Loading...
HomeMy WebLinkAbout2022.02.08_Worksession AgendaThis meeting is a work session for Council/Trustee discussion only. There is no opportunity for public comments at work session. PUBLIC NOTICE OF THE JOINT MEETING OF THE OWASSO CITY COUNCIL OWASSO PUBLIC WORKS AUTHORITY (OPWA) OWASSO PUBLIC GOLF AUTHORITY (OPGA) Council Chambers Old Central Building 109 North Birch, Owasso, OK Tuesday, February 8, 2022 - 6:00 PM RECEIVED 1. Call to Order AGENDA FEB 03 2022 Vice Mayor /Vice Chair Kelly Lewis City Clerk's Office 2. Discussion relating to amending the list of projects eligible for expenditure from the Capital Improvement Fund to include the Public Works and Parks Facilities, Regional Stormwater Detention south and east of the East 116th Street North and North Mingo Road intersection and Owasso Police Department Firing Range Shoot House and a Multi -Use Facility Teresa Willson 3. Discussion relating to Community Development Department Items Karl Fritschen /Alexa Beemer A. Request for final plat - Casa Del Mar, approximately 16.69 acres located at the southeast corner of East 86th Street North and North Memorial Road B. Request for a planned unit development amendment - approximately 0.42 acres located at 203 East 3rd Street North, as referenced in Application OPUD 14 -02A 4. Discussion relating to Public Works Department Items Roger Stevens A. Right -of -way acquisition - North 135th East Avenue Service Road Realignment Project B. Proposed engineering services agreement - East 5th Avenue Floodplain Mitigation Project 5. Discussion relating to City /Authority Manager items Warren Lehr A. Monthly sales tax report B. City Manager report 6. City Councilor /Trustee comments and inquiries 7. Adjournment Notice of Public Meeting filed in the office of the City Clerk on Friday, December 10, 2021, and the Agenda posted at City Hall, 200 South Main Street, at 5:00 pm on Thursday, February 3, 2022. juliann M. Stevens, City Clerk The City of Owasso encourages citizen participation. To recl sf an accommodation due to a disability, contact the City Clerk at least 48 hours prior to the scheduled meeting by phone 918- 376 -1502 or by email to istevens@cityofowasso.com TO: The Honorable Mayor and City Council FROM: Teresa Willson Information Technology Director SUBJECT: Capital Improvements Project Determination DATE: February 3, 2022 SUMMARY INFORMATION: This memorandum introduces projects recommended to be included in the Capital Improvement Project listing. In 2003, a resolution was adopted by the City Council that establishes the procedure for amending the list of projects eligible to receive funding from the Capital Improvements Fund, which is funded from a dedicated 1% of the City sales tax. This procedure includes a recommendation from the Owasso Capital Improvements Committee, followed by a public hearing before the City Council may adopt a resolution amending the project listing. BACKGROUND: The Capital Improvements Committee conducted a public meeting on January 25, 2022, to consider a proposed amendment to the list of eligible Capital Improvement Fund projects. As per the resolution defined procedures, the City Council conducts a public hearing to receive and consider citizen input relevant to the recommendation made by the Capital Improvements Committee. Notice of the public hearing must be made no less than five days prior to the public hearing. At the conclusion of the public hearing, the City Council must continue the matter for at least two weeks before taking any action to amend the listing of projects. Any action taken by the City Council to amend the current list of projects must be made by adopting a resolution. PROJECT INFORMATION: Construction of Public Works and Parks facilities, and regional stormwater detention. The City previously purchased land south and east of East 116th Street North, and North Mingo Road intersection. The purchase of this land has provided an opportunity to construct regional detention facilities serving the immediate area, as well as construction of facilities for Public Works divisions, Parks, and a Support Services /Vehicle Maintenance facility. The Vehicle Maintenance facility was added to the list of projects several years ago but has not been completed due to construction constraints at their current location. Staff is seeking the facilities and detention be added to the list of projects eligible for Capital Improvement funds, as needed, in addition to utilizing other available funds. Construction of a Shoot House and Multi -Use facility with included integrated simulator system at the Police Department Shooting Range. The construction of these facilities provides better scenario and readiness training for the City's Police staff. The Shoot House would allow training opportunities using live rounds to simulate real situations. These training opportunities can only be accomplished at the shooting range due to safety considerations. In addition to the Shoot House, a Multi -Use facility will provide guided computer simulated scenarios, as well as departmental Use of Force, and other training opportunities. Staff requests to add these facilities to be eligible for Capital Improvement funds. CIP List Page 2 CURRENT PROJECT PRIORITIES: Resolution 2021 -16 designated the following list of projects as eligible for funding from the Capital Improvements Fund: • East 76th Street North Widening Project (Hwy 169 to North 129th East Avenue) • East 76th Street North and US 169 Interchange Improvements • Garnett Road Widening Project (East 96th Street North to East 106th Street North) • Garnett Road Widening (East 106th Street North to East 116th Street North) • East 96th Street North and North 145th East Avenue Intersection Improvements • East 106th Street North and North 129th East Avenue Intersection Improvements • East 106th Street North and North 145th East Avenue Intersection