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2021.12.07_City Council Agenda
PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, December 7, 2021 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA 1. Call to Order Mayor Bill Bush 2. Invocation RECEIVED Pastor Andrew Ramos of Bible Church of Owasso S 3. Flag Salute DEC 03 2021 4. Roll Call City Clerk's Office 5. Presentation of the Character Trait of Trustworthiness Leslie Clark, Character Council Member 6. Presentation of the Employee of the Year Warren Lehr 7. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -November 16, 2021, Regular Meeting B. Approve claims C. Authorize payment in the amount of $27,193.28 to Burgraff Restoration Services, Inc., of Tulsa, Oklahoma for water damage sustained at the Bailey Ranch Golf Clubhouse 8. Consideration and appropriate action relating to items removed from the Consent Agenda 9. Consideration and appropriate action relating to Resolution 2021 -16, amending the list of Capital Improvement Projects eligible for funding from the Capital Improvements Fund to include Fire Station No. 1 and Fire Station No. 2 Renovations Teresa Willson Staff recommends approval of Resolution 2021 -16. 10. Consideration and appropriate action relating to bids received for the Police Vehicle Emergency Lighting Equipment Installation Projects Jason Woodruff Staff recommends awarding the following project bids to Ultimate Vehicle Solutions of Tulsa, Oklahoma, in the total amount of $115,611.98, and authorization to execute all necessary documents: • Four (4) 2021 Ford Explorer Patrol Units (Visor Lights) $40,917.92 • Three (3) 2021 Dodge Durango K9 Units $43,485.36 • Three (3) 2021 Ford Explorer Patrol Units (Lightbars) $31,208.70 Owasso City Council December 7, 2021 Page 2 11. Consideration and appropriate action relating to a utility relocation agreement for the East 116th Street North Widening from North Mingo Road to North Garnett Road Project Daniel Dearing Staff recommends approval of the Agreement for Gas Facilities Relocation between Oklahoma Natural Gas Company and the City of Owasso, authorization to terminate the agreement if revised estimates submitted by ONG become more than $1,277,127.00 prior to commencement of construction and if it is determined by the City Manager that the revised estimate no longer fits within the City budget, and authorization to execute the agreement. 12. Consideration and appropriate action relating to an agreement for utility relocation for the Garnett Road Widening Project from East 106th Street North to East 116th Street North Roger Stevens Staff recommends approval of the Agreement for Gas Facilities Relocation between Oklahoma Natural Gas Company and City of Owasso, authorization to terminate the agreement if revised estimates submitted by ONG become more than $1,279,265.00 prior to commencement of construction and if it is determined by the City Manager that the revised estimate no longer fits within the City budget, and authorization to execute the agreement. 13. Consideration and appropriate action relating to acquisition of right -of -way for the East 96th Street North Improvements from North 119th East Avenue to North 129th East Avenue Roadway Improvement Project Roger Stevens Staff recommends authorization for payment in the amount of $60,700.00 to Wal -Mart Stores East, Incorporated, for the acquisition of right -of -way, easement, and compensation for damages, located at 12101 East 96th Street North. 14. Consideration and appropriate action relating to an agreement for the purpose of leasing various city fleet vehicles Chris Garrett Staff recommends approval of an Open -End (Equity) Lease from Enterprise Fleet Management, Inc., of Clayton, Missouri, for a lease period of forty -eight months, contingent upon annual appropriations by the City Council, and authorization to execute the necessary documents for the following vehicles: Six (6) 2022 Ford F150 Ext. Cab (6.5' Bed) $590.73 (each) Seven (7) 2022 Ford F150 Crew Cab (5.5' Bed) $601.80 (each) One (1) 2022 Ford F150 Crew Cab (6.5' Bed) $610.42 15. Consideration and appropriate action relating to Ordinance 1186, approving the sale of real property located east of US HWY 169 and south of East 106th Street North, authorizing the Mayor to execute such documents necessary for completing the transaction, notifying the public of referendum rights, and declaring an effective date Warren Lehr 16. Report from City Manager Monthly Public Works Project Status Report 17. Report from City Attorney Owasso City Council December 7, 2021 Page 3 18. Report from City Councilors 19. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action will be taken) • Payroll Payment Report -Pay Period Ending Date November 20, 2021 • Health Care Self- Insurance Claims - dated as of November 30, 2021 20. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 21. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 11, 2020, and the Agenda posted at City Hall, 200 South Main Street, of 12:00 pm on Friday, December 3, 2021. Juliann M. Stevens, City Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918 -376 -1502 or by email to istevens @citvofowasso. cam OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, November 16, 2021 The Owasso City Council met in regular session on Tuesday, November 16, 2021, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, November 12, 2021. 1. Call to Order Mayor Bill Bush called the meeting to order at 6:30pm. 2. Invocation The Invocation was offered by Pastor Chad Broaddus of First Church Owasso. 3. Flag Salute Councilor Lyndell Dunn led the flag salute. 4. Roll Call Present Absent Mayor - Bill Bush None Vice Mayor- Kelly Lewis Councilor -Alvin Fruga Councilor- Doug Bonebrake Councilor- Lyndell Dunn A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi 5. Presentation of Employee of the Quarter Warren Lehr presented Shane McNichol, Battalion Chief, as employee of the quarter. 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -November 2, 2021, and November 9, 2021, Regular Meetings B. Approve claims C. Authorize the second install payment in the amount of $81,375.45 to Axon Enterprise, Inc., of Scottsdale, Arizona for the police department Axon Body Camera System Ms. Lewis moved, seconded by Mr. Bonebrake to approve the Consent Agenda, as presented with claims totaling $572,776.14. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 Consideration and appropriate action relating to items removed from the Consent Agenda None 8. Citizen Request to address the City Council regarding the McGirt Partnership Joe Deere, District 13 Cherokee Nation Tribal Councilor, addressed the City Council. Two citizens commented on the item. Mr. Lehr read a statement into the record. 9. Citizen Request to address the City Council regarding the Wreaths Across America Program Carroll Harris, Post Commander, Owasso VFW Post 7180, addressed the City Council. Owasso City Council November 16, 2021 Page 2 10. PUBLIC HEARING —The City Council will conduct a public hearing for the purpose of receiving citizen input on a proposed amendment to the list of Capital Improvement Projects eligible for funding from the Capital Improvements Fund to include renovations to Fire Station #1 and Fire Station #2 Teresa Willson and David Hurst presented the item. At 7:02 pm, the Mayor opened the Public Hearing for comment. There were no comments from the audience. At 7:03 pm, the Mayor closed the Public Hearing. 11. Consideration and appropriate action relating to Ordinance 1185, approving the rezoning (OZ 21 -07) of approximately 10 acres, located at 10927 East 106th Street North from Agriculture (AG) to Commercial Shopping (CS) and Residential Multi- Family (RM) Alexa Beemer presented the item, recommending adoption of Ordinance 1 185. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Fruga to adopt Ordinance 1185, as recommended. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 12. Consideration and appropriate action relating to an agreement for Engineering Design Services for the East 96th Street North and North 145th East Avenue Intersection Improvement Project Daniel Dearing presented the item, recommending approval of an Agreement for Engineering Services with Garver, LLC, of Tulsa, Oklahoma, in the amount of $220,500, and authorization to execute the agreement. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve and authorize execution of the agreement, as recommended. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 13. Consideration and appropriate action relating to an agreement formalizing utility relocation responsibilities for the East 116th Street North and North Garnett Road Intersection Improvements Daniel Dearing presented the item, recommending approval of the Utility Relocation Agreement with Washington County Rural Water District #3, and authorization for the Mayor to execute the Agreement. There were no comments from the audience. After discussion, Ms. Lewis moved, seconded by Mr. Dunn to approve and authorize execution of the agreement, as recommended. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 14. Consideration and appropriate action relating to bids received for the East 116th Street North and North Garnett Road Intersection Improvements Daniel Dearing presented the item, recommending award of the construction bid to Crossland Heavy Contractors, Inc., of Tulsa, Oklahoma, in the amount of $4,284,397.50, and authorization to execute all necessary documents. There were no comments from the audience. After discussion, Mr. Dunn moved, seconded by Mr. Bonebrake to award the bid and authorize execution of all necessary documents, as recommended. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 Owasso City Council November 16, 2021 Page 3 15. Consideration and appropriate action relating to Resolution 2021 -15, selecting the City of Owasso's consultant for the BI-Annual Oklahoma Department of Transportation Bridge Inspection Program Dwayne Henderson presented the item, recommending approval of Resolution 2021 -15, confirming the selection of Guy Engineering Services, Inc., of Tulsa, Oklahoma. There were no comments from the audience. After discussion, Mr. Bonebrake moved, seconded by Ms. Lewis to approve Resolution 2021 -15, as recommended. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 16. Report from City Manager Warren Lehr reported on the following activities: Veteran's Appreciation Week, Annual Yard Waste Separation Program; City office hours over the Thanksgiving Holiday; Annual Lights On Owasso at Redbud Festival Park; Annual State of the City; and the Annual Christmas Parade. 17. Report from City Attorney None 18. Report from City Councilors Mr. Bonebrake commented on the efforts of Owasso VFW #7180 for the Wreaths Across America Program. Mr. Bush commented on the Veteran's Appreciation Ceremony. 19. Official Notices (documents for acknowledgment of receipt or information only, no discussion or action will be taken) The Mayor acknowledged receipt of the following: • Payroll Payment Report- Pay Period Ending Date November 6, 2021 • Health Care Self- Insurance Claims- dated as of November 10, 2021 • Monthly Budget Status Report - October 2021 20. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) None 21. Adjournment Ms. Lewis moved, seconded by Mr. Fruga to adjourn the meeting. YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:27 pm. Bill Bush, Mayor Juliann M. Stevens, City Clerk Claims List - 12/7/2021 Fund Vendor Name Payable Description Payment Amount 01 GENERAL AEP /PSO ELECTRIC USE $156.64 COX COMMUNICATIONS PHONE $10.63 VERIZON WIRELESS WIRELESS CONNECTION $80.02 GEN ANIMAL CONTROL - Total $247.29 AEP /PSO ELECTRIC USE $22.23 JPMORGAN CHASE BANK BROWN FARMS -SOD $14.