$548.00
SUBTOTAL:
SUBCONSULTANTS FEE:
$15,425.00
$1,025.00
TOTAL FEE:
$16,450.00
Attachment E
City of Owasso
96th St. N. and 145th E. Ave. Widening
PRELIMINARY ROADWAY DESIGN
WORK TASK DESCRIPTION
E-6
E4
E -3
E -1
T -2
X -1
C -3
$275.00
$182.00
$170.00
$105.00
$90.00
$62.00
$158.00
hr
1. Project Management
Administration and Coordination
6
1
Quality Control Review
4
4
2
Submittals to Client
2
Subtotal - Project Management
0
12
0
4
0
1
2
2. Civil Engineering
Horizontal Geomelrics
1
Vertical Geometrics
1
2
Driveway and Entrances
1
4
Cross Sections
1
4
4
Drainage Analysis/improvements
1
10
20
NEPA Footprint, Checklist and Coordination
2
4
2
Preliminary Plans
Title Sheet
1
1
Typical Sections
1
2
2
Pay Quantities/Notes and Summary Tables
1
4
1
Geometric Data
1
1
Drainage Map
1
4
2
Plan and Profiles
1
12
32
Storm Sewer Profiles
1
4
4
RCB Layout
1
4
2
SWPPP
1
2
1
Erosion Control Sheets
4
8
Cross Sections
1
16
8
Sequence of Construction/Traffic Control
1
4
4
Meetings with City
4
Utility Coordination
4
4
2
Preliminary Quantities
1
8
Opinion of Probable Construction Cost
1
2
Review ROW Documents from Surveyor
1
2
Public Meeting
2
2
2
Subtotal - Civil Engineering
0
28
10
111
76
0
0
3. Structural Engineering
N/A
IF Subtotal - Structural Engineering
0
Hours
40 10 115 76
Salary Costs $0.00 $7,280.00 $1,700.00 $12,075.00 $6,840.00 $62.00 $316.00
SUBTOTAL - SALARIES: $28,273.00
DIRECT NON -LABOR EXPENSES
Document Printing /Reproduction /Assembly
$127.00
Postage/Freight/Courier
$0.00
Office Supplies /Equipment
$0.00
Communications
$0.00
Survey Supplies
$0.00
Aerial Photography
$0.00
GPS Equipment
$0.00
Computer Modeling /Software Use
$0.00
Traffic Counting Equipment
$0.00
Locatorll"racer/Thermal Imager Equipment
$0.00
Travel Costs
$0.00
SUBTOTAL - DIRECT NON- LABOR EXPENSES:
$127.00
SUBTOTAL:
$28,400.00
SUBCONSULTANTS FEE:
$11,100.00
ROW Documents
$10,500.00
ROW Staking
$600.00
TOTAL FEE: $39,500.00
Attachment E
City of Owasso
96th St. N. and 145th E. Ave. Widening
PRELIMINARY WATERLINE DESIGN
WORK TASK DESCRIPTION
E-6
E-1
E -3
E -2
E -1
T -2
X -1
$275.00
$182.00
$170.00
$132.00
$105.00
$90.00
$62.00
hr
1. Project Management
$0.00
Administration and Coordination
4
Quality Control Review
2
4
4
Submittals to Client
2
2
Subtotal - Project Management
2
0
10
0
0
6
0
2. Civil Engineering
Horizontal Alignments
12
4
Vertical Alignments
12
4
Identify Valves, Fittings, Bends, Etc.
12
4
Preliminary Plans
12" Waterline Plan & Profile Sheets
32
48
Misc. Details
4
4
Pay Items and Notes
12
Preliminary Quantities
8
Opinion of Probable Construction Cost
4
Review Meeting
4
Coordinate with RCRWD#3
8
Subtotal - Civil Engineering
0
0
108
0
0
64
0
Hours 2 0 118 0 0 70 0
Salary Costs $550.00 $0.00 $20,060.00 $0.00 $0.00 $6,300.00 $0.00
SUBTOTAL - SALARIES: $26,910.00
DIRECT NON -LABOR EXPENSES
Document Printing /Reproduction /Assembly
$40.00
Postage/Freight[Courier
$0.00
Office Supplies /Equipment
$0.00
Communications
$0.00
Survey Supplies
$0.00
Aerial Photography
$0.00
GPS Equipment
$0.00
Computer Modeling /Software Use
$0.00
Traffic Counting Equipment
$0.00
Locator/Tracer/Thermal Imager Equipment
$0.00
Travel Costs
$0.00
SUBTOTAL - DIRECT NON- LABOR EXPENSES: $40.00
SUBTOTAL:
$26,950.00
SUBCONSULTANTS FEE: $0.00
TOTAL FEE: $26,950.00
Attachment E
City of Owasso
96th St. N. and 145th E. Ave. Widening
PRELIMINARY SIGNAL DESIGN
WORK TASK DESCRIPTION
E -6
E -3
E -2
-Select
Category -
- Select
Category -
- Select
Category -
- Select
Category -
$275.00
$155.00
$132.00
$0.00
$0.00
$0.00
$0.00
hr
1. Preliminary Signal Design
ADA Ramp Details
4
16
Signalization Plans
16
40
Technical Provisions
4
8
Quantities and Opinion of Probable Cost
4
6
QC Review
2
Subtotal - Preliminary Signal Design
2
28
72
0 1
Hours
2 28 72 0 0 0 0
Salary Costs $550.00 $4,340.00 $9,504.00 $0.00 $0.00 $0.00 $0.00
SUBTOTAL - SALARIES:
DIRECT NON -LABOR EXPENSES
Document Printing /Reproduction /Assembly
$6.00
Postage /Freight/Courier
$0.00
Office Supplies/Equipment
$0.00
Communications
$0.00
Survey Supplies
$0.00
Aerial Photography
$0.00
OPS Equipment
$0.00
Computer Modeling /Software Use
$0.00
Traffic Counting Equipment
$0.00
Locatorfrracerffhemial Imager Equipment
$0.00
Travel Costs
$0.00
$14,394.00
SUBTOTAL - DIRECT NON- LABOR EXPENSES:
$6.00
SUBTOTAL:
5UBCONSULTANTS FEE:
$14,400.00
50.00
TOTAL FEE: $14,400.00
Attachment E
City of Owasso
96th St. N. and 145th E. Ave. Widening
FINAL ROADWAY DESIGN
WORK TASK DESCRIPTION
E-6
E4
E-3
E -1
T -2
X -1
CJ
$275.00
$182.00
$170.00
$105.00
$90.00
$62.00
$158.00
hr
1. Project Management
$0.00
SUBTOTAL - DIRECT NOWLABOR EXPENSES:
$280.00
Administration and Coordination
6
1
Duality Control Review
4
4
2
Submittals to Client
2
Subtotal - Project Management
0
12
0
4
0
1
2
2. Civil Engineering
Driveway and Entrances
1
4
Drainage Analysis/Improvements
1
12
Final Plans
Title Sheet
1
1
Typical Sections
1
2
1
Pay QuantitiesrNotes and Summary Tables
1
4
4
Geometic0ata
1
1
Drainage Map
1
2
2
Plan and Profiles
2
8
16
Stem Sewer Profiles
1
4
4
RCB Layout
1
4
1 2
Intersection Details/Grading Plans
1
6
2
SWPPP
2
1
Erosion Control Sheets
2
2
Crass Sections
1
12
8
Signing and Striping Plans
1
4
2
Joint Layout Plans
1
2
2
