HomeMy WebLinkAbout2022.01.11_Worksession Agenda3. Discussion relating to Community Development items
Karl Fritschen
A. Request for a planned unit development (OPUD 22 -01) and rezoning (OZ 22 -02) -
approximately 16.86 acres located at the southeast corner of East 86th Street North
and North Memorial Road from Agriculture (AG) to Commercial Shopping (CS) and
Residential Multi - Family (RM)
B. Request for partial plat vacation - Lots 20, 21, 22, and 23 of Block 1 of Presley Hollow
located at 7906, 7908, 7910, and 7912 North 145th East Court
C. Request for final plat - Presley Hollow Lots 20 -23 Amended - approximately 0.58 acres
located on the north side of East 76th Street North and three - fourths (3 /) of a mile west
of North 161st East Avenue
4. Discussion relating to bids received for the lease or purchase of a golf cart fleet
Corey Burd
5. Discussion relating to a proposed agreement between the Owasso Chamber of Commerce
and the City of Owasso for economic development services
Warren Lehr
6. Discussion relating to City /Authority Manager items
Warren Lehr
A. Monthly sales tax report
B. City Manager report
7. City Councilor /Trustee comments and inquiries
8. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and
the Agenda posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, January 7, 2022.
M. Stevens,
The City of Owasso encourages citizen participation. To reclue�t an accommodation due to a disability, contact the
City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to
istevens@cityofowasso.com
This meeting is a work session for Council/Trustee discussion only.
There is no opportunity for public comments at work session.
PUBLIC NOTICE OF THE JOINT MEETING OF THE
OWASSO CITY COUNCIL
OWASSO PUBLIC WORKS AUTHORITY (OPWA)
OWASSO PUBLIC GOLF AUTHORITY (OPGA)
Council Chambers Old Central Building 109 North Birch, Owasso, OK
Tuesday, January 11, 2022 - 6:00 PM
AGENDA
1. Call to Order
Mayor /Chair Bill Bush
RECEIVED
2. Presentation and discussion relating to the Fiscal Year 2020 -2021 Audit
JAN Q ] 2022
Stacy Hammond, C.P.A. and Emily Sheldon, C.P.A. of BTB.Co., P.A.
Jack Murray, Vice Chair, Audit Committee
City Clerk's Office
Linda Jones
3. Discussion relating to Community Development items
Karl Fritschen
A. Request for a planned unit development (OPUD 22 -01) and rezoning (OZ 22 -02) -
approximately 16.86 acres located at the southeast corner of East 861h Street North
and North Memorial Road from Agriculture (AG) to Commercial Shopping (CS) and
Residential Multi - Family (RM)
B. Request for partial plat vacation - Lots 20, 21, 22, and 23 of Block 1 of Presley Hollow
located at 7906, 7908, 7910, and 7912 North 145th East Court
C. Request for final plat - Presley Hollow Lots 20 -23 Amended - approximately 0.58 acres
located on the north side of East 76th Street North and three - fourths (3 /) of a mile west
of North 161 st East Avenue
4. Discussion relating to bids received for the lease or purchase of a golf cart fleet
Corey Burd
5. Discussion relating to a proposed agreement between the Owasso Chamber of Commerce
and the City of Owasso for economic development services
Warren Lehr
6. Discussion relating to City /Authority Manager items
Warren Lehr
A. Monthly sales tax report
B. City Manager report
7. City Councilor /Trustee comments and inquiries
8. Adjournment
Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and
the Agenda posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, January 7, 2022.
M. Stevens,
The City of Owasso encourages citizen participation. To request an accommodation due to a disability, contact the
City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to
istevens@cityofowasso.com
TO: The Honorable Mayor and City Council
FROM: Linda Jones -Holt, Finance Director
SUBJECT: Fiscal Year 2020 -2021 Audit Report
DATE: January 7, 2022
BACKGROUND:
The City of Owasso's Audit Committee and select members of City staff are scheduled to meet with
Stacy Hammond, C.P.A. and Emily Sheldon, C.P.A. from BT. &Co., P.A. on January 11, 2022, to review
the results of the annual audit. Members of the Audit Committee are Robert Curfman, Chair; Jack
Murray, Vice Chair; Andrea O'Dell, Secretary; Lyndell Dunn, City Council representative, and Nick
Sokolosky, member.
Copies of the Annual Comprehensive Financial Report will be provided at the January 11, 2022,
Worksession, and Stacy Hammond, C.P.A. and Emily Sheldon, C.P.A. along with representatives of the
Audit Committee will be in attendance to answer questions regarding the results of the FY 2020 -21
audit.
The Annual Financial Statement is prepared annually in accordance with generally accepted
accounting principles as part of the state - required audit by an independent, certified and municipally
licensed auditor. The Annual Financial Statement includes financial reports for the City, as well as, the
Owasso Public Works, Owasso Public Golf, and the Owasso Economic Development Authorities.
In Owasso, the auditor reports to the Audit Committee established by the City Council. The Audit
Committee is responsible for overseeing the selection of the auditing firm and for ensuring the
conduction of an annual audit in compliance with Oklahoma State Law and federal reporting
requirements. Additionally, the Audit Committee meets with a representative of the auditing firm,
independent of staff, to discuss any further questions or concerns regarding any audit findings.
BT &Co., P.A. provided an unmodified opinion and found no deficiencies in internal control that were
considered to be material weaknesses related to the audit for Fiscal Year 2020 -2021.
Since City Council action is not required for the acceptance or rejection of the financial statement
audit, notice that the fiscal year 2021 audit has been completed and the FY 2020 -21 Annual
Comprehensive Financial Report received will be placed on the January 18, 2022, City Council
agenda.