Improvements • East 1 16th Street North and North 129th East Avenue Intersection Improvements • East 116th Street North and North 140th East Avenue Intersection Traffic Signal Improvements • Annual Street Rehabilitation Program • Highway 169 East and West Service Roads (East 66th Street North to East 1261h Street North) • Central Park / Lakeridge Subdivision Stormwater Improvements • Rayola Park and Elm Creek Tributary 5A Stormwater Improvements • South Sports Park Regional Detention Pond Project • Sports Park • Elm Creek Park Improvements • Vehicle Maintenance Facility • Fire Station #I Renovations • Fire Station #2 Renovations • Public Safety Vehicles • Fiber Installation Owasso Police Department to Public Works • 5K Heart Healthy Trail • Funtastic Island Renovations and Splash Pad CAPITAL IMPROVEMENTS COMMITTEE RECOMMENDATION: On January 25, 2022, the Capital Improvements Committee held a Special Meeting in accordance with the Oklahoma Open Meeting Act and City Council Resolution 2003 -14. The purpose of the meeting was to consider a recommendation to the City Council to amend the current list of projects funded through the Capital Improvements Fund. Committee members discussed the proposed project. At the conclusion of the meeting, the Capital Improvements Committee voted unanimously to submit a recommendation to the Owasso City Council amending the project list to include: Public Works and Parks Facilities Regional Detention south and east of the intersection at North Mingo Road and East 1 16th Street North Shoot House and a Multi -Use Facility at Owasso Police Department Firing Range PUBLIC HEARING: In accordance with the procedure for amending the Capital Improvement Projects list, the City Council must conduct a public hearing to receive and consider citizen input relevant to the recommendation made by the Capital Improvements Committee. Notice of the public hearing will be published in the Owasso Reporter 5 days prior, as required by Resolution 2003 -14, as well as posted to the Public Notices section of the City website. The public hearing is anticipated to be conducted on February 15, 2022. ATTACHMENTS: Memoranda to Owasso Capital Improvements Committee dated January 21, 2022 Site Map TO: FROM: SUBJECT: DATE: Capital Improvements Committee Jason Woodruff Deputy Chief of Police Police Department Firearms Range Multiuse Structure and Shoot House January 21, 2022 BACKGROUND: In 2004, the Owasso Police firearms range was closed due to following the closure, the department borrowed range facilities fr Beginning in 2008, the department began leasing a range from a agreement spanned several years and exceeded $40 decision was made to invest in a new firearms range goal was to complete the range in phases, with all work to be co The intended phases included extensive , (shoot- house), and a rifle range In addition ,plans tower, a turning target system, a classroo portions of the range that would be considered:rcomplefE walkways, the observation tower,, outdoor Iightir g an&flh range. In addition, three metal'covenn s.,have beentins from inclement weather and'a K-9 training dtea was con's dirt work have been completed for the 360'rarjge: but the: erected. The next phasesaf the range pr ect!'are the c on the 360 range and the construction of a mutt use strut ADDITIONAL SCOW F.WORk,ii The shoot house structure would' 30' x 60 steel permanenf and mobile interioras Styrofoarr to pass through the walls into the equipped Njth a camera system to allow range staff to building. issues. For several years ous police departments. range facility. The lease the lease. In 2011, the was closed in 2004. The by the end of 2015. lish a handg0'd:ronge,a 360 range concrete walkways, :an observation and outdoor lighting. To date, the are the handgun and rifle ranges, the turning target system on the handgun led on the range to protect the staff icted on the property. Concrete and house structure itself has not been ,hpletion of the shoot -house structure and metal building constructed with exterior walls designed to allow bullets the structure. The building would be safely monitor the activities inside the The multipurpose(support structure,:Would be a 40' x 70' steel and metal building containing an open classroom restrooms equipment storage, a rolling overhead door to allow vehicles to be parked inside for scera Old, trafrfhg, and two (2) offices for training staff. The building would be used for training for firearms, SWAT, defensive tactics, K9, TASER, traffic stop practicums, and less lethal munitions. An integrated computer simulator system would be utilized inside the building for various scenario -based trainings. The construction of the shoot house has an estimated cost of $250,000. The construction of the multiuse facility has an estimated cost of $650,000, which includes the integrated simulator system. The completion of the shoot -house and construction of the multiuse facility will mark the completion of the last phases of the Owasso Police Department Firearms Range. CIP Page 2 FUNDING: Funding for this proposed project is being recommended from the Capital Improvements Fund. RECOMMENDATION: Staff recommends approval to submit a recommendation to the Owasso City Council to amend the list of projects eligible for the Capital Improvement Fund to include the construction of Police Department Firearms Range Multiuse Structure and Shoot House. TO: From: Subject: Date: BACKGROUND: Capital Improvements Committee Roger Stevens Public Works Director Public Works, Support Services, Parks Facility and Regional Detention Pond January 21, 2022 In March 2020, the City of Owasso purchased 62.55 -acre tractV Mingo Road. The land will accommodate a combined Public Facility and Regional Detention Pond. Construction of the list of projects eligible for the Capital Improvement In November 2021, City staff hired Freese and