Sequence of Cohsbuolion/ raf c, Control
2
16
12
Misc. Details
2
4
4
Meetings with City
4
Utility Coordination
8
8
8
USACE Coordination
4
2 1
2
Final Quantities
1
4
Opinion of Probable Construction Cost
1
2
Prepare PS&E Documents
2
2
2
Speoifications /Contract Documents
2
2
Subtotal• Civil Engineering
0
39
0
110
76
0
0
3. Structural Engineering
N/A
Subtotal - Structural Engineering
11
Hours
51 0 114 76
Salary Costs $0.00 $9,282.00 $0.00 $11,970.00 $6,840.00 $62.00 $316.00
SUBTOTAL - SALARIES: $28,470.00
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction /Assembly
$280.00
Postage /Freight/Couner
$0.00
Office SupplleslEquipment
$0.00
Communications
$0.00
Survey Supplies
$0.00
Aerial Photography
$0.00
GPS Equipment
$0.00
Computer ModelinglSoftware Use
$0.00
Traffic Counting Equipment
$0.00
Locator ?racerahermal Imager Equipment
$0.00
Travel Costs
$0.00
SUBTOTAL - DIRECT NOWLABOR EXPENSES:
$280.00
SUBTOTAL: $28,750.00
SUBCONSULTANTS FEE: $D.00
TOTAL FEE: $28,760.00
Attachment E
City of Owasso
96th St. N. and 145th E. Ave. Widening
FINAL WATERLINE DESIGN
WORK TASK DESCRIPTION
E -6
E -4
E -3
E -2
E -1
T -2
X -1
$275.00
$182.00
$170.00
$132.00
$105.00
$90.00
$62.00
hr
1. Project Management
50.00
Administration and Coordination
4
Quality Control Review
2
4
4
Submittals to Client
2
1
Subtotal - Project Management
2
2. Civil Engineering
Horizontal Alignments
8
4
Vertical Alignments
8
4
Identify Valves, Fittings, Bends, Etc.
8
4
Final Plans
12" Waterline Plan & Profile Sheets
18
24
Misc. Details
8
8
Pay Items and Notes
8
2
Final Quantities
12
Opinion of Probable Construction Cost
4
Review Meeting
4
Coordinate with RCRWD #3
4
Coordination with Utility Companies
4
Coordination and Meetings with Owner
4
Spea cationsfContract Documents
10
ODEQ Permitting for City
16
4
ODEQ Permitting for RCRWD#3
0
0
Subtotal - Civil Engineering
0
0 1
116 1
0 1
0 1
50
0
Hours
2 0 126 0 0 55 0
Salary Costs $550.00 $0.00 $21,420.00 $0,00 $0.00 $4,950.00 $0.00
SUBTOTAL - SALARIES: $26,920.00
DIRECT NON -LABOR EXPENSES
$30.00
Document Printing /Reproduction/Assembly
$30.00
Postage /Freight/Courier
$0.00
Office Supplies/Equipment
$0.00
Communications
$0.00
Survey Supplies
$0.00
Aerial Photography
$0.00
GPS Equipment
$0.00
Computer Modeling /Software Use
$0.00
Traffic Counting Equipment
$0.00
Locatorfrracer/Thermal Imager Equipment
$0.00
Travel Costs
50.00
SUBTOTAL - DIRECT NON- LABOR EXPENSES:
$30.00
SUBTOTAL:
SUBCONSULTANTS FEE:
$26,950.00
$0.00
TOTAL FEE:
$26,950.00
Attachment E
City of Owasso
96th St. N. and 145th E. Ave. Widening
FINAL SIGNAL DESIGN
WORK TASK DESCRIPTION
E-6
E -3
E -1
-Select
Category -
- Select
Category -
- Select
Category -
- Select
Category -
$275.00
$155.00
$105.00
$0.00
$0.00
$0.00
$0.00
hr
1. Preliminary Signal Design
$0.00
Address Preliminary Comments
4
20
Update Quantities and OPC
4
8
Finalize Plans
4
2
QC Review
2
Subtotal - Preliminary Signal Design
2
12
30
Hours
2 12 30 0 0 0 0
Salary Costs $550.00 $1,860.00 $3,150.00 $0.00 $0.00 $0.00 $0.00
SUBTOTAL -SALARIES: $5,560.00
DIRECT NON -LABOR EXPENSES
$40.00
Document Printing /Reproduction /Assembly
$40.00
Postage /Freight/Courier
$0.00
Office Supplies /Equipment
$0.00
Communications
$0.00
Survey Supplies
$0.00
Aerial Photography
$0.00
GPS Equipment
$0.00
Computer Modeling /Software Use
$0.00
Traffic Counting Equipment
$0.00
Locator/Tracer/Thermal Imager Equipment
$0.00
Travel Costs
$0.00
SUBTOTAL - DIRECT NON- LABOR EXPENSES:
$40.00
SUBTOTAL:
SUBCONSULTANTS FEE:
$5,600.00
$0.00
TOTAL FEE:
$5,600.00
Attachment E
City of Owasso
96th St. N. and 145th E. Ave. Widening
BIDDING SERVICES
WORK TASK DESCRIPTION
E-6
E-4
E -3
E -1
T -2
X -1
C -3
$275.00
$182.00
$170.00
$105.00
$90.00
$62.00
$158.00
hr
hr
hr
hr
hr
hr
hr
1. Project Management
Administration and Coordination
Quality Control Review
Submittals to Client
Subtotal - Project Management
0
0
0
0
0
0
0
2. Civil Engineering
Dispense plans and specs to prospective bidders
Addendums /Inquiries
4
4
4
Pre -Bid Meeting
2
Bid Opening
2
2
Prepare bid tabulation
2
Evaluate bids and recommend award
2
Subtotal - Civil Engineering
0
12
0
6
4
0
0
3. Structural Engineering
Addendums
Subtotal - Structural Engineering
0
0
0
0
0
0
0
Hours 0 12 0 6 4 0 0
Salary Costs $0.00 $2,184.00 $0.00 $630.00 $360.00 $0.00 $0.00
SUBTOTAL - SALARIES: $3,174.00
Document Printing /Reproduction /Assembly
$126.00
Postage /Freight/Courier
$0.00
Office Supplies /Equipment
$0.00
Communications
$0.00
Survey Supplies
$0.00
Aerial Photography
$0.00
GPS Equipment
$0.00
Computer Modeling /Software Use
$0.00
Traffic Counting Equipment
$0.00
Locator/Tracer7Thermal Imager Equipment
$0.00
Travel Costs
$0.00
SUBTOTAL - DIRECT NON- LABOR EXPENSES: $126.00
SUBTOTAL:
$3,300.00
SUBCONSULTANTS FEE: $0.00
TOTAL FEE: $3,300.00
Attachment E
City of Owasso
96th St. N. and 145th E. Ave. Widening
CONSTRUCTION PHASE SERVICES
WORK TASK DESCRIPTION
E-6
E4
E -3
E -1
T -2
X -1
C -3
$275.00
$182.00
$170.00
$105.00
$90.00
$62.00
$158.00
hr
hr
hr
hr
hr
hr
hr
1. Project Management
Administration and Coordination
Quality Control Review
Submittals to Client
Subtotal - Project Management
0
0
0
0
0
0
0
2. Civil Engineering
Preconstruction Meeting
4
3