TO: The Honorable Mayor and City Council
FROM: Karl Fritschen AICP, RLA
Proposed Zoning
Planning Manager
SUBJECT: OPUD 22 -01 /OZ 22 -02 -Casa Del Mar
DATE: January 7, 2022
BACKGROUND:
The Community Development Department received a Planned Unit Development (PUD)
application (OPUD 22 -01) for Casa Del Mar, a proposed mixed use development located at the
southeast corner of the intersection of East 86th Street North and North Memorial Road. The
property was annexed into the City Limits in 2017, under Ordinance 1115. A rezoning request, OZ
22 -02, which proposes an underlying zoning pattern of Commercial Shopping (CS) and
Residential Multi - Family (RM), accompanies this PUD request.
SUBJECT PROPERTY /PROJECT DATA:
Property Size
16.86 acres +/-
Current Zoning
Agriculture (AG)
Proposed Zoning
Commercial Shopping (CS), Residential Multi - Family (RM)
Present Use
Vacant
Land Use Master Plan
Commercial/ Transitional
Within PUD?
No
Within Overlay District?
No
Water Provider
Washington County Rural #3
Paybocks (assessed at final plat)
Ranch Creek Interceptor ($610.33 per acre)
Storm Siren Fee 50.00 per acre
CONCEPT OF A PUD:
A PUD is a development concept that allows for greater creativity and flexibility than typically
allowed under traditional zoning and planning practices. For example, PUDs often allow
developers to place different zonings and land uses in close proximity to each other. Developers
may also have more flexibility in certain aspects of development, such as building setback
requirements and building height limitations, which can be more restrictive in standard zoning
districts.
However, a PUD should not be considered as a tool to circumvent the City's Zoning Code and
Subdivision Regulations. All aspects of the PUD application are subject to public comment as
well as consideration and approval from the Community Development Department, the Owasso
Technical Advisory Committee, the Owasso Planning Commission, and the Owasso City Council.
PUD applications presented to the Planning Commission and City Council are for approval of
the uses and the overall conceptual development plan as it relates to the context of the
surrounding area.
OPUD 22 -01/ OZ 22 -02
Page 2
SURROUNDING LAND USE:
Direction
Zoning
Use
Land Use
Jurisdiction
Plan
North
Agriculture (AG)
Vacant /Undeveloped
Commercial/
Tulsa
Transitional
Count
South
Agriculture (AG) with
Horticulture/
Residential/
City of
OPUD 17 -03 Overlay
Attached Housing /Retail
Transitional
Owasso
East
Agriculture (AG)
Vacant /Undeveloped /Single
Transitional
Tulsa
Family Home
Count
West
Agriculture (AG)
Vacant /Undeveloped /Single
Commercial
Tulsa
Family Home
County
GROWASSO 2030 LAND USE MASTER PLAN CONSISTENCY:
The GrOwasso 2030 Land Use Master Plan is a document that acts as a moderately flexible tool for
evaluating development proposals. The GrOwasso 2030 Land Use Master Plan identifies the
property for commercial and transitional land uses, making the proposed development
consistent with the land uses identified for this location.
ANALYSIS:
• The zoning request proposes Residential Multi - Family (RM) zoning for the southern 13.95
acres (Development Area 'A') and Commercial Shopping (CS) zoning for the remaining
3.434 acres (Development Area 'B'). The subject property is currently unplatted.
• The conceptual development plan submitted for OPUD 22 -01 identifies the property for
commercial, office and residential multi - family uses.
• The multi - family development area is proposed to be built in 2 phases, with the eastern
portion of Development Area 'A' being phase 1 and contain 120 dwelling units. Phase 2
will be completed after Development Area 'A' is built and will contain an additional 120
units, making a total of 240 dwelling units for the project.
• The remainder of the property, Development Area 'B,' where the commercial and office
uses are identified will be developed a later time.
• Both Development Areas will be limited to one (1) curb cut on East 86th Street North and
one (1) curb cut on North Memorial Road each. These access points will be set back
from the intersection at a distance that will meet the driveway spacing requirements in
the Owasso Zoning Code.
• A decorative fence is proposed around the north and western boundary of
Development Area 'A' and an opaque privacy fence along the boundary of
Development Area 'B'.
• The conceptual Landscape Plan shows a buffer yard between Development Area 'A' and
Development Area 'B,' as well as exterior plantings along the entirety of the subject
property,
OPUD 22-01 / OZ 22-02
Page 2
• All landscaping and off - street parking will be required to meet the requirements
identified in the Owasso Zoning Code.
• The multi - family area will contain several amenity features, including a swimming pool,
main clubhouse, tot lots, and other area activity areas.
• The buildings are proposed to be 3 stories (36 feet) from the ground to the eve height
and be constructed with cement board siding, brick, and asphaltic shingles for the roof.
Decorative shutters will be placed at the windows. The commercial area will also be
comprised of masonry materials.
• The City of Owasso will provide police, fire, ambulance, sanitary sewer services to the
subject property. Water service would be provided by Washington County Rural #3.
• Pending the rezoning of the property, the applicant would need to submit a final plat.
PLANNING COMMISSION:
The Planning Commission will consider this item at their regular meeting on Monday, January 10,
2022.
ATTACHMENTS:
Aerial Map
Zoning Map
GrOwasso 2030 Land Use Master Plan Map
PUD Document
Note: Graphic overlays may
not precisely align with physical
features on the ground.