Nickols determine the foot print of regional detention; pond with completiot February 2022. At that time, staff anticipates with the detention pond, with completion by July 202'3. Furthermore, staff is in process of reque anticipates having the interview process City Council by March 2022. FUNDING: Facility and it Fund, Owasso RECOMM Staff recornfnends approval to sill the list of dojects eligible for the Works Facility;, Parks Facility and Re ATTAC Site Map located at E 116 St N and Support Services, Parks ces facility is currently on stormwater study to cted by the end of design of the from seven (7) architect firms. Staff 2022, with a recommendation to the Capital Improvement Nation to the Owasso City Council to amend nent Fund to include construction of Public Pond. Public Works, Support Services and Parks Facility Site TO: The Honorable Mayor and City Council FROM: Karl A. Fritschen RLA. AICP. MRCP Planning Manager SUBJECT: Preliminary/Final Plat- Casa Del Mar DATE: February 3, 2022 BACKGROUND: The Community Development Department received an application for review and approval of a preliminary/final plat for Casa Del Mar. The subject property is located at the southeast corner of the intersection of North Memorial Road and East 86+^ Street North and comprises a total of 16.69 acres. The property was zoned Commercial Shopping (CS) and Residential Multi - Family (RM) with a PUD overlay (OPUD 22 -01) under Ordinance 1189 in January 2022. SURROUNDING ZONING AND LAND USE: Direction Zoning Use Land Use Jurisdiction Vacant Proposed Use Commercial /Office /Apartments Plan 3 Lots /1 Block North Agriculture (AG) Vacant /Undeveloped Commercial/ Tulsa No Water Provider Washington County Rural #3 Transitional Count South Agriculture (AG) with Horticulture/ Residential/ City of OPUD 17 -03 Overlay Attached Housing /Retail Transitional Owasso East Agriculture (AG) Vacant /Undeveloped /Single Transitional Tulsa Family Home Count West Agriculture (AG) Vacant /Undeveloped /Single Commercial Tulsa Family Home County SUBJECT PROPERTY /PROJECT DATA: Property Size 16.69 acres +/- Current Zoning Commercial Shopping (CS), Residential Multi - Family (RM) Present Use Vacant Proposed Use Commercial /Office /Apartments Lots /Blocks 3 Lots /1 Block Land Use Master Plan Commercial/ Transitional Within PUD? Yes; OPUD 22 -01 Within Overlay District? No Water Provider Washington County Rural #3 Paybacks (assessed at platting) Ranch Creek Interceptor ($610.33 per acre) Storm Siren Fee 50.00 per acre ANALYSIS: This is a three (3) lot, one (1) block preliminary/final plat for a mixed -use development that will have commercial /office and attached residential housing. Final Plat Page 2 • The property will have four (4) access points, two (2) along North Memorial Road and two (2) along East 86th Street North meeting the separation requirements stipulated in the Zoning Code. • Perimeter and interior utility easements are provided as required that will allow utility companies adequate access to serve the development. The sanitary sewer service is being brought in from the south and there are internal easements provided for the sewer mains. • Right -of -way has been dedicated along North Memorial Road to account for future widening. There is a large detention easement, denoted as reserve area "A" on the plat, located in the southeast corner of the property to handle the stormwater generated from the development. • Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements as well as any requirements applied to the subject property in OPUD 22 -01. PLANNING COMMISSION: The Owasso Planning Commission will consider this item at their regular meeting on February 7, 2022. ATTACHMENTS: Aerial Map Preliminary/Final Plat — Casa Del Mar Note: Graphic overlays may TI not precisely align with physical Subject Casa del Mar features on the ground. Aerial Photo Date: 202012021 TreCf Mar Feet PRELIMINARY /FINAL PLAT Casa Del Mar PRELIMINARY /FINAL PLAT Casa Del Mar DEED OF DEDICATION AND RESTRICTIVE COVENANTS OPUD 22 -01 PRELIMINARY /FINAL PLAT Casa Del Mar DEED OF DEDICATION AND RESTRICTIVE COVENANTS OPUD 22 -01 CONCEPTUAL IMPROVEMENTS PLAN Casa Del Mar A PART OF THE OF TOMS HIP TWENI .NE 1211 NORTH. RPNGE THIRTEEN(13) EAST OF THE MN aseE NO MERIDIAN, CITY OF O SSO. WM COUNTY, STATE OF d(W1CMi OPUD 22 -01 OWNER: ENGINEER: SURVEYOR Atlas Property Management Wallace Design Collective, PC Bennett Surveying, Inc, TO: The Honorable Mayor and City Council FROM: Alexa Beemer Proposed Zoning City Planner SUBJECT: OPUD 14 -02A, Major Amendment- 203 East 3m Street North DATE: February 3, 2022 BACKGROUND: The Community Development Department received a planned unit development (PUD) amendment application (OPUD 14 -02A) for property located at 203 East 3m Street North. The property is currently zoned Residential Duplex (RD) under OPUD 14 -02. The proposed amendment would allow an increase in the total number of residential units on the property, thus increasing the total density allowed under the original PUD. SUBJECT PROPERTY /PROJECTDATA: Property Size 0.42 acres+/ - Current Zoning Residential Duplex (RD) Proposed Zoning Residential Duplex (RD) Present Use Vacant Proposed Use Quadplex Land Use Master Plan Downtown Development District Within PUD? Yes; OPUD 14 -02 Within Overlay District? Yes; Downtown Overlay Water Provider City of Owasso Paybacks (assessed at plotting) N/A CONCEPT OF A PUD AND AMENDMENT. A planned unit development, also known as a PUD, is a development concept that allows for greater creativity and flexibility than typically allowed under traditional zoning and planning practices. For example, PUDs often allow developers to mix different zonings and land uses together or adjacent to each other. Developers may also utilize a PUD to allow more flexibility in certain aspects of development, such as varying the building setbacks, building heights, or