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Home My WebLink About2021.11.16_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, November 16, 2021 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA RECEIVED 1. Call to Order NOV 12 2021 Chair Bill Bush City Clerk's Office 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -November 2, 2021, and November 9, 2021, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date November 6, 2021 • Monthly Budget Status Report - October 2021 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 11, 2020, and the Agenda posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, November 12, 2021. Chris Garr tt, Deputy City Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cityofowasso.com OWASSO PUBLIC WORKS AUTHORITY (OPWA) MINUTES OF REGULAR MEETING Tuesday, November 2, 2021 The Owasso Public Works Authority (OPWA) met in regular session on Tuesday, November 2, 2021, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, October 29, 2021. 1. Call to Order Chair Bill Bush called the meeting to order at 7:24 pm. 2. Roll Call Present Absent Chair- Bill Bush Trustee - Lyndell Dunn Vice Chair- Kelly Lewis Trustee - Alvin Fruga Trustee - Doug Bonebrake A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes - October 19, 2021, Regular Meeting B. Approve claims Ms. Lewis moved, seconded by Mr. Fruga to approve the Consent Agenda, as presented with claims totaling $877,774.62. YEA: Bonebrake, Fruga, Lewis, Bush NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None S. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report- Pay Period Ending Date October 23, 2021 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Works Authority November 2, 2021 Page 2 9. Adjournment Ms. Lewis moved, seconded by Mr. Fruga to adjourn the meeting. YEA: Bonebrake, Fruga, Lewis, Bush NAY: None Motion carried: 4 -0 and the meeting adjourned at 7:25 pm. Bill Bush, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, November 9, 2021 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, November 9, 2021, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, November 5, 2021. 1. Call to Order /Roll Call Vice Mayor /Vice Chair Kelly Lewis called the meeting to order at 6:00 pm. Present Vice Mayor /Vice Chair- Kelly Lewis Councilor /Trustee - Alvin Fruga Councilor /Trustee - Lyndell Dunn A quorum was declared present. Absent Mayor /Chair- Bill Bush Councilor /Trustee - Doug Bonebroke 2. Discussion relating to a request for rezoning (OZ 21 -07) - approximately 10 acres located at 10927 East 106th Street North from Agriculture (AG) to Commercial Shopping (CS) and Residential Multi - Family (RM) Alexa Beemer presented the item and discussion was held. It was further explained that an item would be placed on the November 16, 2021, City Council agenda for consideration and action. 3. Discussion relating to amending the list of projects eligible for expenditure from the Capital Improvements Fund to include renovations of Fire Station #1 and Fire Station #2 Teresa Willson and David Hurst presented the item and discussion was held. It was further explained that the required public hearing would be held on November 16, 2021 during the City Council meeting. 