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Home My WebLink About2021.12.21_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, December 21, 2021 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA RECEIVED 1. Call to Order S Chair Bill Bush DEC 17 2021 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes -December 7, 2021, and December 14, 2021, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report- Pay Period Ending Date December 4, 2021 • Monthly Budget Status Report - November 2021 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 11, 2020 and the Agenda posted at City Hall, 200 South Main Street, at 12:00 pm on Frida�yy, December 17, 2021. l/�' &W �,, uliann M. Stevens, City Clerk The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens @citvofowasso.com OWASSO PUBLIC GOLF AUTHORITY (OPGA) MINUTES OF REGULAR MEETING Tuesday, December 7, 2021 The Owasso Public Golf Authority (OPGA) met in regular session on Tuesday, December 7, 2021, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, December 3, 2021. 1. Call to Order Chair Bill Bush called the meeting to order at 7:40 pm 2. Roll Call Present Absent Chair- Bill Bush None Vice Chair- Kelly Lewis Trustee - Alvin Fruga Trustee - Doug Bonebrake Trustee - Lyndell Dunn A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent' are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes- November 16, 2021, Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Ms. Lewis to approve the Consent Agenda, as presented with claims totaling $33,345.49 YEA: Bonebrake, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) The Chair acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date November 20, 2021 8. New Business (New Business is any Item of business which could not have been foreseen at the time of posting of the agenda) None Owasso Public Golf Authority December 7, 2021 Page 2 Adjournment Mr. Dunn moved, seconded by Ms. Lewis to adjourn the meeting. YEA: Bonebroke, Dunn, Fruga, Lewis, Bush NAY: None Motion carried: 5 -0 and the meeting adjourned at 7:41 pm. Bill Bush, Chair Juliann M. Stevens, Authority Clerk OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING Tuesday, December 14, 2021 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, December 14, 2021, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 11, 2020; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, December 10, 2021. 1. Call to Order /Roll Call Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Absent Mayor /Chair- Bill Bush Councilor/Trustee - Alvin Fruga Vice Mayor /Vice Chair- Kelly Lewis Councilor /Trustee - Doug Bonebrake Councilor/Trustee - Lyndeli Dunn A quorum was declared present. 2. Discussion relating to Community Development Items A. Request for annexation (OA 21 -05) - approximately 2 acres located at 12902 East 1001h Street North and rezoning (OZ 21 -08) from Residential Estate (RE) to Commercial Shopping (CS) B. Request for a final plat Go North Business Park, approximately 3.74 acres located at the southwest corner of the intersection of East 106th Street North and North 135th East Avenue C. Request for a final plat - Smith Farm Village, approximately 14.37 acres located at the southeast corner of the intersection of North Garnett Road and East 96th Street North D. Request for a final plat - Keys Landing II, approximately 38.63 acres located on the west side of North 1291h East Avenue approximately % mile south of East 76th Street North E. Request for rezoning (OZ 21-09) - approximately 47.97 acres located north of East 1061h Street North, and east of US 169, just south of the Tulsa Tech Owasso Campus from Agriculture (AG) to Commercial Shopping (CS) and Residential Multi - Family (RM) Alexa Beemer presented items A, B and C, and discussion was held. Karl Fritschen presented items D and E and discussion was held. It was further explained these items would be placed on the December 21, 2021, City Council agenda for consideration and action. 3. Discussion relating to temporary roadway repairs - East 96th Street North from North 119th East Avenue to US 169 Roger Stevens presented the item and discussion was held. 4. Discussion relating to a budget amendment in the Half -Penny Sales Tax Fund, Streets Linda Jones -Holt presented the item and discussion was held. It was further explained this item would be placed on the December 21, 2021, City Council agenda for consideration and action. S. Discussion relating to a proposed economic development services agreement between the Owasso Chamber of Commerce and the City of Owasso Warren Lehr presented the item, and introduced Michael Amberg and Gary Akin to answer City Council inquiries, discussion was held. It was further explained this item would be placed on the January 11, 2022, Worksession agenda for further discussion. Owasso City Council, OPWA & OPGA December 14, 2021 Page 2 6. Discussion relating to City Manager items A. Monthly sales tax report B. City Manager report Warren Lehr introduced Linda Jones -Holt to present item A and discussion was held. Mr. Lehr reported on the Owasso Christmas Parade, and Wreaths Across America event. 