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Home My WebLink About2022.01.18_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY (OPWA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, January 18, 2022 - 6:30 PM NOTE: APPROPRIATE ACTION may include, but is not limited to: acknowledging, affirming, amending, approving, authorizing, awarding, denying, postponing, or tabling. AGENDA RECEIVED 1. Call to Order Chair Bill Bush JAN 14 2022 2. Roll Call City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve minutes- January 4, 2022, and January 11, 2022, Regular Meetings B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. Official Notices (documents for acknowledgment or information only, no discussion or action will be taken) • Payroll Payment Report - Pay Period Ending Date January 1, 2022 • Monthly Budget Status Report- December 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and the Agenda posted at City Hall, 200 South Main Stree) at 1:00 pm on Friday, January 14, 2022. iann M. Stevens, ¢ity Clerk The City of Owasso encourages citizen participation. To req st an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@citvofowosso. com OWASSO CITY COUNCIL, PUBLIC WORKS AUTHORITY, AND PUBLIC GOLF AUTHORITY MINUTES OF JOINT REGULAR MEETING TUESDAY, JANUARY 11, 2022 The Owasso City Council, Owasso Public Works Authority (OPWA), and Owasso Public Golf Authority (OPGA) met in a joint regular meeting on Tuesday, January 11, 2022, in the Council Chambers at Old Central, 109 North Birch Street, Owasso, Oklahoma, per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Friday, January 7, 2022. 1. Call to Order /Roll Call Mayor /Chair Bill Bush called the meeting to order at 6:00 pm. Present Absent Mayor /Chair- Bill Bush None Vice Mayor /Vice Chair - Kelly Lewis Councilor /Trustee - Alvin Fruga Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Lyndell Dunn A quorum was declared present. 2. Presentation and discussion relating to the Fiscal Year 2020 -2021 Audit Linda Jones -Holt, Emily Sheldon, C.P.A. of BT &Co., P.A., and Jack Murray, Vice Chair, Audit Committee, presented the item and discussion was held. 3. Discussion relating to Community Development items A. Request for a planned unit development (OPUD 22 -01) and rezoning (OZ 22 -02) - approximately 16.86 acres located at the southeast corner of East 861h Street North and North Memorial Road from Agriculture (AG) to Commercial Shopping (CS) and Residential Multi - Family (RM) B. Request for partial plat vacation - Lots 20, 21, 22, and 23 of Block 1 of Presley Hollow located at 7906, 7908, 7910, and 7912 North 145th East Court C. Request for final plat - Presley Hollow Lots 20 -23 Amended - approximately 0.58 acres located on the north side of East 76th Street North and three - fourths ('/,) of a mile west of North 161st East Avenue Karl Fritschen presented the items and discussion was held. It was further explained these items would be placed on the January 18, 2022, City Council agenda for consideration and action. 4. Discussion relating to bids received for the lease or purchase of a golf cart fleet Corey Burd presented the item and discussion was held. It was further explained that an item would be placed on the January 18, 2022, Owasso Public Golf Authority agenda for consideration and action. 