4. Discussion relating to Economic Development Items A. Strategic Plan (EDSP) Annual Report S. Oklahoma Film Friendly Community Program Chelsea Levo Feary presented the items and discussion was held. 5. Discussion relating to the sale of surplus property located at East 1061h Street North and US Highway 169 Juliann Stevens presented the item and discussion was held. 6. Discussion relating to City Manager items A. Monthly sales tax report B. City Manager report Warren Lehr introduced Linda Jones -Holt to present item A. Mr. Lehr reported on Veteran's Appreciation Week activities. 7. City Councilor /Trustee comments and Inquiries None 8. Adjournment The meeting adjourned at 7:02 pm. Kelly Lewis, Vice Mayor /Vice Chair Juliann M. Stevens, City Clerk Claims List - 11/16/2021 Fund Vendor Name Payable Description Payment Amount 61 OPWA MSB CONSTRUCTION LLC CONSTRUCTION SVCS $35,150.00 COFFEE CREEK LIFT STATION -Total $35,150.00 AMERICAN MUNICIPAL SERVICES LTD COLLECTION SERVICES $16.52 OPWA -Total $16.52 CITY GARAGE CITY GARAGE OH CHG OCT21 $195.17 COX COMMUNICATIONS PHONE $24,24 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES OCT21 $62.02 JPMORGAN CHASE BANK EBAY -PC EQUIP $79.99 JPMORGAN CHASE BANK MAIL THIS- POSTAGE $9.43 JPMORGAN CHASE BANK OFFICE DEPOT -FLASH DR $228.45 JPMORGAN CHASE BANK OFFICE DEPOT -STAMP $12.19 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $147.54 JPMORGAN CHASE BANK SAMS- SUPPLIES $142.82 JPMORGAN CHASE BANK TRAINING EXPENSE 10/2 $34.19 OKLAHOMA ONE -CALL SYSTEMS INC ANNUAL MEM. FEE $5,510.60 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $209.89 OWASSO CHARACTER COUNCIL, INC CHARACTER LUNCHEON $80.00 TERMINIX PEST CONTROL I0 /1912021 $105.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $73.80 OPWA ADMINISTRATION -Total $6,915.53 JEANNE A LAVENDUSKY EASEMENT ACQUISITION - RA $10,000.00 KELLY WALKER EASEMENT ACQUISITION - RA $10,000.00 RANDALL S WALKER EASEMENT ACQUISITION - RA $10,000.00 RANCH CRK INTCPT UPGRADE -Total $30,000.00 CITY GARAGE CITY GARAGE OH CHG OCT21 $270.24 COX COMMUNICATIONS PHONE $3.46 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FE $1,356.70 OSI ENVIRONMENTAL INC USED OIL COLLECTION $100.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $18.40 RECYCLE CENTER -Total $1,748.80 CITY GARAGE CITY GARAGE OH CHG OCT21 $4,299.25 COX COMMUNICATIONS PHONE $3.46 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES OCT21 $3,359.42 JPMORGAN CHASE BANK AMAZON- LIGHTS $259.00 JPMORGAN CHASE BANK AMERIFLEX -AIR GAUGES $56.90 JPMORGAN CHASE BANK ATWOODS -BOOTS $149.99 JPMORGAN CHASE BANK BUMP2BUMP -PARTS $117.86 JPMORGAN CHASE BANK BUMP2BUMP- SUPPLIES $178.48 JPMORGAN CHASE BANK CRANE CARRIER -PARTS $3,325.45 JPMORGAN CHASE BANK FROST OIL - SUPPLIES $477.26 1 Claims List - 11/16/2021 Fund Vendor Name Payable Description Payment Amount 61 OPWA JPMORGAN CHASE BANK HARD HAT SFTY- GLOVES $67.99 JPMORGAN CHASE BANK LOWES- SUPPLIES $33.42 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $44.25 JPMORGAN CHASE BANK PTG OF TUL- FILTERS $190.72 JPMORGAN CHASE BANK SAMS- SUPPLIES $27.98 JPMORGAN CHASE BANK UNITED ENGINES -PARTS $450.23 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FE $12,023.72 UNIFIRST HOLDINGS LP UNIFORM SERVICES $144.36 VERIZON WIRELESS WIRELESS CONNECTION $161.40 REFUSE COLLECTIONS -Total GRAINGER -PARTS $25,371.14 COX COMMUNICATIONS PHONE $17.33 FELKINS ENTERPRISES LLC DOOR HANGERS $195.00 SUMNERONE INC COPIER $2,086.00 SUMNERONE INC COPIER FEE $119.89 SUMNERONE INC COPIER PART $75.00 SUMNERONE INC COPIER SUPPLIES $450.00 TECHNICAL PROGRAMMING SERVICES BILLING SERVICE $2,000.66 INC NASSCO- TRAINING $1,075.00 TECHNICAL PROGRAMMING SERVICES BILLING SERVICES $1,225.97 INC STUART C IRBY- STARTER $1,359.00 UTILITY BILLING -Total $6,169.65 CITY GARAGE CITY GARAGE OH CHG OCT21 $1,580.92 COX COMMUNICATIONS PHONE $6.93 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES OCT21 $911.41 JPMORGAN CHASE BANK ATWOODS -GATE $119.99 JPMORGAN CHASE BANK CORE &MAIN -PARTS $742.61 JPMORGAN CHASE BANK CORE &MAIN- SUPPLIES $523.20 JPMORGAN CHASE BANK CORNERSTONE -BOLTS $9.50 JPMORGAN CHASE BANK EQUIP ONE -AUGER $95.00 JPMORGAN CHASE BANK EQUIP ONE - RENTAL $69.00 JPMORGAN CHASE BANK GRAINGER -PARTS $12.00 JPMORGAN CHASE BANK HARD HAT SFTY- GLOVES $68.00 JPMORGAN CHASE BANK INTERSTATE- BATTERIES $297.50 JPMORGAN CHASE BANK LOWES -BOLTS $10.80 JPMORGAN CHASE BANK LOWES - SHOVELS $84.94 JPMORGAN CHASE BANK LOWES- SUPPLIES $39.54 JPMORGAN CHASE BANK NASSCO- CLASSES $1,075.00 JPMORGAN CHASE BANK NASSCO- TRAINIG $1,075.00 JPMORGAN CHASE BANK NASSCO- TRAINING $1,075.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $30.82 JPMORGAN CHASE BANK STUART C IRBY- STARTER $1,359.00 JPMORGAN CHASE BANK TWIN CITIES - CONCRETE $1,112.00 K Claims List - 11/16/2021 Fund Vendor Name Payable Description Payment Amount 61 OPWA OMEGA RAIL MANAGEMENT, INC. SEWER ROW AGREEMENT $548.21 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $228.36 UNIFIRST HOLDINGS LP UNIFORM SERVICES $146.14 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $191.25 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $9.02 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER COLLECTIONS -Total $11,521.16 AT&T CONSOLIDATED PHONE $45.67 CITY GARAGE CITY GARAGE OH CHG OCT21 $1,364.67 COX COMMUNICATIONS PHONE $13.85 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES OCT21 $431.40 JPMORGAN CHASE BANK AMAZON- REAGENT $65.25 JPMORGAN CHASE BANK AMAZON - UNIFORM $57.98 JPMORGAN CHASE BANK AMERIFLEX- BANDING STIR $317.20 JPMORGAN CHASE BANK ATWOODS -OIL ABSORBANT $35.94 JPMORGAN CHASE BANK BUMP28UMP -DEF $28.28 JPMORGAN CHASE BANK BUMP28UMP -FLOOR JACK $75.00 JPMORGAN CHASE BANK CINTAS- SUPPLIES $46.11 JPMORGAN CHASE BANK CVS -MASKS $14.99 JPMORGAN CHASE BANK DEQ- PERMIT RENEW $574.41 JPMORGAN CHASE BANK GRAINGER- BOTTLES $103.56 JPMORGAN CHASE BANK GRAINGER -SIGNS $15.86 JPMORGAN CHASE BANK GRAINGER- UNIFORM $224.64 JPMORGAN CHASE BANK GREEN CO- TESTING $205.00 JPMORGAN CHASE BANK HACH- REAGENTS $250.46 JPMORGAN CHASE BANK HARD HAT SFTY- GLOVES $67.99 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES $202.71 JPMORGAN CHASE BANK IBT -PARTS $48.46 JPMORGAN CHASE BANK LOWES -LOCKS $44.98 JPMORGAN CHASE BANK LOWES -PARTS $6933 JPMORGAN CHASE BANK MUSTANG MOWERS -PARTS $212.77 JPMORGAN CHASE BANK PARKSON CO -PARTS $46.00 JPMORGAN CHASE BANK POLYDYNE- POLYMER $11,385.00 JPMORGAN CHASE BANK UPS- SHIPPING $169.88 JPMORGAN CHASE BANK USA BLUE -PARTS $2,612.71 JPMORGAN CHASE BANK UV DR LAMPS -UV LAMPS $7,876.67 JPMORGAN CHASE BANK WALMART- SUPPLIES $44.91 JPMORGAN CHASE BANK WALMART -WATER $14.70 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REM $6,048.76 UNIFIRST HOLDINGS LP UNIFORM SERVICES $98.84 VERIZON WIRELESS WIRELESS CONNECTION $80.02 K3 Claims List - 11/16/2021 Fund Vendor Name Payable