lot widths, which may differ from the more restrictive base zoning district standards. However, a PUD should not be considered as a tool to circumvent the City's Zoning Code and Subdivision Regulations. All aspects of the PUD application are subject to public comment as well as consideration and approval from the Community Development Department, Owasso Technical Advisory Committee, Owasso Planning Commission, and Owasso City Council. PUD applications presented to the Planning Commission and City Council are for approval of the uses and the overall conceptual development plan as it relates to the context of the surrounding area. According to the Owasso Zoning Code, PUD amendments can take one of two forms. A minor amendment can be administratively approved for any small changes proposed for an existing OPUD 14 -02A Page 2 PUD that still meet the intent of the approved ordinance, do not increase the density greater than 10 %, are consistent with the surrounding development patterns, and do not pose a threat to the health, safety, or welfare of the citizens of Owasso. The second type of PUD is a major amendment, which must be approved by the City Council. A major amendment is described as a significant change that increases the density, intensifies the use, redistributes uses, or creates inconsistencies with the character of the PUD that was initially approved. After meeting with the applicant and discussing their development plans, staff determined that the proposed changes fall within the parameters of a major amendment as it would increase the total density of residential units on the subject property than was allowed with the original PUD. ANALYSIS: The property is platted as Lots 1 & 2, Block 1, Original Town. The subject property has since been lot split, and now consists of four (4) individual lots. In 2014, the Owasso City Council adopted Ordinance 1038 for OPUD 14 -02 and the accompanying rezoning application OZ 14 -05 for a duplex development project on the subject property. The original OPUD 14 -02 Development Plan allowed for the construction of two (2) two - bedroom duplexes, as well as the retention of the single - family home and storage shed that were present on the property at the time of PUD approval. These duplexes were to be constructed on the two western lots of the subject property. Currently, only one (1) of these duplexes has been constructed and is currently occupied by tenants and resides on the far western lot of the subject property. The single - family home was destroyed in a fire in the late 2010's; all that remains is the home's storage shed and said shed will remain on the property, even under this proposed amendment. The applicant is requesting a major amendment to OPUD 14 -02 to allow for an increase in the residential density, as the applicant intends to construct a quadplex on the far eastern lot of the subject property, essentially doubling the number of allowed residential units on the subject property. • The applicant has indicated that the base zoning of Residential Duplex (RD) will remain. The boundaries of the PUD will also remain unchanged. • The City of Owasso will provide police, fire, ambulance, water and sanitary sewer services to the subject property. • Any future development that occurs on the subject property must adhere to all Owasso subdivision, zoning, and engineering requirements. The proposed changes seen within the PUD amendment are summarized in the table below. Original OPUD 14 -02 Amended OPUD 14 -02A Allowed Uses Single - Family Home, Duplex Single- Family Home, Duplex, Quadplex Total Acreage 0.42 0.42 Total # of Dwelling Units Allowed 5 8 Total Density (DU /acre) 11.90 19.05 OPUD 14 -02A Page 3 GROWASSO 2030 LAND USE MASTER PLAN CONSISTENCY: • The Land Use Master Plan identifies the subject property as being part of the special Downtown Development District, an area where a mixture of semi -dense housing types is encouraged. • The expansion of use outlined within OPUD 14 -02A would help to density the area and provide alternative housing options to residents, thus helping to meet the goals outlined in the Plan for this special Downtown Development District. • Staff has determined the proposed amended PUD is in compliance with the long -range vision of Land Use Master Plan for this subject property. HARMONY WITH THE EXISTING AND EXPECTED DEVELOPMENT: The PUD amendment places the proposed higher- density residential land use in an appropriate location with relation to the surrounding existing land uses and follows the principals of the GrOwasso 2030 Land Use Master Plan. SURROUNDING LAND USE: Direction Zoning Use Land Use Plan Jurisdiction North Residential Single - Family Residential Residential City of Owasso RS -3 Residential Single - Family Downtown South (RS -3) Residential Development City of Owasso District East Residential Single - Family Residential Residential City of Owasso RS -3 Downtown West Office (0) Storage Development City of Owasso District PLANNING COMMISSION: The Owasso Planning Commission will consider this item at their regular meeting on February 7, 2022. ATTACHMENTS: Aerial Map Zoning Map GrOwasso 2030 Land Use Master Plan Map OPUD 14 -02A Document Note: Graphic i overlays may Subject 0 100 200 400 not precisely ntheground. physical OPUD 14-02 features on the ground Aerial Photo Date: 202012021 Surrounding Zoning OPUD 14 -02 Amendment E 4th St Land Use Master Plan OPUD 14 -02 Amendment PUD Amendment Request (OPUD 14 -02A) To: The City of Owasso From: Tony Tyner Date: February 2022 1 P a g e Table of Contents Page3: Conceptual Development Plan and Outline Page 4: Development Standards Page 5: Survey of Property Pages 6: Aerial View of the Property Pages 7 -9: Conceptual Drawings of Proposed Quadplex Pages 10 -21: Original OPUD 14 -02 Document 2 P a g e PUD AMENDMENT REQUEST (OPUD 14 -02A) To the City of Owasso Conceptual