5. Discussion relating to a proposed agreement between the Owasso Chamber of Commerce and the City of Owasso for economic development services Warren Lehr presented the item and discussion was held. Vice Mayor Lewis, Councilor Fruga and Councilor Bonebrake requested an item be placed on the January 18, 2022, City Council agenda for consideration and action. 6. Discussion relating to City /Authority Manager items A. Monthly sales tax report B. City Manager report Warren Lehr introduced Linda Jones -Holt to present item A and discussion was held. Mr. Lehr commented on the Finance Department staff, following the Audit Committee meeting held earlier in the day; and, a luncheon event held by the Oklahoma Municipal Management Services organization. Owasso City Council, OPWA & OPGA January 11, 2022 Page 2 City Councilor /Trustee comments and inquiries Councilor Dunn commented on the annual audit. Mayor Bush inquired about a recent water line break in Hale Acres. 8. Adjournment The meeting adjourned at 7:35 pm. Bill Bush, Mayor /Chair Juliann M. Stevens, City Clerk OWASSO CITY COUNCIL / OWASSO PUBLIC WORKS AUTHORITY / OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR JOINT MEETING TUESDAY, JANUARY 4, 2022 The Owasso City Council, Owasso Public Works Authority (OPWA) and Owasso Public Golf Authority (OPGA) met in joint session on Tuesday, January 4, 2022, in the Council Chambers at Old Central, 109 North Birch, Owasso, Oklahoma per the Notice of Public Meeting filed Friday, December 10, 2021; and the Agenda filed in the office of the City Clerk and posted at City Hall, 200 South Main Street, at 12:00 pm on Thursday, December 30, 2021. 1. Call to Order Mayor Bill Bush called the meeting to order at 6:30pm. 2. Invocation The Invocation was offered by Senior Pastor Andrew Rankin of Freedom Baptist Church 3. Flag Salute Councilor Doug Bonebrake led the flag salute. 4. Roll Call Present Mayor - Bill Bush Councilor -Alvin Fruga Councilor - Doug Bonebrake Councilor- Lyndell Dunn A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi Absent Vice Mayor- Kelly Lewis 5. Presentation of Character Trait of Diligence Michele Dempster presented the character trait for the month of January. 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. (All matters listed under "Consent" are considered to be routine and will be enacted by one motion. Any Councilor /Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.) A. Approve City Council Minutes - December 21, 2021, Regular Meeting B. Approve Owasso Public Works Authority Minutes - December 21, 2021, Regular Meeting C. Approve Owasso Public Golf Authority Minutes - December 21, 2021, Regular Meeting D. Approve City of Owasso Claims E. Approve Owasso Public Works Authority Claims F. Approve Owasso Public Golf Authority Claims G. Accept the 2022 Justice Assistance Grant, authorize execution of necessary grant documents with the Oklahoma Attorney General's Office, and approve a budget amendment in the Half - Penny Sales Tax Fund (Police), increasing the estimated revenue and the appropriation for expenditures by $7,500.00 -City Council H. Accept the 2022 Oklahoma Internet Crimes Against Children Task Force Grant, authorize execution of necessary grant documents, and approve a budget amendment in the Half -Penny Sales Tax Fund (Police) increasing the estimated revenue and appropriation for expenditures by $3,880.00 - City Council I. Accept public infrastructure of asphalt roads, sidewalks, stormwater, water and sanitary sewer system improvements for Abbott