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Home My WebLink About2021.11.16_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, November 16, 2021 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA RECEIVED 1. Call Order Chair Bill Bush NOV 12 2021 2. Roll Call City ClerWs Of iig@ 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -November 2, 2021, and November 9, 2021, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report- Pay Period Ending Date November 6, 2021 • Monthly Budget Status Report - October 2021 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 11, 2020, and the Agenda posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, November 12, 2021. Chris Garr tt, Deputy City Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING Tuesday, November 2, 2021 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, November 2, 2021, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, October 29, 2021. 1. Call to Order Chair Bill Bush called the meeting to order at 7:25 pm. 2. Roll Call Present Absent Chair - Bill Bush Trustee - Lyndell Dunn Vice Chair- Kelly Lewis Trustee - Alvin Fruga Trustee - Doug Bonebrake A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -October 19, 2021, Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Ms. Lewis to approve the Consent Agenda, as presented with claims totaling $38,311.32. YEA: Bonebrake, Fruga, Lewis, Bush NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager Warren Lehr introduced Chris Cook to provide the Golf Report. 6. Report from OPGA Attorney None 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report -Pay Period Ending Date October 23, 2021 S. New Business (New Business Is any item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority November 2, 2021 Page 2 9. Adjournment Ms. Lewis moved, seconded by Mr. Fruga to adjourn the meeting. YEA: Bonebrake, Fruga, Lewis, Bush NAY: None Motion carried: 4 -0 and the meeting adjourned at 7:52 pm. Bill Bush, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, November 9, 2021 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, November 9, 2021, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, November 5, 2021, 1. Call to Order /Roll Call Vice Mayor /Vice Chair Kelly Lewis called the meeting to order at 6:00 pm. Present Vice Mayor /Vice Chair- Kelly Lewis Councilor /Trustee - Alvin Fruga Councilor /Trustee - Lyndell Dunn A quorum was declared present. Absent Mayor /Chair -Bill Bush Councilor /Trustee - Doug Bonebrake 2. Discussion relating to a request for rezoning (OZ 21 -07) - approximately 10 acres located at 10927 East 1061h Street North from Agriculture (AG) to Commercial Shopping (CS) and Residential Multi - Family (RM) Alexa Beemer presented the item and discussion was held. It was further explained that an item would be placed on the November 16, 2021, City Council agenda for consideration and action. 3. Discussion relating to amending the list of projects eligible for expenditure from the Capital Improvements Fund to include renovations of Fire Station #1 and Fire Station #2 Teresa Willson and David Hurst presented the item and discussion was held. It was further explained that the required public hearing would be held on November 16, 2021 during the City Council meeting. 4. Discussion relating to Economic Development Items A. Strategic Plan (EDSP) Annual Report B. Oklahoma Film Friendly Community Program Chelsea Levo Feary presented the items and discussion was held. 5. Discussion relating to the sale of surplus property located at East 1061h Street North and US Highway 169 Juliann Stevens presented the item and discussion was held. 6. Discussion relating to City Manager items A. Monthly sales tax report B. City Manager report Warren Lehr introduced Linda Jones -Holt to present item A. Mr. Lehr reported on Veteran's Appreciation Week activities. 