Development Outline and Plan: OPUD 14 -02A is a major amendment to OPUD 14 -02, which was originally approved in 2014 under Ordinance 1038. The original OPUD 14 -02 allowed the construction of two duplex units on the western half of the subject property. The eastern half of the subject property was to remain as it was originally developed. This major amendment proposes the construction of an additional quadplex on the eastern half of the subject property, which was formally occupied by a single - family home. This major amendment would expand the allowed uses on the subject property to include quadplexes, and it would increase the total number of allowed dwelling units on the subject property. OPUD 14 -02 originally allowed two duplexes and a single - family home, for a total of 5 dwelling units on the subject property, which equates to a to a density of 11.9 DU /Acre. The requested amendment would increase the total number of dwelling units on the subject property to a total of 8, thus increasing the total density to 19.05 DU /Acre. Under this proposed amendment, the boundaries of the PUD will remain unchanged as will the base zoning of Residential Duplex (RD). Any new development that occurs within the PUD boundaries will still be subject to the regulations outlined in the Owasso Zoning Code for the Downtown Overlay District. This proposed amendment will enable a blighted property on the fringe of the Downtown District to be redeveloped into a new, higher- density residential development. Therefore, this amendment will further advance the purpose of the Downtown Overlay District, outlined in Section 10.8 of the Owasso Zoning Code. 3 P a g e Development Standards: * No such standards were outlined in the original OPUD 14 -02 Document 4 P a g e Original OPUD Amended OPUD 14- 14-02 02A Allowed Uses Single - Family Single - Family Home, Home, Duplex, Duplex Quadplex Total Acreage 0.42 0.42 Total # of Dwelling 5 8 Units Allowed Total Density Allowed 11.90 19.05 (DU /acre) Parking Requirements N /A* As per the Owasso Zoning Code Minimum Setback N /A* As per the Owasso Zoning Code Landscaping /Screening N /A* As per the Owasso Requirements Zoning Code * No such standards were outlined in the original OPUD 14 -02 Document 4 P a g e Aerial View of Property 6 P a g e OPUD 14-02 & 02 14-05 OPUU 14 -02 & OZ 14-05 PUD Request To: The City of Owasso From: Tony Fritz & Silvia Gandelman (H &W) Date: August 1", 2014 12 Page Table of Contents Pages 1 -3: Conceptual plan outline Page 4: kale drawing of existing lots and proposed lot split Pages 5 -7: Aerial view of the existing property 13 Page PUD REQUEST To the City of Owasso Conceptual Development plan: The basic request of this proposal is to request dividing an existing vacant lot in the Original Town of Owasso Subdivision to allow the construction of two new two bedroom duplex houses. The construction of the duplexes will be approximately 2,000 square feet each or 1,000 square feet per side and be 100% brick finished preserving as many current trees as possible and providing landscaping as possible for the frontage of the duplexes. Owner does plan to plant red bud trees that will allow space for tenants to plant small shrubs and flowers close by. The owner feels this proposal will improve the value of the homes for the surrounding homeowners by eliminating a vacant lot which currently is overgrown with weeds and provide a much more improved site for the neighborhood. Infill lots such as these in Old Town Owasso subdivision is encouraged according to the zoning code. The proposed duplexes will be 2 large bedrooms with 2 bath design that is designed for minimal yard care that would accommodate a more adult environment. The lot size is unique being very narrow in depth and owner feels this is a very viable use for this lot. We are not including amenities such as a HOA or a park as the space just does not allow for it. The north property line which is the only property line that adjoins other property owners is fenced and lined with many mature trees that provides a natural barrier between this property and the adjacent neighbors along with providing natural landscaping. The owners lease agreement does state that the tenant must comply with all city ordinances especially in this case as it pertains to parking over a sidewalk. 14 Page 1. The name of the proposed change will remain basically the same as it now exists. This is not a new development and currently the project sits in the current subdivision known as Original Town of Owasso. The exact legal as it currently exists is Lots 1 & 2, Block 1, Original Town of Owasso, Tulsa County. A suggested new name would be Lots 1,2,3 & 4 replat of the original Lots 1 & 2, Original Town of Owasso, Tulsa County. 2. The current owners are Tony R. Fritz & Silvia Gandelman (H &W). Current home address is 10306 E. 98'fi Street North, Owasso, OK, 74055. Mr. Fritz and his wife currently own 5 duplexes in the city of Owasso. 4 duplexes near German Corner on 12th street and one duplex in Owasso on 171" St. Ownership has been over a 4 year period and the properties have been well maintained. Therefore the owners are not inexperienced at ownership of rental property and the requirements of upkeep and repair. 3. The preparer for this PLID is Tony Fritz. 4. Currently Lot 1 of Block 1 consists of a current residence and a shop building. Lot 1 dimensions are 64.3'X 148.2' or 9,529.25 square feet. The current residence and shop building take tip 3,225 square feet of lot one. There are no plans to remove or alter the existing home and shop building. There is, however, with this proposal a request to divide Lot 1 into two lots. The division would create a separate lot for the residence and a separate lot for the shop building. The dimensions for this is outlined in the attached plat which would become lots 1 &. 