Farms Phase III, located on the north side of East 1061h Street North, east of Mingo Road - City Council Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda, as presented with City Council $227,731.44, OPWA claims totaling $1,234,054.19, and OPGA claims totaling $12,376.91. YEA: Bonebrake, Dunn, Fruga, Bush NAY: None Motion carried: 4 -0 Joint Meeting January 4, 2022 Page 2 7. Consideration and appropriate action relating to items removed from the Consent Agenda None B. Report from City Manager /Authority Manager Warren Lehr introduced Roger Stevens to provide the monthly Public Works project status report and discussion was held. 9. Report from City Attorney /Authority Attorney None 10. Report from City Councilors /Authority Trustees None 11.Official Notices (documents for acknowledgment of receipt or information only, no discussion or action will be taken) The Mayor /Chair acknowledged receipt of the following: • Payroll Payment Report - Pay Period Ending Date December 18, 2021 - City Council • Payroll Payment Report - Pay Period Ending Date December 18, 2021 - Owasso Public Works Authority • Payroll Payment Report - Pay Period Ending Date December 18, 2021 - Owasso Public Golf Authority • Health Care Self- Insurance Claims - dated as of December 29, 2021 • Oklahoma Department of Environmental Quality Permit No. SL000072170806 for Keys Landing II Sanitary Sewer Line Extension 12. New Business (New Business is any item of business which could not have been foreseen at fhe time of posting of the agenda) None 13. Consideration and appropriate action relating to a request for an executive session, as provided for in Title 25, O.S. § 307(B)(4), for the purposes of discussing confidential communications between the City Council and its Attorneys and providing a litigation update for current condemnation cases Julie Lombardi recommended to enter into executive session. Mr. Dunn moved, seconded by Mr. Fruga to enter into executive session. YEA: Bonebrake, Dunn, Fruga, Bush NAY: None Motion carried: 4 -0 and at 6:47pm, the City Council, along with Warren Lehr, Julie Lombardi, Roger Stevens, and Nathan Cross entered into executive session. At 7:45pm, the City Council returned to open session. 14. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Dunn, Fruga, Bush NAY: None Motion carried: 4 -0 and the meeting adjourned at 7:45pm. Bill Bush, Mayor /Chair Juliann M. Stevens, City Clerk Fund Claims List - 1/18/2022 Vendor Name 61 OPWA AMERICAN PUBLIC WORKS ASSOCIATION BLUE ENERGY FUELS LLC CINTAS CORPORATION CITY GARAGE CITY GARAGE JPMORGAN CHASE BANK ONEOK INC OKLAHOMA NATURAL GAS STANDLEY SYSTEMS LLC Payable Description Payment Amount YEARLY MEMBERSHIP $222.00 CNG FUEL PURCH DEC 21 $50.99 FIRST AID SUPPLIES $71.53 CITY GARAGE OH LABOR DEC2 $195.17 CITY GARAGE PARTS DEC 21 $1632 AMAZON- SUPPLIES $136.43 ATLAS- SERVICE $1,580.00 CORNERSTONE - SUPPLIES $24.99 HOME DEPOT -TOOLS $54.34 MEETING EXPENSE 12115 $97.98 OFFICE DEPOT - SUPPLIES $66.27 SAMS- SUPPLIES $29.91 NATURAL GAS USAGE $1,061.42 COPIER MAINTENANCE $271.30 AGREEM $687.92 UNIFIRST HOLDINGS LP UNIFORM SERVICES $63.80 OPWA ADMINISTRATION -Total CNG FUEL PURCH DEC 21 $3,942.45 CITY GARAGE CITY GARAGE OH LABOR DEC2 $270.24 CITY GARAGE CITY GARAGE PARTS DEC 21 $724.81 JPMORGAN CHASE BANK FLEETPRIDE- COOLANT $116.19 UNIFIRST HOLDINGS LP UNIFORM SERVICES $37.90 RECYCLE CENTER -Total $1,149.14 BLUE ENERGY FUELS LLC CNG FUEL PURCH