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $30.60 GEN CEMETERY •Total $66.83 JPMORGAN CHASE BANK BATH &BODY - PRIZES $28.00 JPMORGAN CHASE BANK HOBBY LOBBY -CLASS SPL $73.41 JPMORGAN CHASE BANK PARKS- COFFEE $64.25 JPMORGAN CHASE BANK REASORS- PRIZES $25.00 JPMORGAN CHASE BANK SAMS -CUPS $46.44 GEN COMM CTR DONATIONS -Total $237.10 AEP /PSO ELECTRIC USE $729.58 COX COMMUNICATIONS PHONE $17.71 GRAND GATEWAY ECO. DEV. ASSC. SENIOR RIDES FOR OCT $111.00 JPMORGAN CHASE BANK AMAZON- SUPPLIES $49.86 JPMORGAN CHASE BANK COX -WIFI $69.00 JPMORGAN CHASE BANK HOME DEPOT - HEATER $119.00 JPMORGAN CHASE BANK KRYPTONITE -WRAP SVC $100.00 JPMORGAN CHASE BANK LODGING EXPENSE 11/8 $208.00 JPMORGAN CHASE BANK LOWES- CHEMICALS $48.40 JPMORGAN CHASE BANK REASORS- RENTAL $39.99 JPMORGAN CHASE BANK SAMS- SUPPLIES $55.90 JPMORGAN CHASE BANK TRAVEL EXPENSE 11/4 $86.98 JPMORGAN CHASE BANK TRAVEL EXPENSE 11/5 $42.84 JPMORGAN CHASE BANK TRAVEL EXPENSE 1118 $16.48 JPMORGAN CHASE BANK WALMART - SUPPLIES $39.73 JPMORGAN CHASE BANK WEBSTRAURANT - REFUND ($25.59) JPMORGAN CHASE BANK WEBSTRAURANT - STEAMER $312.58 SUMNERONE INC CONTRACT BASE RATE $151.00 SUMNERONE INC CONTRACT OVERAGE CHARGE $137.47 F GEN COMMUNITY CENTER -Total $2,309.93 COX COMMUNICATIONS PHONE $28.34 HAROLD RANDALL PINNEY MOWING AND CLEANI $150.00 HAROLD RANDALL PINNEY MOWING AND CLEANING $150.00 JPMORGAN CHASE BANK FASTSIGNS -SIGNS $450.00 JPMORGAN CHASE BANK ICC -EXAM FEE $219.00 JPMORGAN CHASE BANK MEETING EXPENSE 11/19 $17.17 1 Claims List - 12/7/2021 Fund Vendor Name Payable Description Payment Amount 01 GENERAL KENNETH LIVINGSTON BRUSH HOG ABATEMENT $500.00 PROPE VERIZON WIRELESS WIRELESS CONNECTION $404.64 GEN COMMUNITY DEVELOPMENT - Total - $1,919.15 DANIEL BROUGH LIGHTS ON SOUND ENGINEER $160.00 JPMORGAN CHASE BANK DOLLAR TREE - SUPPLIES $60.00 JPMORGAN CHASE BANK J &K- RETNAL $600.00 LUMINATE COMPANY LLC 2021 CHRISTMAS LIGHTS - M $18,922.00 UNIFIRST HOLDINGS LP REDBUD DISTRICT FACILITIES $36.63 GEN CULTURE & RECREATION - Total $19,778.63 COX COMMUNICATIONS PHONE $7,08 JPMORGAN CHASE BANK IEDC -RENEW FEE $455.00 TREASURER PETTY CASH TRAVEL EXP- WINGERT $1,201.23 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN ECONOMIC DEV -Total $1,703.32 AEP /PSO ELECTRIC USE $81.64 AT &T CONSOLIDATED PHONE $14.43 COX COMMUNICATIONS PHONE $3.54 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN EMERG PREPAREDNESS -Total $139.62 CITY GARAGE CITY GARAGE PARTS OCT21 $637.34 COX COMMUNICATIONS PHONE $28.34 JPMORGAN CHASE BANK OZARK LASER -RENEW FEE $1,500.00 LEMKE LAND SURVEYING EASEMENT PREPARATION FOR $3,060.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $49.38 UNITED STATES CELLULAR PW MONTHLY CELL PHONES $55.66 CORPORATION VERIZON WIRELESS WIRELESS CONNECTION $80.02 GEN ENGINEERING -Total $5,410.74 COX COMMUNICATIONS PHONE $28.35 JPMORGAN CHASE BANK API APA -BOOK $389.17 JPMORGAN CHASE BANK NOW DOCS -FORMS $296.00 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $36.25 SUMNERONE INC COPIER SERVICES $51.13 TREASURER PETTY CASH MC &T TRAINING -JONES $65.00 GEN FINANCE -Total $865.90 COX COMMUNICATIONS PHONE $14.17 GEN FIRE SERVICES -Total $14.17 AEP /PSO ELECTRIC USE $2,487.96 AT &T CONSOLIDATED PHONE $1,085.62 BH MEDIA HOLDING GROUPS, INC PUBLICATIONS TULSA WORLD $125.80 E Fund Claims List - 12/7/2021 Vendor Name 01 GENERAL ELIZABETH ANNE CHILDS HALL, ESTILL, HARDWICK, GABLE, JPMORGAN CHASE BANK MAILROOM FINANCE INC MCAFEE & TAFT PROSTAR SERVICES INC THOMAS A. CIPOLLA, P.C. VERIZON WIRELESS Payable Description Payment Amount GENERAL LEGAL SERVICE FEE $4,918.88 GENERAL LEGAL SERVICE FEE $220.00 AMER WASTE -REF SVC $96.18 POSTAGE $999.06 LEGAL - PERSONNEL $10,742.90 COFFEE SUPPLIES $93.45 ARBITRATION $6,122.34 WIRELESS CONNECTION $42.26 GEN GENERAL GOVERNMENT -Total $26,934.67 AEP /PSO ELECTRIC USE $82.91 COX COMMUNICATIONS PHONE $3.54 GEN HISTORICAL MUSEUM -Total $86.45 AMERICANCHECKED INC ATTN: BILLING BACKGROUND CHECKS $501.35 COMMUNITYCARE EAP EAP $450.84 COX COMMUNICATIONS PHONE $14.17 JPMORGAN CHASE BANK FACEBOOK- ADVERT $300.00 JPMORGAN CHASE BANK GIANT TV -EMPL DEV $449.00 JPMORGAN CHASE BANK HOBBY LOBBY -EMPL REC $45.58 JPMORGAN CHASE BANK INDEED - ADVERT $382.92 JPMORGAN CHASE BANK NEXTCARE- TESTING $1,830.00 JPMORGAN CHASE BANK OK NEWS- ADVERT $850.00 JPMORGAN CHASE BANK REASORS -EMPL REC $93.92 LEAD SELF LEAD OTHERS, LLC LEADERSHIP COACHING $750.00 MCAFEE & TAFT LEGAL - PERSONNEL $259.22 TREASURER PETTY CASH ARBITRATION EXP $59.28 GEN HUMAN RESOURCES -Total $5,986.28 AT &T CONSOLIDATED PHONE $24.54 AT &T MOBILITY PUBLIC SAFETY WIRELES $83.35 AV CAPTURE ALL, INC. SUB FEE $2,388.00 AV CAPTURE ALL, INC. SUBSCRIPTION $720.00 COX COMMUNICATIONS PHONE $21.25 MCC INNOVATIONS, LLC MCCI - LASERFICHE RENEWAL $9,984.45 VERIZON WIRELESS WIRELESS CONNECTION $200.05 GEN INFORMATION TECH -Total $13,421.64 A STITCH OF ART LLC EMPLOYEE RECOGNITION $420.00 COX COMMUNICATIONS PHONE $21.25 JPMORGAN CHASE BANK EMPLOYEE RECOGNITION $25.00 JPMORGAN CHASE BANK LEGAL DIRECT -FEES $69.75 JPMORGAN CHASE BANK MEETING EXPENSE 11/19 $35.54 JPMORGAN CHASE BANK PRCTISNG LAW IN -BOOKS $354.67 JPMORGAN CHASE BANK SAMS- SUPPLIES $29.98 C. Claims List - 12/7/2021 Fund Vendor Name Payable Description Payment Amount 01 GENERAL GEN MANAGERIAL -Total ELECTRIC USE $956.19 COX COMMUNICATIONS PHONE $14.17 JPMORGAN CHASE BANK DELL - LAPTOP DOCK $266.41 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES $11.87 OKLAHOMA MUNICIPAL COURT CLERKS MEMB FEES $110.00 GEN MUNICIPAL COURT -Total $402.45 AEP /PSO ELECTRIC USE $1,954.10 COX COMMUNICATIONS PHONE $3.54 JPMORGAN CHASE BANK ATWOODS -BOOTS $100.00 JPMORGAN CHASE BANK CORNERSTONE- CONCRETE $24.66 JPMORGAN CHASE BANK CORNERSTONE -HOSE $54,99 JPMORGAN CHASE BANK CORNERSTONE- SUPPLIES $6.17 JPMORGAN CHASE BANK EQUIP ONE - SUPPLIES $396.00 ROGERS COUNTY RURAL WATER CENTENNIAL PARK WATER SER $360.81 DISTRICT UNIFORM SERVICES $226.62 UNIFIRST HOLDINGS LP PARKS STAFF UNIFORMS $47.16 VERIZON WIRELESS WIRELESS CONNECTION $40.01 WASHINGTON CO RURAL WATER MCCARTY PARK WATER $40.80 DISTRICT GEN PARKS -Total $3,028.24 AEP /PSO ELECTRIC USE $280.22 GEN POLICE COMMUNICATIONS -Total CITY GARAGE PARTS OCT21 $280.22 CITY GARAGE CITY GARAGE PARTS OCT21 $3,359.96 HOLLON FIRE PROTECTION ANNUAL FIRE EXTINGUISHER $101.40 JPMORGAN CHASE BANK OREILLY- SUPPLIES $33.96 SPIRIT LANDSCAPE MANAGEMENT LLC 96TH STREET LANDSCAPE $247.50 SPIRIT LANDSCAPE MANAGEMENT LLC MAIN STREET LANDSCAPE $410.00 SPOK INC. PAGER USE $67.70 UNIFIRST HOLDINGS LP UNIFORM SERVICES $226.62 VERIZON WIRELESS WIRELESS CONNECTION $80.02 GEN STORMWATER -Total $4,527.16 AT &T CONSOLIDATED PHONE $24.54 CITY GARAGE CITY GARAGE PARTS OCT21 $16.27 COX COMMUNICATIONS PHONE $10.63 DALE & LEES SERVICE INC 4 TON UNIT 11 &10 TON UNI $20,880.00 DALE & LEES SERVICE INC GAS VALVE $401.00 DUDE SOLUTIONS INC ANNUAL CONTRACT $2,554.50 RENEWAL21 HOLLON FIRE PROTECTION ANNUAL FE INSPECTION $208.00 JPMORGAN CHASE BANK COX - INTERNET $69.95 JPMORGAN CHASE BANK CPS - GENERATOR SERVICE $300.00 JPMORGAN CHASE BANK HOME DEPOT -KEYS $13.40 4 Claims List - 12/7/2021 Fund Vendor Name Payable Description Payment Amount 01 GENERAL JPMORGAN CHASE BANK JOHNSTONE -PARTS $39.25 JPMORGAN CHASE BANK LOWES - SUPPLIES $64.92 JPMORGAN CHASE BANK NENA -DUES $142.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL $47.20 VERIZON WIRELESS WIRELESS CONNECTION $40.01 GEN SUPPORT SERVICES - Total $24,811.67 TREASURER PETTY CASH CC REFUND -FORST $50.00 TREASURER PETTY CASH CC REFUND - JOHNSON $100.00 TREASURER PETTY CASH CC REFUND - MENDOZA $50.00 TREASURER PETTY CASH CC REFUND -OKFF CAMP $200.00 TREASURER PETTY CASH CC REFUND - SCHICK $200.00 TREASURER PETTY CASH CC REFUND - WESTFALL $50.00 TREASURER PETTY CASH REDBUD REF- KIRKPATRIC $200.00 TREASURER PETTY CASH SPEC EVENT REF- GATHER $200.00 GENERAL • Total $1,050.00 GENERAL -Total $114,177.65 20 AMBULANCE SERVICE CITY GARAGE CITY GARAGE PARTS OCT21 $262.20 JPMORGAN CHASE BANK AMERICAN- BAGGAGE FEE $60.00 JPMORGAN CHASE BANK CAP WASTE- DISPOSAL $320.00 JPMORGAN CHASE BANK CORNERSTONE - TUBING $7.11 JPMORGAN CHASE BANK ENTERPRISE- RENTAL CAR $332.05 JPMORGAN CHASE BANK FULLERTON- SUPPLIES $163.50 JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES $191.45 JPMORGAN CHASE BANK KNOX -KEY SERVICE $1,936.71 JPMORGAN CHASE BANK LIFE ASSIST - SUPPLIES $4,137.42 JPMORGAN CHASE BANK MEDLINE- SUPPLIES $600.00 JPMORGAN CHASE BANK NAT'L REGIS EMT -PMD R $125.00 JPMORGAN CHASE BANK NAT'L REGIS EMT -RECER $25.00 JPMORGAN CHASE BANK NAT'L REGIS -LIC FEE $25.00 JPMORGAN CHASE BANK OREILLY -PARTS $35.00 JPMORGAN CHASE BANK S ANESTHESIA- SUPPLIES $519.96 JPMORGAN CHASE BANK SUMNERONE -COLOR COME $53.42 JPMORGAN CHASE BANK TRAVEL EXPENSE 11/4 $233.73 JPMORGAN CHASE BANK TRAVEL EXPENSE 11/5 $70.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 11/8 $161.55 JPMORGAN CHASE BANK ULINE- SUPPLIES $196.91 JPMORGAN CHASE BANK ZOLL- SUPPLIES $1,725.09 MEDICLAIMS INC BILLING SERVICES $12,763.57 MEDLINE INDUSTRIES INC MEDICAL SUPPLIES $480.00 VERIZON WIRELESS WIRELESS CONNECTION $40.01 AMBULANCE -Total $24,464.68 6_" Fund Claims List - 12/7/2021 Vendor Name Payable Description Payment Amount 20 AMBULANCE SERVICE -Total $24,464.68 21 E -911 AT &T CONSOLIDATED PHONE $338.73 COX COMMUNICATIONS MNTHLY SVC FEE Tt CIRCUIT $229.00 INCOG E911 SERVICE ADMIN FEES $7,562.29 VERIZON WIRELESS WIRELESS CONNECTION $40.01 E911 COMMUNICATIONS -Total $8,170.03 E -911 -Total $8,170.03 25 HOTELTAX AEP /PSO ELECTRIC USE $22.23 JPMORGAN CHASE BANK AARTVARK- DESIGN SVC $318.25 JPMORGAN CHASE BANK MEETING EXPENSE 11118 $82.90 HOTEL TAX ECON DEV -Total $423.38 COX COMMUNICATIONS PHONE $7,08 STRONG NEIGHBORHOODS -Total $7.08 HOTELTAX -Total $430.46 27 STORMWATER MANAGEMENT AEP /PSO ELECTRIC USE $234.05 BARNES CONSTRUCTION SOLUTIONS, INC USACE MITIGATION REQUIREM COX COMMUNICATIONS FREESE AND NICHOLS INC JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK LOT MAINTENANCE OF OKLAHOMA, INC. UNIFIRST HOLDINGS LP UNITED STATES CELLULAR CORPORATION VERIZON WIRELESS PHONE DRAINAGE REVIEW ATWOODS -TRASH BAGS BROWN FARMS -SOD LOWES- SUPPLIES NEXT LVL GRAFIX -SAFET MOWING/TRIMMING UNIFORM SERVICES PW MONTHLY CELL PHONES WIRELESS CONNECTION $11,800.00 $7.08 $1,633.50 $44.97 $52.50 $34.92 $57.00 $823.02 $17.97 $37.77 $40.01 STORMWATER- STORMWATER -Total $14,782.79 STORMWATER MANAGEMENT -Total $14,782.79 34 VISION TAX TERRACON CONSULTANTS INC GEOTECHNICAL ENGINEERING $7,650.00 116TH -MINGO TO GARNETT RD -Total $7,650.00 SH MEDIA HOLDING GROUPS, INC PUBLICATIONS TULSA WORLD $73.80 116TH / GARNETT INTERS IMPR - Total $73.80 VISION TAX -Total $7,723.80 37 SALES TAX FIRE AEP /PSO ELECTRIC USE $4,576.49 AT &T CONSOLIDATED PHONE $14.43 COX COMMUNICATIONS PHONE $116.89 DALE & LEES SERVICE INC ST3 A/C $210.16 HOLLON FIRE PROTECTION FIRE EXTINGUISHERS CHECK $732.00 JPMORGAN CHASE BANK ADVANCE AUTO -FLOOR DR $31.65 Claims List - 12/7/2021 Fund Vendor Name Payable Description Payment Amount 37 SALES TAX FIRE JPMORGAN CHASE BANK ADVANCE AUTO -FLUID $5,78 JPMORGAN CHASE BANK AMAZON- SUPPLIES $96.47 JPMORGAN CHASE BANK AMER WASTE - REFUSE SVC $138.77 JPMORGAN CHASE BANK ATWOODS -HOSE $26.98 JPMORGAN CHASE BANK CHEWY -K9 FOOD $49.86 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $99.97 JPMORGAN CHASE BANK DELL - REFUND ($147.23) JPMORGAN CHASE BANK EMTEC -PEST CONTROL $395.00 JPMORGAN CHASE BANK HOME DEPOT -TOOLS - $1.78 JPMORGAN CHASE BANK INLAND -PARTS $183.53 JPMORGAN CHASE BANK JOTFORM -MEMB FEE $39.00 JPMORGAN CHASE BANK LOCKE -PARTS $30.06 JPMORGAN CHASE BANK LOWES- ADHESIVE $9.98 JPMORGAN CHASE BANK LOWES- HARDWARE $17.34 JPMORGAN CHASE BANK LOWES- SUPPLIES $57.98 JPMORGAN CHASE BANK NAFECO -BOOTS $1,483.60 JPMORGAN CHASE BANK NAMEPLATES - NAMEPLATES $140.16 JPMORGAN CHASE BANK NSC- MONITORS $514.92 JPMORGAN CHASE BANK NSC -PPE $11,604.00 JPMORGAN CHASE BANK OK POLICE SPLY - UNIFOR $53.20 JPMORGAN CHASE BANK OK POLICE - UNIFORMS $120.00 JPMORGAN CHASE BANK P &K -TOOLS $55.78 JPMORGAN CHASE BANK SAFE KIDS -CAR SEAT TE $110.00 JPMORGAN CHASE BANK SAMS- SUPPLIES $171.96 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM $131.92 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM S $149.98 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORMS $641.94 JPMORGAN CHASE BANK SUMNERONE -LEASE COME $160.27 JPMORGAN CHASE BANK TAG -Z -TAGS $500.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 1118 $140.15 JPMORGAN CHASE BANK TTC- AWARDS CEREMONY $578.00 JPMORGAN CHASE BANK WASH CO RWD -WATER $103.49 JPMORGAN CHASE BANK WATERSTONE- CLEANING $39.58 JPMORGAN CHASE BANK WPSG- REFUND ($4.16) VERIZON WIRELESS WIRELESS CONNECTION $1,017.70 SALES TAX FUND -FIRE -Total $24,399.38 SALES TAX FIRE • Total $24,399.38 38 SALES TAX POLICE AEP IPSO ELECTRIC USE $4,655.01 AT &T CONSOLIDATED PHONE .