2 replat of the original Lot 1, Block 1, Original Town of Owasso, Tulsa County. Lot 2 of Block 1 currently is a vacant lot only with two dilapidated storage buildings which will be removed. Lot 2 dimensions are 64.2'X 140' or 8,988 square feet. The proposed improvements will request this lot to be divided as outlined in the attached plat. Lot 3 of the replat is requested to be 64.2' X 70' or 4,494 square feet. Lot 4 of the replat is requested to be 64.2'X 75' or 4,815 square feet. 15IPage 5. There are no abutting subdivisions as this requests lies within the Original Town of Owasso Subdivision. The current street address is 203 East Yd Street Owasso OK. (which actually is the street address for what is currently Lot 1, Block 1, Original Town of Owasso which holds the current residence and shop building). From Main Street In Owasso, go east on 3`1 Street one block. It also is directly east of the current hale & Lee's Heating and Air business which is on the corner of Main Street and 3fd Street in Owasso. This then would make a nice transition from commercial property of Dale & Lee's to the duplexes to single family housing. 6. There are no wetland, watenvays or wooded areas. The property does not reside in the floodplain or have any ponds on the property. 161Page TO: The Honorable Mayor and City Council FROM: Roger Stevens Public Works Director SUBJECT: Right -of -Way Acquisition - North 1351h East Avenue Service Road Realignment Project DATE: February 3, 2022 BACKGROUND: City staff is currently involved in the acquisition of right -of -way for the future realignment of North 135th East Avenue Service Road, located on the south side of East 106th Street North. As a part of this acquisition, negotiations for the purchase of 19,533 square feet of needed right - of -way land have been successfully completed from Go North LLC. DESCRIPTION/PURCHASE PRICE: The appraised value of the right -of -way in need is $12.00 per square foot, for a total purchase price of $234,396.00. FUNDING: Funding for this purchase is included in the Capital Improvements Fund. PROPOSED ITEM: An item has been included on the February 8, 2022, Worksession agenda for discussion. ATTACHMENT: Site Map Land Acquisition - N 135 E Ave Service Road Realignment V = 447 ft Go North, LLC TO: The Honorable Mayor and City Council FROM: Roger Stevens Public Work Director SUBJECT: East 5th Avenue Floodplain Mitigation DATE: February 3, 2022 BACKGROUND: In 1998, the extension of East 5th Avenue, from National Steak and Poultry Facility to the US 169 Highway service road, was constructed. Prior to construction, right -of -way and drainage easement were obtained. In April 1998, following negofiations between the City Staff and property owners, Allen and Doris Robinson, the City Council accepted the Deed of Dedication and Drainage Easement from the Robinsons. One particular item of negotiation included the property owner's request for the City to have all excess dirt excavated adjacent to the drainage channel and deposited onto the Robinson's property. In June 1998, City Council approved the construction contract to extend East 5th Avenue and widen the existing drainage channel east of National Steak and Poultry, both north and south of the roadway extension, to accommodate the floodplain conditions. In 1999, the project was complete and the necessary documentation was sent to the Federal Emergency Management Agency (FEMA) for map revisions to the 100 -year floodplain. In 2016, the Robinson Family informed City staff that according to the latest FEMA map revision, some of the 100 -year floodplain was not removed as previously agreed. In 2020, staff hired Freese and Nickols, Inc. to study the subject property, and confirmed additional fill could have been removed in 1998 along the channel and placed onto the Robinson property. ENGINEERING AGREEMENT. In January 2022, staff requested Freese and Nickols, Inc., provide a proposal, amending the original agreement, to include engineering services related to the excavation, placement of the excess fill dirt and final engineering design plans. The following items are a summary of the proposed agreement, at a cost of $54,675.00: • Prepare drawings, specifications, construction contract documents, designs and layouts of improvements to be constructed; • Prepare an opinion of probable construction cost; • Provide design submittals at 90% and final design milestones; • Assistance with the bidding process. FUNDING: Funds are available in the Stormwater Fund Budget E 5th Ave Floodplain Improvement Engineering Agreement Page 2 PROPOSED ITEM: An item has been included on the February 8, 2022, Worksession agenda for discussion. ATTACHMENTS: Deed of Dedication Negotiation Letter dated February 12, 1998 Floodplain Map Agreement TULSA COUNTY CLERK - JUAN HASTINGS RCPT 279111 04/17/98 14 :17:41 OC It '98039565 FEE 0.00 PGS 1 R/P 603910114 -0114 City of Owasso P.O Box 180 Owasso, OK 74055 DEED OF DEDICATION STATE OF OKLAHOMA ) SS COUNTY OF TULSA ) ALLEN ROBINSON AND DORIS ROBINSON , the undersigned, being the sole owners) of all interests, both legal and equitable, for and in consideration of the special benefits to the remainder of their property, accruing thereto upon this dedication,. do hereby dedicate to the Public, for the use and enjoyment of the Public, the following described portion thereof, to -wit: AN 80' WIDE STRIP OF LAND THAT IS PART OF THE E/2 OF THE NE /4 OF SECTION -31, T -21 -N, R -14 -E, CITY OF OWAS50, TULSA COUNTY, OKLAHOMA,. SAID STRIP OF LAND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO -WIT: STARTING AT THE SOUTHWEST CORNER OF THE E/2 OF THE NE /4 OF SAID SECTION =31; THENCE S 89°49`13" E ALONG THE SOUTHERLY LINE OF THE E/2 OF THE NE /4 FOR 588.001; THENCE N 00°39151" W FOR 775.23' 1 TO THE "POINT OF BEGINNING" OF SAID STRIP OF LAND; THENCE CONTINUING N 00°39'51" W FOR 80.001; THENCE N 89°20'09" E FOR 593.31' TO A POINT ON THE