Aerial Photo Date: 2020/2021
Subject Tract
Feet
PUD 22-01
OZ 22-02
Surrounding Zoning
OZ 22-02/ OPUD 22-01
Residential
Transitional
Land Use Master Plan
OZ 22-02/ OPUD 22-01
Casa Del Mar
South East Corner of
East 86th Street and North Memorial Drive
Owasso, Oklahoma
OPUD 22 -01
OZ 22 -02
Prepared for:
Atlas Property Management
Prepared by:
wallace
design
collective
wallace design collective, pc
structural mull landscape =survey
123 north mar Lin luther kingji boulevard
LUISO. oklahomo 74103
918 5P4.5858 .800.364.5853
wallacodcslgn
December 1, 2021
Revised January 4, 2022
Casa DeCMar
OPUD 22 -01
I. Development
II. Development Standards 4 -5
III. Access and Circulation
A
V. Landscape and Buffering 6
W
VII. Utilities and Drainage 6
VIII. Site Plan Review
IX. Platting
X. Schedule of Developme
XI. Legal Description
Exhibit "A" Boundary and Development Area Plan
Exhibit "B" Conceptual Site Plan
Exhibit "C" Access & Circulation Plan
Exhibit "D" Landscape and Screening Plan
Exhibit "E" Existing & Proposed Utilities & Topography
Exhibit "F" Area Zoning Map
Exhibit "G" Aerial Photography
Exhibit "H" Architectural Character
2
Casa DeCNar
OPUD 22 -01
I. Development Concept
Casa Del Mar is a proposed 16.629 + /- acre development on the southeast corner of the
intersection of North Memorial Drive and East 86th Street North.
The property is abutted to the south by the recently developed New Leaf property. Directly
adjacent to the property on the east is a private driveway that serves New Leaf. Existing single -
family homes lie beyond the driveway. The subject property is currently zoned Agriculture (AG).
Submitted concurrently with this PUD application is a zoning request to re -zone property to
Commercial Shopping(CS) and Residential Multi Family (RM).
The site has moderate slopes draining to the east. There is no FEMA 100 -year floodplain on the
site.
The majority of the site will be developed into a multifamily community. This portion of the
development will likely be developed in two phases. The hard corner of the property will be
reserved for commercial and or office development.
As outlined in the subsequent development standards, the Casa Del Mar will have substantial
amenities, buffering and landscaping. This proposal is consistent with the Land Use Master Plan
and is compatible with the surrounding development providing the community of Owasso with
a quality development.
Land Area (Net):
Permitted Uses:
Casa DeCNar
OPUD 22 -01
II. Development Standards
Development Area 'A' - Commercial & Office
3.49 Acres
Maximum Commercial /Office Floor Area:
Minimum Lot Frontage:
Minimum Lot Size:
Minimum Lot Frontage:
Minimum Building Setbacks:
From the ROW of E. 86th Street North:
From North Memorial Drive:
From internal PUD boundaries
Maximum Building Height:
Other Bulk and Ara Requirements
Mutual Access Easement
Signage
Landscape Buffer
4
151,899 SF
As Permitted within
the CS Zoning District
As Permitted within
the CS Zoning District
As Permitted within
the CS Zoning District
As Permitted within
the CS Zoning District
As Permitted within
the CS Zoning District
25 feet
25 feet
20 feet
36 feet
As Permitted within
the CS Zoning District
All tracts within Development Area 'A' with
have pedestrian and Vehicular Cross Access
One (1) 8' monument sign per parcel, with a
total limit of three (3) allowed signs.
One large tree per 20' lineal feet of
boundary adjacent to Area B. A Unified
Sign Plan will be required for any multi -
tenant signs.
Screen fence is required at the
development area boundary adjacent to
Development Area B.
Land Area (Net):
Permitted Uses:
Casa DeC -Var
OPUD 22 -01
Development Area'B' - Multifamily
13.20 Acres
Minimum Building Setbacks:
From the ROW of E. 86th Street North:
From North Memorial Drive:
From internal PUD boundaries
From South and East Boundary of PUD
Maximum Building Height:
Density:
Parking:
Other Bulk and Ara Requirements
Signage
Landscape Buffer
5
574,930 SF
As Permitted within
the RM Zoning District
35 feet
35 feet
20 feet
20 feet
36 feet as measured
to the top plate
(a building height
above 36 feet may be
approved with a
Specific Use Permit)
24 Units per Acre
per City of Owasso
Zoning Code
As Permitted within
the RM Zoning District
Two monument signs will be
allowed for the apartments, max 8'
tall each
One large tree per 50 lineal feet and
wood fence with metal post on the
East & South Boundary of PUD
Casa Del -Mar
III. Access and Circulation
Both the commercial /office development area and the multifamily development area will have
straight access from both North Memorial Drive and East 86th Street North. A public sidewalk is
proposed adjacent to East 86th Street North and North Memorial Drive. All sidewalks and
roadways will be built to the City of Owasso standards.
A pedestrian and vehicular mutual access easement will be provided within Development Area
'A'. There will be a maximum of 2 access points on each street, one per each development area.
The multifamily development will have sidewalks and walking trails. The internal sidewalks of the
development with will connect into the public sidewalk system on the arterial streets.
IV. Fencing
The south and east boundaries will have a wood fence with metal post facing the development.
An ornamental fence will be provided on the north and west boundaries of the multifamily
development. A fence may be provided between the two development areas. The multifamily
development will be gated.
V. Landscape and Buffering
In addition to the wood fence on the south and west side of Casa Del Mar, additional landscaping
will be provided. One tree per 50 linear feet of boundary will be installed.
VI. Amenities
In addition to the sidewalks and walking trails. A clubhouse with a swimming pool, a playground
and activity area will be provided within the first phase of the multifamily development to serve
both phases. A large second activity area will be provided in phase two. Other amenities, possibly
bike racks will be included.
VII. Utilities and Drainage
Utilities are readily available to Casa Del Mar. Water lines are located on all four sides of the
property. It is likely that a water main loop through the development will be necessary to provide
service and fire protection.
There is an existing sanitary sewer line on the adjacent New Leaf property. A sanitary sewer
extension will be required to serve both the residential and commercial /office property.