$14.43 AT &T MOBILITY PUBLIC SAFETY WIRELES $138.63 CITY GARAGE CITY GARAGE PARTS OCT21 $3,876.89 11 Claims List - 12/7/2021 Fund Vendor Name Payable Description Payment Amount 38 SALES TAX POLICE COX COMMUNICATIONS PHONE $201.90 JPMORGAN CHASE BANK NEXTCARE- VACCINES $200.00 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $35.64 _ OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE $203.00 _ TREASURER PETTY CASH CAR WASH $12.00 TREASURER PETTY CASH VEHICLE TAG $89.00 VERIZON WIRELESS WIRELESS CONNECTION $1,268.24 SALES TAX FUND- POLICE -Total $10,694.74 SALES TAX POLICE -Total $10,694.74 39 SALES TAX STREETS AEP IPSO ELECTRIC USE $2,059.21 CINTAS CORPORATION FIRST AID SUPPLIES $109.66 CITY GARAGE CITY GARAGE PARTS OCT21 $1,172.72 COX COMMUNICATIONS PHONE $7.08 HOLLON FIRE PROTECTION ANNUAL FIRE EXTINGUISHER $101.40 JPMORGAN CHASE BANK AUTOZONE -LINER KIT $99.99 JPMORGAN CHASE BANK BROWN FARMS - CONCRETE $35.00 JPMORGAN CHASE BANK BROWN FARMS -SOD $28.00 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $19.93 JPMORGAN CHASE BANK CORNERSTONE -TOOLS $62.97 JPMORGAN CHASE BANK DUNHAMS- ASPHALT $533.60 JPMORGAN CHASE BANK EAGLE REDI- CONCRETE $684.00 JPMORGAN CHASE BANK FENCE SPLY -FENCE CAPS $286.93 JPMORGAN CHASE BANK LOWES- BOARDS $23.10 JPMORGAN CHASE BANK LOWES- MATERIALS $49.38 JPMORGAN CHASE BANK LOWES- SUPPLIES $68.50 JPMORGAN CHASE BANK MICHAELTODDCO -PARTS $118.46 JPMORGAN CHASE BANK MIDLAND -FENCE RAILS $3,296.00 JPMORGAN CHASE BANK NEXT LVL GRAFIX -SAFET $57.00 JPMORGAN CHASE BANK P &K -PARTS $11.16 SIGNALTEK INC NOVEMBER 2021 MONTHLY MAI $1,435.00 SPOK INC. PAGER USE $200.69 TRAFFIC SIGNALS, INC REPLACE SENSORS ON E 86 S $18,500.00 UNIFIRST HOLDINGS LP UNIFORM SERVICES $357.55 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASHINGTON CO RURAL WATER 116 LANDSCAPE IRRIG $303.09 DISTRICT SALES TAX FUND-STREETS -Total $29,700.44 SALES TAX STREETS -Total $29,700.44 40 CAPITAL IMPROVEMENTS JPMORGAN CHASE BANK HOME DEPOT -PARTS $9.25 JPMORGAN CHASE BANK LOCKE -PARTS $103.49 JPMORGAN CHASE BANK WS DARLEY -TOOLS $397.51 e Fund Claims List - 12/7/2021 Vendor Name Payable Description Payment Amount 40 CAPITAL IMPROVEMENTS CIP FIRE DEPT VEHICLES -Total $510.25 TERRACON CONSULTANTS INC GEOTECHNICAL ENGINEERING $7,650.00 CIP GARN RD WIDE 106 -116 - Total $7,650.00 CAPITAL IMPROVEMENTS -Total $8,160.25 70 CITY GARAGE AEP /PSO ELECTRIC USE $333.19 COX COMMUNICATIONS PHONE $14.17 HOLLON FIRE PROTECTION ANNUAL FE INSPECTION $48.00 JPMORGAN CHASE BANK AMAZON - BATTERY $59.99 JPMORGAN CHASE BANK ARCANTENNA -PARTS $968.10 JPMORGAN CHASE BANK ARROWHEAD -PARTS $670.00 JPMORGAN CHASE BANK BUMP2BUMP -PARTS $2,057.68 JPMORGAN CHASE BANK BUMP2BUMP- SUPPLIES $38.92 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES $5.68 JPMORGAN CHASE BANK GOODYEAR -PARTS $3,547.42 JPMORGAN CHASE BANK HESSELBEIN -TIRE $359.85 JPMORGAN CHASE BANK HESSELBEIN -TIRES $644.00 JPMORGAN CHASE BANK JIM GLOVER -PARTS $1,489.00 JPMORGAN CHASE BANK JIM GLOVER - REPAIR $696.42 JPMORGAN CHASE BANK NPI /RAM MOUNTS -PARTS $250.12 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES $10.89 JPMORGAN CHASE BANK SUMMIT -PARTS $272.98 UNIFIRST HOLDINGS LP UNIFORM RENTAL $139.44 CITYGARAGE -Total $11,605.85 CITY GARAGE -Total $11,605.85 76 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS $5,519.24 UNITED SAFETY & CLAIMS INC UNITED SAFETY CLAIMS $1,658.33 WORKERS' COMP SELF -INS -Total $7,177.57 WORKERS' COMP SELF -INS -Total $7,177.57 77 GENERAL LIABILITY - PROPERT CROWL MECHANICAL INC BRGCCH COOLER CEILING REP $3,059.00 JPMORGAN CHASE BANK CARPARTS -PARTS $154.87 JPMORGAN CHASE BANK UNITED FORD -PARTS $29.85 JPMORGAN CHASE BANK US AUTO - REFUND ($46.16) LAURIE MICKLE TORT CLAIM $215.24 GEN LIAB -PROP SELF INS -Total $3,412.80 GENERAL LIABILITY - PROPERT -Total $3,412.80 78 HEALTHCARE SELF INS FUND JPMORGAN CHASE BANK NEXTCARE- TESTING $4,250.00 SELF4NS HEALTHCARE -Total $4,250.00 HEALTHCARE SELF INS FUND - Total $4,250.00 City Grand Total $269,150.44 N TO: The Honorable Mayor and City Council FROM: Jeff Atchison Human Resources Risk Management SUBJECT: Burggraf Services, Inc., Invoice for Clubhouse Restoration DATE: December 3, 2021 BACKGROUND: The City's property - casualty insurance through Oklahoma Municipal Assurance Group (OMAG) provides coverage for damage to City property exceeding the $25,000.00 deductible. In February 2021, the Bailey Ranch Clubhouse sustained water damage as a result of a burst pipe in the fire suppression system. OMAG's claim process requires the City to pay the vendors. OMAG will reimburse the City in the amount exceeding the deductible. Burggraf Services, Inc. completed the restoration work in August and submitted an invoice in the amount of $27,193.28. If payment is authorized, the City will receive reimbursement of $10,051.10 from OMAG. Due to the Burggraf invoice being in excess of the City Manager's spending authority, this item is being presented for City Council consideration and action. COMMENTS: The City has already paid for the mitigation (clean -up) of the water in the amount of $17,087.25 and received a $10,971.33 reimbursement from OMAG. There is also an additional expense of $3,059.00 on the claims list for Crowl Mechanical, Inc, for repairing damage to the cooler ceiling. RECOMMENDATION: Staff recommends authorization for payment to Burggraf Restoration Services, Inc., of Tulsa, Oklahoma, in the amount of $27,193.28. TO: The Honorable Mayor and City Council FROM: Teresa Willson Information Technology Director SUBJECT: Resolution 2021 -16, Capital Improvements Project Determination DATE: December 3, 2021 EXECUTIVE SUMMARY: The purpose of this memorandum is to recommend amending the list of projects eligible for the Capital Improvement Fund to include Fire Station #1 and Fire Station #2 Renovations. BACKGROUND: The Capital Improvements Committee conducted a public meeting on October 26, 2021, to consider a proposed amendment to the list of eligible Capital Improvement Fund projects. As per the resolution defined procedures, the City Council conducts a public hearing to receive and consider citizen input relevant to the recommendation made by the Capital Improvements Committee. Notice of the public hearing must be made no less than five calendar days prior to the public hearing. At the conclusion of the public hearing, which was held on November 16, 2021, the City Council must continue the matter for at least two weeks before taking any action to amend the listing of projects. Any action taken by the City Council to amend the current list of projects must be made by adopting a resolution. PROJECT INFORMATION Fire Station #1, located at 8901 North Garnett Road, opened 26 years ago, and Fire Station #2, located at 207 South Cedar Street, was built in the mid 1970's. Both stations are in need of renovations to increase longevity and improve utilization and function. Staff estimates renovations will extend the life of the facilities for another 15 to 20 years. Renovations for Fire Station #I have an estimated cost of $579,000.00. Renovations for Fire Station #2 have an estimated cost of $667,900.00. CURRENT PROJECT LIST: Adopted September 7, 2021, Resolution 2021 -12 designated the following list of projects as eligible for funding from the Capital Improvements Fund: • East 76th Street North Widening Project (Hwy 169 to North 129th East Avenue) • East 76th Street North and US 169 Interchange Improvements • Garnett Road Widening Project (East 96th Street North to East 106th Street North) • Garnett Road Widening (East 1061h Street North to East 116th Street North) • East 96th Street North and North 145th East Avenue Intersection Improvements • East 106th Street North and North 129th East Avenue Intersection Improvements • East 106th Street North and North 145th East Avenue Intersection Improvements • East 1116th Street North and North 129th East Avenue Intersection Improvements CIP Page 2 • East 1161h Street North and North 140th East Avenue Intersection Traffic Signal Improvements • Annual Street Rehabilitation Program • Highway 169 East and West Service Roads (East 66th Street North to East 126th Street North) • Central Park / Lakeridge Subdivision Stormwater Improvements • Rayola Park and Elm Creek Tributary 5A Stormwater Improvements • South Sports Park Regional Detention Pond Project • Sports Park • Elm Creek Park Improvements • Main Police Station / City Hall • Vehicle Maintenance Facility • Public Safety Vehicles • Fiber Installation Owasso Police Department to Public Works • 5K Heart Healthy Trail • Funtastic Island Renovations and Splash Pad RECOMMENDATION: Staff recommends approval of Resolution 2021 -16, amending the list of projects eligible for the Capital Improvements Fund to include Fire Station #I and Fire Station #2 Renovations. ATTACHMENT: Resolution 2021 -16 CITY OF OWASSO, OKLAHOMA RESOLUTION 2021 -16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, AMENDING THE DETERMINATION OF CAPITAL IMPROVEMENT PROJECTS ELIGIBLE FOR FUNDING FROM THE CAPITAL IMPROVEMENTS FUND WHEREAS, on the 14th day of October, 2003, the citizens of the City of Owasso, Oklahoma, approved Ordinance 763, providing for the extension of the third penny sales tax and further, restricting the use of said sales tax generated by such third penny extension to capital projects reviewed by the Capital Improvements Committee and approved by the City Council by resolution; and, WHEREAS, the City Council by previous Resolutions designated the following Capital Improvement projects as eligible for funding from the Capital Improvement Fund: • East 76th Street North Widening Project (Hwy 169 to North 129th East Avenue) • East 761h Street North and US 169 Interchange Improvements • Garnett Road Widening Project (East 96th Street North to East 106th Street North) • Garnett Road Widening (East 106th Street North to East 116th Street North) • East 96th Street North and North 1451h East Avenue Intersection Improvements • East 106th Street North and North 129th East Avenue Intersection Improvements • East 106th Street North and North 145th East Avenue Intersection Improvements • East 1 16th Street North and North 129th East Avenue Intersection Improvements • East 116th Street North and North 140th East Avenue Intersection Traffic Signal Improvements • Annual Street Rehabilitation Program • Highway 169 East and West Service Roads (East 661h Street North to East 126th Street North) • Central Park / Lakeridge Subdivision Stormwater Improvements • Rayola Park and Elm Creek Tributary 5A Stormwater Improvements • South Sports Park Regional Detention Pond Project • Sports Park • Elm Creek Park Improvements • Main Police Station / City Hall • Vehicle Maintenance Facility • Public Safety Vehicles • Fiber Installation Owasso Police Department to Public Works • 5K Heart Healthy Trail • Funtastic Island Renovation and Splash Pad WHEREAS, the City Council, after receiving a recommendation from the Capital Improvements Committee and properly notifying the public as required by Resolution 2003 -14, held a Public Hearing on Tuesday, November 16, 2021, to consider projects to be included on the Capital Projects list. Resolution 2021 -16 Page 1 of 2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, that, to -wit: The Capital Improvement Projects list heretofore designated be amended by providing that the following be included as capital projects eligible for funding from the Capital Improvements Fund: Fire Station No. 1 and Fire Station No. 2 Renovations PASSED AND APPROVED this 7th day of December, 2021. Bill Bush, Mayor ATTEST: Juliann M. Stevens, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney Resolution 2021 -16 Page 2 of 2 TO: The Honorable Mayor and City Council FROM: Jason Woodruff Four (4) Explorer Units (Visor Lights) Deputy Chief of Police SUBJECT: Recommendation for Bid Award Three (3) Durango Units (K9) Police Vehicle Equipment DATE: December 3, 2021 BACKGROUND: The Owasso Police Department budgeted for ten (10) new patrol vehicles for FY 2022. Due to a nationwide vehicle shortage, the decision was made to pursue acquisition of patrol vehicles from existing inventory, as opposed to the traditional practice of ordering the vehicles from a manufacturer. On October 19, 2021, the Owasso City Council approved the purchase of three (3) Dodge Durango patrol vehicles from Bob Howard Dodge of Oklahoma City, Oklahoma and two (2) Ford Explorer patrol vehicles from Bill Knight Ford of Tulsa, Oklahoma. On November 2, 2021, the Owasso City Council approved the purchase of five (5) Ford Explorer patrol vehicles from John Vance Ford of Guthrie, OK. The authorized purchases included the cost of the vehicles, but did not include the emergency equipment needed to outfit them for patrol use, requiring a separate purchasing process for the procurement and installation of the remaining