Description Payment Amount 61 OPWA WASTEWATER TREATMENT -Total $32,894.00 CITY GARAGE CITY GARAGE OH CHG OCT21 $1,766.25 CITY OF TULSA UTILITIES WATER $259,806.25 COX COMMUNICATIONS PHONE $6.93 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES OCT21 $1,787.83 JPMORGAN CHASE BANK AMERIFLEX- NOZZLE $59.00 JPMORGAN CHASE BANK HARD HAT SFTY- GLOVES $67.99 JPMORGAN CHASE BANK HOME DEPOT -BOLTS $5.82 JPMORGAN CHASE BANK LOWES- BOARDS $32.12 JPMORGAN CHASE BANK LOWES -BOLTS $14.73 JPMORGAN CHASE BANK LOWES -TAPE $42.92 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $101.29 JPMORGAN CHASE BANK RED WING -BOOTS $143.99 JPMORGAN CHASE BANK SHOE CARNIVAL -BOOTS $129.98 JPMORGAN CHASE BANK TWIN CITIES - CONCRETE $1,470.00 JPMORGAN CHASE BANK UTILITY SUPPLY - SUPPLI $2,818.15 UNIFIRST HOLDINGS LP UNIFORM SERVICES $147.31 WATER -Total $268,400.56 CROSSLAND HEAVY CONTRACTORS WWTP UPGRADE -LS $772,595.69 EXPANSION GREELEY & HANSEN LLC LBX 619776 INSPECTION SERVICES $27,158.04 WWTP UPGRADE -Total $799,753.73 OPWA -Total $1,217,941.29 OPWA Grand Total $1,217,941,29 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/06121 Department Payroll Expenses Total Expenses 400 OPWA Administration 16,339.31 24,647.79 405 Utility Billing 7,018.40 12,335.80 420 Water 17,233.06 28,543.18 450 Wastewater 12,250.86 21,122.64 455 Wastewater Collection 14,165.07 24,122.61 480 Refuse 15,017.97 26,043.51 485 Recycle Center 1,295.04 2,300.23 FUND TOTAL 83,319.71 139,115.76 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2021.2022 Budgetary Basis Statement of Revenues & Expenses As of October 31, 2021 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water $ 848,855 $ 3,126,357 $ 7,341,475 42.587. Wastewater 472,039 1,880,895 5,387,234 34.91 %, Refuse 222,055 887,956 2,513,437 35.33% Recycle 3,772 20,567 36,903 55.737. Other Utility fees 21,284 72,892 280,659 25.977. TOTAL OPERATING REVENUES $ 1,568,005 $ 5,988,667 $ 15,559,708 38.49% OPERATING EXPENSES: OPWA administration $ (97,061) $ (483,023) $ (2,161,292) 22.35% Utility Billing (46,357) (159,737) (495,454) 32.247. Water (484,731) (1,501,116) (4,600,561) 32.637. Wastewater Treatment (130,936) (408,695) (1,414,542) 28.89% Wastewater Collections (85,583) (303,072) (8,004,844) 3.79% Refuse (117,080) (356,303) (1,347,987) 26.437. Recycle (16,486) (56,005) (751,261) 7.45%, Debt payments (240,634) (873,515) (5,222,200) 16.737. TOTAL OPERATING EXPENSES $ (1,218,870) $ (4,141,466) $ (23,998,161) 17,26% OPERATING REVENUES OVER /(UNDER) EXPENDITURES $ 349,135 $ 1,847,201 $ (8,438,453) NONOPERATING REVENUES (EXPENSES): Interest $ 2,428 $ 9,297 $ 27,670 33.60% Other revenues /(expenses) 2,274 60,296 24,838 242.76% TIF revenues /(expenses) 13,913 97,154 (386,641) - 25.13% Transfers in - - 3,042,000 0.00% Transfers out - - - #DIV /0! TOTAL NONOPERATING REVENUES (EXPENSES) $ 18,615 $ 166,747 $ 2,707,867 LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt $ 3,458,373 $ 7,248,005 $ 37,170,693 Expenditures of long -term debt (1,492,128) (5,749,952) (33,135,261) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES $ 1,966,245 $ 1,498,053 $ 4,035,432 NET INCOME (LOSS) $ 2,333,995 $ 3,512,001 $ (1,695,154) ENCUMBRANCES OUTSTANDING $ (24,726,790) BOND PROCEEDS RECEIVABLE $ 21,806,015 FUND BALANCE (Budgetary Basis) Beginning Balance 6,575,164 6,575,164 Ending Balance $ 7,166,390 $ 4,880,010