A storm sewer system will collect the runoff. A proposed stormwater detention pond will control
the rate that stormwater will leave the site and will serve both development areas.
All utility design will be reviewed and approved by the City of Owasso.
Casa DeCNar
OPUD 22-01
VIII. Site Plan Review
For the purpose of the site plan review requirements for each phase and development area a
detail shall be reviewed and approved by City of Owasso staff prior to the issuance of a building
permit.
IX. Platting
Casa Del Mar shall be platted prior to the issuance of a building permit. However, in order to
maintain flexibility in the development, the plat may include the entire property or be platted in
phases of the development.
X. Schedule of Development
Construction of the development will begin afterfinal approval of the Planned Unit Development,
platting and approval of construction documents.
XI. Legal Description
A tract of land located in the Northwest Quarter of the Northwest Quarter (NW /4 NW /4) of
Section Twenty -five (25) in Township Twenty -one (21) North and Range Thirteen (13) East of the
Indian Base and Meridian (I.B. &M.), according to the U.S. Government Survey, thereof, Tulsa
County, State of Oklahoma; being more particularly described as follows:
COMMENCING at the NW corner of Sec. 25, T -21 -N, R -13 -E, I.B. &M.; THENCE S 01°27'30 "E along
the west line of said Sec. 25 a distance of 60.00 feet; THENCE N 88°41'38 "E parallel with the
north line of said Sec. 25 a distance of 50.00 feet to the POINT OF BEGINNING being on the
present right -of -way of East 86th Street North; THENCE N 88°41'38 "E along said present right -
of -way of East 86th Street North a distance of 1210.75 feet to the boundary of THE VILLAGES AT
A NEW LEAF, according to the recorded Plat No. 6924; THENCE S 01°34'50 "E along said boundary
of THE VILLAGES AT A NEW LEAF a distance of 600.00 feet; THENCE S 88°41'38 "W along said
boundary of THE VILLAGES AT A NEW LEAF a distance of 1212.03 feet to the present right -of -way
of North Memorial Drive; THENCE N 01°27'30 "W along said present right -of -way of North
Memorial Drive a distance of 600.00 feet to the Point of Beginning, and containing 16.686 acres,
more or less.
Basis of bearing is the Oklahoma State Plane Coordinate System.
Development Area'B'
Multi Family Residential Area
DETENTION
AREA
R 13 E
Exhibit "A"
E. 86th St. N.
Boundary nd
Development Area Plan
OPUD -22 -01
Location Map
January 3, 2022
East 86th Street North
wallaoe
design
Location Map
" Park and /or Open Space
10' Wide Landscape Buffer
d 20' Wide Landscape Buffer
Screen Fence
Exhibit "D"
Landscape & Screening Plan
OPUD -22-01
CASA DEL MAR
Owasso, Oklahoma
January 3, 2022
Existing Water
Proposed Water
- Existing Sanitary Sewer
Proposed Sanitary Sewer
Proposed Storm Sewer
Exhibit "E"
Existing & Proposed
Utilities & Topography
OPUD-22-01
CASA DEL MAR
Owasso, Oklahoma
January 3, 2022
Exhibit "F"
Area Zoning Map
OPUF-22-01
CASA DEL MAR
Owasso, Oklahoma
January 3, 2022
Exhibit
Aerial Photograph
OPUD -22 -01
CASA DEL MAID
Owasso, Oklahoma
January 3, 2022
TYPICAL SIDE ELEVATION
TO: The Honorable Mayor and City Council
FROM: Karl Fritschen, AICP, RLA
Jurisdiction
Planning Manager
SUBJECT: Partial Plat Vacation - Presley Hollow Lots 20, 21, 22 and 23, Block 1
DATE: January 7, 2022
BACKGROUND:
The Community Development Department received an application for a partial plat vacation
final plat for Presley Hollow, Lots twenty (20) through twenty -three (23) of Block one (1). The
subject properties are located at 7906, 7908, 7910, and 7912 North 145th East Court. The purpose
of the partial plat vacation is to prepare the property for a new plat and to correct a survey
error which caused house foundations to encroach into utility easements and side lot lines.
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
Residential Single
Family RS -3 /PUD 16 -04
Residential
Residential
City of Owasso
South
Residential Single
Residential
Residential
City of Owasso
Rogers County Rural #3
Family (RS-3/PUD 16 -04
N/A
Streets (public or private)
Public
East
Residential Single
Family RS -3 /PUD 16 -04
Residential
Residential
City of Owasso
West
Residential Single
Residential
Residential
City of Owasso
Family RS -3 /PUD 16 -04
SUBJECT PROPERTY /PROJECT DATA:
Property Size
0.58 acres
Current Zoning
RS -3
Proposed Use
Residential
Lots /Blocks
4 Lots, 1 Block
of a larger 197 Lot, 12 Block plat)
Number of Reserve Areas
N/A
Within PUD?
Yes; PUD 16 -04
Within Overlay District?
No
Water Provider
Rogers County Rural #3
Applicable Pa backs
N/A
Streets (public or private)
Public
ANALYSIS:
• The final plat containing the subject lots was approved by the City Council in March
2021. The applicant is requesting partial vacation of a portion of the existing plat "Presley
Hollow," for the purpose of preparing a new plat to correct a field survey error, which
caused encroachments into utility easements.
Partial Plat Vacation- Presley Hollow
Page 2
Pending approval of the partial plat vacation, a new plat will be brought for
consideration to accommodate the revised lots, which in turn will establish new
easements and setbacks.
• Oklahoma State Statutes allow for partial plat vacation, subject to the following:
1. The owner of the property consents to the partial vacation. In this case there is only
one owner involved and initiated the request, allowing the vacation
process to move forward.
2. The vacation of the plat or portion thereof in which the property is situated be
approved by the local municipal body in which the plat is located.