WESTERLY RIGHT -OF -WAY LINE OF THE MINGO VALLEY EXPRESSWAY; THENCE S 03°18'47" E ALONG SAID RIGHT -OF -WAY LINE FOR 77.421; THENCE S 00°06113" W ALONG SAID RIGHT -OF -WAY LINE FOR 2.67'; THENCE S 89°20'09" W FOR 596.85' TO THE "POINT OF BEGINNING" OF SAID STRIP OF LAND, THE ABOVE DESCRIBED STRIP OF LAND CONTAINS 1.0930 ACRES. To have and to hold said described premises unto the said Public forever. Signed and delivered this 13 iEQ day of Allen Robinson Doris Robinsson y STATE OF OKLAHOMA } } SS COUNTY..OF TULSA } the undersigned, a Notary Public in and for said County and this 1 day , 19 personally appeared and Doris Robinson to me known to be the identical persons) the foregoing instrument and acknowledged to me that they same as their free and voluntary act and deed for the purposes forth. WHEREOF, I hereunto set my official signature , fixed my set the day and year last above 207 South Ceder PD Box 180 Owa$so, OK 74066 February 12, 1998 Mr Allen Robinson Fix Inc 402 W Second Ave Owasso, OK 74055 Dear Allen: City of Owasso (918) 272-2251 FAX We appreciate your recent agreement to provide the right -of -way and drainage easements necessa ;y to construct the street extension required connecting Fifth Ave to the Highway 149 service road. This roadway expansion will enhance and improve traffic movements throughout this southern industrial corridor of the city. Additionally, these capital improvements will increase the value of properties adjacent to the street and allow for further industrial developments in the future. To reiterate, the following.represents an overview of our agreement: I. The city will provide one access per, side of the proposed roadway; 2. The city will, at its expense, install a fence'on the north side of the proposed roadway; 3. The 'city will have all excess dirt excavated from the flood ehadnel deposited on the property; 4. The city will be responsible for maintenance of -the ditch; 5. The city will bear all expenses, Including FEMA map revisions, in order to obtain fill permits for the entire tract of land that remains after the provision of drainage and roadway easements; b. The owner will provide temporary access to prospective bidders to the property for on- site Investigations during the advertisbmmrit period. 7. The owner will provide deed of dedication for the roadway and easements for drainage facilities. We look forward to your acceptance of these terms and the submittal of the signed right -of -way and drainage agreements to our Public Works Department. Please call to confirm your receipt of thesmaterials, or if you have further questions. City Manager Mr Allen Robinson February 12, 1998 Page 2 The undersigned has read the terms of the agreement on the foregoing page and is in agreement with those terms. Note: Worley's Greenhouse Nursery shall be given thirty (30) days notice to remove any of its asseta that may be within the construction area. East 5th Avenue Floodplain Mitigation V = 339 Sub Title This map may represerrs a visual display of ralated geographic information. Data Provided hereon is no: guaramee of acutual field conditions- To be sure of compiere accuracy; please contactthe responsible staff or most up- to-date information AMENDMENT NO. 1 TO AGREEMENT FOR ENGINEERING SERVICES Subject of Amendment: Additional Engineering Services 1. Background Data: a. Effective Date of Original Agreement: May 19 ".2020 b. OWNER: City of Owasso c. ENGINEER: Freese and Nichols. Inc. d. Project: 5' Avenue CLOMR /LOMR —TRIB 5A OF BIRD CREEK 2. Nature of Amendment • Additional Engineering Services to be performed by the ENGINEER • Modifications to Payment to ENGINEER 3. Description of Modifications See Attachment 1, "Modifications" OWNER and ENGINEER hereby agree to modify the above - referenced Agreement assetforth inthis Amendment. All provisions oftheAgreement notmodified b/ this or previous Amendments remain in effect. The Effective Date of this Amendment is OWNER: CITY OF OWASSO Title: Date Signed: APPROVED AS TO FORM: By: ENGINEER: FREESE AND NICHOLS, INC. .� 4 �1 �y Title: _y /GE 6tes"P, -ter Date Signed: Page 1 of 4 MODIFICATIONS Project Understanding: This project consists of analyzing the potential impacts of proposed excavation and the placement of fill along a portion of Bird Creek Tributary SA. The proposed work is located on the east side of Bird Creek Tributary 5A, north and south of 5th Avenue, south of E. 2nd Avenue, and west of Highway 169. The developer project places fill on the lot located immediately south and east of the E. 5th Avenue bridge crossing to maximize developable land. The current lot is located within the FEMA regulated floodplain /floodway so compensatory storage requirements were analyzed. The proposed excavation for any necessary compensatory storage requirements is to be excavated from a lot immediately north of fill lot, west of the Worley's Greenhouse and Nursery. Additional Engineering Services to be performed by ENGINEER at City's direction: (1) Additional Engineering Services as described below: (a) Hydraulic Analysis: (i) Obtain the final design of the 5th Avenue development by Westco Construction and perform a hydraulic analysis to determine whether a CLOMR is required prior to construction. (ii) This analysis will be performed based on a single site plan to be provided by Westco Construction. Additional evaluations of modified site plans will be considered an additional service. (iii) FNI will utilize the existing models for project area as the basis for the analysis. Development of new models will be considered an additional service. (iv) FNI will prepare a brief technical memorandum summarizing the analysis and stating the recommended FEMA permitting path forward. (v) If the existing floodplain limits are sufficient to allow the proposed development without any floodplain modifications, we will prepare a submittal request to FEMA