Preconstruction Public Meeting
3
3
Shop Drawings/Material Submittals
10
10
4
Record Drawings
2
2
12
On -Site Meetings
6
6
Prepare Change Orders
6
4
2
1
Final Project Inspection and Punchlist
4
4
1
Subtotal - Civil Engineering
0
35
10
26
14
2
0
3. Structural Engineering
Response to Inquiries
Shop Drawings
Subtotal - Structural Engineering
0
0
0
0
0
0
0
Hours 0 35 10 26 14 2 0
Salary Costs $0.00 $6,370.00 $1,700.00 $2,730.00 $1,260.00 $124.00 $0.00
SUBTOTAL - SALARIES: $12,184.00
DIRECT NON -LABOR EXPENSES
Document Printing /Reproduction /Assembly
$116.00
Postage /Freight/Courier
$0.00
Office Supplies /Equipment
$0.00
Communications
$0.00
Survey Supplies
$0.00
Aerial Photography
$0.00
GPS Equipment
$0.00
Computer Modeling /Software Use
$0.00
Traffic Counting Equipment
$0.00
Locator/rracedrhermal Imager Equipment
$0.00
Travel Costs
$0.00
SUBTOTAL - DIRECT NON- LABOR EXPENSES: $116.00
SUBTOTAL:
$12,300.00
SUBCONSULTANTS FEE: $0.00
TOTAL FEE: $12,300.00
ATTACHMENT F - PROJECT SCHEDULE
ID
Task Name
Duration
Start I
Finish
Nov Dec Jan
Feb Mar Apr Ma Jun Jui Au Se
1
Notice to Proceed 1 day.
Design Phase 295 days.
30% Plans & Concept Design Report 109 days
Survey -'� 45 days
Geotechnical Investigation and Report 45 days
Traffic Counts - - - 14 days-
Traffic Analysis 50 days
Submit Traffic Memo - - -- _ - 1 day
30% Plan Design 50 days
Submit 300/6 Plans & Cost Estimate 1 day
City Plan Review 14 days
30% Plan Conceptual Design Review 1 day
Meeting
- Right -of- Way -Plans 194 days
- Right -of -Way Plan Design 75 days
Submit Right -of -Way Plans 1 day
City Plan Review 14 days
Right -of -Way Review Meeting -- 1 day
Right -of-Way Documents 14 days
Submit Final Right -of -Way Plans and 1 day
Documents
90% Plans - - 61 days.
90% Plan Design - - 45 days
Submit 90% Plans 1 day
City Plan Review 14 days
90% Plan Review Meeting 1 day
Final Plans 21 days
Final Plans - - 21 days
Submit Final Plans & Bid Documents 1 day
Tue 11/9/21
Tue 1119/21
Tue 1119121
Tue 1119121
Tue 1119/21
Tue 11/9/21
Tue 11/1621
Wed 1/5122.
Fri 1224121
Fri 2/11122
Fri 2111122!
Fri 2125122
Sat 2126122
Sat 2126122
Wed 5111122
Thu 5112122
5125/22
Thu 5/26122
Thu 619122
Fri 6110122
Fri 6110/22
Man 7/25/22
Tue 7/26/22
Tue 8/9122
Wed 8110122
Wed 6/10122
Tue 81301221,
Tue 11/921
Tue 8130122
Fri 2125122
Thu 12123/21
Thu 12123121
Mon 11/22121
Tue 1/4122
Wed 11522
Fri 2111122
Fri 2111122
Thu 2/24122
Fri 2125122
Thu 619122
Wed 5111/22
Wed 5111122
Wed 5125/22
Wed 512522
Wed 6/8/22
Thu 619/22
Tue 819122
Sun 7/24122
Mon 7125/22
- Mon 8/8122
Tue 819122
Tue 6130122
Tue 813022
Tue 6130122
—
ammm
I
f
I
2
3
4
5
5
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
City of Owasso
96th and 145th Intersection
Task
Split
Milestone
Summary
Project Summary
External Tasks
External MileTask
Inactive Task
Inactive Milestone
Inactive Summary
,,,,,,,,, ,.... Manual Task
♦ Duration -only
Wmmmm"mmmm"111111 Manual Summary Rollup
r � Manual Summary
1007 ._ -7 =— Start-only
♦ Finish -only
F Progress
Split
—
[
]
b
Page 1
TO: The Honorable Mayor and City Council
FROM: Daniel Dearing, P.E., CFM
Assistant City Engineer
SUBJECT: Recommendation for Utility Relocation Agreement - East 116th Street North and
North Garnett Road Intersection Improvements
DATE: November 12, 2021
BACKGROUND:
In 2017, City Council approved Engineering Services with Guy Engineering Services, Inc., for the
intersection improvements at East 1 16th Street North and North Garnett Road. It was determined
that Washington County Rural Water District (RWD) #3 water lines were in conflict with future
roadway and drainage improvements. Included in the design contract was the design of
necessary relocations of the District's water rines. The relocations will need to occur at the time
of the construction of the roadway and drainage to ensure that the future water line is at the
appropriate grades and elevations. Due to the rights of the District and that no betterments
(improvements) were requested, the relocation of the water line falls on the City's responsibility
to fund. In order to avoid additional costs, delays and burdensome coordination between
separate contractors and contracts, staff proposes the relocations occur as a part of the
roadway construction.
Final design and bid documents for the Intersection Improvements Project were completed in
September 2021, Bids were opened on November 3, with Crossland Heavy Contractors, Inc.,
being the low bidder. The Rural Water District water line portion of their bid was in the amount of
$15,607.00.
PROPOSED AGREEMENT:
In order to formalize responsibilities, an Agreement has been drafted with Washington County
RWD #3 (see attachment) that includes the following:
The City is to complete the required improvements including field surveys, design and
plan preparation, reviews, permitting, bidding and construction. City of Owasso
estimated cost is $15,607.00;
Washington County RWD #3 water line shall be relocated upon right -of -way or easement
land obtained by the City of Owasso for that purpose;
The City of Owasso will assure compliance with all local, state, and federal laws, rules,
regulations, ordinances, orders, and required approvals applicable to it or the project.