State Statute further cites that "the vacation shall operate to destroy the force and
effect of the recording of the plat so vacated, and to divest all public rights in the public
ways, commons, and public grounds laid out as described in the plat ".
• This action will not impact utilities that are already in the ground at this location.
• The vacation process ensures a clean slate upon which to prepare the new plat.
PLANNING COMMISSION:
The Owasso Planning Commission will consider this item at their regular meeting on January 10,
2022.
ATTACHMENTS:
Aerial Map
Plat Vacation Exhibit
Presley Hollow Filed Plat
Subject
Property
Aerial Map
Plat Vacation- Lots 20-23, Block I Presley Hollow
Partial Plat Vacation - Lots 20 -23 Presley Hollow
Proposed lots to be vacated
FINAL PLAT
Presley Hollow
TO: The Honorable Mayor and City Council
FROM: Karl Fritschen AICP, RLA
Jurisdiction
Planning Manager
SUBJECT: Final Plat - Presley Hollow Lots 20-23 Amended
DATE: January 7, 2022
BACKGROUND:
The City of Owasso received a final plat application for Presley Hollow Lots 20 -23 Amended. The
subject property is described as Presley Hollow, Lots twenty (20) through twenty -three (23) of
Block one (1) with the addresses of 7906, 7908, 7910, and 7912 North 145th East Court. This plat
accompanies a plat vacation case for the same property. A survey error made when the
original lots were staked in the field created encroachments into utility easements and building
setbacks, thereby creating the need to vacate a portion of the original plat and prepare a new
plat in its place. The subject property was rezoned to Residential Single Family (RS -3) within a
planned unit development (OPUD 16 -04) under Ordinance 1083 in July 2016,
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
RS -3 /PUD 16 -04
Residential
Residential
City of Owasso
South
RS -3 /PUD 16 -04
Residential
Residential
City of Owasso
East
RS -3 1PUD 16 -04
Residential
Residential
City of Owasso
West
RS -3 /PUD 16 -04
Residential
Residential
Citv of Owasso
SUBJECT PROPERTY /PROJECT DATA:
Property Size
0.58 acres
Current Zoning
RS-0
Proposed Use
Residential
Lots /Blocks
4 Lots, 1 Block of a larger 197 Lot 12 Block plat)
Number of Reserve Areas
N/A
Within PUD?
Yes; PUD 16 -04
Within Overlay District?
No
Water Provider
Ro ers County Rural #3
Applicable Pa backs
N/A
Streets (public or rivate
Public
ANALYSIS:
The portion to be amended was part of the larger Presley Hollow subdivision plat which
was submitted and approved by the City Council in March 2021.
In order ensure clear title to the property, the subject lots need to be vacated and a new
plat prepared. The companion case is a request to vacate the subject lots and ensure
the new lots are legally conforming and that utility easements and lots lines are not
compromised.
The revised plat meets all of the subdivision requirements and provides new adjusted
easements where the utilities are currently located.
Final Plat- Presley Hollow Lots 20.23 Amended
Page 2
This plat will bring the property into conformity with the Owasso Subdivision Regulations,
as well as engineering and site design requirements.
PLANNING COMMISSION:
The Owasso Planning Commission will consider this item at their regular meeting on January 10,
2022.
ATTACHMENTS:
Aerial Map
Final Plat -The Presley Hollow Lots 20-23 Amended
Subject
Property
Aerial Map
Final Plat- Lots 20 -23 Amended Presley Hollow
Presley Hollow
Lots 20-23 Amended
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TO: The Honorable Chair and Trustees
Net Trade Value
Owasso Public Golf Authority (OPGA)
FROM: Corey Burd
Outright Purchase
Bailey Ranch Golf Club - Director of Golf
SUBJECT: Bids Received for OPGA Golf Cart Lease to Purchase
DATE: January 7, 2022
BACKGROUND:
During the FY 2013 OPGA budget year, examination and analysis of the golf cart fleet at that time
led to the Lease /Purchase of the current fleet of golf carts.
An industry standard for the life of a golf cart fleet is four (4) to five (5) years; and, higher -end
facilities change out their fleet every two (2) years. Bailey Ranch Golf Club carts are at the end of
a 4 -year lease. Leasing to purchase enables staff to project expenses more accurately on an
annual basis because the carts are under warranty throughout the lease.
BID PREPARATION:
During bid preparation and research, staff discussed both gasoline and electric carts and believe
gasoline is the better choice. Gasoline is more reliable, efficient, and has become the choice for
powering golf carts fora larger part of the market. Gasoline provides a better return on investment
and allows for more options at the end of the lease. Consideration was also given to the cost of
fuel versus electricity and with the current fuel cost, gasoline is the more cost - effective alternative.
Bid requests were posted and advertised as per the City of Owasso ordinance. Four (4) bids were
received and opened on November 30, 2021.
Bidder
Base Bid
Net Trade Value
Alternate #2
Alternate #3
Outright Purchase
(Value less balloon)
Lease w /Trade
Lease w /out Trade
Justice
Golf Car (EFI)
496,825.00
$61,000.00 -
$6,730.00 per mo.
$8,095.00 per mo.
net trade
$80,760.00 - annual
$97,140.00 - annual
EZGO
(EFI)
$475,315.66
$49,000.00 -
$5,949.84 per mo.
$7,055.88 per mo.
net trade
$71,398.08 - annual
$84,670.56 - annual
EZGO
Lithium Battery
$587,585.98
$49,000.00 -
$8,484.06 per mo.
$9,590.10 per mo.
net trade
$101,808.12- annual
$115,081.2- annual
Yamaha (EFI)
$412,945.00
$113,200.00-
$4,821.85 per mo.