in support of a Letter of Map Revision (LOMR) to be approved by the City and FEMA. Once both entities approve the LOMR, the Flood Insurance Rate Maps (FIRM) will be modified to reflect the studied results. However, if floodplain reclamation is needed for the proposed development, we will coordinate with the City to discuss the feasibility of reclaiming or reshaping the floodplain. If a CLOMR is determined to be needed, it can be added as an additional service. All associated FEMA fees shall be paid for by the City. (b) DESIGN PHASE: Based upon the hydraulic analysis and City approved site plan, FNI shall provide final design services in this phase as follows: (i) Prepare drawings, specifications, Construction Contract Documents, designs, and layouts of improvements to be constructed. The intent of the design is to prepare a site grading plan to remove fill from the floodplain associated with the development by Westco Construction in order to provide as much compensatory storage as Page 2 of 4 possible which causes no rise in the 100 -year WS Elevations, and causes no adverse impacts to surrounding properties. Survey is to be provided by City or Developer. Any needed geotechnical information is to be provided by the Developer. (ii) Prepare an opinion of probable construction cost. (iii) Prepare bidder's proposal forms (project quantities) of the improvements to be constructed. (iv) Provide design submittals at 90% and Final design milestones. (v) Furnish Client three (3) sets of printed copies and one (1) electronic copy (.pdf format) of drawings, specifications, and bid proposals marked "Preliminary' for approval by Client, for each design submittal as described above. Upon final approval by Client, FNI will provide Client one (1) set of reproducible "Final" drawings and one (1) loose set of specifications for reproduction by Client. (c) BID OR NEGOTIATION PHASE: Upon completion of the design services and approval of "Final" drawings and specifications by Client, FNI shall provide professional services in this phase a follows: (i) Assist Client in securing bids. Issue a Notice to Bidders to prospective contractors and vendors listed in FNI's database of prospective bidders, and to selected plan rooms. Provide a copy of the notice to bidders for Client to use in notifying construction news publications and publishing appropriate legal notice. The cost for publications shall be paid by Client. (ii) Distribute Bid Documents electronically via CIVCAST and distribute to prospective bidders that respond to the Notice to Bidders. (iii) Maintain information on entities that have been issued a set of bid documents. Distribute information on plan holders to interested contractors and vendors on request. (iv) Assist Client by responding to questions and interpreting bid documents. Prepare and issue addenda to the bid documents to plan holders if necessary. (v) Assist the Client in conducting a pre -bid conference for the construction projects and coordinate responses with Client. Response to the pre -bid conference will be in the form of addenda issued after the conference. Attend the tour of the project site after the pre -bid conference. (vi) At Client request, FNI will assist Client in the opening, tabulating, and analyzing the bids received. Review the qualification information provided by the apparent low bidder to determine if, based on the information available, they appear to be qualified to construct the project. Recommend award of contracts or other actions as appropriate to be taken by Client. Pre - qualification of all prospective bidders and issuing a list of eligible bidders prior to the bid opening is an additional service. (vii) Assist Client in the preparation of Construction Contract Documents for construction contracts. Provide ten (10) sets of Construction Contract Documents which include information from the apparent low bidders bid documents, legal documents, and Page 3 of 4 addenda bound in the documents for execution by the Client and construction contractor. Distribute five (5) copies of these documents to the contractor with a notice of award that includes directions for the execution of these documents by the construction contractor. Provide Client with the remaining five (5) copies of these documents for use during construction. Additional sets of documents can be provided as an Additional Service. (viii) Furnish contractor copies of the drawings and specifications for construction pursuant to the General Conditions of the Construction Contract. Modifications to COMPENSATION to ENGINEER: The CITY agrees to pay, as compensation for services set forth in this AMENDMENT, the following lump sum fees, as detailed in Attachment 2, payable monthly as thework progresses; and within 30 calendar days of receipt of invoice. ENG I NEER sha Ilsubm it monthly invoices based upon the percentage of work completed at the time of invoice. Invoices shall be accompanied by such documentation as the CITY may require in substantiation of the amount billed. Original Contract Amount: $24,500.00 Amendment #1 Amount: $54,675.00 Revised Contract Total: $79,175.00 Page 4 of 4 ATTACHMENT 2 MODIFIED SCHEDULE EXHIBIT 1- PROJECT Schedule Task Name Start Month Finish Month Hydraulic Analysis 1 2 Generate Corrected Effective HEC -RAS Model utilizing the Survey Data and Proposed Surface 1 1 Generate and Analyze Alternative Cut /Fill Surfaces 1 1 Detailed QA /QC 1 1 Generate a Summary of Findings Report 2 2 Create Exhibit(s) which Illustrate the Alternative 2 2 Submit report and HEC -RAS Models to CITY 2 2 Design Phase 2 q Prepare and submit 90% drawings, specifics ions and OPCC 2 3 Revise drawings, specifications and OPCC for 100% submittal 3 4 Bid Phase 5 6 Submit project for advertising for bidding, pre-bid conference, and bid opening 5 6 Evaluate bids, prepare recommendation of award, and award construction contract 6 6