FUNDING:
Funds are available in the Vision Recapture Fund.
RECOMMENDATION:
Staff recommends approval of the Utility Relocation Agreement with Washington County Rural
Water District #3, and authorization for the Mayor to execute the Agreement.
Utility Relocation 116 & Garnett
Page 2
ATTACHMENTS:
Site Map
Utility Relocation Agreement
UTILITY RELOCATION AGREEMENT
PROJECT: E 116th ST N & Garnett Rd Intersection Improvements
Job #: NLA
COUNTY: Tulsg Coun
THIS AGREEMENT made and entered into by and between the City of Owasso, Oklahoma (Owasso
Public Utilities Authority), hereinafter referred to as the "City" and Rural Water District No. 3,
Washington County, Oklahoma, hereinafter called the "District ".
RECITALS
WHEREAS, the City proposed to construct certain roadway and drainage system improvements in
the vicinity of the 1116 St N and Garnett Rd Intersection and such improvements will necessitate
the rearrangement and /or relocation of certain water lines and related appurtenances (i.e.,
facilities) currently owned, operated and maintained by said District within the project corridor,
and;
WHEREAS, it is understood that the scope of the relocation work is different than the facilities that
exist within the project corridor today, and [check one]:
X _ such differences do not constitute "betterments" for the District; OR
such differences constitute "betterments" for the District, and the District
shall therefore pay the fixed sum of $ of the project costs,
with City paying all remaining costs.
WHEREAS, if District's waterlines and facilities are currently situated in private easement(s), and
District will be giving up certain rights and benefits it enjoys in entering into this Agreement, and to
the extent possible, City will either purchase and pay for utility easement(s) or rights -of -ways for
the benefit of private or public utilities,; and
WHEREAS, for any portions not placed in private easement in the name of the District, City shall
designate a portion or portions of public utility easements and /or rights -of -way for use by the
District. In all circumstances the facilities shall be legally and rightfully relocated upon lands
obtained by City for the benefit of the District, all for the purpose of giving the District the same
rights it enjoys in currently held easements and /or rights of way. In all circumstances the District
shall be afforded sufficient space, same meaning an area approximately 20 feet in width above
ground, to install, construct, maintain, operate and /or replace its waterlines, appurtenances and
facilities; provider further, that all waterlines, appurtenances and facilities shall be spaced pursuant
to ODEQ rules and regulations, whether above or below ground; and
WHEREAS, the City will provide the legal documents to the District that show and describe the
easements and /or rights -of -way upon which the District's facilities will be relocated, and City
Page 1 of 8
Utility Relocation Agreement
E 116 " ST & Garnett Intersection Improvements
herein guarantees title to such easements and /or rights -of -way and agrees to indemnify, defend
and hold District harmless from any suits involving the validity, existence or the District's rights in
and to use said easements and /or rights -of -way, and;
WHEREAS, the City will be responsible for all tasks to complete the required relocation work
including but not necessarily limited to field surveys, design and plan preparation, reviews,
permitting, bidding and construction, all being subject to the review and written approval of the
District. The design and construction work will be performed in complete conformance with the
current Standards for Materials and Construction of the District (see attachment) and;
WHEREAS, the City will be responsible for all associated costs including the District's legal expenses
pertaining to the project, and expenses to have the District's own engineer review and comment on
the plans for the required relocation work, attend meetings and prepare related correspondence,
and technical guidance, and; if there is a "betterment requested by the District ", the District will
cover the prorated portion of the additional cost for engineering and plan review by the District's
Engineer.
WHEREAS, it is understood that if said project is to be financed in part from funds appropriated by
the United States by either parry, and expended under its regulations, that acceptance of work and
procedure in general are subject to Federal Laws, Rules, Regulations, Orders, and Approvals
applying to it as a Federal Project; provided, however, if the District uses federal money to pay for a
"betterment" and the "betterment" necessitates an environmental study other than what is
necessary for the underlying project, then the District shall bear the costs of the environmental
study. Otherwise, City shall pay for all other environmental study,
WHEREAS, the City will be responsible for assuring compliance with all local, state and federal laws,
rules, regulations, ordinances, orders, and required approvals applicable to it or the Project,
whether by reason of being a Federal Project or otherwise, and;
WHEREAS, the City and /or District both separately or together reserve the right to cancel this
Agreement at any time prior to the beginning of the adjustment or relocation of the facilities of the
District, and;
NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties hereto
agree as follows:
1. City will pay all costs associated with or related to the relocation of the District's waterlines,
appurtenances and facilities, including costs of easements and /or rights -of -way.
2. City will prepare, or have prepared, engineered drawings showing the present, temporary and
proposed location of the District's facilities in both plan and profile views, with reference to the
centerline of survey and /or the new and existing easement and /or right -of -way lines using
control stationing and state plain coordinates, if applicable. The plans shall delineate the details
of the work including, but not necessarily limited to, alignment geometry, pipe materials and
Page 2 of 8
Utility Relocation Agreement
E 116" ST & Garnett Intersection Improvements
pressure class, fitting types and end conditions, restraints, depth of cover and regulatory
mandated separation distances from other utilities.
3. City shall provide District two (2) sets of drawings (11x17) for every review required for the
project, whether required by the City or the District.
4. The City will comply with all applicable laws, piles, statutes, ordinances and regulations
(collectively hereinafter referred to as "laws') pertaining in any way to the project, including,
without limitation, those necessary to meet the Oklahoma Department of Environmental
Quality (ODEQ) requirements for pollution prevention, including discharges from storm water
runoff on this project, spacing between utilities, and required depth of facilities. Further, City
agrees to secure a Storm Water Permit from ODEQ, when required. City represents and agrees
that the project plans and specifications, required schedules for accomplishing the temporary
and permanent erosion control work, and the storm water pollution prevention plans contained
in the plans constitute the Storm Water Management Plan for the project City agrees to have
daily operational control of those activities, at the site, either through its third party
representative or in cooperation with ODOT's project manager, necessary to ensure compliance
with plan requirements and permit conditions. City agrees to make sure that the contractor files
any Notice of Intent (NOI), when required, for a general construction Oklahoma Pollutant
Discharge Elimination System Permit with ODEQ, which authorizes the discharge of storm
water associated with construction activity from the project site identified in this document.
Such drawings will be attached to and become a part of this agreement.
5. City and the District agree to comply fully with all funding agency requirements, if any, and as
applicable.
6. Upon completion of the plan review process, and written notice by District to City of the
District's approval of the plans, City agrees to provide the District with two (2) sets of the final
plans (11x17) for use during bidding and construction.
7. City agrees to provide the District with two (2) sets of all shop drawing submittals for the
District's water line(s) and related appurtenances and facilities, and shall not allow the
installation of any materials without prior written approval from the District The District shall
review and comment on each submittal and respond to the City of Owasso within to business
days of receiving the submittal for review.
8. City agrees to include the District in all coordination and construction progress meetings for the
water line relocation portion of the project and to provide two (2) copies of all related project
correspondence.