DEC 21 $2,247.37 CITY GARAGE CITY GARAGE OH LABOR DEC2 $4,299.25 CITY GARAGE CITY GARAGE PARTS DEC 21 $3,283.46 FLEETCOR TECHNOLOGIES FUEL EXP DEC21 $4,980.96 JPMORGAN CHASE BANK AUTOZONE- ANTENNA $14.99 JPMORGAN CHASE BANK AUTOZONE-EXT CABLE $8.99 JPMORGAN CHASE BANK AUTOZONE -PARTS $91.97 JPMORGAN CHASE BANK BRUCKNERS -PARTS $649.27 JPMORGAN CHASE BANK BUMP2BUMP- BATTERIES $687.92 JPMORGAN CHASE BANK BUMP2BUMP- FILTERS $171.20 JPMORGAN CHASE BANK BUMP2BUMP -PARTS $313.62 JPMORGAN CHASE BANK BUM132BUMP- REFUND ($312.97) JPMORGAN CHASE BANK BUMP2BUMP -WIRE $6.28 JPMORGAN CHASE BANK LOWES- SUPPLIES $43.46 THE METROPOLITAN ENVIRONMENTAL ASSESSMENT FOR MET $8,109.50 TRUS UNIFIRST HOLDINGS LP UNIFORM SERVICES $185.17 VERIZON WIRELESS WIRELESS CONNECTION $161.40 REFUSE COLLECTIONS -Total $24,941.84 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES $1,220.53 1 Claims List - 1/18/2022 Fund Vendor Name Payable Description Payment Amount 61 OPWA UTILITY BILLING -Total $1,220.53 BLUE ENERGY FUELS LLC CNG FUEL PURCH DEC 21 $180.91 CINTAS CORPORATION FIRST AID SUPPLIES $79.31 CITY GARAGE CITY GARAGE OH LABOR DEC2 $1,580.92 CITY GARAGE CITY GARAGE PARTS DEC 21 $1,273.65 CREEK CONSTRUCTION LLC EMERGENCY MANHOLE $14,000.00 REPLACE DUKE'S ROOT CONTROL, INC ROOT CONTROL $23,335.84 FLEETCOR TECHNOLOGIES FUEL EXP DEC21 $733.71 JPMORGAN CHASE BANK AMERIFLEX -HOSE $64.90 JPMORGAN CHASE BANK ATWOODS -BOOTS $164.99 JPMORGAN CHASE BANK ATWOODS -SIGNS $22.91 JPMORGAN CHASE BANK BA ELECTRIC - ALTERNATO $237.50 JPMORGAN CHASE BANK CORE &MAIN -PARTS $71.31 JPMORGAN CHASE BANK CORE &MAIN- RISERS $275.00 JPMORGAN CHASE BANK CORNERSTONE - WATERHOSE $44.99 JPMORGAN CHASE BANK DELL - MONITORS $563.18 JPMORGAN CHASE BANK DELL -PC $1,191.43 JPMORGAN CHASE BANK GRAINGER- CABINET $314.27 JPMORGAN CHASE BANK LAWSON- GLOVES $248.19 JPMORGAN CHASE BANK LAWSON- LUBRICANT $117.08 JPMORGAN CHASE BANK LOWES- CONCRETE $194.34 JPMORGAN CHASE BANK LOWES - MAILBOX $266.32 JPMORGAN CHASE BANK LOWES- REFUND ($266.32) JPMORGAN CHASE BANK LOWES- REPAIR $40.76 JPMORGAN CHASE BANK LOWES- REPAIR PARTS $13.47 JPMORGAN CHASE BANK STREETLAMPS- REPAIRS $195.00 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE $242.42 UNIFIRST HOLDINGS LP UNIFORM SERVICES $106.58 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC $888.98 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRI $213.19 VERIZON WIRELESS WIRELESS CONNECTION $80.02 WASTEWATER COLLECTIONS -Total $46,474.85 AT &T CONSOLIDATED PHONE $42.22 BLUE ENERGY FUELS LLC CNG FUEL PURCH DEC 21 $10.61 CITY GARAGE CITY GARAGE OH LABOR DEC2 $1,364.67 FLEETCOR TECHNOLOGIES FUEL EXP DEC21 $381.09 JPMORGAN CHASE BANK BA ELECTRIC -PARTS $9,811.72 JPMORGAN CHASE BANK DUNHAMS- UNIFORMS $99.98 JPMORGAN CHASE BANK GRAINGER- REAGENT $578.40 JPMORGAN CHASE BANK GRAINGER- SUPPLIES $41.65 JPMORGAN CHASE BANK GREEN CO- TESTING $3,127.00 K Fund Claims List - 1/18/2022 Vendor Name 61 OPWA JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK LENOX WRECKER SERVICE INC SCHUERMANN ENTERPRISES, INC UNIFIRST HOLDINGS LP VERIZON WIRELESS Payable Description Payment Amount HACH- REAGENT $434.42 LOWES -EXT CORD $55.98 LOWES- SUPPLIES $22.58 NCL OF WISC - REAGENT $266.90 OREILLY -DEF $27.98 SUNCO -GRIT BLOWER $1,502.00 UV DOCTOR - REPAIR $1,705.78 WALMART -WATER $16.80 WASTE MGMT - SLUDGE REM $8,849.25 TOWING $371.25 GEO SCADA EXPERT ANNUAL S $2,049.69 UNIFORM SERVICES $108.84 WIRELESS CONNECTION $80,02 WASTEWATER TREATMENT -Total $30,948.83 BILLY BASORE NOVEMBER DIRT $238.33 BLUE ENERGY FUELS LLC CNG FUEL PURCH DEC 21 $76.23 CITY GARAGE CITY GARAGE OH LABOR DEC2 $1,766.25 CITY GARAGE CITY GARAGE PARTS DEC 21 $15526 CITY OF TULSA UTILITIES WATER $240,297.25 FLEETCOR TECHNOLOGIES FUEL EXP DEC21 $1,293.30 - JPMORGAN CHASE BANK BROWN FARMS -SOD $70.00 JPMORGAN CHASE BANK LOWES- LUMBER $50.48 UNIFIRST HOLDINGS LP UNIFORM SERVICES $149.39 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRI $30.60 WATER -Total $244,127.09 CROSSLAND HEAVY CONTRACTORS WWTP UPGRADE -LS $802,731.96 EXPANSION GREELEY & HANSEN LLC LBX 619776 INSPECTION SERVICES $28,187.70 WWTP UPGRADE -Total $830,919.66 OPWA -Total $1,183,724.39 67 OPWA SALES TAX HAWKINS DELARELD & WOOD LLP ARBITRAGE SERVICE $4.000.00 OPWASTF DEBT SERVICE -Total $4,000.00 OPWA SALES TAX -Total $4,000.00 OPWA Grand Total $1,187,724.39 3 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01/01/2022 Department Payroll Expenses Total Expenses 400 OPWA Administration 16,466.54 24,966.57 405 Utility Billing 7,098.40 12,503.65 420 Water 16,540.30 27,865.16 450 Wastewater 14,414.17 24,282.88 455 Wastewater Collection 14,196.13 24,316.44 480 Refuse 18,149.75 30,014.46 485 Recycle Center 2,471.20 4,671.26 FUND TOTAL 89,336.49 148,620.42 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2021 -2022 Budgetary Basis Statement of Revenues 8 Expenses As of December 31, 2021 NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING BOND PROCEEDS RECEIVABLE FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ (335,006) $ 3,619,351 $ (1,695,154) $ (22,072,408) $ 19,647,419 6,575,164 6,575,164 $ 7,769,526 $ 4,880,010 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water $ 598,952 $ 4,377,381 $ 7,341,475 59.63% Wastewater 490,287 2,850,442 5,387,234 52.91% Refuse 206,184 1,313,900 2,513,437 52.287 Recycle 3,995 33,892 36,903 91.847 Other Utility fees 21,083 110,865 280,659 39.50% TOTAL OPERATING REVENUES $ 1,320,501 $ 8,686,480 $ 15,559,708 55.83% OPERATING EXPENSES: OPWA administration $ (79,011) $ (647,542) $ (2,161,292) 29.96% Utility Billing (37,179) (239,202) (495,454) 48.28% Wafer (298,042) (2,127,816) (4,600,561) 46.257. Wastewater Treatment (105,706) (637,905) (1,414,542) 45.107. Wastewater Collections (60,542) (430,422) (8,004,844) 5.38% Refuse (74,657) (536,078) (1,347,987) 39.77% Recycle (16,396) (82,209) (751,281) 10.94% Debt payments (240,633) (1,354,781) (5,222,200) 25.947. TOTAL OPERATING EXPENSES $ (912,166) $ (6,055,956) $ (23,998,161) 25.24% OPERATING REVENUES OVER /(UNDER) EXPENDITURES $ 408,335 $ 2,630,525 $ (8,438,453) NONOPERATING REVENUES (EXPENSES): Interest $ 3,235 $ 14,980 $ 27,670 54.14% Other revenues /(expenses) 4,807 68,694 24,838 276.57% TIF revenues /(expenses) 18,149 130,105 (386,641) - 33.65% Transfers in 3,042,000 0.00% Transfers out #DIV /0! TOTAL NONOPERATING REVENUES (EXPENSES) $ 26,191 $ 213,780 $ 2,707,867 LONG -TERM DEBT PROCEEDS AND EXPENDITURES: Proceeds of long -term debt $ 838,373 $ 9,465,408 $ 37,170,693 Expenditures of long -term debt (1,607,905) (8,690,362) (33,135,261) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES $ (769,532) $ 775,046 $ 4,035,432 NET INCOME (LOSS) ENCUMBRANCES OUTSTANDING BOND PROCEEDS RECEIVABLE FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance $ (335,006) $ 3,619,351 $ (1,695,154) $ (22,072,408) $ 19,647,419 6,575,164 6,575,164 $ 7,769,526 $ 4,880,010