N/A
net trade
$57,862.20 - annual
Golf Carts
Page 2
BID ANALYSIS:
Upon review of the bids, staff found Yamaha offered the most value for fleet trade -in and met all
specifications. The Yamaha golf cart has the same Electronic Fuel Injected (EFI) motors as the
current fleet. This motor has proven to be reliable and provides an industry leading 35 MPG, which
is more cost efficient and environmentally responsible. Perhaps one of the most exciting
innovations in the current model is the continuation of the QUIeTech cart. This is a gasoline cart
that has the same output of noise as an electric cart from 25 -feet away. Noise pollution has been
the number one detriment of switching to gasoline carts eight (8) years ago even though EFI fleet
produces considerably less noise than carburetor or diaphragm carts. With this technology,
patrons and neighbors should not hear any increase in noise pollution over the current fleet.
LEASE TO PURCHASE CONTRACT:
Under the terms of the lease, total payments over the 48 months will be $231,448.80. The interest
amount included in those payments will be $54,403.80 (4.2% interest rate). A residual payment of
$235,900.00 ($3,254.00 per cart) will be due at the end of the lease to secure full ownership; or,
the fleet may be returned with a minimum estimated equity of $78,000.00 available to apply
towards a new lease /purchase contract.
0112 101 Ilk Cep
Funding for the lease /purchase contract is available in the FY 2022 OPGA Budget.
ATTACHMENT:
Yamaha Lease /Purchase Proposal
,
2022 QuieTech EFI Gas Fleet (Standard Color Option)
Golf Car Pricing:
QuieTech EN : 72
48 Months
$52.65.
36 Months
Umax Bistro
48 Months
$268.05
$268.05.
36 Months
Umaix ll Utility,
48 Months
$152.60
$763.00.
36 Mor the
• Municipal lease with Balloon Payment of $235,900.00 due at the end of the term for the outright pur-
chase of all vehicles. This price includes the trade and payoff of current equipment.
• : Early Roll Option:
Upon entering into the last year of the lease with Yamaha Commercial Customer Finance, if all terms
and conditions of the lease have been satisfactorily met, Yamaha Golf -Car Company will grant
customer the option of rolling into a new fleet of Yamaha golf cars. The new agreement must be with
Yamaha Commercial Customer Finance and will be subject to their credit approval process. The new
payment will be based upon current fleet condition, product pricing, and interest rates at that time.
The preceding quotation does not include any applicable taxes or insurance and is subject to the final
approval of Yamaha Commercial Customer Finance and Yamaha Golf -Car Company; additional
documentation to follow.
This quotation is valid for Thirty (30) days and is subject to change beyond that date. Furthermore, this
proposal constitutes the entire understanding and agreement amongst the parties, whether oral or in
writing. Neither party has made any further representations or promises to the other with respect to the
subject matter of this agreement, except as set forth in this agreement. This agreement supersedes any
previous agreements made between parties and is confidential in nature.
If this proposal Is acceptable under the above terms, please sign and date below:
Accepted by: Date: Accepted by: Date: 11/30/21
Owasso Public Golf Authority Yamaha District Sales Manager
Proposed Equipment and Accessories
2022 Yamaha Drivel QuieTech EFI (Fleet) Golf Car
Standard Vehicle Eguiement
Description
Yamaha -Built 357 cc EFI Gas Engine
QuieTech System, Complete w/ Fully- Independent Rear Suspension
TruTrack 11 Fully- Independent, Automotive -Style Front Suspension
HybriCore Chassis
Removable Modular Body Panels
Sentry Wraparound Protection System w/ 5 MPH -Rated Bumpers
Rack - and - Pinion Steering and Drum Brakes
Enhanced Automotive -Style Dash
ClimaGuard Top with Dual Rain Gutters
Installed Options
Description
Single Sand Bottle (one on each side)
Clip -On Information Holder (2 per car)
Polycarbonate Clear, Hinged Windshield
Color- Matched Number Decals (3 per car)
Silver Aluminum Wheel Covers (4)
USB Charging Ports (2 per car)
Custom Club Logo
Standard Color Quoted: Glacier White orSunstone Beige
Premium Color Quoted: Moonstone Metallic (Silver)
Proposed Equipment and Accessories
2022 Yamaha UMAX TWO EFI Utility Vehicle
Standard Vehicle Equipment
(5) Description
Yamaha -Built 402 cc EFI Gas Engine
TruTrack li Fully- Independent, Automotive -Style Front Suspension
Swing arm with DUAL RATE coil springs over hydraulic shock absorbers
HybriCore Chassis
Self- compensating double reduction helical rack - and - pinion steering
Self- adjusting mechanical, rear -wheel drum brakes
Cargo Bed Dimensions: 41" x 46" x 12"
800 lb cargo bed load capacity
20" tires
Installed Options
Description
Color: Jasper Metallic (Red)
Brush Guard
Polycarbonate Hinged Windshield
USB Ports
In -Dash Fuel Gauge/ Hour Meter
Proposed Equipment and Accessories
2022 Yamaha UMAX TWO EFI Fairway Lounge
Standard Vehicle Equipment
(1) Description
Yamaha -Built 402 cc EFI Gas Engine
TruTrack If Fully- Independent, Automotive -Style Front Suspension
Swing arm with DUAL RATE coil springs over hydraulic shock absorbers
HybriCore Chassis
Self- compensating double reduction helical rack -and- pinion steering
Self- adjusting mechanical, rear -wheel drum brakes
20" tires
Installed options
Description
Color: Jasper Metallic (Red]
Brush Guard
USB Ports
In -Dash Fuel Gauge/ Hour Meter
Sliding Snack Tray
Display Case / Menu Board
Limited 4 -Year Warranty for Drivel Golf Car
Yamaha Golf -Car Company hereby warrants that any new Yamaha DRIVE'Gas or DRIVE' Electric golf car purchased from Yamaha, or an Authorized Dealer or
Distributor in the United States will be free from defects in material and workmanship for FOUR years from date of purchase, subject to the stated limitations.