9. District will have at least one representative who will review and inspect the Work and
progression on the Project, said representatives to be paid for at District's sole expense. City
agrees to effectively communicate with the District's representative(s) regarding construction
Page 3 of 8
Utility Relocation Agreement
E 116`h ST & Garnett Intersection Improvements
issues and related concerns. Effective communication shall include, but not necessarily be
limited to, written documentation describing any proposed changes to the District's existing
and /or new facilities.
10. City agrees to provide for a qualified inspector, or inspectors, as the case may dictate, that will
be on site during the relocation work. If applicable, ODOT's inspector shall serve as ODOT's and
City's representative and will work with the District and its representative (s) as a liaison. The
City's inspector will be responsible for documenting all day -to -day communications with the
District during the construction work. It is agreed that the District's representative shall not
direct any field changes with the Construction Contractor that haven't been previously
approved in writing by the City and /or City's inspector.
11, City agrees to consider and act upon reasonable changes requested by the District that varies
from the approved plans and bid documents. It is anticipated that certain changes may be
required as the result of unforeseen obstacles and /or other utility or roadway changes. The
cost for changes of this nature will be paid entirely by the City. Changes that are not the result
of unforeseen obstacles and result in betterments beyond the scope depicted in the final
approved plans and bid documents shall be paid by the District and will be agreed upon in
writing before any work is performed; provided, however, if such agreement cannot be reached
between City and the District then this Agreement shall be considered null, void and
terminated.
12. The District's representatives shall have any and all reasonable access to the project site during
the installation of the District's water line(s), appurtenances and facilities during the project
roadway and /or bridge construction to protect their new and existing water lines. The District's
project representative shall have final approval of all trenching, bedding, haunching, backfilling
and final grading over the Districts water line, installation of all valves, hydrants, restraints,
pipes, meters and other appurtenances and facilities. Trenches shall remain open until the end
of the work day, so the District's representative can approve them for backfilling. Any conflicts
with the installation of the District's waterlines, appurtenances or facilities in relation to the
overall project construction shall be presented to the District and /or District's Engineer for
resolution. Safety vest and hard hat must be worn by the District representative while present
of the job site.
13. City agrees to allow the District to be present when pressure testing and disinfection of its
water lines, appurtenances and facilities, and City will provide approval to the Contractor only
after receiving written final approval from the District.
14. The City and District agrees that existing services in the City's service district currently served
by the District will be transferred over to the City after water line construction. City agrees to
assure minimum down times for the transfer of all services. The District accounts to transfer to
the City are as follows:
Page 4 of 8
Utility Relocation Agreement
E 116" ST & Garnett Intersection Improvements
a. Account #4035 Tyson Ratts (11302 E 11601 ST N)
b. Account #2354 Jeff Eshelman (11595 E 116th ST N)
c. Account #1921 Hope Chapel (10631 E 116th ST N)
d. Account #2042 Poyner Trust (11425 E 116th ST N)
e. Account 4999 Theron Martin (11508 E 116th ST N)
f. Irrigation Account #5300 Brookfield Crossing HOA (P.O. Box 1141, Owasso, OK 74055)
g. Inactive Accounts #1862 & #1863 McClure Trust (11610 E 116(h ST N)
15. City agrees to provide the District with two (2) complete sets of Record Drawings for the
Project. The Record Drawings shall be provided in both hard copy and electronic format. The
electronic format shall be on compact disk that includes design files that are directly compatible
with AutoCAD Lt 2007, or any other program approved by the District. If City fails to provide
two (2) complete sets of Record Drawings, District shall have the right to survey, pothole,
review existing records and anything necessary to draft Record Drawings, and all the expenses
associated with same shall be paid by City, subject to the terms and conditions of Paragraph 1.
16. The District shall pay no costs or expenses other than the amount set forth above, if any. Any
cost or expense which is not specifically allocated to the District, in writing, shall be paid by
City.
17. Should any future relocation be required with respect to the District's waterlines,
appurtenances or facilities, the City shall pay all the costs thereof, unless otherwise agreed to, in
writing. After relocation and upon final approval of the District, the District will assume all
operational ownership and maintenance responsibilities of the District's waterlines,
appurtenances and facilities.
18. City states that no building, structure, fence, wall or other above ground structure or
obstruction will be placed, erected, installed or permitted upon the area set aside as an
easement or right -of -way for the District (defined above as being an area approximately 20 feet
in width, above ground, and subject further to ODEQ spacing rules and regulations); provided,
however, that the installation of landscaping and /or paving may occur in said easement or
right -of -way area under the condition that the District shall not be responsible in any manner to
repair any damage to such pavement (including, without limitation, roadways, driveways and
sidewalks, whether asphalt, concrete, rock or any other material) or landscaping in relation to
the District's installation, repair, replacement, operation, maintenance or any other District
activity associated with or relating to its waterlines, appurtenances and facilities (including,
without limitation, damage caused by excavation and damage occasioned by a water leak or
waterline "blow out "). District shall bear no obligation whatsoever for any damages or
expenses associated with any such landscaping, pavement, or any other structure on, at or near
the area given the District to install, maintain, operate, repair or replace its waterlines,
appurtenances and facilities.
Page 5 of 8
Utility Relocation Agreement
E 116" ST & Garnett Intersection Improvements
19. If the District's waterlines, appurtenances or facilities are damaged through no fault of the
District, the party damaging such waterlines, appurtenances and facilities shall be responsible
for all repair costs, and for the cost of water lost at the then existing rates of the District.
20. The Recitals stated above are considered material terms of this Contract, and the parties agree
to be bound by all statements and representations made in the Recital section above, and said
Recital section shall be considered a part and parcel of the parties' bargained for exchange.
21. It is understood that this Agreement does not change the rights or obligations of the District or
the City as they exist in accordance with present State Law.
22. Benefit; Binding Effect. This Agreement shall inure to the benefit of both of the parties herein,
and to each of the parties' respective successors and assigns. Likewise, this Agreement shall be
binding on the parties hereto and their respective successors and assigns.
23. Partial Invalidity. If any part of any provision of this Agreement shall be invalid or
unenforceable under applicable law, such part shall be ineffective to the extent of such
invalidity only, without in any way affecting the remaining parts of such provision or the
remaining provisions, terms, covenants or conditions of this Agreement.
24. Laws of the State of Oklahoma Govern, Venue. This Agreement shall be governed by the laws of
the State of Oklahoma. Any action taken to enforce the provisions herein shall be filed and
maintained in Washington County, State of Oklahoma, which shall be the venue of any such
action.
25. Attorney's Fees, Costs and Expenses. In the event any action is brought to enforce, or for the
breach of, any provision of this Agreement, the prevailing party shall be entitled to recover its
costs and expenses, including attorney's fees, associated with such action.
26. Entire Agreement. This Agreement represents the entire, integrated agreement between the ity
and District, and supersedes all prior negotiations, proposals, representations, commitments,
understandings, contracts or agreements made or entered into by the parties, either written or
oral, with respect to the matters and terms covered by this Agreement. Additionally, this
Agreement may not be modified or amended except by a written instrument executed by both
parties.