equipment. SOLICITATION OF BIDS: In November 2021, staff completed bid documents and solicited for bids in accordance with the City's purchasing ordinance. A public bid opening was conducted on November 22, 2021, with two (2) vendors submitting bids. The equipment purchase was divided into three (3) different equipment bids and sealed bid packets were received as follows: Bid Items Ultimate Vehicle Solutions Dana Safety Supplies 1. Four (4) Explorer Units (Visor Lights) $40,917.92 $44,980.00 Three (3) Durango Units (K9) $43,485.36 $44,205.00 Three (3) Explorer Units (Lightbar) $31,208.70 $36,180.00 TOTAL: $115,611.98 $125,365.00 Staff has reviewed the bids and confirmed that the lowest bids, submitted by Ultimate Vehicle Solutions, fulfills the specifications and meet the needs of the Owasso Police Department. FUNDING: The City Council approved Resolution 2017 -05, which added the purchase of public safety vehicles as eligible expenditures from the Capital Improvements Fund. Funds are available through the Capital Improvements Fund for equipping the ten (10) police vehicles. Police Vehicle Equipment Bid Page 2 RECOMMENDATION: Staff recommends awarding the following project bids to Ultimate Vehicle Solutions of Tulsa, Oklahoma, in the total amount of $115,611.98, and authorization to execute all necessary documents: Four (4) 2021 Ford Explorer Patrol Units (Visor Lights) $40,917.92 Three (3) 2021 Dodge Durango K9 Units $43,485.36 Three (3) 2021 Ford Explorer Patrol Units (Lightbars) $31,208.70 TO: The Honorable Mayor and City Council FROM: Daniel Dearing, P.E, CFM Assistant City Engineer SUBJECT: Agreement for Gas Facilities Relocation with Oklahoma Natural Gas Company East 116th Street North Widening, from North Mingo Road to North Garnett Road DATE: December 3, 2021 BACKGROUND: Oklahoma Natural Gas (ONG) lines are located in both private easements owned wholly by ONG and public right -of -way along East 116th Street North from North Mingo Road to North Garnett Road. An agreement for the relocation of those ONG facilities is proposed for the roadway- widening project. The City is responsible for the cost of relocation of utilities in private easements. Relocation of utilities in the public right -of -way is the responsibility of the utility company. ONG currently owns and operates 7,730 linear feet of various medium - pressure distribution pipelines within the limits of the project. Of this total length, 6,582 linear feet are located within a privately -owned easement. Earlier this year, ONG proposed an initial total cost to relocate the gas lines at $2,619,206, of which $1,687,475 would be the responsibility of the City of Owasso. These costs are based on the amount of rock anticipated on the project after rock was found relocating lines on East 116th Street North, from North Garnett Road to North 129th East Avenue. Staff disputed the claim that there was difficult rock to remove in the area and ordered test holes to be drilled along the alignment of the new lines. The test hole results showed less rock than ONG anticipated. After ONG reviewed the resulting information, ONG reduced the proposed relocation total cost to $1,963,230, of which $1,277,127 would be the City of Owasso's revised portion. Costs include material, labor, and contract administration. AGREEMENT FOR GAS FACILITIES RELOCATION: The Agreement (see Attachment) contains language outlining the basis for the relocation costs and how ONG will be reimbursed by the City. A summary of the agreement's key points follows: Relocation costs will be based on actual costs of relocating the gas lines and the rock experienced. ONG will award and pay for the work based on competitive bids or continuing contract(s), whichever is deemed most practical and economical by ONG. • If relocation services come in at a higher amount than the estimate, ONG will send the City a written notice, and the City will have the right to terminate the agreement within ten (10) days of receipt of notice. • The City will reimburse ONG within thirty (30) days of completion of work, which is estimated to be in the FY 2021 -2022 fiscal year. • ONG easements shall be considered to retain precedence so that any City project in the future requiring additional relocations of the some facilities shall be paid by the City. ONG Utility Relocation Agreement 1161h Mingo to Garnett Page 2 FUNDING: Funding is available in the Vision Recapture Fund. RECOMMENDATON: Staff recommends approval of the Agreement for Gas Facilities Relocation between Oklahoma Natural Gas Company and City of Owasso, authorization to terminate the agreement if revised estimates submitted by ONG become more than $1,277,127 prior to commencement of construction and if it is determined by the City Manager that the revised estimate no longer fits within the City budget, and authorization to execute the agreement. ATTACHMENTS: Agreement Location Map AGREEMENT GAS FACILITIES RELOCATION ROADWAY IMPROVEMENT PROJECT E 116th ST, N MINGO RD TO N GARNETT RD CITY OF OWASSO TULSA COUNTY Oklahoma Natural Gas Company, a Division of ONE Gas, Inc., hereinaftercal led "Company," owns various medium - pressure distribution natural gas pipelines within the construction limits of the referenced project in the City of Owasso, Tulsa County, Oklahoma, which Company utilizes in the discharge of its duties as a public service corporation. City of0wasso, Oklahoma, a municipal corporation, hereinafter called "City," has requested Company to relocate these facilities to accommodate the proposed construction of the referenced project as shown on plans therefore, the latest of which were received electronically by Company on July 3, 2018. City agrees to reimburse Company in the extent and manner hereinafter stated for that portion of the cost of relocating said facilities which is for the benefit of City. Company proposes to perform the necessary relocation of its facilities in substantial accordance with the twelve plan sheets and the three -page cost estimate, al I dated November 4,202 1, of which four copies each are attached. Company will bear the cost of relocating the portions of the facilities which do not occupy private rights-of-way. The City's share of the estimated cost of the necessary relocation will be $1,277,127, all of which is to be reimbursed to Company by City. City by accepting the proposal agrees that City shall reimburse Company for its share ofthe total actual relocation costs, said costs being arrived at in the same manner as used in Company's estimated cost of the project attached hereto. Such relocation costs will be based upon, but not necessarily limited to, material suppliers', work contractors', and equipment - rental invoices; and at then - current rates and prices, company's transfer and stores expense charges for warehoused materials; payroll time sheets; indirect labor charges; auto, buck, and equipment use records; expense statements; and standard allocated overhead charges. Company's award of and payment for contracted work will be based upon competitive bids or continuing contract, whichever appears to the Company will be most practical and economical. It is further understood, and City by accepting this proposal agrees, that City will reimburse the Company in accordance with this agreement within thirty (30) days after the said relocation work has been completed and Company's statement for City's costs thereof has been submitted. Company agrees that in the event Company should determine prior to commencement of construction that the revised estimated amount of the reimbursement by the City may exceed the estimated cost as stated herein, Company shall notify the City of such determination in writing. City shall have the right to terminate this agreement within ten (10) days of receipt of such said written notice. If City elects to so terminate, City shall pay Company the City's share o f any engineering cost incurred to date of termination. If the City does not terminate the agreement within the ten (10) days, it shall remain in fill force and effect. The Company by agreeing to or by abandoning, relocating, or modifying any of its facilities pursuant to this agreement shall not thereby be deemed to have abandoned, modified, released, or otherwise destroyed any of its rights existing at the time of the execution of this agreement under valid and subsisting private right -of-way easements granted to, obtained by or through condemnation, or otherwise vested in the Company unless the Company shall have released same by written instrument. Further, should the Company in the course of relocating the above - described facilities relocate any of such facilities presently located on private right -of -way onto public right -of -way, the Company shall be deemed in respect to such facilities to have retained sufficient easement and other rights such that ifsaid facilities are encompassed within any Page 1of 2 future governmental project requiring relocation, adjustment, or abandonment of such facilities, that the Company shall be entitled to reimbursement forthe cost of such relocation, adjustment, or abandonment from the governmental agency requiring the same; provided, however, this provision shall not be construed as requiring reimbursement by the City of Owasso except when such relocation, adjustment, or abandonment is required for a project of the City of Owasso. Any changes made by the City in this proposal as submitted by the Company shall be subject to the written acceptance thereof by the Company before there is any binding contract between the parties. City by accepting this proposal warrants that it now has or will have unencumbered finds available with which to pay the relocation costs to the extent herein above provided. If this proposal is not accepted by the City within one (1) year from the date of this letter, this proposal shall automatically terminate and thereafter shall not be subject to acceptance by the City unless the proposal is reinstated by Company. Company respectfully requests that the City of Owasso agree to the terms of this proposal by signing in the space provided below and returning one executed copy to us. ATTEST: briax (Shan, Dated: 11/1012021 OKLAHOMA NATURAL GAS COMPANY, A DIVISION OF ONE Gas, Inc. By: Signer to i fEyAldreM... Vice President Operations APPROVED as to form and legality this 7th day of December City Attorney, Julie Lombardi CITY OF OWASSO, OKLAHOMA Mayor, Bill Bush ATTEST: City Clerk, Juliann M. Stevens 2021. 11/10/2021 Signer ID: LK9XMB31T2... This 7th day of December 2021. Page 2 of 2 Document ID: 66r15d0394db8Oe68cd4 fl Oed3041b5d3190¢563085c 07ceO3fcgc4646bO8O 116th Street Widening - Mingo to Garnett 885 ft Project Limits 11/29/2021 This map may represents a visual display of related geographic informat ion. Data provided hereon Is not guarantee of acutual field conditions. To be sure of complete accuracy, please contact the responsible staff for most up-to -date information. TO: The Honorable Mayor and City Council FROM: H. Dwayne Henderson, P.E, CFM. City Engineer SUBJECT: Agreement for Gas Facilities Relocation with Oklahoma Natural Gas Company Garnett Road Widening Project from East 1061h Street North to East 1161h Street North DATE: December 3, 2021 BACKGROUND: Oklahoma Natural Gas (ONG) lines are located in both private easements owned wholly by ONG and public right -of -way along North Garnett Road from East 106th Street North to East l 16th Street North. An agreement for the relocation of those ONG facilities is proposed for the roadway- widening project. The City is responsible for the cost of relocation of utilities in private easements. Relocation of utilities in the public right -of -way is the responsibility of the utility company. ONG currently owns and operates 5,265 linear feet of various medium - pressure distribution pipelines within the limits of the project. Of this total length, 5,054 linear feet are located within a privately -owned easement. Earlier this year, ONG proposed an initial total cost to relocate the gas lines at $1,730,170, of which $1,427,365 would be the responsibility of the City of Owasso. These costs are based on the amount of rock anticipated on the project after rock was found relocating lines on East 1 16 +h Street North, from North Garnett Road to North 129th East Avenue. Staff disputed the claim that there was difficult rock to remove in the area and ordered test holes to be drilled along the