7. City Councilor /Trustee comments and inquiries None 8. Adjournment The meeting adjourned at 7:02 pm. Kelly Lewis, Vice Mayor /Vice Chair Juliann M. Stevens, City Clerk Claims List - 11/16/2021 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK CUTTER &BUCK - UNIFORMS $450.78 JPMORGAN CHASE BANK TIMMONS -FUEL $1,575.84 CART OPERATIONS -Total $2,026.62 AT &T CONSOLIDATED PHONE $15.22 CITY GARAGE CITY GARAGE OH CHG OCT21 $67.58 JPMORGAN CHASE BANK AMAZON- PESTICIDE $21.97 JPMORGAN CHASE BANK ATWOODS- SUPPLIES $205.42 JPMORGAN CHASE BANK BWI -SEED $720.00 JPMORGAN CHASE BANK EZGO FINANCE - REPAIRS $2,181.49 JPMORGAN CHASE BANK IBT- BEARINGS $165.92 JPMORGAN CHASE BANK INNOVATIVE - WETTING AG $322.19 JPMORGAN CHASE BANK LOCKE -BULBS $331.30 JPMORGAN CHASE BANK LOCKE -FOSES $34.84 JPMORGAN CHASE BANK LOWES- FITTINGS $99.40 JPMORGAN CHASE BANK LOWES- SUPPLIES $23.90 JPMORGAN CHASE BANK LOWES -TOOLS $30.94 JPMORGAN CHASE BANK OK GOLF -REGIS FEE $75.00 JPMORGAN CHASE BANK OREILLY -AIR FILTER $25.91 JPMORGAN CHASE BANK OREILLY- BATTERY CLAMP $10.99 JPMORGAN CHASE BANK OREILLY -OIL FILTER $20.10 JPMORGAN CHASE BANK OREILLY- SUPPLIES $177.75 JPMORGAN CHASE BANK P &K -GRASS SHIELD $222.69 JPMORGAN CHASE BANK P &K- SERVICE $341.67 JPMORGAN CHASE BANK PROF TURF -MOTOR $697.01 JPMORGAN CHASE BANK REXEL -PARTS $162.58 JPMORGAN CHASE BANK RR PRODUCTS - BEDKNIVES $211.35 JPMORGAN CHASE BANK RR PRODUCTS -PARTS $34.50 JPMORGAN CHASE BANK SITEONE- FLOWERS $110.00 JPMORGAN CHASE BANK SPECTRUM TECH -PARTS $162.00 JPMORGAN CHASE BANK STANDARD SPLY- SUPPLIE $389.95 JPMORGAN CHASE BANK TURNPRO- TREATMENTS $549.00 JR SIMPLOT COMPANY FERTILIZER $280.00 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $64.11 UNIFIRST HOLDINGS LP ENV CHARGE $44.00 UNIFIRST HOLDINGS LP JANITORIAL $76.00 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $83.88 UNIFIRST HOLDINGS LP SUPPLIES $20.68 UNIFIRST HOLDINGS LP UNIFORM SERVICE $47.88 UNITED RENTALS NORTH AMERICA INC WATER TRAILER RENTAL $361.95 VERIZON WIRELESS WIRELESS CONNECTION $80.02 COURSE MAINT -Total $8,469.19 COX COMMUNICATIONS PHONE $6.93 Claims List - 11/16/2021 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK SAMS- SUPPLIES $105.12 JPMORGAN CHASE BANK SYSCO- SUPPLIES $439.65 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $109.24 FOOD & BEV -Total PEPSI - BEVERAGES $660.94 AT &T LONG DISTANCE PHONE $10.63 AT &T LONG DISTANCE LONG DISTANCE PHONE $72.40 COX COMMUNICATIONS PHONE $3.46 GPS TECHNOLOGIES INC CART GPS $630.00 JPMORGAN CHASE BANK MURPHY - SUPPLIES $427.07 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $324.78 SOUTH CENTRAL GOLF INC AD $1,850.00 GOLFADMIN -Total $3,318.34 COX COMMUNICATIONS PHONE $10.39 JPMORGAN CHASE BANK TEXOMA- SUPPLIES $44.09 JPMORGAN CHASE BANK WALMART- SUPPLIES $17.92 GOLFSHOP -Total $72.40 BGR DAILY ACCT. REIMS GOLF PETTY CASH $1,439.85 CALLAWAY GOLF SALES COMPANY MERCHANDISE $175.58 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $1,080.49 JPMORGAN CHASE BANK PEPSI - BEVERAGES $973.59 JPMORGAN CHASE BANK SAMS -FOOD $603.08 JPMORGAN CHASE BANK SYSCO -FOOD $751.40 JPMORGAN CHASE BANK TEXOMA- MERCHANDISE $82.29 JPMORGAN CHASE BANK TRACER- MERCHANDISE $282.41 JPMORGAN CHASE BANK WALMART -BEER $212.48 JPMORGAN CHASE BANK WALMART -FOOD $214.01 OPGA -Total $5,815.16 OPGA -Total $20,362.67 OPGA Grand Total $20,362.67 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/06/21 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 4,936.29 8,562.20 605 Cart Operations 2,144.06 2,393.87 610 Golf Course Operations 11,050.20 18,055.42 670 Food & Beverage 2,796.36 4,472.39 690 General & Administration 3,954.81 5,699.72 FUND TOTAL 24,881.72 39,183.60 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2020 -2021 Budgetary Basis Statement of Revenues & Expenses As of October 31, 2021 OPERATING REVENUES: Golf shop fees Cart Rental Food & beverage COS -- food & beverage Merchandise sales COS -- merchandise TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration Capital Outlay Capital Outlay Greens Replacement TOTAL OPERATING EXPENSES MONTH YEAR TO -DATE TO -DATE $ 82,352 18,662 19,409 (7,556) 19,743 $ 188,780 45,978 45,013 (21,250) 53,063 (14,119) (34,156) $ 118,491 $ 277,427 (26,509) (18,556) (76,981) (15,279) (27,272) $ (164,597) (79,975) (36,577) (338,110) (41,967) (92,182) (2,441) $ (591,252) BUDGET $ 422,851 118,034 99,279 (48,891) 123,567 (85,732) $ 629,108 PERCENT OF BUDGET 44.64% 38.95% 45.34% 43.46% 42.94% 39.84% 44.10% $ (278,167) 28.75% (126,738) 28.86% (852,523) 39.667o (146,394) 28.67% (296,338) 31.11% $ ( 1,700,160) 34.78% OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (46,106) $ (313,825) $ (1,071,052) NONOPERATING REVENUES (EXPENSES): Transfer from General Transfer from OPWA Other revenues /(expenses) TOTAL NONOPERATING REVENUES (EXPENSES) NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING $ 26,631 $ 398,413 $ 1,040,000 38.31% - - - 0.00% (9) $ 26,631 $ 398,404 $ 1,040,000 38.31% $ (19,475) $ 84,579 $ (31,052) $ (85,790) FUND BALANCE (Budgetary Basis) Beginning Balance 72,937 72,937 Ending Balance $ 71,726 $ 41,885