HomeMy WebLinkAbout2001.12.18_OPWA MinutesOWASSO PUBLIC WORKS AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, December 18, 2001
The Owasso Public Works Authority met in regular session on Tuesday, December 18, 2001 in
the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, December 14, 2001.
ITEM 1: CALL TO ORDER
Chairman Barrihouse called the meeting to order at 6:30 p.m.
ITEM 2: INVOCATION
Vice Mayor Brogdon offered the invocation.
ITEM 3: FLAG SALUTE
Mayor Barnhouse led in the flag salute.
ITEM 4: ROLL CALL
PRESENT ABSENT
Mary Lou Barnhouse, Chair
Randy Brogdon, Vice Chair
Will Williams, Trustee
Rebecca Armstrong, Trustee
Michael Helm, Trustee
STAFF
Timothy Rooney, Acting City Manager
Ronald D Cates, Authority Attorney
Marcia Boutwell, Authority Secretary
A quorum was declared present.
ITEM 5: REQUEST APPROVAL OF THE CONSENT AGENDA
A. Approval of the Minutes of December 4, 2001 Regular Meeting.
B. Approval of Claims.
The consent agenda included minutes of the December 4, 2001 regular meeting, by reference
made a part hereto. Item B on the consent agenda included the following claims: (1) Owasso
Public Works Authority $55,957.28; (2) OPWA Capital Improvements $6,282.50; (3) OPWA
Sewer Line Extension $23,000.00 (4) Payroll $36,053.23. Mr Brogdon moved, seconded by
Mr Helm to approve the consent agenda
Owasso Public Works Authority December 18, 2001
AYE: Brogdon, Helm, Armstrong, Williams, Barrhouse
NAY: None
Motion carried 5-0.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
TO PURCHASE TWO SERVICE TRUCKS AND ONE PICKUP TRUCK.
Mr Roberts said that the Public Works Department Capital Outlay budget includes funds for the
purchase of a 1-ton service truck for Water Distribution and Wastewater Collection, and a 1/2-
ton pickup truck for the Wastewater Treatment Plant. The service trucks were bid in September,
with only Classic Chevrolet bidding on the trucks. The bids met all the specifications and were
within the budgeted amount. The dealers on the state bid list were contacted regarding the
purchase of a pickup truck. Dodge Town USA was able to provide a vehicle that meets the
needs of the Wastewater Treatment Plant and has the most favorable price. Theses vehicles were
budget in FY 2000-2001, but were not purchased. The funds were carried over to the current
fiscal year. Mr Helm moved, seconded by Mr Williams, to approve the purchase of a Chevrolet
Silverado C3500 service truck for the Water Division from Classic Chevrolet, Owasso, OK in
the amount of $33,326.46; a Chevrolet Silverado C3500 service truck for the Wastewater
Collection Division from Classic Chevrolet, Owasso, OK in the amount of $27,765.63; and a
Dodge Ram 1/2--ton pickup trick for the Wastewater Treatment Plant from Dodge Town USA,
Oklahoma City, OK in the amount of $13,917; and authorization for payment of all three
vehicles.
AYE: Helm, Williams, Armstrong, Brogdon, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO CHANGE
ORDER #2 A CHANGE ORDER TO A CONTRACT BETWEEN THE OWASSO
PUBLIC WORKS AUTHORITY AND SAPULPA DIGGING INC FOR THE
CONSTRUCTION OF THE ATOR RELIEF LINE.
Mr Bates presented the item. The award of the above -referenced contract included a $25,000
allowance for additional work to fund changes encountered during construction. During
construction, conditions were encountered which required immediate action to resolve. Timely
resolution of these problems were necessary to accomplish the goal of the project and minimize
any lost time and/or additional costs due to delays. Change Order #2 covers additional grout
mortar, additional ductile iron pipe, and relocations of an existing water line. Mr Brogdon
moved, seconded by Mr Williams, to approve Change Order #2 in the amount of $23,499.11
under the additional cost allowance bid item, representing $5,160 for additional shotcrete at
existing creek crossing, $8,665.58 for additional 18" ductile iron pipe, and $9,673.53 for
relocation of an existing 12" water line located directly over an existing sewer line.
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Owasso Public Works Authority December 18, 2001
AYE: Brogdon, Williams, Armstrong, Helm, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
DEPARTMENT OF ENVIRONMENTAL QUALITY CONSENT ORDER
Mr Rooney said that the OPWA received notification on October 9, 2001 of an Administrative
Order filed by the DEQ, as a result of wastewater bypasses between November 9, 2000 and
January 8, 2001. At a hearing in November 2001, an administrative penalty in the amount of
$70,000 was negotiated. Under the terms of the negotiation, the OPWA will pay a cash penalty
of $20,000 in four payments of $5000 each, due in January, April, July and October 2002. The
remaining $50,000 is to be assessed through a Supplemental Environmental Project/Projects, at a
minimum cost of $100,000. The OPWA currently has several budgeted projects that will
accomplish this requirement. Mr Helm moved, seconded by Mr Brogdon, to approve the DEQ
Consent Order in Case No. 01-091, authorize the Chair to execute the document, and authorize
the first payment of $5000.
AYE: Helm, Brogdon, Williams, Armstrong, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR A SUPPLEMENTAL APPROPRIATION AND AMENDMENT TO THE
OPWA FUND BUDGET.
A supplemental appropriation must be approved in order the fiend the two payments remaining in
the current fiscal year, related to the DEQ Consent Order. Mr Helm moved, seconded by Mr
Williams, to approve a supplemental appropriation to the OPWA Fund, OPWA Administration,
increasing expenses in the amount of $10,000, to fund payments required by the DEQ Consent
Order.
AYE: Helm, Williams, Armstrong, Brogdon, Barnhouse
NAY: None
Motion carried 5-0.
ITEM 10: REPORT FROM OPWA MANAGER
No report.
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Owasso Public Works Authority
ITEM 11: REPORT FROM OPWA ATTORNEY.
No report.
ITEM 12: NEW BUSINESS.
None.
ITEM 13: ADJOURNMENT
Mr Brogdon moved, seconded by Mr Helm to adjourn.
AYE: Brogdon, Helm, Armstrong, Williams, Bainhouse
NAY: None
Motion carried 5-0, and the meeting was adjourned at 6:45 p.m.
Marci outwell, Authority Secretary
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December 18, 2001
Mary L u Barnhouse, Chair