DURING THE PERIOD OF WARRANTY, any authorized Yamaha golf car service technician, dealer, or disalbutor will, free of charge, repair or replace, at Yamaha's
option, any part adjudged defective by Yamaha due to faulty workmanship or material from the factory. Parts used In warranty repairs will be warranted for the
balance of the vehicle's warranty period. All parts replaced under warranty become property of Yamaha Golf -Car Company.
Frame
Limited Watering System
4Yaarsor 25,000 amp hau.
whNhoveroomoaflrat
Tranaexle
4Years
Pedals
3Years
Brakes (excluding shoes
Motor Controller I charger
4Years
Suspension I Steering components
4Years
ChargarCard
4Years
seats
2Yea.
Charger Receptacle
4Years
Sun Top
4Years
Throttle Position Samar
2Years
Bumpers I Body Paris
Exhaust Intake Generator
Floor Male
Scorecard Holdere
Gas
4Years
Sa Cardar
Thrttle Cablesl Controls
3Years
windshield
Bane
Clutch (excluding drivo bull
Years
4Years
Send Soule I Sand Santo I Cooler
3Years
Inlormpnon Holder I Sag Cover
3 Veam
Years
EXCLUSIONS from this Warranty shall Include any failures caused by:
• Abnormal strain, neglect, or abuse, including lack of proper maintenance, and use contrary to the Owner's Manual Instructions.
• Accident or collision damage.
• Installation of parts or accessories that are not original equipment.
• Fad ing, rust, or deterioration due to exposure or ordinary wear and tear.
• Modifications or alterations that affect the can's condition, operation, performance, or durablllty, or which makes the car serve a purpose other than use as a
two- person, golf course vehicle.
• Damage due to improper transportation.
• Acts of God, I.e. lightning, hall damage, flooding, fire, etc
This Limited Warranty does not cover any parts replaced due to normal wear or routine maintenance, Including oil and air filter elements, brake shoes, tire wear,
spark plugs, starter and clutch drive belts. Any charges incurred in transporting a golf car or charger to and from an authorized Yamaha golf car dealer for service or
In performing field service are also excluded from this warranty. Gasoline powered golf car starting batteries on vehicles equipped with a golf course GPS device, or
any other device with a parasitic current draw, unless the vehicle is equipped from the factory with an optional deep cycle starting battery, are also excluded from
this warranty.
THE CUSTOMER'S RESPONSIBILITY under this warranty shall be to operate and maintain the golf car and charger as spedfied in the appropriate Owner's /Operator's
Manual, and give notice to an authorized Yamaha golf car dealer of any and all apparent defects within ten (10) days after discovery, and make the vehicle or
charger available at that time for Inspection and repairs by the dealer's authorized representative.
WARRANTY TRANSFER: Any transf er of warranty must take place within the first three years of the original In -service date of the vehicle. The vehicle must be re-
registered by an authorized Yamaha Golf -Car Dealer within 30 days of transfer. A fee maybe charged for the transfer of the warranty.
Yamaha Golf -Car Company makes no other warranty of any kind, expressed or Implied. All Implied warranties of merchantability and fitness of merchantability and
fitness for a particular purpose which exceed the obligations and time limits stated in this warranty are hereby disclaimed by Yamaha Golf -Car Company and
excluded from this Warranty. Some states do not allow limitations on how long implied warranty lasts, so the above limitation may not only apply to you. Also
excluded from this Warranty is any incidental or consequential damages Including loss of use. Some states do not allow the exclusion or limitation of Incidental or
consequential damages, so the above exclusion may not apply to you. This Warranty give you specific legal rights, and you may also have other rights, which vary,
from state to state,
lhaveread andogree to the above tonsil donssetforth in the Golf•Car Warranty finftfa))
Limited 2 -Year Warranty for Transportation and Utility Vehicles
Yamaha Golf -Car Company hereby warrants that any new Yamaha utility vehicle many mold passenger can or specialty vehicles purchased from Yamaha, Oran
Authorized Dealer or Distributor in the United States will be free from defects In material and workmanship for TWO years from date of purchase, subject to the
stated limitations. DURING THE PERIOD OF WARRANTY, any authorized Yamaha golf car service technician, dealer, or distributor will, free of charge, repair or
replace, at Yamaha's option, any part adjudged defective by Yamaha due to faulty workmanship or material from the factory. Parts used In warranty repairs will be
warranted for the balance of the vehicle's warranty period. All parts replaced under warranty become property of Yamaha Golf-Car Company.
EXCLUSIONS from this Warranty shall Include any failures caused by:
• Abnormal strain, neglect, or abuse, including lack of proper maintenance, and use contrary to the Owners Manual Instructions.
• Accident or collision damage.
• Installation ofparts or accessories thatare not original equipment
• Fading, rust, or deterioration due to exposure orordinary wearand tear.
• Modifications or alterations that affect the cars condition, operation, performance, or durability, orwhich makes the car serve a purpose otherthan use as a
two-person, golf course vehicle.
• Damage due to improper transportation.
• Acts of God, i.e. lightning, hail damage, flooding, fire, etc.
This Limited Warranty does not cover any parts replaced due to normal wear or routine maintenance, Including oil and air filter elements, brake shoes, tire wear,
spark plugs, starter and clutch drive belts. Any charges Incurred In transporting a golf car or charger to and from an authorized Yamaha golf or dealer for service or
In performing Reid service are also excluded from this Warranty. Gasoline powered golf car starting batteries on vehicles equipped with a golf course GPS device, or
any other device with a parasitic current draw, unless the vehicle is equipped from the factory with an optional deep cycle starting battery, are also excluded from
this warranty.