27. Duplicate Originals, This Agreement may be executed in duplicate originals, each such
duplicate original shall be deemed to be an original, and all such duplicate originals taken
collectively shall constitute one instrument for all purposes.
28. Notwithstanding any other provision herein stated, it is expressly understood that this
Agreement is strictly by and between City and the District, and provided further no other entity
Page 6 of 8
Utility Relocation Agreement
E 116" ST & Garnett Intersection Improvements
is deemed to be a beneficiary of this Agreement, whether an intended beneficiary, or otherwise,
and whether reference be made to another entity or class of entity, or not.
IN WITNESS WHEREOF, the parties hereto have caused this Utility Relocation Agreement to be
executed by their duly authorized officers on the day and year last below written.
WASHINGTON COUNTY RURAL WATER DISTRICT NO. 3:
(Title)
(Date)
Page 7 of 8
Utility Relocation Agreement
E 116 " ST & Garnett Intersection Improvements
By:
(Title)
li 2 Z/
(Date)
Page 7 of 8
Utility Relocation Agreement
E 116 " ST & Garnett Intersection Improvements
THE CITY OF OWASSO, OKLAHOMA
A MUNICIPAL CORPORATION:
Mayor, Bill Bush
Date:
ATTEST:
City Clerk, Juliann M. Stevens
APPROVED AS TO FORM:
City Attorney, Julie Lombardi
(SEAL)
Page 8 of 8
Utility Relocation Agreement
E 116' ST & Garnett Intersection Improvements
TO: The Honorable Mayor and City Council
FROM: Daniel Dearing, PE
Assistant City Engineer
SUBJECT: Recommendation for Contract Award - East 116th Street North and North Garnett
Road Intersection Improvements
DATE: November 12, 2021
BACKGROUND:
In 2017, the City Council approved an engineering services agreement with Guy Engineering
Services, Inc., for the design of a four -lane roadway section with center turn lanes and
landscaped medians on East 116th Street North from North 129th East Avenue to North Garnett
Road. Bike lanes, sidewalk and trail access were added, as part of the "Complete Streets Policy"
adopted by the City of Owasso. As part of the overall widening project, intersection
improvements will occur at East 116 +h Street North and North Garnett Road. The intersection
project affects two other adjacent roadway- widening projects west and south of the
intersection and is undergoing construction first.
SOLICITATION OF BIDS:
In September 2021, Guy Engineering and Engineering staff completed final bid documents and
published advertisements in accordance with state statutes on October lit and 8th. A
mandatory pre -bid meeting was held on October 271h, and bids were opened on November 3rd,
with a total of five contractors submitting bids.
City Engineering staff completed a Bid Tabulation, showing the bid amounts and engineering
estimate:
Engineering Estimate
Crossland Heavy
Grade Line Construction
Diversified Civil
Becco Construction
Timberwolf Excavating
$4,055,776.50
$4,284,397.50
$4,570,669.30
$4,965,482.00
$5,127,000.00
$5,345,496.00
Crossland Heavy Contractors, Inc., provided the lowest bid
which is above the engineering estimate by $228,261.00.
engineering estimate, a project contingency of $265,000.00
proposal..
FUNDING:
Funding is available in the Vision Recapture Fund.
in the amount of $4,284,397.50,
Although the bid exceeds the
has been included in each bid
176 & Garnett Improvements
Page 2
RECOMMENDATION:
Staff recommends awarding the construction bid to Crossland Heavy Contractors, Inc., of Tulsa,
Oklahoma, in the amount of $4,284,397.50, and authorization to execute all necessary
documents.
ATTACHMENTS:
Site Map
Contract Documents
SECTION 00300
AGREEMENT
THIS AGREEMENT is dated as of the 16th day of November. 2021, by and between City of
Owasso (hereinafter called OWNER) and Crossland Heavy Contractors. Inc. (hereinafter called
CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth,
agree as follows:
ARTICLE 1. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents.
The Work is generally described as follows:
Intersection Improvements for East 116th Street North and North Garnett Road
CITY OF OWASSO, OKLAHOMA
The intersection widening & resurfacing of E. 116i1' Street N. & Garnett Road to a four (4) lane
roadway with left and right turn lanes and bike lanes. Included in the project is a new traffic
signal at the intersection, installation of storm sewers and water lines and a sanitary sewer force
main.
ARTICLE 2. ENGINEER
The project has been assigned to the Project Manager or his /her duly authorized representative,
who is hereinafter called ENGINEER and who will assume all duties and responsibilities and
will have the rights and authority assigned to ENGINEER in the Contract Documents in
connection with the completion of the Work in accordance with the Contract Documents.
ARTICLE 3. CONTRACT TIME
3.1 The Work will be substantially completed within One Hundred and Eighty (180)
calendar days from the date of Notice to Proceed; and completed and ready for final payment in
accordance with the General Conditions within Two Hundred and Ten (210) calendar days from
the date of Notice to Proceed, which will be on or before
3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
substantially complete within the time specified in paragraph 3.1 above, plus any extensions
thereof allowed in accordance with the General Conditions. They also recognize the delays,
AGREEMENT
1021 00300 - Page 1 of 15
expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss
suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that
as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER One
Thousand Dollars ($1000.00) for each consecutive calendar day that expires after the time
specified in paragraph 3.1 for substantial completion until the Work is substantially complete.
After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the
remaining Work within the time specified in paragraph 3.1 for completion and readiness for final
payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay
OWNER One Thousand Dollars ($1000.00) for each consecutive calendar day that expires after
the time specified in paragraph 3.1 for completion and readiness for final payment.
ARTICLE 4. CONTRACT PRICE
4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with
the Contract Documents in current funds the amount agreed upon in CONTRACTOR'S bid.
4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that
the determination of actual quantities and their classification is to be made by the OWNER at the
time of application for payment.
4.3 CONTRACT AMOUNT: Contract amount is: Four Million, Two Hundred Eight
Four Thousand, Three Hundred Ninety -Seven Dollars and 501100, $4,284,397.50
ARTICLE 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with the General
Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications
for Payment will be processed by OWNER as provided in the General Conditions.
5.1 Progress Payments. OWNER shall make progress payments on account of the
Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with
the City of Owasso's Payment Schedule included as Exhibit "B" to this Agreement during
construction as provided below. All progress payments will be on the basis of the progress of the
Work.
5.1.1 Progress payments shall not exceed an amount equal to 95% of the WORK
completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 %) of
the contract amount.
5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount,
OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 97.5%
of the Contract Price, less such amounts as OWNER shall determine in accordance with the
General Conditions, provided that OWNER has determined that satisfactory progress is being
made, and upon approval by the Surety.
5.2 Final Payment. Upon final completion and acceptance of the Work in accordance
with the General Conditions, OWNER shall pay the Contract Price.