alignment of the new lines. The test hole results showed less rock than ONG anticipated. After ONG reviewed the resulting information, ONG reduced the proposed relocation total cost to $1,503,221 of which $1,279,265 would be the City of Owasso's revised portion. Costs include material, labor, and contract administration. AGREEMENT FOR GAS FACILITIES RELOCATION: The Agreement (see Attachment) contains language outlining the basis for the relocation costs and how ONG will be reimbursed by the City. A summary of the agreement's key points follows: Relocation costs will be based on actual costs of relocating the gas lines and the rock experienced. ONG will award and pay for the work based on competitive bids or continuing contract(s), whichever is deemed most practical and economical by ONG. If relocation services come in at a higher amount than the estimate, ONG will send the City a written notice, and the City will have the right to terminate the agreement within ten (10) days of receipt of notice. • The City will reimburse ONG within thirty (30) days of completion of work, which is estimated to be in the FY 2022 -2023 fiscal year. ONG easements shall be considered to retain precedence so that any City project in the future requiring additional relocations of the same facilities shall be paid by the City. ONG Utility Relocation Agreement Garnett 106th to 116 Page 2 FUNDING: Funding is available in the Capital Improvement Fund. RECOMMEN DATON: Staff recommends approval of the Agreement for Gas Facilities Relocation between Oklahoma Natural Gas Company and City of Owasso, authorization to terminate the agreement if revised estimates submitted by ONG become more than $1,279,265 prior to commencement of construction and if it is determined by the City Manager that the revised estimate no longer fits within the City budget, and authorization to execute the agreement. ATTACHMENTS: Agreement Location Map AGREEMENT GAS FACILITIES RELOCATION ROADWAY IMPROVEMENT PROJECT N GARNETT RD, 106 T ST N TO 116Ttr ST N CITY OF OWASSO TULSA COUNTY Oklahoma Natural Gas Company, a Division of ONE Gas, Inc., hereinafter called "Company," owns various ntedlunt- pressure distribution natural gas pipelines within the construction limits of the referenced project in the City of Owasso, Tulsa County, Oklahoma, which Company utilizes in the discharge of its duties as a public service corporation. City of Owasso, Oklahoma, a municipal corporation, hereinafter called "City," has requested Company to relocate these facilities to accommodate the proposed construction of the (referenced project as shown on plans therefore, the latest of which were received electronically by Company on May 1, 2019. City agrees to reimburse Company in the extent and manner hereinafter stated for that portion of the cost of relocating said facilities which is for the benefit of City. Company proposes to perform the necessary relocation of its facilities in substantial accordance with the nine plan sheets and the three -page cost estimate, all dated November 5,202 1, ofwhiclt four copies each are attached. Company will bear the cost of relocating the potions of the facilities which do not occupy private rights -of -way. The City's share of the estimated cost of the necessary relocation will be $1,279,265, all of which is to be reimbursed to Company by City. City by accepting the proposal agrees that City shall reimburse Company for its share ofthe total actual relocation costs, said costs being arrived at in the same manner as used in Company's estimated cost of the project attached hereto. Such relocation costs will be based upon, but not necessarily limited to, material suppliers', work contractors', and equipment - rental invoices; and at then - current rates and prices, company's transfer and stores expense charges for warehoused materials; payroll time sheets; indirect labor charges; auto, tuck, and equipment use records; expense statements; and standard allocated overhead charges. Company's award of and payment for contracted work will be based upon competitive bids or-continuing contract, whichever appears to the Company will be most practical and economical. It is further understood, and City by accepting this proposal agrees, that City will reimburse the Company in accordance with this agreement within thirty (30) days after the said relocation work has been completed and Company's statement for City's costs thereof has been submitted. Company agrees that in the event Company should determine prior to commencement of construction that the revised estimated amount of the reimbursement by the City may exceed the estimated cost as stated herein, Company shall notify the City of such determination in writing. City shall have the right to terminate this agreement within ten (10) days of receipt of such said written notice. If City elects to so terminate, City shall pay Company the City's share of any engineering cost incurred to date of termination. If the City does not terminate the agreement within the ten (10) days, it shall remain in full force and effect. The Company by agreeing to or by abandoning, relocating, or modifying any of its facilities pursuant to this agreement shall not thereby be deemed to have abandoned, modified, released, or otherwise destroyed any of its rights existing at the time of the execution of this agreement under valid and subsisting private right -of -way easements granted to, obtained by or through condemnation, or otherwise vested in the Company unless the Company shall have released same by written instrument. Further, should the Company in the course of relocating the above - described facilities relocate any of such facilities presently located on private right -of -way onto public right -of -way, the Company shall be deemed in respect to such facilities to have retained sufficient easement and other rights such that if said facilities are encompassed within any Page 1 of 2 0omment ID: 6467501 Oftt 69b42525fe92 50c2 86ae 09676cb7Ol415d031535dd9e46c0169 future governmental project requiring relocation, adjustment, or abandonment of such facilities, that the Company shall be entitled to reimbursement for the cost of such relocation, adjustment, or abandonment from the governmental agency requiring the same; provided, however, this provision shall not be construed as requiring reimbursement by the City of Owasso except when such relocation, adjustment, or abandonment is required for a project of the City of Owasso. Any changes made by the City in this proposal as submitted by the Company shall be subject to the written acceptance thereof by the Company before there is any binding contract between the parties. City by accepting this proposal warrants that it now has or will have unencumbered finds available with which to pay the relocation costs to the extent herein above provided. If this proposal is not accepted by the City within one (I) year from the date of this letter, this proposal shall automatically terminate and thereafter shall not be subject to acceptance by the City unless the proposal is reinstated by Company. Company respectfully requests that the City of Owasso agree to the terms of this proposal by signing in the space provided below and returning one executed copy to us. ATTEST: Dated: 11/1012021 APPROVED as to form and legality this City Attorney CITY OF OWASSO, OKLAHOMA Mayor rrlrliaw9 City This day of Dmumod ID: day of OKLAHOMA NATURAL GAS COMPANY, A DIVISION OF ONE Gas, Inc. By: Signer Vice President Operations 2021. Page 2 of 2 North Garnett Road, East 106th Street North to East 116th Street North ONG Gas Line Relocation 1" = 1200 ft Location Map 1/29/2021 This map may represents a visual display of related geographic information. Data provided here en is notguarantee of acutual field conditions. 7o be sure of complete accuracy, please contactthe responsible staff for most up -to -date information. TO: The Honorable Mayor and City Council FROM: Roger Stevens Public Works Director SUBJECT: Right -of -Way Acquisition - East 961h Street North from North 119th East Avenue to North 129th East Avenue Roadway Improvement Project DATE: December3,2021 BACKGROUND: City staff is currently involved in the acquisition of right -of -way and easements for the East 961h Street North Roadway Improvements from North 119th East Avenue to North 129th East Avenue. Negotiations for the purchase of 6,811.1 square feet of right -of -way and 99 square feet of permanent easement from Wal -Mart Stores East, Incorporated, located at 12101 East 96th Street North, have been successfully completed and staff is seeking City Council authorization to purchase the land. DESCRIPTION /PURCHASE PRICE: The settlement offer for the right -of -way is approximately $8.58 per square foot, for the purchase price of $58,444.20. Compensation for damages in the amount of $2,255.80 is in addition to the right -of -way, for a total cost of $60,700.00. FUNDING: Funding for this purchase is included in the Vision Recapture Fund. RECOMMENDATION: Staff recommends authorization for payment in the amount of $60,700.00 to Wal -Mart Stores East, Incorporated, for the acquisition of right -of -way, easement, and compensation for damages, located at 12101 East 961h Street North. ATTACHMENT: Site Map E 96 St N Roadway Improvements - Land Acquisition TO: FROM: SUBJECT: DATE: The Honorable Mayor and City Council Christopher A. Garrett Assistant City Manager Vehicle Leasing from Enterprise Fleet Management, Inc. December 3, 2021 BACKGROUND: On April 13, 2021, staff presented a proposal regarding leasing fleet vehicles as a strategy to reduce long -term costs. On August 3, 2021, City Council approved the Master Equity Lease Agreement with Enterprise Fleet Management, Inc. The Master Equity Lease Agreement establishes the business relationship between the City and Enterprise Fleet Management, Inc., which allows staff to initiate capital leasing arrangements for each of the thirty (30) vehicles proposed as part of the FY 2022 Budget. Staff indicated to City Council that a recommendation would be submitted for Ram trucks for this fiscal year; however, Enterprise Fleet Leasing recently informed staff that RAM announced it would not be supplying 2022 model trucks to the government market. Thus, staff is now recommending the lease of fourteen (14) % -ton pick -up trucks manufactured by Ford Motor Company. To move forward, staff is seeking City Council approval to enter into a forty- eight - month lease with Enterprise Fleet Management, Inc. to lease the following vehicles: Capitalized Cost Monthly Lease Est. End Value Six (6) 2022 F150 Ext. Cab (6.5' Bed) $34,703.00 $590.73 $12,215.48 Seven (7) 2022 F150 Crew Cab (5.5' Bed) $35,355.00 $601.80 $12,445.08 One (1) 2022 F150 Crew Cab (6.5' Bed) $35,862.00 $610.42 $12,623.28 It is important to note, that the forty- eight -month leasing period extends beyond FY 2022, thus future payments due in months beyond June 2022 are contingent upon annual appropriations by the City Council. The leasing period does not begin until the vehicle is delivered to the City for use. FUNDING: Funding is available in the General Fund and the Capital Improvement Fund. RECOMMENDATION: Staff recommends approval of an Open -End (Equity) Lease from Enterprise Fleet Management, Inc., of Clayton, Missouri, for a lease period of forty -eight months, contingent upon annual appropriations by the City Council, and authorization to execute the necessary documents for the following vehicles: Vehicle Monthly Lease Six (6) 2022 Ford F150 Ext. Cab (6.5' Bed) $590.73 (each) Seven (7) 2022 Ford F150 Crew Cab (5.5' Bed) $601.80 (each) One (1) 2022 Ford Fl 50 Crew Cab (6.5' Bed) $610.42 TO: The Honorable Mayor and City Council FROM: Juliann M. Stevens, City Clerk SUBJECT: Ordinance 1186, Sale of Surplus Property- East 106th Street North and US HWY 169 DATE: December 3, 2021 BACKGROUND: On March 5, 2019, the City Council approved Resolution 2019 -09, authorizing staff to conduct a public competitive sealed bid process for the sale of surplus real property, "as is, where is, and with all faults," containing approximately 0.638 acres located east of US HWY 169 and south of East 106th Street North. Pursuant to such authorization, the City Clerk published a Notice of Sale for the property and an invitation to bid in the Owasso Reporter. A minimum bid price was set at $416,869.20, using a formula based on a 2017 appraisal of nearby