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HomeMy WebLinkAbout2000.05.02_OPWA MinutesOWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, May 2, 2000 The Owasso Public Works Authority met in regular session on Tuesday, May 2, 2000 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, April 28, 2000. ITEM 1: CALL TO ORDER Mr Williams called the meeting to order at 6:40 p.m. ITEM 2: FLAG SALUTE The flag salute was given during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT ABSENT H C "Will" Williams, Trustee Mary Lou Barnhouse, Trustee Denise Bode, Trustee Melinda Voss, Trustee STAFF Larry Mitchell, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ITEM 4: ELECTION OF CHAIRPERSON Dr Bode moved, seconded by Ms Voss, that Mayor Williams be elected to the position of OPWA Chairperson. AYE: Bode, Voss, Barnhouse, Williams NAY: None Motion carried 4-0. ITEM S: ELECTION OF VICE CHAIRPERSON Ms Voss moved, seconded by Dr Bode, that Vice Mayor Barnhouse be elected to the position of OPWA Vice Chairperson. AYE: Voss, Bode, Barnhouse, Williams NAY: None Motion carried 4-0. Owasso Public Works Authority May 2, 2000 ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF THE CONSENT AGENDA. A. Approval of the Minutes of April 18, 2000 Regular Meeting. B. Approval of Claims. The consent agenda included minutes of the April 18, 2000 regular meeting, by reference made a part hereto. Item B on the consent agenda included the following claims: (1) Owasso Public Works Authority $142,396.64; (2) OPWA Capital Improvements $27,084.86; (3) OPWA Sales Tax $82,559.38; (4) Payroll $33,025.90. Dr Bode moved, seconded by Ms Voss, to approve the consent agenda. AYE: Bode, Voss, Barnhouse, Williams NAY: None Motion carried 4-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO APPROVAL OF AN AMENDMENT TO A REAL ESTATE PURCHASE CONTRACT WITH PRECISION COMPONENTS INC. Mr McElrath said that because part of the property being sold to Precision Components belongs to the OPWA and part belongs to the City, it is necessary for both bodies to approve the sale by amending the Real Estate Purchase Contract Early Occupancy Agreement dated November 16, 1999. Dr Bode moved, seconded by Ms Voss, to approve the amendment to the contract and authorize the Chair and Secretary to execute the contract and necessary documents to finalize the sale. AYE: Bode, Voss, Barnhouse, Williams NAY: None Motion carried 4-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO OPWA RESOLUTION #2000- SEWER RATES FOR SANITARY SEWER CUSTOMERS OF THE OWASSO PUBLIC WORKS AUTHORITY, A 41) DECLARING AN EFFECTIVE DATE. Ms Bishop presented the item. The OPWA has received loans from the Oklahoma Water Resources Board for the various phases of construction of the wastewater treatment plant. In addition, other projects are needed for system rehabilitation. The current sanitary sewer rates will not fund these additional projects, and a rate increase has been proposed to finance the additional projects. The proposal would increase sewer rates by $0.36 per 1000 gallons of usage in the first year, followed by annual increases of $0.18 per 1000 gallons for each of the next four years. Ms Voss moved, seconded by Ms Barnhouse, to approve OPWA Resolution #2000-03, -2- Owasso Public Works Authority May 2, 2000 increasing sanitary sewer rates by $0.36 per 1000 gallons effective July 1, 2000 and increasing rates by $0.18 per 1000 gallons effective July I of each year for four succeeding years. AYE: Voss, Barnhouse, Bode, Williams NAY: None Motion carried 4-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF A LANDFILL DISPOSAL AGREEMENT. Mr Carr said that the OPWA has had a letter of agreement for disposal of solid waste at Quarry Landfill for the past several years. The agreement contains a definition of acceptable waste and establishes rates of disposal. Effective May 1, 2000, the rate for disposal at Quarry Landfill was proposed to increase from $13.70 per ton to $14.39 per ton. This rate is a 5% increase of $0.69 per ton. In April 1999, Quarry Landfill was the sole bidder on a proposed 20-year contract. However, the amount bid exceeded what was considered to be reasonable at the time. Waste Management agreed to extend the contract then in place for one year while a long-term agreement was negotiated. Changes in Waste Management personnel have delayed those negotiations. Therefore, staff recommended approval of the proposed agreement. Ms Voss moved, seconded by Dr Bode, to approve a Landfill Disposal Agreement with Waste Management Quarry Landfill for the period May I, 2000 through April 30, 2001 in the amount of $14.39 per ton, and authorization for the Chair to execute the agreement. AYE: Voss, Bode, Barnhouse, Williams NAY: None Motion carried 4-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AMENDMENT TO AN ENGINEERING CONTRACT TO PREPARE A WATER SYSTEM MASTER PLAN. Mr Carr said that on November 16, 1999, the Trustees approved an Agreement with Montgomery Watson for Engineering Design Service for Water System Master Planning. The water model serves as the basis for determining improvements needed to the existing distribution system, and infrastructure required to meet future projections. The computer model indicates that there are closed valves in the system that have not been identified, and which are reducing water system pressures. It will be necessary to amend the agreement with Montgomery Watson in order for them to do the extra work required to locate remaining closed valves in the main lines. Should a closed valve be identified, the valve will be opened. If a pipe segment appears to have a closed valve but no valve can be located, the model will be changed to reflect the closed valve condition. The fee of $15,712 includes extra manhours required for the project. Ms Voss moved, seconded by Dr Bode, to approve an amendment to an engineering contract with - 3 - Owasso Public Works Authority May 2, 2000 Montgomery Watson for unanticipated work required to finalize the calibration of the water distribution system model, in an amount not to exceed $15,712, and authorization for the Chair to execute the amendment. AYE: Voss, Bode, Barnhouse, Williams NAY: None Motion carried 4-0. ITEM 11: REPORT FROM OPWA MANAGER Mr Mitchell reported that INCOG will be sponsoring a public hearing relating to transportation needs on Thursday, April l Ith from 4:00-6:00 p.m. at the Owasso Library. ITEM 12: REPORT FROM OPWA ATTORNEY. No report. ITEM 13: NEW BUSINESS. None ITEM 14: ADJOURNMENT Dr Bode moved, seconded by Ms Barnhouse, to adjourn. AYE: Bode, Barnhouse, Voss, Williams NAY: None Motion carried 4-0, and the meting was adjourned at 6:55 p.m. Marci aBoutwell, Secretary -4- I-<--- .1 � 11 FI C Williams , Chairperson