AGREEMENT
1021 00300 - Page 2 of 15
ARTICLE 6. CONTRACTOR'S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following
representations:
6.1 CONTRACTOR has familiarized himself /herself with the nature and extent of
Contract Documents, Work, locality, and with all local conditions and federal, state and local
laws, ordinances, rules and regulations that in any manner may affect cost, progress or
performance of the Work.
6.2 CONTRACTOR has studied carefully all reports or explorations and tests of
subsurface conditions at or contiguous to the site and all drawings of physical conditions in or
relating to existing surface or subsurface structures at or contiguous to the site (except
underground facilities) which have been identified in the Supplementary Conditions as provided
in the General Conditions. Contractor accepts the determination set forth in the General
Conditions of the extent of the "technical data" contained in such reports and drawings upon
which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are
not Contract Documents and may not be complete for Contractor's purposes. Contractor
acknowledges that Owner and Engineer do not assume responsibility for the accuracy or
completeness of information and data shown or indicated in the Contract Documents with
respect to underground facilities at or continuous to the site. Contractor has obtained and
carefully studied (or assume responsibility for having done so) all such additional supplementary
examinations, investigations, explorations, tests, studies and data concerning conditions (surface,
subsurface and underground facilities) at or contiguous to the site or otherwise which may affect
cost, progress, performance or furnishing of the Work or which relate to any aspect of the means,
methods, techniques, sequences and procedures of construction to be employed by Contractor,
and safety precautions and programs incident thereto. Contractor does not consider that any
additional examinations, investigations, explorations, tests, studies, or data are necessary for the
performance and furnishing of the Work at the Contract Price, within the Contract Times and in
accordance with the other terms and conditions of the Contract Documents.
6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests
and studies of such reports and related data in addition to those referred to in paragraph 6.2 as
(s)he deems necessary for the performance of the Work at the Contract price, within the Contract
Time and in accordance with the other terms and conditions of the Contract Documents; and no
additional examinations, investigations, tests, reports or similar data are or will be required by
CONTRACTOR for such purposes.
6.4 CONTRACTOR has reviewed and checked all information and data shown or
indicated on the Contract Documents with respect to existing Underground Facilities at or
contiguous to the site and assumes responsibility for the accurate location of said Underground
Facilities. No additional examinations, investigations, explorations, tests, reports, studies or
similar information or data in respect of said Underground Facilities are or will be required by
CONTRACTOR in order to perform and furnish the Work at the Contract Price within the
Contract Time and in accordance with the other terms and conditions of the Contract Documents,
including the General Conditions.
AGREEMENT
1021 00300 - Page 3 of 15
6.5 CONTRACTOR has correlated the results of all such observations, examinations,
investigations, tests, reports and data with the terms and conditions of the Contract Documents.
6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or
discrepancies that he has discovered in the Contract Documents, and the written resolution
thereof by OWNER is acceptable to CONTRACTOR.
6.7 CONTRACTOR has obligated himself /herself to the OWNER to be responsible for
the workmanship, labor and materials used in the project for one (1) year after the project has
been accepted by the OWNER.
6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials
and other items necessary for the completion of the project. The OWNER has issued him a
Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement.
ARTICLE 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between OWNER and
CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the
following:
7.1 This Agreement (pages 1 to 6 inclusive).
7.2 Exhibits "A ", "B ", "C" and "D" to this Agreement.
7.3 Advertisement for Bids (Section 00100).
7.4 Requirements for Bidders (Section 00110).
7.5 Instructions to Bidders (Section 00120).
7.6 Bid (Section 00200).
7.7 Bid Bond (Section 00210).
7.8 Bid Affidavits (Section 00220).
7.9 Statement of Bidders Qualifications (Section 00230).
7.10 Certificate of Non - Discrimination (Section 00240).
7.11 Performance Bond (Section 00410).
7.12 Maintenance Bond (Section 00420).
7.13 Statutory payment Bond (Section 00430).
1021 00300 - Page 4 of 15
7.14 Notice of Award (Section 00510).
7.15 Notice to Proceed (Section 00520).
7.16 Change Order (Section 00600).
7.17 General Conditions (Section 00700).
7.18 Project Specifications (Section 00800).
7.19 Special Provisions (Section 00900).
7.20 Project Drawings, consisting of Sheets 1 to 79, inclusive, and Standard Drawings.
7.21 Addendum Numbers 1 to 1, inclusive.
7.22 Documentation submitted by CONTRACTOR prior to Notice of Award (pages 1 to I
inclusive).
7.23 Any Modification, including Change Orders, duly delivered after execution of
Agreement.
There are no Contract Documents other than those listed above in this Article 7. The Contract
Documents may only be altered, amended or repealed by a Modification (as defined in the
General Conditions).
ARTICLE 8. MISCELLANEOUS
8.1 Terms used in this Agreement which are defined in the General Conditions shall have
the meanings indicated in the General Conditions.
8.2 No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of the party
sought to be bound; and specifically, but without limitation, monies that may become due and
monies that are due may not be assigned without such consent (except to the extent that the
effect of this restriction may be limited by law) and unless specifically stated to the contrary in
any written consent to an assignment, no assignment will release or discharge the assignor from
any duty or responsibility under the Contract Documents.
8.3 OWNER and CONTRACTOR each binds himself/herself, his /her partners,
successors, assigns, and legal representatives to the other party hereto, his /her partners,
successors, assigns and legal representatives in respect to all covenants, agreements and
obligations contained in the Contract Documents.
1021 00300 - Page 5 of 15
8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and
binding upon both parties even if a provision or part of the Contract Documents should be held
void or unenforceable by law.
IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate.
One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All
portions of the Contract Documents have been signed by OWNER and CONTRACTOR.
This Agreement will be effective on November 16, 2021.
OWNER:
By
Bill Bush, Mayor
(SEAL)
ATTEST:
Juliann M. Stevens, City Clerk
Title
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Address for giving notices:
302 West 2nd Street
Owasso, OK 74055
CONTRACTOR:
RE
(SEAL)
Title
AGREEMENT
1021 00300 - Page 6 of 15
TO: The Honorable Mayor and City Council
FROM: H. Dwayne Henderson, P.E.
City Engineer
SUBJECT: Resolution 2021 -15, Bi- Annual Oklahoma Department of Transportation Bridge
Inspection Program -Consultant Selection
DATE: November 12, 2021
BACKGROUND:
Similar to other communities and counties throughout the state, the City of Owasso participates
in the Oklahoma Department of Transportation (ODOT) Bridge Inspection Program. Under this
program, ODOT considers any drainage structure wider than 20' to be a bridge. In Owasso,
there were 22 such structures inspected during the last cycle. With the new structures added on
North 1161h East Avenue, near the entrance to Garrett Creek Subdivision entrance, and the
North Garnett bridge just south of East 1061h Street North, there will be 24 structures in the
upcoming cycle.
In the past, the City has been required to select one of three options: (1) Secure a consultant for
the inspection services from a pre - qualified list and participate with ODOT in funding the
program; (2) Perform our own inspections with a National Bridge Inspection Standard (NBIS)
engineer; or (3) use the same consultant as the county (bridges in both Tulsa and Rogers
counties). Historically, the City of Owasso has chosen Option 1.
