HomeMy WebLinkAbout2000.06.13_Worksession Minutes
OW ASSO CITY COUNCIL/OW ASSO PUBLIC WORKS AUTHORlTY/
OW ASSO PUBLIC GOLF AUTHORlTY
MINUTES OF SPECIAL MEETING
Tuesday, June 13,2000
The Owasso City Council, The Owasso Public Works Authority, and The Owasso Public Golf
Authority met in a joint special meeting on Tuesday, June 13, 2000 at the Owasso Community
Center per the Notice of Public Meeting and Public Hearing and Agenda posted on the City Hall
bulletin board at 4:00 p.m. on Friday, June 9, 2000.
ITEM 1: CALL TO ORDER AND ROLL CALL
Mayor Williams called the meeting to order at 6:35 p.m.
PRESENT
H C "Will" Williams, Mayor/Chairperson
Melinda Voss, Councilor/Trustee
Randy Brogdon, Councilor/Trustee
ABSENT
Mary Lou Barnhouse, Vice Mayor/Vice Chair
STAFF
Larry Mitchell, City Manager
Marcia Boutwell, City Clerk! Authority Secretary
A quorum was declared present.
Others present: Peggy Robinson, Owasso Reporter; Sheny Bishop, Finance Director; Tim
Rooney, Assistant City Manager; Jim Greene, Police Chief; Cliff Motto, Deputy Police Chief;
Russell Carlson, Director of Golf; Bob Allen, Fire Chief; Jim McElrath, Support Services
Director; and Jan Worley, Community Center Director.
PUBLIC HEARING
ITEM 2: PRESENTATION AND OPEN DISCUSSION, INCLUDING PUBLIC COMMENT,
OF THE FISCAL 2000-2001 BUDGET.
Mr Mitchell presented the proposed FY 2000-2001 budget, and budget summary. He pointed out
accomplishn1ents of the past year and outlined goals for the coming fiscal year. Emphasis will
be placed on a water rate adjustment, pay plan for non-uniform employees, capital improvement
plan, and downtown redevelopment. Following the presentation by Mr Mitchell, questions and
comments were received from the public, with response from the Council and staff. The
proposed budget will be considered for action by the City Council, OPW A, & OPGA at the
June 20,2000 regular meeting. The public hearing concluded at 7:15 p.m.
ITEM 3: DISCUSSION RELATING TO UTILITY BILLING PROVIDER.
Ms Bishop discussed a proposal to outsource the City's utility billing service. Cunently the City
bills on a postcard. With the new computer system and software, it will be necessary to use a
larger size card that allows for barcoding, or a folded letter size bill which will allow for a return
Owasso City Council/OPW AlOPGA
June 13, 2000
envelope, as well as other inserts. The prefened form would be the folded letter size, which
would require a machine to fold and stuff. The cost increase to use a billing service and folded
letter size form is $16,166.40 above the cunent billing method. However, staff time to print and
prepare the mailing, anew printer purchase, printer ribbons, forms inventory, and machine to
fold and stuff were not included in the cost analysis. Council was receptive to the use of a billing
service, and staff will proceed with a request for proposals.
ITEM 4: DISCUSSION RELATING TO ATOR RELIEF LINE.
Mr McElrath said that the elimination of the Ator Lift Station and construction of a relief line is a
part of the consent order the City is cunently under. Work easements have been received by
donation from Trails End Development and Ronald & Gwendolyn Ogan. Working and/or
permanent easements need to be obtained from Rowena Mills and Strawdey McCarty. Letters of
agreement have been drafted for the needed easements. Council reviewed and discussed those
letters, and Mr McElrath will continue negotiations.
The Mayor declared a five-minute break at 8:00 p.m. and reconvened the meeting at 8:05 p.m.
ITEM 5: DISCUSSION RELATING TO 96TH ST N IMPROVEMENTS.
Mr Mitchell discussed with the Council the bids received for the 96th St N improvements. Bids
are approximately $90,000 above the engineer's estimate. Mr Mitchell has discussed the
situation with Tom Seay of the SEA YCO Group and RCB Bank. RCB has agreed to another
$5000. The SEA YCO Group wants to be reimbursed over a three-year period at 50% of any cost
ovenuns. Consensus of the Council was that the original agreement that the City has made to
contribute funds to the project should be honored. Mr Mitchell will convey the Council's
opinion to Mr Seay.
ITEM 6: UPDATE AND DISCUSSION RELATING TO STATUS OF CITY HALL/POLICE
STATION PROJECT.
Bids for three more of the bid packages have been received and opened, and will be awarded on
June 20th. No bids were received on the drywall package. That package may be split apart to see
ifbids can be received on rough carpentry, drywall, and finish carpentry. Cowen Construction is
checking into this option. Council discussed a groundbreaking on July 3rd. It was decided to
hold the groundbreaking at 6:00 p.m. at the site, and then the rescheduled regular meeting at
6:30 p.m in the Council Chambers.
ITEM 7: DISCUSSION RELATING TO APPOINTMENTS TO BQARDS, COMMISSIONS,
AND COMMITTEES.
The Mayor briefly discussed the upcoming appointments and requested that Councilors convey
their suggestions to him concerning those appointments. Appoints will be made on July 3rd.
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Owasso City Council/OPW AlOPGA
June 13,2000
ITEM 8: DISCUSSION RELATING TO PROCEDURE TO FILL VACANT COUNCIL
SEATS.
Mayor Williams said that an item will be placed on the June 20th City Council agenda to
authorize the City Clerk to begin the procedure to fill the council seat vacated by Ward Two
Councilor Denise Bode. The procedure will request Letters of Interest to be received from June
23rd through July ih. It is planned to make a selection at the July 18th City Council meeting, and
the selected person will be administered the oath of office and seated at that Council meeting.
ITEM 9: REPORT FROM CITY MANAGER.
Mr Mitchell reported that Stan Ewing has accepted the position of Director of Planning &
Economic Development, and will begin his employment with the City of Owasso effective
June 30, 2000. In other personnel matters, Lt Cliff Motto has been named Deputy Police Chief.
Chief Greene thanked Deputy Chief Motto for his work as Interim Chief during the time that the
City was without a police chief. The City has received a request from Owasso Golf and Athletic
Club for permission to hold a fireworks display. A representative will appear before the Council
on June 20th with the formal request.
ITEM 10: ADJOURNMENT.
Ms Voss moved, seconded by Mr Brogdon, to adjourn.
AYE: Voss, Brogdon, Williams
NAY: None
Motion canied 3-0, and the meeting was adjourned at 8:50 p.m.
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H C Williams, Mayor/Chairperson
Boutwell, City Clerk! Authority Secretary
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