HomeMy WebLinkAbout2000.09.19_OPWA MinutesOWASSO PUBLIC WORKS AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, September 19, 2000
The Owasso Public Works Authority met in a regular session on Tuesday, September 19, 2000 in
the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, September 15, 2000.
ITEM 1: CALL TO ORDER
Chairman Williams called the meeting to order at 7:04 p.m.
ITEM 2: FLAG SALUTE
The flag salute was held during the City Council meeting preceding this meeting.
ITEM 3: ROLL CALL
PRESENT ABSENT
H C "Will" Williams, Chairman
Mary Lou Barnhouse, Vice Chairman
Randy Brogdon, Trustee
Melinda Voss, Trustee
STAFF
Tim Rooney, Assistant City Manager
Ronald D Cates, Authority Attorney
Marcia Boutwell, Authority Secretary
A quorum was declared present.
ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROVAL OF THE CONSENT AGENDA.
A. Approval of the Minutes of September 5, 2000 Regular Meeting.
B. Approval of Claims.
The consent agenda included minutes of the September 5, 2000 regular meeting, by reference
made a part hereto. Item B on the consent agenda included the following claims: (1) Owasso
Public Works Authority $69,576.28; (2) OPWA Capital Improvements $260,122.01; (3) OPWA
Sewer Line Extension $23,000.00; (4) Payroll $40,743.49. Ms Barnhouse moved, seconded by
Ms Voss, to approve the consent agenda.
AYE: Barnhouse, Voss, Brogdon, Williams
NAY: None
Motion carried 4-0.
Owasso Public Works Authority September 19, 2000
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
TO AWARD A CONTRACT FOR THE PURCHASE OF A BACKHOE LOADER..
Mr Roberts said that the Public Works Department Water Distribution Division contains funds
for the purchase of a new backhoe loader. Water distribution and wastewater collection are now
sharing a 1997 Ford backhoe. Specifications were developed, and included two alternate items
to the base bid - four-wheel drive with limited slip differential, and a trade-in allowance for
existing equipment. Five bids were received, with the low bid being within the funded amount.
Therefore, the trade in was not considered. The low bidder also complied with all specifications.
Mr Brogdon moved, seconded by Ms Voss, to award a contract to Keystone Equipment
Company, Tulsa, Ok in the amount of $53,779.00 for the purchase of a current product model 4-
wheel drive John Deere Model 310SE backhoe loader (base bid plus alternate #1).
AYE: Brogdon, Voss, Barnhouse, Williams
NAY: None
Motion carried 4-0.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR APPROVAL OF CHANGE ORDER #1 A CHANGE ORDER TO A
CONTRACT BETWEEN THE CITY OF OWASSO AND CROSSLAND HEAVY
CONTRACTORS COLUMBUS KS FOR WORK CHANGE DIRECTIVES.
Mr Carr presented the item. On March 7, 2000, a contract was awarded to Crossland Heavy
Contractors, Columbus, KS in the amount of $1,965,950.00 for the Wastewater Treatment Plant
Phase IIA improvements. Included in the contract price is a project allowance of $60,000 for
contingencies. OPWA Resolution #97-01 authorizes the Public Works Director to approve work
change directives for amounts not exceeding $5000.00, to a cumulative total of $20,000.00.
Once $20,000.00 has been reached, the work change directives are submitted to the Trustees as a
change order. Since the project began, ten work change directives have been issued. Change
Order #1 incorporates work change directives amounting to $7626.18 and five additional days,
as well as a work charge directive amounting to $21,670.27 and five additional days. The total
of $29,296.45 will be taken from the project allowance and will not result in a change in the
contract amount. Mr Brogdon moved, seconded by Ms Voss, to approve Change Order #1,
approving work done under Work Change Directives 1-10 as authorized by OPWA Resolution
#97-01, utilizing a portion of the $60,000 project allowance to include a $29,296.45 increase in
the contract obligation and an increase in the contract time of 10 days.
AYE: Brogdon, Voss, Barnhouse, Williams
NAY: None
Motion carried 4-0.
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Owasso Public Works Authority
ITEM 7: REPORT FROM OPWA MANAGER
No report.
ITEM 8: REPORT FROM OPWA ATTORNEY.
No report.
ITEM 9: NEW BUSINESS.
None
ITEM 10: ADJOURNMENT
Ms Voss moved, seconded by Ms Barnhouse to adjourn.
AYE: Voss, Barnhouse, Brogdon, Williams
NAY: None
Motion carried 4-0, and the meeting was adjourned at 7:13 p.m.
Marc Boutwell, Secretary
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September 19, 2000
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H C Williams, Chairperson