THE CUSTOMER'S RESPONSIBILITY under this warranty shall be to operate and maintain the golf or and charger as specified in the appropriate Owner's/Operator's
Manual, and give notice to an authorized Yamaha golf car dealer of any and all apparent defects within ten (30) days after discovery, and make the vehicle or
chargeravallable at that time for Inspection and repairs by the dealers authorized representative.
WARRANTY TRANSFER: Any transfer of warranty must take place within the first three years of the original in- service date of the vehicle. The vehicle must be re-
registered by an authorized Yamaha Golf -Car Dealer within 30 days of transfer. Afee maybe charged for the transfer of the warranty.
Yamaha Golf -Car Company makes no other warranty of any kind, expressed or Implied. All Implied warranties of merchantability and fitness of merchantabllity, and
fitness for a particular purpose which exceed the obligations and time limits stated in this warranty are hereby disclaimed by Yamaha Golf -Car Company and
excluded from this Warranty. Some states do not allow limitations on how long Implied warranty lasts, so the above limitation may not only apply to you. Also
excluded from this Warranty is any Incidental or consequential damages Including loss of use. Some states do not allow the exclusion or limitation of Incidental or
consequential damages, so the above exclusion may not apply to you. This Warranty give you specific legal rights, and you may also have other rights, which vary,
from state to state.
Ihave read and agree to the above conditions setforth In the Golf -Car Warranty [Initial)
Frame,
2Years
2Years
Pedals ls
2Years
Brakes (excluding shoes l pads)
2Years
Electric Motor
2Years
Electrical wire; swltche4 and relays
2Years
Motor Controller l Charger
2Years
Suspension l Steering components
2Years
Charger Cord
2Years
seats
2Years
Charger Receptacle
2Years
Sun Top
2Years
Throme Position Sansar
2Years
Bumpers I Body Pares
Floor Mats
2Years
Exhaust l Intake l Generator
2Years
2Years
Scorecard Holders
2Years
Gas Engine
2Years
ea Cartier
2Years
Throtdo cables/ Controls
2Years
Windshield
3Years
Battery
1 Years
Clutch excludin drive bell
2Years
Head Light
2Years
Tall Light
2Years
All Retraining Paris
1 yea rc
EXCLUSIONS from this Warranty shall Include any failures caused by:
• Abnormal strain, neglect, or abuse, including lack of proper maintenance, and use contrary to the Owners Manual Instructions.
• Accident or collision damage.
• Installation ofparts or accessories thatare not original equipment
• Fading, rust, or deterioration due to exposure orordinary wearand tear.
• Modifications or alterations that affect the cars condition, operation, performance, or durability, orwhich makes the car serve a purpose otherthan use as a
two-person, golf course vehicle.
• Damage due to improper transportation.
• Acts of God, i.e. lightning, hail damage, flooding, fire, etc.
This Limited Warranty does not cover any parts replaced due to normal wear or routine maintenance, Including oil and air filter elements, brake shoes, tire wear,
spark plugs, starter and clutch drive belts. Any charges Incurred In transporting a golf car or charger to and from an authorized Yamaha golf or dealer for service or
In performing Reid service are also excluded from this Warranty. Gasoline powered golf car starting batteries on vehicles equipped with a golf course GPS device, or
any other device with a parasitic current draw, unless the vehicle is equipped from the factory with an optional deep cycle starting battery, are also excluded from
this warranty.
THE CUSTOMER'S RESPONSIBILITY under this warranty shall be to operate and maintain the golf or and charger as specified in the appropriate Owner's/Operator's
Manual, and give notice to an authorized Yamaha golf car dealer of any and all apparent defects within ten (30) days after discovery, and make the vehicle or
chargeravallable at that time for Inspection and repairs by the dealers authorized representative.
WARRANTY TRANSFER: Any transfer of warranty must take place within the first three years of the original in- service date of the vehicle. The vehicle must be re-
registered by an authorized Yamaha Golf -Car Dealer within 30 days of transfer. Afee maybe charged for the transfer of the warranty.
Yamaha Golf -Car Company makes no other warranty of any kind, expressed or Implied. All Implied warranties of merchantability and fitness of merchantabllity, and
fitness for a particular purpose which exceed the obligations and time limits stated in this warranty are hereby disclaimed by Yamaha Golf -Car Company and
excluded from this Warranty. Some states do not allow limitations on how long Implied warranty lasts, so the above limitation may not only apply to you. Also
excluded from this Warranty is any Incidental or consequential damages Including loss of use. Some states do not allow the exclusion or limitation of Incidental or
consequential damages, so the above exclusion may not apply to you. This Warranty give you specific legal rights, and you may also have other rights, which vary,
from state to state.
Ihave read and agree to the above conditions setforth In the Golf -Car Warranty [Initial)
Service Details
Yamaha Golf -Car Company's factory- supported service is the clear leader in the Industry. Factory- supported
dealers' and technicians' vehicles are fully equipped with the parts and tools necessary to provide on -site
repairs and get your golf car back out on the course in the event that it should become disabled. Our service
providers are trained extensively on the mechanical aspects of Yamaha golf cars and are routinely re- trained
throughout the course of their tenure. The timely }esponse and attentive manner of our service providers are
two key factors in the success and customer satisfaction that we have been able to achieve at Yamaha.
The service provider for Bailey Ranch GC is Tim Young. Tim has been with Yamaha for many years and has
received countless positive reviews from the customers he services. His goal is to be your partner and look
out for the best interests of your fleet and your Club, while minimizing your down time. For your conven-
ience, Tim Young's contact information is listed below.
Please refer to your owner's manual for maintenance requirements and recommended service intervals. For
further reference, a quick service check guide is included on the following page with tips to ensure your fleet
runs as expected.
Factory Service Provider
Tim Young
(405) 388 - 5699
John_Young @yam a ha- motor,com