property. No bids were received for the property. On March 3, 2020, the City Council approved Resolution 2020 -08, authorizing the City Manager, or designee(s) to conduct an open- market process for the sale of the tract with negotiation, as may be appropriate, and all offers to be submitted to the City Council for consideration and action. A second appraisal was conducted and received in October 2021, valuing the property at $415,000.00. OFFER TO PURCHASE: On October 23, 2021, a purchase offer was submitted in the amount of $275,000.00 by Roots Coffee LLC, DBA: Owasso Coffee Company. Staff presented this offer to the City Council and discussion was held during the November 9, 2021, Worksession meeting. PROPOSED ORDINANCE 1186: The required special non - emergency ordinance authorizing the sale of property has been drafted for City Council consideration and action. This Ordinance contains the required section, pursuant to Charter Section 4-3, that the sale will be presented to the electors of the City of Owasso for a vote if a proper referendum petition is filed within thirty (30) days of the ordinance's adoption. If no referendum petition is submitted, the ordinance shall go into effect thirty (30) days following its passage, and the sale transaction may be completed. ATTACHMENTS: Ordinance 1186 Purchase Offer CITY OF OWASSO, OKLAHOMA ORDINANCE NO. 1186 AN ORDINANCE APPROVING THE SALE OF CITY OF OWASSO REAL PROPERTY LOCATED SOUTH OF EAST 106th STREET NORTH AND EAST OF US HWY 169, AUTHORIZING THE MAYOR TO EXECUTE SUCH DOCUMENTS NECESSARY FOR COMPLETING THE TRANSACTION, NOTIFYING THE PUBLIC OF REFERENDUM RIGHTS, AND DECLARING AN EFFECTIVE DATE WHEREAS, the City of Owasso owns approximately 27,778 square feet or 0.638 acres, more or less, of land located south of East 106th Street North and east of US HWY 169, as recorded in a Deed filed under Doc # 2019098807 in the Tulsa County Clerk's Office; and, WHEREAS, the Property is currently vacant and unused by the City and the City Council finds that the sale of the property is in the best interest of the citizens of Owasso; and, WHEREAS, the City Charter authorizes the City of Owasso the Sale of Property Valued at More Than $250,000.00 under Section 4 -3; and, WHEREAS, during their March 5, 2019, and March 3, 2020, meetings, the Owasso City Council declared the property as surplus to the needs of the City and approved Resolutions 2019- 09 and 2020 -08, respectively, authorizing the sale of said property. THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, THAT TO WIT: SECTION ONE (1): The City Council of the City of Owasso, Oklahoma hereby approves the sale of property described in Section Two to Roots Coffee LLC, DBA: Owasso Coffee Company for the purchase price of $275,000.00. SECTION TWO (2): A tract of land located in the Northwest Quarter of the Northeast Quarter (NW /4 NE /4) of Section Sixteen (16) in Township Twenty -one (21) North and Range Fourteen (14) East of the Indian Base and Meridian (I.B. &M.), Tulsa County, State of Oklahoma; being more particularly described as follows: Commencing at the NW corner of the NE /4 of Sec. 16, T -21 -N, R -14 -E, I.B. &M.; Thence N 88°44'40" E along the north line of said NE /4 a distance of 433.64 feet, Thence S 01°15'20" E a distance of 100.00 feet to the POINT OF BEGINNING being on the present right -of -way of U.S. Highway 169; Thence N 88°44'40" E along said present right -of -way a distance of 117.98 feet; Thence N 83°02'02" E along said present right -of -way a distance of 4.11 feet; Thence along a curve to the right having a radius of 355.00 feet, with a central angle of 12°5513", a chord bearing of S 16°11'30" W, a chord length of 79.88 feet, for a distance of 80.05 feet; Thence S 22 039'06" W a distance of 95.15 feet; Thence along a curve to the right having a radius of 200.00 feet, with a central angle of 24°14'59", a chord bearing of S 34°46'35" W, a chord length of 84.02 feet, for a distance of 84.65 feet; Thence along a curve to the right having a radius of 370.00 feet, with a central angle of 14°09'14" , a chord bearing of S 53°58'42" W, a chord length of 91.17 feet, for a distance of 91.40 feet; Thence along a curve to the right having a radius of 484.00 feet, a Page 1 of 2 Ordinance 1186 central angle of 02°59'09 ", a chord bearing of S 59°33'45" W, a chord length of 25.22 feet, for a distance of 25.22 feet to said present right -of -way; Thence along said present right -of -way being on a curve to the left having a radius of 1482.39 feet, a central angle of 05°44'51 ", a chord bearing of N 16°37'30" E, a chord length of 148.64 feet, for a distance of 148.70 feet; Thence N 13°44'40" E along said present right -of -way a distance of 158.97 feet to the Point of Beginning, and containing 27,778 square feet (0.638 acres), more or less. SECTION THREE (3): REFERENDUM PETITION In accordance with the provisions of Section 4 -3 of the City Charter of the City of Owasso, Oklahoma, this ordinance shall be referred to a vote of the electors of the City if a sufficient and lawful referendum petition is properly filed within thirty days after its passage; otherwise it shall go into effect thirty days after its passage. SECTION FOUR (4): REPLEALER All ordinances, or parts of ordinance, in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION FIVE (5): SEVERABILITY If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected by shall remain in full force and effect. SECTION SIX (6): DECLARING AN EFFECTIVE DATE The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION SEVEN (7): FILING There shall be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance. PASSED AND ADOPTED this 7th day of December, 2021. Bill Bush, Mayor ATTEST: Juliann M. Stevens, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney Page 2 of 2 Ordinance 1186 R 14 E Location Map Plat of Survey Boundary OF A Part of the NW /4 NE /4 T Sec. 16, T -21 -N, R -14 -E 21 Tulsa County, Oklahoma N North Line Scale: 1' =50 D 25 w loo a0 Legend LP. IRON PIN R ^N MIGHT OF WAY FENCE MINE East 106th Street North POINT OF BEGINNING b 88.02.02 "S DocuSign Envelope ID: 38C723ED- 589F -427E- 9686- 5DDEFASEE053 rropenYAaaress tvvvUornerormervvwvlvri,+oec to 17- 21- N.R -14 -E OKLAHOMA REAL ESTATE COMMISSION This is a legally binding Contract; if not understood, seek advice from an attorney. OKLAHOMA UNIFORM CONTRACT OF SALE OF REAL ESTATE COMMERCIAL LAND CONTRACT DOCUMENTS. The Contract is defined as this document with the following attachment(s): (check as applicable) Financing Supplement Supplement ✓ Exhibit A Parties. THE CONTRACT is entered into between: City of Owasso "Seller'; and Roots Coffee LLC. dba Owasso Coffee Company 'Buyer': The Parties' signatures at the end of the Contract, which includes any attachments or documents incorporated by reference, with delivery to their respective Brokers, if applicable, will create a valid and binding Contract, which sets forth their complete understanding of the terms of the Contract. This agreement shall be binding upon and inure to the benefit of the Parties hereto and their respective heirs, successors and permitted assigns. The Contract shall be executed by original signatures of the Parties or by signatures as reflected on separate identical Contract counterparts (carbon, photo, fax or other electronic copy). The Parties agree that as to all aspects of this transaction involving documents an electronic signature shall have the same force and effect as an original signature pursuant to the provisions of the Uniform Electronic Transactions Act, 12A, Oklahoma Statutes, Section 15 -101 et seq. All prior verbal or written negotiations, representations and agreements are superseded by the Contract, which may only be modified or assigned by a further written agreement of Buyer and Seller. The Parties agree that all notices and documents provided for in this contract shall be delivered to the Parties ortheir respective brokers, if applicable. Seller agrees to sell and convey by General Warranty Deed, and Buyer agrees to accept such deed and buy the Property described herein, on the following terms and conditions: The Property shall consist of the following described real estate located in Tulsa County, Oklahoma. 1. LEGAL DESCRIPTION. A tract of land: NW Corner of the NW /4 NEA Sec 16 T -21 -N R -14 -E Owasso 74055 Property Address City Zip Together with all fixtures and improvements, and all appurtenances, subject to existing zoning ordinances, plat or deed restrictions, utility easements serving the Property, including all mineral rights owned by Seller, which may be subject to lease, unless expressly reserved by Seller in the Contract and excluding mineral rights previously reserved or conveyed of record (collectively referred to as "the Property.) 2. PURCHASE PRICE, EARNEST MONEY AND SOURCE OF FUNDS. This is a CASH TRANSACTION unless a Financing Supplement is attached. The Purchase Price is $ 275.000 payable by Buyer as follows: Buyer has paid $ 5.000 as earnest money on execution of the Contract, and Buyer shall pay the balance of the purchase price and Buyer's Closing costs at Closing. Upon execution of the Contract, the earnest money shall be deposited in the trust account of Commercial Title and Escrow Services or if left blank, the Listing Broker's trust account, as part payment of the purchase price and /or closing costs. 3. CLOSING, FUNDING AND POSSESSION. The Closing process includes execution of documents, delivery of deed and receipt of funds by Seller and shall be completed on or before 30 days following expiration of Investigation & Review , ( "Closing Date ") or such later date as may be necessary in the Title Evidence Paragraph of the Contract. Possession shall be transferred upon conclusion of Closing process unless otherwise provided below: In addition to costs and expenses otherwise required to be paid in accordance with terms of the Contract, Buyer shall pay Buyer's Closing fee, Buyer's recording fees, and all other expenses required from Buyer. Seller shall pay documentary stamps required, Seller's Closing fee, Seller's recording fees, if any, and all other expenses required from Seller. Funds required from Buyer and Seller at Closing shall be either cash, cashier's check or wire transfer. This form was created by the Oklahoma Real Estate Contract Form Committee and approved by the Oklahoma Real Estate Commission. OREC COMMERCIAL LAND (02- 2018 -R7) Page L of 7 DocuSign Envelope ID: 38C723ED- 589F -427E- 9686- 5DDEFA6EE053 r-ropeny Haaress ivvv i orner of me I14vv4 fvca+ oec to f -21 -N R -14 -E 4. TIME PERIODS SPECIFIED IN CONTRACT. Time periods for Investigations, Inspections and Reviews and Financing Supplement Agreement shall commence on (Time Reference Date), regardless of the date the Contract is signed by Buyer and Seller. The day after the Time Reference Date shall be counted as day one (1). If left blank, the Time Reference Date shall be the third day after the last date of signatures of the Parties. 5. INVESTIGATIONS, INSPECTIONS AND REVIEWS. A. The Buyer agrees and acknowledges that Seller, Seller's Broker(s) and their associated licensees, are not experts regarding the condition of the Property. No representations, warranties, or guarantees regarding the condition of the Property, or environmental hazards, are expressed or implied except as may be specified by Seller in the additional provisions under Paragraph 11. B. Buyer shall have 60 days (ten [10] days if left blank) after the Time Reference Date to complete any investigations, inspections, and reviews. If required by ordinance, Seller shall deliver to Buyer, in care of Buyer's Broker, if applicable, within five (5) days after the Time Reference Date any written notices affecting the Property. C. Buyer, at Buyer's expense, shall have the right to enter upon the Property, together with Buyer's representative, independent contractors and /or any other person Buyer deems qualified, to conduct any and all investigations, inspections, tests, studies and reviews. Excepting only the negligence of Seller or a condition caused or permitted by Seller, Buyer shall indemnify, protect, defend and hold Seller harmless from and against any and all claims, demands, losses, liabilities, costs, fees and expenses (including attorney's and consultant's fees) arising out of or related to Buyer's entry onto the Property in connection with any testing or investigation performed pursuant to this Contract. Buyer's investigations, inspections and reviews may include, but may not be limited to, the following: 1) Flood, Storm Water Run -off, Storm Sewer Back -up or Water History 2) Environmental Risks. Including, but not limited to soil, air, water, hydrocarbon, chemical, carbon, asbestos, mold, radon gas and lead -based paint 3) Use of Property. Property use restrictions, building restrictions, easements, restrictive covenants, zoning ordinances and regulations 4) Square Footage /Acreage. Buyer shall not rely on any quoted square footage and /or acreage and shall have the right to measure the Property. D. BUYER'S RIGHT TO CANCEL. If, upon Buyer's investigation, inspections and reviews, the Buyer determines that the Property is not suitable for Buyer's intended use, the Buyer may cancel and terminate this Contract and receive a refund of the earnest money by delivering written notice to the Seller, in care of Seller's Broker, if applicable, as provided in Paragraph 17 within twenty -four (24) hours of the expiration of the time period specified in this provision. 