RESOLUTION:
ODOT requires each municipality to pass a resolution declaring which inspection option they
have chosen. In late- October, staff interviewed the following engineering firms for this round of
inspections:
Guy Engineering Services, Inc., Tulsa, Oklahoma
Garver, Tulsa, Oklahoma
Burgess & Niple, Inc., Oklahoma City, Oklahoma
Based on the information provided by each firm, Guy Engineering Services, Inc., of Tulsa,
Oklahoma, was selected as the most qualified firm to perform the bridge inspection service.
Resolution 2021 -xx has been drafted confirming the selection of Guy Engineering Services, Inc.,
Tulsa, Oklahoma, as the consultant for the Bi- annual ODOT Bridge Inspection Program for the
City of Owasso.
FUNDING:
Until 2011, ODOT funded 80% to the City funded 20% match. However, since 2012, ODOT has
funded 100% of the inspections.
ODOT Bridge Inspection
Page 2
RECOMMENDATION:
Staff recommends approval of Resolution 2021 -15, confirming the selection of Guy Engineering
Services, Inc., Tulsa, Oklahoma as the consultant for the Bi- annual ODOT Bridge Inspection
Program for the City of Owasso.
ATTACHMENTS:
Resolution 2021 -15
Location Map
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO, 2021 -15
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, AUTHORIZING THE MAYOR TO EXECUTE A RESOLUTION
CONCERNING BRIDGE INSPECTION RESPONSIBILTY BY LOCAL
GOVERNMENT FOR COMPLIANCE WITH NATIONAL BRIDGE
INSPECTION STANDARDS FOR BRIDGE INSPECTION CONTRACTS FOR
APRIL 1, 2022 TO MARCH 31, 2024
WHEREAS, the City of Owasso has the responsibility of bridge maintenance and safety
inspections; and
WHEREAS, the City of Owasso has the following options:
(1) Select one of Oklahoma Department of Transportation (ODOT) prequalified
engineering firms.
(2) Elect to do bridge safety inspections with own forces using inspection teams
and an oversight engineer fully qualified as mandated by the NBIS (National
Bridge Inspection Standards)
(3) Use the some consultant as Tulsa or Rogers County
(4) Let ODOT make the selection
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT:
It is the desire of the City to select Option #1 and choose Guy Engineering, of Tulsa,
Oklahoma, as the engineer responsible for city bridge inspections as approved by the
Oklahoma Department of Transportation.
APPROVED this 161h day of November, 2021.
Bill Bush, Mayor
ATTEST:
Juliann M. Stevens, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 11106/21
Department Payroll Expenses Total Expenses
105 Municipal Court
6,061.42
9,517.82
110 Managerial
23,651.19
32,826.41
120 Finance
21,469.75
32,730.32
130 Human Resources
9,777.44
14,657.71
160 Community Development
20,647.50
31,859.69
170 Engineering
20,103.01
31,199.94
175 Information Systems
18,285.80
27,892.00
181 Support Services
9,630.03
14,740.21
190 Cemetery
1,323.20
2,839.96
201 Police Grant Overtime
1,503.89
1,523.95
215 Central Dispatch
2,523.44
3,782.48
221 Animal Control
4,362.78
6,494.67
280 Emergency Preparedness
2,460.89
3,434.65
370 Stormwater /ROW Maint.
7,869.84
13,013.07
515 Park Maintenance
8,042.04
12,535.67
520 Culture /Recreation
9,271.00
15,336.89
550 Community - Senior Center
6,183.68
8,318.64
580 Historical Museum
764.40
853.44
710 Economic Development
5,026.45
7,550.50
720 Strong Neighborhood
365.20
557.39
General Fund Total
179 322.95
271 665.41
185 Garage Fund Total 10 150.21 17 019.03
255 Ambulance Fund Total 553.85 618.38
215 E911 Communication 22,147.51 35,311.96
250 Fire Fund 37 Total 209 785.98 313 471.62
201 Police Fund 38 Total 199,179.66 303 050.75
300 Streets Fund 39 Total 20,825.35 35 413.76
370 Stormwater Fund 27 Total 3,704.68 5 648.26
150 Worker's Compensation Total 439.80 516.06
720 Strong Neighborhoods Total 4,611,61 6,871.58
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 11110/21
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
VSP VISION MEDICAL SERVICES
VISION MEDICAL SERVICES
VISION DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
30,175.97
31,261.70
31,726.50
55,899.32
140.78
149,204.27
3,852.30
4,204.11
3,111.39
11,167.80
3,500.73
163.50
3,664.23
164,036.30
CITY OF OWASSO
GENERAL FUND & HALF -PENNY SALES TAX
FISCAL YEAR 2021 -2022
Budgetary Basis
Statement of Revenues & Expenditures
As of October 31, 2021
REVENUES:
Taxes
Licenses & permits
Intergovernmental
Charges for services
Fines & forfeits
Other
Interest
TOTAL REVENUES
MONTH YEAR
TO -DATE TO -DATE BUDGET
$ 3,668,845
32,140
3,486,515
88,120
14,304
4,172
$ 14,040,992
158,456
3,799,618
255,570
55,839
157,642
6,233 23,160
$ 7,300,329 $ 18,491,277
$ 37,418,096
256,639
7,963,201
764,001
219,100
198,265
97,761
$ 46,917,063
PERCENT
OF BUDGET
37.52 %,
61.74%
47.71%
33.45%
25.49%
79.51%
23.69%
39.41%
EXPENDITURES:
Personal services
$ (2,531,794)
$ (7,900,262)
$ (24,313,503)
32.49%
Materials & supplies
(110,215)
(368,310)
(2,043,858)
18.02%
Other services
(144,889)
(867,576)
(2,946,249)
29.45%
Capital outlay
(9,369)
(19,221)
(4,062,364)
0.47%
Deferred Budget - COVID Grant
0.00%
TOTAL EXPENDITURES
$ (2,796,267)
$ (9,155,369)
$ (33,365,974)
27.44%
REVENUES OVER EXPENDITURES
$ 4,504,061
$ 9,335,908
$ 13,551,089
TRANSFERS IN (OUT):
Transfers in - Sales Tax
$ 1,784,657
$ 6,914,688
$ 18,32,425
37.74%
Transfers out
(3,449,786)
(13,859,244)
(39,568,026)
35.03%
TOTALTRANSFERS
$ (1,665,129)
$ (6,944,556)
$ (21,245,601)
32.69%
NET INCOME (LOSS)
$ 2,838,932
$ 2,391,352
$ (7,694,512)
ENCUMBRANCES OUTSTANDING
$ (628,015)
FUND BALANCE (Budgetary Basis)
Beginning Balance
18,057,397
18,057,397
Ending Balance
$ 19,820,733
$ 10,362,884
Q: \Finance (120)\Accounting \Reports \fy22\GF Financials