7. City Councilor/Trustee comments and inquiries Mr. Dunn commented on the Owasso Christmas Parade and Redbud Festival Park. S. Adjournment The meeting adjourned at 7:55 pm. Bill Bush, Mayor /Chair Juliann M. Stevens, City Clerk Claims List - 12/21/2021 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK TIMMONS -FUEL $1,037.39 CART OPERATIONS -Total $1,037.39 AEP /PSO ELECTRIC USE $1,821.16 CITY GARAGE CITY GARAGE OH CHG NOV21 $67.58 JPMORGAN CHASE BANK AMAZON -TREE WRAP $65.92 JPMORGAN CHASE BANK GREEN ACRE - FLOWERS $100.00 JPMORGAN CHASE BANK KANSAS GOLF -PARTS $70.21 JPMORGAN CHASE BANK MAIL THIS- SHIPPING $22.90 JPMORGAN CHASE BANK OREILLY- RETURN ($34.99) JPMORGAN CHASE BANK OREILLY- SUPPLIES $25.99 JPMORGAN CHASE BANK OREILLY -TOOL SETS $46.99 JPMORGAN CHASE BANK P &K -PARTS $38,97 JPMORGAN CHASE BANK P &K- SERVICE $547.53 JPMORGAN CHASE BANK SPRINGDALE -OIL SEAL $54.13 JPMORGAN CHASE BANK SPRINGDALE- REFUND ($4.82) ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $221.57 UNIFIRST HOLDINGS LP ENV CHARGE $22.00 UNIFIRST HOLDINGS LP JANITORIAL $43.44 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE $41.24 UNIFIRST HOLDINGS LP SUPPLIES $86.84 UNIFIRST HOLDINGS LP UNIFORM SERVICE $23.94 COURSE MAINT -Total $3,260.60 JPMORGAN CHASE BANK GRIMSLEYS- SUPPLIES $18.37 JPMORGAN CHASE BANK SAMS - SUPPLIES $66.99 JPMORGAN CHASE BANK SYSCO- SUPPLIES $618.65 JPMORGAN CHASE BANK TANKERSLEY - SUPPLIES $125.75 JPMORGAN CHASE BANK UNITED LINEN - RENTAL $225.71 JPMORGAN CHASE BANK WALMART- LIGHTS $2.48 JPMORGAN CHASE BANK WALMART- SUPPLIES $16.49 FOOD & BEV -Total $1,074.44 A BETTER OVERHEAD DOOR LLC NEW DOORS $5,500.00 AEP /PSO ELECTRIC USE $630.98 AT &T LONG DISTANCE PHONE $9.25 AT &T LONG DISTANCE LONG DISTANCE PHONE $72.40 JPMORGAN CHASE BANK AMAZON -WATER FOUNTAIN $999.00 JPMORGAN CHASE BANK BROOKS - CLEANING $150.00 JPMORGAN CHASE BANK COX -CABLE $103.21 JPMORGAN CHASE BANK GOLF SCORECARDS -CARDS $317.79 JPMORGAN CHASE BANK OFFICE DEPOT - BATTERY $179.99 JPMORGAN CHASE BANK PLATINUM PRO -FEES $50.00 JPMORGAN CHASE BANK ROTO ROOTER - SERVICE $197.00 1 Claims List - 12/21/2021 Fund Vendor Name Payable Description Payment Amount 55 OPGA JPMORGAN CHASE BANK UNIFIRST -RUG SERVICE $54.42 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $425.72 GOLF ADMIN -Total ACUSHNET- REFUND $8,689.76 JPMORGAN CHASE BANK ACUSHNET - UNIFORM $38.10 JPMORGAN CHASE BANK JUSTICE GOLF- RENTAL $530.00 JPMORGAN CHASE BANK USPS- POSTAGE $14.25 GOLFSHOP -Total $582.35 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE $3,137.64 JPMORGAN CHASE BANK ACUSHNET - MERCHANDSE $517.53 JPMORGAN CHASE BANK ACUSHNET- REFUND ($1,388.20) JPMORGAN CHASE BANK FABRITEC IND- MERCHAND $185.00 JPMORGAN CHASE BANK IMPERIAL- COFFEE $83.85 JPMORGAN CHASE BANK PEPSI - BEVERAGES $216.37 JPMORGAN CHASE BANK SAMS -FOOD $903.23 JPMORGAN CHASE BANK SYSCO -FOOD $591.03 JPMORGAN CHASE BANK TANKERSLEY -FOOD $173.81 JPMORGAN CHASE BANK TEXOMA- MERCHANDISE $160.03 JPMORGAN CHASE BANK WALMART -BEER $184.92 JPMORGAN CHASE BANK WALMART -FOOD - $212.60 OPGA -Total $4,977.81 OPGA -Total $19,622.35 OPGA Grand Total $19,622.35 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 12/04121 Department Payroll Expenses Total Expenses 600 Golf Shop Operations 5,022.29 8,656.11 605 Cart Operations 2,191.44 2,446.79 610 Golf Course Operations 8,756.45 15,101.13 670 Food & Beverage 2,773.21 4,443.04 690 General &Administration 4,129.81 5,888.43 36,535.50 FUND TOTAL 22,873.20 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2020 -2021 Budgetary Basis Statement of Revenues & Expenses As of November 30, 2021 OPERATING REVENUES: Golf shop fees Cart Rental Food & beverage COS -- food & beverage Merchandise sales COS — merchandise TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration Capital Outlay Capital Outlay Greens Replacement TOTAL OPERATING EXPENSES MONTH YEAR (126,738) TO -DATE TO -DATE BUDGET $ 44,595 $ 233,375 $ 422,851 12,844 58,822 118,034 11,178 56,220 99,279 (5,201) (26,264) (48,891) 10,480 63,543 123,567 (7,361) (43,933) (85,732) $ 66,535 $ 341,762 $ 629,108 (17,950) (10,623) (60,191) (10,456) (21,677) $ (120,898) (97,970) (47,200) (398,300) (52,423) (108,659) (7,641) $ (712,194) PERCENT OF BUDGET 55.19% 49.83% 56.63% 53.72% 51.42% 51.24% 54.32% $ (278,167) 35.22 %, (126,738) 37.24% (852,523) 46.72% (146,394) 35.81% (296,338) 36.67% 0.00% $ (1,700,160) 41.89% OPERATING REVENUES OVER (UNDER) EXPENDITURES $ (54,363) $ (370,432) $ (1,071,052) NONOPERATING REVENUES (EXPENSES): Transfer from General Transfer from OPWA Other revenues /(expenses) TOTAL NONOPERATING REVENUES (EXPENSES) NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING $ 27,524 $ 425,937 $ 1,040,000 (9) $ 27,524 $ 425,928 $ 1,040,000 $ (26,839) $ 55,496 $ (31,052) (75,330) FUND BALANCE (Budgetary Basis) Beginning Balance 72,937 72,937 Ending Balance $ 53,103 $ 41,885 40.96% 0.00% 40.95%