6. RISK OF LOSS. Until transfer of Title or transfer of possession, risk of loss to the Property, ordinary wear and tear excepted, shall be upon Seller; after transfer of Title or transfer of possession, risk of loss shall be upon Buyer. (Parties are advised to address insurance coverage regarding transfer of possession prior to Closing.) 7. NON - FOREIGN SELLER. Seller represents that at the time of acceptance of this contract and at the time of Closing, Seller is not a "foreign person" as such term is defined in the Foreign Investments in Real Property Tax Act of 1980 (26 USC Section 1445(f) et. Sec) ( "FIRPTA'). If either the sales price of the property exceeds $300,000.00 or the buyer does not intend to use the property as a primary residence then, at the Closing, and as a condition thereto, Seller shall furnish to Buyer an affidavit, in a form and substance acceptable to Buyer, signed under penalty of perjury containing Seller's United States Social Security and /or taxpayer identification numbers and a declaration to the effect that Seller is not a foreign person within the meaning of Section "FIRPTA.' 8. ACCEPTANCE OF PROPERTY. Buyer, upon accepting Title or transfer of possession of the Property, shall be deemed to have accepted the Property in its then condition. No warranties, expressed or implied, by Sellers, or Seller's Broker and /or their associated licensees, with reference to the condition of the Property, shall be deemed to survive the Closing. 9. TITLE EVIDENCE. Seller shall furnish Buyer title evidence covering the Property. Such title evidence shall be in the form of: (check one or both) ❑ SURFACE RIGHTS ABSTRACT (A below) TITLE INSURANCE COMMITMENT AND SURVEY (B below) A. SURFACE RIGHTS ABSTRACT 1) Seller, at Seller's expense, within thirty (30) days prior to Closing Date, agrees to make available to Buyer the following (collectively referred to as "the Title Evidence "): a) A complete and current surface - rights -only Abstract of Title, certified to by an Oklahoma - licensed and bonded abstract company; and b) A current Uniform Commercial Code Search Certificate. f nis Torm was created by the Okianoma Real Lstate Contract Form Committee and approved by the Oklahoma Real Estate Commission. OREC COMMERCIAL LAND (02- 2018 -R7) Page 2 of 7 DocuSign Envelope ID: 38C723ED- 589F -427E- 9686- 5DDEFA6EE053 Properly Aaaress rvvv i uniai ui ❑IC Iyyyi4 IyG4 aCu IV F- 21- N,R -14 -E 2) LAND OR BOUNDARY SURVEY. Seller agrees that Buyer, at (check one) ❑ Buyer's ❑ Seller's expense, may have a licensed surveyor enter upon the Property to perform a Land or Boundary (Pin Stake) Survey that shall then be considered as part of the Title Evidence. 3) BUYER TO EXAMINE TITLE EVIDENCE. a) Buyer shall have ten (10) days after receipt to examine the Title Evidence and to deliver Buyer's objections to Title to Seller or Seller's Broker, if applicable. In the event the Title Evidence is not made available to Buyer within ten (10) days prior to Closing Date, said Closing Date shall be extended to allow Buyer the ten (10) days from receipt to examine the Title Evidence. b) Buyer agrees to accept Title subject to: (i) utility easements serving the Property, (ii) building and use restrictions of record, (iii) set back and building lines, (iv) zoning regulations, and (v) reserved and severed mineral rights, which shall not be considered objections for requirements of Title. 4) SELLER TO CORRECT ISSUES WITH TITLE (IF APPLICABLE); POSSIBLE CLOSING DELAY. Upon receipt by Seller, or in care of Seller's Broker, if applicable, of any Title requirements reflected in an Attorney's Title Opinion or Title Insurance Commitment, based upon the standard of marketable title set out in the Title Examination Standards of the Oklahoma Bar Association, the Parties agree to the following: a) At Seller's option and expense, cure Title requirements identified by Buyer; and b) Delay Closing Date for days [thirty (30) days if left blank], or a longer period as may be agreed upon in writing, to allow Seller to cure Buyer's Title requirements. In the event Seller cures Buyer's objection prior to the delayed Closing Date, Buyer and Seller agree to close within five (5) days of notice of such cure. In the event that Title requirements are not cured within the time specified in this Paragraph, the Buyer may cancel the Contract and receive a refund of the earnest money. B. TITLE INSURANCE COMMITMENT AND SURVEY 1) Seller, at 0 Buyer's Seller's expense (check one), (including the cost of pre - closing abstracting and Title examiner's report) within 30 days after time reference date shall furnish Buyer a Commitment for title insurance from a title insurance company acceptable to Buyer (the "Title Commitment "). The Title Commitment covering the Property shall be addressed to the Buyer and bind the title company to issue to Buyer, at closing, an American Land Title Association (ALTA) standard form Owner's Policy of Title Insurance (the "Title Policy "), in the amount of the purchase price. The Title Commitment shall set forth the status of the Title to the Property, showing and having attached copies of all liens, claims, encumbrances, easements, rights -of -way, encroachments, reservations, restrictions and any other matters affecting the Property. 2) Seller, at © Buyer's ❑ Seller's expense (check one), within 60 days after time reference date shall furnish Buyer five (5) copies of a survey of the Property, prepared by a licensed surveyor, dated or updated no more than six (6) months prior to the Time Reference Date (the "Survey "). The Survey shall show: a) The boundary lines, dimensions and area of the land indicated thereon, b) The location of all fences, buildings, driveways, monuments, and other improvements located within the boundary lines, c) The location of all setback lines, d) The location of all easements, alleys, streets, roads, rights -of -way, and other matters of record affecting such land, together with the instrument, book and page number indicated, e) If the Property is un- platted, a metes and bounds description of the Property, f) The scale, the North direction, the beginning point, distance to the nearest intersecting street, and point of reference from which the Property is measured, and g) If the Property is located in (i) a floodway, (ii) a 100 -year flood plain, (iii) a "flood prone area" as defined by the United States Department of Housing and Urban Development (HUD), pursuant to the U.S. Flood Disaster Protection Act of 1973, as amended, or (iv) an area classified by the Federal Emergency Management Agency (FEMA) as having special flood hazards, reflected by Flood Insurance Rate Map covering the area in which the Property is situated; and shall identify the portion of the Property located in such floodway, 100 -year flood plain, flood prone area, or flood hazard area. Such Survey shall be in a form sufficient to permit the Title Company issuing the Title Policy to remove printed survey exception from the policy. 3) The legal description of the Property contained in the Survey, if different from the description contained in this Contract, once approved by Buyer and Seller, shall be substituted for the description of the Property and the Contract shall be deemed amended by the substitution of the legal description of the Property contained in the Survey without the necessity of the Parties executing any further amendment to the Contract. This form was created by the Oklahoma Real Estate Contract Form Committee and approved by the Oklahoma Real Estate Commission. OREC COMMERCIAL LAND (02- 2018 -R7) Page 3 of DocuSign Envelope ID: 38C723ED- 589F-427E- 9686- 5DDEFA6EE053 rropeny Aoaress IN VV �urner U aie IM VV IN C/4 aec io I' -21 -N R -14 -E 4) Buyer shall have ten (10) days from the receipt of both the Commitment for Title Insurance and the Survey referred to above to examine the same and specify to Seller, in care of Seller's Broker, if applicable, in writing, those matters which Buyer finds objectionable. No matter in the Title Commitment shall be construed as a valid objection to title under this Contract unless it is so construed under the Title Examination Standards of the Oklahoma BarAssociation, where applicable. In case of valid objections to the title in the Title Commitment, Seller shall have thirty (30) days, or such additional time as may be agreed to, in writing, by Seller and Buyer, to make reasonable efforts to cure or remove such objections. If Buyer, or Buyer's Broker, if applicable, does not deliver to Seller, in care of Seller's Broker, if applicable, a written notice specifying those items to which Buyer objects within ten (10) days after the receipt by Buyer of the information referred to above, then all of the items reflected in the Tale Commitment and Survey shall be considered to be acceptable to Buyer. If such valid objections cannot be satisfied within the time stipulated in this Paragraph, the earnest money shall be refunded to the Buyer, Buyer shall return the abstract to Seller, and this Contract shall be of no further force and effect. 5) On the date of closing of this transaction, as provided in the Contract, Seller shall furnish to Buyer a copy of the Title Commitment, fully marked and initialed by the title company issuing the Owner's Title Policy, which marked Title Commitment, shall reflect the exceptions and provisions to be contained in the Owners Title policy upon issuance thereof. The Title Commitment shall commit to issue to Buyer an owner's policy of title insurance, covering all of the Property, in the sum of the purchase price, and written on an American Land Tale Association (ALTA) Owner's Policy form or its equivalent, and, except for the objections Buyer has agreed to waive showing only the standard printed exceptions and exclusions contained in the said ALTA form of Owners Tale Policy. The premium charged by the Title Company and post closing abstracting expense of providing such Title Policy shall be borne by: (check one) 0 Buyer ❑ Seller 6) The Title Commitment shall permit deletion of the Survey exceptions, at Buyer's sole cost and expense. Additional extended coverage, including waiver of the standard exceptions and an ALTA standard zoning endorsement, which reflects the zoning classification of the Property, shall also be provided by Seller, at Buyer's request, and costs for such extended coverage in excess of the base policy premium shall be reimbursed to Seller by Buyer at closing. 7) Seller shall make reasonable efforts, at Seller's sole cost and expense, to cure or remove objections identified in the Survey. If Seller fails to cause all of the objections to be removed or cured prior to the closing date, or if Seller, or Seller's Broker, if•applicable, notifies Buyer, in care of Buyer's Broker, if applicable, of Seller's decision not to cure or remove some, or all, of the objections, Buyer's sole remedy shall be to: a) Terminate this Contract by giving Seller, in care of Seller's Broker, if applicable, written notice thereof, which notice must be given within five (5) days after Seller, or Seller's Broker, if applicable, notifies Buyer, in care of Buyer's Broker, if applicable, of Seller's decision not to cure or remove the objections; in which event, the earnest money, together with all interest earned thereon, shall be returned to the Buyer, and neither Party shall have any further rights, duties, or obligations hereunder; or b) Elect to purchase the Property subject to the Buyer's objections not so removed or cured; in which event, the objections not removed or cured shall be deemed acceptable to Buyer. 8) Notwithstanding anything to the contrary contained in this Contract, in the event the transaction contemplated by this Contract does not close for any reason except Seller's failure to cure or remove a title objection described in the Survey or wrongful refusal to close, Buyer shall be responsible for the payment of the cost of the Survey. Upon closing, any existingAbstract(s) of Title, owned by Seller, shall become the property of Buyer. 10. TAXES, ASSESSMENTS AND PRORATIONS. A. General ad valorem taxes for the current calendar year shall be prorated through the date of closing, if certified. However, if the amount of such taxes has not been fixed, the proration shall be based upon the rate of levy for the previous calendar year and the most current assessed value available at the time of Closing. B. The following items shall be paid by Seller at Closing: (i) Documentary Stamps; (ii) all utility bills, actual or estimated; (iii) all taxes other than general ad valorem taxes which are or may become a lien against the Property; and (iv) any labor, materials, or other expenses related to the Property, incurred prior to Closing which is or may become a lien against the Property. C. At Closing all leases, if any, shall be assigned to Buyer and security deposits, if any, shall be transferred to Buyer. Prepaid rent and lease payments shall be prorated through the date of Closing. D. If applicable, membership and meters in utility districts to include, but not limited to, water, sewer, ambulance, fire, garbage, shall be transferred at no cost to Buyer at Closing. E. If the property is subject to a mandatory Homeowners Association, dues and assessments, if any, based on most recent assessment, shall be prorated through the date of Closing. F. All governmental and municipal special assessments against the property (matured or not matured), not to include Homeowner's Association special assessments, whether or not payable in installments, shall be paid in full by Seller at Closing. 11. ADDITIONAL PROVISIONS. This form was created by the Oklahoma Real Estate Contract Form Committee and approved by the Oklahoma Real Estate Commission. OREC COMMERCIAL LAND (02- 2018 -R7) Page 4 of 7 DocuSign Envelope ID: 38C723ED- 589F -427E- 9686- 5DDEFA6EE053 rroperty N,aoress ivvv uorner of the ivvwv rvcry oec io i -21 -N R -14 -E 12. TAX DEFERRED EXCHANGE 1031. In conformance with Section 1031 of the Internal Revenue Code, it may be the intention of the Seller or Buyer or both to effect a tax - deferred exchange. Either the Seller or Buyer or both may assign his /her rights in the contract to a Qualified Intermediary for the purpose of effecting a tax - deferred exchange. The Parties agree to cooperate and execute the necessary documents to allow either or both Parties to effect such exchange at no additional cost or liability to the other Party. However, any warranties that may be expressed in this contract shall remain and be enforceable between the Parties executing this document. 13. MEDIATION. Any dispute arising with respect to the Contract shall first be submitted to a dispute resolution mediation system servicing the area in which the Property is located. Any settlement agreement shall be binding. In the event an agreement is not reached, the Parties may pursue legal remedies as provided by the Contract. 14. BREACH AND FAILURE TO CLOSE. Seller or Buyer shall be in breach of this contract if either fails to comply with any material covenant, agreement, or obligation within the time limits required by this Contract. TIME IS OF THE ESSENCE IN THIS CONTRACT. A. UPON BREACH BY SELLER. If the Buyer performs all of the obligations of Buyer, and if, within five (5) days after the date specified for Closing under Paragraph 3, Seller fails to convey the Title or fails to perform any other obligations of the Seller under this Contract, then Buyer shall be entitled to either cancel and terminate this Contract, return the abstract to Seller and receive a refund of the earnest money, or pursue any other remedy available at law or in equity, including specific performance. B. UPON BREACH BY BUYER. If, after the Seller has performed Seller's obligation under this Contract, and if, within five (5) days after the date specified for Closing under Paragraph 3, the Buyer fails to provide funding, or to perform any other obligations of the Buyer under this Contract, then the Seller may, at Seller's option, cancel and terminate this Contract and retain all sums paid by the Buyer, but not to exceed 5% of the purchase price as liquidated damages, or pursue any other remedy available at law or in equity, including specific performance. 15. INCURRED EXPENSES AND RELEASE OF EARNEST MONEY. A. INCURRED EXPENSES. Buyer and Seller agree that any expenses, incurred on their behalf, shall be paid by the Party incurring such expenses and shall not be paid from earnest money. B. RELEASE OF EARNEST MONEY. In the event a dispute arises prior to the release of earnest money held in escrow, the escrow holder shall retain said earnest money until one of the following occur: 1) A written release is executed by Buyer and Seller agreeing to its disbursement; 2) Agreement of disbursement is reached through Mediation; 3) Interpleader or legal action is filed, at which time the earnest money shall be deposited with the Court Clerk; or 4) The passage of thirty (30) days from the date of final termination of the Contract has occurred and options 1), 2) or 3) above has not been exercised; Broker escrow holder, at Broker's discretion, may disburse earnest money. Such disbursement may be made only after fifteen (15) days written notice to Buyer and Seller at their last known address stating the escrow holder's proposed disbursement. 16. DELIVERY OF ACCEPTANCE OF OFFER OR COUNTEROFFER. The Buyer and Seller authorize their respective Brokers, if applicable, to receive delivery of an accepted offer or counteroffer, and any related addenda or documents. 17. NOTICE. Any notice provided for herein shall be given in writing, sent by (a) personal delivery, (b) United States mail, postage prepaid, or (c) by facsimile, to the Escrow Agent, with copies to the other Parties, addressed as follows: To Escrow /Closing Agent: Cnmmeroial Title R Fenrow Sprvinps c/o Sally Wales 4744 F 91st Street Tulsa OK 74137 Phone: FAX: Buyers: Sellers: Roots Coffep., L C dha Owasso Coffee Company City of Owasso C/O Bryan Jarrett C/o Phone: 91 R -R99 -9058 Phone: FAX: FAX: Email: bryan=iarrett - hotmail com Email: or such other address as shall hereafter be designated in writing. This form was created by the Oklahoma Real Estate Contract Form Committee and approved by the Oklahoma Real Estate Commission. OREC COMMERCIAL LAND (02- 2018 -R1) Page 5 of 7 DocuSign Envelope ID: 38C723ED- 589F427E- 9686- 5DDEFA6EE053 rroperly ADOress Iyyy t;orner or me Nyy /4 Nt14 zjec 1 b f -21 -N R -14 -E 18. BROKER RELATIONSHIP DISCLOSURE /COMMISSION. Parties acknowledge and confirm that Broker(s) providing brokerage services to the Parties have described and disclosed their duties and responsibilities to the Parties prior to the Parties signing this Contract. ❑ (Applicable for in -house transactions only) Parties acknowledge and confirm that the broker is providing brokerage services to both Parties to the transaction prior to the Parties signing this Contract. Parties further acknowledge receipt of Estimate of Costs associated with this transaction and that a Contract Information Booklet has been made available to the Parties in print, or at www.orec.ok.gov. Seller acknowledges and confirms that the Broker providing brokerage services to the seller has described and disclosed their duties and responsibilities to the seller prior to the seller signing this Contract. It is further acknowl g e and a reed by the Parties that the ❑ Buyer 0 Seller (check one) will pay the Listing Broker a commission equal t % the purchase price at Closing for services rendered in this real estate transaction. 19. TERMINATION OF OFFER. The bove Offer shall automatically terminate on unless withdrawn prior to acceptance or termination. 20. EXECUTION BY PARTIES. AGREED TO BY BUYER: On this Date: 10/22/2021 1 7:18 AM PDT Bryan Jarrett Buyer's Printed Name Buyer's Signature Buyer's Printed Name Buyer's Signature AGREED TO BY SELLER: On this Date: Seller's Printed Name Seller's Signature Seller's Printed Name Seller's Signature OFFER REJECTEDAND SELLER IS NOT MAKING A COUNTEROFFER Seller's Signature Seller's Signature EARNEST MONEY RECEIPT AND INSTRUCTIONS In accordance with the terms and conditions of the PURCHASE, PRICE, EARNEST MONEY, AND SOURCE OF FUNDS Paragraph, $ 5.000 m Check ❑ Cash as Earnest Money Deposit, has been delivered to: ❑ Listing Broker: Listing Broker acknowledges receipt of Earnest Money and shall deposit said funds in accordance with Paragraph 2 of this Contract. Listing Broker shall provide a copy of receipt to the Selling Broker. ❑ Selling Broker: Selling Broker acknowledges receipt of Earnest Money and shall deliver said funds to the Title Company. Selling Broker shall provide a copy of the receipt to the Listing Broker. Z Title Company (Name /Address of Title Company): Commercial Title & Escrow Services. Inc ❑ Other: 10/22/2021 i 11: Date Selling Bro W9sociate Igna ute Braxton Fears & Elizabeth Trippit (Print Name) Selling Broker /Associate Listing Broker /Associate Signature (Print Name) Listing Broker /Associate This form was created by the Oklahoma Real Estate Contract Form Committee and approved by the Oklahoma Real Estate Commission. OREC COMMERCIAL LAND (02- 2018 -R7) Page 6 of DocuSign Envelope ID: 38C723ED- 589F -427E- 9686- 50DEFA6EE053 Yroperry Aaorese tvvv wmer ut uie tvvw4 tvru4 aec to i -21 -N R -14 -E ASSOCIATE INFORMATION SELLING BROKER /ASSOCIATE: 149142. & 172328 Name and OREC Associate License Number KW Commercial/ Keller Williams Premier OREC Company Name 149383 OREC Company License Number 12150 E. 96th St N, Ste 100 Owasso OK 74055 Company Address 918 - 496 -3636 / 918 - 902 -6328. grandslamhometeamna orr Company Phone Number LISTING BROKER/ASSOCIATE: Not Applicable Name and OREC Associate License Number OREC Company Name Company License Number Company Company Phone Number 10/22/2021 1 1:23 PM EDT blears kwcommercial com Associate Email Date Associate Email Date I nis Corm was created by the Oklahoma Real Estate Contract Form Committee and approved by the Oklahoma Real Estate Commission. OREC COMMERCIAL LAND (02- 2018 -R1) Page 7 of 7 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 11/20/21 Department Payroll Expenses Total Expenses 105 Municipal Court 5,914.48 9,362.46 110 Managerial 23,741.19 32,691.37 120 Finance 21,909.74 33,257.84 130 Human Resources 9,837.46 14,722.30 160 Community Development 19,953.60 31,019.22 170 Engineering 20,103.01 31,199.94 175 Information Systems 18,410.80 28,026.58 181 Support Services 9,701.43 14,819.91 190 Cemetery 1,323.20 2,839.96 201 Police Grant Overtime 2,664.13 2,699.15 215 Central Dispatch 2,603.44 3,879.38 221 Animal Control 4,467.86 6,610.40 280 Emergency Preparedness 2,460.89 3,434.65 370 Stormwater /ROW Maint. 7,725.09 12,836.12 515 Park Maintenance 8,183.04 12,703.68 520 Culture /Recreation 10,621.00 17,911.43 550 Community- Senior Center 6,338.61 8,486.92 580 Historical Museum 764.40 853.44 710 Economic Development 5,076.45 7,604.32 720 Strong Neighborhood 349.23 538.03 General Fund Total 182,149.05 275,497.10 185 Garage Fund Total 6,868.80 13,737.60 255 Ambulance Fund Total 553.85 618.38 215 E911 Communication 22,150.20 35,315.12 250 Fire Fund 37 Total 208,815.32 313,869.10 201 Police Fund 38 Total 188,386.20 291,412.93 300 Streets Fund 39 Total 20,584.92 35,116.05 370 Stormwater Fund 27 Total 3,704.68 5,647.33 150 Worker's Compensation Total 720 Strong Neighborhoods Total 4,604.64 6,859.80 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 11/30121 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES STOP LOSS FEES HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL VSP ADMIN FEES VISION DEPT TOTAL AMOUNT 79,361.11 55,127.53 36,994.14 23,209.97 139,402.61 14,561.89 84,676.13 433,333.38 6,406.13 5,793.28 12,199.41 82.81 82.81 HEALTHCARE SELF INSURANCE FUND TOTAL 445,615.60